001e e e ladies and gentlemen we uh welcome you here this evening to the August 26 2024 meeting of the Kataba County Board of Education this time I call the meeting to order I would ask that all of you please uh stand and join us in a moment of silence which will be followed by the Pledge of Allegiance led by Dr Leslie Barnett e uh board members in your packets you uh should have received via email a copy of the July 22nd 2024 uh meeting minutes um would ask at this time there's also a hard copy in your folder but at this time I will entertain motions relative to approval of those minutes motion to approve as presented second there is a motion and second on the floor Mr abony and Mr settl uh all
002in favor of approval of those minutes signified by the raised hand that is unanimous thank you uh are there any adjustments or approvals of the agenda Dr Sto y so the agenda well there are there any other there's no uh adjustments by the from the superintendent's in I will entertain a motion to approve the agenda for tonight yes I'll make a motion second and I'll second that motion all right we have a motion by Mr Sigman second by Miss Richards to uh approve the agenda all in favor signify by raising your hand and again that is unanimous uh this time I recognize Dr Stover for the superintendent's report thank you chairman Taylor members of the board uh want to just say that we had a great uh first day of school today uh thank you
003all for all your help and preparation for all you've done um a big uh shout out to Maiden Elementary for their getting up and running all the support we had from the community and the staff uh so we're very thankful for that um we we I think today was without a hitch other than maybe some traffic you know uh but other than that it went very well uh so we're very excited to get this school year running uh I do also have some acknowledgements tonight that I'd like to invite the board to meet me out front [Music] all right let's uh let's start with our students and so this is exciting uh Challenger Early College partnered with cbcc in skills USA and went uh to the national competition and with us in our audience today
004is uh national champions uh so I'd like to recognize them I also want to recognize uh Tammy and Gary meller who are part of CBC thank you all for being here also miss Alison Stone our teacher who our U our club sponsor and being with them and helping them of course Dr spry for being here uh so I'm going to call our students up we're gonna start with Riley land who's a current junior is that correct Riley all right Riley is a first place winner in entrepreneurship come on up great job okay next up is Dian Patel is that correct d all right come on up bud congratulations our first place winner in entrepreneurship as well and then I found I found our next public speaker the County Schools uh Xavier Springs his first place
005in public speaking come on up Xavier State andal thank you great job right here thank all right let's get pictures [Laughter] right there [Applause] [Music] Camas recognize whole so tonight I want to uh just talk to you a little bit about some Financial recognition that um is probably not of any surprise to you all uh but uh again our uh State uh Finance uh organization called NC asbo uh has again given our entire Finance team uh a clean uh fiscal statement again for accounting and all their procedures and uh they will uh be we're going to invite our team to come in and we're going to give them uh some acknowledgement here as well but uh I want to congratulate Carla again on a wonderful job and um it's not many Finance departments that continue
006to have clean accounting across the board uh so Carla well let's recognize you tonight then we'll bring your team back if that's okay congratulations great job all right and that wraps it up for our uh board being up front thank you very much next up uh I've invited uh Thompson as again to um talk to us about our employee status and where we are in hiring uh also while she's up here I wanted to acknowledge uh her work and our uh entire District's work on our teacher working condition survey uh we we in kab schools uh had the highest rated teacher working conditions survey in the state of North Carolina and uh for that we're very thankful for our staff all our leaders across the district We Believe very strongly in culture makes a difference
007and so our folks are doing that across our schools I'm very thankful I thank M Thompson for leading that and being a part of that Mr whan uh that's a big big deal in HR so uh with that being said I'll turn it over to Ray and she's going to tell you about uh a few of our positions that we have good evening chairman Taylor and members of the board so as of today we have this is going to sound like a huge number and it's really not we have 79 38 of those are athletic coaches from football to Spring Golf so it's a it's a wide swap we actually only have nine licensed positions open at this point so we've got um of those we've got substitutes we've got other plans in place so
008that we have got those classes filled with highly qualified folks there're three that I have some concerns about two are last minute EC openings uh one at Bunker Hill and one at stown elementary where folks left us last week turned in resignation last week and then one science position High School science at maiden high school and so we are him and I are already talking about how we push that and where we can find folks for that we're going through our retiree list um so we're we're working hard to fill those we only have five teacher assistant positions open right now which is amazing and in our other classified staff we've got uh in transportation two technicians a technician one which is typically a fuel truck driver and a technician two we've got only two
009custodial positions open which is amazing um in our after school before after school care Quest we have seven positions open six of those are either assistant program coordinators or program coordinators so miss Nicholson's working really diligently to get those filled those leadership positions filled School nutrition is where we're having the hardest time right now we've got 16 openings there um and so Karen barrier and her team are interviewing constantly trying to find the right folks for those positions so that that's where we are I think this is probably one of the best spots we've been in on the first day of school in a long time so I was really excited to bring you even though 79 sounds like a lot it's when you include that athletic coaches uh it it is but we're in
