001All right. Um pre-K and um over the summer program. Um you know, we local dollars for that and then trying to make up for it elsewhere. Um but anyway, uh they make they are making a $19,800 donation to the pre-K summer program, um which is very generous. And we're learning something that they are um actually $100, so Um it'll go directly to the pre-K program. So, for students um I'll um we'll get Amanda in here and then figure out where that would be, but you know, I think we brought to you all that we have about a $90,000 shortfall every year with pre-K. So, um so that students can be can enroll in the program um and pay for teachers in the summer, uh pays for um I don't know how many students that I
002remember exactly how many students that are enrolled each year with summer pre-K, but that's what we I think we choose to >> Hearing none, I'll entertain a motion to accept this donation. >> Make a motion we accept this donation. >> Do I have a second? >> I'll second it. >> Okay. Do you have any further discussion? >> No. >> Any other discussion or comment? >> No, it's um appreciate Laura. She's very interested in helping Ashe County schools in and in the city. She went out and got these people to help us find beta. I don't think they came by themselves. I think she encouraged this to happen, so I think we've got community that will be willing to put its back in the school. >> Very good. All those in favor, raise your hand. Motion
003carried. Next we've got the personnel. You've got it in your packet in your agenda layer. Anybody have any questions or comments for personnel? Hearing none, I'll entertain a motion to approve the personnel. >> I'll make the motion that we approve the personnel. >> Thank you, Ms. Jones. Do I have a second? >> Second. >> Thank you, Ms. Owens. Any other questions or comments? >> I know some of these are um resignation. At least one of them was an assistant. Is there any plans to fulfill that position for Mountain View? >> Yes. >> Okay. Cuz I think they're back down to zero. First. >> It's getting close. >> Okay. >> Any other questions? All those in favor, raise your hand. Motion carried. Next the moment everybody's been here for, the 4000. >> This is the last
004of the 4000s. I can't promise that you won't see 4000s again as they tend to get updated with changing laws and um but >> [clears throat] >> these are the ones that we have remaining. So, it's not too long um of a list uh this time but we do have a few to uh review. So, if we start with the policies with substantive changes the substantive changes starts with 4220. That particular policy um you can see essentially act uh accident insurance and catastrophic insurance which of course we have. >> Is that just not in the policy? Is that why they put that in there cuz I know we've had it before. >> This is most of the things we do and you'll notice that we follow to the federal laws and guidance and state laws
005and guidance. We're following the law. The policies have not been updated in 13, 15, 20 years depending on sometimes longer depending on the policy. So, this is just us catching up with the rules. >> Anybody have anything on that? >> Recommend it strongly recommended. >> And this one is >> the format. >> Yeah, essentially and it's adding the catastrophic insurance information back there. so. >> Um what other activities it says the superintendent may designate other activities such as school trips. What other activities would that money include? >> I don't I can't think of anything other than >> That's not already mentioned. There might be clubs um you know, that are during school day. Most of the things are not Most of it's sports and field trips. So, I mean kids can be walking on a
006sidewalk and hurt their ankle and this would help to cover that. >> I got it. All right. >> No problems. >> I think we're ready. That one's good. I think I'll pass that one by. >> Okay. >> So, and the all of these will be brought to um the the meeting at the end of the month, so June 3rd, yeah. So, the next one is 4230 and this is communicable diseases for students and again um lots of changes here, but um uh a lot of these have been in place um well, they updated a couple of times since COVID. Um and even since then with shots and things like that um but ours had not been updated since 2013. >> The one question I had written down here is um and I don't know that
007it needs to fit into this, but do we provide disposable gloves and san uh san wipes and ban band-aids to every classroom situation or >> We have them all over our schools. >> Okay. >> Uh from from the classrooms to the custodians to the nurses >> As cuz I've as an aide had kids get cut and bleed and you you know that kind of stuff. So. >> Do we still wait >> We're trying to I think you're that I bled tissue in the classroom. >> They are bloodborne pathogens is one of those mandatory trainings every year. >> That was the only thing that I saw. Everything seemed fine to me. >> Well, and then of course there are others that handle it differently like custodians handle handle things. Our nurses handle things that may not
008be um teachers the first responders so to speak, but >> [clears throat] >> And of course, you know, we report things to the health department. We're good partners with the health department. Do you have any questions on that? >> have anything else? >> I don't think I have anything to disagree with as long as everybody's educated in it. >> Yeah. As long as we >> three years. >> But this required most of it. >> I think we're good with that one. >> So the next one would be 4250/7312. And of course that one is on child abuse and reports and investigations. Again, this is another significant policy change. However, um we we have extensive training on uh mandated reporters um to all when everybody of course is a mandated reporter. All of us that work
009with schools, no matter who you are. But anyway, this is essentially saying that what's already in the already in the law as well as the training that's provided and updated every year. >> I was surprised we had to report it to the DCDE because I don't I know DHS, but the other one who still has to go there or do they report it? >> So we have to we have to we report it usually ours is directly to social services and law enforcement. >> In section 8, how do you manage the document given to all students? I'm assuming you just pass a sheet out, but there's a video produced that you're required to show to all 6th to 12th graders. Do they do a general assembly for that? >> So no, we did that in
010class by classroom last year. This was um I'm not real happy with the videos they show. I think that they're >> Are they going to show them again? >> yes. They're what? Personally, I think they're biased against educators, the videos. >> Mhm. >> Um it's very lopsided. >> Yeah, it what >> That's a fair statement. >> Um however, you know, we do show them. We are in compliance with the law. Teachers had to watch them and so did students. >> And did they come from state the videos or where do you get them from? >> They did. They came from um Uh what's the the law enforcement uh uh My brain's not working. It'll come to me, but they come from a state agency that's now over So, Department of Public Safety for Schools, okay.
