001Okay. I still got a few minutes till a pre-existing builtup roof which is a cultur pitch uh colour and felt built up roof system. So basically right now you have two roof systems up there and the roof systems are over a variety of different types of decks. You've got metal decking, structural wood fiber, which uh the the trade name is sometimes called tectum. Uh there are areas of plywood. There's also uh concrete and lightweight inflamed concrete. That's a lot of different deck types over one building. And what we also looked at was existing drainage. Uh currently it drains to roof drains, internal roof drains, gutters and downspouts. And right now it's pretty much flat. There's uh little bit there's standing water. Uh there's no slope in the roof system to provide positive drainage towards the
002uh water management systems. Okay. So, we'll look at a couple of roof conditions um and why replacement is actually necessary. First, um the spray foam uh has been up there since early 2000s. And back then when spray foam coated roof systems were being put down, they weren't meant to last 20 years. you know the coding systems back then were intended to be a 10 five to 10 year type of surface life. So here we are today 2025 uh 20 plus years around 20 years really of the the um the roof that you see which is the sprayed foam coating system. Uh what's underneath there is well first the spray foam is about one and a half two inches average thickness. So it's not a whole lot of R value insulation that you have up there
003currently. So underneath the spray foam you've got an existing builtup roof with a very minimal insulation as well. Right now we think at most you probably have an R value of 13 and the current energy code requires you to have an R30. Okay. So your thermal performance energy efficiency is not quite there. When we did our destructive testing, we found moisture in both layers, both the spray foam and the pre-existing boot. So, there's moisture that's been trapped between systems for however long. Um, and it's kind of widespread, I think. I don't know how many how many uh areas I think, but the majority of the roof cuts review moisture throughout the the roof systems. And uh typically when you consider a repair or recover type of system where you leave or try to salvage existing
004uh insulation when you get beyond a threshold which is 20%. From a feasibility and a benefit cost benefit standpoint when you approach 20% of wet inflation you're just better off mobilizing and replacing the entire roof. Um, I know early on when we first looked at this building and and interviewed and uh look at the RFQ, there were thoughts of maybe some uh uh options. We talked about trying to repair the roof. I I think we're beyond that. Repairs is always an option, but it's not the long-term solution in this scenario. you end up a lot of times causing damage on the roof that you're walking on to the location where you're trying to repair deficiencies. And a lot of times you're only able to repair uh what you can see. So what you repair may
005not actually be the source of water intrusion. And you can have multiple sources of water intrusion. Some obvious, some not so obvious. So, I think uh chasing leaks is always an option, but you'll uh you may end up sinking a lot more money and not getting the results that you aim for in a repair. So, that's kind of going over what we have in terms of your existing conditions, deficiencies, and the problems that uh that we have. Oh, one other thing that that I wanted to mention was because you have all this trap moisture uh over the years, we don't know where you may potentially have damaged decking which can be can be can can lead to structural issues. So Stuart will talk about some of the benefits and how we address those things if
006we move into a roof replacement type of uh approach. Yeah, we'll talk about remediate repair options. We we provided two options. The first one is a twoly modified detumin roof system. Um, so we went back to what we said about being able to see since over time there's been moisture trapped in this deck and once this allows us to take all the existing roof membrane off and survey what we have there and replace it while we're installing the the new roof system. Um, so we have four different roof systems, the Techum, metal deck, plywood, and lightweight concrete. Um, we'll put a temporary roof ply over that to temporarily tie in the roof during in installation of new roof system. So, it's dried in as they've removed and replaced. Um, we will put in a new
007R30. So, the energy efficiency code requires an R30 for energy efficiency. Um, and we'll also put a tapered roof system. Um, from one of the earlier photos, you saw that there's a lot of ponding water on this roof because it's pretty flat and doesn't allow it to drain as well um to the drains and to the guttering system. So, what this does is that we'll add a taper system to the drains that'll promote a positive flow from the roof to get that water off that system. Um, we'll put in a new 1/2-in cardboard and then we'll put in a new twopieum roof system. And this is two layers of roof. It's redundant. um you have two layers. Um so that's why we we typically like to use the two apply modified system. We'll also need
008to put in new roof drains from the aerial view and from our investigation. Some roof drains were clogged, some of them were roofed over and that was probably contributing to the amounts of potting water that we saw out there. Um so we'll be able to put new roof drains. One thing that we saw as well is that there was no overflow drains nor scuppers. So when those start to build up and and fill and clog, then they have to try to make it to the next drain and to the next drain. Typically you have an overflow drain. So when your roof drains, your primary roof drains do clog, there's a secondary means of water to get off the roof system. So for two ply mod systems, the range of magnitude for the cost is typically
009between 30 to $40 per square foot. It is is a you have two layers of the roof system. So that would run between 1.85 and 2.45. 45 million. Um, this will also provide a 20 to 30year roof warranty. And this is just an overview of the typical system that would be installed. I'll get into further um details of and showing the progress and the construction um of the new roof system. Keep going. Oh, you got it. Okay. All right. All right. So, option number two, exact same installation except that we're going to go with a single ply PVC roof membrane. So, it's just one single six um PVC single ply uh roof system. It's very good and the exact same system. The only thing that changes is the top of the roof. So, we'll be
010putting in a temporary roof, new tapered insulation with R30 to taper through the drains, 1/2-in coverboard, new roof drains, new overflow drain scuffers, but we'll put in a new single ply PVC membrane in L of the twoly mod system. Um, the range of magnitude for that is 25 to $35 per square foot. So, range is probably 1.53 to 2.14 million for that one. Also, 20 to 30year roof warranty for that system as well. What mill is that on both of those? For the single single ply you're looking at 60 mil. 16 mil 60 mil and they have 80 mil options as well. And so so interior protection and air monitoring. Um, so from our testing for hazardous materials, you know that there was aspestos within within the roof system. The majority of the roof is
011tectum roofing. That's the majority of the roof throughout the system. Well, there's joints in between the tectum. So once they start removing the the deck and everything, there's a there's a potential for dust and debris to fall through the cracks in that and then go within the interior of the of the school. That's um we've noticed that, we've seen that. We have a similar project that we did. It was a coliseum. It was roughly 55,000 square foot. It had tectum decking. And what we had to do is what this picture shows is that we wrapped the whole interior of the coliseum with a protective wrap. And you can see um I think from this photo right here, something had failed and it had caught it um from that situation. And so that allows that allowed
012the team to continue to work remove the insulation and protect the inside as the coliseum remained. We also use our environmental team um to conduct air monitoring during the entire construction. So at when they were working, we were monitoring the air um simultaneously to make sure that it met all the standards um during that time frame. Is that included in the price that you've quoted us? Yes, ma'am. in the wrong. Yes. And so this will allow the construction to move forward and also protect the interior, right? Because the students are the most important in the faculty and the staff. Um and so that would allow us to to be able to work um while they're inside and monitor everything from from that standpoint. But this makes it safe even if you encounter asbestous. Well, no
013air monitor. Um, yeah. Uh, that the wrapping and air monitoring combined is a plan for dealing and encapsulating those spaces. So, yes, it will be safe. Uh, and as long as we keep monitoring and maintaining that that rent. Um, there's a couple things I also wanted to to mention. Uh these roof systems, they're warranted from the deck up from the date of completion, and that's the manufacturer's full system labor and material warranty for 20 to 30 years, depending on the thickness, membrane, and the specific system makeup. On top of that, Terracon requires a 5year contractor's warranty at the very beginning. So, you're not needing to go through the paperwork of submitting to a manufacturer and having all these It belongs to the roofing contract for the first five years and when we call them they
014got to come out to address any leaks or issues we have beyond the five years the manufacturer takes over. Is that the same um warranty for both kinds of roofs option one and option two has 20 to 30 years. Yes, that is correct. And and we wanted to get into uh the the comparison between the two. There's pluses and minuses to both. The two primary types of roof system today for low slope is single ply or two ply mod bit. Now there's subcategories within each but the let's let's start with the two ply mod bit that has redundancy in it, right? So you're not just one ply. got a granular surface that uh that gets mob torched or encoded adhesive to a base ply membrane. It's thicker. It's uh it it can sustain a little
015bit more abuse than a single ply just from the two layers, but they come in three foot uh three foot wide sheets and it's more laborious. That's why the cost is higher. Um the single ply there's two main types. One is TPO and the other is PVC and they're very comparable. The the real difference here between PVC and TPO, we we like to go with PVC where we can. Uh and there's reasons for that. The first reason is it's uh historically been around a lot longer. Um it's most consultants prefer the PVC material. Um and then lastly, it's inherently fire, right? Where TPO and and the other thing about the the resiliency with fire is you it it withstands chemicals, um degradation, you know, atmospheric conditions better than TPO does. Uh the TPO is probably
016the most popular system today. it goes down. It's, you know, most consultants consider them sort of the the budget good. There's a place for it. I'm not saying it's a bad route at all. Uh but there's a uh it's not been around as long as PVC. So, we're good with either one. Now, the price difference, there is a price difference between the PVC and the TPO. PVC is a little bit more expensive, but most of your cost is in your labor. So, it's a it's, you know, it's insignificant in the grand scheme of things when it comes to the material cost. Um, if we did the plywood, what is I mean the sheets? What is the is there something in between those sheets? There's something sealing those sheets for the single ply. Yeah. So, uh
017the the single ply goes over they both do actually. There's a coverboard that we used directly underneath the uh the membrane and that that gives it a nice bridge surface. But uh the single ply that's your memory. Uh it's it's a it's it doesn't have the redundancy but the warranty is still the same and and they go through extensive testing for this type of membrane tensil testing tear strength and all that. So it meets the the industry standards, the ASM that every manufacturer's got to meet. So they're they're they're not uh they're used everywhere. They're not new, but it's just a difference in application. Now, when we talk about installing each system, it takes longer to put down a mod. And the single ply PVC can come in larger sheets, so they get down they
018they they're installed quicker. So you can, you know, the it shortens uh the construction sc which uh could be very advantageous for school system. What holds those sheets down? It's glued or screws. Yeah. It's an adhesive. Yeah. And uh they're made to withstand, you know, with with um they go through a lot of testing and they're made to to withstand even say hurricane. I just um if down there in ASU where you've got gust winds and they they actually fall into a hurricane type wind region down in Boon and right now a lot of uh those low PVC and TPO is being installed down sir is a 60 mil you're talking about single plot that's 60 mil that's correct did you pro the 80 mil option as well there's an 80 mil option yes is
01980 mil also a single sheet yes that's correct Just one quick question. Y'all know back. You said it's fire rated. What? It's it's it's inherently fireproof. Like it doesn't burn. That's correct. That's one of its properties over I'm not saying that that if you put a flamethrower to it, it won't burn. But in terms of proofing materials, it's inherently more water bio than TBO, which is those two are usually the two that are compared. Using a 20 20 to 30 year war 22 years, what's the going to say? Well, 20 years. I'm sorry you already gone. 10 years is a pretty good span on it. Well, uh, so you either you either specify and install a 20-year system or a 30-year system. Okay. So, it's not an in between. Okay. What's that? The difference in
020price on a 20 as opposed to a 30-year war. Uh, so the membrane for a 30 year is required to be an 80 mil. And so there's a cost associated with that. is probably I would probably put that at maybe 10% higher. Uh it's it's um it's not just the material cost, but it's a thicker sheet, so the labor's a bit. Um so on the the option one, what would be the actual length of the warranty on that? Because I'm assuming the PVC if you go 80 mil is 30 years, but the 60 mil would be closer to 20. So, do you have the exact warranty numbers for these different options you've given us? Yeah. So, the the 60 mil will be uh 20-year warranty. The 80 is more for the 30. But, and what
021about the TLY? The TLY mod um some manufacturers will give you a 30-year warranty for the TLY. I think I think most of them are are progressing towards that. It used to be that 20 year was their standard for everybody, but because of that competition and they're offering a longer warranty. Uh, we could probably find three that will give you the 30. So, does that mean that that when they put it out for bid, you would specify that in the bid documents. I just wanted to make it clear to everybody so they would understand the process that we would go through. Right. I I I think we can do do one better and it wouldn't be much for us to specify in such a way where there's a base bid that says here's your 20-year
022system, right? And here's an alternate. If you want to pay the difference and get that 10-year difference, uh we could put it out as an alternative. Have you seen these roofs fail after 25 year period? Have you put up buildings where that has failed? So, I could say this. Uh I'm on my 28th year and I haven't had a roof fail yet. What would we be looking at if it did fail complete roof replacement? Uh so failure is is um the way it works for a warranty is if there's some deficiencies beyond the five years where a contractor handles it, then we have to notify the manufacturer. And what they'll do is they'll bring in their certified installer to come address the issue. So hopefully it never comes to failure of the roof system. So
023you had any of these roofs fail previous? No. What's the longest one you had installed? Uh 38 years. 38 years. Is there a problem with after it's installed? You got maintains on top of other systems or equipment. Is there any problem walking on it? You got to provide walkways. Yep. Wall pads. Uh we lay them out wherever you want them. Um and uh you know, so here here's where I think we we need to get with the district and you all who will be the end users. We have to see where your equipment is. What do you do for maintenance and repairs? Some some folks are very comfortable putting down cement and patching roofs themselves. Now, under warranty, you wouldn't do that. The manufacturer would handle that. But the other part of that is here
024in an area that's freezing cold and you have snow and ice, a single ply roof is very slip. Now, of course, if it's snowing, probably shouldn't be up there uh in in the snow, but that's just the reality up there. It's very slip out there now. Not not that you should walk on a on ice that's that's a mod proof either but it's very diff you know one you're ice skating the other one you're slipping. So it's you know um so those are type of things that in design we would give you wall on to say what are some of your preferences where do you want wall pads and then we want to place it to where people actually use them. A lot of times you see walk pads and you see people walk where
025there aren't any walk pads. I don't know why that is but that's just our experience. You know they wander off. Um the walk pads what are they consistent? Are they the same materials or um how do they differ from the regular roof? Uh they they for mod roof they are a thicker version of the of the uh the cap sheet. For the single ply, it's a weldable system that they heat weld down and it's essentially the same material that they would uh you know, but it comes with treads so that you don't it's not a slip when you walk on it. So, it doesn't protect the roof as much as it protects the person walking on the roof. Is that what you're saying? Uh it it's for walking surfaces. So, it does protect the roof,
026but um it's a walk path more so than it is to protect the roof. and and that that's where the mod bit system has the advantage because if you have a lot of foot traffic up there where there's a lot of units um HBAC folks coming up there with tools the mod system has two layers and has granules that can stand some of a lot a little bit more abuse than some of the simplified systems. So how many units do we have on that roof? get a picture. Yeah. Yeah. Let's just start previous. If you do in show, then you can go and pick. I'm sorry. If you do in show, then you can go back to the slide and just see it all. you ready? Yeah. While while we're pulling that up, uh we
027also haven't got into um sequencing and what our thoughts are on the timing of this project. Like we believe quite a bit of mechanical units up there and abandoned skylights as well. Yeah. And we would anything that's abandoned or not in use anymore, we would take it off, roof it over. So that eliminates another potential leak issue. Yes. Um so in that yellow in that white area that's where you can see that there's been numerous repairs, a lot of mechanical units, a lot of skylights in that one area probably and that's probably why that area is a lot wider because it's been repaired a lot more. um from there. Yeah. And and these these wall pads, while we're on that subject, they typically are installed around units, mechanical units, and where you come up, say
028like a roof hatch. I don't know if there's a permanent ladder, but wherever you may want to put a ladder and uh you know for for those who maintain the roof, we could discuss putting in a fixed ladder that's permanent so you don't have to throw up a ladder every time. But something with a cage where only you have keys to the to the cage and open it up and close. So that'll help with the maintenance. So I think Jody you I think they're spot on with the delivery they're given. I mean it makes it makes sense on on the options they're given. Root pads are nice. They're not everything that you're going to get to. You're going to have to put out roof stains occasionally and things like that. So I mean the roof
029path thesis is just a so component but um it doesn't it doesn't surprise me where we're at the roof and the age of the building. So yeah they can help pieces too much which is part of the consideration. Do you use snow shoes with felt pads? 121 pound people not one installation one with two width. I'm sorry. Yeah, let me do some some quick math or does our intern have a capital? So, we we look at conservative conservatively speaking got two rooster. Well, let let me let me walk down the sequencing and this might help. Um, originally our our uh we understand the objective was to try to get this done over the summer. There's too much square footage for that to happen for a normal crew. Now, roofers can go in with two crews
030and start in multiple locations and that would still be tight square footages that you have. So, our thoughts were no matter what and if you bring in if you tighten up that schedule during the bidding during the bidding cycle, you're going to pay more for it just because of the production rate that you're asking. So, it seemed to us uh basing this off of a typical roofing crew, you're going to be into a school year either at the front end or the back end uh on either side of summer vacation. So, where where we stand today, um summer work is out of question. Uh we still have to go through a pretty uh robust design. There's a lot of different debt conditions that we have to make sure details are correct and uh there's there
031is there is a silver lining to this. Uh we we missed the summer, but if we're able to bid this thing before the next cycle, uh bidding it when the contractors are hungry, you'll get a better price. So bidding in December, January and being prepared for spring for them to do their roof replacement work. Uh I I think they can be done before the next schooling. So if we start in spring and that way we're not dealing with the winter conditions you have here. A lot of roofing adhesives, foams and all that. Spring 26. Yes. Okay. Yes, that would be the ideal. Now, that's not saying there no other options, right? But if we had it to where it's less disruptive um best conditions for a contractor and then pricing, those are the ideal scenarios.