010a much better spot than we've been in in the last few years at this point so thank you thank you Miss Thompson and uh congratulations on a job well done thus far good luck on those other 79 so um momentarily we will uh convene our uh public comment section and I will turn that over to our attorney Crystal Davis to do that would say that we do welcome your comments and we pride ourselves on probably being the most accessible elected board when it comes to public comments in the area and we're very proud of that so uh Miss Davis take away at this time members of the public May address the board on um matters that are on the agenda as always Kataba County Schools welcomes um the public in these comments um members of
011the board who excuse me members of the public who have signed up may speak each speaker is allowed three minutes most of you know this and Mr Sharp our chief technology officer will have a clock up here that he keeps and so that you can see it from excuse me from each angle um speakers should address all comments directly to uh the board and rather than to the audience and each comment should be respectful of members of the audience and the board uh and any displays of approval or disapproval of another's uh uh comments unless otherwise directed by the board chair uh are prohibited so at this time I will call the we have two people who've signed up the first is Clayton mois uh good evening board and uh not here to talk any
012topic or big issue so don't have to worry about that I think the day being the first day of the school year is a time of reflection and I had the opportunity to sit in on a old historical church that's been around since the early 1800s and had a wonderful prayer service at the end I don't know all of your Fates or what they may be but mine is in the Lord and I think for this year things that I've prayed for and I think many in this community would and what this board should strive for in school system is is be in prayer for our students our staff and Educators our parents and Guardians and pray for protection C and I look forward to seeing what this school system can do there's a lot
013of good things to be proud of and I pray for those things I pray for the superintendent and pray for all these leaders for the decisions that have to be made I pray for the students that they learn that they're engaged that they're free thinking I pray for the staff and the Educators that work hard tires s throughout the year and throughout the summer on their days when they're off to prepare for our students when they return I also want to say thank you for Kaba County having two students that are in this school system very appreciative of the goals that they have achieved and the blessings that they have received and we also have one as a senior so my wife is more stressed than I am but I want to just take the
014time to be positive and be thankful for the opportunities that some many have in this community and I thank you for your time Mr mullus um next is Julia larelle good evening chair and members of the board I'm Julia lelle just wanted to talk about two things tonight one um just we appreciate so much that all the work that you guys do for us um being a teacher it's been a long day even though it was seemed it flew by it has been a a long day um but we do appreciate all that you do and just a reminder for our nurses I know that some schools we have part-time right now and we look forward to having full-time nurses for all of all of our schools they are very important to us and also
015the second thing is um we have policies for our Middle School and High School attendance but we don't have anything for elementary and there are across the county many elementary teachers that are very concerned about the number of absences and tardies that we receive from students um in elementary any student who has it unexcused that is taken care of um up to three and then I think it's seven and then 10 and our um our social worker is they are great across the county and they deal with a lot of students who have unexcused absences however excused absences can just be a written note from a parent they were sick and it's counted as excused and when you have a student who has over 50 60 excused absences it also creates a whole lot of
016issues with their learning um students who come in tardy if especially if it is the same class period that they're missing if they're missing you know first period is reading and they're missing that it causes a lot of deficits as they get older especially in reading so um if you could just please maybe talk about and consider a policy for our elementary because that's where we know the building blocks are for our middle and high and it also will prepare them and we know they can't drive themselves we get that but um it would be great to have some sort of policy just to help with parents and the students to make sure that they understand Elementary School is very important so thank you Mr chairman that concludes our public comment section of the board
017meeting thank you misss Davis and thank you uh for our speakers tonight we appreciate your uh your input and your support um as members of the public thank you very much uh board members at this time we will um actually I'll turn it over to Dr Stover for consideration of our consent items thank you uh chairman Taylor uh in front of you are our consent items and uh we are looking for your approval this evening and again these uh items were in your packet so hopefully you had a chance to look over those and familiarize yourself with each one I will entertain a motion rela I'll make a motion we accept consent items as presented there was a motion by m Sigman second by Miss Teague uh for the uh approval of consent items any
018discussion hearing none all in favor of approval of the consent items as presented signify by raising your hand that is unanimous uh at this time we will hear from Mr Moore on construction we had school that made an elementary school [Music] that was the state of gold and we're very thankful for that um I would as a NASCAR driver and thank all our sponsors all the people that helped I'm afraid I would forget someone so I really uh I'm just so thankful for Hickory construction and Robert foil and his leadership with regard to getting that project to completion Shannon CLS the faculty and staff the community so many people pitched in to make that a reality and so if if you had opportunity the last month or so to walk through that building weekly drastic
