001We go ahead and call this special call meeting of the board of education to order September 15. Roll call. Miss Jan >> present. >> Miss Teresa Calhoun >> present as well. Next we've got here is approval of the agenda [Music] personnel question but it's not confidential. [Music] personal. >> Yeah. >> If there's room to see >> I mean personel is on the agenda. >> Yes. [Music] >> I have a motion to approve the agenda. I move we approve the agenda. >> Thank you, Mr. War. Do I have a second? >> Second. >> Thank you, Mr. Jones. Any other questions, comments? All in favor, raise your hand. [Music] We'll go on with open session with our pledge of allegiance. >> United States of America. to the republic for which it stands. One nation under God, indivisible,
002justice for all. Why are we doing temporary? the mid year. We're hoping there are we've checked there are some potential graduates mid year that um could fill could be good to fill at the end and if not um retirement ends in December and begins again on January. So we could have a consistent chart potentially >> the cap correct to worry about the cap worry about from January to December when it captures um the salary to make sure that retired teachers don't go for their pay >> and so so we're good until December 19th and she's she could potentially work after that if the other does not work out which would being consistent for the kids. >> We are too. >> Thank you. >> Any other questions? >> Hearing none. And entertain a motion to approve
003the personnel. >> I may approve the personel. >> Thank you, Mr. Jones. No second. Thank you. Any other questions, comments? All those in favor raise your hand. Next we've got the 2526 with payments [Music] October. Last year we um in October because the hurricane trying to help people out back payment. So this is a straight we just have to approve it to the board for BBI. recommend we approve it. >> Thank you, Miss Elder. Do I have a second? >> A second. >> Miss Warren. Any other questions, comments? Those in favor? Raise your hand? Good. Next the main I guess is the budget. [Music] You'll have to make it bigger. It won't let you. >> It's just a little bit. >> Oh. Oh, okay. Sorry. working on both documents and the current plan. Could you
004talk just a little bit? >> But this she'll when she moves the numbers, you'll actually see it move and deduct or add on the screen. So that will help. So you know current expense you can move expenditures to capital but from capital you cannot move expenditures current. So, we're gonna I'm going to show you some ideas of some things to see which way direction you want to go. But I think there's some things that we can just take off the list automatically because we know we can't find them. So, Amanda, do you want to start with I don't have a voice. I'm so sorry. Now you do. Turn this on. All right. I got it back on. So, Amanda, can you start from the beginning just as a refresher? And I think this is first
005time for um excuse me for Teresa to go through this process. So if you want to start from the beginning that would be helpful. So you know we had our document we went through in March and we decided what we were going to take to the commissioners and around June 20th we got the um budget from the commissioners which is about a 3% increase. Very grateful for that. Um they have been very good to us over the years. I mean they very few years they've helped split. So I'm thankful very thankful for that. Um what this these two sheets we've got here do I pulled it off of the document so we can look at them side by side and look at the um different requests. So we won't really be using that um the
006yellow document. We'll be using these two and we will be trying to get as close to zero. See where we have under over at one million dollars. We're going to try to get that as close to zero today as we can get it. >> And can you say again, you said something earlier capital to current? Which one? >> You can take capital. You can take current expenditures that qualify as capital and move them capital. But you cannot take capital expenditures and move them backwards. >> Um, >> so the current can always add to the gap. >> Yes. >> So the seamless >> they go to capital. >> They could, but I'm thinking the rest of that max when when I was playing with the numbers and trying to get it as close to zero on
007both sides. Um, >> so and I also want to say there's been a new revelation with the welder correct today. So, >> we've had a couple welders um had electrical problems since we started school and so we're trying to utilize hopefully some of this money, some of CTE money and to uh replace those. >> We we actually because we have a a vacancy that likely won't be filled until January in CTE funds, you can cash that in, so to speak, so that he can use those funds for other things. And we do that depending on how much funds we have each year to buy things. And so he's um potentially able to do that with with the welders. >> CTE money separate from what we're discussing here, right? >> It is state and federal money.