032What's a little standard you can apply? Most adhesives are 45 degrees in finding. Now they they could do things like keep a heated box and store it but it has to be maintained but even at that if it's too cold they have to wait until it's 45. How long does it take to set up um setup and drying? Well, so so one other thing we talked about between Stuart and I, how would we approach this project because you have hazardous materials aspect to it and because of our, you know, what we went through with the width of Coliseum, what we were thinking would be very advantageous is to do all of the demolitions. So what that means is that he's got temporary roof up there. We would come in, the roofing contractor and their demo
033crew would come in, remove all the roofing, put down a temporary roof, and you get water tightness. Okay. What that does for us is that it gets you your in interior space totally back to normal quicker. They don't have dumpsters on site. All that demolition work is done. So, there's no dumpster work. The second part of that is the air monitoring would be done at that point. So, what what I'm saying is instead of putting the roof back fully, right, we're going to do all the demo with a temporary roof. So, you you won't have any any finished membrane that will be watertight. The other thing that it does uh for us here is um the tentum deck, right? The the the roof system that we are proposing requires a base sheet. The base sheet
034is mechanically fastened. There's a fastener called a twin lock. It's a two-stage fastener. You hit it once, it drives the shank in. You hit it again, there's a pin that locks it in. Uh that fast is the best as far as uplift pullback when they're installed. But it is it is noisy, right? And if we can get that portion of the work out of the way, the rest of it it will be quiet in comparison. So that's why we want that dental work to be done. Is there possibility of doing that after school hours? That's that's actually what we did with the women project. Yeah, we we talked about that after school hours, weekends, you know, different times um from a safety standpoint for kids and from a noise standpoint as well. Um because certainly
035it's hard for middle schoolers to concentrate anyway. And then you put the two pound whatever like they will go crazy. So and I I'm sitting here looking at Sherry back there who's thinking yeah that will be quite a challenge. Um yeah and I can show you. So this is actually from the winter project. This is why I want to show it. As you can see I don't know if you can mouse sorry. So this is existing techn deck right here. You can see the joints um in the deck right here. So here's our temp. This is our base plot which which was we talked about. It was nailed down with the twin lock fasteners. And then in South Carolina, we can't torch. So, we had to use a cold apply to adhere the membrane. Here,
036we would torch um because it's instant. As soon as you torch the temporary roof down, it's it's stuck. Um that's what we like to do. So, these rolls up here are the temp roof that they're installing over the mechanical fasteners. That'll temp that's our temporary roof. So, here's them mopping in the temporary roof as they're going. So, then here's the insulation. And so once we get the temporary roof in, we talked about putting the the insulation with the R30, the tapered, and then they use adhesive. So what they're doing is they're spraying the the this insulation with adhesive, and then they'll lay the insulation on top of each other, and then they'll weight it down with those canisters to keep the boards together while while the adhesive sets up. This portion is the non Yes.
037less disruptive. We say non- noisy, but less disruptive. The mo one of the most expensive is when they're sitting there hitting all the twin locks. As you can see, there's a lot of fasteners in there to get the base sheet down. And then once they start torching, it's just carrying around the pro, you know, the tank from that end. How long did it take that adhesive to set up? Oh, if it's hot, if it's Yeah. If it's hot outside. Yeah. Yeah. They better. You'll see them. They'll be put down and put the weights on them as soon as they can. Where's the nearest roof you installed to us? The ASU ASU sir, we know the engineer over there. Which one? Retired. I know. She's one of us. Oh, okay. Discount right off. Well, they would
038have to put it out for bid. So these are our guys guiding us on all of that and whatever they tell us here is their best estimate based on the previous work that they've done and so this would go out to bid and that's why um when they were talking about timing of the bids but usually after I mean this is the busy time for everybody so prices go up so when they don't have as much work if we put it out for bid then um we may get better pricing but we still have to go through DPI they still have to approve everything. They still would have to design it. I mean, there's you can't just put something out for bid in the school world. Will that work with DPI's approval in that time
039frame you're talking about for a winter bid? Was that DPI? DPI. Yeah, I had to submit to them before. I think I checked the website. They said they're they're pretty booked up, but I think if we can make some phone calls to say, "Hey, we need to get this on the market." You know, hopefully that'll that'll push them forward some pressure. Unbelievable. I have a concern that we have spent several years rain coming down upon these students and uh it seems like every time we turn around there's another delay. There's a delay. There's a delay and I'm through with delays. I'm sorry. Uh we need to get this roof done so that these kids can be dried in and these teachers can quit having all of these symptoms that come from a lot of humidity
040in the in the rooms. Uh, I know of some that have enormous doctor's bills and they're saying it's because they're in that kind of environment and I really this is delaying it at least another year before we get this roof on there. So, I'm all for whatever options we have to get this process speeded up where we can get these kids and these teachers and these employees out of the rain. Okay. And uh you know and I know it's it's complicated. I know you guys haven't been on board before, but we've had delay after delay. So if we start in December, then we're looking at another school year before anything is done. And I don't like that at all. Can you give them the realistic timeline where your design then DPI and what that what
041that looks like? I think it's on there. Yeah. So we could have the construction document completed, reviewed and by DPI by the end of August 29th. So that means we'll have our construction documents or the DD and the construction documents and hopefully reviewed by DPI by August 29th at that time. So what does that mean as far as so depending on that then we can go to bid we could go to bid from there. Um but that's what we have to talk about once we're getting to cold climate conditions right with the adhesive and with the insulation. That's why we're saying January that we have to that we have to push it until January because we we have some constrictions with the roofing material um with adhesives and everything else from there. Um maybe one
042of the things uh and we actually kind of anticipated some of that too because um roofing is is sort of uh it's not seasonal but there are advantages of getting it certain parts of the year. But let let me ask this question that I don't know the answer to this right now, but if there is a section or several areas that are worse than others, maybe that's something we can put out first and try to fit that before, you know, get it through DPI, get it designed through DPI and maybe bid that portion first and if it's feasible, get that done before the winter hits and then whatever balance there places could bid the second part of that in the coming year, assuming that they're not, you know, um they're in bet and better shape
043is probably not the right way to describe it because they're all pretty bad. But if there's a an area that you say we got to get this portion of the building water tight water, excuse me, but um maybe that's the approach. I have seen some parts of that building that leak more than others and the evidence is on the inside come through the the silotex and all of that and dripping on students desk and those things. So there are parts of that roof that leak worse than others and I think Sherry's nodding her head she's seen it as well. We have more buckets in some areas than we do others don't. Yeah, I think that part that has all the white and everything from when I was talking to the maintenance guy as well. And
044luckily that's, you know, it's kindly separated, right? There's a lot of different roof system. So the the two groups on the end are actually higher. So, you know, we could complete that whole one section and it not be like, oh, we got to tie in midway through a roof. We could complete that whole section and be able to tie in to the other ones. Well, part of my frustration is we first met about this roof six years ago, if the commissioners remember that meeting, Jerry and Todd, we met six years ago to talk about this roof and we still don't have a solution to this roof. So, I'm I would like for it proceed as quickly as we can get something done safely. And I know it's a disruption for children. I know that. But
045so is getting water dripped on your materials as well. So, and having to move buckets and dodge buckets and and just all the stuff they've been through for the last several years. It's it's time and and maybe going to the night schedule where demo come in. That might be the feasible option for that. And I'm just curious that's two months before you could actually get all the paperwork done and everything. Correct. What takes so long to get that paperwork done? It's about the design. Yeah, the design DPI and everything because you said it could be done by August 29th, right? Yes. when we get in there, we got to design for every section of the Could it be faster than that? We can try, but we still have to meet all the codes regulations, make
046sure we're designing um and then we have to run it through DPI. They'll probably have some review comments from from me work um from when I work with them. Then we have to address those. Do they want us to resubmit or not? So, I mean, we can push as fast as we can, but I mean, we want to make sure that we're providing everything that possible in that uh in those drawings, in those construction documents to meet everybody's needs, and we don't want to rush something and then, you know, change orders and stuff like that happen. So, we want to make sure that we design it, we get everything that we need. We we get all the comments and everything um that y'all want in there and so that it runs smoothly because we don't
047want any delays within that. And it is a large roofing system. And so once the paperwork's done in August, you couldn't start on it till December, correct? No, we have to go to a VA. So you have to do a bidding process. So once we got once we got the documents back, then we would go to bid. Um I think y'all required 21 days for MWBT requirements. So we usually say a month, you know, to get everybody's schedule worked out. So by the end of August, say we say by the end of August 29th, we got a month to bid. We open the bids October. So now we're in the cold weather. So there's rainy weather. They can't do it any faster because of the rules, right? And then you have the mother. We waited
048a year and a half for uh DPI's person that was supposed to come and then they canceled out and I was told by him that we didn't have to go that route, but we did. And we spent an hour a year and a half waiting on him and then all of a sudden he can't do the roof. So, um I'm, you know, more delays is not in my book right now. I want it done. I'm sorry. Whatever concessions we make, I I would love for it to be pushed through at least to get that main part of that building more rainproof, uh more winterproof, whatever that takes. And and I understand your whatever, but you know, we've had delay after delay. It's time to stop the delay. understandable and the and you know I could
049come up here meet with the um the maintenance guy that I walk with and we can map out those areas and see all right it is definitely this section this is the section that is the worst um to get to to get that so we can potentially get that roof section done and then we can hit the other ones because once we design the whole thing to to put off to say hey this is an alter do that we've already designed and built the whole entire construction documents in estimates just to say hey look we're going to do this section and then hey in January February Look out for this one because it's coming as well for the next portions to get those dried in. So, we'll already have everything designed and ready to go.
050It just might be like this is what's in scope now. This is future coming. What's the lifespan of this temporary put? How long will that last? Oh, the temporary. It's going to get covered. So, and I mean we've had it 60 days. I mean, because they're going to do it done. They're going to remove it, lay it, get everything done, and then they're gonna start installing the the new roof system after that. And it'll probably be shorter since if we do the middle section. I just wonder if it hold up long enough to get through the cold weather. You can put it down, keep the roof, it'll hold up, but the issue here is have the R value, so it'll be cold. It's already doesn't have an R value. Okay. So, I don't know that
051we're anywhere soft. There's no value there. Um, don't throw anything in. I'm not ordinary like this. When I say mobile classroom, get kids out of that while they do that. What kind of expense is that? Is that feasible? I don't know this answer. So, I don't have the actual expense for mobile classrooms, but that's a lot of mobile classrooms. Um, what is a section on the top potentially, but it depends on, you know, I don't know where you would put it unless it's on the field and then well and mobile classrooms do come with I mean you can get them with restrooms and things like that. So you're probably talking about a pod at least quarter a million dollars for a pod of what four classes something like that. So I don't know how many
052we would need. We'd have to look into We'd have to look into that. I mean, it it will compound the cost. Yeah. Would you all be willing to help us with that cost? I'm just talking to the five of you if if we can get these kids. Uh I don't know that I don't even know if it's an option. We'd have to somebody to come tell us where they can put it. Yeah. I know how expensive it was to do a a portable health care facility. Uh that was a little bit high, but they do have units. I'm I'm pretty sure that from the that are acceptable classroom units that have been moved in out for other construction projects. I've seen that in other places where they move kids in. And a matter of fact,
053I was at one one year that was my classroom was the mobile. Look at good weather. Three, you do this in three months from start to end at least. Just as quick math, uh we usually allow for 10 squares production balance on average. Some some days will be 15, some days it'll be five just depending. But um uh it's not just a roofing with all the sheet metal that goes around it as well. That's another couple of days. And then typically contractors work Monday through Friday and weekends for makeup. So we don't include those well we factor do include the the construction time but we factor weekends into the production. Which system did Apple use? They use PDC. So the does that I'm assuming that does not include the whole design and bid process, right?
054You're talking about just construction. Yeah. So, four months for the design and and bid process with DPI. Is that what you're saying? June, July, August. June June bid. End of end of August. End of August. We turn it over. Make sure we button everything up. And then bid is a month. So, that's four months before you can start. And then another three months on top of that. So, you're talking about a seven-month project. Okay. And you're out of 45 degree days. Except that after four months they can't work until the weather. Correct. Correct. So we're talking a year. Yeah. Is that for the whole roof or just the section we were discussing earlier? If we're if we're talking about just a section of roofing, the way we're almost uh if we do that, we're basically
055having two projects, right? What we would bid out to a contact and um figure out where it makes sense to draw the line based on the worst the worst leaking area. Uh if if we can delineate that as well as where does it make sense to end one. And now the disadvantage there is that you could potentially bid this out and have two contractors on the school. What that means from a warranty standpoint is somewhere in there those work of those two tie together and there you know something happens right there you have one of these things happen. Yeah. Nobody's going to agree to cover anything. Well, the northeast corner of the building that's part of the is going to be re- roofed as we were looking at it over to the right toward the
056front. I need a picture up there. Can you get the whole roof up there? Are you where the old shop was? Terry L. This one that there's no classrooms under that, is there? Yeah, there is now. There is now. The band room. The U EC classroom are there. Art room. The art room is the biggest space. Classes. Yeah, the art room. There's some CTE classes down there. So, yeah, we've got all kinds of classes, but those are that brick land when I was was it? Yeah. when I looked that had less leakage than the center of building because there's a different tie in there from that end. Um, if if I can ask a question here, my understanding is even if you just divide this into two different projects parts, we still can't start until
057October, which I don't see a sense in splitting it when we can't get e any part of the project working until spring because weather is going to hinder us and the timing is going to hinder us. So, we're stuck. Why split it when you can get the whole thing done in three months next spring and you can't start till next spring anyway and you can get the bidding done when people are when the when you can save money. Yes sir. Would a contractor bid the whole process but divide it into sections to be done now to be done later. That way we could use um the way we're looking at it right now is if we're splitting it up, the reason to do that is to expedite design for one so that we can address
058the worst scenario possibility. Uh I I don't think so because if we were in a position where the documents are ready, they would just bid the whole thing and not party. Does that make sense? did the whole thing divide it not do it all at the same time. So you're saying do the middle one make the middle one and then do the other but that that's saying that we're designed completely right and the reason I was splitting it up was so that we could push we have less details to put together and put that out first. So that means that we're holding back a portion that presumably isn't as in bad uh condition comparative speed. So that the design of a portion can be moved out in front of it. So so that means only
059one part of the design will be complete for for bidding purp on your part. Put that part out for bid and then Yeah. Well, that that's kind of the issue we're running into is it takes time to do the whole thing just because you have so many different conditions. So, when could you have it ready for bid? If you just do that worst center part, I don't know what the worst center part is right now. It's that red part there. Yeah, that's that's in that center part right there. That's just assuming that's where I think I think that would be us coming to meet with the uh with the maintenance guy walking it pinpoint it and then you know saying hey yes it is within this whole red section right here that is the the
060worst and then you know we can figure out a remedial for the yeah I'll say even expediting it's not like um we're having the time because there's a lack of better uh term there's a mobilization of getting stuff together. So, I would say if we broke that out, there's less details to do and uh we'll probably save I don't know two weeks because you still have quite a bit of details. Is that the se if you look at that store, how many different conditions do you have in just this section? Yeah, this the section middle section. Uh I think just two just two conditions. But I will probably save a couple weeks, two weeks, I would say. I don't think that's over the over the whole project. Just two weeks over the just the What
061does that do to the cost? Uh well, okay. So, it does increase the cost. Um if you break it up, right, you potentially will have two contractors. That means that one contractor is setting up. He's done with this work and he leaves as opposed to just one that's warranty. That's a that would be a huge concern as an operation operator. I would say kind of older contractor warranty when you have two people would be extremely difficult. Mr. Men, I'd like to hear your thoughts on this. Well, I I think we're all in agreement. Everybody in this room, it need we need it done. You know, that's not the I think we're all in agreement on that. It's just I people need to understand that there are processes that you all have to go through that
062we're hitting here um on that. I don't know. I don't see that it's going to buy us anything to try and bid it two different ways. And I don't like the two different companies coming in on that cuz you're going to have one say, "Well, that was their problem. They did that. we didn't do it and then you're going to be back in the same boat we've probably been in with this roof in boards prior um on there. So, I mean I hate it but there's there's certain things you've got to have certain conditions certain weather and we've got to get all the red tape done with DPI to get it done. So, it's it's I don't know we can we can advocate for that to meet with you guys in April and it's June.