019changes drastic changes so these photographs are from two weeks ago or thereabouts it doesn't look that way you it has all of the classroom desks are in place teacher materials lots of things on the wall on the tack boards it looks like a school and I know the community is very pleased with that and I know our faculty and staff and students are as well we've got some things to clean up as we always will do but for the most part we're very thankful to be in the position that we're in today so just a monthly work summary there good view of the front of the building grass actually came up I'm a little surprised by that especially since it was sewn during the drought we do have some landscaping that's got to be taken
020care of however uh in the back we were required to have a dispersal area for students as they left in case of fire and a place for the fire truck so that was a last minute addition there making sure that we had enough gravel uh in place to be able for those trucks to access the building covered walkway there on the right hand side that's the main office on the left hand side and the office mail room with the casework installation student uh Cubbies are at a premium those are gold most people love to have those cubbies in those classrooms gets book back bags up off the floor from around desks teachers really enjoy that some other examples of casew work there in the building couple of photos above ceiling uh some firewall installation with
021clips and caulking we had a kind of a late minute issue there that had to be addressed uh that was a requirement from Kataba fire and we were able to do that at terazzo flooor if you've not had opportunity to be in that building it really pops it really makes a difference uh when we approved that change directive some time ago to seal it it's much easier to take care of and it will be a longlasting uh enhancement to that building toilet partitions we had a couple of issues there making sure that things were correct back and make code but we were able to make those Corrections Sean Sigman is in our maintenance department and he was able and has been able to create a lot of these signs he did this uh using CAD
022we have the ability to do that over in our operations over in the maintenance uh building did a really nice job getting that individual classroom signage carpet tile there in the administration area we talked about that second or that excuse me that third marker board if you remember that was a change directive um and you see the pile there in the individual classroom it's a long Corridor when you stand in certain areas of that building it is a long way down that Corridor and the width of that Corridor makes a difference to allows for easy transition from class to class another example of a classroom and some final details there being completed and I'll be happy to answer any uh questions you may have we're going to continue to work obviously uh we've got some
023things to button up the gy and media center and the kitchen primarily but things went well today we get those three things taken care of then we'll begin to demo the old building I know that law enforcement had the opportunity to practice in the old building they're very thankful for that opportunity I don't know if you had opportunity to see the the uh article that was um on channel N9 about our folks have opportunity to practice and it went really well we're very thankful be able to be in a building and practice scenario so I'll be happy to answer any questions you may have but good day uh Mr Moore uh being a part of the uh Maiden Community uh I'd like to thank you and Hickory construction and the board and everybody that's been
024involved in that it's been a lot of excitement in the town of Maiden uh this the school uh is definitely uh the talking point of the town and everybody's very much appreciative of it the one thing that I would add and having gone down there a couple times with the enormous of the building it might be good to have somewhere in the hall little thing like at the airport you are here uh you know to get you back or either that or ter terce string or something because it's huge when you get in there down those Halls and and the whole deal it's big so thank you all for for the town of thank you and then we talked about this in our meeting last week but uh until the gymnasium is ready uh I
025know the old one is available are we also partnering with the recreation department in any capacity we are we have an agreement with the town of Maiden that's actually become across the streets actually become our playground uh it allows us to have opportunity for the children to actually have a playground until ours is completed they have access to playground equipment we do have to cross Bob smire but we have a plan for that as well uh the gym we're busing our students up the hill for PE and we have an extra person to help make sure that we manage the children on the way up and the way down um School nutrition is preparing the meals in the kitchen in the old cafeteria and we're bringing them down to serve the children in the new
026Mo another thing that I meant to mention uh and and I understand it um but as far as the uh communities have asked a lot about the sidewalk being able to come down uh over there at the meal at the cemetery to get to the school because so many students in that one area in particularly have walked to school uh ever since you know they were in elementary so are we anywhere with that or yeah I've spoken to the architect and quite simply the way the layout is currently That Sidewalk terminates about a third of the way down ceter street um we don't own that property onto the driveway um we are going to look at what I would call the upper end to see if we can provide some form of igress and Ingress
027down to the school in other words once we get the old building demos what kind of sidewalks can we have down to the school from that end but in that particular area I don't see a way to improve that um if we went on the other side then we're encroaching on a homeowner's property and I don't I don't think there's any way to do that and the idea I think would be able to provide some Safe Way sidewalk directly to the school without a crosswalk across the street so we're we're looking at that and we'll continue and I think we've got opportunity on that upper end yes sir and I I think it might be appropriate um just for the board to draft a letter of thanks for the recreation department and that continued partnership
028especially in this time it's perfect example of communities working together and uh different entities coming together for what's good so maybe we can explore that as much EXC any other questions for Mr Moore thank you thank you uh this time I will recognize Crystal Davis for unfinished business number two approval of amended Board of Education policy and administrative procedure my apologies I'm looking at the the uncorrected copy I stand corrected those two items are removed and were remove Mo before we approve the agenda um which brings us on to our new business um and first on that list is approval of the 2025 Early Head Start Baseline Grant uh Mr J.R Sigman good evening chairman Taylor and members of the board um I come to you tonight to ask for approval for our new um