011Who now is the agency over this rather than DPI. >> So, by law, we have to show their video, you can't come up with something Does anybody advocating to have sent yes? >> But it fell on deaf ears. >> I'm not surprised, but I mean, that was the more you >> That was all last year and beginning of this year. And we had um Anyway, but we showed them at the beginning of the school year is essentially. They have a certain window in which we have to show them to um uh students and teachers. >> I would like when the next go round it to show them to see it so that I can advocate more education >> Absolutely. >> when I meet our legislators. >> Absolutely. >> This kind of thing should be meant
012minus bias. >> It This one should be yes. It should It should be yes, we want to protect all children. You got an email from grade six. >> Um I think do we have the Do we have the link for those? >> Yes, Dr. Magan handed that out to the schools last year and getting the documentation, but it's within the first five days. >> Five days of school. >> Yes, we can update you. I mean, we can email you those right now. >> Well, that would That would like to see them. >> I can send them. I can get it to y'all. >> What did they do about sexual abuse for kids that are first through fifth? Man, some of the most atrocious things that happen in elementary grades. >> So, it's in curric- curriculum,
013but not in that way. It's mainly things like stranger danger and inappropriate touching, but that's sort like the health curriculum. Correct, Jamie? And we have counselors and even our nurses, but >> We will we are also looking to partner with our child advocacy center on a curriculum called Speak Up Be Safe, which is actually for first through sixth that talks about you know age appropriateness about strangers and appropriate touch and those kinds of >> How old is a 10th grader? >> 10th grader 16. 15 to 16. >> How old is a fifth grader? I'm sorry. >> Fifth grader what? >> 10. >> 9 10. 9 10. >> 10 to 11. Depending on the birthday. >> Yeah, 10 to 11. Let's calculate. >> Yeah, 10 to 11. >> And this is something I should know, but
014I don't. Is there Do we have a like insurance policy or anything like safeguarding our teachers like if something was to come up like that to protect our teachers of >> I don't think we have >> I didn't know if we had something I didn't know if by law if we were required or >> I have to ask what was covered in our insurance policies, but I don't think we have anything. >> It'd be nice if they had something to protect teachers kind of You know what I mean? >> And I don't know if it's still possible, but in my entire teaching career my husband and I would attach a million-dollar liability policy to our homeowners and it's really economical. Um >> And NCAA when we had NCAA provided that insurance during that phase. >>
015We can go through NCAA. >> Yeah, but you had to pay for it. It came out of your own pocket. >> Yeah, but it wasn't a whole lot of money. It was if you have if you if they have your home insured, they'll tack it on. At least they used to tack it on. >> Like an umbrella policy. >> It's like an umbrella policy. >> I was just thinking like I was supposed to know we could provide it. You know what I mean? I didn't know. >> But again, I can check into what's provided, but I don't think it's there. >> Okay. >> That was just for me. Sorry. >> you think they told us that was some kind of conflict of interest? I don't know. >> Maybe it's a conflict of interest because if
016you're someone accusing the teacher and then you're providing the insurance. >> The teacher to you. >> They would need to use their own. >> You're taking sides. It's almost like you're taking sides. >> That's one of the reasons my husband and I made sure we both had that coverage. >> Okay. >> Use it like you would. >> Does anybody have any changes or anything else on that one? >> No. >> So, the next one is 4260. This is student sex offenders. And um And uh this is They have guidance around it in students who >> Well, it can't be referring to student sex offenders, but they weren't allowed on campus and they won't have Are they home schooled? I mean, are they home or bed home bound or what? >> Typically, we provide home bound
017instruction in that case. So, that's usually the meeting us at the library or something else. Um but we you know, when you have a student who is a sex offender, um they don't make sure our duty is to protect all the children. >> Have you ever had one? >> Yeah, we've had sex offenders before. But by law, we have to provide their educational too. So it has to be home bound because they're not allowed around school. >> I think I was fine with this one. I just just I think Are we good? >> Yeah. >> All right. >> 470 >> So this one's on concussions and head head injury and this added things like the educational video for high school athletes which are they've been doing for quite a few years. It's some references at
018the bottom but essentially what it adds we've been doing for a long time. >> And again this is just for me so there's a student that gets hurt. Does that fall back on our policy insurance? >> Um So if we have an athlete or if we have somebody who's injured on I think their insurance kicks in first and then the athlete on top of that. >> have student accident insurance. >> student accident insurance on everybody. >> Okay, that's just >> When they view this crash course, is it online or is it during the parent meetings that are required for >> I think we have I think it is online but also it's parent meeting. They do it so everybody cuz that's why it's required to attend. >> I had a question on that is the
019same kind of thing. Do they make those available all the time like where I could go to the school's website and click on that and for under athletics. >> I'd have to check on that one. I don't think they have They might have Justin, do you know if they have it on the high school's website? I'm sure they I don't know if they do or not. >> Reason I'm asking, you know, you got some kids that might play ball and then if they were to get hurt and then show signs later, what if they went home with my kid who's their friend and then if I've not, you know, they're acting funny, I'm like, "Hmm." And then you had something to pull back up, you know. Um you can see signs and symptoms. That's why
020I was just More access makes it a little better. >> We can ask and see where those are those are stored, but I know that regardless of where they're stored, they're required for the parent and student to watch them. And they do that not just at the beginning of the year, they do it at beginning of every season. >> Well, uh how do we how do we know this is more perceivable? How do we know that the parents have viewed that video if they don't show up at the parent meeting? >> They keep a tab The school keeps a tally cuz we have to by law. >> And get it signed or something? >> Yeah, they have to sign it. >> change them. >> Yeah. >> I get them signed. >> Everybody good there? Okay.
