6-24-24 Board of Education Meeting

001e [Music] it is 6 o' but we miss has asked forbearance as she goes up get her reading glasses and having used those myself feel we extend her that courtesy as soon as she arriv and the seated we will begin the meeting thank you for your patience she sound on the live be hopefully back in in a moment or two this time I will call the uh meeting June 24 2024 meeting of County Board of Education to order uh momentarily we will stand for a moment of silence and the conclusion of that moment of silence Mr abery will lead us in the Pledge of Allegiance would you stand for a moment would you not put the flag after Mees thank you thank you Mr abath and thank you all for the and the pledge at

002this time I will uh seek approval of the minutes of our June 3rd 2024 uh board members you received those in your packet and there's also a hard cop is there motion on the floor relative to the approval of the minut I'll make a motion we approve minut M Sark you Mr motion and a second all in favor of appr the approval of the minutes June 1 2024 V thank you time I'll recognize Dr sober for the adjustment approval of our agenda thank you chairman Taylor members of the board we are asking for a couple of changes on tonight's Agenda One is budg amendments to remove the approval request for school nutrition budget amendment then the second is is to new business number three add approval of the parents for Renewal quote 20 2024 2025

003Also earlier today Miss Aldridge uh emailed us a budget amendment for $10,000 donation Granton that came in we could add that to budget amendment CH as well be number three under consent consent number under number one under consent sorry number three of the adjustments I apologize okay yes so you've heard the the request for adjustment um are there others or are there questions relative to those adjustments I see I would like um I would like to make a motion um to adjust make an adjustment to the agenda um I would like um a discussion about the um meeting um for um the three Schoolboard members um regarding the um the um um the um meeting that we were going to have with Leslie Barnett Tim and I um regarding uh board the school board um

004goals and then um self board evaluation is that a legal discussion if it is we can do that in close session that's my question you said you had some legal questions do that click that would be an attorney C privilege an attorney client privilege conversation um we can come come back after close session and further discuss any okay thank you okay yeah he's wanting to add discussion after Clos session so it would be a moot her additional motion to add that any further discussion about it after close session Okay so so let me to be clear M you uh we will discuss the question in Clos session because of attorney client privilege you would like to then have it added to the Open session after attorney client privilege okay yes sir all right so there's

005a an additional request for U open session conversation after we go into closed session on the subcommittee uh that was to uh approve and discuss the board self study I think was the purpose of that meeting so that is an additional request for adjustment are there others hearing none I'll entertain a motion to approve the amendment or the agenda as adjusted I'll make a motion thank you Mr Sigman and thank you Mr s there's a motion and a second to approve the agenda as adjusted all in favor signify by raising your hand and again that is unanimous thank you superintendent's report thank you chairman Taylor uh just uh real quick tonight would like to invite the board uh to our admin Academy administrators Academy on July 23d at 8 o'clock we'll be doing a uh

006just a social breakfast if you'd like to come and just mingle with our administrators uh before we get started that day we'd love to have you I think last year when I invited you it was the night before so I apologize uh so this this year we're a month ahead of time so we'd love to have you come out and just mingle with us before we get going with our admin Academy July 23rd 8:00 at App State Hickory campus and that's all I have tonight thank sir uh 8 o' am on the 23rd of July yep the front door and you just go in the front of it uh and will there'll be a uh we're actually um behind it on the second floor but you'll see signs they'll have plenty of signs for everyone

007where to go I think we're on the second floor and my experience is that you get the administrators and just listen for the noise Mr abet it be easy to find uh Miss Davis I'll recognize you for a public comment at this time um the board will con convene public comment section of the board meeting there are 1 two 3 four five six people who have signed up um I would remind you that you have each has three minutes uh when your name is called if you will come to the podium and announce your name and your topic and um Mr Sharp as always will have the timer on the up there for three minutes um we would ask you to be respectful of other people during this period of time and U refrain from

008making any um gestures or um cheers or or snear um with regard to each other or to any of the speakers uh Mr chairman do you want to add any more to that no I would just add that we do appreciate the input and I'm uh very proud overall of our public comment section compared to that that I've seen in other boards and other counties so thank you all and thank you for participating first is Charlie Shephard [Music] and Charlie Shephard my topic is American history I'd like to I want to start today with a quote from the Reverend Maas Bernett a true patriot in 1801 he said to God in posterity you're accountable for your rights and your rulers he said let he said let not your children have reason to curse you for

009giving up those rights and prostrating those institutions which your fathers delivered to you you know if our forefathers gave us an incredible Declaration of Independence and the Constitution that's created the most powerful most successful most free most benevolent nation in the history of the world it's our responsibility to preserve it on our watch intact to the Next Generation our children I love how our Direction and Independence ended those men were willing to get up and come forward among their Brethren knowing they were signning their death ons their wives or families were at risk um they pledged their lives their fortune and their sacred honor today I want to ask us all to do the same thing to be willing to give up our life that's our time um the willingness to study the Constitution to

010study our freedom the willingness to study candidates and go vote it's the willingness to take the time to spread the word about the folks you know will defend our constitution that's your life your fortune be willing to invest in Freedom to support organizations that defend our constitution support candidates that would defend our constitution not change it to spend the time and the money to teach the Next Generation about Freedom real American American history in our school system we can do that all you got to do is is that 102 that's how much got left okay I got um our children you just tell them what happened and they will adjust we have to tell them what to think just allow teach them how to think give the facts it's your life your fortune your sacred

011honor um be willing to stand up and do and speak the truth regardless of what it cost you um get involved do your part to prevent freedom to preserve freedom for future generations and let's make sure that our children and grandchildren have no reason to curse us because we gave up the freedom they should they should have been able to enjoy we got five grand children six grandchild 543210 we got one on the way and I'd love for them to in public schools give me a reason to bring them thank you when I moved into my current classroom the drawers at the student desks were screwed closed and the built-in Cubbies were covered with pieces of old whiteboard those boards got broken and the Cubbies began to collect banana peels candy wrappers and containers of

012partially drunk juice and milk during my work days at the beginning of this school year I bought thicker pieces of wood and covered all of those cupies at the end of this year I had to spend part of my workday painting those pieces of wood why I wasn't surprised to see the drawings of marijuana and penises because those Adorn almost every desk in every High School what did surprise me were the derogatory terms for black people and gay people the swastika was the biggest shock Kataba county has invested a lot of money in school safety by placing an officer at each school and working on infrastructure but there is more to school safety than having an office on campus and more fences and locked doors some current board members and School Board candidates have stated

013that they do not think diversity equality and inclusion or social and emotional learning should be taught in school they believe home is the only place where students should learn these Concepts although I wish every child was being raised in the supportive home with adults providing them with sound guidance they aren't all students deserve a learning environment where they feel safe these terms and symbols of hate scalled anywhere in a school creates a hostile environment what some children are learning at home is being brought to school and is impeding the learning and comfort of other children since educators are responsible for maintaining a safe learning environment we must also be empowered to help children learn what is and is not appropriate in a shared public space it is also our responsibility to help students learn that

014some behaviors can have consequences to their employment and their Futures all of my students including my Jewish students black students and lgbtq plus students need to feel safe enough to learn in my classroom this year that meant buying black paint and spending time covering disturbing words and images it also means students need to participate in programs that help them understand what is and is not appropriate at school and in their future jobs they need exposure on how their choices impact others and their future Dei andal are not the liberal boogeymen some people fear they help children be comfortable enough to learn and fully participate in school and their future careers they are just Tools in our school safety toolbox thank you good evening I'm Lynn Dorfman I live in Hickory I commend this board for

015conducting its recent Anonymous survey of administrative staff self-review and reflection are important for any organization or person in order to assess evaluate and chart a path for continuous Improvement the ments that especially caught my attention address members of this board not understanding their role of Schoolboard members and not being aware of the curriculum and instructional systems in place well education is complicated I know I've taught and my limited experience gives me much greater appreciation of understanding how people learn and how to teach effectively what this board does oversee a school system that serves nearly 16,000 students with a range of backgrounds experiences and abilities well it is a daunting T when faced with a challenging assignment I also I often look to see where it's been done well and what experts have to say for

