001Um, the finance and facilities committee meeting is called to order. First thing is our do I have a motion to approve the agenda. >> Make a motion. >> Second. >> All in favor? I. >> All right. First agenda item. Um, I apologize for not being I was down in Goldsboro, North Carolina at the last um, school board meeting and something um, came up regarding um, out of zone and I had made the comment that we going to kind of go away from pushing the out of zone stuff, focus on academics and then relook at that um, when it's time to do another study. Um, and what I found out is um, Dr. Chris, Dr. Somerville gave me and she won't be here. She's at a superintendence conference and um, Dr. Gupa said he wouldn't be
002able to be here today as well. So, it's just us, but I asked her to give me a list of all the invited students in the district. And I meant to get this printed out, but we couldn't get it to print out. So, but um the invited students, schools for innovation, Darington has 73 invited students and a total enrollment of 227. Bass has 18 invited students with a total enrollment of 255. And I understand that when we redo their calendar, it may be a change going into next year because some of the students that aren't at BAS opted out because they couldn't start that early in the summer. But since we'll be starting at the same time, that may change. Then the big one is Dunar Middle. There's 143 invited students at Dunbar Middle um
003in a total enrollment of 503 um which is about 36% of the school is bringing students from out of zone. Then the final one is the go center and the go center has 54 invited students. Um, and I have a list of where those students because the comment the comment was made that the go center was established for Paul Monroe and if you can see by my chart each base school and how many students are in the go center based on the base school. So Bass has one student in the go center. Bedford Hills has 11 students in the go center. Darington, which is a school for innovation, has one student in the go center. Heritage Elementary has two students in the go center. Linkorn Elementary has seven students in the go center. Perrymont Elementary
004has six students in the go center. Paul Monroe has eight students in the go center. Um RS Payne has three students in the go center. Um Sanduski Elementary School has six students in the go center and Sheffield has eight students in the go center. So it looks like um between Beford Hills, Link Horn, Perrymont, Paul Monroe, Sandusky and Sheffield, it's pretty even spread of the students that are in the GO center. And I really don't think and I talked to um Miss Harmon at transportation and she doesn't have any issues right now with the go center causing any delays or um increased um transportation costs um with these 53 54 students because it's pretty evenly balanced. So they're getting students from different parts of the city. So it's not concentrated in one area and bringing
005them in from one area. So um I'm hoping that this will kind of put that to rest. Um I think last year when we moved the Birwood students to Darington, I also asked about that and I asked about the gr James Crossing kids moving to Bass. She said that did have a definite economic impact on the transportation department because those runs now take about five minutes where they were over 20 to 30 minutes before required a bus aid and um and would be with that long run. There were times when um they had to pull over on the high on 460 or um and and get police intervention and and this has helped they're able to get to the school and get the kids home. So, I would like to see us kind of focus
006get away from that um particular thing and when we do a new study, I guess as part of the strategic plan, we'll probably plan to do a new um study in the future when we'll look reook at close to home and I think that will be the time to look at that >> question for you. >> You said that this was created for bet um Paul Monroe. No, that was what I heard on the camera at the last school board meeting. >> What? >> That the the go center was set up to help Paul to be half of Paul Monroe. >> No, that's not what was said. >> Okay, that's what I heard. And then we can I can pull receipts if we need to. Any way to pull the um because that's what I
007heard. It had something to do with Paul. something to do with it because the truth was that the go center was created to increase the scores of RS Payne. >> That's and they the majority of the students were coming from Paul Monroe and Bedford from that section of town. >> Right. But I'm looking at Sheffield. >> But my point to you is that let me finish that because so many students were coming from there, it wasn't looked at as being fair and it was a challenge to the unitary status. So then they had to change it all up to all the different schools to be included because the majority of them were coming from the Boomsboro area. So this wasn't created and it never was intended to be that way. But look at listen to