021>> So, this next one is on the use of wireless communication devices and of course we did that last August. What's been updated since? And >> Is this clear? >> Is this being communicated to the students that they are not allowed to videotape without permission? >> Oh, it is and it's been in the student handbook for a long time. That's all right. There's been discipline surrounding that as well for a long time. Um Yeah, they're not supposed to do it have them out at all during the school day and that's hence what the Yondr pouches help to prevent um from happening. One of the many things is kind of distraction, but um and this has been how we've operated for a long time, but it put it in this policy. >> What about at school
022buses at all? >> So, yeah, they they shouldn't be um doing anything on school buses and they certainly don't need to be videoing other kids on school buses and that's been a rule for as long as I can remember, but that doesn't mean that kids always follow the rules. >> Someone wanted us to turn on the wireless at Mountain View the other night and we refused to do so. We needed anything. >> And so, of course, this wireless communication devices includes all kinds of wireless communication devices inside schools unless it's for um instruction, essentially. So, they can use our laptops for instruction, but they can't use them for anything else. Um the phones, of course, they're not allowed to use the phones unless they have a medical something. Um And then consequences, Amy brought up
023should we refer to the student say refer to the student handbook, but I believe the law says that we had to have the consequences outlined in it, so that's why we put it in there. And I don't know that there would ever be a time where we would make parents come pick up the phone on that first offense. They just need to pick it up. Or I can sit in the office until they come pick it up. And we had some parents who didn't pick it up right away, didn't we? >> Yeah. >> So. >> [clears throat] >> Yeah. >> Hopefully I have parents. >> Any questions on that one? >> I didn't hear my name. >> We We did that one so recently that it's, you know. Okay. So the next one um is
024on student fees. And so we There are questions on student fees such as AP fees uh that are added in here. Um The uh but if it states um It well, it does say to the extent funds are made available for this purpose, no registration or exam fees will be charged for advanced placement, international baccalaureate diploma, Cambridge advanced, whatever they are, all the different uh um education courses including AS level or um A level courses. >> Yeah, but I'm trying to find your video. >> Just biking. >> Sorry. >> [laughter] >> So um the only question I have um on this part here um you know, our community college, and I just want to put this out there. Our community college does not charge for the actual tuition, but fees are charged not to high
025school students, but to early college high school students. And that is the um That is by the community community college itself. And so the we can't always afford to pay those fees for every student in every circumstance. Um Anyway, >> How much is the fee? >> It It varies. So, um right now they're doing it by span of credit hours um for students, but if a student wants to take a class in like a one-off elective class that has high fees, um the student might have to pay those fees because it's not a part of their um pathway or or course that's directly related to them getting an AA or an AS. Doesn't mean they can't take it, but um >> But they're responsible. >> It's like it's kind of like an elective, I guess
026you would say. Um >> I would like us to look more closely at that 4600 P when we get to it because it seems to me there's some overlap between the school paying for some of the things that I saw listed on that. Um it was a more inclusive list of fees than I've ever had to be uh been aware of. >> He means procedures, right? >> Yeah, yeah, it's the procedures. It's the It's the 4600 procedures. >> So, things like AP um AP classes have been in the state budget for the last several years. We don't know if it will be in the budget moving forward. It's not a uh part of the continuation budget, so it's something that we have to look at, and that's been one that's been on the chopping block
027before. Um so, you put it in here, obviously that's an extenuating circumstance. We've paid for them when it's been in the budget to do that, but that doesn't necessarily mean that it always will be. Um we don't have IB or Cambridge um courses here, but we do have the um Associate of Science and Associate arts um courses through our community college and again there are fees that that do go along with it. My My child was in the early college and we had to pay fees. Um the tuition was free which is very helpful but just fees were not. So it's cheaper. >> It's cheaper >> It is still far cheaper. And there you know we have an ability to for waiver process for on our end but then it comes out of local dollars
028and it's not a waiver process through the community college. >> Are parents aware of this before they >> Yes. They they are made they are made aware of it beforehand. >> And we used to pay for all of these classes. My kids had to pay for all of them. >> Yeah. And actually one of the one of the things that I've added haven't heard back from the community college but I added it to the MOU so that that would be a part of their responsibilities to not just ours to make them aware of any fees and so on. So. >> How much of that thing are covering supplies that they're having to use through that course since it's kind of an an elective not necessarily >> And we're not quite sure from a book standpoint
029that's where that that's where it becomes very become very costly. They're they are implementing something at the community college called video you that we didn't have any um say over and it's supposedly how they are um going to operate moving forward and I'm not sure what impact that is going to have on community college students specifically. So. >> That's state wide I think. For the college system. >> Is it? >> I think so. I think so. >> So does that affect high school and early college? >> So the high school do they they don't pay fees they don't pay any books or for the the college, just for all CCP students. It's just early college students that they will not do that for. >> I'm just curious and you tell me you don't have to
030answer this. But I was just curious student fees, was there a lot of Yonder pouches fees that had to be paid like with with Yonder pouches being broken or something like that? >> loss >> Yeah. Yeah, there's a there was quite a few that um students broke or lost, but >> But that's paid on the line, right? I was just curious to see >> And they're $35 is the what we charged. And that's um the collection of those all fees are collected at the school. >> Got you. >> Any questions on the policy? 4600? Everybody good with that? >> And this actually gives a date um that they have to be put on the website too, which is new. >> Have we done any fees before? I mean have >> Yes, we fees have been
031presented. >> Yes. Yes, we we've brought fees before, but as far as updates it's been a couple of years since we've updated fees. >> Those are all pretty standard. I mean if if they don't if they're not changed, then they don't get brought. >> 4700 student records >> And so, um >> My question on this one was, do we have the ability to turn all of these records into some kind of electronic record? I know teachers are still doing um cumulative records in addition to our all of our electronic stuff, which it seems like that electronic besides you do them and we'll just keep them there. >> So, I think there's some rules on that. Some of them have to be printed. Um I know Cherry's on vacation, but I think um there are several
032that well, and Joe Joe needs to do >> She's in an IEP >> Of course. Um anyway, I think there's some that actually have to be kept in paper form, paper copy. And uh Amy um from the records and retention of things. There are a lot of things that still have to be kept in paper form, correct? And so, we've talked about actually scanning and putting records on like, I don't know. It's not microfiche, but used to be microfiche. Sure. >> It's a cloud version now, but um some of them still have to be maintained in paper form. So, it varies. >> Would we have to pay pay for the space on the cloud? >> Oh, it's very expensive. And we do that's part of the technology budget every year to keep stuff. Um Anyway,
033we have to keep a lot of things. >> So, that's all the accountability results for all electronic. >> Electronic. >> The teachers don't have to follow the individual student records. That's all pulled into IC. You will not parents, students. >> Okay, and they those would be protected under the same privacy things that we're looking at for paper copies. >> Oh, they're protected just as the other demographic information and such in our state. It's nothing we do. It's It's It's an exchange between DPI. >> I just keep thinking back to power school and how much stuff is floating out there from that breach. >> Oh, it's not just power school. >> Well, I know. That's the example that I remember. >> Unfortunately, um uh >> [clears throat] >> because we retain a lot of information on