029budget for the 2025 year for Early Head Start um as you probably probably recall we are on a fiveyear cycle with um Early Head Start grant that fifth year with our cycle ends in 2024 so 2025 is our Baseline it's our brand new year for our next fiveyear cycle so that's why this grant is a little bit longer more detailed because it's not a continuing Grant we have to start at the Baseline so what I have shared with you is how the budget is going to be spent what um what you see I'll start at the bottom and kind of work my way to the top our base amount for our award is$ 1,619 51 with an addition of 9,236 for TTA um funds which is um training and technical assistance nepd I can't transfer
030this 19,000 to anything else it has to remain training so um it stays there so then you see the total it's it's 1, 181,182 with the Federal grant comes the um requirement of non-federal share or Inon donations they require a 25% of our Baseline Grant I I can cover 20% for 2025 and I'm asking for a waiver for the additional 5% I ask for a waiver every year because we cannot cover the 25% non-federal share requirement and that is because we're in the school system and the school system helps pay for a lot of things that other entities with Head Start has to pay for such as a rent of a building we don't have to pay for the rent of a building we use one of Kataba County's facilities which is Sweetwater so what
031I use is I find out the rentals um agreement with that per square footage and I calculate that into my non-federal share my salary as Federal programs director is not from this grant it's from Kataba County school so I use my salary as part of the in kind so we do things like that and get a lot of money for the non-federal show that way I've always been granted the waiver as well so most SCH systems are so how it's going to be spent as you see it's mostly in salaries 682,000 a little over that will be um for the salary Baseline and then $252,600 will be for benefits and that's for all of our atome Educators that we send out into the homes um so we pay them on the North Carolina teacher scale
032so that's why their salaries are more than any other entity that has to do with Head Start so that's why that is so large the you see the rest the 62,700 will be in contracts with our Community Partnerships we're required to have Community Partnerships with this grant we have Community Partners um Partnerships with um the partnership for children in Kataba County um Highway and hedges assure Ministries which was R trim and stretch and growth so those are our four oh and car I think I said stretching grow tce um Carolina therapy itics for mental health services for our families so that's what the contracts are for and then you see the other category is 23,000 that is you that is mostly in mileage reimbursement and our software programs we have to have an online um
033assessment that we give three times a year that cost that has to be an annual subscription and then our access to our P parents as teachers curriculum we have to renew that subscription each year so that is also part of that and then our database system called CAP 60 we have to renew every year so that's part of the 23,000 then you see how I've divided up the Federal in kind that most of that comes from um Kataba County schools and other people helping us with um facilities if people volunteer their place for us to have a socialization I have them fill out an Inon form um as if they would charge us and then I just say it was donated and that's how I get some more income so any questions thank you for
034the good job that you always do in preparing this Grant application and this we are seeking approval for this so please on Mr sigman's input we need a motion so I will entertain I'll make a motion to approve the uh5 I'll second that good we have a motion by Mr settle Meer second by Dr Barnett any further discussion hearing none all in favor of approval of the 2025 Early Head Start Baseline Grant signify by raising your hand thank Youk you uh this time I'll recognize assistant superintendent Lee Miller for approval of the 20242 through 2029 Tabby County School strategic plan draft thank you Mr Taylor board members good evening last month we brought this to you in draft form asked for feedback one of the primary points of feedback that we received was uh creating
035smart goals in our strategic plan which we we did that we presented those last month and so what we have before you tonight is what our our final draft we'd like to present and we kept the original goals that these subgroups created and we added in the smart goals so each goal also has a smart goal attached to it uh the question also was asked last month about how we would document our progress I believe uh you received in your packet sheets that were created that when the subcommittees meet at midye at end of the year they will document their progress on those sheets so I believe you had a chance to view those uh between the last meeting and tonight so I'm happy to take any questions or any any other feedback that you
036may have this evening any uh questions or feedback for Mr Miller thank you Mr Miller for the committee updating those and especially for I think that evaluation for them I think that will really help the board to be able to see the progress over time and uh this strategic plan for those who don't know is is kind of the driving uh Road mapap for where our district will go over the next five years it spells out the the vision that we have and uh thank you for the arduous work that your group has has done to put this together so yeah if you know M Mr Taylor if for those who may not have been here or with us in previous months we identified four priority areas for our district those are being the first
037safety integrity and well-being the second priority area is student development and achievement uh the third priority area is teacher Recruitment and Retention and the fourth identified area is stakeholder relationships so Mr Miller is seeking approval for the plan you've heard his presentation any further questions or comment if not then I will entertain a motion I make a motion that we accept a strategic plan as second motion by Miss Richard second by Miss T any discussion hearing none all in favor of approval of the 2024 through 2029 to County School strategic plan please signify by raising your Miller thank you for job well done thank you again Mr Moore good things happen when Mr Moore is at the mic I don't know how to respond to that but um either that something's broken Mr Taylor um