063What was the delay there? I don't know. Uh I don't recall. We had a timeline there and we were supposed to meet and do this stuff in April and here it is. We're just now meeting in June. I was just curious as to what happened in that timeline. I do remember schedule that. So we we took it to you in uh the uh middle of March. The four companies that we interviewed um for for the process that was on March 19th. And then when we selected Terracon, um we had to well they have to all all the contracts have to go through attorneys on both sides. And so that takes time. They also had to come out and do materials testing and test the roof once they knew they were waiting the contract in place.
064Then they had to come out and uh test it. We had a full week of rain in there um that delayed it. And so here we are at the end of May. And so we met with them on Jod and I met uh with Vu and Stu on um what Friday? It was the 23rd. Yeah, Friday the 23rd before Memorial Day. And so rather than having another meeting last week, uh we're having the meeting today so that we could have all of the information together because they finished their testing on Friday and so they needed last week to put the rest of it together. So, well, when we accepted the contract or give approval for that, they hadn't even done testing to see if we had any investment. They couldn't do any of that until
065after the contract was approved. And that was that was later. What do we do? Are we ready for a motion to proceed or should we Do you all have recommendations on your end? because we're looking at occupying the building for what three more years possibly with the new middle school being built. Then that goes to you all to make what the county would want to do with the building. I think that is a different price than what we've looked at in the past with what estimates was given. So we'll have to have be it's large number. [Music] Wait, we don't have the funds to pay half. No, we actually don't. Amanda, do you have the It's coming from that public school renovation funds. this project. Yeah. What was on that? Yeah. Um 25 to $35
066per square foot. So 1 point between 1.53 and 2.14. 60 mil. Yep. Yeah. 1.53 and 2 14. Thank you, Adam. Can we share that presentation? I know we got it. Did you all I shared it with Adam? Can you share it to You have a P You have a PDF in your email. Uhhuh. Not very long. 55. I'll be honest with you. I don't see from monetary standpoint, from a practical standpoint, I don't see any way that we can better than halfway do it and get it done before 45° weather. So if it's a known fact that you can get much better prices if you bid it in the middle of the winter. That doesn't rush you guys. You can get your work done. Bid it in the middle of the winter and get on
067it on May 1st. at the top of your inbox. I think timeline is what it is. It is. It is. I I I agree that that it's better to do it all at one time. It's going to be cheaper. We can't afford the extra cost. And keep in mind, I've had 45 to 40 degree 39 degree temperatures this last month. all of Maya at my house. We've been at 39 to 45 degrees most mornings. So, it's abnormal. I'm hoping we don't have that next year. But, um it is what we like living here, but we're going to have to contend with the weather and that means we don't have many choices. Is that easy? It dry so fast it won't matter what happens in the night time. Is that correct? What's this? the storage of
068the material as well as the surface condition. Uh yeah, there's a there's a temperature range and the material will go bad under freezing conditions, but like I said, they could put in like a a heated container, a shipping container out there with a heater in which is more but the substrate surface also has to be temperature. So if you've got 15 degrees, 20 degrees, 25, 30 degrees, they still have to wait for that substrate to not be freezing. We're not going to have that. Right. Right. Maybe we did this year. We had really cold temperatures this year. 15 degrees. No, not 15. We had cold. We had 38 39 October morning. Yeah, that was Well, I'd like to make a motion that we each go back to our perspective groups and talk about this and
069the and the what the what the y'all can do and what we can do and and then come to a consensus if we can, Mr. Chairman. Okay. So, I've got a motion on that floor. I write that as you said it. Thank you. So, do I have a second to Miss Elders motion? Got a second. Any other questions or comments? Okay. I'd like to ask a question of the commissioners. You're planning to keep this building in use once we leave it for the new middle school. You're going to use it for there's anything left. Well, if you put this much into a roof, I would certainly hope it would be something bad. Has anybody looked at the structure of the building? Does it have wooden structure that holds the brick up or iron structure? What
070What if the structure of the building concrete? It's all concrete. But I mean, you're going to keep it and give it to parks and recreation. I heard. I don't know. I guarantee you anybody that we're going to give it to we going to probably going to use it. You're going to use it yourself. Okay. So you well so you have an investment in the as well as we do. We're going to use it for three years and you're going to get the other 27. So y'all have to give it to us as well. Y'all y'all have to give it school board has to be a problem. Point out the obvious. We will be delighted to move into a new building and hand you over the building. We will be we'll be glad to do that.
071But I'm just saying, you know, we're going to get three years and you're going to get 27. I mean, we're all taxpayers. I'm from doing it on their timeline and I'm for doing it right with the best materials at the right time of the year so it comes out fixed. I believe in doing everything right and get what you pay for. And that's the cheapest way to do it. And it's the cheapest way to do it. Don't patch it. Don't fease it. And I'll come help you move buckets. It seems to me that the thing we need to do now is find the at least half a million dollars that were short because you've you've committed 500,000. We have 500,000, but where's the rest of the money going to come from? I think that's the
072next thing we need to be doing. The people who are going to use it 27 years, it's the tax people paying it. You have to look how much damage you have already done to it in the last program. Oh, Jerry, that building that building's been since 196 fall 65. But think how old that building is and how old it is. It's still in pretty good shape. Pretty good building that discount for entertainment. I made a recommendation that we closed. Well, I've got a motion in a second. Okay. for us to go back to our and basically figure some more out on there. I have a question too. This has to be an is correct that we have when you answer answered get the paperwork done by August end of August. What is your timeline to
073have a decision? Do they have to design it? So they need to know what kind of roof that they are working toward designing. Well, we're meeting every day this week. So we can hash this out a little bit. Yeah, we can continue to design with that. I mean, we can continue all that. I mean, it'll just be putting two PC whichever one continue. How long do they have to wait? This was your building. Thanks. Where you think where you're paying next? Would you put 60 mil PVC in comparison with Tup? Yeah. Or just 60 mil? I I designed 60 mil PVC. I've designed if this were your building, would you put the double coated roof or would you put the 60 mil PVC or the 80 mil? Because that's the third 80 mil. Yeah. I'm
074sorry. The better one. The 30 year. And you're the one paying for it. That changes a lot. What you would do? Yeah. Your smile tells everything. Leaks. Yeah. Which one doesn't leak? I'm old school. You ask for specific. I'm a two pound guy. I'm old school. So I'm a two mod. And you I I would put down 60 million. That's 30 year 20. I can see what what we can do to get 30 years. Sometimes sometimes it's a matter of being covered. Um but at the very least you'll get a 20 60. What did ASU use? What did you use? What did ASU choose? They use 60 mil PVC. Y design had no problem. We put it on theaterwood hall which was um something else building. Yeah. The end zone the new end zone. Um
075uh cur has it. Um down. Yeah. All of the highrises, the residential highrise has them. Uh Lubo was one. Dowy. Oh, you said Dowy. Yo, Dy and uh what was the one with the mechanical? What was that? The mechanical project. Is there a company you would recommend as far as building? Yes. We're gonna have to get Yeah, I don't know. I don't know if that's live. So, I know our board of commissioners have another meeting to get to. We have another meeting to conduct. Y'all can be all contractors. So you can you can have them sitting if qualifications. So we got a motion and a second on the floor. I think we've got discussion out of the way. Everybody fine with moving forward? Raise your hand. So I think we're in. So I don't know
076where that's at, but we're We started at four o'clock for some talks about the middle school roof and so we've already opened in open session once went in close session personnel purposes and now we're back in open session for this board meeting. Thank you all for being here. We've got a full house. I may take my coat off. It gets too hot in here. So yeah there. So I'm going to turn it over with this meeting to Dr. Cox to get us onto our agenda for comments from the superintendent. So, first of all, thank you. Um, there are a lot of people here and I'm so excited to see so many students because this is why we do what we do. So, we're going to start today by sharing some of the success in the
077schools which honors students and teachers. And I'm going to try to do some introductions without some tears because I've said it to whether some of you uh kids know it. Your successes um make us happy. So we uh earlier this morning um golly, I think I shed a few tears uh talking about some of your successes and how much we're very proud of you and what you've done um over the years and especially what you've done this year. Um, but we'll get to some of that here in a minute. So, um, lots of good things. Um, first of all, uh, when we're talking about success in the schools, we're talking about a collective effort of everyone. And I was recently at a Northwest Resa meeting and uh was excited that three of our students had
078entered the Northwest Resa logo design uh, contest. And all three of those students uh were honored by the Northwest Resa. Um their designs were so good along with a couple of students from um from a different county. They were so excited about the the work that these students did that they decided that they were going to incorporate each of the designs into one logo. So, I suggested that they bring these students back into a panel and give um some feedback on what that final design really looked like. And so, if you haven't heard from the Northwest Resa, you will be uh soon, but I have um a couple of uh things to share. So, not only do these students uh earn a certificate and this recognition and potential collaboration with uh some artists on this
079design, they also receive some gift cards, which I'm sure you guys will love. And so, one of these students uh you guys are really familiar with because we've had her here a couple of times. Addison Dollar, will you come on up for us? In addition to your certificate, you're getting a $25 Amazon gift card, which everybody loves. There you go. Thank you. Congratulations. Now I'm gonna not pronounce your first name right, but Aerys Lewis. Okay, because my first name is Issa. So everybody butchers that first name certificate and your $25 Amazon gift card that you receive. And this is there were 14 there were 14 counties of students that entered and we had three um selected um and they like I said they just couldn't decide on who they would uh do and then Adeline
080Armen Trout And you stand over here and then you can check the board. So, we're so very proud of all of our students accomplishments and I love when they can showcase their passions and their talents behind the scene and sometimes they're not even things that we're well aware of. And so, uh, congratulations to you all. That's quite the honor. So, also, we had a couple of work conflicts tonight with some students, but, um, I will make sure that they actually get their certificates. Um, but Carson Puit, uh, contacted me. he's then our student representative and he is um excited of um what will happen next year because on May is it 13th whatever day that I met with all the students uh in miday they were able to give some great feedback on um the
081type of input they'd like to have at their school and at the district and I think they have provided some good advice that uh we'll share at their uh at the next meeting but Sarah Mccclure, who I don't think Sarah could be here today, and Carson Puit, um, who also had a work conflict. Um, they will receive certificates. And then Addison Dollar, uh, Addison Dollar, not only has she been, um, on our, uh, um, a representative uh, uh, this year when, uh, Sarah could not make it, um, Addison will also be because she is student body president. she's student body president at the early college next year. So, she will be the representative uh in the fall. So, thank you very much. I want to recognize you for your uh participation. Think that at the
082last meeting um Dustin Farmer was able to be with us, but I want Dustin to please stand. Come on up here, Dustin. We did announce Mr. Farmer as being the Ash County Schools principal of the year, but he wasn't here for us all to stand and recognize. So, this is your time for applause. But I do want to say thank you, Dustin. He'll have his special dinner um later on. You didn't have to speak. He got he got off easy on this one. Um Charles Johnson. Um I don't think that we announced him last time with the EC um uh teacher of the year. Is he here today? I don't think so. Um but congratulations to Charles Johnson on uh receiving that award. And then I know Stefan Coons is not going to be here
083today. However, uh we've recognized him for several things. Um, but this time he has been announced. Uh, he first of all he's in history and English teacher at our early college and uh plays a mean guitar and does lots of digital media. Is he here? No, I said NCT. NCT. Yeah. Yeah, digital media. Um, all things like he'll get a certification in anything. So, uh, he's really, really talented. Our kids love him. But he has been named the Gear Up Ash County Innovator of the Year and that's a really special honor. He will interview for the regional award this month. They will select one and he and other county honores will be recognized at a lunchon um at the Europe conference. So that's uh what is that now or in July? It's coming up soon.