034a lot of people, um we're vulnerable. And that's why um it's so important that the state helps us to protect our kids and their information and our adults and their information and keep provide um those things that nobody else even hears about except for Amy and myself and Amanda, probably, um and the texts uh for the not just the firewalls, but the stuff behind the scenes to protect the information. So, it's a lot. And there's school districts almost every day that have something that happens. That's why we invest in things like the KnowBe4 and others so that we can help protect that information. >> The last sentence in section D that's red, it's got the cross out. It seems to me there needs to be an is in there at toward the end of the
035sentence. It says for whom a valid NC HCP authorization card on file. I think it should say is on file. >> Maybe that's why there's squeaky line. Maybe maybe it is. Baby. Check babies. There you go. You're exactly right. The next one is also on confidentiality of personal identifying information. Um and uh this particular um one adds um Betty, can I put you on the spot? >> Sure. Okay. >> So, with IEPs, how much of that has to be kept as a paper copy? Just about all of it? >> All of it. >> Okay. Just what I thought. So, just want to make sure. I don't want to tell them something and have to retract it that I thought it was just about all of it. Um so, this adds um to the end of
036it uh as far as a information that somebody has received from a security breach or whatever. Um these things we actually have put in data things for and Sylvia, any question. These would These would things um there's a data agreement >> data sharing agreement >> data share thank you. A data sharing agreement and if it's breached, these are some of the things that um it says needs to go out as a part of it and I haven't seen one that doesn't include the consumer protection agency or other things on there um but this adds that language to it. Most of the most of the ones where there's a breach, it's from something that other agencies are you know are requiring us to use or going to have. Usually we're not out on a limb for
037that one. >> But these are required to according the list. >> What's that? >> They're required. These are required. >> Yeah, exactly. Exactly. So >> How many um MOUs do we have with folks that are asking us to share student information? I know we we talked about one a couple of months ago but Jamie had one that we did an MOU for sharing the agreement something with Appalachia I believe where they're going to use our data. >> I was going to say Appalachia is the most common one because and >> It's de-identified too. It's never >> it's never the stats students information. >> Not the name and then you know it would it would be a a number and it's not even our student number. It's just their way of statistically getting the information. >>
038That's what I thought. But I didn't think about that. >> I have a question connected to just this whole process. Does the somebody other than us create these summary sheets for us? Because I've had to flip back and forth [clears throat] because the way they're posted in here that we go through them doesn't match the way they are here. So, when I was trying to read these, I was constantly flipping back and forth to try to find some of this stuff. >> So, the school boards association does that and then they put them in the ones that have the big changes, the ones that have smaller changes, local policies because those are ones that they've pulled off of hours that they don't have and then [clears throat] uh new to us. >> So, we have
039no way of fixing that. Really, so >> It's not a huge deal, but it is time consuming. >> All right. >> [clears throat] >> For this one, I just went straight down to through this particular folder since I'm in here. >> Mhm. >> Um for this meeting that makes sense. >> It does. >> 4720 >> And this particular one is uh the regulation for it, but those are all things that are um much law in the law. >> Any big problems with this one? >> My public records, yeah. 4720 is next and this is surveys of students and of course this particular policy was updated just a couple of years ago with the parents bill of rights. Um it added under um under C, so this is the protected topic survey. So, under parent consent,
040parents will be provided notice of the opportunity to opt out of any protected topic surveys given as a part of the CDC's um and prevent control and prevention to youth risk behavior survey or national tobacco survey. So, we have to give them notice that they can opt out of that particular um survey and I read down through the update chart for 4720 which is This is record this is recommended and it reflects a new statutory exception for students out. And we We give them anytime we give a student survey it's either deemed opt-in or opt-out so they have noticed that they can actually read the survey in advance but this also applies to the youth risk youth risk behavior survey. Now we can't give them a copy of that. We give them a copy of
041that particular one in advance. >> It cannot be transmitted electronically because it's CDC. I mean even though it's not a you know tailors it but there's hard copies available that can be viewed usually at each school and office here but it's not recommended to transmit those electronically for viewing the survey. You know >> Well but they're not on a they're not in a form that we could transmit electronically. >> They come from the CDC. >> The parents have to initiate that I need to see this survey before I let my kid do this. >> Yes with the YRBS yes. >> Right. And we put yeah and we put the information out it's what two weeks in advance 10 full school days in advance of course survey anyway. >> And we do have parents that will
042call and I'll talk with them or read them the questions, you know. >> But none of them are identifying their child. >> No. >> I mean, they are completely anonymous database. >> You have the questions there? >> No, but I would like to back Well, this is policy here 4600. We passed 4600 already, right? >> Well, we got more than >> And flipping back and forth, I noticed a note I have on this just 4600 policy. Okay? >> Mhm. >> Sorry about the over- overlooking it. >> That's okay. >> But that last sentence in the second paragraph um is awkward. Solicitations approved by the board is published on the school system's website by October 15th to the superintendent of each school year, and if the schedule is I don't think the to the superintendent of
043is um should be there. I think they changed the sentence and it doesn't make sense. >> Okay, we got that. >> with the superintendent. >> Superintendent Sean, sure the schedule fees, charges, or solicitations approved by the board is published on the school system's website by October >> Yeah, you're right. >> College school >> This needs This That part that I have highlighted, do you see it? That part needs deleted, right? >> Sorry, I missed that. >> No, you're good. No, you're right. After clicking all those things, that one was obviously missed. >> Why would we revise the schedule? The schedule is up to the board. Oops. It falls on a Saturday. >> In case a situation occurs in the middle of the school year where fees have to be changed, then you have to give
044notification. >> But now at the high school, do they pay fees each semester? >> So, they do, but the notice um I mean you the approval and the notice goes out at the very beginning of the year handbook. >> They might not know they're taking that class at that point in time. >> Do you want minor changes made? >> So, let's go to the minor updates. So, that's 4210 and 4400. So, 4210 um were essentially cross reference cross references that needed update. And of course, that they will always um do any type of spacing and that kind of thing before they're published. >> Am I good to go? >> Yeah. And then >> 4400 So, this one is of course on attendance um And again, these are references at the friend TSS. It's now a
045different live binder section. Um But Uh but this also applies not just to active duty, but inactive member of the military um as far as the uh excused absences concern for that purpose. Is that added that language? And the rest of the like I said there reference legal references. >> [clears throat] >> Any questions on this? So, the next one um we can go to you want to do the local policies or new policy? >> Let's go to the local. That's next on the list. >> All right. So, the local policy starts with 4400 A. So, this is the attendance and um this was last done in 2024. Um it was just this is essentially the procedures of um attendance. >> And those procedures are still followed in the last two school years, I'm assuming.