008>> This is all local. >> Okay. So let's look at the capital document. the one on your right >> or put it on your right. >> Yeah, I mean >> one on the right up here. >> Yeah, on the screen. >> Um, we know that we're not going to be able to afford to do the football lighting this year. So, we can automatically take that out and and see where we're starting to land. Um, the transportation canopy over the gas pumps. I think Brandon, this was something that Lisa had submitted, but I think they need to do a little more investigation on wind through that area and what what the rating would be for something like that. Um, Miss Calhoun just put a canopy over hers up in Preston. So, she probably has has some
009information, some people you can talk to. Um, but I don't think we can do that this year just because we don't have enough information. I can take that one out. And then thankfully we're going to have two new activity buses this year. Um one is the one we ordered last year is still because it's um been built prescribed being built from scratch because it's a wheelchair accessible bus. It's taking longer. I was hope I was hoping we'd have it here in August and I think Brandon was too, but they are a little slower on that one. And then the new bus we just ordered, it doesn't have as long lead time, but we're hoping about 12 weeks. So, we're hoping that we'll have our two new buses pretty soon and can get them in the
010rotation. And >> are they on this list? >> No, because you the other bus, the one was approved a year and a little bit ago. >> Yeah. And then the other one, >> the county approved the activity bus and the chillers at the high school in a special allocation separate from our 200,000. So, the TR I think we'll put off for another year the mini bus. I know you could probably um keep five mini buses reserved at all times, but I think we'll hold off just a little bit on that since we do have the two new buses coming. Um he'll you'll probably pull a bus or so out of going out of county and put it as a in county bus would be my guess and maybe use that for some shorter trips around
011the county with smaller teams. take that out. We're getting closer. >> What is the replacement of equipment? What kind of equipment? >> So, we hold back a little bit of money throughout the year for when um tractors blow up or >> repairs. >> Yeah. Repairs. And um we've been fortunate to buy a piece here or there for the last several se several years, but um stuff's just getting old and it's just not lasting as long either. like um like it used to. Um I say when Tim Walton retires from the high school, the high school is going to be in trouble because Tim keeps his stuff. He can he has the ability to repair his own things and he's really taking good care of his stuff. But um I've been looking at those trees at
012the high school. There's a couple that could use prun, but they look pretty decent. Uh I know this was a preventative sign of a measure. Can we hold up another year? So, we were supposed to try to find an alternative plan there like somebody's fun that program. Yeah, I think Josh and I talked about it way back in the spring and you had you had found out the one program extension was replacing one time. >> Yeah, >> it wasn't that mean. It was like a limit on it. >> It's like three to one or something like that. So it wasn't they had a program earlier but we missed that where they were doing a one to one they're trying to get an invasive species they're trying to get rid of those ground pairs if they
013[Music] >> so is that something that we can delay or wait and see is this other program available this coming year offer. >> I have no idea. >> So, you might want to share about the building addition and how we can do that in phases. So, we are just completely out of room here. If you've been upstairs, it's in the hallways. It's just a mess. And um the two storage buildings are just packed full. And you know, some of it was due to Hurricane Meline and the number of things we received. We're still handing out. We still got clothes to hand out. We've still got um a few odds in the end. There's still water I think of water down underneath. Can we get rid of that one, Amy? So, we've still got >> We're
014getting close. Um but what we we come up with an alternative solution to actually building an addition on to the storage underneath the annex where that garage door is. It's dry now. It used to um the town used to have a leak and it would go under the building. >> But thankfully they've got that fixed. And what um we'd like to do is we'd like to seal that concrete, put a new locking garage door on there, um do new windows, and at some point a mini split to keep the temperature right so that things don't mold in there. So we think we can do that in phases. And what we would like to request is to do that today, but with about 35,000 that where we landed. So that gets us a little bit over
015budget, but we need to make a few more cuts here because I'd like to move the athletic maps over to capital. I can pay these two pieces of equipment out of the replacement. [Music] The floor scubber and the floor burnisher can be done out of the replacement equipment. And that gets us almost to what we need. >> Almost what we need. We'd only have to use a little bit of fund balance to cover the wrestling mats. And maybe not. Maybe I don't have any equipment go down this year. or or if the building addition is less than that for the actual floors and the garage door. Those would be the first two priorities because we need to keep animals out and >> while we're talking about the why why is everyone uh raising money for
016athletic equipment at the hospital or the teams raising money for equipment? >> I don't know. I haven't heard that. I've had about three requests in the last week. They just started and they're raising money and when you click on the link you know it's one of these donation links and when you click on the link it says equipment. Can you explain that to me? >> Is it through boosters or is it through >> it's not through boosters because the booster club don't know anything about it and said nobody had asked for money. It's actually a booster club member that called me and said what's going on I just get these things. They didn't know that either. real quick on the building where it says 100,000. You said something about 30 or 35,000. >> So then
017that would leave us with 70,000 left of that money. >> Right. But when I take up see under over >> when I put 35 in there, it puts us at 24,250 to the good. >> To the good. >> So then we're good, >> right? Well, we're going to move mats over the rest of mats over there >> and that would get us in balance. >> We've got a little bit work we've got to do current. >> So, we're moving the map to the current >> to the capital from the current to >> current to the capital. >> Correct. the certain not [Music] >> her formula. I did >> 57 >> and you know that's that could be made up here replacement equipment or we can dip just a small amount into fund balance and lots