084The Yeah, the interviews are next next week. Yeah, next. Okay, that's what I thought. So anyway, congratulations to Stefan and we wish him the very best in the regional competition. All right. Golly, there's so many. I have pages of good things to share with you all, but I know that you don't want to be here forever, but we have lots of people to recognize. Um, one of the things that we have a benefit of is having Appalachin State University close to us. And so, they write grants. Uh, they usually include us. Um, they provide special professional development and they include us. Um we do a lot of things in conjunction with Appalachin State University and um one of them also includes some local support here for teachers getting their national boards. And you may have
085seen recently that for the ninth year in a row Appalachin State University has been the number one university in the country for uh graduates who have been become nationally board certified. How many of you in here are nationally board certified? quite a few including three on our board. So, I want to recognize our um newest national board uh certified teachers. Uh Lindseay Hegel from Westwood Elementary School uh literacy specialist. Joe Baldwin, Mountain View Elementary School literacy specialist. And Luke Edgars, Ash County Middle School project leadway or CTE teacher, whatever you want, who teaches the project lead classes. um for their hard work and dedication. As you all know, that is a feat to to receive your National Board certification. There's a lot of writing, a lot of reading, a lot of reflecting, and uh we
086have uh uh Casey who's been really helpful in helping our teachers to get their national board certification in conjunction with Appalachian State University. Diane I know reads a lot of the um uh entries different sections every single year to help uh teachers to get through that process. Uh and it's very rigorous. So we are so proud of those three teachers. Are any of them here? We'll make sure that they get their certificates. Casey. Um, but we're very, very proud of them and they were honored at a lunchon at Appalachin State University on May 29th. Yeah. Thank you so much. Oh, speaking of graduates, um, BJ Lewis, um, Ash County, uh, high school science teacher, uh, received his master's degree from East Carolina University. So, congratulations to BJ. And Jennifer Krisco earned her doctorate from uh
087NC State University. Um, and I think she'll be awarded the doctorate officially in August, something like that. But she defended and that was really exciting to see. comes at the end. All right. I want Don't want to get it out of the order. Oh, wait. We do have loopers here. That was I'm sorry. Mr. Arman Tra. Yes, it was. See, no, that was Mr. Armen Trout. It was his daughter and I knew that. That was embarrassing. I think that's not the first time I've mixed you up um out of context. I was so excited to have a teacher here to honor and I haven't gotten to do that yet. So, some of the other things that we got to honor, first of all, um teacher for teacher appreciation week. Um, we have a lot of
088community partners that truly honor our teachers and I want to say thank you uh to especially to uh the Farm Bureau who uh brought Chick-fil-A to every one of our sites. Um, I couldn't begin to name all of the uh churches and businesses that brought things to each of our schools to support our teachers and all of our staff. Um, thank you to the Ash County community or thank you all for your support of our teachers. I know that our principles could probably uh stand here and rattle off a hundred names each of people that have supported uh their teachers and their schools, but I do want to say thank you for supporting us during teacher appreciation week because it was truly appreciation for all of our staffs. our beginning teachers who were um in
089their first, second or third year um enjoyed a dinner um about uh what two weeks ago and so our board was there to be able to celebrate with them. So, thank you for attending. Dr. Susan Mocha did a great job of putting that together. Our Appalachin State University partners were there to honor those teachers and it was really a special time to honor their hard work. We believe in investing in our teachers and really want to make sure that we take care of them. Being a teacher is hard and those first couple of years they're navigating a lot of different things. And then we had this year and this year was especially difficult being new. Um so I just want to thank our beginning teachers and um hopefully we'll continue to find uh new ways
090to honor them. Um, but we're really proud that 26 of the 32 beginning teachers um, attended the dinner. But even better, um, we received the feedback and we'll bring it to another, uh, meeting to share. Um, but there was outstanding feedback from our beginning teachers on the investment we have with Appalachian State University to support them. And so we'll be sharing that at a different meeting. the cafeteria team at Mountain View Elementary School 100% on their sanitation rate. And so Tammy, thank you for being there, faithful leader. Um, but thank you to the crew at Mountain View Elementary School for for the detail that you put in with the special care of feeding our kids. We're really proud of that. Heart of the Husky, Amy Walker has championed that that event um for a long
091time. Uh but this is the 10th year of Heart of the Husky. A lot of special things were added. I know that uh uh Miss Walker is uh probably has a lot she could share about this, but we had almost 500 students um to receive free physicals and um EKGs um so that they can ensure that uh there aren't any additional issues that they might see if they participate in competitive athletics. And it seems like every year we have a couple of students that are flagged to be seen further. and we had a pediatric cardiologist on site to read those EKGs. Um, but we're just thankful to our community who joined in in support of this event for the 10th year in a row. It was outstanding. They added a mental health component which was
092very wellreceived as well and we'll be bringing more of that information to the meeting. Um, what is which one? In August or later this one? Ready tonight. You're ready tonight? We can vote July either way or July. So then you can come on right up right now and get it. Yep. I have it on there. I just wasn't sure what the All right. So May 16th this year was our husky event. And for the second year in a row, we've tried a new format. And the format is instead of a two-day event, we have held a one-day event starting at 2 o'clock. Thank you to Mr. farmer and his staff at Ash County High School because we move in there about 12:00 on Friday and take over about the whole first floor and uh it
093it's worked really well. It's worked much better for our uh physicians and and us too. Uh I will say this year got started off a little rocky. I was it it worried me our um we didn't have the registrations that we normally had. the software was not working, which is which is dragonfly for the state. I think what happens is we're ahead of it. Most people are thinking, hey, we've got to July, we've got to early August to get this program ready to run, but here we need it in May or, you know, to go ahead and have everybody registered. But, um, even though it started off rocky, I would have to say it was probably one of our smoothest events we've had in 10 years. when you came right down to it, it the
094the vent just went off flawlessly. Uh as Dr. Cox said, we had over 500 registered. Usually we have a large number registered, but then we, you know, Friday afternoon comes or Saturday comes and people are like, shoot, I really don't want to get up and go do that today. So, a lot of times we have several no-shows there. We do not. We uh at I think we might have had 14. Was it more than that, Jamie? That's close. Okay. Yeah. Uh 14 15 no shows something like that which was really really good. Um and it's heart of Husky's growing. I think I made the comment a little while ago is that we can't stay the same programs that we do or we're going to deteriorate. We have to continue to grow. And so um every
095year we look to see how we can do what we can do better and how we can get better. And um this year we we moved to the gymnasium with our check-in area and we brought a lot of new faces and people with us in that area. A lot of new opportunities to educate our parents and our students on conditions and things that to to help them grow. Uh Heather Casey from Blue Ridge or Blue Cross Blue Shield. We've known for a lot of time for a long time energy drinks are dangerous. So, she volunteered to come and talk with parents and kids about energy drinks and and the dangers of the way they spike your heart rate and your blood pressure. Um, the Ash mental health forum was there with us. We did a
096CPR training for those who were there. Uh, at health was was there, youth villages, our own Tanny Goods was there with child nutrition, um, the CDC, child trends with CDC and health. So, we had a pretty good representation there in the gymnasium. Parents are sitting there waiting. We might as well be educating them. We might as well be talking to them about these things. um for I guess it's probably about five years ago, we started flagging kids in triage that we we were asking three questions and if they answered yes to one of those three questions, we we flagged it on their paperwork so the doctor could talk to them about their mental health and the physician that was seeing it. Um, Elizabeth and Jamie have taken this even further and she's gonna Elizabeth is
097going to talk about this tonight, but I'm really proud of these ladies and what they're doing with mental health. Uh, that night Elizabeth husband there was a bunch of kids. 45 she talked to 45 kids that night and that's pretty amazing. Um, I appreciate that and I'm so thankful. I know that they're following up with parents and and working to screen those kids even further from those conversations. Um, we had a lot of provider participation. Heather from Elevation Health, Katie from Bluewood Medicine, volunteers from Seven Peaks, which is one of our new uh organizations. Um, from AMH, Dr. W at Bradley Roadie, the PT department, CB Jones, Dr. Peterson, Miss Bundy, Melissa Lewis, Jim Blanco, as well as a slew of volunteers they brought with them to pull this event off. Um, from our health
098department, Terry Clark, Emily Mosley, Danny, Becky Frost, and we had two fantastic cardiologists. Uh, one one of the cardiologists has been with us probably about five years now from Novant. the other one kind of usually we that one position's not as um the same as fluid. It's not the same person, but they're so good with our kids and they uh they like this program. They also bring an echo technician. So, we have several anything that gets flagged, they go ahead and get an echo on them to take a look and see if there's anything else that they need to look at. Um, tremendous support from Blige Energy, uh, from Tasha Tree and from April Blevens. They supply our pipe and drape, our athletic bags, our shirts, our supper. The just the support that they give
099us is fantastic. Uh, as well as Ash Memorial Hospital, Ashmedics doing all of our EKGs. I don't know of another community that's as blessed as we are to have the support we have. It's just a It's a tremendous community effort to make it happen and very proud of it. I don't know how many um folks are doing it, but I do know that well Tiger County I don't know how long they've done it. They did Heart of the Pioneer last Friday and that is a reflection on you Amy and what you started here. So now we do have we have part of a Trojan and Alagany Heart of the Pioneer and and part of a Cogwell. Somebody help me and maybe hbrite. Yeah. So I think there are there's either four or five that run
100about heart and husky. That's fantastic. We got to get Wils on board. So if anybody has anybody in Wils County, we got to get Wils County on board. So thank you Amy for sharing that. I just think it's so important to highlight the people in our community who do good things for kids. And we're going to hear more about um some new things that we have uh for mental health services after we share some more successes. Um but one of them I do want to share uh and this this is new. Uh we've been working and had a great partnership with App Health through our top dog clinic for some time and um this fall starting August 11th we will have two additional mental health clinicians to serve uh the uh students here in Ash
101County schools. So, while that we based out of and partnered uh through our um Top Dog Clinic, it's one of the reasons because of the success of the Top Dog Clinic that we were that the health department was able to access grant funding to be able to put these people in uh place, but they'll be able to serve um wherever they're needed in Ash County. So, our elementary schools uh that are seeing an increase in um or have seen an increase over the over the years in student mental health. Um, our middle school currently has a clinician. Of course, we have a fantastic um, ask program at the high school. Um, but those two new people will be able to serve and and of course JP is the one who uh, um, you'll hear from
102in a few minutes, but he Dr. Dr. Jameson is uh, the supervisor of the ask center and one who will be able to share uh, more information on that as well. But I want to say a special thank you to Jen Green and Kelly Welsh, Cassie Adler, and the whole health app department team for their continued partnership. We have had a great relationship and we want to make sure that continues. But thank you because we do have a community that cares. So before we get into our students and then of course our app health, I do want to say that tomorrow night just a reminder tomorrow night is our student best at the best dinner at 5:30 p.m. at Temp Timber Rivers. We will highlight and honor the top uh top 10 kids at the
103high school, top five at the early college um based on their GPA. But boy, when you hear the amazing things that they have been able to accomplish um over uh over their years, it's outstanding. And so um I will uh come back and share more of those things. Uh you may have seen them in the news already. Um but I just can't wait to share all of their successes, hear the scholarships, where they're going to school, but better yet, the ways that they truly value and serve our community. And that's really important. And I think you guys will be uh truly impressed. Graduation is this week. It's my favorite day of the year. Always is my favorite day of the year. And followed by project graduation. Do we still need volunteers for project graduation? We
104will take all volunteers. We're do we're doing better with that. We we do have some. You know, the 3 to 5 shift is always open. And by 5:00, I don't even know my name, let alone yours. but we'd be welcome to for you to come help us clean up Mountain View so they can continue with what they need to do on Monday. So, yes, we we never turn down volunteers. Okay. So, if you're willing to volunteer, uh do they who who should they call that? Uh Marty McKenzie at the high school is our volunteer coordinator and she has a form that you can fill out or you can just call Marty, let me know and I'll let her know. But we we do have some openings there to to cover. And I appreciate the faculty
105at the high school. I think they're stepping up this year to do provide some extra coverage for us and thank you very much for that because it's a long day and we do appreciate us being secure and and that supervision is very important this year or every year but this year. So, thank you very much and I just want to say if if someone has not been to Project Graduation, you need to go check it out. It is truly something impressive and special for our kids. So hopefully some of the seniors that are sitting in here are planning to go to project graduation if and you can see Miss Diane over here just looking at them seeing if they can uh if if you haven't uh signed up make sure that you do that. Well
106the sign up is too late but we contacted every parent every of every child to see if they wanted to attend. Uh we harassed some of them permission to come. So I fall on that one but I hope everybody signed up. Um the uh third annual pathways to wellness uh talking about uh rooted in resilience is this year's theme and I lots again lots of community partners. Um but uh it's going to promote growth and healing and wellness in our community after hurricane Helen. The great thing is, and I sent a a call out yesterday to our high school and early college, uh, specifically, um, but there's a youth component in the afternoon on this one. And so, uh, if you are interested in attending, it's Thursday, June 12th. The the high school, ages 16
107and above, um, is in the afternoon, right? Starts at what time, Jamie? 12. Monty's for lunch. And Monty's for lunch. Fantastic. And yeah, and then it'll be upstairs of Wils Community College Hall. Fantastic. So Wolves Community College Po Hall, the adult sessions are running separately but in tandem. And they start at 8:00 in the morning. So we're um really excited for um our third annual pathways to wellness. And this is a joint partnership with the schools by Health uh Wolves Community College and I'm missing one. Blue Cross Blue Shield. Yes. Thank you. We have a free summer meal program going on which is also exciting. So for kids and teens 18 and under. So if you can walk and get a meal, you you can be fed uh through our free summer meals uh program.
108But uh if you're under 18 or 18 and under, uh it kicks off next week, so June 12th, that's the first day of summer school, but we also have that summer meals program and lunch will be served all summer long. And uh last summer we served over 12,000 meals. So that's a lot of meals to serve our community, but our children again uh can be fed. And these will at our elementary schools on June 12th. What What school does it start at? Is it Mountain View? All three schools in June. Then in July it turns to just Westwood and Blueidge. Westwood and Blue Ridge. Okay. So all three starting on June 12th. Back to school blast. Save the date for August 9th. Um we're excited. We've got lots of backpacks already filled with supplies and
109community partners. Um, but we uh will be posting more on social media. Um, speaking of social media, we've been putting a lot of information out on digital media safety uh for families and for students and we we will continue to do this. Uh, our theme has been empowering parents, protecting students. Uh we're using common sense media uh for a lot of the information, but hopefully putting things out for families so that we can ensure that we're being diligent with our student safety and their online presence, not only with our device systems behind the scenes, but also in front of the scenes because that's your digital footprint. That's what people will remember you by later on. So, we want to make sure that our children who have access are well informed. And then I want to
110say a big shout out to our exceptional children's department. Uh they've really worked on the school-based enterprises um launching and expanding in all of our separate setting classrooms. So these are studentrun businesses that mimic what goes on in the real world. And so from managing money to taking orders to building communication skills um our students in these separate settings are running their own business and doing very very well. So, um, the coffee cart at the, uh, high school is already up and running. We have the coffee cart at the middle school, uh, that's been running for a while. I'm sure there are quite a few others that are, uh, in progress and will be up and running soon. Um, but we're really excited for all of our students to have those and build those um,
111communication skills. All right, lots more good things in the in the assembly. So on the computer if you want to read about them, we've been putting them on social media. Um but I do want to welcome um two different uh presentations. Uh one is specifically with a students that we're so very proud of from the Hill. So I'm going to introduce Mr. Brady and if you want to introduce your students that would be fantastic. And Mr. Farmer I don't know whether you're coming up to present any of it as well. Um come on up. And then we also have a student Roman Greer who is going to be sharing as well. And he's brought a fan club. So um a lot of his support system. And I do want to say thank you to Martha
112La who came out of retirement who's been out of retirement. I don't think she ever left us um but who is a difference maker in um lives of children. So thank you. Thank you. I want to thank you for the opportunity to have the most rewarding experience in my 20 years as a teacher. Um, we got the opportunity thanks to you guys and Dr. Cox um to pilot that. And um I feel like we have we have shown that um with a little extra support um students can achieve anything they want. We have our students who didn't have graduation in their mind that are now five out of eight of them attending postsecary schools. Um, seven are going to graduate, which was out of the question six months ago. Um, one of which I'm waiting
113on a final exam and then I will confirm with you that he is going to walk across the stage. If not, that'll be happen this summer. But, uh, I'm pretty confident he's going he's going to be able to walk. But, uh, like I say, u, I really appreciate that. My philosophy has always been that um you know our our school systems are going through the water and um we can have students go overboard and need support and be struggling and and fighting as hard as they can given their life circumstances. and throw out a life vest, uh throw out a lifesaver, but uh we need to dive in after them, pull them up, and give them the support they deserve. Um so I appreciate you welcoming us and I appreciate Roman and a lot of
114our participants being here to support Roman and and what one thing that I believe in, Mr. Farmer believes in and Roman believes in um and Dr. Cox obviously believes in to give us a chance here. And so um Roman, I appreciate you being here and you've been a great founding father of our program and uh enjoy. So, uh, I kind of I wrote I have that presentation and this one. I've got two different ones. I apologize. Um, but greetings and salutations members of the board and those of us who have joined us today. I'm here to to formally discuss Ash County High School and School on the Hill program. You see, throughout my time in the Ash County High School district, I have concluded that I cannot learn the same way as others. To fully
115grasp the information being presented to me, I must be physically and mentally connected. Usually, this is done with projects or presentations, you know, but some people require that type of learning to be consistently stimulated. While I was up on the hill, one Mr. Brady fostered the idea of this kind of learning, causing all of his students to not only meet their goal of graduating, but they also did it relatively early. Most if not all of us were told that we would not be able to graduate with our alongside our classmates in 2025. I personally took that as a challenge and saw to it that I did. Despite to the short single semester we spent in the school on the hill program, most of us completed a year's worth of classes in a single semester. this
116rapid success, the ability to watch yourself improve, to see every little thing that affects your grade, and being able to see each victory, no matter how big nor small, you can, it allows you, sorry, I lost myself. Um, being able to see each victory, no matter how big or small, throughout caused everyone to excel. Don't get me wrong here though, we did struggle h but where we only had each other, we helped each other through the work. We also had a few amazing student tutors who volunteered their own time to aid us in our journey. Being able to have these close and tightened relationships allowed us to flourish under the mentorship of Mr. Brady. I speak for myself when I say that I am the utmost proud of every single one of the gentlemen I
117worked with. They pushed through a large amount of work and succeeded in their goals while helping others along the way. I could als I would also like to thank each of the brilliant teachers who came up to further explain their designated subjects. These teachers used what time they could have what time they probably should have used to plan their next class for the next day to teach us things that we should have learned two years ago. But that's neither here nor there. Hello. None none of us could fully function with a wild and sporadic student body causing us to fall back on our work and retake classes. Though we were in the hole, deep in the hold, we still scratched and called our way back out to the top. These tough times were made easier
118by the good times we had together as a unit. We'd have five we'd have short five minute breaks every 25 to 35 30 minutes for our brains and bodies to exert energy by doing various various activities such as juggling, card magic tricks, basketball, phone games, football or anything you really wanted within the realms of the schools. We had a genuine blast being Mr. Brady's students and I couldn't name anyone better suited for the job. He's a kind heart. He has a kind heart and a kind soul. He looks for the best in everyone and always shows it to them. But most of all, he cares about his students and their wellbeing. Don't get me wrong again being here. Other teachers do as well. But Mr. Brady truly wants what's best for his students 247 365.