008the words again because as long as um the until this becomes a satisfied issue and I understand what you're what you're what you're attempting. I appreciate it. Um it doesn't change the fact that the that the information is there and uh u as much as uh when new information comes up it should be presented to the board. However whether it comes to a board meeting or not but I appreciate what you're doing here and I appreciate the information but the fact of the matter is that these were all the the schools the attendance to the go center had to be moved uh included with more students. So, it's not necessarily all the ones that score the highest. It's just a representative of all the other elementary schools. >> Okay. >> So, please check my words
009again. >> I'm going check your words, but like I said, I don't have any information and I was with the school system when the goal center was started and there was no information that the go center was started for Paul Monroe students to help RSpane. And that's what I'm having an issue with because it's evenly spread and from day one it required a test. Child had to pass a test and an application to get in the go center and it was open to every school. >> That's right. >> So if Paul Monroe students happened to have had a larger majority at that time of applications does not mean that it was created to bring those students to RS pay. And for it to sound like that, um, and the feedback that I got from the
010community, it sounds it doesn't have a good sound. >> That's why I wanted to make sure that we show that it's for every student and throughout the city and not limited to a certain population and a certain zip code. >> I appreciate what you're doing and I understand the the feedback from the community. Doesn't change the fact that this is cooking the books. This is cooking the information and it's not you that's doing it, it's the information that's being given to you that's cooking it. If this was a if this was a business and they were and they were doing something like this to make something look more palatable, that would be that would be something criminal. And the fact that it's doing here, it's just a matter of just trying to make the numbers
011work. And I get it. >> And like I say, the issue is Paul Monroe is an exceptional school. Bedford Hills is um in the second category and RS Payne is in need of intensive care and I think that's where we need to focus. >> I agree with you and that's my point. We have to identify the >> but I don't think making any transportation changes major transportation changes this time is going to benefit either Paul Monroe or um RS Pay. >> Well, I'll still share the data that I get. >> Okay. and uh >> be careful that how it looks to the community because there we have a diverse community and we got to make sure that we're not saying things that appear to um you know cuz I don't see cooking the books. >>
012Every child has an opportunity to fill out an application to attend the GO center when they get in third grade. Every child and they have an equal opportunity to pass the test. I'm just saying we need to identify the problem >> and >> if there if it's considered a problem but at this point I just wanted it as a discussion item. Um did you have anything you'd like to share on it? >> No, I'm fine. >> So there's no vote or anything to be um discussed. I just wanted to like I say I had an issue with the way it was presented at the last board meeting. We both have had our say and I think it's time to move on to the next agenda item. Absolutely. >> Okay, Mr. Marshall, are you ready to
013talk about the year-to-date progress? >> Sure, I am. So, at this time, I would like to introduce Mr. Jordan Eubank, construction project manager for Lynburg City Schools. Mr. Eubank oversees the planning, coordination, and execution of our capital improvement projects and works closely with our schools, contractors, and city partners to ensure projects are complete completed efficiently and effectively. This evening, he's going to provide an update on our completed, ongoing, and upcoming capital improvement projects with a specific focus on the 10 million in CIP CIP funds allocated for 2026 and the 30 million planned for 2027. So, at this time, I'm going to hand it over to Jordan. >> Thank you, Travis. Um, thanks for having me. Um, like you said, I'm going to give a little presentation here on just our >> presentation. All right. >>
014CIP projects. We got some nice pictures up there for everybody to look at. Um I guess if we can go to the first slide. There we go. Um so the 2026 roofing projects. Um so as it says there, the Laurel Regional School, uh really all of them are out for bid right now. Um but Laurel Regional, we broke out. It had some unique um complexities with it. So we broke it out from the others, but we're expecting uh bids or for all of the roofing projects here at the end of this month and beginning of March. Uh we did have our pre-bid meeting um for one last week and I've got another one tomorrow and we have we had a pretty good uh showing. So we're we're hopeful that we'll get some good numbers there.