018of times when you know these are projections that they give me in the spring lots of times when the actual bill comes in it's less or it has sales tax on it and if we send it to the county to pay um we don't have to count the sales tax because they get all a sales tax back or we don't which is another crazy >> what about the playground equipment that's for um our prek right >> blue they do have they do have what they need and it meets requirements at this time Mitchell was wanting some swings and things like that >> but we do meet the we do meet the requirements of eers and fivestar and child their website at this time. >> They need to cut playground equipment anytime, but if they're okay,
019I know that Mountain View has a lot of trouble installing on the sinkhole and part of that that piece of play, right? >> I don't know. >> So, we'll talk about the sinkhole um here soon, but essentially let me show you these pictures came out on Friday. Um FEMA is saying that it's deferred well it's deferred maintenance. So they're as old as the school. The piping that runs underneath there through that's what the sinkhole was caused by and they are literally split in half and rusted through. So those pipes have to be replaced and they're not going to cover it through FEMA. So, it's another anyway um it's another $70,000 uh dollar to do the pipes and then we're going to have to do the um underneath whatever the playground sits on the pad. And
020so that's going to be additional. We're hoping that the playground equipment is actually um is still good after that. We don't know. Now, this there's a piece of slide that has nothing to do with that. It's just a different piece. Um, which has to be repaired, but we don't want to repair that until everything else is stable. Um, so what we're hoping and um, we've tal I we talked with Josh about this and I was going to contact um, this was earlier today and I was going to contact Todd McNeel um, before we talked to Adam Stum. The what we saved in Guess This is public now. Hi Adam. my Todd. Um what we saved in the $800 and some thousand that um that we originally thought the chillers would cost us because this is
021also capital. Um it saved us um just under 300,000. Okay. Um, we were going to ask since that was appropriated specifically for chillers if we could use it for this deferred maintenance since they already appropriated that money to us um to go ahead and fix this underneath of that area in the um uh at Mountain View and uh potentially the pad and if the equipment if the playground equipment needed uh replaced to go ahead and use it for that since it is a need, we have to do it and it's money they already appropriated. They just appropriate it for a different capital expense. So, um I had not uh been able to get a hold of uh Todd specifically about that, but that was my next uh step um uh just because we need it
022and it's already money that we wouldn't have to ask for additionally. It's just something different. We'd have to appropriate it for and our kids need a a playground and we have to fix that sinkhole. And and I mean we were back and forth. I'm like, "Come on. We got to find something that they're going to fume is going to cover." I think thought of every angle. I know you're laughing at me. >> The sink hole. >> They'll fix the sink hole, but the piping and stuff is expensive. >> I mean, it's expensive. And I'll send you guys the pictures. Like, they're literally rusted through and split. There's no salvage in them. And it's clear that it's deferred maintenance. >> So, you know, I don't know how you tell that it I don't know what the
023lifeline is. I'm learning a lot about this. >> 25 or 30 years. I mean, it's the >> it's 35 years old. >> Yeah. I mean, it's it's what's we're going to experience across the county, >> right? That's a lot of water that carries out >> that time. Y Well, and then there was a lot of extra water last year. I mean it was just it just put too much pressure. So while we might have been able to get another five years out of it um unfortunately >> extra water >> the extra water washed it out. So um but we have you know Basica has come through and done an assessment and um to help us out that won't be to you all until December or January the final assessment. However, um Jody has recommended um
024as a part of that for us to potentially do some that was mostly buildings um because that's what we're required to do for the state. Um however, well, Joe, do you want to tell them what you had suggested? >> Yeah. So, through the assessment, you know, we're trying to put everything in a a decision tree type model. My recommendation was to look at getting a private engineering firm that wouldn't bid on any work to help us assess civil tropical plumbing needs based on like each building in our area. U because we know the civil work like we're running into with this water uh drainage out of um Mountain View. We need to start to assess where where we're going to need to look at replacing parts like that and where we need a camera that
025I think an engineering firm would help us be able to do that a little more clear. Um that was a part of the aska along with you know a number of the other projects so we can hopefully make decision trees the best as best we can for projects going forward next five to seven years probably >> aren't we required to do that every five years anyway >> that that project yes it is but it wouldn't bring in like the on ground and on like >> on site in the same way as an engineering firm would it would be a little more detailed they would help us camera lines and things like that or recommend where we need a camera um to assess some of our plans. So, and they dig into it a little deeper
026than what than what Biasco was. It's it's kind of a, you know, a different filter on on looking at different things and applying some more preventive maintenance things. For example, you know, what what it looks like to upgrade panels at Mountain View, bringing in switches is a part of what have already been done. So we've we've got some good assessment on what our facilities need but the whole report I think it'll be a quality of what we've done with it but I think it can be enhanced. So how much difference in price? >> I'm not well we've not quoted anything. We put some dollar But it's not sufficient just do they have some brain panels to help reduce >> mushroom because think they might have some already in there, but I don't know what that
027would take. I mean, it's a gym, so it's it's the ceilings are really high and so you're going to get a lot of that empty space, but unless you've got the really, you know, long panels, but those are expensive. >> Yeah. Well, I was just thinking a stronger sound system will do more loud bouncing. >> Absolutely. Absolutely. There are some pads over there, but they are mainly, I believe, for protection because the the playing court is very close to the wall >> and they were worried about um back in the day slamming into the wall. So, um one of the PTO groups put those pads in there on the wall if they're still there. Yeah, there's those are still there. Those are still But those were not intended for sound. No, nobody. >> Well, they're