016us school board members there's an excellent resource the national school boards Association among the resources on its website nba. org is a paper from the organization's Center for public education on eight characteristics of an effective Schoolboard the eight characteristics are one a vision of high expectation for student achievement and clear goals toward that Vision Two shared beliefs about student possibility and the system's ability to teach all children three being accountability driven and focusing on ways to improve student performance four good working relationship with staff and effective Communications to engage internal and external stakeholders five being data data Savvy to better understand performance and how to improve it that reminds me of that famous quotation attributed to Peter duer you can't manage but you can't measure six strong support for professional development seven leading as a

017the United team with the superintendent and with collaboration and trust and eight participation in team development and training as to number three accountability driven and focusing on ways to improve I commend this board's move to create a subcommittee which I understand meets this Wednesday to review the survey results thoroughly and create goals for improvement I look forward to the subcommittee's work and for this system to keep improving to engage Inspire and Empower and to be sure to better educate all our students thank you I think the quotation may have originated with Charles Deming who said origin in founding the principles of quality you can't improve what you can't measure but we can debate that later yeah um I only have bookkeeping items today I I I listen with my full attention to every speaker whether

018they're on the board or speaking from the audience I have studied the Constitution thank you very much I did have an incredible civics class in e grade I've studied the Constitution ever since the most important thing about the constitution in my book is that it is adaptable by we the citizens of the US I'll leave that alone for the time being now consistency of policies in reading through the policies 3.61 and 3.61 AP the administrative procedure in my reading there is somewhat inconsistent language between the two documents on the specifics of the role of the superintendent I just offered that up as food for thought and ask others to go look at it and see if I'm alone in my confusion it's entirely possible uh but I've read it more than once uh and I

019I suspect maybe it can be tightened up a little bit uh consistency of board positions has been on my mind for some time during consideration of the book 19 minutes remember 19 minutes the speaker was not allowed to read a statement the statement had been prepared by jod Pico the author of the book in consultation with the speaker who wished to present it to the board the board voted under consideration to disallow the remainder of the presentation when the speaker turned the page the irony here is that certain board members have wondered aloud during our various meetings why why authors choose certain wording certain emphasis or certain presentation it would seem to be the most obvious thing in the world to want to hear from the author and what they have to say about the

020book under question and I'll say this one time I am personally happy in any future book hearings to fly any author here to speak and I will stand by that I've generated I something buying books for consideration for the Committees I will generate more the board stated role is to support public education in this country it is crushingly ironic to me that various of our board members are actively supporting candidates for office whose demonstrated intent is to dismantle public education in this state thank you good evening I'm here tonight to express my gratitude for the Dual language Spanish Immersion program at St Stevens Elementary I'm a parent of a rising sixth grader and a rising fourth grader and our youngest is going to start the program in kindergarten this fall she's really excited and she's

021practicing her Spanish counting at numbers at home at home in anticipation of starting when we decided to enroll our oldest six years ago uh I was a little nervous we are zoned for a different Elementary School and so it meant that all the neighborhood kids would be going someplace else and busing is not an option for us um we were committing to drive our child to school uh but we know that it's a much easier to learn a language when you're young and your brain is more open to that and not only that but learning a language at a young age has positive brain development impact tax for years to come so we thought we'd go ahead and give it a try for our for our oldest and we're so glad that we did it's

022been such a great opportunity for our family and for our students or for our children um it's really amazing to see the work they come home with not only do they learn Spanish but they learn core content in Spanish so they come home with social studies worksheets in Spanish and my fifth grader came home with all these science worksheets like a whole booklet he'd written about El padoo uh it's so cool and incredible to see when I'm out in the community the topic of school comes up a lot because of course I'm a parent and I frequently take the opportunity to brag on St step's Elementary and the Dual language program and that we have Spanish immersion programs in our school district people respond positively and often they say they wish they would have had

023those opportunities when they were young which I think yeah me too um this is so great that kids in our County have this opportunity I also want to want to take this opportunity to acknowledge the great work of the staff and the teachers and administration at St Stevens Elementary they support students and they support educational outcomes and I've seen them do that across the board in both the Dual language classrooms and the traditional classrooms so I just want to uh make their hold them up in front of you tonight um so finally I just want to say thank you for your vision in implementing this program several years ago and for your consed support of Spanish in Kataba County I'm confident that there will be positive impacts from this program for years to come in

024our community and our state thank you good evening board I want to thank you for your time um my topic this evening is communication and meetings and for me I'm a little puzzled uh about a meeting that'll be uh this coming Wednesday and I've served on various committees through my church Community organizations and have previously served on the board of education when you have a public meeting that the public is invited to I have a concern with why a meeting would be held at 2:00 if it's open to the public yes there are many people in the public that can attend most of those people could be retirees or people that don't work but for the vast majority of people they work Monday through Friday some of us work more than that and I and

025I compare this as an example as our church just hired our pastor firsttime pastor yesterday I chaired the committee and it would be very ill will of me if I would have held a meeting at 2 o'clock in the afternoon on a Wednesday for us to make an important decision because probably over 80% of our church would be able to attend and I ask this very important because I stated to the committee at my church that every decision we make the intent behind it has got to be 100% in everything that we do and people thank me yesterday for the job I did I said don't thank me me it's a divine intervention from the Lord and blessed us in our committee with the person we hired so I stress to this board and I

026understand very clearly what the general statute says about public comments at the meetings that it only has to be one meeting doesn't say that it that's what you need to make it but anytime that this body meets there should be an opportunity for the people of this County to speak just like the previous meeting this month there should have been public comments whether you like it or not you can disagree with me there should have been you were elected here by the citizens of this County to represent them and to be a voice and sometimes I don't think this board get get that and I'm not being rude but every decision you make whether it's a committee meeting yes you have to go to what's best for your agenda but anytime that I've made a

027meeting I look at the whole picture and when you make a meeting it should reflect majority of the people of this County not what fits best for your schedule because if you stick your neck out there to run the office you need to be able to make a commitment to the people of this community and if you really want to have public comments that meeting should not be at 2 p.m not excuse me public comments but for the public to attend whatever the meeting is going to discuss then it should reflect that where the community has the opportunity to really be able to attend there so the communication has got to improved but the intent of any decision that this board makes has got to be taken very serious 100% because there's a lot of

028crucial issues coming down the pipe for for public education and we need to be ready to to address those I thank you for your time Mr chairman that concludes the public section of the board meeting thank you M Davis and again thank you to all those who took the time to address the board uh we do appreciate your input and uh many of our elected boards in our County and in surrounding counties have limited their time to uh you know like a maximum of one hour for public comment or 30 minutes this board has far exceeded that I'm I'm exceptionally proud of the opportunity that we give all citizens to come and speak um and sit and listen to what you have to say and we appreciate you availing yourself of that opportunity thank you

029very much uh this time we'll move to our consent items as previously mentioned uh consent number one has been removed is that correct we're just a school nutrition Amendment and then we'd also like to we added the um budget Amendment for the uh Corning $10,000 uh that we just the check we just got yeah so as previously mentioned in the adjustment the school nutrition section of consent one is removed and the acceptance of the U 10,000 from cor is added yeah uh so entertaining those um adjustments I will U listen to comments or any motions relative to the consent items Mr chairman I make the motion that we accept the consent items as they've been presented to us thank you Dr Barnett I say we have a motion and a second thank you Mr Sigman

030uh any discussion hearing none all those in favor of approval of consent items as adjusted please signify by raising your hand and that is a unanimous vote thank you this time we will recognize uh Mr Dan Moore for construction updates thank you chairman Taylor members of the board Dr Stover share with you now some construction updates a new Maiden Elementary School uh this project is nearing completion I can tell you that it is going to be a very tight timeline uh we are going to have primary parts of the building open but unfortunately the cafeteria and the gym will not be completed when school year starts uh We've made Provisions to be able to have our food catered from the kitchen up the hill and our Quest program will occupy in the kitchen and the