046Okay. >> Um yeah, the uh athletic policy um I know that they were getting ready. Dustin, have you seen the new changes if there any changes to athletics whether it's 85% or more of the school day? We can confirm >> It's It's uh 85% but it's only unexcused. Only unexcused absences count. So, if they're excused they do not count in the 85%. >> Well, that was the question I had. My the uh uh >> For athletics. It's all for middle school is this 18 days of unexcused and or excused absences. Why are we not accepting the excused absences? I can think of some long-term illnesses that might be excused, but here it says that that um we are going to subject to retention. Now, if you just that unexcused part makes a lot to me,
047but the excused part, I know a little fellow that has a lot of health issues. He has a lot of doctor's appointments. He has a lot of stuff going on. And so, but those would be excused, but it says unexcused or excused. So, >> Well, I think part of that um back when we were doing uh this particular um thing, it goes along with the general statute. Um Earl, can I get you >> I looked that up, but it didn't say. I don't >> But that's my understanding, is I'm right. And um when you're looking at a child's ready to be it's still up to the principal to reclassify all that. That regardless of it's excused or unexcused, it's missed instruction. So, sometimes children may not academically come along as far as we just need
048to it's a case-by-case. >> And under the in the policy we just went over, the section H has special circumstances allowing um exceptions. So, >> But >> And there's always going to be an exception. >> Right, we But that that reads funny. Will be subject to retention. It makes it sound like if you miss those days, you're going to be retained. And that might be the best policy sometimes, but it's not going to be the policy every time. >> So, I I I think when they're subject to that mean I I don't I didn't read it as if they would be retained. >> I don't like that wording there. >> Will be subject to retention means it's a possibility. >> exactly. >> saying it will be. >> It is. >> But understand that, but it
049does not I don't think that's We want people who other people who read these to understand that, so >> So, I think that's the direct language from the statute. It says children are required to attend, and I'm looking at it. >> And it's in another place, too. It's in the elementary place, too. >> Yeah. >> But in each case, it's listing the statute and pulling the language directly from the statute. >> from the statute. That's exactly I just put it in. >> I wouldn't recommend >> hard enough to read in. >> Yeah. >> Okay, well, it's worded differently in the pre-K through six than it is the middle school seven through eight. So, should we be consistent here? I like maybe retain more than seven by subject to retain retention. But it's different thing. >>
050Yeah, it's the same. >> I would say maybe same policies. >> What did you say? >> Maybe retain. That's what I had. >> Maybe. Or two subsences maybe retained. It's shorter. >> It says It says and or. >> I have it as maybe retained. I just changed it. I don't think there's Yeah. Maybe retained. I don't know. Is that better? >> That's more understandable by more people. >> It works. >> And it's consistent. >> [clears throat] >> Just for me, I wish you would change less in each one of those last sentences to fewer. Less is incorrect. You're mentioning count of six or fewer absences. Six or fewer absences. Or a fewer absences on educational opportunities. I'm sticking with that. >> At fewer. >> It's just the anything you can feel. Not Julian. >> Yeah.