028covered with sound absorb. >> Yeah, >> they're covered with that. >> Yeah, >> it's not really absorbent >> leather. Yeah, >> plastic leather, whatever it is, >> that would be nice, but >> back back to the playground equipment. I hate to >> if we have what we need to prepare test and all the inspections is that something that we can put somewhere else or we can't move it the other way where we need it though that's what is a I my eyes won't let me read that is the way you're putting up the number changes um how much more do we need to remove than penny and um >> 5700 bill yeah >> and like I said we can recapture that in the replacement of equipment money if you know we're lucky this year >>
029that's that's always a moving target because we don't know what is actually going to break and how much it's going to cost and some years we're over some years we're under >> um you know it's but 57 honestly 5700 I mean you might get you know a person that's out for um and you know in the scope of in the scope of the total budget that's not that much time. I don't want to really show a gain in capital um and fund balance because they're not going to say you're not spending money and and we do have for some major things that happen in the building, we do have the state money that we try to use first to help the commissioners and others. Um but we already have encumbered uh so to speak the
030um the project at Westwood potentially um you know the water project um we've got to have that taken care of um soon. Yeah, that's right. And so the roof the roof at the middle school um is in there. >> The bleachers. Yeah, I mean there's some things in there that um the uh hot water heater that they're working >> it's finished, right? >> It's finished thankfully and the boiler at the middle school car there too. So yeah, I'm thankful we've got that >> is but it's specific to what you can use. It has to be that instructional building and it can't be >> So you can't use it outside. You can't use it outside. You can't even use it on the concrete. outside the building. >> So, it has to be inside the building. >>
031It has to be Yes. an instructional building. Like if something breaks here, can't do our We're just going to have to find a way to fix. >> We can't use that for the speaker. >> No. Huh? Because that would be >> We probably could, but >> I don't know. We couldn't do it out of capital. I think we, you know, like I said, we don't want to show that we're not spending the money that we've been think of this as bigger bigger projects, roofs, chillers, boilers, um things like that. You know, we we were able to do flooring at one point in time out of that pot of funds, um big mostly big ticket items. So, and this is something that um once it is approved by the board, Todd McNeel and Josh both have
032to sign off on uh before the state will allow us to have that money for short. >> Well, back to the prek. Um we do have an um equipment at Ashley Learning Center that Blue Ridge doesn't have. So if we're talking about equality then um that's why that was put in there to make sure that all the quality at both sites and there was a um with a slide climbing activity like the bridge and then the climbing wall that was that have bridge that's why that was put there. >> So blueidge has but they need they have the balls and the um jump ropes and the little hoops and those kind of things. They have nothing. They have bikes. They have no apparatus to be able to find my >> wall. >> They had to
033take that off because our health inspector said it was not um it it was very much damaged to be able to um fix and it was rusted and things like that. That health inspect they did the health inspector had to take it down. >> Same way with the sand same sand. >> Yeah. >> Yes. >> I don't want to speak to the 60. I I think Mitchell actually might have wanted to the the playground closest to the the soccer field was in was in his bubble originally, too. I think the age of that that piece of equipment is >> it's getting getting close to beyond life. >> Now, that's a newer piece of equipment that has been replaced since the school has been there. >> Oh, the one on the side closest to the Okay.
034Well, >> they had replaced it when >> Oh, it's but it certainly aged then. So, I don't know what >> I don't know if that could be maintained or whatever, but the original playground equipment that we that the community raised the money for. They replaced that several years ago, but it had been that long in the life of a playground probably. So, obviously, they're not making playground equipment that last and we know that everything you buy doesn't last anymore. So, that may be the problem. But that has been replaced since Mountain View. the lower one at Mountain. >> Yeah. >> So, >> our health inspector does inspect our equipment and if it has even a little stress fracture in the slide or anything like that commission. >> So, you're saying 57,000 that were a little
035we're good. Okay. Yeah. So on your on the screen on the left hand side, we know that the um we're not going to be able to revise the supplement scale this year. That's going to take a major commitment. >> Which one did you just say? >> The $750,000 one at the bottom. >> So we'll take that out. Unfortunately, I don't think we can do that in second agriculture teacher this year. CT's been hit hard with mandance and different things and that just don't we're being hit in every direction at the moment. That's we're we're down to um just under 2600 students. Is that correct? >> 2510. That's not counting prek without >> that's a district without pre >> that's an estimate >> within student >> I'm sorry >> yes >> I'd like to express my
036concern again about um assistance in grade um I'm hearing and I don't talk here about that but that as attician sometimes will have less of those assistance and I'm worried about our foundation. Um, we need to find some money to continue those for in particular and I know that there was one second grade assistant that was part-time that we no longer had at Mountain View. Um, so I would love for us, we need we have to follow them to to keep that just three TAs, one for each child and three first grade. >> So we have uh so we have teacher assistants in kindergarten across the board and we have what's that >> is that correct? >> No, they do not. In fact, they only fund one for every Well, a class is considered 21
037students, but they tell us we're not allowed to have 21 students in a class. So, they fund a class at 21 students, and kindergarten is fund exactly. Kindergarten is funded at um two TAs per every three class at kindergarten. So, two TAs for every every three classes. We protect kindergarten because I really do think kindergarten needs to have one to one TAS and so we want our our kindergartens to have full-time TAs. I >> that that I think h I mean if you've ever been in a kindergarten class you know how tough that can be. >> I work as a TA kindergarten two years. >> So right I mean they they need zipping, they need shoes tied, they need just nose wiped, whatever. I mean they still are not as independent as um the third