031gym at the old Campus before this is completed but we are hopeful and thankful for the progress being made um we're excited as that project comes to its end you see there a great picture looking from the entryway the entry point of the school toward the library you also see some porcelain wall tile in progress we've been talking about our Landscaping uh they've beg to plant trees and we're hopeful that they are watering them because it's very dry it fro next slide please it's got something to do with me Marty I know it's something there uh yeah there we go so ceiling grid and bulkhead being installed there in a hallway for ceiling grid is one of those final things to be completed you can see there in that rightand photo a lot of the

032case workk for the classroom uh being installed you'll see that on the next page yeah I got it you see an example there of that case work Cabinetry on the right hand side and the everpresent Cubbies on the leftand side which is a necessity for elementary instruction uh a picture of our terazzo as it is being installed uh fascinating process and this board at the last meeting appr the sealer and the finer polishing we had opportunity last week to go down and view that that that really looks beautiful a wonderful job there and hopefully we'll all be able to see that soon uh DCT installation that you see there in a classroom as well well as the wood trim there on that right hand photograph and so as I say the project is nearing completion

033there's a lot to be done uh quite honestly if we hadn't had the delay with the wet weather we began to Pro uh build on the site and the switch gear that was delayed and getting to us I feel like we'd be in punch list items but we're not but Hickory construction is doing all they can to deliver this building to us and we're pleased with the progress thus far it's quality work and I'm I'm sure that the community is going to be very pleased with the in I'll be happy to answer any questions that anyone may have to be clear Mr Mo our plan is to start students there with the exception of the new gy and the new cafeteria yes sir yes sir excellent still some electrical work could be done there right

034I know that the maiden Community has waited a long time for this and uh you know the few extra weeks or that will take to get it done right I think we'll will be well received once the fin final product is delivered any other questions or comments for Mr Moore thank you for the great work you're doing there thank you moving to our new business section uh new business number one U Karen barrier will do a presentation on the proposed bonus structure for school nutrition employees good evening board members how are you um I have a implemented or would like to implement a bonus uh procedure for the school nutrition staff members and you can see there's a list of rules for managers and cafeteria assistants is what we call them and then supervisors I

035hope that we can implement this for next school year it is feasible for all of the schools to meet the criteria regarding the financial portion of it and I'm just seeking your approval for it are there any questions that I can answer Miss barrier I just had a question about uh how many supervisors are there four four supervisors this mean the school will have to have a zero balance on the school no the school lunch debt is not a um a financial burden that's the school Nutrition department can take on it is something that goes to the schools directly on the positive side though we have a lot of cep schools so that should be very um small this year so miss barrier just uh to be clear all all employees will have the opportunity

036for some sort of bonus yes they have they have the opportunity to receive a bonus it is the first semester of school and then the SE second semester um and it just depends on their absences and life happens so and we understand that that's why there's a few days worked in calendar too right and uh our goal is for them to have the bonus that's what we want any other questions Mr Taylor if if you don't mind I'd just like to say that um I appreciate miss barrier's leadership and our Child Nutrition staff work so hard everywhere and the thought that she wants to give back to them uh and I I really appreciate that's that's uh we didn't go to her with it she came to us with this I think that says a

037lot about her leadership and how she values her employees so thank you any other questions or comment Mr chairman I make the motion that we approve these bonuses for the managers and school nutrition employees and supervisors and appreciate miss barrier's leadership in this thank you question uh where will this funding School nutrition it is all through school nutrition thank you good question uh there is a motion on the floor a second and a second on the floor any further discussion or questions relative to the motion hearing none I'll then call the question all those in favor of approval the bonus structure presented by Miss barer please signify by your raised hand and this barrier on behalf of someone who spent 31 years in the public schools eating cafeteria quite a bit of the time thank

038you for all you do I don't think people truly appreciate uh the what Yan's work that our cafeteria staffs do on a daily basis nice to hear yep thank you all have a great evening thank you um next we will hear from Carla Aldridge on consideration of our interim budget for the 2425 school year Mr chairman members of the board and Dr St it's June 24th and we don't have a state budget so there's a good chance we're not going to have one by July 1 and in situations when that arises and I I've been around 31 years I think 30th the 31 we haven't had a budget by July 1st um when that happens we request that you guys approve and interim budget and I hate to read General statute to you but I

039have to so um General statute 115c 434 says that in case the adoption of the budget resolution is delayed until after July 1st the Board of Education shall make interim Appropriations for the purpose of paying salaries and the usual and customary expenses of the local school administrative unit for the interval between the beginning of the fiscal year and the adoption of the budget resolution um interim Appropriations so made and expended shall be charged to the proper Appropriations in the budget resolution so an interim budget isn't a budget with numbers it's authorizing us to continue doing business at last year's Lev levels until a a budget is established and hopefully it'll be sooner rather than later I um requ respectfully request that you approve an interim budget tonight thank you and uh again I can I

040think October maybe remember one going as long as that u in in full appreciation of the large job ahead of the general assembly uh we do appreciate this latitude in the general statute so you've heard Miss uh Aldridge's request are their questions or comments hearing none then I would entertain a motion uh for the interim budget that she has requested Mr chair I make the motion thank second there is a motion and a second thank you Miss TIG any further discussion hearing none all those in favor of approval of the interim budget the 2425 school year which will be at last year's level until a new budget is presented signify by raising your hand and again that is unanimous vote thank you boy thank you uh next we will hear from uh Marty sharp on

041approval of renewal quotes for Kataba County Schools technology department oh Mr chair Vice uh chair uh members of the board in front of you today again my annual request for approval for multiple quotes um I do have two that I'll be presenting and I believe Kim will have a third uh the first one is our light speed safety uh security and impact uh software uh what this is is our security software a web filter uh for all of our students and staff uh these are quoted per student license as you'll see the 15,550 uh if our ADM is increased which is hopeful uh we'll uh we'll have to add just a handful of dollars to uh to uh uh up that number uh but this filter is a 247 365 if the students have the

042devices at home uh everywhere uh so um it is protection for everyone um on the web filter side the second piece of this uh uh set of programs is a classroom management program called relay classroom uh what this program does is provide all of our teachers access to a digital classroom uh every one of their students if they're working on their Chromebooks within their class uh they can push out their stream to all 30 of those students at one time they could actually look at sharing one students if they are connected to a projector they also have the capability of seeing screams to try to keep students on task uh and uh if the student is off task they have the capability of messaging directly just a little reminder hey make sure you stay on

043task make sure you're on the correct um site or program uh the other piece it allows them to do is actually block uh certain content if they want if they want them to focus on I ready or if they're wanting to focus on a specific task they can block all websites and services except for the one uh or they can do the opposite they can allow all but maybe one maybe they see Uh something's being hit way too many times a Google site or something they can block that so it gives teachers full control over their digital classroom and uh access on the Chromebooks for the students so that was the second piece of the program the third piece uh is actually called smart alerts uh what smart alerts will do is uh it will

044notify uh School administrators it will Notify myself Dr stobber if there's a concern with a student uh if a student is uh looking up how to how to harm themselves uh that actually is something that's triggered through this program I will go through what they call human review to determine if it's legitimate uh and then if they deem that it is an immediate threat to a student then they make direct contact with principal assistant principal uh Dr Stover even if it gets to him um and me um so this is a program to it it really addresses uh the cyber security or cyber bullying my my apologies cyber bullying and suicide uh process through the state uh addresses all of those points uh so this is again a three programs bundled together together under one

045price I have provided uh two different documents the first one is a annual price just a one-year agreement uh and it is at $777 uh the second document I believe is here this is actually a two-year agreement I always ask vendors uh if they could uh work with us on reducing costs and typically they come back with multi-year agreements uh so I wanted to present the board both a one-year agreement and a two-year agreement uh if you'll calculate that you'll see that it's about a $7,000 difference um and this is not uh the quote for two years U 139,000 is not due uh this year we would pay half of that and then we would pay the the other half for the second year any questions about speed the filter Mr Sharp that second year

