001We'll go ahead and call this meeting to order. We'll start first with roll call. On my left, Ms. Janet Ward. Present. Ms. Teresa Calhoun. Present. >> Ms. Polly Jones. Ms. Diane Eldreth. Present. Josh Wooten present as well. Next we've got on the agenda is the approval of the agenda. Does anybody have any changes or anything need to be made to that? Hearing none, I'll entertain a motion to approve the agenda. I make a motion we approve the agenda. All right, I've got one. I'll second. >> All right. That takes care of both. Any other questions, comment? All in favor, raise your hand. Motion carried. Next we've got the pledge of allegiance. So, let's all stand together. Pledge allegiance to the flag of the United States of America and to the republic for which it stands,
002one nation under God, indivisible, with liberty and justice for all. Only one item for action for the board, and that is the personnel. You've got that in your agenda there. Anybody have any questions or anything for that? That's good to see some of those substitute teachers coming in at the end of the year. Do I have a motion to approve the personnel? I move we approve the personnel. All right, thank you, Ms. Ward. Do I have a second? Second. Thank you, Ms. Calhoun. Any other questions, comments? All those in favor, raise your hand. Motion carries. Now, we'll jump right into the meat and taters, as they say. The 4000 series, Dr. Cox. >> is the second of the three 4000 series. This is part B. Trying to keep it in more manageable chunks. Um So,
003there are quite a few, and these are mainly student behavior policies. So, the uh if we go in order of the updates, or would you rather go in order by what's in our folder? It's up to you. Let's do the folder. Do the folder. Okay, makes it easier. Okay, that that works. I want to make sure that we're consistent there. So, let's start uh with that being said, with the substantive revisions. Did that work for you, or would prefer to do the the others first? Substantive are the ones that are quite a few changes. I I'd like we just follow the 43, follow the numbers, and go straight through them. >> So, 4300 is the first in the substantive. So, these are the student behavioral policies. And in that particular um Most of these are
004strongly recommended or recommended uh changes. And then of course, the student code of conduct would uh will be reviewed and aligned directly um with any changes that are in these policies speaking. So, 4300 um the first one just adds um uh the people that will be consulted when um uh policies are revised or new or created. And so, what will happen as every year, this gets posted on our website and the student code of code of conduct. Um it is um Well, it will it will be if approved, it will be enacted on June 1st. And so, at that point in time, um we'll probably just have um families uh notified that, you know, student behavior policies have been updated. Um if there's anything that is um dramatic, which I don't think based on these
005policies will be, um you know, then we would specifically inform of that. But if not, it would be um for the start of the school year. All families uh receive notification. They sign off on it uh that they have um received it and have access to it. Anybody who cannot access it online can have a printed copy, but that's we get very few requests for a printed copy. So, the first one is just language. Just as you we talk with. So, where where do they find these plans? On the school website or on the On the school both. So, the student code of conduct is on the county website. It's on the school websites as well. And then of course the policies are there too, but the code of conduct references them and but they're
006on both. School websites and the um district website. And it's usually under students. And the only question I had about that one is down in part B, Janet, I've learned to identify where we're looking. On part B, it says and I marked through it when I was reading it. Uh but it said another adult caregiver caregiver adult It didn't make sense. So, um Okay, hold on. Let me get And there was another place not withstanding the foregoing which I did not understand in the follow I was about to get to the adult caregiver caregiver part. Yeah, the adult caregiver part is the last sentence there. Okay, so it says notwithstanding the foregoing students will not be disciplined for constitutionally protected behavior. Student official school officials are encouraged to consult with their senior administrators before regulating
007student expression that may be protected by the first amendment. So, things like the armband um That from the 60s you know, as far as freedom of expression and we do a training with our administrators. Susan even did one mid-year with school administration. I'm not sure where where we are. It's the last paragraph before C there. It's for the purpose of the board policy. >> Okay, I was down at the one before then. Okay. Okay, yeah, sorry. Yeah, that that seemed to be related. And I tried to fix it, but I didn't know exactly what they were talking about there. Seemed like to me it should have been adult caregiver instead of caregiver adults. >> Yeah. And there was one other thing that mentioned and I'm I think it's in part B. It said something about
008notwithstanding the foregoing and I'm going, "Okay." What are we talking about there? Where was that at? That was right out that's in C. In C, okay. Well, I'm So, under C it says notwithstanding the foregoing students will not be disciplined for that was the one I was thinking of. Um I mean, could we make that clearer there notwithstanding the foregoing? So, is that the whole policy? Is that part one? What What is that? >> That would be the all of it. So, you can be disciplined for all the other stuff, but outside of that if it's constitutionally protected then can we just Can we just say students will not be disciplined for constitutionally protected behavior? What do y'all think of it? And that's confusing to me notwithstanding the foregoing. Means the items one through six
009above. >> Correct. Right, but would that be To take it But it's in part C, so is that foregoing from the beginning or foregoing from part C? >> Well, it this this withstanding the foregoing is part B and it's just listing exceptions to when conduct they can be disciplined for conduct. Agree, but I wasn't sure what the language there at that age needed to be made more clear. for the Not just the not withstanding the foregoing. I mean I think you can start with students will not be disciplined for behavior protected. I mean I mean just take out the not withstanding I think it just gets clearer for the general population. It's more simple. It's simpler and We like simple. I can help the attorney can go. Correct. But get a little bit. There you
010go. public pages Where for art thou B? Oh, it did it already. >> I did it. I got to be good. Trying anyway. Does that Does that look better? I think it's clearer. Okay, that's good. Now one of the questions I had was why or guardian being removed here because in in part D Mhm. Because my husband and I were were transporting and dealing with foster kids, but we're guardians, we're not parents. So I thought that if the guardian being in there was more inclusive of all the possible options. Jamie, do you know if there's a technical reason? I didn't understand the reason for the nomination there and I couldn't find it anywhere listed. Because I think the parent and let me see if the parent is defined because often times the parent will be
011defined as all that, so you just need that in there. I just missed it in reading through it. I I don't know cuz that would be understood that whomever is in charge of that child is responsible. I don't Did this one didn't have any definition? Some of them did, but this one didn't, did it? I don't remember seeing any definitions in there. I didn't remember reading [clears throat] one, which is surprising, so they removed guardian. And we've got a lot of kids living with grandparents that are guardians, not parents. Later in the sentence, it still says the word parent or guardian. Yeah, it does, in that same paragraph. A parent or guardian. We need to be consistent, don't we? >> Yeah. I would think so. The definition I just replied to Christine to see if
012there's a definition of a parent that's more broad that needs to be there, and and um So, you're okay with it if it has a broad definition of it, unless there's some legal reason, which I don't know. No, I don't know. But it's just inconsistent in the way they did that paragraph, so I Anybody see anything else outside of those? Everybody good with it? Okay. >> Going to 4302 next. So, the next one It's just minor changes. Minor changes. Oh, it's not finding where the plans are to be stored. I mean, where are the plans? Where are the plans found? So, 4302 just has It says substantial change, but um this is a school plan for management of student behavior. So, the only addition that I have seen to this particular one are the reference
013the legal references at the end, but such plans must be kept on file in the superintendent's office. So, essentially, if a school has um a different behavior plan than what is consistent for everything, we must have it here so that we can actually see it. But, I don't know of any school that does anything different than what's in the general code of conduct. Anybody have a problem with that? And if they do we'll share it from the home. If I good? All right. 4302R So, this is the regulation, and essentially, um we have we have training every year on seclusion and restraint. That is required by law, and other people who are outside of that cannot use seclusion or or restraint at all. So, this is essentially saying that it will not be used on
014students with disabilities for behavior that would not result in seclusion or restraint for students without identified disabilities unless it's authorized by their IEP or 504 for for a safety related plan or for their education. So, anyway, and then it of course defines what that is. So, that's the addition. So, the 4302, I just found a note here. And Terry, this was for you. How does it fit in for the behavioral specialist? Will what they prescribe be covered in 4303? Yes, if they if they have a BPA, it will be determined in that if the crisis intervention needs to be present for that child. So, it will be spelled out in that. Right, because those are often different from a general population, correct? So, so the 4303 will cover the 4302 as it relates to the
015behavioral specialist, right? Correct. That's why I already read it. And it says report annually the effectiveness of the plan, the discipline plan that we've seen there. Are these new or So, we report to Well, it's not really the effectiveness. I don't know if that's the right word for it, but the It's very well documented and progress monitored if if and when it's used, and I think it's been used twice this year for crisis prevention intervention as far as the holes and stuff. So, I think that was referring to the whole discipline plan for the whole county. Back in 4302 is where I I should have seen that note, but we're I went by the list that we were Yeah. And we're not doing that. So So wait a second. So where are you on there?