038grader. Um and then our first grade and second grade are funded even less than that. And unfortunately um as attrition comes we've talked with some principles. I know it's hard but we have people is our biggest budget and um we have uh literacy specialists outside the classroom. We have art PE that we're trying to protect. Uh we have media specialists, techs that um for computers and others that have districtwide duties, not just school duties. Um all of these come out, counselors come out of the same pot of money. Um and then we have nurses in every school. And so as as we have this squeeze on people, unfortunately the state doesn't think we need any of that. I mean, they give us very little money. In fact, some of the ones that are out of
039the O7 uh funds, um we have 30 people and only uh six positions of those 30 are paid for. So, we have to find other pots of money to pay for them. And that that's what puts the squeeze on the on the TA. So, we're trying to keep as many as we can, but I I just without taking away from some of those other teacher positions. Um, it makes it really tough. I mean, I I wish the I wish the state would actually listen to us and fund us how we need to be funded. I mean, I think that we have an excellent model. Most districts can't even find that because they have lots of other programs and things. I mean, we're going to have next year a million dollars that we have to spend
040on math books. We don't have it. How much do we have left in the funds? >> 500,000 510 510,000 >> actually for every not I mean >> oh yeah we have 500,000 and that's to buy every book in the in the that we actually would need but they're doing a curriculum adoption and for us to be able to keep up to find another $500,000 and that's that's the unfortunate squeeze that's happening all across. And then if you're losing if you're losing students as we now we we're seeing a bigger first grade. We had more kindergarten coming in. Um but in those other grades we're seeing fewer students which impacts our funding in every little pot all the way around. Some years we get our ILS last year we didn't. You know maybe every other year
041we seem to get it because we don't know the for the we know the formula. But it doesn't sound >> but it doesn't make sense. So um it there are things like that that well benefits I mean for a regular average teacher it costs us $100,000 for one teacher. Now now our teachers don't make $100,000 but that benefits package especially with the addition that they keep putting on us with the health care it's a lot it's a lot of funding. So, we're trying to maintain as much as we can and we've really protected those lower grades um from a lot of it. But, you know, we AIG, we have AIG, we have three AIG teachers at, you know, one at each of our elementary schools. I mean, I can't imagine not serving our our gifted
042students. Um, but that is another teacher that is considered out of that plot of funding. So where did the money come from to u put the system in the pill? >> Uh sir Brandt it's it's one year they're one and done >> and my understanding is grant money came to fund the school that the funding for the school that all came from a grant. >> No. So they had they're using one of their classroom teachers who teaches uh who teaches up there and then the assistant come came from the serve grant from hurricane and so that particular grant was very very limited. Um it helped us fund summer school. It helped us to uh fund a social work no not a social worker two social workers >> two behavior specialist we can find them but
043it's very limited. So it's not like we can move it over into something else. You know, it was it was very specialized on what we what we could fund for that. So it's grant funded and and last meeting we had she made it very clear that it will not >> Yeah. June 30th. >> So we will have to use our summer school money >> in June. Yeah. To fund the school to help. >> No. Well, I mean the summer school money that's That's a part of it. >> That's part of the grant. So, we'll be able to fund it, but it'll it'll be done by June 30th. >> Yeah. There's there's no extending it beyond that. So, I mean, this is a that was a temporary one-time thing um that there is no funding for
044it afterward unless there's an additional grant. Sometimes you could get grants um for um uh high-risk situations um to help out, but those are also very difficult to find people who uh enjoy working with special populations. So more than likely this is going to be done. So, by moving the welders and the mats, the welders to CTE, possible save money in the uh mats to capital. Are we where we need to be on this? >> We're not moving the welders capital. We're just moving the athletic mats. >> The athletic mats and um >> no on the a teacher. So, >> yeah. How does that put us now? So we're at about 169,000 short. But the athletic trainer, it is our understanding that the hospital is going to pay for the athletic trainer. We'll probably still
045contribute our it's like 7,000 some for our part and then the boosters pay a third. So we'll probably still get bills for that portion of it, but it's our understanding that they're taking care of the athletic trainer. >> How many paid? >> It's a set dollar amount. It's not it's not set up like the $11,000,000 and that's what we'll end up playing. But it says 70,000 here, >> right? >> Well, that's what that's what he had asked for out of full time. That's what he had brought that Brian had brought to us. However, um the hospital um when they hired someone Yes. And um we had to have a meeting that there's no way we can pay for that. the type of person. >> There was no agreement beforehand. We we had no idea that
046they were making that offer or higher at that point in time and certainly um that so that right now they're taking care of it. >> They didn't communicate that. >> No, they only have to cover the collisions for wrestling and football, but it'd be nice to have other coverage, but that's all we are required to cover. Is that correct? >> That is correct. No. So we can take that 70,000. We can take that out. >> You think I would take it for 11? >> No, it's already in the election already. >> It was already in the budget. >> Does that need to be upgraded or is it going to stay the same or what? >> It's been um guess we need to follow up with them on that. See what how they want to handle
047it. >> Yeah. Um it's a Dr. serves on the hospital board. So, >> so I cannot >> Dr. have that conversation. >> We'll go back to them. I think it may have been we I left the meeting with a few tasks for Mr. and then we talk again. >> But bottom but bottom line is we're not paying $70,000 when we're included in that decision. we can't afford the instructional >> so that's going to be known that that still doesn't get us quite there >> right so that was the next place I was going was the um early college curriculum instruction coach there's no doubt that they probably need some help up there but just can't >> is there any way we can make that because I'd love to see them get some help because they