046if for some reason we wouldn't need it do we have any opt out that second year no it would be it would be a second year that it would I will say this is the web filter that we have been using uh for the past I believe five years uh it is a uh it's a solid program we we like trying to bring all of these Services together to have a single paint of man single paint of glass is what we call po it which basically means in order for us to manage as a technology department uh it's easy to manage because everything's in one location as opposed to having to buy three or four different programs and having to roster and do all of those things and go between so with this uh smart

047alerts uh you said it detects bullying possibly someone harming themselves through what they type what's the turnaround time on that because you said it would go through a human filter sure so it's automatically it's instant U for a human review through light speed uh light speed employees uh former teachers former police officers former counselors uh as part of that human review team uh if it gets to that point now if it's just um you know Little Johnny's looking up something maybe inappropriate it's not going to go to a human review something like that's not SE not deemed um uh what's the word um imminent danger so that would go through an email to the principal instead so it's not that you're going to get so many of those going through human review they they typically

048look at uh suicidal thoughts or or looking that up um you know how to make a bomb things such of that nature that is concerning again that could be dangerous that's what gets kicked over to human interview uh and their turnaround time is within minutes good question any other questions and I'm not sure uh do we need to look at getting approval for each one individually it's up to the board you want to consolidate them okay any other questions about the security or anything of that nature okay uh if not I will move to uh instructure this is canvas uh this is I I can't even remember how many years we've been doing canvas it's been a while uh canvas is a learning management system uh that is negotiated through the state um we have

049been uh looking we have paid for the past two years for right at 11,24 licenses this includes all staff uh in Kaba County schools and it includes grades six through 12 uh we do have a a huge uh number of classrooms that are on canvas in grades six through 12 that in fact that was one of our strategic goals was to try to hit 100% uh in actually grade seven through 12 but what we saw was uh sixth grade teachers really wanted to look at transition transitioning their students into that Middle School uh by providing them that canvas learning management system uh what this pretty much does is it allows them to uh upload all of their content that they use within the classroom whether it's face Toof face or whether it's a virtual environment

050uh this has come in very handy uh with remote instruction uh I believe we had was it one day we had last year we had remote uh and uh because we had this product in place of this service in place all students who had a u capabilities at home let's say U had power in every uh internet service they were able to access their class that day and we were able to count that as a student day uh so this is really kind of the core product of all of our remote instruction uh we do use this within uh grades K through 8 in onl Kataba uh our virtual program uh so again this is uh the second year that we're looking at paying for that 11,000 number U and you'll see the total cost

051including uh let me add the where was the other piece here uh 247 support was included where am I missing oh it's the tier one support my apologies it's that very first slide uh so we do uh we utilize our tier one tier one support quite a bit uh this is extremely helpful at the very beginning of the year uh when teachers come in their classes are set up for them already everything's already rostered but sometimes we run into some situations to where things aren't sinking correctly or their grade book doesn't sync correctly to the uh student system which was power school and is going to be infinite campus next year uh so tone support actually works through all of those processes on their side as opposed to tying up our uh technology team and

052Terry Hall having to manage 11,000 users trying to manage all of these uh weird issues at the very beginning of the year and throughout the year of course so that's why we have that tier one support uh and they only charge per faculty uh or only faculty use students can't go on to and ask questions about how to do whatever within canvas that's primarily just for fa and I believe I have everything there any questions about canvas about the learning management system I guess I had a question about that but you said the cdwg does a discount for maybe multi-e yeah these people do that too or that so this is a little different because it is going through the state uh they have a set price uh that they do not really negotiate on

053I have tried uh and here I I will say this as well the other reason we haven't really looked at multiple years with instructure in canvas is because uh the aper mentioned uh move to Infinite Campus uh we will have an opportunity uh to experience their LMS at no cost Our concern is we do not want to upset that apple part right now uh right in August when all the teachers come back the less thing we want to do is make a change to a brand new learning management system and have them have to learn that plus the grade book plus everything else they're doing so what we are looking at doing throughout the year is looking at Infinite Campus uh learning management system to see if it uh Compares let's say to Canvas uh

054and maybe next year uh if we feel it's viable then we may actually move to that and it would be at no cost because the state would pay for it I hope that makes sense okay great question any any other questions and do we want to go ahead and move to uh parent square and I'll let Ken take up good evening chairman Taylor members of the board I'm here seeking approval of the renewal quote for parents SAR which is our two-way parent communic ation system um the quote for this year and we do it year to year is $ 63,65 this is where went too far I see it $ 63,65 which is at a cost of $4 per student and it was calculated on in the parents sare system um it has greatly increased

055our communication and our engagement with parents we have about a 99.5% contactability rate um across the district which is phenomenal um we're able to do Urgent alerts teachers are able to text um with parents um private messaging um but it archives all of the communications so um that is a great benefit for us as well um to have that archive um the weather alerts posts all of those types of things so um do you have any questions about parents wear or um or anything that I might be able to answer what did we pay for it last last year it was about $2,000 cheaper but we our ADM was lower so we have locked in we have locked in a rate of $4 per student through the end of 2026 I've gotten quite a few

056parents that have expressed to me their appreciation for parents Square just how and I I remember when we or started going you know trying to use the internet and connecting parents and then we're talking back in the 0 060708 uh the level of communication this affords compared to then is literally night and day so I think it's it's expensive but $4 a person when you look at that it's a about as good rate as you're going to find any does allow teacher to contact two primary points of contact for every um for every child Miss Jordan would you remind us how we pay for this one more question um do we send out um notices to Spanish speaking parents in Spanish um yes uh parents has the capacity to um push out posts the post

057that we send out in three languages we so we selected English Spanish and mang that it auto translates however on the parent end of parent Square it will translate in up to 33 languages and they can select which language that they would like to receive the information in any others thank you Miss Jordan so you've heard the uh presentation by Mr Sharp and Miss Jordan for three items under new business three the light speed Safety and Security request the canvas request and then the parent Square request um are there other questions comments first quote is for two year so we have a choice of one year up are we talking about the light speed yeah yeah yeah it's either one year we have to decide on either a one year or the twoyear to reduce

058the cost overall two years 1395 and the one year let see the 77 is the is only one year and then the 139 is two year but we would divide that by two and pay only half of that the first year sure and I will say U the funds would be PRC 073 which are State uh funds for us uh and Technology funds as well Mr chairman I make the motion that we approve the contracts for light speed Safety and Security for the twoyear uh span and for canvas for the oneye and parent Square for the one year okay we have a motion on the floor Mr chair I second that motion and a second thank you Dr Barnett and Miss Richards any further discussion hearing none I'll call the question all those in in

059favor of the approval of the three quotes presented signified by raising your hand thank you that is a unanimous vote thank you uh next we will hear from Lee Miller on the approval of the 2024 2025 renewal quotes for the Kataba County Schools curriculum and instruction Department thank you chairman Taylor board members I'm seeking approval tonight for three different curriculum resources the good news is I think these are the last kind of Big Ticket items we'll have for the foreseeable future the first is formative or newella formative is something that we've had this past year it allows our teachers to to really have real time formative assessment data we use it grades 5 through 12 I looked at our usage because we do want to make sure these resources that we purchasing they are being

060used so I I did look at that we had over 8,300 users again in grades 512 we had over 260,000 total engagements with formative this past school year so I do think it's money well spent it is being used the resource um so that of course is 52,000 $17 I if you want to do this individually or combine these three resources I'll ever you inite m okay and the next we have envisions math which we've been using in our district for quite a while the total quote for grades K through 8 is 2 8,684 that's a lot I know your the first quote we received from invisions uh was just over $274,000 I believe but again through the work of Beverly McClure who works with a lot of our textbook vendors and our teachers and

061our administrators really trying to zero in on what they're actually going to use in their classrooms we were able to get that quote down to what you see there the 8,000 from again around $274,000 we are going to do a little funding share with our schools the district would pay for the uh online access to envisions and then schools that want to use consumables they would ship in and pay for that it's going to be uh $11 for our middle schools and $14 per per student per bundle for our elementary so uh they have texbook money we've told them if you don't have the funds we'll work with you but they do and so we're able to fund all those requests that we got for the consumables and the third quote is relates to our