016All right. I don't know, but 4302 it says report annually effectiveness of plan, whatever that discipline is that it's on file. Where are you at? 4302. I don't know yet. Let me find it. That was before I remembered I was supposed to write it down. Behavior intervention staff involved in the strategies that individual managing behavior policies both punishment and without that. And so we review the students, yes. Principals are encouraged using team approach on at least annual basis. The plan should be evaluated based on data on disciplinary actions taken on the impact of the student academic performance. And so um At least annual basis the superintendent Now it does say in the board on the effectiveness of the plan. So those are typically what gets reported through our whatchamacallit, but it's never been reported I
017guess like that um that I know of as far as um we report the What do you call that at the end of the year? The report of incidents through the discipline Well, and it's the D R D C that's every other year that looks at suspensions and lawful Yeah. So um I'm about to It does get reported to the state each year um or it was actually even if I can't disclose it or I have to be finalized at the school level first, but validated and finalized and then it rolls. And so that would be what August, September? When when does that report come around? It's November. September or >> Excuse me. It's after the board approved the state board of education approved all on the day so that would be October. You want
018this signed? No, never mind. It's at the bottom. I didn't see it because it wasn't in order. Okay. So, it would be after the testing comes out at the end of the year. So, um we look at it from a data standpoint on a fairly regular basis when the schools meet in their school improvement teams and we had data team meetings. And then at the end of the year, um it gets reported to the uh What should we call it? Uh whatever that is, the CRDC. So, you know, we can report it to you however you want it. I mean, if you want to actually see that report or do you want something different? I don't know. It just said that report it. So, I didn't know how what that would look like. So, and
019it is as simple as that. Um See, and that report should take care of it completely, shouldn't it? Since you're doing that report anyway and not having to do anything else. Well, and probably you know, I think I don't know if uh That's really to me that would be that particular report because if not, I don't know how you would say Well, I guess you can go classroom by classroom. This classroom had X amount of academic performance and here's the behavior from it, but I don't know that you really want that kind of detail. >> That's just more work for somebody else. Um So, are we in agreement this would be the the report that goes to the state that what they will share that with us? I mean, it's fine. It don't need to
020go into too much details. You know That's fine. I mean, but it's however you guys want it. If you want something different, we're happy to provide it. The less you can give them, the better, isn't it? Well, there are things that we have to provide. Right. What's required? What's required. But I think what's required should be sufficient, and then if we have additional questions, we could ask, correct? Yeah, but So, I don't want them I don't want anybody to have to do any more work because there's plenty of those reports stuffed around. We don't need any more. But we are in a position of being accountable, so >> Yes, we are. So, Mhm. Okay, so this says What all do you have to do? >> 4302 or 4302 are It's just a part of the
021office of exceptional children, right? Who is reporting this? Uh-huh. But we would need that as you find annual basis. That Well, it depends on what you're asking for. That's That report that Jamie gets not come every year. Every other. So, it says classroom disruption. So, we can referrals and absentees. We can actually give you numbers of out-of-school suspensions, referrals, in-school suspensions, in general like that because that's something that the schools are looking at anyway. I mean, they have that They have that information. But it's But if it's in in the classroom, something that a teacher the minor things that the teachers are dealing with, that's not what you want. You're wanting if a child is sent out of school or um probably out-of-school suspensions. >> That's what you're putting on the school report card. >>
022And that's on the school report And that is yeah. That's That's one you actually get a link on the school report card. Well, this incident report that this one is referring to seclusion and restraint. Um the state board is supposed to receive a report from this board regarding incidents. >> So, that actually gets to through Terry. Um reported through um IEPs. Yeah. But it's an annual and and I'm assuming we're on 30 uh 30 302R >> 4302 No, not R. Okay, that's what I'm confused. Yeah, you lost me. So, where do you add on the 4302? It's on B under process for developing and evaluating the plan. And it's in the middle there. Well, before the last sentence it says that they have to report and then we And this is just the use of
023out-of-school suspension, essentially. So, referrals to it's referrals to um the principal's office and and out-of-school suspensions is essentially. So, as far as classroom, that's just the plan on minimizing them. So, if if a principal gets a referral, it's just a sheer number. That's not going to tell you a whole lot because there are things that get reported that probably don't necessarily need reported to the principal's office, but that gets sorted out when they go to the principal's office. So, that makes sense. So, we need to make the language agree to what we're going to do. And so, if we're if we are going to do the the board on the effectiveness, we needed I guess that's procedures on how that's going to be reported to us cuz to be honest with you, I know that's
024a link, but we've never had a separate report for that that I can remember. I don't remember. But it's in the policy now and Well, it's in the the report it's not separate, it goes in the whatchamacallit, the Earl, do you know what the name of that um when Earl does the presentation on the school report card, that's part of the data every year that gets reported to the school report card. Yes. How many out-of-school out-of-school suspensions? expulsions Yes. We'll figure it out. And that's yearly. And it's a yearly always. Okay. Yes, we'll be looking at it in October for the For what? >> 2025-2026 school year. Mhm. And would that include how we will address the plans effect on academic performance? Is that it? Is that addressed to, Pearl? Plans of academic performance? No,
025so that's So, that's what's on your report That This is confusing. That's actually what's [laughter] on the report card itself. So, you have the number of um suspensions, out-of-school suspensions, and then you have your report card. Um to date, there haven't been a knock on wood um an extraordinary amount compared to our other to other school districts that would be impeding academic performance, if that makes sense. Does it have referrals to the principal's office? That No, that only has out-of-school suspensions, but I mean because that's only what we're reporting on. I mean, we can see how many are sent to the principal's office. Well, I'm just looking at what the policy says, so >> I do. I agree. I understand. You know, I'm not trying to create something here. I just want to know how
026that's going to work, because I remember getting the number of school out-of-school suspensions, but that's not what this is saying. Saying more than that, so I want to know how we're going to do that. Or do we need to take it out? Um which I'd rather not. Cuz obviously they're reporting that in another place is the state, it wouldn't be in here, right? So, we can pull a report for you at um one I guess what When When do you report that, Jamie? Is it in It's in in July? Uh yeah, it's through the closeout process, which happens in July, and then it comes back out with the report provider, which comes along with the ASD. So this So this year we should we should be able to pull the numbers in what month? I
027think October, unless it's delayed. Yeah. Okay. So we should be able to get that to you in October when the report is sent to the state for the other cuz all the clean up data process >> I think what what Diana is saying is we just need to make sure that list in the next to the last sentence is included that the principals are reporting all of that instead of Mhm. when they turn the report in to it. Since it's in the policy, that's what we're supposed to Yeah, exactly. So referrals to the principal's office are the only ones that's really not included in your report, so we can um That's easy because that goes directly into educator's handbook. So Jamie, as long as it's not tied to them uh passing a budget, we'll be
028okay. Yeah. Eventually. Yeah, we can make sure that piece is in there cuz everything else does get reported in general. >> Okay. So that's easy. Thank you for clarifying. We don't have a a real problem in the classroom with classroom disruptions, I would not think. Okay. No. No, it Well, and it's it's Yeah, you might have one student that before there's an intervention plan that has quite a few times that principals have to intervene. Um So I I just I want to be careful that we're not putting a teacher in a bad position or a student in a bad position by reporting it in a way that could be identifying. So we'll work on that with 40, though. I think numbers would be sufficient, don't you guys? Yeah, just like Yeah, we'll just do numbers.