119And he wants to see them thrive in success. This pro this program not only helped us graduate on time and a little early, but it also instilled a deep connection between us and for between us and allowed us to put our differences aside and focus on our goals at hand. I for one being one of the founding fathers very excited to see where this program goes after us because it shouldn't go to waste. It's a good opportunity for students to redeem themselves and show how much it matters to them to graduate. I cannot speak for my associates, but I will for myself. I can happily say that of any teacher deserving of an award, it is Mr. Brady for his contributions to the students and aiding them in their graduation goals throughout the years I've
120known him. For the final time, thank you Matthew for keeping us fed. Thank you, Colton, for helping us with electronics and math. Remy and Grayson for their contributions to aiding me in the classroom and making the classroom look spiffier. Most importantly, thank you, Mr. or Dylan for his amazing tutoring. I almost forgot about him. And most importantly, thank you, Mr. Brady, for putting up with us and for everything you've done for us. There are no words in any language that could describe the gratitude I have for you. Thank you for your time and attention. say anything after that? I'm not going to try to follow that, but um I will commend Mr. Brady and Mr. Bankworth and Mr. Isaac and Miss Miller and Mr. Calbert who all came up to work with these students. And
121um I think if you if you talk to Mr. Beckworth when he went up there um he was not expecting a whole lot out of these students. No offense students. Um but he will tell you now in fact he came by on Friday because his wife made him we did not have him scheduled to work on the hill next year um because he's a really good English two teacher. We kind of need him in the classroom. but he was very disappointed that he was not going to have that opportunity. So, we reworked the schedule to put him back on the hill next year because he felt like it was so worthwhile. And so, um, Mr. Brady's done an amazing job along with Miss L. I can take no credit for this, but I I can
122give a lot of credit to these students, um, and and Mr. Brady and Miss Le uh for their efforts. when we were in October uh taking you back to October uh Dr. Krisco was making uh was being as pessimistic as possible. We were looking at about an 85% graduation rate. And so um we decided then we started meeting we have got to do something. Um five of these six students were u that that were the original gang were not going to graduate with this cupboard. No chance. One of them had a chance. Um, and so we met, uh, we put together what we thought needed to happen as a plan. Um, and these kids went up there. We had to, um, they had to agree to go. Their parents had to agree to the program.
123Um, and they all agreed to go. Uh, they all bought into it. And uh so we're hoping uh because they are going to walk and we're waiting on a few exams that we're going to be hovering right around 90% graduation rate which was our goal for this school year. Um and I commend these young men um for that. We're already working on the group for next year. Um, and so we're super excited about that and appreciate your support uh with this program. And all these kids, all of all six of them gave a graduation. That's kind of what you saw up there. It wasn't what Roman talked about last night. They gave a graduation presentation. Couple of them cried through it because um they really thought that this was this dream was not real. Um
124and and thanks to their hard work and dedication um it's it's a possibility. So um it's not only a possibility, it's going to happen. So what what kind of questions might you have tonight? Any might I say one thing? Stand up, Roman. I'm a former English teacher and I want to say I was very impressed by your writing. So you have not wasted your time. You've learned your accomplishment and I'm sitting here thinking about project graduation and there is a way for you to attend maybe not win prizes but there is a way. So if there's anybody from the hill Mr. Brady that hadn't signed a permission form and I think we coerced everybody but if there's somebody there that didn't have them come see me and there's a way that they can earn a
125right a way to to attend this year. Thank you. I hope all of you learned about that. Well, did [Laughter] you learn about that? But if you Mr. Beck did give you a huge compliment when you graduate at age four. That's good. That's good. And that's a hard compliment to receive. Oh, he doesn't give him. He's tough. Mr. Palmer. Yes. Who do we have besides uh Roman that just spoke to us that that's went up on the hill that's with Colton Taylor's here? Raise your hand. Colton, I don't think anybody else made it. And I did have their notebooks out in my vehicle and I meant to bring them in so you can see it, but stop by the high school and you can see what they did. They put together a notebook of their
126progress. Miss SL made sure that um along with Dr. Roberts Clawson that they were tracking their pro progress that they were on ta uh on task and and working toward their goal uh to be done by graduation and so they were able to achieve that. Where's the hill located exactly? On the hill. So if you come into the high school um it's up where the old soccer field is. It was the agriculture building up there and so we converted it to the hill. you should have gotten the presentation and been able to see what that environment kind of looks like um and and and hear from some of the teachers and there is a testimonial from one of the parents at the very end of that presentation as well. Yeah. How many students are on
127that? Uh this semester there were nine nine total ended up with nine. Next next semester we met this afternoon it'll be 17 not all at one time. So, some of our students will be there full-time. Um, but what we found to be very helpful is when they can go back and forth and they can still take electives in the building. So, welding or arts or music or band or whatever they choose to do and then they can get their core classes on the field. So, Mr. Farmer, I'd like to congratulate these students on this is such an accomplishment to get done in a short amount of time. I'd like to give him another round of applause if you don't care. This is your permission to leave if you'd like. as they brought out. Guys, thank
128you for being here. So, those were some of my tears earlier today. So, I have lots of certificates to give out to well-deserving teachers um who all contribute to the success of children that these are the grant application winners um for our endowment grants. And so, we have a certificate for each of them for anyone's here. I know Mr. Coun is not here so I will set his aside and Amber Dillingham and learn to replace the pottery wheel. So, we're really excited about that. They take pictures. No, group picture. No, group pictures. Fine. There a lot of you. It's fine. So, we have Savannah Labasi. Can't see everybody here. And um Savannah um is a band of chorus teacher at our middle school. She's outstanding. If you haven't been in her class, oh my gosh,
129the energy that exudes from them. Their band program is growing. But um she submitted drills, thrills, and bulldog skills. is developing marching art skills with Pyro drill design software. So, we're hoping that means that the middle school may have a marching band upcoming. We're excited about that. Any Polly Bradley, who I also heard was not going to be here. Um, but Dueling Doulamers is uh was her project submitted and she's music teacher at Bloombridge Elementary School. Angie Douglas, um Joe Baldwin, Lisa Sabaha, and Amanda Smith. Come on up. um and their project is next chapter expanding and empowering our readers. So we are excited about uh what they're going to be able to do. Um Amanda Smith Amanda's uh Amanda's project was alongside um a bun a bunch of No, she was the same one,
130right? So Joe Baldwin also had the sound of snoring in elementary podcast and so this was bless you. Um there were several in this one. Joe Baldwin, Crystal Krauss, Colleen Dixon, Angie Douglas, Cynthia Harless, Michelle Keith, Jordan Neimoth, Preston Roberts, Lisa Sabaha, um all from Mountain View who have this great project. and I'm interested in hearing about this one. So, would you like to share and then I will give you all of these certificates. So, we were really excited to take the idea of a traditional newscast and turn it into a podcast for our students. So they'll be learning skills that they're listening to in their lives and applying it to reading and to math and to creating a community around Mountain View between all of our students and what they're learning. So it's something
131they can share with each other and we can share out with the community. All right. I get all of them for this one. I think Next we had Rex and Gross for operations. cycle forward. And uh he he's a teacher at um Westwood Elementary School. Thank you, Mr. Grub. Now, he said I had to come into his classroom soon, so I hope it's when he's using these cycles. Mr. I know he is. He's fantastic. Um lots of energy. I mean, super amounts of energy. Um Journey Carter uh who has creative crosswalk canvases. Congratulations. And she's the Okay, so I'm going to say something about Journey. So she is a first grade teacher at Westwood Elementary School and I was so impressed because I was there what a couple of weeks ago. um all of her
132first graders are published authors this year and so she went out of her way to make it such a special experience. Rolled out the red carpet for all of her students. Their parents came, they had cake, uh they were signing each other's uh books. Uh so they had their own little book signing. It was absolutely fantastic. Thank you, Journey, for sharing that with me. Uh Laura Lipford for the power of being vertical. So Laura Laura is also a teacher at Westwood Elementary. Thank you. Manny Kazaya could not be here. Um but if you've been to Westwood Elementary School, you know that they've got this fantastic bookw walk outside. Um, but she's going to do another one school, one book. Has she announced the book yet? She has not. Okay. So, she is going to do
133another one school, one book. So, they're all going to read the same book again. And this year was what the lemon lemonade stand, which um it was so much fun to see. And the projects that the kids came up with, it was fantastic for their Shark Tank event. Um, they were so creative. Lots of great projects. Taylor Ashley for growing a love for learning. And Taylor is a second grade teacher at Westwood Elementary School. So, um, we look forward to, uh, seeing what she gets to do. Britney Perry. There you are, Britney. So, this one is for Britney, Autumn Chamberlain. Um these are our social workers and uh what a blessing they are to our schools. They really do a lot of work behind the scenes. Um but there's this let us bloom each almost.
134We're almost through these. Um Odyssey of the Mind from Molly Daw Porter. She is our afterchool director and I'll tell you Molly is just such an outofthe- box thinker but really allin for children. Um so Molly and Mary Jobs I knew I was going to mispronounce somebody. and they are starting an Odyssey of the mind which we are so excited. You've already started though. Could you start from? We're we're starting this summer. We're going to be practicing some problems and uh throughout the summer with our summer camp and then in the fall we'll go full speed ahead with especially our middle schoolers and some of our upper elementary school students. Now we're we're a really exciting survey competitions with a lot of the minds and a lot of lot of student participants in that um
135really do a lot of mathematical thinking differently. So, it's fun to see Taylor Harky. Um, and uh Tanya Denny. Uh, Taylor is a social studies teacher and Tanya Denny is our media quarter coordinator at the high school or either of them here. Um, their project are voices through time, the living democracy project. So, um, so I want to congratulate all of you. Can we get a picture up here of everybody? Can we get them all in or outside? Okay, guys. You don't have to write special uh grants and go out of your way to do this and most of you did this on your own time because you care about kids and you wanted to do something innovative in the classroom. So, thank you. We appreciate you. That was a marathon, wasn't it? Next on
136the list is our ask center. And I know JP has got to um go pretty quickly. Um, but uh I just want to say uh we appreciate everything that you all do for our students and for looking for that continued uh partnership and uh Elizabeth Dunbar has been uh with us for a little while JP for a little longer and we just appreciate you all. So thank you. Thank you. Hello. It's nice to see you all. Um will say I appreciate going to this place because now like half the audience have left and also I was feeling a little nervous until the kiddos got up and because you know we all are educators we spend most of the day talking to adolescence or children um and then just hearing Roman um really just kind of
137seal the deals like you know what says we have really great things to celebrate so I am um Elizabeth Curley Dunar so I'm a clinical social worker I'm a licensed clinical social worker and I am the program coordinator for our assessment support counseling center. And so one of the perfect Thank you. Um some of the things I wanted to highlight are some of our key successes for this year. And so one of the big things that I would again like to shout out to B Healthcore is they actually paid for two of our um clinical psychology doctoral training students to be trained in an evidence-based vaping sessation program, which is really hard to come by. Um and so via pay for both of them to receive that and we actually did pilot that this year.
138Um one of the learning lessons we had is that even though we got a lot of our referrals initially from disciplinary referrals for students who have maybe gotten caught vaping at school, um guess what? Students aren't exactly super stoked to talk to their parents about it even after they already know that they something. And so one of the things we're going to do next year a little bit differently is we're going to target those parents. So, at our open houses and different things, we're going to advertise this to our parents. So, the parents that already kind of know their kiddos may struggle with something. They have a way to contact me and hopefully we can get connected with them. Um, and so we were actually able to successfully get one individual through this. He's really
139brave as a senior. Um, and so we're really proud of him. And so it's for individuals who even if they're not ready to completely quit because of peer pressure, whatever that is, environmental, um if they're willing to even think about kind of cutting down on their their nicotine use through vaping products, um then we consider that a huge success. Um one of the next things is we also offered an emotion regulation group. This was primarily for freshmen and girls, which is where we targeted our tier 2 group last year as well. And so this year again, we got a little bit of a later start just given the fact that we had not been in the building for as many days as we had hoped. Um so we had three freshman girls and one junior
140who we just felt like was a really good fit. And so it was a really fun group that a doctoral student and then um a clinical social work student also um piloted. And then next piece is that I really just want to brag on not only the student services staff, but this last year we have the most interns and practicum students that we've ever had. And so I just want to really thank the collaboration again with B state psychology students who were phenomenal. Um and then also I was able to take on this last year have the opportunity to work with three different M's level social workers and then actually a marriage and family therapy intern. Um and you'll see I think Dr. Cox has already mentioned this but the reason why we do this
141is because a lot of people are scared of children and it's through these opportunities to really work with and engage with adolescence that they learn that hey they're not so scary and that they really like it. And so I just want to give two snaps for the two individuals that have been already hired through um app healthcare. Um they have actually been ask center practicum students and so they know our county, they know our kids and we've got them coming back here which is amazing because we really need to strengthen this mental health professional pipeline. Um and then another one of the students from a different position that healthcare is uh hiring for hopefully again to support our students through the top dog clinic expansion um was an intern this year. And so again, we're
142just kind of reinforcing that these connections, interns, student teachers, they take a lot of time, but they are so worth it um because they really feed back into our community and to our children. Okay, so this is just a little bit of an overview of our service load this year. Um so these are actually individuals, so 25 total individuals who we have consents for. So I work with a lot of different students throughout the day, throughout the year, but these are students that we are performing cognitive behavioral therapies with. So this is kind of above and beyond what may be a typical stop in at the counselor's office. And so 64% were female, which is usually our average. You know, for adolescence, you usually see a little more female lean um at this age group.
143And you'll kind of see the spread. The one thing I do want to kind of highlight just a little bit is that typically it leans slightly heavier for the younger grace because they come in a little bit more unsure, a little bit more anxious, but we did have quite a few seniors this year who were ask center um clients and I and I want to definitely kind of possibly link that. We can't of course we don't know for sure, but Helen definitely did some things for our older kids too. Um, and so seeing the impact it had on their families and that kind of reverberation to them, even the older kiddos who are a little bit more um, buoyant to things that may go on in their lives, um, is just really important to kind
144of note. Um, of course, everyone here knows exactly what that impact looked like, but I did want to kind of highlight that because usually we see it a little heavier on your freshman, sophomores and a little lighter on juniors and seniors. And so we had really good outcomes which are right in line with the clinical data on 67% of clients showing reliable improvement based on some of the scales that we use. So we really proud of that and again four students in DBT and then one student in the vaping. Um just a little bit of service load comparison. This fluctuates from year to year B. And so one of the things that we're super proud of this year is that even though we were in school less days, we were able to serve more children.