062exceptional children's Department and these are four resources that we purchase from Voyager sorace learning we've used these resources for a number of years language Live rewards transmath and vmath are all programs used in the exceptional children's Department to provide that specifically designed instruction for our EC students and the total of those four resources is $ 54,675 you have any questions for me the figure that you gave on the Invision includes uh what what is on our agenda is items 4-2 and 4-3 yes I combine K5 and 68 I'm sorry so if you broke that out it's 128,000 73 for K5 and it's $ 79,81 for 68 thank you I do know that uh back in the olden days these were dollars that would have gone to pay for books uh and and the price commensurately

063was probably the same if not a little higher because this is being delivered via electronic uh so we had the option we gave our teacher the option of you can do just the electronic version which you can print from but or you can have the electronic access and the consumables so we let them them choose I really think the wave of the future is going to be more electronic access and printing from that then consumables are hard back just because there's so many tools out there like we talked about ad minum last month because we are funding that we'll have to pull back on something the days of having a textbook for 15 years U those days are over those hardback textbooks we all had in school they're rare these days the textbook companies are

064making consumables so every year you have to purchase additional books but also you want to go that right every year you're getting current content I I remember you know teaching uh from a Civics book that would have material in it that was 12 14 years old and and put in there as if it was current news flash uh this portal creates a a solution to that problem anyway all right any other questions just wanted to ask out of curiosity how many schools are opting to do the consumables do you happen to know uh I can tell you Barnett that we had I can't tell you school I can tell you we had 1251 consumables for K5 but that number does not include resources we had our Ware Warehouse that we had back filled with and

065then we had 212 uh 68 that ask for consumables but again that number is a little misleading because we had some resources here that we made sure we used so we have to order all the m that makes sense good questions any others if not then um I will entertain uh motion on the approval for um items new business items four and five presented by Mr Miller Mr chairman I make the motion that we approve the renewal quotes for items four and five new business items four and five in the programs named there in second thank you Dr Barnett and Miss te any further discussion hearing none I will then call the question all those in favor of the quotes presented by Mr Miller in new business items four and five signify by raising your

066hand thank you that is a unanimous so next Mr Moore uh we have approval for proposed student transfer spaces members of the board before you have the document the 20 2425 post student transfer spaces based on allotments for school based on current enrollment I can tell you that the enrollment is changing daily uh and will up to an after the start of school uh we will manage this beginning here soon with middle and high school transfers go ahead and complete those and our Upper Elementary grades that don't have class siiz restrictions those are fairly easy to move through but when we get to the Kinders that's when it becomes the challenge because we really don't know how many students will actually arrive so I would seek your approval for these proposed student transfer spaces we've

067already received some 240 U or thereabout transfer requests most of them are tied to child care quite honestly and most are at the elementary level I'll be happy to answer any questions that you may have you have um heard the presentation given by Mr Moore and you've got the document new business number six in front of you so are there questions about either the transfer process or the spaces available hearing none then I would entertain a motion uh relative to Mr Moore's request uh I'll make a motion we approve the 202 I second thank you Mr shm second by Miss T uh any further questions or comment hearing none all in favor of approval of the 2024 25 proposed student transfer spaces signify by raising your hand thank you and Mr Moore while you're at

068the podium we'll hear your request for approval the agreement between our board and Holland hamri Associates for the maiden middle rout replacement yes sir uh at our last replacement project at made Middle School we did not approve the contract with our architect Alan Hammer so I of that contract at this time we've been working with Greg and his firm for many years we're very pleased with the services they provide I'll be happy to answer any questions you may have but I am seeking approval of this contract as well thank you Mr Moore you've heard the request by Mr Moore to approve the Architects contract with Holland and hamr for the maiden middle roofing project other questions or comments hearing none I'll entertain a motion make a motion that we approve the contract proof replacement of

069Maiden Mill cor yes sir a second we have a motion by Mr settle and second by Miss TIG for the approval of the Holland and hammert contract any further questions or comment hearing none all in favor of approval signify by raising your hand that is unanimous thank you um and uh item number eight approval of the contract with royalwood Associates for the gem floor project at Maiden Middle School oh excuse me maiden high school yes sir chairman Taylor members of the board this is a sourcewell contract it is a purchasing Cooperative contract much the same as tips USA this is for the refinishing of the competition floor made in high school in the amount of $ open do we uh strip and rep finish that's a good question and I'm very happy to reach to

070Robert Hall director of construction and maintenance typically very good and I know uh back in the olden days the more times that those floors were stri R and refinish it tended to Yellow I've noticed that that is not the case anymore are we just spending money on better finish or because the lighter wood looks really good most of the solvents now aren't petroleum based they are water based and so that makes a huge difference with the type of finish that you get it's not it doesn't penetrate to the depth those old oilbased um finishes did in gym floors so it does create a nicer cleaner finish we've been very pleased Mo do we have any more gems that we're going to get over the summer no this will be the only one this summer now

071we do have some Elementary Sal Ford uh we were down there the other day when we were discussing the modular placement we had opportunity to stick our head in the gym and we try to take care of our high school gyms as Robert said our competition floors is on a 15-year basis uh Elementary as needed as they age we try to to get in there and get them freshened up as well all of the floors are I know High School I think in middle are are stripped and rewax annually aren't they the gym FL yes yes compet FL yeah here we're talking about it basically grinding it down and total a total redo and you only get to do this three or four times and then you have to take out the wood and start

072over right so but again that's 50 60 years down the r a good question any other questions hearing none I will entertain a motion for the maiden high gem floor project I make the motion that we except thank you second motion by M Richard second by Mr settl further questions hearing none all in favor of the gem floor project at maiden high signify by you raiseed hand and that's unanimous thank you and Mr Moore one more time while you're up there approval of bid tabulations and recommendations for TOA County Schools maintenance department yes sir um before you you have a bid tabulation for a project that made in high school as you well know we've had roof leaks for some time uh we have had both the construction company and the roofing material provider to

073the table a couple of times to no avail uh we received funds from Kataba County Commission approximately 3 four years ago to mitigate this problem we now have a plan in place to address these issues uh the bid tab before you is certified by engineer Chuck Howard who has been our consultant on the project and we seek approval for 1,286 500 Martin rufin system to complete this project I'll be happy to answer any questions or allow Robert to help you any questions is the amount listed the 1,286 500 the amount allocated by the Commissioners we actually had more than that allocated we've addressed some repairs over time we've had design ser uh Services as well we initially were allocated 1.5 we tried to address it tried to bring people to the table to address it

074again to no avail we considered even litigation we feel that this is the best direction to go at this time any other question how long do we expect this to last it'll have a 40y year warranty I think is written into the contract and the Maiden roof has been problematic from day one has it not been day one yep that is correct the roofer is out of business the architect is out of country the construction company is in New York so it's been a difficult process quite honest to get people to the table to respond appropriately it's unfortunate that this is where we're liveing thank you good questions this something that'll be done over the summer or is just going to we will begin the project we should be able to complete the project regardless

075if kids are in the building we'll begin as quickly as we can okay all good questions are there others hearing I will entertain a motion then I'll make a motion we approve the uh bid for the maiden high school metal retrofit roofing project I'll second U motion and second all in favor oh are there other questions hearing none all in favor signify by raising your hand thank you still here is that is the board agreeable with that to hear the remainder and consider those as a group there's one problematic one we'll pull it okay go ahead M for thank you so our first one isation main vehicles our recommendation is vendor number two whites International at $119 19,830 rather than summer of 2025 so I would seek approval for that and I'll be happy to