048I've had people reach out to Is there any way we could go less than what that 96,000 is if you're going to get a qualified teacher? No. That's what it's going to cost. It's going to cost about $100,000. >> Okay. So then under the umbrella, can we do something with books community college of them actually able to help with the education, the curriculum? So um that has to be a way. >> Well, without me saying anything that might put any kind of relationship in Right. Not um we're I had a conversation with Lindsay on some ideas that I have with both Wilks and maybe Appalachin State University on how she might be able to get some help. It wouldn't be necessarily paid full-time help from us. Um but it might be a way that um
049we could utilize their expertise. And so looking into that u maybe similar to how you know we support our new teachers um you know maybe be able to get some you know somebody wants to do a graduate project that helps uh break down some data or some professional development you know somebody that could be of use for um to Lindsay and to the you know the kids at the school. Um there's some ideas that are out there but they're not fully massaged yet. So, we want to make sure that whatever we do is going to be productive for her, right? But right now, like I don't know where that $100,000 would come from. So, you know, we've got um several of us here that can go up and give the early college more support. Um
050would that be a possibility? >> Well, but it's not going to be she wants consistency and unfortunately we've got a lot of people that are carrying more weight right now. Does that state have a master's educational administrative degree? It has an internship. >> It does have an internship connected to it. It's finding the right person. Now, next year, we could potentially um put our um principal fellow there part-time. Um but that's not until next year. And um and we also want to give our principal fellows um a breath of experience. So it wouldn't be necessarily for the full year. You know, we want to make sure that we're growing people that have, you know, experiences in in different settings, too. Um we're we're looking unfortunately the early college is not a place where you typically
051um have um grant funding and other um opportunities. And the state has not increased. In fact, we are putting more money toward the people who are required to put funding toward um every year and textbooks for the for the uh early college. So, it it's not because they haven't increased it in what 15 years since the I mean, we we haven't been >> when we dropped tier went from a tier tier one to tier two before I lost $75,000 right there out of that. But that was all her extra money to do textbooks, any supplies or material or things. >> And what's the ratio? Like if they have 150 students, how many teachers do it need to be? >> Well, it's hard to calculate that because they do have students who have have Wolves classes.
052So, you know, they have five teachers and 150 students, but only your freshman and sophomores really have classes there full-time. Now, juniors and seniors do have classes there, too. And Lindsay, she's feeling it because she is the one who nurtures them, keeps them in school. They've got, you know, they've got a population at the early college that resembles the rest of the district, um, which didn't always, um, wasn't always. say they have a high high uh um uh first generation population now. I mean they're they're getting to the point where they do need other supports that they possibly didn't before. Now, what's the ratio at the high school when you talk kids compared to the principles? Is this Oh gosh. Um are we I mean about the high school um has more kids per um
053per principal, assistant principal. Um they have what 700 students at the high school and >> at their 685 something like >> so do the math without going in my head. >> I didn't even know I was just curious. >> Yeah, they're one to 175 >> for from an administrative question that students do. None of our school >> not even high school. >> Not even 30,000. >> So I I'll I can I I'll submit that to you. Um the presentation that I did at the not this year but the crate what was it last year? >> Um that actually looked at that. Not one of our schools um qualifies for an assistant a full-time assistant, which I can't imagine ever not having. Like I it's it's an imposs it really is an impossible task when you
054think of all the different things the state piles on um to every one of our roles. Um Amanda was saying, I thought, gosh, this would be nice. Um it wasn't all that long ago that you know everybody had a secretary like I was like I already have a secretary you know everybody has secretary >> right and so we we just aren't funded in that way and they they've dropped position a lotment in a lot of in a lot of areas which puts the squeeze now it's a dollar a lotment that never keeps up with inflation. Um so the one to one uh that we have really isn't one to one because they don't fund us for the number of students that we have. They fund us for a portion. Just like the teachers assistants, they'll
055fund a class at 21, but they require us to be most of them are 16 or 15 or 17 or whatever the the number is at the different grade level, but they only find us at 21, but then they find us at a portion of 21. So we have to share anyway. um we can recalculate it for this year's numbers. Um again, if you guys would like to see that. Um you know, we've sat down um you know, we sat down with Ray Picket um a couple of years ago and shared with him what that looks like as well. Um, I know that NCASA that that I'm a part of has actually sent that as a request to the state to let's just fund assistant principles, one assistant principal for every school and then a
056portion for every number of students after that and it's fallen on deaf ears and and really, you know, from a safety standpoint, we can't afford to not have somebody that might asked me some questions and we couldn't we had designated they're shocked. People are shocked. Well, and and most of the time that the budget they make is so complex that the average person would have no idea. And then because most school districts go ahead and put an assistant principal because it they made it in every school. Uh well, not well most school districts do. people just take it for granted that the state does that for us and they don't. It's really our county and um marvelous uh finance officers like Amanda that's able to find the money in different pots um or be able