015Um and as it says there at the bottom, once these are completed, uh we won't have to do any more until um 2030. So um the Heritage High School turf and track replacement, this includes the football and baseball field as well as the track. Um so if you have maybe you have haven't noticed uh they've been over there working for the past few months. Um the football soccer field they're about 90% completed. Um they were able to get over there before the the snow event that we had a few weeks back. U they're working on infill uh just to finish that up. The baseball field uh they did not get started on that. So, we are hoping and praying that the sunshine today and tomorrow will get the ice off the field so we can
016proceed there. Um, right now the goal is both fields to be completed by 2:23 uh when spring sports start. Um, we are getting tight on that window. Um, but we do feel that if if we can get some good weather that we'll be able to hit that and we do have alternate um >> Okay, that was going my that would be my question. where would we if we're not able to start 223 where would be used what >> so I've been talk working with um Brad Bradley the AD over there and he ensures me that we have or he has a plan in case one or both are not available but as you can see there on the right those are the renderings those are that's what the new fields will look like once they're
017completed um and I think we have on the next slide so that's the baseball field obviously ly there's that's just the uh gravel base there. That was right before the snow. And then the next slide. So there's the football field. They're in the process of putting the turf on. So um you know, we're pretty excited to see those get finished up. And >> are they using a different adhesive than they used in the past? >> Yes. >> Okay. >> There will be a different adhesive. But also the um these fields uh as technology has progressed in the turf industry u there is much less uh or significantly less joints >> in the field. So we should as maintenance- wise these should fare much better than the ones we've had in the past. So um and
018then next we've got the EC glass turf and track replacement. So as you all know we've talked about in the past this one's a little more complex. Um, we had some geotechnical borings done in late 2025 that helped us kind of determine what was underneath of the track surface and the asphalt and u kind of help us decide how far down we need to go to, you know, to get the elevation of that track back down to where it needs to be to address some of the tripping and safety hazards that we have had there in the past. Um, we do have uh the I got the proposal last or on the 30th there as it says. Um, and then I met with the contractor as well as this, um, school staff last week to
019kind of go through it. And, um, basically we're working on getting that finalized uh, here in the next couple weeks. Um, and then this project is scheduled to start basically as soon as spring sports conclude. Um, and then substantial completion will be early August. um hopefully being done by the time that fall sports start out. They may have to practice on the other field some, but it'll definitely be ready by game time. Um and then well, I was going to say on on the right there in the last slide, it's hard to see from back here for me at least, but so you can one of the big things with this project is trying to get the field realigned. So if you see the two red lines that go all the way across, those are
020the current lights. And so for some reason, however many years, >> they were all set. >> Correct. >> And so, so one of the big things is we're going to slide that or basically move the whole field over to reenter everything. >> Okay. >> And so that's another one of the things that's been a complexity of this project that we didn't have at Heritage. Um, so we're we're getting really close to that. Uh, >> so let me make sure I I see this right. So the blue lines is going to be the new new 50 yard line there in the middle and then over in the D zone at the end. That'll be or pretty close to where >> Okay. So, everything it's going to kind of shift back, correct? >> As far as the
021football field. >> Yep. >> What about the track? Is that going to >> The track should stay the same. >> Okay. Just we're just shifting the football field. Okay. >> Was this offset originally for different track events? Maybe discus or shot put if that's what the end is for? So the only thing I can figure I think the answer to that would be no. I don't think we offset it for specific track events or anything. The only thing I can figure is they offset it because if you can see now the where the 50 is now is basically in the middle of the current bleachers that we have. And so my only thought is they centered it to the bleachers instead of >> uh I think the bleachers were put in with the intention that