029We'll do numbers. Let's add it to what he usually gives us. And if then if we have any further questions that seems to me that would be a closed session. Absolutely issue. Yep. Or I think we'll All right, so 4302 and 4302 or we'll go with both of those. We'll go with 4302R. Is that what you said? So we're going to 4310? Okay. You know we're not doing anything on 43R. 4302R. I think that's where I think we were That's the vis- the one that had 4302R are about the restraints and that's the law. There's no way even around that. Terry has we have to put people through the training every single year for It's pretty [clears throat] explicit, too. And it's very explicit about putting them face down in a prone position and like
030those are the things you just can't do. Well, the the only thing I saw there though was in in isolation and in seclusion they said seclusion required you hear and see the student at all times. And isolation it says reasonably monitored. We don't have any seclusion rooms. Okay. They're always with a team kind of team or ECT. We used to have seclusion rooms but they got made into sensory rooms. Okay. And uh recommendation of DPI. All right. So we're not using any classroom bathrooms as seclusion. You don't need to talk later then. Well, that was it as well. It also has to be an adult in there with them. Two Two adults. Two adults. Yeah. And they can be alone. >> [clears throat] >> Is there a need theory for seclusion theory? Um, we seem
031to have more room than we used to in the in the building. Um, but yes, with the number of students we've gotten and the behavior that we have to display see this year, there could be a need for that, but I'm always in constant communication with DPI about their regulations. and what they're doing about law and things like that and that's why I think I know what you're talking about and their guidelines to make sure that it's not happening. It is there's a bathroom in the classroom with other students with two adults in the classroom it's not considered solely seclusion. You have to take them out and put them in a different room and things like that and we don't have any. We went and observed um in Watauga Bay as a seclusion room with
032like a half door that's in the classroom that they can see and they were talking to us about that, but um I go on DPI's recommendation and they told us not to do that. We'd rather be as open as possible. And this is going to be a dumb question and educate me. What is that room for then? I mean if you can explain it to me. The one that's in Wilkes? I guess the one that she's talking about, yes. It's when you have a student behavior that they can come down. Okay. and things like that, but it used to be you went in and they just watched through a door um a window on the door >> Okay. and things like that. That's a full inclusion um room where you're watching through a door or
033something like that and nobody's with them or anything. Okay. So they can come down. We don't we don't do any of that. We used to have a room about you and we used to do it in the past. And we had a time where there were so many rules to it and stuff, but probably the last 8 to 10 years we've not used those rooms as seclusion rooms. We have used them as sensory rooms and there's always an adult with with the child. I don't know the time limit. Okay. Got you. And that's for everybody's protection. >> Yes. And the door was even taken off so kids go in there by themselves just when they're not having a good day and stuff. But it has some sensors in the room. A 4310? 4310. It's just
034that addition of claiming artificial intelligence produced work as your own and that needed to be in there, I think. Well, wait. Computers have changed. Yeah. Everybody good with that? 4318. That what you got? Yep. This is wireless communication devices and of course Amy looked through each of these in the recommendations. Um the same. I did have one question about this because we have so many before and after school programs. How does that How does that affect this? So there Well, I mean our our before and after school programs, they shouldn't be using their phones either. But it doesn't say that. It says the school day begins at the first bell and ends at the last bell. Oh. What programs are they considered? Extensions of the school day. Like city schools and all the other >>
035Now the difference would be um the So students may not use wireless communication devices inside school buildings at school-sponsored events or on school buses to capture audio, video, or still pictures of other students and/or employees. Um but this is all um and they're not supposed to share them in any way, and that's been the case for a long time. Uh that's why some kids get in trouble because they do that and share the images um on social media. Um you know, if they're recording at an event, they can do that in athletic you know, competition of some type, um a band or concert or something like that. They can record those. That's not a problem. Um Should we clarify at first bell and at last bell for some kids, but it's not for everybody, correct?
036Or in I mean for the purpose of the policy, the school day Well, if you're there after school and you're doing like course recovery. Right? So should we should we clarify that? So if you're there doing credit recovery, then you're not supposed to be on your phone either, right? Or they Well, And that would be But it's not in the policy, is what I'm saying. It says first bell and ends at the last bell. Mhm. It It doesn't address after school programs. And another [clears throat] point um use of wireless communication devices, why isn't that use of personal wireless communication because I I mean, I don't have to have this computer plugged in to go onto the internet. And so it would be labeled wireless. So unless they defined it somewhere Okay, let me read
037it now with those questions in mind. Use of wireless communication actually is generally permitted before and after school. So it's generally permitted before and after school. However, they may not do it if they are inside the school building. Students, if they're inside school buildings, at school-sponsored events, or on school buses to capture audio, video, or still pictures of other students and/or employees in which such individuals can be personally identified, nor share any recordings or pictures in any way without the consent of the other students and/or employees. So in other words, they can't take a random picture of somebody doing something. Um more than likely it's going to be something that they're not supposed to do. But if they are at it, an exception would be um they're at a concert, a band, it's a public
038event for athletics, of course you can take pictures at that point in time. But if you had, you know, two kids that are over there doing something, you need their permission to take their picture and use it in some way after school. Unless it's something public, like a school event or an athletic event or a presentation or award or something like that. So unless it's restricted. So you know, if you can't like a school play, if there's copyright issues, you couldn't do that unless they said that you could. Read that last paragraph on the second page there where it starts at use of wireless communication communication devices may be prohibited. So we did have that on the cards. Okay. Use of [clears throat] wireless communication devices may be prohibited on school buses when noise from
039such devices interferes with the safe operation of the buses. So if you have your um music on really loud um and the bus driver thinks it's distracting, you couldn't use But the news bars what's important. >> Okay, sorry. In addition, elementary middle school students who participate in after-school programs are prohibited from using wireless communication devices during such programs. That's what Jamie um just said. The principal is authorized to establish additional limitations on use, possession, or display of wireless communication devices. So during that after-school time, that's what we don't let them use their devices anyway. So that's an extension It's considered an extension We've considered it an extension of the school day for those students. So it is addressed in there. Okay. Yeah, you're right. You're So are they allowed to have their phones on the
040buses when they're traveling? So So they They're not supposed to be using them for things that they're not you know, to take pictures of others or record things that people aren't supposed to be doing. Should they have them out? No, but if they have their you know, we can't There's So according to this policy, then they they can have their phones out on the bus. As long as they're not doing anything bad with them, then Well, it's black and white. I mean, like they're not allowed to have it during the day, but then they're allowed to have it on the bus. Well, but enforcing that while a bus driver is driving >> agree, but I'm just saying according to this policy, they could come back and say, "Well, I'm allowed to have my phone on."