145And that in part again is through the collaboration that we have with taking on interns, which was a pivot um from how we've operated in the last several years. Um however, it really paid off. They did a lot of great work for us. They were really there after Helen, calling parents, going out on home visits with us, dropping things off. Um and so we're really proud and impressed with them for that. Um just a little bit of a snapshot of some of our crisis data. So this kind of want to caveat this in that this number of crisis events and individuals, those are specific ones that involved either myself as the lead clinician or asks center staff. And so while there were additional events above and beyond roughly 25 um that may have involved me
146as kind of a backend or doing some care management or helping with re-entry meetings, these were the ones where we actually performed some type of suicidal or homicidal ideiation assessment um during the school day uh for our kiddos and families. And so through that we got five different ask center referrals. Um eight individuals were referred to community providers. We did have to call mobile crisis four times. Um, and then a lot of the kiddos were already in care, which I feel like some people think that's counterintuitive, but those are kiddos who already knew they needed that support and might be in care to help manage suicidal ideation if that's something they struggled with. Um, and so I just want to definitely clarify that. And then we did recommend um three individuals seek immediate support from
147those 39 assessments. um to the emergency department of which every child and family took them voluntarily. So that's one thing that I'm really proud of is that we really try to work with the families and the students. Um and a lot of times we don't do that lightly. We don't recommend hospitalization or going for an evaluation lightly. Um, and so that work with with those kids and that trust and that relationship is one of the reasons why we can do that voluntarily and giving them more choice than that when they need a more significant level of care. This is just kind of a snapshot of the last four years. So this is my my fourth school year. And so um you just kind of see um the the change over time. And I will say
1482122 was coming right back after co it was our first quote unquote normal year though we were still having a lot of different mandates you all were adjusting to and we were navigating. Um, and also it was my first year, so I was a little bit probably more I don't know, not antsy, but maybe a little bit more ready to call it a crisis event than maybe in the last couple of years where I have felt more sure about what really is a crisis. So, you'll see a little bit of a difference there. Um, but we average roughly 39 events a year, which if you do the math, um, on a on a normal 180day school year of where we're in the building days, that roughly equates 4.6 a crisis every 4.6 days. Look at
149this year where we've been in the building 155 days, hopefully when we get to Friday, and that equates, yes, ma'am, uh, a crisis every 3.9 days. So if hopefully we won't stay on that pace because that could look like potentially 46 crises next year if we do. But every year is unique. Every year brings its own challenge for our families, for our students. And so hopefully we don't see that. But we are prepared um especially with this extra support we're receiving um to manage that if it comes our way. Okay. So just another little brag on Heart of the Husky. Um, this was definitely something that was kind of born out of the school health advisory council. Um, and also a lot of the work this community did after we lost a student to suicide
150a couple years ago. And so we wanted to find a way where students who may not be the ones that are highf flyers, that may not be very evident or kind of bubble up in the normal ways we might find children in distress. Um, and it's been really successful. Um, so this this past year we had myself and then we had Caitlyn Adams who is a clinician with the Top Dog Clinic and then for a couple hours I had my marriage and family intern there as well. We were able to to follow up with a a patient health questionnaire 9 which is super kind of it's very you usually find it in doctor's offices. It's a great integrated healthcare tool. Um, and for the kiddos who may have flagged on those initial questions that Amy
151Walker was talking about on the the sports physical form, we followed up by doing a little bit more. And that way we were we also pivoted and changed the process. So we met with them before they actually got to the medical providers. So if we safety planned or we did other things, the providers could also see the work that we did and the notes that we made to hopefully help kind of again make that a more holistic um encounter with them. Okay. looking forward. Okay. So, as Dr. Cox already mentioned, App Healthcare and Ash County Schools are partnering. Um, they have already hired uh two post-doal clinical psychologists to support Ash County school students. Uh, Dr. Jamie Jameson will be their clinical supervisor. Um, and again, we're strengthening that pool. There's not very many clinical
152psychologists in this area. And so with these two plus another one app healthcare has hired for their own staff that will bring the total up to like four for the county and that's amazing because all of them have worked with our students in some capacity. Um another thing we are hoping to also provide additional support to the early college next year. about something that has been a goal um for the last several years and we were able to take on one one student this year, but we really want to grow that um next year and we think we'll have the capacity to do that. And then one of the other things is we're going to have more mental health providers at Heart of the Husky next year. Hopefully make that a little bit quicker, a
153little bit smoother for the kids. um and to be able to have some more of those conversations with the families because there were several children there that popped up um even with some passive or active suicidal ideation that we had to have conversations with families at Heart of the Husky. Um so I really have considered that a very needed addition to something already so great that we do for our families. And then we are also JP's community site class is also going to be I didn't put this on this slot um but they are actually going to be doing like a a um what is it a healthy technology literacy presentation for our students at the pathways to wellness event. Um which again Caitlyn Adams a therapist out of top clinic and I are kind
154of helping spear with the um with the pathways committee. Thank you Jamie Little for helping with that. and Wils Community College. Um they have been phenomenal. Um and so and then also one of the other great things we did was that we had the NAMI ending the silence um curriculum presented to all ninth grade students in health and PE this semester which we hope to again um continue moving forward with. And so that is to hopefully reduce the stigma um so kiddos will come will come into the trial and are struggling. So we we're really proud of the the things we've done this year and are really excited about what is to come. Have any questions? How does the student get? So typically the way we do that is it can happen a couple of
155different ways. Oftent times um if they're coming up from eighth grade, Caitlyn and I meet every year for families that she's already talked to about specific referrals. So, Caitlyn and I have a um meeting set this Thursday. We do it right before the end of the year um to where I get all the names and kind of some of the background information on those kiddos for rising ninth graders. Otherwise, we don't always see the same children from year to year, but we can. So, we have several students who we know they are great schoolbased clients because not every student who has a mental health concern is a good fit to do at school. A lot of the trauma work is really hard to do at school because you're sending them back to the classroom. And
156so we really try to take care to triage those kids who are great fits here and or really need to be seen by a community provider. Um a lot of times they'll talk with the counselors. That's my initial kind of thing. The teachers talk to the counselors and then we staff once a week on kids or things that have bubbled up. And so as a team we decide who depending upon the conditions we have, the capacity we have, the student need is going to be a good fit and actually benefit from the services that we have. So typically they come through the counselors, but I've had parents call DSS calls from time to time. I'll have other community providers that I've formed relationships with being like, listen, this kiddo or XYZ would benefit from being
157seen at school. And so it comes a lot of different ways, but typically the counselors are kind of the gatekeepers through the ask center. So there's no MTSS process that the elementary student can be. Um, and so that kind of comes through again those staffings that we have once a week. Um, and so we have definitely kind of monitored those like tier 2 interventions and different things. And if they level up, that is absolutely a possibility. But again, it depends on the fit. So just because they may really need that tier three service doesn't necessarily mean they need the tier three service at the ask. And so we try to take each case individually. Um and we are in constant communication with one another. Um I could not do what I do without the support
158from the from student services and the administration at the high school. And I have great relationships with teachers. I'm going to shout out to Amber Dillingham. she will come to me anytime that she's got, you know, something kind of coming up or she just wants to talk through something. I have really great relationships with a lot of the teachers. So, if if they feel comfortable going that route and coming to me, we also can kind of meet it and then we staff it again as a team. Um, there's not typically a decision that I make just solo. It's it's a it's a team effort and that decision the the staff is aware of that each school has a mental health team that is required required to have a mental health team. Um and so that
159that kind of the ask team meetings kind of serve in that role and so sometimes yes it's more appropriate for an individual therapy type situation through ask or a referral out. Um, and then sometimes we just put those other things in place like this child needs to be checking in and checking out with somebody and so it's not running because the MTSS at the high school has looked a little different. It's not exactly where it is, but truly the process is happening through that ask process. Um, and so it's being documented very similarly. Um, it just it comes to me a little bit differently, but the process is simply well and you don't have a clinician at the other schools. like I'm the only clinician on staff for the school system. And so that's why
160it can look different. It does look a little different um based on what we have available at the high school, too. And I appreciate your support for the uh Ash County mental health forum. I know you've been instrumental with that and uh hope that we can continue to grow that and support what you're doing. I hope so, too. Thank you very much. Elizabeth J. Thank you. Thank you all. Thank you. take a deep breath because I think I'm take a lot of time to look at things but it's that May June time that that happens that time of year. All right, we'll go into the rest of the agenda. Thank you so much. Don't have anything under public comments, so we'll turn it over to Miss Allison Kemp Sullivan for new middle school updates. board.
161Um we are so grateful for the sunshine. Let me just say that right now because we have lost half a month to rain. Yeah. um that's not official because um the way weather days work is they can only actually ask for more than what the average is. So that's something that might come later. I'm just looking at the days that I know that it's rained that impact um what's going on out there, but it has, you know, delayed grading. But um some of the things that we have been able to accomplish this month is um we did start the waterline installation that started at Mount Jefferson Road um this past week. Um so as weather commence grading um hope will continue. Um we also were able to garner the temporary construction easement that we needed
162with Greenfield Campground. This is for there's an existing drainage pipe that is on the property line between um Greenfield and the property and that needed to that's got to be replaced. So, we needed their permission to do that. Um we were able to jump through the last hurdle with the NC DOT and got the driveway plans approved and also um you have um the uh proposal from WSP the geotech consultant we've been working with um up to this point for the services for construction that I can talk to you about a little bit later. So so I think that is the highlights for this month. Does anybody have any questions? Thanks for the pictures. Yes, I like the pictures. Yeah, I did drive by today and there was equipment moving out there. So, that makes
163it even more exciting. It It turns into quick sand when it rains, but it does dry out quick. So, that is just a day or two of sun really makes a big difference. It's pretty good till Friday anyway for sun. Yeah, that's right. Yes. We have the weekends where maybe by Monday again it'll dry out again. So, yeah. Any other questions? All right. Thanks so much. Stick around. Next, we've got under action items for the board. The first of those, we've got the personnel agenda there. And you've got the personnel agenda as well as the addendum on those. Do we have a motion to approve the personnel and the addendum? I move we approve the personnel and the addendum. All right. Thank you, Mr. Lord. Do I have a second? Second. Miss Calhoun. Any questions
164or comments? All those in favor raise your hand. Motion carries. Next, we've got the minutes. Uh those are from the May 5th meeting on there and time to look over those. Do I have a motion to approve those minutes? I make a motion approval. Okay. Thank you, Miss Calhoun. Do I have a second to the motion? I got two out of there. Any questions or comments, corrections for the minutes? All those in favor, raise your hand. Minutes are approved. You should have just stayed up there, Allison. I think we're up to you now. WSP. That's right. Oh, I was looking for you back here. WSP proposal. Now, let me explain this just a little bit. Um WSP has been working for us for a while. Um so the next phase of their work is for
165material testing and special inspections. Um this is a requirement by code and in the drawings there's actually two different pages in the structural engineers um sheets buried in the plans of there's tables that the um outlines all the requirements that um has to be accomplished um for the building building code. Um so they are going to be involved. They could be out there day after day after day and actually um from this point on for the next two years, there could be times where they could have um person doing um soil tests. There could be another inspector out there um taking concrete samples and it's possible they could have a third person who's um specialized in doing um welding inspections. Um it's intense and um and for that reason it's it's expensive and I mean
166I budgeted $500,000 for it and it's more than that. Um I reviewed it. I also um I negotiated it down from what it was actually. And so um I do have a contingency for the um designers fees which will cover the difference. So I feel okay for about where we are. It's a lot of money but um the reason we're using this particular firm is because um it's a complex site and it's a very big firm. I feel like we need this particular team because of the complexities and the difficulties. So that's that's where I'm at with it. Does anybody ask any questions? Will these be the only inspectors and folks that we will need from this for material testing and special inspections? Yes. And they've been with us from the beginning. Yeah. But the
167contract has changed because of the increase. Well, we we've used them. So kind of like the commissioning. I didn't want to get to this piece of it and define it until we knew what we were dealing with. So, for example, we didn't know in the beginning we didn't have we didn't we were going to have soil nail wall. So, you don't define that until you get to that phase. And is it shorter than what we had seen at the beginning? 800 feet I think. Um, somewhat. Yeah, it's about 800 feet long. I thought that it changed. I The building's 700 ft long. So, it's hard to imagine, isn't it? It sure is. Any other questions? Did you start to make a motion? Yes. What? I was going to We need to go ahead and uh
168approve this contract with this company. All right. So, I've got a motion from Miss Eldri. Do I have a second? I second. Thank you, Miss Ward. We We don't want anything that's going to delay even temporarily this building. Anything we can do to move it along is what I want for sure. Any other questions, comments? All those in favor, raise your hand. Keep it. Thank you. Next, we've got our consent agenda. These are things the board will uh approve at once. We've got the NCSBT errors and omissions, general general liability fund, vocational rehab cooperative agreement, Head Startou, Head Start Collaborative Agreement, renewal of community eligibility program, the ACS FFA request for summer 2025 overnight trips. And that was it. So, do I have a motion to approve the consent agenda? Make a motion to approve
169it. Okay. Do I have a second? I'll second. Thank you. Any questions or comments? All in favor, raise your hand. Motion carries. Next, we've got number five. Last item under the action items is yonder phone free spaces. So, we'll turn that over to Dr. Cox, Mr. Farmer, whoever's taking that one from here. So, um you all have seen the link um to the uh yonder um pouches is what a lot of people call them uh for phone free spaces uh not just used in schools but I sent you the link that's directly to their school page and how uh they're being used uh differently in different spaces. Um but essentially um what we would like to have is a way that students can keep their phones on their person um but yet they don't have
170access to them. And so these pouches um unless of course they have a 504 and you know they need it for a medical reason or something like that. Um but the uh uh yonder pouches would help us to get back instructional time. um so in the classroom and help prevent our so much time being taken up by a few students um who are um using phones to be disruptive. So they won't have access to go and text somebody for a fight in the bathroom or to be able to um um text a threat uh during the school day. And so we want to make sure that we um are able to uh have that uh excuse me um have that communication locked down as uh as much as we can. Um if there is an
171emergency, of course, a student can make a phone call in the office uh or maybe in the classroom and all most of our classrooms have a phone in which that can be done. Um but uh for the most part kids don't need those during the day. They're they're in school to learn and so we want to make sure that we're protecting uh those. We would be using safety funds u which have to be spent um they have to be in covered by what 15. Okay. They have to be invoiced by 15. Okay. There's a difference. So, um, we're asking for this decision, um, uh, this evening so that we can utilize safety funds in order to make the purchase. My biggest concern with this is logistics. Um, I talked with some folks who have implemented
172the Yonder system. They were all middle schools. And my concern is, and if you'll pardon my expression, where's Dustin? is the revolving door that we have at the high school and how that would work for these phones because we if you've ever been out there's somebody coming and going all the time at the high school and so I I'm very cons um interested in the logistics of how this would work. Middle school's a little easier because they're more self-contained. They're not going and coming all day long like they are at the high school because of our programs with Wilks and other things. So, can somebody address the logistics of how this would work? The lady I talked to was very complimentary about them. Um, the biggest problem they seem to be having is that the
173pins bend that you put it down on to magnetize it and demagnetize it. Um, also they have a very strict very strict consequence if this is abused. So, I want to know how we're going to address those those issues. I would like to have seen this before there is a deadline so that we could investigate some of this. Um she invited us down to see how that worked. Of course that's Chapel right behind beyond Chapel Hill in Chattam County. So um can somebody address how we're going to do this logistically? Linds we I mean we've looked at it. Um I mean I I I agree. I think it's going to be we're going to have to kind of figure it out. Um, you know, I think the one thing I love about this early work
174is we we see a problem and we try something. So, I don't know. I mean, it's new. It it we may have some some things to work out and the locking and unlocking and where the pouches go and what are the what happens if it is abused. I think all those things are going to come with it. But I think if we have the funds and we can try it and work those camps out, I mean, we're going to um obviously I have students that go down to PO Hall and and Dustin has students that come up to POAL. Um so we're definitely going to have to work some things out there. Um but cell phones is definitely an issue, I think. um even if it's not an issue, um it's still an issue because
175they're spending all their time outside by the sun. Um they go to the bathrooms when they get home, they're in the hallways and they're not. So, you know, I I I would like to try it. Um and kind of um you know, would would look for for feedback and for you all to come in and kind of ask and see how it's working so we can get those things implemented. um because yeah, I I don't know, but I think it's worth a shot and trying it. I have um an issue that I see with it, but first of all, I'd like to say I like the fact that students have possession of their phones. You don't have to have someplace to store them and that they can't unlock them without access to that PIN or
176unlock mechanism. But why only three? because you're going to have long lines when school gets out trying to unlock all these phones if there's only three between the early college unless I'm misreading the inventory list here. So now what's order more the unlocking I was gonna say we can order more um but I I liken it to um I guess growing pains of how we've implemented the u metal detectors um at the high school for example. Um it does take a little bit longer to get through but not enough to um delay the start of school. Um, you know, once they're in a routine, they know now that they have to take their Mac or their their uh Chromebook and put it out to the side. Their water bottle goes out to the side. Their
177keys go in the plate and now it's a smooth process. I think they'll find that this will be very similar to that process. And there are a couple of videos on there that actually show it as a part of that uh scanning in um process. So, um you know, I think it's pretty easy and students can do it themselves. they can put the uh their own phone inside of the pouch, close it up and lock it. Um and same way to unlock it. Um it's really a tap to unlock it. So, have you already decided where these unlocking mechanisms are going to be located? So, they would they would be in the doors and students aren't going to miss it. I mean, because they would access their phones. Do the bus people come the the
178students come off buses in a different location where they didn't come off cars? So, so, um, it would be at, um, more than likely, and again, we can order more of those if we find that it's, um, if it's necessary, but at the front door and at the bus door are the two at the high school that they would that they would come in. I should only need one. Correct. We started locking all the other doors except for the front door. And we've started um, buses. Everybody comes to the front, too. So they're all coming in and out front. So yours and yours is a smaller group. My main concern was with a lot of the doors at the high school. But with the high school, you'd only need at the main door and then
179the back door and the back door buses. Correct. That might help some of your check too trying to go out doors because they know if I want my phone unlocked, I have to go out the bus door. I have um kids being kids. if you'll uh Google Yonder, uh there's always there's already out there a number of ways they can bypass the system. So, I'm I'm really encouraging if we don't have some strict consequences for abuse here, we're going to set up and even now I heard from a teacher who was doing the wanding kid had three cell phones on. Two were dummies, one was the real cell phone. So, you get one taken in class. Well, that's not my real one. I've got a couple more. So, we're going to have to be very
180diligent if we do this in in order to keep everything safe and keep them from abusing it. I mean, kids, it's just like waving the flag, you know, let's find a way around this thing. So, we really need to do that. One other good thing that she said about these pouches where they they assign them to the student. They have their name on them. They're theirs for the year. They're also going to wash them so that we do not have to buy new pouches next year if we continue this program if it works. um you know and uh I can't help but think back in the day guys you know we didn't I didn't have a problem with cell phones but I've been in classrooms this year that I can see where that if you
181can take that temptation away from kids and I'm very concerned about I have to be connected all the time I see adults doing that as well as our children and I'm trying to keep myself from doing that but also we need to be aware of you guys see me checking my phone up here it's because It's got my glucose monitor on it and I have to watch it very carefully. It can drop to below 30 in a minute and a half or something like that. So, I'm continually monitoring that. There is a pouch that you can assign those children to that uh do not go through that metal detector, but it does have a Velcro thing where they're more uh able to check their um glucose level, whatever health is being monitored by these uh
182by the cell phones. And there's more and more stuff being monitored by by cell phones from children. So, I don't know that that's in a 504 or a health plan or or whatever, but we need to make sure that those kids have that permission and that leeway and they're not embarrassed by being able to access their phones or not bullied. I can see some kids saying, "You get to do yours and I don't get to do mine." I mean, you know, kids being kids. So, we need to make sure that those things are uh uh addressed as well. So, I think it would depend on the consequences whether this is successful or not because they're going to try stuff. And um another question, how much of the safety money do we will we have left
183after ordering these? Do we have any left or is So, we do have some uh safety money left. We're ordering, let's see here, some cameras that were needed. Um we have a couple of uh um digital programs that we've had over the years that we that we are paying through this um safety money. Um are there any contracted services this year, Jamie? I'm looking at you. We had a few that not I mean we we did not utilize the entire amount that was allotted for that. We we have um go pouches that we're ordering for every classroom. So in case of an emergency, it has a first aid kit. It has um some safety information in the pouches for each classroom. Um I can't remember all the things that we had in there, but um
184that's in case we have to leave immediately and it's a grab and go um which we could all use. Um we had a couple of AUDs that we had to add trainers um but we had them at each entrance. Um we we purchase CPI training for um EC staff or anyone who train train and she's also doing train the trainer. So we'll have trainer. Well I I move that we approve the yonder pouches. Okay. Thank you Miss Ford. So I have a motion to approve the purchase of the yonder pouches. Do I have a second? I second. Okay. Miss Khan, I have one other thing that I think it would be beneficial for this group to hear the the assistant principal that I talked to that was in charge of the yonder pouches said they
185did a lot of work with the parents before it was implemented that they advertised they met individually with parents who had great concerns. Um I mean it was a training for the parents as well because we have a lot of nervous parents about not being able to get in touch with their kids as well as the kids having those nervous can't get in touch with the parent kind of thing. So she said most of those issues were resolved if they met with the parents individually to reassure them that yes we still have ways to contact them and those kinds of issues. Um you know uh there's been some talk about teachers having to do that but we rely on individual cell phones for uh remind we rely on them for other prof we use teachers
186use their cell phones for prof professional things at school and so you know I would recommend we treat we don't include those in this pouching process but that we treat them like professionals. I just want to say as a parent at the high with a student at a high school and early college I'm excited and yes we're discussing of things that could happen and well there's going to be hurdles that we're going to have to overcome but there's going to be so much more good things that come out of this kids are going to have to start communicating with each other when they go to class they're not going to be sitting there scrolling you know they're going to actually talk to people have to say hey what's up and our kids need to learn
187how to communicate how to mingle with other people. Our kids today, I'm speaking from my own too, they need help in that area. And this I think it's going to be a lot of good things. And I want to thank you for bringing this to our district. And and I agree with Diane teach if the teachers that's a discussion for another day, but as long as they use it properly, you know, they're role models for our kids. So I want to thank you for doing this. But I would like to see a copy of whatever is decided of how that's going to work because guess who's going to be asked, okay, what what's going on? Why why are they doing that? Uh how is this going to work? And I would really like to be
188able to uh talk intelligently about how this plan would be work. So if y'all could inform all of us uh the procedure, we absolutely will do that as well as um from the consequence standpoint. Um we'll have some early discussions this summer so parents are well aware and te and teachers are well aware and students are well aware aware as well as you are all on board with what that looks like. So, um, we'll we'll we'll do that early earlier than not so families by the time school comes around, uh, they won't be surprised or shouldn't be. How long does it take to get them? I don't know the answer to that. I've got two comments on that. One, from a outside sector point of view of that. But I've checked with a lot of
189our industries in Ash County and I think they're having a problem out of that with the adults just like you all are the students in there and so some of our bigger employers here in Ash County are impacting some some consequences if they use their cell phone during the day. So I think this would help get these students ready for the adult world and if they're, you know, if if postsecary is not for them and they enter the workforce, which is wonderful, too, then this is going to help them have that step to be ready to know I can't be on my cell phone looking at Facebook or whatever during during the workday. I will say from a parent standpoint like Miss Calhoun, um I took my upcoming seventh grader to the middle school orientation.