051>> Six or fewer out bounds is going to be fewer. >> That's correct. >> Six or fewer is correct. >> Six or fewer. >> A lot of you makes me think that fewer is fewer. >> All right, they're all changed. All three are changed. >> People >> and on the page It's more clear. >> extended >> [laughter] >> There's a lot of things I can't stand on the >> [laughter] >> speaking when they do. >> We know it went through. >> 4411 is the next one. So this just changes Ash County Board of Education and the board. It's just how it's And I decided that the And that was it. That's good. >> That's good. >> So >> Is that attendance thing changing? >> So we just heard um this one of course this is
052local policy and participation student activities. Um the attendance and I sent it to Jamie and Earl. Have you confirmed that it's going to July 1st how we count attendance um is supposedly changing. Have you guys looked at that? >> Next section is I think that's what we do starting time. minutes now Yes, they can. >> I would like to read it. >> So, um We need to change this, guys, um to um follow the same policy that we do for athletics. Um because this was from 2002. And this has changed probably at least 10 times since then. Probably more than that since then. So, um >> You Do you need to rewrite >> Actually, this I just think instead of I think we need just to delete this, really. It's not needed. We address athletics
053in other things, and most of the um Unless somebody tells me I'm wrong. Is there a need for this, Justin? >> Isn't athletics addressed in 4400? >> It is. And this is a local policy. This is not something the state has. This is ours. >> It's just repeating what's in 4400. >> Does it make sense to delete 4411? >> I noticed that it does make sense. >> So, the next one is application and waiver of student fees and charges. Um >> The next two are, if I remember correctly, we have >> Yes. >> So, I would prefer to do a Google form like we do other things versus having this on there. I mean um Jamie, are you opposed to that or waiver of fees have um I mean most of the time they're >>
054Those go through principals. They don't come through me at all, so >> They'll have to do >> Yeah, I mean those are handled at the school level. And it usually goes through the counselor or the school if the child needs some sort of and then goes to the principal after that. >> Right. >> Or fees, I don't know if this is even needed. >> Would parents yeah, have any reason to use that Google Doc thing for them because some of them will not be able to do that. Well, most of them are not going to print this off either. You know what I mean? >> Oh, that >> They usually yeah, I would too. They usually just go to the school and make a call and so And I I think they're going to be
055less likely to write down their income and stuff. They're going to come talk about their circumstances. >> Do we have to keep a record where we can issue those waivers? We do, right? In other words, there have to be some record that they come and requested this fee. >> Uh at the school level, yes. >> Okay. >> I mean we wouldn't get those. >> Okay. They have to fill out this information if they're applying for a free and reduced lunches, but we no longer send those home because everybody gets lunch, right? >> Well, well, but we actually do have um forms that people uh fill fill out if they have one of those conditions. Um so if they have if they're homeless, if they foster care >> Um like they're in the foster care system.
056>> If they get government other government assistance. There's a whole list of things, but we don't get that on each child. So, it goes directly into a system that's verified, and that goes through child nutrition. In fact, um and then it'll go to federal for um like all the title one and that kind of thing. So, there'll be people that are already pre-certified. Um but we don't get that. >> Is there any way eventually at some point all that paperwork that we got every year before school get to stay in the system and we don't have to change it unless something changes? >> Amy >> That would be a blessing. >> Well, same thing's happening at the >> It is. We're doing >> to where we don't have to update it every time unless you
057have a change in >> I'll tell you the good news. >> Tell her the news. >> So, we've got we're going to go to online form system. >> Yay! >> So, everything should be there. >> Yes. >> And then you'll be able to verify and hopefully parents will be patient. >> And hopefully parents will be patient and it's cuz it's our first run at it. But everything should be there. You just change what's not correct. >> Excellent. Excellent. It's the little things. >> Oh, yeah. >> Those things are good. >> And if you have more than one kid, two or three kids and filling that out >> taking them over to the office to fill out the time. >> You can find it out. >> For real. >> But I think the 4600A is by
058doesn't really match what what has been done or what we've been doing, I guess you could say. >> Um >> So, we delete >> I would like to delete that one. >> You can >> 4600F is It's same thing. It's a I think a better form than the first one, but it's the same good as the thing. >> And Yeah, I mean Facebook um We don't need 46 B. We don't need 46 at all. >> Yeah, and then we've got like So, for example, if a if a parent needs to um has a technology fee and they need to be on a payment system or whatever because like We already do a payment system and we also have a voucher system, so there's a way to pay for those who can't afford it. But it's
059not the one that's right here. at all. It's been updated long since this one. 4600 F >> Maybe you got rid of one. >> You're already doing something different. >> I think it's been And then 4600 P um this uh This is the one I had some question about. Is this currently the one that's used or is this an old one? This is very old. >> I figured it had to be. >> $2.80 >> I've never collected fees in the whole time I've taught in North Carolina for anything like this or had to pay it. And so things like computerized uh like this was probably 2002. >> I looked for a date, but I didn't see one. >> Well, I I don't even know what date. >> There's not >> And things like teen living,
060I don't think we We don't have keyboarding anymore. That was a $20 fee back in 2002. Well, and and and and and This might have been before then. I'm assuming 2002. Well, and then you look at science and library and uh those are required courses and your CTE classes are now a required pathway and it says in one of the policies that we can't do these for the required classes. So >> There are there are some issues >> So anyway, if we don't have that policy it's addressed in that other one where the board will be presented by the principal of the schedule correct. So that will keep us current on every year of what the fees are. >> Yeah. >> Okay, so it could be >> Can we take off 4600 people? >> Yeah,
061yeah. >> And then that will allow and the way things are going up we probably have to increase them sometime later. >> So the last one is the 4800 and so this is the random student random testing program meeting drug testing program. So we talked about it in reference to a different policy. Um >> But do we need both policies? >> Well, this is local. Um I'll fix something up there. This is not something that um uh the school board association had as a um as a policy. This is a local policy that was designed for us years ago. >> Do we still have a substance abuse prevention committee? >> Um we have a uh pretty much a chat committee handles >> It's covered in the standards but we do not have a specific program