022one day they would >> expand this way. >> Correct. Yeah. And so that the center line would be where we show it now in blue >> cuz I think discus and stuff are those those things back there, aren't they? >> That's correct. Yeah. >> Okay. >> Yep. And so this this uh they would redo the track surface, the Dzone, new turf. They would also redo the um long jump u pole vault in all all of those areas back there as well. So, we're like I said, we're we're getting really close to having that finalized so we can get uh design started and uh get things moving. Okay. >> All right. Next slide. So, um the RS Pane and EC Glass building envelope projects. So, um they're both they're currently working at both schools. Um they
023have pulled off RS pay a little bit with the weather. Um it's been tougher for them to work over there. uh just because everything is exterior of the building with that they need lifts and stuff for as you can see in that top picture on the right. Uh but they've mainly been working at EC Glass in the senior and junior courtyards. Um they're recotating lentils, recocking exterior windows, doors, um the coping stones up top. We're working on the details to, you know, reflash those and and reccock them and get those in better shape so we can hopefully stop all the leaks on the inside. Um, and then as I say there at the bottom, you know, once the temperatures start warming up, because, you know, most of this is is temperature dependent work, uh, we
024should really start seeing some strides at at both of those schools. >> When do we expect this these projects to be? >> Uh, this one is January 2027. >> Okay. Both of them. >> Yes, sir. >> Okay. Um and then this one uh this this was not actually a CIP u project but nevertheless is an upgrade to one of the schools that we manage. So um as I say there on January 6 we did the ribbing and cutting for the um 2600 square foot modular unit at Laurel Regional School uh which they will use as office and instructional space for um occupational therapists, physical therapists. Uh I don't to be completely honest I'm not sure what those other abbreviations mean but there's several uh specialized uh departments in there that will be using that space
025to better help the students there. >> I think the first one's for social workers. >> Yeah. Yeah. >> All right. Next slide. Uh the CTE upgrades. So um we did complete the Sanduski Middle School technology lab. um this past fall. um the culinary arts uh basically um I'm working with Robbie Douly and we are working with uh VDO to set up the required inspections of the kitchens at the schools and basically um what those inspections will do is allow basically they'll come in and say okay well you have to do this this and this and so that'll let allow us to say all right we've got to spend this much money on these things and then it'll leave us with okay what else can we do with the county and that's um very similar to
026the automotive program down below. Um but for that the middle schools um we're working with local architectural consultants to develop um a new layout for some of the uh culinary arts spaces in the middle schools as well as um looking at upgraded appliances for all three schools. Um and then the automotive program is very similar to the culinary arts at the high schools. um we have to uh we have applied for the ASSE accreditation inspection for this program and are awaiting a confirmed date for that inspection and that inspection will guide us um as far as what improvements are required for the accreditation. Um, and as well as same thing, let us know, you know, once we covered out what we need, you know, what else can we get? Um, and I know we have
027we already have a list of things in there that we know we want to do. Um, but we're kind of waiting on their their judgment to say, you know, you have to do this or you have to do that before we can get the wants of that. So, um, next slide. So, the playground upgrades. Um, so basically those are the three three major schools that we completed. um playground upgrades at um those are all completed at this point. Uh I think believe that photo right there is uh DC Miller. >> Um so hopefully everybody's happy with those. They look nice, that's for sure. Uh the access control upgrades. So we've talked a little bit about this one before. Um this is just kind of a progress update. Um so RS Pain, we are very close
028to being 100% done with. Um, Heritage, uh, also getting pretty close and then kind of dwindles down as we're, um, going through the other schools because that's the the order that we chose to complete them in. Um, but we are moving along and then we're we're getting close to even starting some of the the phase two um, walkthroughs and getting the guys going on those. So, it's all moving along pretty well. Um, obviously with this one, there's some day-to-day um, issues that we deal with uh, with when we're changing systems like this, but I think we're working through those pretty well. Um, the schools have certainly been um, helpful and um, with working with us through this process. So, >> didn't we make an amendment to do something earlier for >> So, that would be