076answer any questions before moving on to the next project how bad is shape Tru we got now thank you I'm very thankful for Robert being here and thank leers yes sir uh our next is a proposal from BNL Communications for the replacement the intercon system at Cheryl's Ford Elementary School that is an aging aged intercom system and with the addition of the four classroom modular unit there's no way for us to add emergency communications to that aging system so we would ask that you approve in the amount of $ 53,1 4520 proposal for the intercom system replacement by BNL Communications and I'll be happy to answer any questions you may have where does this funding come from M we actually receive a disbursement pop County commission for projects that are identified um we actually have

077three systems in the county that are aging but this one because of the need for that modular unit outside and being able to hook all that up to make sure that everything is able to be communicated from that new system we've still got a couple to go that are agent good questions so this price includes the wiring of those mobile unconventional platforms once they get there so we'll have to wire we'll have to create that infrastructure to to that and we're currently working with our Engineers to take care of placement with that modular as it comes in basically they level it they set it up they put skirt on it they put two ramps on it and they walk away and we're required to get power emergency Water and Sewer things of that nature too

078price includes those modular buildings in here it it will have the ability yes to communicate to them yes yes sir yes I'm sorry I didn't make that plain but and that's the reason we've leave frogged a couple of the others because of that modum there's one on the back of that um Valcom is territorial so you got four TR Communications at 58954 we don't have three bids because uh is I don't want to call them territorial but there's only a a limited service area and those are the two that are closest that will allow us to uh use that product we're trying to make sure that our intercom systems are the same throughout the district to help with our repairs Fortran might have is it Fortran I think that's the other one Fortran Communications it's

079quote 22888 and then BNL telephone or Communications is quote [Music] 22884 any other questions okay our next is a bid tabulation for art middle schools EC toileting facility you remember back in the fall we considered adding group toilets to the eighth grade Wing at Art middle school but because of space concerns we decided against that this however is in an area of storage and it's at the EC cluster class would take up no additional classroom space and it is needed for those children low better being Matthew's construction at 63 $3,500 and I'll be happy to answer any questions about that particular project as well when would the projected completion of that be we're going to start on it immediately Hope by the time school starts that that that will be a it's going to be

080tight to get it ready but it is needed for those children we talked about this in the fall Matthew's construction was already doing something out there right is that why their bid is is so much lower um we reached out to all of our biders to ask if they would consider to rebid so it could be tied to that it could be tied to what they have in the hopper schedule timeliness they're able to do it and we're glad for them to do it at that price quite honest man that's a good local company they're not in New York right they are not they're not any other questions before we go to painting and I think that's it for me uh so our school painting project and you'll note that the funding drops July 1

081that's why these are all here Fred T Ford uh the team locker room and other areas uh around the gym awarded to tnz painting 31,250 also at Fred T Ford the cafeteria 100 hallway and the drama room also to tnz painting at 128,00 maiden high the building core the hallway to sigman's painting in the amount of 128 275 at bandy's high the 100 hallway media Center awarded Creekside construction and painting $440,500 and at Bunker Hill High School the media center and the cafeteria also to Creekside construction and painting in the amount of $48,500 and I'll be happy to answer any questions that you may have about our painting project have we used all three of these contractors in the past with good results I know that we've used tnz and sigman's I'm fairly certain we've

082used all of them we have we've used all of them had good [Music] results okay Mr Moore thank you for those presentations now we' we've already acted on item 9-1 the roof repair at maiden high so we will entertain a motion on items nine uh two through 95 and that 95 includes all four of the painting projects that we just heard Mr chairman I make the motion that we approve the uh contracts and bids that were presented to us by Mr Moore for the box truck with Whit's International intercom system for Cheryl's Ford Elementary School the restroom installation at art with Matthews construction and the school painting projects is outlined with tnz painting for Fred T Ford and sigman's painting for maiden high school and Creekside construction and painting for bandies in Bunker Hill okay

083you have heard Dr Barnett's motion is there a second I'll make a second and we have Mr sire second any further discussion or questions hearing none then we will entertain the question on approval of items two through five as presenting by Mr Moore uh please raise your hand and that is unanimous thank you thank you um if it's agreeable with the board we can hear Miss Thompson's Compass Academy calendar approval request and then we'll take a 10-minute break I think we just about arrived at that Tipping Point thank you chairman Taylor and board so tonight I bring to you a complete revision of the compass calendar and uh several months ago you approved a yearround calendar for them to start in July and end in mid June next year after reflection with Staffing concerns and

084the needs of the students the compass staff has asked that we re revise their calendar so that they more closely match the traditional Elementary School calendar and then there are a few adjustments to that to give the staff and students a little bit more of a a Break um so if you'll notice staff would come back August the 12th and students on the 26th and Marty can I control this through youve got it maybe I can there we go um in October on the traditional calendar we have one day for the end of the quarter on the 18th we would add a mandated workday for the compass staff and a second optional teacher work day to give them a little bit of that break they have had those three-w week inter sessions and so this

085would take them down to three three days at the end of October um we did bring them back same schedule in January with the traditional Elementary calendar and and then in March we added two additional work days there on the 12th and 13th with those four work days they will potentially um based on your U pleasure this evening attend school through May the 30th so to account for those four work dayss they will only go one extra week and then um finish up on the 30th and then teachers will finish up on June the six and we made three added three mandated work days in that week that in the traditional calendar was all optional for teachers questions that I can answer you say am I understanding this correctly students will end on June 30th

086and teachers on June July third in this calendar the students will end May the 30th May 30th okay and thank you teachers on June the 6th was there any inkling of the sentiment in the compass staff like when you looked at the original calendar just something that a ground swell that OCC late it has has transpired in the last couple of months as we have three certified staff members teachers on staff there two of whom have left and trying to find folks who are interested in coming back in July and being on that year round calendar has proven to be difficult a difficulty the other piece um and I've had a a lot of conversation with Sharon Harwood and Dr um Amy Ashbrook about this the needs of students there have changed so when we

087started nine years ago the students at Compass really needed those three-week intercessions now the the needs the students are different and having those long intersections makes it very difficult for them to come back and get adjusted to being back in school so we thought that shortening that time would help us with staffing issues as well as student adjustment periods thank you yes sir are there other questions or comments hearing none I will entertain a motion I make a motion that we accept a second thank you a motion by Miss Richard second by Miss te any other questions or comments hearing none all in favor of the approval of the amended 2024 2025 Compass Academy calendar uh signify by raising your hand you Council remind me do we need a noral motion to take a break

088okay so we do not I will uh exercise my authority as chairman and say we will have take a 10minute break uh at this time e e e don't [Music] pretty love color teal teal I like that color myself e e e for your attention and uh your patience during the break and board members thank you uh we will resume our agenda we are now at item number 11 on new business that is a discussion on proposed additions to the katab County Board of Education policy and administrative procedure Dr Barnett has requested this so Barnett I will recognize you at this time thank you Mr chairman uh you have before you three proposals for additions two additions to the administrative procedure for policy 36100 parental inspection and objection to instructional materials and also in addition

089to the policy itself uh 36100 the administrative procedures they're out outlined there for you that we would add to uh the administrative procedure that any final decision by the board right now it's it's outlined that we have a district committee uh in that administrative policy and that it can be uh sent to the board it can be uh appealed to the board and that any final decision by the board that's contrary to the district committee's findings and decision would have to be by unanimous vote of the board and in the event that the board couldn't reach a unanimous cons then we would stay with the district committee's decision uh the second Pro uh addition to the administrative procedure is that in the event that the person or person's bringing the challenge to the board is

090an elected member of the board that that person would automatically be recused from participating in discussions deliberations and a final vote and then on the policy itself um as someone mentioned in their as someone mentioned in tonight's comments it's a little bit disjointed between the policy and the uh administrative policy but and I'm sorry mine went off the screen let me get back to it for a minute okay sorry got it up here that to the policy itself that if it's a mention in the policy that the superintendent's could decision that he can make a decision and it could be appealed to the board and I'm proposing that we add to that that if the the superintendent's decision is appealed to the board then it must be by unanimous decision for the board to overturn