038chairman Taylor members of the board before you a request uh from Robert uh Robert H a director of construction and maintenance he recently had a conversation with representatives from the Department of Corrections Newton facility their desire is to create a class room and based on our surplus of materials at Maiden element El school as we transition to our newer building School maintenance would recommend that the board approved a resolution allowing for the transfer of one teacher desk and chair two student desks two book cases one whiteboard and one classet television so that they can create classroom educate inmates I think this is an honorable thing and I think we can help with that I'll be happy to answer any questions you may have but I would seek your approval for this recommendation heard the request
039any questions or comment Mr Moore Mr Moore the the statute requires that a public notice be posted five days has that happened and then the board must declare it um it has I'm sorry Surplus Obsolete and unused so that's I guess we have to table this yeah it so the the resolution will have to be in writing um the it doesn't say where the public notice has to be posted but it has to be posted five days and I would suggest on the website and on the front door um and then the board has to declare that the I specific spe ific items are as you mentioned Obsolete starplus and unused personal property and and I would actually do a description of them in the resolution it's obsolete excuse me the the board must deem
040the property to be Surplus obsolete or unused so either one and it sounds like they they are according to maintenance but that five day excuse me that five day notice is it's bizarre because it doesn't say where you think we can post that online I think so yeah it doesn't say where I think posting it on the website um the board if if they're content with your explanation of it the board can go ahead and declare it um um Surplus obsolete or unused tonight and uh an approve of a resolution declaring it so and authorizing Mr Taylor to sign it after posting for five days if you want to do it that way or table it next sounds I mean I don't know how quickly they want it so did everyone understand that yeah y'all
041the board can declare it Surplus obsolete or unused now would you like to make that in the form of motion I can't you have something to say I was just going to I agreed that okay I'll make a motion that we go ahead and make this these items Surplus items then do five days and then can sign off on it cir after five days there is a motion I second that motion and second okay any further comment yeah I think that uh meets the legal requirements to give away public property right other governmental unit that's the that's what yeah so we're being legally good stewards of the property and also I think to your point making a noble contribution to a good CA and Mr Moore that statute so you'll have it you might want
042to jot it down is 16 a-280 16-28 yes sir and we'll get so we have a motion and a second on the floor to declare these items as Surplus and unused property all in favor signify by raising your hand again that is unanimous thank you thank you Mr Moore that brings us to a new new business item number four which is the approval of proposed owner and contract agreement with made uh Martin Roofing Services Incorporated for roofing project at maiden high school Davis it's got you on the tab for that this is cont easy you're not getting out of that easy agreement with our contractor you approv the this price some time ago this is the formalization of that contract so that Martin Services Can Begin work they have to have a contract in hands
043to get the appropriate bonds for the property the technical aspects of the contract will I will have to defer to Legal counsil is keep CRA well crafty disagreement we would seek the approval of that there is reference to gen uh General conditions which are standard they are about 50 some pages and so they weren't copied but if you want to see them they're they stay the same um General conditions are referred to in the contract and you've actually seen them before scanned in [Music] so and then we supplement them with changes and what you have is the contract and then the supplements to the general conditions we have previously voted to enter into this contract correct so we're just looking for official approval of the contract yes sir are there questions related crystal is there
044anything that stands out in this that we might need to look at or know about no it's just that we just what excuse me um operations will make sure of is that they get performance bonds security bonds and also um payment bonds and also the warranties for the roof um that that you don't have those copies but you'll be they'll they're required to be submitted um so that's the most important stuff yeah can I ask a question what are what are the warranties on the roof so uh that is a good question I think we had in our bid pack package 40 years for the work that they've touched now they're not doing the entire roof only the affected area which is basically the front around the office area most of the Wings they're fine
045there's no le it is a 40e warrant and I will check to make sure that is accurate but I'm fairly certain it is question others now that has been an ongoing problem and i' glad to see we're moving toward a resolution hopefully of that so you have heard the request for approval uh comments and questions have been asked all entertain motion I make a motion that uh we approve the proposal as presented I second J we have a motion by Mr second by Mr SLE Meer any further question or comment hearing none all in favor of the proposed honor contract agreement with Martin ruing for the project that maiden high signify by raising your hand and thank you thank you um as uh mentioned in our agenda adoption motion item number five under new business
046has been removed uh so that brings us down to six that is the uh the Board of Education survey results committee and an update I know that M Dr Barnett Mr settlemire and Miss te have done very good work and had I think some very productive conversations so I will just defer at this point to members of that committee uh to bring us an update and uh I think we have a rotating chair on that with every meeting one of you guys is acting as the chair so I'll turn it over to any of the three of you do have a presentation Beyond this if we can maybe get Mr Sharp to drive it for us or it's I think yes yes just to to remind you that we did hold two public meetings on