062that is being, um, consistently done. I mean, the it's addressed in the standards, but we do not have a program at this time. We're still working on it this year. >> Well, the substance the substance abuse one, the LEAD program, the sheriff's office is supposed to bring that information at the end of the month, uh, to uh, to you all before the month to me, um, so that they it's it's to replace what used to be DARE, um, program. Um, but anyway, that that's only in, um, the elementary schools, uh, program. The rest, of course, are all in, as far as the substance abuse prevention, it's in the health classes, um, and in the standards throughout K-12, um, or K-10, anyway. >> And we are actively through SHARP doing some very good work, preventative, where
063we bring in Western Youth Network, the health department, the health, but it's not like a the LEAD program would be. >> So, are you saying that we really don't need this whole this whole policy here? Because if we've got new things different things being done. >> It's got consequences and and >> I put a note in here that that second consequence is repeating the first consequence. >> Yeah. >> Essentially not different, so why even have it there? >> Well, and and, you know, when we have a, uh, um, when we implement the random drug testing, it's not meant to be necessarily a punishment for the kids, because we want kids to get help. Um, so, I mean, that first offense, obviously, they can't participate in their, uh, they'll be able to drive, um, but they
064do need to be able to, uh, get help for whatever it is that they have in their system. >> Are parents allowed to um opt their student out of this? Cuz you have in opt-in and opt-out in other circumstances. >> If they're drivers or doing an athletic or student athlete >> They they can't opt out. They have to do it. >> They have to be eligible Yeah, yes, that's just part of the participation. They have to >> That was in the last group of policies. >> Yes, it was. So So we do we even need this policy? >> I would say no. Um >> I would double-check before you take it out to make sure that the consequence of of any offense or refusal is included in the other cuz that would be important to
065have a consequence, I think. >> She's saying that we should consult with Fred about this one but policies. >> Well, it's a local policy and and as far as the um uh This policy has been around for years and it's Anyway, I can I can ask if the other student drug testing policy that we looked at at the last group of um policies covers this. So I just don't know that it's necessary to define into these things. >> Don't worry about it. >> Yeah, so we we would need to know that before we approve this bunch of policies because this one's very awkward. >> Well, this one Well, this one she's not saying to change any of it. It [clears throat] would be to remove it. If this is not a student participation policy >>
066She's saying take it or leave it. >> Yeah, she's saying take it or leave it. >> If we want it, that's lovely. If we don't it's >> That's not something that they are going to advise on a local policy. >> Well, the only reason I would see to keep a local policy at all is if the the school board's policy doesn't include a consequence statement so the parents understand what happens. Their child if they just >> Well, and does that need to be in policy or does can that be in the student handbook? >> I would You could you put it in both places? >> I think we should have it in policy if we're going to enforce it. >> Yes. >> David, do you want to put them on there? >> We'll put the
067drugs and alcohol. >> Um belongs to the >> A lot of parents are in denial of anything. People won't get tested. >> So, let me let me bring this back to you as if you want the consequence in somewhere, maybe it's not this policy, maybe it's the other one so we don't have to have things hanging out. >> I can't remember which one it is. I'm trying to go back to >> have to add it. Or maybe it's a regulation under that policy versus another policy. >> We need to leave it in. >> I mean, we've talked about it. >> Okay. All right, so the next one would be in the new policies and there there are just two of those. Um the first one is um North Carolina Address Confidentiality Program. And so this
068one is optional, but it is recommended. Um And essentially um >> [clears throat] >> I think this is it is necessary. I've had a student in the past who was dealing with this kind of circumstance where they were in hiding. >> And we have we have people who choose not to have be in the any type of address system or what do you call that? This means that where where you have your address and your name. >> Directory. Directory. >> Thank you. >> [laughter] >> It's not going to come to me for anything. >> My brain does the same thing a lot of times. >> Well, shouldn't shouldn't all your stuff be confidential anyway? I mean, I would I wouldn't think we'd be handing out phone numbers or addresses to peoples. So, is that not
069covered under confidentiality? >> This would go a step further even like even teachers could not Do you see what I'm saying? Like let's say it was like information that even other than like the most necessary people at the office level could have. It wouldn't be something that anybody else could log into Infinite Campus and say. I think that's what it's saying. It's like a digital >> have access to a phone number or some way >> Right, for safety things, but in general it would not be included in like just a list of phone numbers or else. >> I had a student whose mother fled with the kids with the clothes on their backs because of incest and there was a court case and the dad was trying to find the kids and and I had
070no access to their contact information. I just had to report it and that that I need this to go to them and then it would be mailed to an alternate box where they could pick it up without the father being aware that that's what was up. And the the wording in here I think is necessary. >> And This [clears throat] would be is this applies to related everybody, but as far as the there are people in here who do not have their are not associated with their identities. We've had students before that have been in this situation. So >> Do you want to vote on this? >> Uh-huh. >> Yeah, it's a good one. >> Yeah, everybody good? >> Yeah. Yeah. >> No. >> And so the last one under this are video and audio
071recordings by employees. Um, this is optional but recommended and they it was recently added to the um, school boards association manual and um, it covers uh, the same issues that the updated policy 4318 addresses and so um, I think this is one we really need to um, uh, to look at. You know, from a security camera standpoint, we mainly have them as a general uh, policy in public spaces. You know, from your hallways to gymnasiums to outside of the uh, schools, um, you know, public spaces, bigger spaces. Um, the uh, entrances and exits, things like that. Um, >> Do they capture audio? >> audio. What's that? >> Does it capture audio? >> Some of them do and some of them do not. >> They not I mean, shouldn't they all >> shouldn't. >> Is this
072This is where we need both and we need it in both places and we cross reference so that when you're at 43 4318, you know there's 47235. Vice versa. >> Um no, this one was not one that was cross-referenced because this one is um essentially under employees versus students. So, the other one was dealing primarily with students, but because you just looked at the student audio, it's very similar. So, while you're on that same, I guess, track of thinking >> Okay. >> uh they included it here because we do not have this one yet. Um and if you wanted to sit on this a little bit, you could. Um You know, to really consider that in a separate um you know, if we want to look at it in a different meeting, but things like
073uh you know, we record IEP meetings. Um >> Well, I think >> I think that um I think that students need to know it, teachers need to know it, and if the teachers don't have it in their section where they're just looking at the policies they need to know, um then um that could be a problem and the same could be a problem if parents are looking for what are the student requirements and we just have this and the teacher, then they wouldn't look at so. >> Well, this would be a new policy and this would be something we would have to update people on. >> Yeah, you're not allowed to record uh uh a recording of another individual on school property. >> Basically, I think that's what I think we need both. >> Excuse