091the superintendent's decision and that if there's not a unanimous consensus that the superintendent's decision would stand okay you have heard Dr Barnett's presentations um and you have the packet that she provided there um these are are are these coming Dr Barnett in the form of motions yes yes and I will say on the other pages in your packet on page uh I guess two through five I've tried to just indicate where these would come where number one pro proposal would be added I think uh grammatically on page three uh the second proposal couldn't really fit there as 2D uh it was just have to be a separate a paragraph there because the wording there says in 10 that the Board of Education within 30 student days of notice of appeal shall and this would just

092be an additional rather than another part of that list it would just be a paragraph there and then on page five show where suggestion number three or addition number three would come in okay you have heard the motion by Dr Barnett um this is a a proposed change to administrative procedure uh a board policy 3361 100 administrative procedure so what Dr Barnett is proposing is a change in that administrative procedure yes two it's a proposed change to the administrative procedure and the board policy so the board policy is the number three p portion the way I read it yes on page one number numbers one and two would be part of the administrative procedure where they're mentioned number three would be a change or an addition to the policy itself we're going to ahead and

093make making motions before we discuss this as a board actually a motion can be made that's why after there's a motion and a second I always say any discussion so that's where that part comes in uh currently we have a motion on the floor we don't have a second second I'll second I I got a question okay so there is a motion and a second so M Richards crystal is is what we proposing can we leave yes okay I just want to make sure now if the board approv proves it it may be that I would recommend we move it to it like let Miss Barnett said it might not belong in as 2D you know I might suggest you move it somewhere else or whatever and then I understand there's some confusion with uh

094board policy the policy 3.61 Z what I don't think everybody completely understands is there's two separate issues relating to challenges to materials one is with library books I say library book because I grew up that way Media Center material um and the other is with uh with actual text books or curriculum uh material for yeah for example years and years ago when Harry Potter was po well it's still popular I guess but first came on the scene we had a a lot of and that was actually used as not necessarily a um um book from the media center checkout it was used as a class read and we had Parents object and that's the to the curriculum um materials supplements materials that's the type of thing that would come ultimately before the superintendent which is

095what that policy includes both so I do agree it needs to be cleaned up I've always thought it's been confusing and to distinguish but I would if the board if the board approves this I would also probably be making changes to 3.61 Z to the policy to make it clearer uh just not any substantive changes just literally two sections yeah two sections here's what happens when it's a media book and that that media policy administrative procedure applies and here's what happens when it's a textbook supplemental curriculum material if the board does that I may even suggest it anyway so so I have another question um as far as um approval for this um or us voting on this do we not get a chance to do like a first reading second reading like we normally

096would okay so with regard to an amendment to a policy um if it's an amendment to an existing policy it doesn't require first reading and second reading if it's a brand new policy then it requires first reading second reading like we're reading we're doing second reading on the policies that are all in red that means it was this is the second reading it was proposed as a new policy so there's only one reading for um for amendments and that's what this is as far as number three is concerned the administrative procedures technically are set by the superintendent but as you remember there was so much discussion with this administrative procedure my advice to this board board is to vote on it Dr Stover could technically change that administrative procedure because the board and the statutory

097uh authorization or gives him the authority statutorily to modify the administrative procedures and to make to effectuate your board policies and so that's in a lot of that's in his discretion anyway but I my advice is because this has been such a discuss and and pointed issue you my advice was for the board to carefully review that administrative procedure anyway in the beginning and y'all worked really hard to do that um so I my advice in this case is is for all that to be approved by the board okay my other uh uh comment on this um as far as um I'm I'm not sure why we want a unanimous vote of the board um the district committee um does not have a unanimous vote they don't agree on everything as far as the uh

098votes for the review of the book so why would we in return as a board want to require a unanimous vote on the board I can respond to that Mr chairman uh first of all I think it's in that very same policy it starts out by saying uh that as a governing body of the system the board is legally responsible for the selection of instructional materials and since the board is a policymaking body it delegates the responsibility to the system's professional Personnel gring them granting them Authority for the selection of instructional and media materials in accordance with this policy so we basically in our own policy are already saying the district committee decides we we give that them their that right and what we're doing in turn is then as a as a split body

099we're overturning their decision and the vote has been so close three to four usually has been the vote that I think it's hard to say that that's the board's will that one way or the other and that's why I think it's very important that if we're going to overturn our own policy if we're going to go against our own policy then let's make it a unanimous decision but it's also been close with the uh committee reviews too it's been close with and they don't agree all the time there's been several times where we have brought up and asked what the vote was and it was all it was um you know very close as well so I'm still not sure why you're trying to take that away from us as a board to be able

100to um not why do we require a unanimous vote versus a um you know um being able to um have our own say I mean we should be a we should we should not have to have a unanimous vote for our board have to vote against this motion well uh we we vote unanimous on every other policy that we pass and we say the board passed it or the board did not pass it I don't see any difference in this policy than any other I think uh we don't need uh a unanimous we or as far as we just need the majority that's the way I feel because we do it on everything else most Bo boards I know of or any committees I know of do the thing and uh this is just showing

101if you don't if you disagree we work together even though we disagree and we do it by votes we do we've been doing it for about a year and a half now and in some cases we've been I've been voted down but I've been I worked with the board uh even though we disagreed so I feel like we should just let leave it the unanimous like we doing everything else we vote would you clarify what you mean by we've been voting unanimous I mean not even that it's me majority I'm sorry I'm sorry majority majority all the time I'm sorry about that so what's the point of having an appeal to the board if you're going to re require a unanimous vote um because we never go unanimous on the book reviews and you know

102that so I'm not sure why you're requiring us to do that now or you're asking us to do that now we need a voice we we all have a voice here and and I mean and that that's the you're taking away from our our board um our um what we do as a board um to decide and so you're making a decision here now because you know that we'll never agree with the Board review as far as the books we we haven't done this the whole entire time I'm suggesting a change I will say that during this entire book challenge process one of the things that bothered me the most was that we were asking our educational professionals uh parent committee members to invest time to give us their uh their opinion on books and

103materials that they had taken hours and hours to review um and then that we would essentially sarily overturn their decision you know after 30 minutes of discussion U split that part that part did bother me I mean uh it valued contribution of our Educators in my opinion and again that's just my opinion I'm speaking as a board member now not necessarily as chairperson but uh for what it's worth any any further questions or comments I mean I I don't believe it needs to be a unanimous vote on anything I mean that's the whole reason to have a board difference opinions and things like that that's what makes up a board the think a light on everything would not make us a board that would just make us rubber stamping things and I know this is

104just about the book challenges but I'm sure you'll try to grow this into other things too as well not just stopping here able to get it done tonight I I just wanted to point out that and and I'm not sure everybody's aware of this but there are circumstances and I'll name one that's pretty uh clear and obvious and it's easy to to understand and that is that um with regard to student discipline appeals there was a time when I first started representing the school system that every every discipline every referral to timeout every in school suspension every less than 10 days out of school suspension was appealable to the board and for the most part up until that time it it had been managed by Committees of the board they had hearings we did a

105massive review and and the reason I'm telling you this is so you can have some context we did a massive review of what the board thought it would be um beneficial to the board and fair with regard to student discipline and in that particular case the board and the policy still the same since that time the board decided to make anything less than than 10 days out of school suspension appealable only to the superintendent it could not be appealed to the board so to put that this in perspective and I'm not I'm not siding with either person I'm just explaining that there are times that this not this board but a school board has chosen not to make something appealable to them and to stop it at a administrative or staff level so that's not

106unheard of um and it's possible to do and and again I think in that case just using that as an example the board that decided it and then has continued to keep it in place and you'll have the opportunity to make change it if you want to is um that board wasn't trying to silence the board's voice with regard to every discipline it was really a matter of putting in Char or leaving in charge who they felt like should be in charge of student discipline and that was the principal and Dan Moore operations because it goes through Dan Moore and then to the superintendent that's an example just to put this in a bigger context of how this board can limit appeals to itself I have one more comment this is this is I'm addressing