057to understand the PRC codes well enough to say okay because we have X um we can fund it out of here. But a lot of those are not guaranteed and they get tighter and tighter. >> I'm just going to throw this out there. Is there any way that one of the APs from the high school can work and talk at the early college? >> Um, we we'd have to talk about that. Um, but you're talking about you're talking the thing is you're talking about proportion and Lindsay is one person for 150 and the high school even with a smaller number of students is one person for 175 students. So, we're not, you know, she's not out of line with the high school as far as that's concerned. It's just hard when you have to think
058the lone person making those decisions and doing a little bit of everything where at the high school you can have a principal that makes the bigger decisions and the assistant principles that can specialize in things. So it just makes it it makes it tough. >> When do we have to order those math books? >> Okay, so this isn't even math. >> The one on here is Well, we science and there's a big difference between the math and science really. I went very very very low that would probably >> I wouldn't even cover science and added and I try to go low because I try to be very fiscally responsible but our science teachers are begging for materials. The problem is nothing aligns to our state standards. They're very they they align to national standards and
059our state doesn't align to the national and so what we do know is that they are the state is betting science textbooks right now and so once we get a choice finally been waiting on for a while as we he'll tell you um they're going to want those and that 65,000 wouldn't even touch that and that would only be fifth grade eighth grade and biology I mean it wouldn't be >> what they use right now in page five is discovery science which you guys have approved there at the end of ESER for a multi-year contract. So that ends at the end of this year. So at the end of this year I have no money for science pay. So >> that mean coming out on math which will be heavy looking at materials this year
060and honestly probably the next. So mid what not not this school year but halfway through the next is when we'll have to start making decisions and purchases for being that the state board does you know when they come out with the standards as they get approved and then we have to find what aligns to those. >> Is there any chance the state would I mean that would be awesome but And it's actually textbook business. >> It's not the it's not the state. I mean it's the state not the not DPI as far as that decision is concerned. But we do think that they are going to instead of having a fiveyear adoption 10ear adoption. So it has more of a light has more >> that's a good thing which is a good thing. >> It
061it switches you know it's doing it every five to eight years. And that's a lot of fiscal responsibility to put back on this trails because then you have to make sure what you have in mind and in that can make it you can get by somewhat. We couldn't with our last one for sure because alignment but with the math um I do feel like with the changes that they're talking about we will find one that's pay and even hopefully something that aligns to high school which they've been searching for years and we've had supplemental things but nothing that aligns and that's a statewide issue. every curriculum director in the state would love. In fact, if any of you are good at math and you would like to develop that, >> you'll be rich. >> We
062are desperate for math that lines the high school level and intervention math. It's >> very hard to find in our state. And I think that's probably one of the reasons why we lag behind in certain areas is because that consistent curriculum is so important and instead kids have gaps. And so, you know, if you're not using a consistent curriculum from year to year and you get um gaps in in math teachers and we're fortunate we have math teachers here who actually like to teach math. Um a lot of places don't. So, but it's expensive and they're not they're actually giving us less money in textbooks uh than they ever have. And you know, we hold true to believing that we don't need this to be our only source of text. We we want kids to
063have books and materials that they can actually um utilize and something that's going to stay stay around. Frankly, a lot of the digital materials have become just so expensive that they're almost as much as a a hard textbook that you can keep for 10 years. >> And usually that's a yearly cost. Digital can be yearly unless it's included in a hard copy version. So we really I don't I don't like digital because it is really that's just not sustainable. And this is one of the reasons we are having such big financial crunches for supplies and everything else because suddenly in the mid 80s you need computer discs and one or two computers per classroom and now it's every student and every teacher. That's a huge increase in what's going out just to fund this full
064aspect of what's going on. So does so does the board want to remove that curriculum instruction coach after? >> I I I agree with that. No, it's sad that we can't do it, but there's no way we can get in budget otherwise. And um reducing the curriculum instructional materials by 3,000. I think you said we get us to budget and it's some hard cuts, but I just don't see it every way. We need 11 months at ACS. What's that? >> The 11 months. They use it every year with scheduling and like it's it's needed every year. There's never been a year that that I've been here and even long before I've been here that that person wasn't paid for that 11 month. We >> just need to make an 11. >> We just need to
065make an 11month employee because it it actually costs us going in the long run. Not. And then every year a 12 month on the custodian. We really don't have any choice in that because we're running the yearround preschool. know that you exactly >> well I'll I'll tell you we we are looking for um additional funds because we do have se you know we can't just plan for this year we have to plan forward and so Um our uh for example, we're hoping to get a five-year grant with Jamie. Um fingers crossed for this one. Um we're hoping to get a five-year grant that will allow us to um fund um our uh two social work our social work fund two social workers one social worker and >> I'm sorry I I'm sorry. It would fund
066the ask center and one social worker. Um the ask center, you know, how valuable that is for the high school in general. Um you that's paid out of something this year. I don't remember now. We've had some conversations. >> We were able to n >> okay money that carried over to pay her for one year. >> Okay. So she's not in the normal budget um this year. She's in a different pot of funding this year, but we we know that we need to protect that. So, we're continually looking for additional sources to keep that stable because we know it needs to be. But usually those are specialty funds, not funds that are going to fund just a a regular teacher in a classroom. They're typically, you know, funding things that are going to contribute to