041But you're not allowed to record it or be the things that they get in trouble for. True. I'm just saying if they were to to pick an argument they can sit there and scroll um I don't know their calendar for the week. But if they were sitting there and recording Right, exactly. I was trying to think of the most benign thing I could pick. There you go, that's pretty good. But if they were you know recording the person next to them doing something they shouldn't be doing you can't do that. Right, but I was just saying according to that policy there they could say like they're allowed to have So generally um and I can ask Sherry, what's middle school is usually the bus the bus capital of bus stops. Do we have a lot
042of students discipline with their phones on the buses? Not generally, no. Most of the stuff is just typical middle school. Yeah, it's all being recorded, yeah. It would be better if they could look at their phones, it would keep them quiet. >> [laughter] >> I agree with you on that, but I just wanted to say. There you go. So this is something they're not doing anyway. If it was appropriate. I think it would be I think it would be very difficult. I I mean I think if you're on an athletic bus and the kids says everybody put your devices away, that would be a little bit easier to monitor than a traditional school bus driving kids home. Um I I think as long as they're following the rules and not doing anything they shouldn't be
043doing on them, then they're okay. Got you. Mhm. Safe operation of buses, they can't have them. Well, and it's not just safe operation of buses, it would also be if they're violating other discipline issues, but that would be a that would be a different situation. Did we decide about the wireless communication devices? Personal or just in general? Personal. I think personal should be added cuz we do use wireless. I I have I had a child that would look at that and find a way to get around it. Well, but see these are the Chromebooks. Yeah, why don't you put privately owned? versus personal Yeah, that would work. Privately owned. Cuz if you're on a school device, it's a school device. Right. versus something that my mother and father done. But see this, it really doesn't
044matter whether it's personal or not. We don't want them on it or right? >> causing a problem. Well, I guess some people, you know, computers are wireless communication devices. That's what she said, yeah. Yeah, but which is we're doing during the school day. Okay, if you read it like that, then you couldn't use your computer in your classroom during the school day. No, it says individual students may use wireless communication devices required by It says it But down in the next paragraph I see what you're saying. Okay. Yeah, it's not consistent, I guess, throughout the policy. Is that what we're saying, Janet? It's not consistent. All right, so here's what I'm going to do. I'm going to do this and I'm going to put a note in there. >> picky, but we don't want anybody
045to look at this and say, "Well, this says Cuz there might be another 10 years before we look at it. Probably will be if if we go through this meeting again. Well, they're talking about actually changing this one yet again in the fall, so. Well, they can't wait. We just looked at it. I'm just saying, "What about computers?" as a reminder for that. I'm going to comment there, "What about computers?" and that way um So, you want to give us an update on that one? Yes, so I'll Yeah, I think that I think they were meaning phones in that policy, not necessarily Mhm. >> everything else. I'm sure. This is back in 2002, wasn't it? Well, the red part was added at that time. Oh, gotcha. So, that's the new part. Gotcha. Okay. All right,
046so the next one is 4320 on tobacco products and students. And so So, the big uh term defines the alternative nicotine. It includes a whole bunch of stuff. Um elect- e-cigarettes, um e-cigars, vapes. There's a whole bunch of stuff in there that's listed differently. Um If it's natural, synthetic, even if it doesn't contain tobacco, but it's Anyway, none of that stuff can be used. Just out of curiosity, when was the last time we had a program on tobacco cessation or whatever? So, every year. I was just wondering. Because it mentioned it, but it I you know, I didn't know what we were doing. >> So, we have it every year. It's also part of the health curriculum and If they get caught with the cessation program >> That's right. Okay. And then of course, we
047did the Anxious Generation, which we had some things on vaping specifically then and then we'll be bringing to you in June in partnership with the Sheriff's Department the lead program. So the lead program will Will be brought in June. So that that will be in addition to what we're already doing. Okay. And that one I think is fifth grade. Is the vaping issue getting a little bit better? I don't know. I just think that it I mean I still see a lot of people vaping out at Walmart and other areas but from a school standpoint do you guys see as much discipline as we were I mean it It's less it just seems to be a lot of repeat offenders. So once they're hooked it's really hard for them to get off. Do they get
048detected when they go through the metal detectors? I know the vapes don't we have vape detectors in the bathroom that work pretty well but they have too much plastic so they don't set off the metal detectors. The vape I didn't know what they were made of. Sophisticated. Got you. Well some of them have metal parts like just Unreal. Anybody got any problems with that one? No. And one of the last time this was updated was 10 years ago so And vaping has been around. So 4325 is specifically on drugs and alcohol it adds a big chunk. Um At the at the top a new paragraph. Um This is essentially how we've been operating anyway doesn't matter whether they're on school property or off school property if there is a school sponsored event it applies. Um
049It does add a lot of different things including CBD and THC regardless of whether it constitutes a controlled substance. This is essentially those have been in our student code of conduct policies. We've added that to it but it hadn't been in the actual policy itself but they are prohibited. The only question I had with this was in the new sections four and five. I did write that down and has this changed? Now when I was teaching we had to send them to the nurse for prescription or over-the-counter medications that we weren't allowed to distribute those at all or can the kids take them on their own now? How is that changed? >> James got that. >> Now they they do still have to um >> They have a form on file. Yes, they have to
050have a doctor's order to be able to take any medications on the school campus over-the-counter or Right. prescription. On occasion certain older students like high school students might self-carry a medication that's for migraine or something like that but it would be written in to their plan as such but they should not be self-carrying other than EpiPens. I don't know any kids who self-carry anything. Okay, but it doesn't address that here. It talks like It says any student who possesses or uses prescription or over-the-counter drug in accordance with policy does not violate The policy that that 6125 would be specific to that situation and be lined out in their health plan. Okay. But we we have not ever had a situation where a child was carrying medication like that that I can unless somebody can think
051of one other than that. >> But the way it reads here that they're not at Okay, they're they're referring to 6125 in number five then as well. Yes. Okay, but it didn't say that. This policy, well, is it this 4325 is it 6125? So, there we've got a cross-reference to that policy, right? So, should we just add 6125 in number five, a student is not in violation of policy 6125? Cuz this policy is very vague. It's not clarified. You see what I'm saying? Yes. And I guess it's coming from me. >> Okay, so the So, the first one goes back to the policy, the second one is just in general. So, if if they have a drug in their system that they are prescribed and it's under the proper use of them, then that's under