047this in which the three committee members that agreed to work together did meet uh as you mentioned Mr me Miss TIG and myself we met uh and just just to remind you that uh this was on the board self- evaluation survey that we did uh that we uh got the results from our senior staff that it went to our cabinet assistant superintendent and our principles uh it was given to them in February January February of 24 uh to 60 people it was sent and 54 returned it just to reminder that there were four categories that uh they rated its own board operations and performance planning and goals student achievement policy Finance board and superintendent relationship and board and Community uh there were 68 comments that were also returned along with the results and our committee
048met twice as I said in public meetings and had an audience with us so we met on June 26 and again on August 7th I don't think we had enough meetings for Mr settlemire to get to chair so maybe we'll have one more more um and our purpose was to review the survey you as the board told us to review the survey results and make suggestions for goals that would help us uh to improve our our image and our results uh of that survey on the next slide it just shows you a little bit about what we did at each of those meetings we actually read over every item we read over every goal and and discussed those um we identified strengths and areas for improvement um when we looked at the comments it seemed
049like there were kind of H six categories that the comments fell into and I've listed those there for you just a lack of knowledge the board's lack of knowledge of educational processes there were some concerns there comments uh partisan personal H hidden agenda not representative of the district when he comments in that area not respectful of professional staff or trust issues there were seven comments there were 18 comments about books and book challenges six comments about uh something to do with professionalism of the board and then eight comments that were just neutral or positive feedback or just no comment and we came up with u some goals first of all share some uh data with you that these turned out just by strictly by data um these were our strengths the strengths were in finance
050and that was evidence tonight with Miss Aldridge's award too uh we also had strengths in policy understanding the importance of board policy and then areas for improvement and those areas those that fell in the area of board operations and performance student achievement and board in community and Mr SEL and Miss TIG I don't know if you have any comments on these or on our meetings I'm good and then next um as as I said we have some suggested goals for the board tonight um as we went through each comment we tried to pick out what it is that uh could help us improve and look for some uh areas that may be helpful to us so again we broke it down by the seven categories board operations you can see them there uh uh in
051the presentation and hopefully you've had a chance to read over some of these I know we talked in our committee meetings that these are probably more goals than the board wants to take on at one time but we had these suggestions that we came up with and wanted you to consider them and Mr chairman you'll have to tell us if you'd like us to read over each one and discuss or if you want to see if there are questions about any of them um I mean I think they are posted and well organized so thank you looking at that board are there any any questions about any of those or any uh thoughts for input on yes thank you Mr chair uh uh first of all thank you to the committee uh in getting this
052together uh one question that I have just as a a followup in that under the planning and the goals what exactly would it look like to have uh board subcommittees for finance operation policy Etc kind of what what's the thoughts uh as to what that com subcommittee uh would do I'll defer to miss TIG on that one that was one she wanted yes because it's just another way to take a deeper dive into some of our um Finance I would even like to have one for curriculum as well um there's other boards that actually have these these committees and what it does is it helps review some of the some of the different um like the things like Finance operations and policy just like kind of we did with the subcommittee and you can bring
053it back to the board and have suggestions or maybe come up with some ideas of what um you may what other things that you may have in mind for our for our policies or Finance or operations or curriculum or whatever it's just a better way to Deep dive and come up with um you know maybe some better ideas and solutions if there if there is any need for that thank you and these uh meetings then would be open to the public [Music] correct um I'm not sure about that I don't um as far as I know um I don't know they have those open to the public um on other boards um it just depends I think you have to have I think it's supposed to be um majority of the board I mean like
054if it was like four committee me Members instead of we'd have to have four instead of three maybe well I asked that particularly in that this subcommittee that you were working on um had to have public notice and were public could be available and just what's Curious is that if if we expand to those areas then uh I think that would have to apply um if we if we're referring back to committee um you guys um there was a um three person committee that um was working with the calendars um or with the school visits and that was not considered a public meeting itself well I I think we rode that horse uh during that discussion before and I agree but however I feel like we need to probably um Reed we need to find
055out more clarification on that I was GNA say ask Miss Davis what clarification is on those sub committees I don't have Statute in front of me unfortunately I didn't know that was going to be an issue but I presented to the board on this very matter before and um if in general if if a committee is established and um then my recommendation is when that committee meets then they should it should be a if it's if it's established by the board there are other te technical language in the statute I do not have that with me I'll be happy to bring it back next time uh and have it ready when you do if and when you do appoint the Committees um but it is very specific um as far as the board and establishing