067the betterment of kids through mental health. So, our behavioral specialists, are they allowed to work with the children or is this a coaching type thing? >> They're working with the children, the teachers, they're supporting classrooms. Um, they're writing FBAs and functional behavior assessments, but they are definitely working with children also. >> Specialists, the behavioral clinicians through 12, they are serving students. after the board meeting and theou was signed where they had already been getting applications and paperwork in that they're serving students now and we'll continue to um nurture those partnerships with app health and others so that they can help us to find the money too. Unfortunately, that's just not something that the state has been willing to invest in. And you know, some of the times when we might get some money, it's not
068enough for us to even contract with somebody, let alone pay for a full salary. So that's why we're forced to write grants. >> So [Music] it's a team effort for sure. charter school. What's that? Well, the charter school and choose who they want. [Music] >> Okay. So, I've got a motion from Miss Ward to approve the changes to the current expenses of capital outlay. Thank you, Miss Ward. Do I have a second to her motion? >> Second >> to Miss Cal and Miss Jones. I have a motion. You got a question? Well, I appreciate the folks being willing to bit their teeth and we know you want to focus that everything that comes across the just like I can't pay everything I want. So, I mean, it's just hard. It's very hard when we're talking
069about children and their growth and their wellbeing. We're not getting the support that we need financially. [Music] >> Yeah, they can't. We've got money to do there's not that's the question. >> Well, we watch the news. I don't want to say names or anything. Our system is in good shape compared to others that have been the headline. So, we're thankful very true. >> That part is true. So, please pass that along if you guys wouldn't mind because, you know, we we get caught up in other districts around us and what they hear in the headlines and they try to apply it. But there there are a lot of school districts. We being one of them that takes care we're good stewards of our funds. We try to give um you know, invest as much as
070we can in people who are going to work with our kids. I don't think we waste a whole lot. Um, so you know, please please put in a good word for us and that way maybe they'll want to invest and scale up some of the school districts that are really being successful in some of those areas. >> This team works so hard. I mean, they work hard. >> Oh, yeah. They're millions and millions multi-million dollars in in the 42 million. Yeah, it there it might more than that. >> I will bring us back to the motion on there. So got a motion in the second. Any questions, comments? >> NCT motion anything else? I don't have anything discussion or announcements or anything else. Um, if you are going to attend on the 9th, uh, let
071me know. I think I have three people that are attending. Um, if you, if you all, uh, plan to just let me know. Um, I that would be And then, um, >> tomorrow is our best of the best dinner. And so, we're excited to be able to honor our of the years and their spouses at this event. So, we're very excited about that. >> Um, I noticed a >> North Carolina School Board Association conference that's coming up and I got a peek at the schedule and it's about laws and school boards and um um I was interested in going to it. I can paint my own way, but I'd like to have somebody else go with me if there is so >> in Nashville. I think it's >> it's the 9th. It's the same day
072as that. >> Oh, so then we can't do both. >> But there is one in November in Greensboro. >> And so that's their that's the one's on on specific to law. The other one is specific to just everything school boards. So their general conference and that's in November. So that's uh if you'd like me to look that one just opened up I think it was Thursday or Friday last week to start registration if you'd like um like to join that one. Is there any other ones coming up like the one she just mentioned in Nashville with the board policies? Is that not so much of the law but more of the policies where the state where the board knows for me to know where the lines are? So, usually that one's in January, but and
073let me get that I think usually that one's in January. They'll do a regional one. Um, typically we've brought in Chris Campbell to come do um the training for everybody and because he that's what he I mean he does a really good job on that one. Um, but they typically will have a regional one um that's in addition to that. So, you know, that's something you can do both. I've been to both and this is much better and >> he's probably the bigger one >> too. >> And if you would like um as far as that's concerned with Chris Campbell, I can get him to come back and do an update. We're kind of waiting until after this legislative session is over. They're supposedly coming back here next week. um and if they make any
074more decisions. Um but the uh I can have him come back too at that point in time um once those decisions are made and that would generally be in October. So >> but absolutely I mean and and and we have we have funding that you guys can do that. >> But Chris back would be the same thing that he did last year. >> Oh, it would be different. It would be he would he well he would do whatever we wanted to do. He could give um he could he can do just about anything you're interested in. It could be general board. It could be um new laws that have been enacted. It could be case law. Um it could be a combination of each of those things that are directly impacting our schools. >> How
075about you and I sit down and and we can talk about what you're mostly interested in. And if you guys might not be interested in what I >> and if you are I, you know, Janet I know said she was interested. We can absolutely sit down and have them customize it or or and um you could go to one of the conferences to fill in the gaps. >> I went to the general one two years ago and it was not very helpful. >> Yeah. And it's typically pretty popular. That's one that's most attended. But it would have been better if there was more because I I noticed other boards sitting and discussing and planning and thinking through their unique situations. But I was and that's what I think it'd be a good 15 bill. >>
076Yeah. >> Not in October, >> but but the November one in Greensboro, that might be a really good one. >> What are the dates for that? >> It is. Hold on. I have it down. on the 12th, 13th, and 14th of November. >> November. What was it? >> 12, 13th, and 14th. >> Can you go ahead and enroll? >> Who wants to go? >> I can go ahead. I don't have Thank you Any second further? If not, I'll entertain a motion to adjurnn. >> I move we adjourn. >> Do I have a second? >> Second. >> Any other questions from him? All those in favor? We're thankful. [Music] I'm sure [Music] you look at it. be as clear as day. Second clear. [Music] Whoever told you I don't really want