190She's been we've been having conversations about cell phones. Um her daddy has a pretty strong stance on cell phones. Um she wants a a smartphone. I think we're going with a flip phone if we ever get one. But uh right now, but I will say she went with me to orientation and the presentation at the middle school talking about how they're not used during the day. We walked out of there and she actually looked at me and she said, "Daddy," I was glad to hear that. She said, "I don't think I need a cell phone right now because I don't need it at school." So, I mean, kudos uh to that and I was glad she went with me to hear that. So, that's from parents standpoint, but I there'll be es and flows to
191everything. Ups and downs and a learning curve on there, but uh I think everybody's trying to do what's best on there. Any other comments? Hearing none, I'll entertain the vote. All those in favor, raise your hand. Motion carries. Thank you. Next, we've got some updates, discussion items for consideration. We've got the CTE goals for next year or 24 through 26, excuse me. Yes. So, I was going to come up and say over the next 20 minutes, we're going to do a deep dive at the data, but think we'll cut that in the next five minutes. We appreciate that. How about two? So, so I'm up here tonight as a followup to what Miss Julie Taylor brings in March or April. She brings permission to pursue all of these federal grants. This is PRC17, which is
192Perkins, and that's what helps fund CTE. Each year, we have to come before the school board and get our local plan approved. Last year you approved the 2426 two-year plan. This year I'm going to give you some updates and ask your permission at the end to continue to work on these goals for next year. I want to refer to the three documents that are in your packet. The first is a black and bright green and that's going to be our three main topics. We're going to talk about our new adventures, our accomplishments and opportunities. And then I'll refer to the other two graphs throughout our conversation over this. Um, please if you have any questions, I'll try to Mr. Rod and I'll try to abate try to explain these anacronyms because I know Thank you.
193I appreciate that. There's a whole lot in the language, but I can ask later. You just you just ask away. But, um, again, thanks for thanks for hearing this through. I don't I do want to be brief with it, but I don't want to cut anything short. So, some new adventures that we've had. One, we're looking at leadership expansion in the CTE. We have more and more uh the career development coordinator and the career instructional management. Those two folks each year they continue to get more anacronyms or more abbreviations after their name. And in the world of CTE that just means there's more things that you can do for the benefit of students. Miss Dian Brag completed her special comps coordinator which allows her to work at all specials within CTE and gives her access
194to data so they can make better decisions um to benefit our students. and Miss Mandy Level. She is she is our curriculum instruction management and she's the CDC as well which stands for career development coordinator and she's enrolled in the internship level one and she's just completed it and she's enrolled this fall for the internship level two to be that will help her lead towards her career in tech ed director's license which is 7-Eleven license in North Carolina. Um, Infinite Campus, man, we haven't said that word in a long time, but uh, Infinite Campus has some really good features as far as CTE concentrators, and we've utilized that to help identify concentrators this year, and it's a it's an adventure, but it's been really good for us. We've had several expansion programs. Our FE early
195childhood um, education course has a twob block class where students are out in our daycarees and out in our preks working. That's been great. We've also partnered with um NC. Is it apprentichip NC? I always say it backwards, Dr. Apprentip. Apprenticeship NC. And this is a beginning of an apprenticeship program where students are taking the early child class, they're taking the FE class. And also there's an articulated credit with the community college for that FE class as well. And so those are two big accomplishments. One of the goals we had in our 2426 plan was to include labor market data, the latest and greatest, and get that in get that in our kids' hands so they can see what job trends are right here in Ash County, who's hiring. We utilize word of mouth talking
196to businesses. And then we also utilize NC career and star jobs to help put that information in there. So as we're showing a pathway or in a program area, we're also able to show local jobs in the northwest region, not just Ash County. Luke Bloom in Alagany counties as well too. Mayor, we've had several expansions of classes. We have our Adobe Academy there at the early college is doing a fantastic job and he's teaching Adobe video this semester and uh I got his request the other day for some 4K drones and some different things. So, I'm excited to see where we're going with that next year. Teaching is profession three. This is the course that's kind of like an apprenticeship where students are out students are out working in our elementary schools. It it's been
197fantastic. Dr. C has gone over and spoken several times to that group. It's what a fantastic program. And and again, it's small in numbers, but it's it's speaking volumes to what our students are really want to do. By the time you get into teaching as a profession three, you're you're probably on your way. There's some articulated credits with that FE, excuse me, with the teaching as profession three class. There's articulated credits with community college and university with that as well, too. So, these are students that are really interested in in pursuing that. Christmas tree production class. We had a great school year with that. We also brought on the project leadway aerospace. This couples with GE it's aviation now. So it couples great with that. And we've our CDC has been down there at the
198high school. She's been having career table events during lunch. It's kind of like lunch and learn if you will have different businesses in the common. Students can come through and if it sparks their interest, they will have conversation with businesses here in the community. And then something we we haven't tried but we did and it's been successful and we hope to continue the next years is multi-level classes. So for example taking one class instead of just offering the state standard course for it offering offering standard and honors within the same period and we've worked to get portfolios handled for that and think it's gone well. So I'm hoping that opens some more opportunities for more students and more programs later down the road. Accomplishments. Um there's two sides there on the accomplishments. Talked about this
199before with the expansion of our pathways. Each year we try to find ways to grow that to grow our different pathways that we're offering to match what's needed out in the community. And also working with community college to expand those CCP CTE pathways. Basically that's that's a course that's three to five courses at the community college level in a common area that will allow students one they can be concentrators as well too but then they walk away with the community college certificate after completion and that we've talked about that quite a bit this year we met 100% of our meaningful progress and I want to take just a second and refer you to the coder chart that's in your packet to explain what that is um each year the federal government we get handed down
200uh different mandates on how we're measured. called federal indicators or performance indicators and that's passed down and the federal government sets our sets our benchmark and then through gathering of different data st students taking test or graduation rate what students are doing after high school the attainment rate and the PO of proficiency p is proof of learning which is the state test and the performance based measures students do it at end of class and to meet meaningful progress you have to meet that one out of two years. So when you look at the 23 24 you can see we were green in all in all areas. That means we met that. And in for example the non-traditional although we're only 19.75% the benchmark was 20.6. You have to be within 90% of that benchmark to
201be considered meeting that or having that meaningful progress. And we do this each year when our data drops. Our data is a little behind because we this data is for our CTE concentrators. It's not for every student that takes the biology exam. It's students that by the end of their senior year they're completing one of the pathways and the state goes back and pulls their data and breaks it down like that. So some of our data is yeartoear and it's spot on. So so like our the number of concentrators we have we can say that's truly for the 20 24 25 school year. But when we get the data like this, it's it's a year behind, if you will. So, but this is the first time that we've as as a district have met that.
202And um we write goals for each of those and we incorporate and work with the core classes in many of those. And we're just excited to see to see how we're going to be able to continue doing this over the next year. Uh internship expansions. Miss Diane, I can't brag enough. We'll talk about that on the other side here in a moment. But she's been able to know Diane and to love her and she is persistent and I don't think she knows what the word know means. So she is she is a great person to be with our community and with our partners and we were able to get interns at the hospital and at AE this year and I think the young lady at AE maybe she she's working beyond her internship. She's working
203I think part time with that. or I want to pause there and brag a little bit on that internship program. So last week I had the the honor of sitting in on their student presentations for their internships and the growth that the students described themselves. Um some of them said that it confirmed what they wanted to do in life. Some of them said, "Boy, I learned what I really don't want to do." Um but all of them gained inc. It's interesting. I don't know what that noise is. All of them gained incredible skills and they were able to articulate those skills and how um they saw it benefit them in the classroom as well as how they interacted with other people. And I was just truly impressed with the depth of their knowledge just after
204a short period of time. And um every one of them said they are so glad that they spent that semester in that class learning in that way. And you know I love I know that we are expanding this. Um we have more students. I think we have what 40ome students interested. Yes I I have um I think I have on the the memo there 40 students 34 but that number is actually 40. We had some for this summer and um and not to put her on the spot, but Addison dollar was one of three that we had at the early college this year. So revolutionary experience. Exactly. And and our internship is one of the programs we're looking at at we're multi-tering within an internship. So there's a standard internship and there's an honors intern.