056committees the the only committee I've ever known of with the board that has been active has been the student um do what nope no in fact we eliminated those because there's it's not an appealable if it's past 10 days um student advisory committee and um I know that Dr Brigman conducted those meetings uh regularly I don't even know if know that Jetta was involved in setting those up and uh that's the only committee that I've in 21 years that I've represented of the board that I've ever known about this board having other than what we've done when whenever it's a specific issue for example I think there was a committee relating to um the um the foreign exchange teachers participate but it was called something else then um but I think do a language immersion
057program but as far as ongoing committees the only one I've known about is the the student advisory committee and I think it's it doesn't happen anymore well from my understanding um and speaking with other members of other school boards um they have these meetings and it's not ongoing it's not like every single month um it's it could be like quarterly or um maybe that they may have it depends on what's coming up within the school system and maybe there's some something that they're working on as a project or something like that it's not something that you would do like every single month right you're you're correct I don't think the student advisory committee was every month Ray you may may may remember how frequently that happened it was like every quarter maybe even Twi maybe
058even twice a year so you're right it can be whatever the board prescribes um we did have committees with student discipline but when the um student code of conduct was changed to make um matters under anything anything under 10 or less days of out of school suspension were only appealable to the superintendent and not the board and that that took out the need for subcommittees to deal with the um large amount of discipline issues which you can imagine under 10day suspension that would include even ISS we had appeals for that early on but believe it or not um and then and in my opinion anything greater than 10 days OSS should be the entire board the board can always limit it to a subcommittee of the board to hear appeals but I don't understand why
059that you would ever want to this board has never heard an appeal appeal for a student discipline issue I don't think maybe one a couple members maybe one and um there's there's no reason in my opinion to have part of a board hear an appeal when it can be appealable to the entire board um so but a subcommittee you're exactly right Miss te it can be sched the board can dictate how frequently it's it's scheduled could be twice a year once a year yeah you're right but it couldn't be more than four because that's more than four if it's if it's a majority of the board that that could be a board meeting though right what I'm getting you can you can have four on the committee but the same rules apply if it's a
060Comm if it if it qualifies as a committee of the board that's advising the board and again I'll be happy to go over this again it's subject to the open meetings on I'd like to point out also that we already have committies that we all serve on right now with Federal programs and early head and North Carolina or the um Kaba County Education Foundation and uh academically gifted program and several other committees so I assume these would be an addition to I know I questioned at the time what uh every month we hear such detailed reports from finance and operations and policies that I'm not sure what these committees would do uh and I'd just like to point out that under board operations and performance the first uh suggested goal there is to develop a
061Kataba County Board of Education member handbook and as part of that development that might be the place for us to decide if committees are needed uh and which committees we need at that point as I listen to presentation and thank you Miss Teague Dr Barnett and Mr settl for your work in this area um of that point of road with me I think sometimes um having the committees as the need arose not necessarily A standing subcommittee that needed to meet uh you know as I'm looking at Finance just uh you know there's an old adage and my grandpa used to be fond of saying if it ain't broke don't fix it uh we were just lauded for exceptional and exemplary Financial Accounting uh so I don't know that we necessarily need to have a committee
062you know to look at that but there the need might arise but I do uh Miss Davis and not withstanding other boards activity which I don't think should have any bearing on this board U any subcommittee that's going to advise the board especially on matters involving money we need to be transparent those been meeting meetings I think always need to be open to the public but uh again looking at some of these I think there are some points up here that are uh would be excellent steps helping the board be better um aware of all the the intricacies and also be more affected in doing the people where do we go from here what are you uh suggestions from the board that subcommittee or other members of is this an item you think that when
063we have our work session in September that we could donate some extended time uh but that will give us time to look at your presentation and suggestions well it's been out there I would like to see the board at least adopt the goals and then us in the work session begin to work through the goals and how to accomplish them feel like we need to leave it for more open discussion during our um work session if because I feel like some people may have other questions they be able to review like we like you suggested that you know to look over the information and come back and you know have more time to think about what we had placed out here and on that note I'd make a motion that we approve at least approved
064tonight the goals that have been presented the three members of the the board brought the goals to us and have had a chance to look at them I second okay I'm sorry I was going to make a comment that um as far as like the set board I don't recall doing a board set you know for a date for a follow-up survey um but I guess we added that on there at the last that's the only way we can see if we meet our goals okay I'm I'm finished so in the motion Dr Barnett your uh your motion includes the goals Above This U go back up please Marty like to amend that that we adopt the goals that I make the motion that we adopt the goals other than the one for additional subcommittees