052the medical professional, not a violation of the policy. So, I would say that if they have a >> clarified if you have a student who's returned to school um and is still taking a pain medication or something and say if you were to be under the influence of something but they've not driven themselves or you know, but they are on a prescribed medication that could cause the appearance of influence, you know what I mean? You know what I mean? >> Should this policy not actually state that a student on prescribed medication must submit a form to the nurse's office or whatever? >> Okay. Okay. Can you look 6125 up? See, we hadn't got that far yet, Jamie. And I didn't think to look it up. I'm sorry. Yeah, I think it's Yeah. I was just
053reading it as a what we used to do kind of deal. It is about administering medication to the students. I think it's a little unclear because it refers back to that a little bit, so except in accordance with policy. So, if a doctor's prescribed a medicine for that child, they're not This is essentially what they're saying stating. I don't know that it needs to go back to the policy because the doctor's already prescribed it and they would have proof that. >> [clears throat] >> But, should this policy in in some We have policies where it's a number in the 400 {slash} the 700s. Um so, what's the difference between ones that have multiple numbers listed in this one? So, typically that means this one's dealing with students. There'd be one that would usually be student
054and adult and then it's the same policy. It's just referenced as a double number or maybe even a triple number. Um these when they reference it only a part of the policy references that particular policy. >> It's a good question. I wondered that. Not the whole because the other one the whole policy is the same. So, it's only part of that policy that applies. That is a great question. I don't see anything that contradicts the reference there. Okay. Thank you. You good with that one? Okay, so 4331 is next under the substantive changes. And And for this particular policy Why was harassment removed? Because the terminology has changed. What are the policies it says flip notes. So They're they've just separated it out. Bullying harassing policy behavior is under policy 1735 4329 73 You know
055I'm going okay. Speaking of that here you go. I didn't realize there was another place where the harassment I'm going what about these guys that come up and pop girls bra in the back that's not really an assault and it's not a threat but it shouldn't be happening. So It's harassment. It's harassment. So harassment is in a completely different policy. Well because since they're in another policy explicitly this one's just about harassment is different than assault and threats. And you guys already updated that policy twice. >> [laughter] >> We're on top of that one. We're on top of that one. Please make sure they don't get changed. And don't change it again. The next one's 4333 and Anyway thankfully um Anyway, I'm out. It adds which is interesting nuclear, biological, and chemical weapons of mass
056destruction are finding there. I mean, kind of shame that we have to say that in the schools. But um But I thought it we are thorough policies and stuff, so Yeah. I have section 4D. Even the addition of I'd like the addition of knowing reporting something that you know is false. I mean, I think of last May and that was just Yeah, we were talking about that at 6:00 a.m. this morning, Jamie and Jamie and I. >> [laughter] >> Um yes, I'm glad that we're not dealing with that right now, thankfully. That was good before. Diane, did you find which one you were? It's 4D according to my notes, but who knows? It was something to do with enforced. I think it's C, I think. So, knowing they're willing causing, encouraging aiding I guess my
057question is So, it's the same consequences, right? Oh, you're you're on D, the concealing play Which one are you under? Which D? She said 4, clear threats to students and employees. is that the one you're talking about? It's not resolved in serious injury that is intended to cause reasonably could cause serious injury. So, I mean that we do threat assessments for that all the time. And that is covered in this policy. And then consequences, I mean there's all kinds of consequences. A range of consequences, I mean some of them are even law enforcement involvement depending on Depending on the staff member with intent. It is a higher level misdemeanor charge than administration. Really? Yes. Well, maybe that's makes sense, but um So, the code of student conduct here would have those ranges of consequences. It
058must It does. It's It's general. As they're not here, so they would be in that. And maybe in 4300 it could be I think that's one of the ones that says that it's up to 10 days and including um long-term suspension or expulsion and that gives leeway, but it's pretty significant. Did we talk about that one? Okay. It's It's already covered in these. 4300 too. Okay. And I don't know how unless you put a mandated something with it, um it's a pretty signi- It carries significant weight. And this time of year especially we don't play around with stuff, do we? Everybody good in there? I think so. All right, 4340. Full level investigations. Um I had a little trouble with this first paragraph stating that uh principals are authorized and responsible unless that authority and
059duty is conferred on another school administrator under a particular board policy. Do we have a policy that says when the principal's absent he can confer to the assistant principal? Or is this just assumed? That there's alternatives allowed. It's going to be a principal or assistant principal that's going to do it. And sometimes both. >> Unless Title IX and that's not the way I was reading that. >> I agree. Title IX has to be someone that would If it's authorized and that would be we the last month we had listed the people who are the investigators for Title IX and it's going to be Susan and Jamie here at the central office depending on employee involvement or student involvement, sometimes both. And then we have designated people at the school level um including our some of
060the people that do the threat assessments. Um but Title IX uh really they most of our administrators pick up the phone call Jamie. As it's going to be a lot usually. I mean even if it even if it turns out to be nothing, um it's days on end. So. Unfortunately, right Jamie? Talk about shock, I didn't have that. But that's that's exactly what you know, the the deferment would be to, but usually it's in conjunction with cuz you're not this the school principal's going to know the kid better and then then what Jamie would more than likely, but um but then who does the final reporting go to and what that authority you know, that authority level is um is going to be different. Cuz mostly for most other student policies, the buck stops with
061the principal. Unless it's being long term. So, I'm assuming the exceptions for Title IX are in other policies elsewhere so that we don't have to worry about that. >> Correct. Correct. And didn't we review that one just >> last That was I think that was a big That was a big one last that had a lot of changes to it. So, here we go with student searches and this is the one we need to just want to make sure everything A lot of required. This is a lot of required stuff. Which number is So, this is 4342. And there's a there's a lot of red on this. I'm organized if I have to do the list. If I have to. Okay. So, of course, if somebody has something that's unauthorized, they can do the school
062can take it. It shouldn't be there. Um but as far as the search is concerned, um no. This particular policy um has to follow the law. So, essentially what we do, most of the search has taken place with our weapon screeners that the students go through in the morning. And if it does go off, then of course, it gets searched differently at that point in time. But, essentially this policy is just saying that it's minimally intrusive. We don't use strip searches or anything like that. And you know, if you get an allegation that a student has something, whatever it is, you know, we're going to do our due diligence before you start searching and accusing a kid, obviously. So, our administrators are the ones that do those searches. It's not just anybody at the school.