205And some of these are paid internships. So some of our students are paid. Addison, would you like to share a little bit about your experience? Yes. So, my internship was for marketing at KK um training. It was I was paid so it started in Christmas. It was a great experience. It was hands-on. I got to learn and show Miss Bragg how to like print shirts and then I printed on a newer like high-tech machine while Keg like screen printed, but I also learned how to use the sewing machine. And I decided throughout this that I wanted to double major in communications too, marketing once I graduate. So, so lots and lots of great great opportunities. I love to hear student stories like that as we move through. And I think next year our numbers are
206even larger for students wanting to do internships. Um, and it's more than just going to work. There's a research, there's careers, there's weekly logs they have to turn in on their hours, reflections. She meets, Miss Bragg meets with the students during Husky Halls, and they have certain times they have to come in and meet with her. And then they have a presentation that they do at the end of the year. And I hope you're getting those invitations out to those internship presentations. If not, we'll be sure that it's in it's in your inbox and they come around at the end of each semester. um the accomplishments on the right side of the paper since 2021. Um, I want to, if you want to refer to the little the little chart here and the main thing,
207and I won't go over each one, but the main thing I want to I wanted that to demonstrate was we're growing. And so, we came off of that COVID word and we had a pretty rough time with things, but we still we came back and in that 2021 year, we're meeting every other day and one, you know, on your right foot on Tuesday and on your left foot on Thursdays and just all kinds of crazy ways to get kids into school. But what what we're seeing there and these are un these are duplicated numbers. So if if Earl takes automotive one and takes automotive two next semester he counts twice in this but when we do the unduplicated numbers still about 65% of the student body takes at least one CTE class. So that's but
208you can see there the enrollment how that's going up their credentials earned. Um although it wasn't a huge increase from 23 24 one of our goals was to identify areas that we were we had opportunity to grow in and so we really focused in on that. You can see the credential attainment when we really buckled down and looked at this and said how can we make this better? We had tremendous increases there and if we keep getting that two and three and 4% we'll eventually reach our goal of 70 70%. I think my goal was to increase annually 2% even the year before. We've we've met that I think and I think we're well on our way this year. Number of completers and I said that earlier completers is a student that meets the pathway
209requirements from the state. It could be two classes. It could be three classes. It's at the community college level and that's where Miss Williams so far kids come in getting the certificates that we've worked with to do as much as we can that if a student takes and earns a certificate they are a completer and they counted our numbers and our scores. We want that we want those students because all CTE completers we look at two more things and we like to boast and brag and say if you're a CTE completer the probability of you graduating is much higher. And you can see there those scores running into 97 98% consistently and those rank with those rank with the state numbers as well. One thing that our senior completers do, every 11th grade student takes
210the ACT. Then we flip over and every senior completer takes the ACT work keys. And this is kind of a career readiness and the higher you score on this, the wider your range. It doesn't say you're going to be a carpenter or a plumber. It shows kind of the level. So if you think of a think of working at at a hospital, the further up you go on scoring silver, bronze, platinum, the wider the range that this shows you have the aptitude, the aptitude and the ability to work. getting me to suggest those. And that's something that that's something we work we work and you can see we keep getting a little better at identifying students and then showing the meaning for that because a lot of times we'll get that seniorism and we'll say
211three months left. I have to take another chance to get one more one more and again but that's part of the school the high school's school report card accountability measure as well. So we're working on several facets there. Um, and you can see the percent of students scoring silver or higher just keeps increasing each year. Proof of learning proficiency. Um, these are students that score 70 or higher on their state assessments, not on level three or level one or 25% or 50% as it's equated to over on the EO EOC and EOG side, but these are students scoring that 70% or higher. And there's a couple different proofs of learning they can take. And then there at the end is the internship participations. and those numbers there and it just continued to grow and it's
212and it's not one thing we can put our finger on. It's it's businesses, it's students, it's advertisement and it's it's folks putting in a lot of work with that to make that happen. And you just to wrap up some accomplishments there. You see that the 40% increase in enrollment uh senior completer 72%. We only look to see that number getting as we offer more pathways. We would love to bring a medical office assistant. That's something we hear a lot from our healthc care providers saying, "Gosh, this is something if you could come out of high school with your MOA certification, we'll hire you on the spot to work in any of our doctor's offices, hospitals, and things like that." Again, that's at zero cost to the student. You see the increase in the word of
213keys. The credential the credential earned is 191% over the last four years and attainment rate and that's what we're looking at as well too is 154%. You see the average P proficiency is 74%. We keep working on the co-work or the excuse me, that's the other side of of my job. The completer graduation rate, we continue to work with that. And then the internship numbers going from those single digits up to near 40 is probably over 1,600 if we equated with 40 instead of 30. What we're going to continue to look at, and I do Josh kind of mentioned this earlier a while ago, we listen to our business folks and two of the main things they want is employees to keep their cell phones away and to show up every day. So, our goal
214this year that we kind of got interrupted a little bit there a couple times trying to keep attendance, but we're going to we're going to focus in we're going to do attendance and attendance awards for students coming to CTE class. We're going to utilize infinite campus to work on that. Um, we we've kind of worked on pathway partners and what that is is we want to take each pathway and I want them to be I want them to have three to four business partners. That's theirs. That's their communication. They're they're in our classrooms. We're in their businesses and those students are learning my name and they're starting to starting to build a relationship there and we have at least one per pathway now. Yes. Yes. At least but we want to build that so we
215have additional community partners. like our early child programs community college partnership generations there's those other folks that are involved in that and and they meet a couple times a year and just have conversations and that's that's what we want to continue to build purposeful professional development and what they mean by that is we do great professional development across the across the county we're looking at how can we do specific professional development for our automotive teacher where can I send Miss Finley to to learn early childhood Where can um where can we send a project leadway teacher to learn more cutting edge engineering? Computer science is coming. It's here. It's ready this fall. Coming to a high school near graduation computer science ready to graduate. And so we're going to start we're going to start offering
216those classes this fall and then next year the 26 27 eighth graders coming in that will be a graduation requirement for the students. So, we're trying to build we're trying to build those um purposeful professional development, continuing always to market our strategies. How can we better offer to advertise the the opportunities for our students and how can we continue to grow those opportunities? Something I'm looking at working with our central children's department is is is hosting a regional closing the gap opportunity gap and that's again that's where we have our special pops coordinator and working with DPI looking at where in our data are gaps for all special pops students and then how can we help to close that gap as well and we're always looking to to grow the amount of completers. One of
217the cool things in Infinite Campus, instead of us trying to figure out and having to run all of these different transcripts, I can tell it, show me who is just a CTE participant, who's had one CTE class, we can take that group of ninth and tth graders and say, hey, when you're doing registration, you ever thought about you've had level one in three classes, let's pick one of those and get you to level two and that way our completers. So, we're trying to do everything purposeful and deliberate. And last but not least, I'll just continue that credential attainment increase. So, what questions do you have about our CTE program in Bash County? I'm looking at the meaningful progress here. Um, the proficiency in reading and math and science is that goes back to regular core
218classes. So, well, the way that's there's there's three things there I want to point out. One, this is college and percent of students are college and career ready that score fours and fives. I forgot to mention that. Number two, it looks back to their 10th grade year when they took English two. So, how many kids are completers and in their 10th grade year they to completed English two, what percent of those students are college and career ready based on the test? That's a pretty steep that's a pretty steep measure because that's the way it is in their mathematics. They look at juniors and they look at math one or math three depending upon if they're on this accelerated or standard. And then of course sciences in biology. And one other thing I've been reading that
219the president um one of his things is to promote more um apprenticeships. How would that fit into our CTE program? as would that be comparable to our internships or would a longer period of time or um if you will it's a third level exposure. So, our internship, apprenticeships, um carpentry 3, some of those classes are what we call major classes or they're they're opportunities beyond the completer class and apprenticeship pre-apprenticeship programs work right in the best. Are they paid? Um, in when I was in Kataba County teaching the apprenticehip programs, they got paid and most a lot of a lot of our apprentice students would get scholarships from the business they worked with to pay for college tuition. I look forward to miss Caldwell and Watago County. They're starting a program, an apprenticeship program coming
220up. I think um I think it's going to start be developed this fall and will effect 26 January 26. Start working ahead with that. And uh it's going to it's much like some of our surrounding counties 64 yen works. What's that called there? Some of those sir can work. Yes, that one. Yeah. Okay. So, but um yes, so we're looking at trying to bring on more internships and working with our businesses. And I think as this model starts, it's not only going to be just for those two districts. It will be for kind of the northwest area. I was at Vision Northwest Northwest Visions meeting there a couple weeks ago. It was at Community College. It was fantastic. By the way, we had two folks sitting on the uh panel and got to speak to
221100 folks across from across the state and they did a fantastic job representing. We had a student a former student who was a panelist uh Ty Little was actually a panelist on there and Mr. was our teacher rep and it was it really great. It was great. Appreciate that opportunity. But good question. Any other question? Don't have a question. If it wasn't for internships, I would not be doing what I'm doing right now. My junior or yeah, junior year in high school, those opportunities came available and I picked the oddity of funeral service. I'm still there. So, had it not been for that, I don't know. I would have took the gumption to go on further on that. So, this is great for our students. Any other questions? No, but I just like to say
222to Mr. Pennington, he's doing a great job. I'm very very very proud of our CTE program. Thank you. It's a it's a great group. It's a group effort. I tell folks I process I process monies and and get things pushed through. But we have a lot of great folks, teachers, students that are that are looking for that what's my why? What can I do? And they're eager to become little entrepreneurs and finding their finding their niche in their career simply. A lot of great folks. I've got a really good really good group of folks I work with yesterday. I'll give one more CTE club um accomplishments with with what Earl's done with with the work and everything college and getting Mr. K certified and we are actually going to get to um Mr. K and
223I are going to a national conference July and San Francisco to present on the work that we've done with the CTE program and the Adobe and the work with the community college and all all the success we've had there. So that'll give our CT. Thank you so much. Do we need to do we need Do we need to work on these goals? Oh, did you need it for a vote because I didn't have it under action. I'm sorry. Yes, we can do that. Do I have a motion for them to continue their CTE goals? I move that we continue our CTE goals and take Mr. uh Pennington for his got it and I second that. Thank you, Miss Elder. Thank you, Miss Ward. Any other questions or comments? All in favor, raise your hand. All
224right, you're good to go. Okay, that's fine. Next, we've got coming up procedure 3320 for field trips. there. So, basically, um, what we're asking you to consider is, um, this policy has not been looked at since 2014, and we know inflation has skyrocketed. So, we're asking that you consider that the out ofpocket amount for parents be raised from $400 to $600. I would like to make a request. I noticed after going back and forth, scrolling back and forth, uh that there were the two significant changes. There's only two points now in the first category and but it would have helped if you'd highlighted the changes so that I could quickly identify it. Sure. So, I went back to the drive and looked at that one. So, that is the proposed one that we would have
225considered later, but you need it now. Is that what I'm saying? No, we just wanted to make sure that because this is the procedures, not the actual policy. And I'm sorry, I said policy in the beginning. That was my fault. And these are the procedures that would go along with the policy. And we had not introduced that to you yet. And what we would like to consider and of course when you take up the policies again in the 3000 series which is upcoming um in either if you decide at the end of the month or if you want to wait until the first of August, we'd like to have this um to you because we want to make sure that we're communicating to families um if there are upcoming field trips um that are like
226going to the coast or something like that. People need to be able to raise funds and we would love to bring back those field trips. We talked about it in a parent night. Um yeah, and a title one parent night. Was that last week? Yes. The 22nd. Okay. So, sometime within within the last couple of weeks, uh we had a title one parent night and had parents and teachers and students from and administrators from all of our schools across the district. And one of one of the things that came out of that were experiences for children. Um, but we know that comes with a cost and so that means fundraising and that means advanced preparing for any trips that might happen and so we want to be more proactive than reactive and know what we're
227getting ourselves into and all these costs of course have increased. So this is a an attempt to look at that before the next school year because we know that can be a challenge. My my biggest concern is that we don't leave children out because that is true. Uh I know the field trips are very expensive and I know families are cutting back this year on personal vacations because it's so expensive and they cannot but you can't go anywhere for the the limit that we have. And these trips may be some of the only ones they get to go on. It's the only time they get to see the beach or the only time they get to go to Washington are those are those experiences. So, do we need to do this tonight? Well, no. This
228this is under updates and discussion and we thought we'd bring it back to you when we bring back the other policy. We just want to make sure that we have um uh advanced notice of and have time to consider the increase in cost because in August or maybe actually no the end of this month, right, Amanda is when we will bring um any updates to fees uh to families and we just want this to be looked at um at that time so we can communicate in advance. I'd like for us to make sure we've got it looked at and voted on before they need to send stuff. No, we need to 30th. We can add it to the 30th. We can add it to the 30th. That'll give you enough time, wouldn't it? Yeah, absolutely.
229Absolutely. That's plenty of time. families at the end of this month still aren't necessarily thinking about the next school year, but by by the end of this month, they'll start thinking about the next school year. Maybe not. Well, but they're fundraising opportunities and that gives us an opportunity. So, I think we've touched on heart of a husky. So you give us that update there from uh next we got the fire system at Westwood Elementary there. So kind of an update on that. I don't know. Okay, Jody, I I'll go ahead and start for you, but you're really the expert. Um but anyway, we met what three weeks ago, two weeks ago with a group from the county and um uh the person who designed the fire system at um Westwood Matter and Craig. Matter and
230Craig. Thank you. Yes. and the town of Wson and Sid from Carolina Grading and you guys are familiar with me coming into the county getting familiar with the certain speed of the project trying to get an understanding everybody getting in a room uh was a really I would say a good milestone for everybody in the room. I think we walked away. Uh was next steps. Uh as of last week, we have a quote to bring in the camera proven to camera line uh to eliminate any possible uh blockages or pipe restrictions between the hydrant heads and the firepower. uh in congruence with my inter request is to have a potential redesign of the way the water is stored for drinking water and leveraging a different system on that to understand what that would look like
231and what costs would be around that. Uh currently with formulas we we're not sure we don't believe uh and this has got to be engineered and figured exactly and I'm not an engineer to tell you exactly but uh numbers don't look like we're going to meet the PSI at the current height. Uh so that's that's that's an issue. Um so current recommendation after you know two matter and Craig who are the engineers would be to redesign it uh with pump system included with a new water system. Not not the same right side system that we have now but some modifications to the system. Um we don't have a date uh scheduled for the camera but that's to be determined after the 27th of next month. I'm sorry. Yes. Yeah. Sorry. So, the 27th of this
232month, um once we have that, we'll work with Tennis Jefferson and our team will be on site to evaluate that and uh that'll give uh Manner and Craig a lot more confidence going forward we decide. So, I do feel like we are making milestone steps to give ourselves answers in in this project. Um some we don't want though we I think we are seeing steps forward which is good. I was a little confused by the camera. What is the camera for? Because I don't think it really says the pipe restriction from the Yeah. So there you know with an AJ any system you you know water in any space you could have you know pipe crumble or something else happened in the line or a check valve not not working appropriately. So uh matter and
233Greg's engineering team felt very very confident that a restriction. So, we're working to eliminate that as a potential because even if we install the designed piece and use the same line, if there's a, you know, a block in the pipe, then, you know, obviously the water's going to go through it. So, I think I think it's a multi-prong approach that one helps to give us the the PSI that the fire department's going to require for the fire hydrants. And then it also keeps drinking water safe. Yeah. Yeah. With the limitations of uh towns not being able to fill that whole tower. But even with that said, I think between the designs, it doesn't sound like the elevation of the schools in the tower are meeting the PSI requirements. Again, I've not done the formula. I
234think, you know, Greg is is pretty smart. He's done the formula just like it meets it. We all know he's pretty smart guy. We take his we take his word for very confidently. So, um, but I do feel like we've got some milestones that we're working towards and I'll continue to provide based on box and pass to you guys. Okay. My biggest concern is we're not meeting PSI the hydrants. What if they're, God forbid, a fire? Do will the tankers be able to handle a fire at the school? Will they be able to access the hydrants? Access is still available. uh the hydrants just don't meet the I'll have to get it a little more defined from Josh on on on all the answers. I know there's flow there's not the the required flow or
235because there's certain timelines the fire department has to meet for the number of hours. I I don't know the detail on all that I can find out. Yeah, they don't think it's been properly working the entire life of the school. That's what we have gathered from what we But can you give me a ballpark on how long this might take or are you afraid to say anything at all about the tunnel? I I can't say. I mean I can the decision tree is really up in the air because we again we don't know completely if there's a blockage in the line. We find a blockage in the line that might be really a good thing to find where we can repair it. And then again test as we previously tested before. I'm assuming you guys
236know about where we tested and filled the tank to test test the balance. If we walk in line went in and repair that. My recommendation and I think mayor Greg would also recommend doing another test with the tank full to see what our PSI is uh before we start spending you know tens of hundreds of thousands of dollars for additional drinking of our water systems. So I think that's kind of where we have trouble reading a good timeline because we don't know the answers to the current questions we already have. And Amanda, we we have money already allocated to fix this. We set asideation set aside 500,000 for that as well as school. Let's let's hope it's a cheaper fix $10,000. Well, even if there's a blockage in the line, we have to know that.
237But that's not going to solve our issue. Um because even when they filled up the um water, since the math doesn't work, the math is leading us to to dictate we need some kind of pump and and smaller drinking water or drinking water system because the what current look scope looks like is the tank holds 100,000 gallons of water. We don't fill it up to 100,000 gallons of water. But if we do, we would use that as source for the high fire hydrants, not the drinking water, not the drinking water. This would go bad before the town is very very diligent and that's what we want from the town is to make sure that the water that exposed to the children is quality and meets the drinking standard requirements. So that's that's only so many
238gallons. and we can build a bunch more houses over there. It would flow a little bit more, but right now that we don't use enough water to be able to use that as our standard. Yeah. So there's again there's some questions that got to be answered for it. I you know I would like to say that the restriction would cause a problem. The likelihood it's very low. So I like the idea of the camera. I think that's smart. That's the first time we've heard it in this whole process of looking to see if something's wrong with the pipe, which makes a lot of sense um in that. I think we've went around it and around it, but never got to that. So, thank you for working on that. It's exciting to have progress here. It
239really truly is. So, thank you for whomever's doing. Tam has been really supportive. Greg and our team have been great. Our office has been great. Yeah, it's been good. Any other questions? makes me feel better. All right, next. Keep going. We got the June 2025 FEMA update. Well, this is Jody and Amanda and Leak and I do before any of that uh is updated, I just want to give a real shout out to the three of them. Um and so recently um and so recently it's been a weekly meeting uh with FEMA and I mean like half a day weekly meeting with FEMA and they make this they're making progress now but this has been really slow and methodical and and you know and then there's the frustration of getting quotes from people and be
240able to get answers before the next meeting turns around. So, um, kudos to the team here because they they've really had an increased workload because of FEMA or or because of the hurricane. Um, hope you had a chance to go down through all of those. Hey, we've got the list there. So, I I guess entertain any questions on the list. We don't need you to present it. We're good. It's nice to see it coming. Well, and then if you see on the front page, I added later to that um the most recent FEMA update, they are going to um they approved the demolition of that storage building at the middle school for this summer. It is falling in. Um so it needs to be down sooner than later. Um and hopefully that will take place
241this summer. And then they did approve the other storage building and the only small place that we are not in a flood zone on the middle school property which is near the football field but right along the the the drive there. So there's already another structure there but that's the only place old fieldhouse. Correct. Yeah. Perpendicular in between the current stadium seating and the current fieldhouse space. It's about the only space that's deemed appropriate based on FEMA flow. And that'll have to have some grading on it. Yeah, we're working with Tom Jason from Thomas. Yeah. Well, I'm the happiest that they're fixing the tennis court. It's not going to be in the flood zone, is it? Well, happy they're fixing the tennis courts. There we go. and we'll be able Yeah, we've got quotes and
242we actually had two two requests for our five today vendors which is really promising considering the response time of vendors has not been not been exciting. Hopefully it's another 500 years. Oh, any other questions? The animal. Well, I'd like to make a motion to adjourn. So, I've got that from Miss Calhoun. Do I have a second to the motion? All right. I've got two. All in favor, raise your hand. All right. There goes This is for the