065for finance operations and policy not that we may not want subcommittees later but I'd like to Omit that for now amending your motion yes so you need want me to restate that yeah okay I make the motion that we that the board approve the suggested goals tonight less the second bullet on planning and goals to set up additional subcommittees in finance operations and policies at least for tonight and you're withdrawing your first motion I'll do that and then this will need a second uh that amendment to that you're wanting to remove the subcommittees or the option of having subcommittees under the planning and goals is that what you just said yes of course how did I know that was was going to be coming so are there there is a motion on the floor and
066the second third comment any other questions or comment about that I do have one more thing that I want to add since we're talking about this I'm going to go ahead and say it um we have out there that we want to do some type of like video for training and I had mentioned this when we were doing the subcommittee I don't want to take away good board time when we're together to watch a video a training video um with when we're with our board I feel like if we're going to do a training video that everybody should do that training video outside of the board time and we can come back and discuss it instead of watching it together and wasting an hour of our board time or however long it's going to take
067to watch a training video I totally agree with that I think we can do the training by watching the videos ahead of time and then as a whole board discuss those issues I totally agree with that and I think that as the board works through these goals we can make decisions like that okay procedurally I'm in an impass here is that a new motion um if you can you point out to complete third the third bullet on the first go it says that each of our annual work session training video if that if if if the original language that the motion was about included the goal of having complete one ncsb training and discuss and discuss as a board at each of our annual s session it doesn't say why it it doesn't say watch
068it so it doesn't have to be amended yeah it just says discuss it at the meeting right exactly so it doesn't have to be that's what we discussed in our subcommittee meeting that we were going to watch it together as a board in the meeting and so that's what I thought that that meant thankfully I think we've come to a resolution on [Music] now the motion is to approve the adopt these as your goals yeah yeah they they are not carved in stone they can be uh ended and worked with as as the all right very good so we have a we have a motion and a second All In in favor of Dr Barnett's motion to approve the three suggested goals that the committee has arrived at um less the bullet on the financial
069subcommittees um did I say that correct let's bullet to on the second goal all right well that was the motion so all in favor of that motion signify by raising your hand that is unanimous thank you uh subcommittee one of the most difficult things to do is to take feedback which isn't always feedback that you want to hear and use it for constructive purposes and I applaud the three of you for working together uh and bringing us something hopefully that can help make this for a more effective body thank you so much um item number seven on our new business uh section is discussion on attorney evaluation instruments and I know there had been a several different U evaluation surveys that people had looked at and given uh to the board shared with the board
070for consideration to look at so uh it says discussion of thoughts on how how where we are how we should proceed from here I think we all agree on the need I think it's even fair to our board attorney for for there to be some sort of uh tangible instrument to evaluate performance just like there is for all of our other um positions so the problem is no such standardized performance evaluation instrument exists at the state level so it leads us to craft one that we feel is appropriate so ideas or thoughts I know a number of you had shared via email so what do you think we need to in this inav just point out that this is a compilation of two specific uh templates that we looked at uh we we and we
071asked for the board's input and the board members did send us some things and one of the one of the board members sent uh an instrument from Florida which is part of this this is a compilation of several different instruments that were out there uh and basically what we've tried to do is compile put pull them together to pull the pieces that are most relevant we thought to our attorney and her responsibilities together so it's really kind of a matter of us looking at them and seeing are there things we don't think are appropriate or are there things we've missed and left out and the the instrument uh the draft instrument that is we're looking at has I think three areas isn't it actually four four areas uh yeah yeah the one number five is
072not numbered it's per uh they are responsibilities um the second bullet was or the second area relationships with the board communication skills um organization and personal qualifications those were the four areas and each one of them had measures uh within it that uh that were listed and each of those then had four levels similar to what teachers used with uh highly effective being number four being the highest measure going down two effective for number three needs Improvement for number two unsatisfactory so that was uh presented I think as a wrath um what are your thoughts on the draft proposal as it Dr Barnett said it's a compilation is that something you would like to consider and then bring up in our work session want to obviously waste time tonight if we're not prepared to move
073on and I don't think that requires Act a motion because we are discussion so as we craft the agenda for our work session in September one of the items um that we will put on there is um I guess to complete uh the survey complete building it so come back with your ideas uh if you like this one form exist that fine if there are suggestions like to bring be prepared again thank you for the work that's been done on that already all right that brings us to the end of our um open Agenda um do we have need for a closed session okay so this time I would entertain a motion to go out of Open Session uh take a five minute break or let's say a 10-minute break and then reconvene in open
074uh closed session uh at say uh 7:30 be a little longer 12 minutes I make the motion that we go out of Open Session and go 5 minute break okay second so we have motion second all in favor signify by raising your hand all right thank you e e e