074me. >> I think we need both in the policy and the old and the >> The the two are different. >> National laws are going to have >> They have to have >> permission from parents to record. You have to have permission from every student in your class that might be in often be recording. Special permission. >> And if you don't get it, you got to edit that section. >> Okay, I was making sure that was covered. >> Do we have any and you may have answered this before, but I was reading something else. Do you Do we have any audio security cameras? >> We have some that have audio. >> Well, this sentence about security cameras that capture video but not audio may be installed. It That to me says that we can't have
075the audio. >> Well, this is the recommended policy. It's not saying it may be installed. May be installed. So, this is This well, that's This is a new This is not something we've ever had a policy on. This is a brand new um a brand new to everybody policy. >> So, where do we have cameras that have video and audio at? >> Most of our most of our >> Security cameras do have that capability, but it definitely does >> But is it a state thing or is this I mean, we can't have but not audio in this policy if we're not doing it already. If all of our cameras have audio, then we need to take out but not audio. >> Correct. >> That whole sentence needs to change that and what is the law
076on that? Do we know? >> So, the I'm going to look up the actual >> Do folks know that they're actually being >> If you're in a public Most of our areas are public. >> They're all >> So, you're They're like it's a public area then. >> If you're in a hallway, that's a public area. >> I went through that and apparently the state says >> Yeah, and there's signs up at the schools that you're you're being recorded. >> Okay, but I'm looking at policy. If we're using the audio, then it needs to say so. >> And this is just saying they may be installed without the audio. And but it also allows for with the audio in the next section. So this way either way we go in the future, we're covered. But if
077we take it out now and then decide to go without audio, then we have to add back. >> We already got them in the schools. >> We already have audio. >> I don't see us going back. >> I don't either, but >> But you may have You've got cameras now that don't have audio, so >> Yeah. >> you're still covered either way. >> But you do need some to do have it. >> I was going to say Yeah. >> I don't think none of your new ones are not going to have them. >> But it should have audio. >> Well, we just change that sentence to say security cameras may capture video and or audio on school property help maintain a safe learning and working environment. Maybe you know, we just changed it. That's all
078for it anyway. Uh Security cameras >> [clears throat] >> Security cameras they capture video and or >> or audio. >> Or maybe it could just say all security cameras may be installed on the school system property. >> Let me ask a question. >> Yeah. >> I think we need to make sure that people know they're being recorded auditorially as well as video. >> Well, the it's We do have signs up on our schools to say they're being recorded. >> That's great, but we need it, you know, policy probably if we're going to do that to protect everybody from that. Cuz that's not what is written here, so we just need to change it to reflect what we're doing to make it consistent. And if we leave it open, we can do either one. If we
079word it correctly, we can do either one. Correct? >> says either one. >> It says may be. >> May be installed. >> That capture video but not audio may be installed. >> Right. >> But you have one that does video and audio is still on there. >> It's all down there. Well, look at the first paragraph. The board authorizes employees to make video and audio recordings of students. >> Yeah. >> So, it's already up there. It's the first thing we mentioned. >> I think it just covers old cameras that don't have audio. >> Right. >> It's redundant. >> So, you don't have to go and spend tens of thousands of dollars to upgrade all these cameras that are on your older buildings. >> It's just weird the way they put that. >> It's the first
080sentence takes care of it, doesn't it? >> Yeah. >> Then why is that Then why is that one even there? >> Because some schools are going to have non-audio >> get 5-minute billable hours. It's all billable hours. >> A state board policy, new state board policy, Diane, and there's a probably schools across the state that have video only with no audio, and they have it included in there for those schools. So, they're not forced to go out and buy new cameras. >> But this is our This is our policy. Oh, whatever y'all want to do, but it just doesn't It seems very awkward that we have it that way in that sense that way. It's weird. >> I mean, up here they say they make video and or audio. Down here, it changes it. >>
081Well, this one just says that it uh um if it captures video, it doesn't have to capture audio. >> I don't have a problem as it is. >> Yeah, I can I can clarify to see if if we need to add more language to it, uh another paragraph for both. >> [laughter] >> Less language. It's repeating itself. >> Also applies to all video and audio recordings by employees in school buildings and sponsored activities. I think we're good. >> Yeah. >> You can take it where you want to take it from me. I don't know. I wasn't no English teacher. >> That's the same. >> Well, I'm just, you know, it's not a point that I'm going to go on a hill for, but it's just um it's just awkward the way they have put that
082in there when they just said video and or audio and then down here, oh, we can do video but not audio. Uh maybe it's not. >> drop the sentence like that written in the first sentence if you can? >> Exactly. Can you just check with Fred? >> and video and or >> and or audio >> I'll talk to see if there need if it's necessary to change that language so that it I want to make sure it's inclusive, not exclusive, which is what you're >> Yeah, and or, you know. >> So, you got some updates? You look at those. We got to do that. >> So, um we have up-to-date policies. So, those are already >> Those are done. >> already done. We don't have anything to do with that. >> done? >> Yeah. That's
083exciting. So, at this point in time, 4411, 4600A, F, and P will be deleted. 4800, we're going to look at um uh removing that policy as well but placing the consequences in the other policy. I just have to figure out which one that was cuz I can't remember. And then um I will talk to someone about 7325 to see if there's any uh any language that needs to be different in there to make sure we cover both. And other than that the others the changes are already >> So this finishes 4000. So we'll start >> next. >> Correct and that'll be in August. >> If not >> So we're going to >> I would need to lie off. >> We appreciate that. >> All right, I just want to say wow you guys have made
084it through this and this was really the a really big section. >> Mhm. >> So this is um this was a lot to make make it through and you guys have succeeded well. >> We can buy a dinner next time since we did well. >> Well I I figured we get out early so we don't have to come back. You guys can go >> Yes thank you. >> So I could call her and go home. >> And if I could see you a minute about another issue with my computer I'd appreciate it. >> Well we have to Can I make a motion that we adjourn? >> That's good. >> Yes. >> All right, so I have a motion to adjourn from Ms. Calhoun. Do I have a second? >> I second. >> Thank you Ms.
085Ward. Question, comments, discussion? Do you have something? >> I thought so too. >> Okay. I thought somebody said so. Okay. All in favor raise your hand. Hey, we're adjourned till tomorrow.