063And it addresses the random searches, too. Yeah, and this reasonable suspicion is not required if a student freely and voluntarily consents to the search. >> Correct. Um so that search can be done without parents being notified. Well, we notify them afterward, but it depends on the actual search. I mean, if you've you've got an allegation of a gun on campus, you're going to you're not waiting around for people to figure that out. You're going to secure the location and the kid and the student and the backpack or whatever it's in. Can a student refuse a search until parents are there? I don't see that in this policy. And I was just asking is that a And what what one of my thoughts was um in courts it's so often you hear of uh evidence being
064inappropriately received or whatever and case thrown out and uh inadmissible because of procedure um and I If you get If you get a search for a gun and you happen to have lots of pills or you know packaged up to sell, you're going to get charged for both. Right. So, you know, the search was you know, wasn't um arbitrary and capricious. I mean, you know, there was a reason for the search to begin. >> I'm just trying to make sure that the language is such that we're covered in in those cases. I'm assuming the lawyers Absolutely. >> Lawyers have approved that, but I mean, you've got to have reasonable cause, but we do apply like our um weapon screeners, it's applied to everybody. So, it's not like we're singling one person out and not another
065person. Can a student refuse it? No, I didn't think so. Don't you ask? Um to go through the metal detector? >> No, to be patted down. To be taken aside and Taken aside. And and And wait for a parent to get there. Well, we're not patting anybody down. I mean, no. But they might use the wand, but as far if they're refusing Um Does anyone come come across that this year with somebody saying Talked about failure to cooperate. I mean, that's different, but I I don't know that we've had Well, knock on wood. We don't even look at their phone if we have um cell phones that we take those into the police station. As far as looking at things on phones. Cuz they have pat-down searches on that. That's one of the standards. Yeah,
066well. We're not patting anybody down. >> No, but they have it in Well, I think I mean it's we could but we're not going to. >> Right. I'm just saying it's in there. Well, it I um I didn't remember that the section did cover this. It It does cover that um there are the procedure you follow if the student is uncooperative. Can we remove the word exigent there because Okay, hold on. E x o E x i g e n t And I'm going Okay. Where are you looking? Let me look back up here a minute. That is the word it was in front of it. I used that word and I'm going, "Okay, what does that mean?" Which is not a normal word. Well. It's a It's one another one of those legal words.
067So, do we want that word? I mean well it's not just >> and any circumstances, but this would be like if you have a a gun on campus. Obviously, that would be But it says absent exigent circumstances. So, imminent I mean that that word It says exigent. Right, but what I'm saying is exigent that would mean like you've got a gun on campus. They're not going to call me first. They're going to take care of what they need to take care of and have somebody else probably call at that point in time. demand I just don't see how that word fits in your sentence. >> present demanding Yeah. We're not We're not searching every everybody just for general I had to look it up. So, I'm wondering I'm I'm questioning the term. Not what it
068says. I get it. Uh so, exigent to me was a not a common word that I was familiar with and it doesn't make sense to me in that situation. Demanding is the term. Yeah, even if you put demanding in there, absent demanding circumstances. Where are you guys at? At the top of page two. Very first >> Three. We're at the top of page three now. Page three is bottom of page two. So, under these and I'm And I know that's being very picky, but I'm going, "Okay, we want anybody who reads these to understand." So, absent exigent circumstances Absent Absent It doesn't fit. So, What does it mean? Can we come up with a more precise wording there, please? I think he's got a word. They gave an example which makes perfect sense. Report on
069weapon weapon on campus. So, does that mean somebody calling it in like they did that other stuff? So, this is what it's saying right now. So, that um unless it's something like that. Like like a um you've got a weapon on campus. Unless it's a weapon on campus, something that or a bomb or something like that, here's the things that they need to go through to to search. Okay. So, In legal context, exigent circumstances refer to a particular situation where law enforcement officers can enter private property without a warrant. So, Also, it's a term they use. >> It's a term. Okay. So, this would be So, you Somebody else needs to handle this. This is not my job. >> else questions Right. So, the answer is Okay. If we change it to without those circumstances,
070it makes more sense to me. Without extenuating circumstances are too general searches. Would that not make more sense to people without those circumstances? What is a better absence of way to say I've never seen that used as an adjective common language. I'll write for the board. Okay, I put that on there common language preferred that way we don't change the meaning of it but gives We'll work on that. And I know that's extremely picky but that's the way I put These policies are not just written for lawyers. No, they're written for us or for anybody or for anybody to understand. And and teachers administrators I think they forget that sometimes. I think. So there are quite a few things under here that have changed. We do have a partnership. You look down there use of
071trained dogs a couple of times a year. That's under It's toward the end but essentially uh page three They'll bring those out a couple of times a year to our schools. Mainly the high school early college area. >> [clears throat] >> And motor vehicles are included in that. So um dogs So the Is that student motor vehicles or all motor vehicles? Is it marked as student? So, it would be um it takes all of that out. The searches of student motor vehicles. It left It just took out the student and just says motor vehicle. So, in other words, teacher parking lots can also have their car students. You can't have any illegal drugs on school property at all regardless of who you are. Right. That's why they removed the student. Also. Right. In general. And
072of course, desks and lockers and things like that, those are all school property. Yes, it is. It's about every month. Every school. It's or every quarter. It starts quarter. And that's students and adults. I put my student by out taking a test. So, I mean, it's random. Who knows? Yeah. Everybody good with the rest of that one? No. Get back to you as soon as I hear on the the policy or the one section. I'm a different way to more common language. 43 45 This is pretty pretty much up to date. Um the just changes in C-wise though. That's like three LMSs ago. It makes it general so it says state student information system. >> You're not having to redo it ever. Yes, but computer related things change that should be general like it did.
073They changed it to I agree with them. And what about So Am I good there? Good there. So they added a third incident. Get you out of the school. Short-term suspension. The only question I had here guys was what about expense suspensions between 1 and 10 days? It addresses the one day. It addresses the 10 days. Does that mean that's the only ones we're going to have? >> No, it says up to 10 school days at the very beginning. Up to up to 10 days. And it says they must be somewhere else. It just refers to the one and 10. And the school assessment form is this just a listing of vaccines and that kind of issue because >> [clears throat] >> a student could be absent if they don't turn in this after entering
074the school. Um that it it just has to have the school assessment regardless of what's on it because um isn't there exemptions for vaccines for some kids and not for others and So There are exemptions and our um nurses at the schools take care of those and sending out these notices. Okay. So, they can they any exemption for that goes through them. Everybody good there? And that just means that a short-term suspension does not include the that would be for student discipline. This is like a vaccine would not be considered a discipline. It's crazy. Is it not addressed also in another policy that vaccinations are not written? It is from last the last one. And it had the actual vaccines listed. Um A 353 Here's where you have some of the suspensions. And this includes
075that this also added that you can't this is not including a student who cannot attend school because of the vaccine. You're right. These are all required. These are all required. Should we not have that first certificate of parental signature? I mean, or something. Cuz it it gives us a framework things. I don't know. Um I I need the uh uh the board to change it. Yeah, I just took notes. Yeah. Okay, this one's good. It'll work. Anybody else see anything else? No. I did. Oh, this was the one that I had questions about. It was very long, but in some places it says 5 days, some days it's some places it says 3 days. Like And that was taken and this was some this was similar to the last set of things and that was