029phase two. We we approved the change order for phase two. Okay. We we're getting ready to start >> the initial walkthroughs and stuff like that for that. So um and so this is another one that is not necessarily a CIP funded project but is um like I say up there we've partnered with the um community development and have uh as part of the Diamond Hill neighborhood plan to begin a multi-phase project at um Dunar Middle School for innovation. This project will include enhancements to public access to the more than 16 acres that compromise the Dunar schoolyard and is the first of the multi-phase project. Um and this first phase we actually just got the uh comprehensive agreement back today um from Coleman Adams and so we're getting ready to get started and it's planned to
030be done in June of 2026. Um, basically the renderings you can see there on the right. It's it's a lot of uh landscaping improvements. There's walk paths that we're putting through the the property down below the school to kind of make it more accessible to the community. Um, improving some of the site fencing around there. Uh there's some adding some bleachers or improving and adding some bleachers there on the the uh soccer and football field. Um, and like I said, this is uh a multi-phase project. So, we're we're already working on the RFPs for phase two. Um, and this is completely CBDG funded through the city. So, um, >> so this is going to allow the public to use go in and use the track, walking track and that type of thing in all hours
031or >> Yeah. Well, yes. It it's almost giving them a place to walk without going on the track. There's going to be a trail that goes all the way through that bottom property. >> Okay. >> Um that they can use, but I think also the track is open for them to walk. Is that correct? >> Yeah. >> So, we're pretty excited about that one and um the the phases to come as well. >> Um and then this is just kind of a list of the 2027 projects. So, what we're what we're looking forward to. Um, you know, some of this we've kind of been working behind the scenes with um some designers and contractors uh kind of going back through ver trying to finalize some of the scopes for the schools, make sure the budgets
032that we had are going to um align with what we want to do and and sort of working through through the uh complexities of of the schools. And you know, some of these is what we're going to do with the students during the the construction and if we have to move them or can all of what we need to be uh what we need to do be done in in a summer or do we have to phase it out. So, we're kind of working through some of the complexities of that as well as um you know, looking forward, we'll be starting to talk with procurement as far as you know, what project delivery methods are going to be best for us uh moving forward to get this much work done or have this much work
033going on at this many locations. and get uh the best cost and pricing that we can get. So, any questions? Well, thank you everybody. Um if you have any questions that you think of afterwards, feel free to reach out. Um otherwise, thanks. >> All right, >> Mr. Connor. Um, moving forward, I know that this information is really useful for us to see. Uh, is this something that you would like to that the same exact presentation brought to the full board? >> Um, we need to we'll discuss it on our agenda prep, but maybe um, we still working on waiting to hear back from the city on next year's budget, right? Where we at on that process? So, next year's budget, I'm waiting for a response and a recommended from the city manager's office on what
034the revenues will look like and then I'll uh redesign the budget request and bring that back. >> Okay, let's >> to the committee as well. >> Let's do it at not not to um the next one, but the next full school board meeting. Let's bring them up to date on where we're at with the projects. So not the is the 17th is the next one. >> Yeah. So let's do it the March meeting. >> March one. Okay. >> Thank you. >> Now we can that way we can show what we've accomplished. >> That was a big deal with them last, you know, you know, when we went through the whole 10 million >> y >> $30 million, you know, so we can show them, hey, >> you know, we can be trusted. You know, we
035want the whole 60 million at one time so we could plan it all the way out. But >> at least we can show them that we're on top of it with the with the 10 million and we're and we're >> ahead of the game on the 30 million. >> Absolutely agree. >> Thank you. >> Um guess you're going to talk about the anything lately on the request for the 3 million reallocation. >> That's me. Good. Good evening. Have >> we heard anything members? Um actually we have um it's uh we have uh received notification that city council will be entertaining our request for the $3.3 million at their February 24th meeting. >> Okay. >> And um Dr. Medette and I have been requested to be there to answer any questions that they may have. So