107um Point number two um with the proposal to add the following pres provision as item D to the section number 10 of administrative procedure 31 3 36100 parel inspection and objection to instructional materials um in the event that the person bringing the challenge before the board is are also an elected member of the board that person or persons will automatically be recused from participating in the discussions deliberations and final vote regarding the challenge materials um I don't agree with this and the reason why I do not agree with this is because other board members from other schools have been able to bring things it doesn't matter if this was a book that um a board member thought was inappropriate but other things that as a as a board member that we should be able to

108bring to the attention of our board and we that is part of our job as elected officials um to be able to do this and I think that is taken away my right your right anybody's right that is on this board to do that and I feel strongly about that I feel strongly in the other direction in that I think it's been one of the biggest questions I've gotten from the public it even showed up in our recent survey about why is that allowed is that ethical and I have to say it it's to me it is not ethical to be both the prosecutor and the jury and I started that book challenge before I was even elected to the board so and that is the reason why that ended up that way but still

109even if even if anyone else had a had an issue with a book that they thought was inappropriate as a board member you should still have that option to bring it to the board and also the other the other um uh situation with that is that it will never be the same on this board because if you take even if you do recuse one person it's going to be a TI vote at the board that we have right now is a TI vote so you automatically have decided what the what the decision is on the book prior to even listening or even um bring letting the person bring that to the attention of Bo these changes it would have to be unanimous are still and and what's your proposing for these for these um this

110policy and the other policy you are taking away our what we are elected to do as board officials should vote against this and plan to okay any other discussion or input all right so there is a motion on the floor for the amendment to uh policy number 36100 and the accompanying administrative procedures as outlined by Dr Barnett uh motion was made by Dr bardet was seconded by Mr abery hearing no further questions or comments I will call the question all those in favor of Dr Barnett's uh proposed amendments as presented please signify by raising your hand that is Mr Taylor M Richards Dr Barnett and Mr Abernathy all those opposed to Dr Barnett's uh amendments signify by raised hand please that is Miss Teague Mr Sigman and Mr sadl so Miss Davis as you previously

111mentioned um you'll be looking at the language and essentially uh cleaning that up and making sure that it all flows appropriately and then giving us back at the next meeting presenting us to that as a new uh procedure and administr or policy administrative procedure thank you um our next item of businesses approval of proposed amendments to the board of education and I will recognize misss Davis so the first three policies um are here for second reading and that is the um online instruction policy 31020 Innovative Innovative curriculum and instruction policy 31030 and students at risk of academic failure policies 3.44 10 um those are on for uh second me I don't believe there were any questions about these the first time they were on uh if there are I'll be happy to talk about those

112otherwise I'd ask if those be approved on second reading the next and if you want to pull any of these out that's fine the next one is proposed for uh deletion because it is included in policy 7.17 it is related to non-school employment you will see in the next couple months sometimes School Board uh Association recommends that we consolidate like ideas and like topics together or similar or related and sometimes they propose that we separate them so for example the student code of conduct has in it that I'm going to be bringing later one of the last ones it has in it issues relating to criminal investigations issues relating to um search and seizures issues relating to U search uh like animals animals are part of s uh dog drug sniffing dogs are part of

113search and seizure all of those things uh we have all part of one p one policy and they're proposing that we separate them out so this is an example of the non-school employment where they've added it together with the pre-existing policy is what I'm saying we already have the information relating to non School employment in policy number 7700 the next is an administrative procedure which is not necessarily required to be approved but uh and it is in it's consistent with what we have been doing they have added or suggested the language be added that um seclusion and rest restraint will not be used on students with disabilities for behaviors that would not result in seclusion and restraint and restraint or Restraint of a non Disabled Student or based on assumptions of stereotypes about disabilities or

114students with disabilities well we don't we're not supposed to be doing that anyway so we've just put that in writing uh the other is a sort of a clarification of prone restraint uh prone restraint can be used in certain medical interventions medical interventions but and that is when you're face down so it's a it's carved out to say prone restraint is a form of physical restraint in which a person is held in a face down position on the floor but it does not include placement in a face down position as part of a medical in intervention I don't know what that could be but there are medical interventions that could require that um so that otherwise prone restraint is prohibited um authority of school Personnel the additions there are really rewarding and just characterization or

115differentiation between the principal and their Authority and the teacher and their Authority um in the beginning or the old language simply said it's the responsibility of the administrator to fully investigate without actually talking about the obligations and responsibilities of the teachers in the classroom as well even though that's part of their job description it's now part of our policy uh Student Records discipline records that simply was um minor Tech techical changes communic communic communicable diseases students those um changes are made primarily because of changes in how science views HIV and AIDS um those sorts of things for the most part in the beginning it was um there it was originally drafted the language originally was drafted in a way that HIV and or at a time when HIV and AIDS had no real um there

116wasn't as much control medically that that doctors had with it and so those changes are one to define communicable condition and a reportable disease or condition uh and also to realign the reporting requirements that used to be had to meet in secret and all that um in the past we've actually done those things so anyway then the last is employee dress and appearance and what I wanted to point out with these is um this is the rec the changes proposed or recommendations from the Schoolboard Association but we the stuff in yellow that I have there is what we had in our policy that I it's my advice to leave in the policy the language um the board affirms its expect expectation that all Personnel shall be professionally neat neatly and appropriately attired to perform their

117duties and responsibilities as as employees that's as far as we can go anyway we can't say you know if they're not doing their duties they have to wear a certain thing so the other thing is um leaving in the language in number one duties and responsibilities um proposal n number five it's my advice to leave that in whether the dress projects a positive image and instills confidence in the employee with parents in the community that makes it more of a local uh issue and standard number seven leaving in whether whether dress creates a positive role model for students and and again these are subjective but unfortunately dress codes are subjective and eight whether the dress violates violates or reinforces the requirements of the student dress code in policy 4.36 00 of the code of student

118conduct so I guess the point of that is to be consistent among those two and that's not any administrative procedure this is just your your your policy any questions about those proposed changes and then wanting to keep in what's in yellow on that last any questions on any any of the proposed policy changes presented by attorney Davis hearing none then I will entertain a motion for approval of those amendments to our Board of Education policy manual as presented by attorney date chairman I make the motion that we approve on second reading the first three items that are listed as new business 12 that we approve the deletion of the non School employment policy and that the final uh four five policies that have additions and changes non-substantive changes to them that they'll be approved as

119they've been presented to us okay Dr baret has made the motion uh is there a second there is a second any discuss on any of the relevant policies in that motion hearing none then all those in favor of approval of the policy amendments as presented signify by raising your hand and that is unanimous vote thank you Miss Davis U that brings us to the end of our approved agenda uh we will now go into a period of close session for attorney client privil and Personnel items um at the conclusion of that we will come back into Open Session thank you uh we will uh we need to have a motion to go out of Open Session and into Clos I'll make that motion second out of open into close thank you there's a motion a

120second all in favor of going from Open Session to close session signify by raising your hand that's unanimous thank you e e e we did I'm okay thank you I stand corrected uh so we are back in Open Session officially um we have action on as been presented Personnel recommendations uh on consent or close session one and two as presented in our uh close session discussion I will entertain a motion on those second motion and second on the Personnel reports any further discussion hearing none all in favor of the Personnel report signify by raiseed hand and that is everyone and uh that brings us to the end of our U Open Session um just one second I need to make a motion to reschedule our meeting for July for um the committee meeting uh specifically

121what committee or what the meeting that we have with um Leslie myself and um Tim he submitted more information and we need time to review it Tim and I have not had time to review it there's there was no new information it was what Ramona powers from North Carolina School boards Association gave us originally I just passed it on in electronic form I haven't had all that information there I looked through some of it and it was not the whole thing there was a motion made so before we can discuss it there has to be a second second to that motion hearing none then that motion uh will will dive for lack of a second and that meeting scheduled Dr Barnett for when like to say that was a date and time that Miss TIG

122asked for okay so Wednesday at 2m all those on the committee who are able to attend that meeting you any members of the public are welcome to attend I will entertain a motion to adjourn uh we have a motion and a second all in favor signify by raising your hand thank you and we will see you next month