076what was in statute and they are essentially days that were in school, not and if the definition of that was also in um the one policy. See if I can find that somewhere in there somewhere. 3 days of receiving the notice. Yes. And I'll I'll put a question, is this state law? And then another uh the superintendent's days timely request. Um And you've got 5 days with the right to return to a hearing and then 5 days for an alternative program. Should those all be the same or is that state law that they're different? >> This is directly from what I've been told, it's directly in statute and when we send a letter, um we we typically call Fred. Fred has a general letter because it you know, it's legalese and it will tell how
077many days in that letter so that the parent knows upon receiving that letter that they have to respond. Okay. I guess the one that bothered me was um at the bottom of page four, if a student of parent makes a timely request for a hearing. So, what's timely? Timely is back in the definitions, so it's three or five days. Three or five days. Whichever one it I think the first one is three days of receiving the notification. Superintendent's decision, a student or student's parent may request a hearing before the superintendent within three days of receiving the notice, and that's for the long-term suspension, the 365 or expulsion. Hopefully we don't have to expel student. So they get three days for that, and then The parent That's when they have So the student to appeal it
078to the board in writing. Also, it says three days. Those are the only two times three is mentioned than five. Rest to respond. Expulsion to get five for whatever reason. I don't know, but yes, an appeal to the board must be made to five in uh within five days. So to to mine it's three, to you all it's five. I'm guess I'm thinking of two of the postal system. Are these parents notified by It's receiving, and we put them We send them certified. Yeah, because it can sit my postal in the postal. Yeah, we have hand delivered before. Oh, okay. That's becoming more necessary because the post office is so unreliable right now. Okay. I didn't see anywhere in here that it mentioned a certified mail. Yes, we need to That's procedure probably. That's That's
079our procedure. Certified mail. I mean, sometimes parents are requested to be via email and we've done that before, um but we always send it certified mail in addition to. Yes, it bothers me a little bit. We got 3 days for this, 5 days for this, 10 days for this, and so it's I can see where people reading these things could be confusing to how this works. >> Well, and things like that, we actually will put it in the letter and then put a copy of the policy in with the letter. That way the parent can read that policy. Good practice. Okay. So, the next one, um let's go to the minor revisions. There are three of those. 4307 is one of them. And, um these were actually revisions at the end to the policies. Um
080because the State Board of Education redid their policies, so there was almost nothing in that. That was for the disciplinary action for exceptional children, so the bulk of it was Um the bulk of it was uh already in in place. Um this one Oh, wait a second. Um 43 307, I've got a I'm sorry, a capitalization issue. I mean not. I'm sorry. You see, the director of exceptional children, we we capitalized it before, but we didn't there. Should that be and I know it's very picky, probably it's the English teacher. Um the director of exceptional children, should that be capitalized? It's exceptional children's Program, we usually capitalize that when we use that, right? As a program. Oh. This may be a picky. There you go. I I changed it. I'm just asking, should it be,
081do you think? Yes. It is changed now. Thank you. Yep. I got you. So, 4328 um is it the next one? Mhm. That's gang-related activity. Oh, we think goodness. Um It's all right, I'm fine with that. I'm all right with it. Um But anyway, these were very minor, so a revised date is all we'll be adding and um I I think there's one word that was changed. Two words. Lots of comments. I think you're good there. Then And the last one in this section That was a very minor. It was very minor. So, 4341 take the word of it the board versus these are commas. That was a That was just for consistency across the policies, so that was pretty much duplicated. Everybody good there? Yep. I'm good. So, there are four recommended for appeal.
082Where are you at now? So, under recommended for appeal. So, this will be a um it well So, the first is 4315 P. And if you go to 4315 Um it was one that um Sure. was already addressed in 4302. So, to just delete it cuz it's not needed. Yep. is already addressed in 4302, so it can be deleted. is already addressed um You just did that. Uh and it was repealed from the main PL PLS in 2009. So, they recommend that to appeal. And same way with the next one was repealed from the main It's been a long time since Ashe County has done some policy. So, kudos to all for taking this on. Um so, 2009 and new information was added to 4370. So, appeal all those. You're in agreement, we can appeal
083all of those. So, then so we've done the minor, we've done the recommended for appeal, we've done the substantive. Now, new to Ashe County, so there are a couple of these. So, 4303 is one of them. And um Actually, it's only a couple of them because one was a PDF. I don't know why. I don't know. So, there are just three of them. And so, this one essentially um talks about um student code of conduct and um And essentially says that we review this um on a regular basis. It's a part of our daily meetings that um uh that we have at the school level MTSS um a large part of this is through that MTSS process at the school level and then um from administration and the reports that we were talking about uh
084Jamie's the one who actually do does the reports through the civil rights data collection uh through the office of civil rights uh every year. And we click the button to sign off on that data. And of course if you want additional data you can you can have it um if it's available. The only year that we have any gaps in discipline data would been the year that um the year last year when we moved from it's [clears throat] harder to get because we moved from PowerSchool to Infinite Campus and some of it exists but it exists in a PDF with large data files and it's not easy to extrapolate. It is an Earl. I'm in. >> [laughter] >> Everybody good with that? It's a little PDF. All right. We're good there. And then the next
085one is 4330. That would be due to Ash and this is theft, trespass, and damage to property. Um I think originally it might have been it what's in the code of conduct, but we just don't have a policy specifically on um on this. So, 43, sorry, 43.3. And Is this not included in our other policies? It sure is not. It wasn't included in one It's It's not included in any up-to-date policies that we currently have. Okay. It's in the student code of conduct about theft and trespassing and that kind of thing. It's not in policy. 43.30 So >> So, students and parents aren't supposed to use the the recreational facilities after school hours or weekends. They have to go to a park. I just I'm remembering all kinds of times when I as a kid
086were going to the playgrounds. >> Doesn't our community policy address those things? >> So, our Yeah, our community I I can see if it's I don't think that this is in um I don't think that it's in contrast to our uh policy that we have for the community, um, but students shouldn't be coming to the schools and without supervision essentially is what it is. What if somebody gets hurt or something? That's right. Okay. I do be under >> Well, we've had we've had people just last year camping out at one of our schools, right, Kendall? Yep. And did not have permission to camp out at our school. And It It caused some um interesting calls. And this is good to chat for a little bit. Uh, but this does not violate those things that we
087addressed long and hard in the This is just talking students individually. So, you don't want a student to just decide, "Hey, I'm going to go play at Blue Ridge by themselves after school without any kind of supervision. You know, a random 9-year-old. Cuz I know the playground is used very often there. Uh, but they need supervision. Yeah. I I know people who do come back. And the last one is the third one under this section is the unmanned aircraft or drones. Um, clearly, um, those weren't around for the available use for most of us uh, when this was last uh, when last it been a thing. Um, but you know, this is you know, if it's if it's under a certain I mean, it's I don't know, under a certain weight limit, then The weight
088is 55 lb. It's 55 lb. If it was to drop a flower and rocks, that's a deadly weapon. I mean, but anything anything over that obviously has to be regulated by the FAA. So, and there's no airspace that's yours. So. But that is that is the actual law. What number is that? Uh, 43 or 44. It's actually three. 43 is like three policies all together. Um, I just organized them all together under the section. And this this is everybody. So, even including contractors and vendors and stuff like that. So, we have um, to follow the new middle school. Um, we have um, They actually did the noise take pictures of the site. That's how they get it. It's through them. They have permission to do it. They have permission to do it. We would have