036that's where um we are in regards to that request. And I think a a email came out as requesting that all the board members show up at that meeting as well. >> You guys saw that >> the support would be great. Yes, sir. >> Yeah. So, I mean we you know because like I say we and that's 1 million for book reserve, right? >> That is correct. Yes, sir. I'm rounding 1 million for >> you know I don't round >> right. Um, >> one million for vehicles for the maintenance and facilities department. >> Yes, sir. >> And then the other million is for what was that? >> Health insurance. >> And that would be $1.2 million. That's my rounding for textbook. >> Okay. >> Yes, sir. >> Well, I I but I knew each one
037was around a million. So Yes, sir. Um, but I'm my I'm I'm fighting for those vehicles. >> Yes, sir. you know, so you know, >> so this >> getting closer. Don keeps Don keeps peeking around the corner. >> Yes. >> Okay. >> This 3 million is this completely separate from the bonus that he's trying to get for the staff. Is it completely different? >> Yes. So, um, and just to clarify for those watching via camera, it's 3.3 and it's 1.1 for health insurance, 1.2 two for textbook reserve and 1 million for vehicle replacement which is very needed. >> And for clarification, um this is money that we have saved from the fiscal 2526 operating. So yes sir, we leveraged some grant funding um against our operating expenditures and was able to save local funds by
038using the grant funds. And so we are just requesting we had underspent budget lines. We leveraged grant funding. We're requesting the money for to put in reserve rec accounts that the city will hold for us um for future uh endeavors. So, yes, sir. >> Then the other one, the bonus that we're asking for is there's supposed to be a somewhat $14 million city surplus and I think that request involves that, but I don't know if that even that city surplus has been finalized. Uh uh so their audit has been finalized. So I think that that is a a a definite number, right? >> Um so I am working an analysis on what that impact would be for that bonus, how much it would cost, and I'll provide all that data to Dr. Majette once that's
039complete. >> Okay. Anything else on the reallocation >> and we're going to bring that to the full board on the 17th? >> Um, so the reallocation will actually has already actually been before the board. Okay. >> Um, it it will be going to city council on the 24th. >> Okay. >> Substitute pay rate. >> Yes, sir. Um, so I know we have talked about the substitute uh pay rate before. um for certain substitutes, but um I wanted to bring it before this committee for all of our operational substitutes because we're kind of um um desegregated in our approval of that. And so what you have before you is um a a a request to bring our secretary and custodians up to the $17 an hour starting rate that we already have in place for our
040transportation substitutes. Um, so as you will recall last fiscal year, um, in our prior fiscal year, we set our starting salary at $17 an hour. When doing that, we did not take into consideration our substitutes as well. So, we're just trying to align everyone at that $17 an hour and potentially garner a little more interest in serving in those sub those those operational substitute roles so that we can fill in some gaps that we have in bringing um help in those areas. Um >> have any of these steps been brought to the f whole board? So the um actually none of these rates have been presented to the board as of yet. This would be if approved in this committee it would go to the consent agenda um for the full board and then we
041would be in line with what our starting salary is on our operational substitutes as well. So >> do I have a motion? Motion >> second. >> All in favor? >> I >> Thank you so much. I appreciate that a great deal. >> Okay. So, that'll go on our consent agenda on the next um All right. board member comments, Mr. Depal. >> Nothing today, >> Mr. Alen. Not a whole lot. I seem to think that the CIP people are doing well. Uh, I was maybe going to ask one little thing. Do you guys ever run into a snag where, you know, you run into the project is costing more or less and they have to make adjustments? >> Uh, yes. Uh, we certainly run into unforeseen conditions sometimes and u I'd say right now we we're
042we are in the plus on those items. As far as LCS is in the plus, we we do have contingencies on most especially the bigger projects um that we're doing pretty good with not using so far. And the idea would be that whatever funds that we save in the projects that we're doing now, we're going to roll right into the the next ones and do as much as we can with it. >> Very good. Very good. >> Anything else, Mr. Marshall? >> No, sir. I appreciate it, guys. All right. The meeting's journal.