089to. Am I good with that one? Okay. So the last The last two? section. So this would be local policies and um um if we we have we we do student drug testing. And so if then policy last time that um it was revised was uh I think in 2019. Um but this is the way the policy reads. So for Ashe County High School and Ashe County Early College High School um that any student who's issued a parking permit and um any student uh who is an athlete um and we do those actual percentages. Um has a random chance of being selected quarterly. Is it quarterly? Two or three times a year. Okay, three times a year. Which would be quarterly if we're not there in the summer for kids. Um Anyway, and then of
090course we could include reasonable suspicion um by anyone who's been issued a parking permit or athlete. That says everything. But for the most part we haven't even had to do that that unless it's they've come in under the influence. So, automatically do this? We do. Well, that's what >> We do. We do. We do. We do. But, it's There's student and then there's employee which is different, but this is random >> This is student, yes. This is consult with the local council. Yeah, that would be Fred. If you guys want to make changes to this or do anything different, I would consult with Fred. Okay, 5% would be how many? How many kids do we typically >> 5% 5% of all athletes. Okay, but so that that takes out our freshman and our sophomores pretty
091much. Um no, because they're athletes. Yeah. Except for the athletes. Right, it's just the athletes. The athletes each. Maybe 10 each. So, Are there consequences for athletes? >> Well, listen, we we've So, we have It's been helpful. It's been helpful. And it And it helps getting the parents Parents been aware. Making them aware. Making them aware. Is this addressing the um the code of It is in the athletic handbook that that's out every year. It's all It's It's in there. Okay, I still I still don't see anybody Okay, the freshman and sophomores would just be athletes who are being tested, correct? It's only for It's all all It's all all's athletes. It's all athletes. Yeah. It's not In the parking permit, yeah, that's right. But, the athletes could be pulled in randomly in the general
092population or do you keep them separate? >> 5% of athletes and 5% drivers. So an athlete could be a driver is what you're saying. >> Correct. It could be both. Yes. But no, I was talking about the earlier policy where you state that you do both testing on the general employees and students and you do 5%? And then this is in addition, so there's a double chance for an athlete or a student driving to get pulled randomly. Which I don't think is a bad I don't think it's a bad thing because >> performance enhancing we want them not we don't want them taking performance drugs. I'm fine So if you want us to continue this policy, if you wanted to change it, we could talk with Friday about time. I'm fine with I don't see
093no changes. I don't either and it's random as long as we continue to do random. And Yeah, we don't know until Yeah. Who does the It goes through season columns through the HR. Okay. Do you contract an individual person or agency? Yeah, they have a randomizer that does it for us. Who Who is it? It's um Hold on. A version of it. On premises. On premises is the name of the company. Okay. Which that could change. I don't think that should be part of the policy. I was just curious. All right. So the next one is the use of metal detectors, which um this is the new one that has a lot anything in it. But school system practice is a little bit different. Yeah, we do it for everybody now in all grades, all
094schools. That was not a thing in this and I have no idea when this initial policy was put in place. Cuz it it doesn't say. So I don't know if anybody even knows the answer to that. Uh Do you know? Don't we have any changes that needs to that policy? Don't we have another policy on metal detectors and So we do have um 43 42 Yeah. So this is actually the procedures but not necessarily the um It's not the policy. The policy itself. The policy itself is the one we just went back over a few minutes ago. This is um You know, we do use both handheld or walk-throughs. Um We don't have anybody outside of the school who is authorized to research. Our um resource officers um are usually there via standby although they
095can help run the machines. Um They're not supposed to search kids just because of their role. Um Right now this says random or unannounced searches within school buildings or on the grounds. Um we run everybody through. So we would have to uh change the word random. We would have to change change random and then Do you do unannounced searches within school buildings or on the grounds? >> So yes, we do unannounced searches uh with dogs and um uh I mean we do have we do have the dogs that are there every every once in a while and we can request them as often as we would them. And but those are random. Okay. Are there any principals here that would have other suggestions to this policy that might make it Well, this is this is
096not the policy. The policy's Yeah, this is the actual procedure procedure that we have. Are there any procedures that seem to me to be a direct match to the procedure I'm hearing that we do? So, I think it needs to be rewritten. Well, that's what we're bringing it to you all in case there's something different. Um but this is I don't even know the context of when this was It doesn't have a date. It has nothing to this procedure. We have and the principals have a procedure that is um used including pictures um that I can send to you all if you want wanted to uh Can we not put them together? place it. Um but this one the difference is this is not We do random searches with dogs, but we do not do
097a random search with metal detectors on a regular basis. Do you even have handheld metal detectors? We do. Okay. So, they're wands and um that's what I'd like to have more of those wands. Make it a little bit easier for some of the searches that come through. Is this something that would be good to give you all back in your court as principals and administrators to look at and make sure it aligns with what you do? Or if it doesn't come back with changes to it and red mark it out like they do with the school association. >> Well, this one also this is also um it does it like this one says, "Hey, if a weapon is found." It doesn't say what happens. Um we have the what happens, um but I don't know
098that that needs to be I don't know that all of this needs to be out there for everybody to see as far as the procedures. Well, whatever, but you know what I mean? So, let's Please work on this one. I'm not happy with this one. I don't know where I don't know where this one came from. And it does it does deal with students who are accused on that page. Yeah. But Well, it says false security procedures. Again, um I don't really think that's necessarily I'd table this one till you get more information. Well, like I said, I this one was there, but I have no idea under the context of which it was there. And maybe somebody here did. Can we have this one ready to go to this Do we need Since we
099discussed it and they revised it, we need to look at it before the next meeting before we can ratify all of them or can we pull this one out? Oh, we can absolutely pull 4342 out. What I recommend Yeah, make sure it's written in third person instead of Like I said, I don't even know the context in which this came about and there's no there's no date on it. So, because of that I mean, there's no adopted date on there. It's like it says >> on there. Right. I I wonder where it came from. Okay. So, good with that? I'm I'm perfectly fine with that. What we'll do is we'll bring to you all what our policy is, um but I'm going to ask Fred if um how much of that needs to be the
100procedure. We might just delete that piece of it and inform the board in a closed session because of the We don't want to disclose to everybody exactly what we're going to do if something is I The procedures aren't necessary, just the policy. So, I would I It's easier to change things if you >> Would you rather this one I don't even like I said, it doesn't even have a date that it was enacted. Would you rather just appeal it and then come back to you with procedures that are current? >> I think it's not it's not been adopted according to the records. I I would get rid of it. But do we have this we had the metal detectors in another place, correct? >> And we just adopted the 43 So I just say we
101just get rid of this and then redo the procedures. I agree with And I agree with you that these are that the procedures need to be kept quiet. Mhm. at closed session um so that people are not the more familiar students are with this the more they can find the grounds. Well, and and we'll we'll be as transparent as we can with people. Obviously, we want people to know that we're keeping people safe as best as we can. Um but I would rather not say detail this is step by step by step. We don't need that. Everybody in agreement to add that to the repeal list. >> So 4342 added to the repeal. I don't even know when it was enacted, so 4342 Please. >> [clears throat] >> And I think that's all >> That's
102all of them. Apparently, I got something. 846028 on 5 o'clock. And There is pizza back there. Well, let me hold on. Let me go ahead. I got a motion before you can get up. Go ahead. I make a motion we discuss the floor or whatever we need to do next. Adjourn. Adjourn, right? Yeah. Yeah, we're done. Is that a second from Ms. Warren? Second. Okay. All in favor, raise your hand. All right. Now you've got two votes. Thank you all for hanging in there.