LCS Finance & Facilities Committee Meeting: August 12, 2025

001[Music] [Applause] Hey. [Music] questions >> about you call them to order. >> Any questions? Yeah, cuz we're going to do the agenda and you wanted to add something in it. >> Yes. Um I texted I I emailed it to you. >> Yes. Oh, >> it was about the um um the costs for the um res. >> You emailed it to the wrong to my personal address. >> Um I thought I >> Since you were going to make a motion, I didn't I didn't memorize it. >> No. Um tuition. I sent it to your >> right city. Yeah. LCS. >> I got it out. I thought I did. >> I got it on my my work email. >> You know what? My apologies. >> Let's make a motion to put it on the >> I actually

002think it's already on here under board policy IGBH board policy JC Y board policy JNZR and then fee and tuition schedule. So I think you're safe. It's already on. >> Okay. Okay. >> Yeah. Send a little bit later. >> I'll watch that. Sorry about that. Okay. >> Is there a motion to approve the agenda? Motion >> second. >> Okay, we can move forward. Uh, first item is on the agenda is the enterprise fleet management contract. We don't say that. We didn't say the pledge at committee meetings. Okay. So, do we are you here for that? >> Yes, >> please. >> Well, good afternoon everybody. Uh, Dr. Gupta, Dr. Majette, board members. Um, my name is Don Floyd. I'm the director of facilities for Lynchburg uh city schools. And I just put a little presentation together

003to go over the fleet replacement strategy that we was brought to you the other night um with Enterprise Fleet. So, if we could just So, um, basically an overall view of our fleet. Our fleet is 65% of our fleet is 10 years or older. Um we have been able to purchase vehicles very slowly over the years. Uh the budget only accounted for about 30 to 40,000 $45,000 a year for capital outlay for vehicle replacement. Um in couple years in 2000 in 2010 and 2013 we had to buy more vehicles with year-end funds and that's why we have now a very old fleet. Um if you want to go to slide two. Um, like I said, we're um I think Brian mentioned the other night, Nawway County Public Schools utilizes U Enterprise Fleet, and I reached

004out to them as part of this process. Talked with them, talked about how that process is going with them. Uh, they were in the same boat. We were aged fleet uh not enough capital outlay to um turn vehicle o over fast enough experiencing high maintenance costs high fuel costs and of course they were driving in vehicles that were certainly not the safest vehicles as today's standards. Next one. Uh as the budget has allowed over the years, we average then this is an average of two to two and a half vehicles a year. And that really depends on the type of vehicle uh that needs replacing. Uh if we're talking about a grounds truck, a large truck that is used on a daily basis for grounds and plowing snow, uh that is quite an expensive item.

005Uh and that certainly exceeded that that budget amount that we would typically have every year. Like I said, 65% of our light fleet uh light duty fleet is over 10 years old. Um and at our current pace, it would take us six 17 and a over a half a years to uh roll over that fleet and to get into newer vehicles. Uh obviously, we are spending a lot of money on uh repairs for these older vehicles. Um and and when we do try to resell these, these vehicles are not returning a lot to us. And then of course there's always the safety concerns of older vehicles not being as safe. Um so the model that Enterprise Fleet brought to you was to replace 18 vehicles this year under a lease program. It's roughly $190,000 investment.

006There is a little bit of up upfit needed. When I say upfit, that means that these that's the cost for the vehicles new. we have to put uh shelving racks, ladder racks, um grounds needs a dump body, um plow connections and things like that. So that's where that upfit number comes from. Um with this program, we're looking at achieving full fleet replacement in a fiveyear cycle. So, a lot of vehicles this year, not as many the next, but at that fourth and fifth year, we get down to where now we're starting to roll in the uh the newer vehicles that then in turn garner a higher return value. And I think as as Brian mentioned from Enterprise, all those funds from any any money sold or from the from the sale of those vehicles rolls

007right back into the lease program. Um, so as we get into those higher vehicles, we're garnering more money back into the lease program and kind of keeping the lease and u uh the money that can be injected back into that program kind of even. And I just did want to mention that this is not only just u the grounds fleet and the maintenance fleet. We also oversee it has a vehicle uh food service but all their delivery vehicles are maintained by our shop. And then one option that I had u talked about with uh enterprise is possibly uh looking at our and I probably should have not put CT. I believe that's student services for uh driver education. Is that correct? >> It would fall under um fall under health PE driver. Yes. Yes. >>

008So that that's an option for our driver's ed fleet uh to get kids into the newer newer vehicles, safer vehicles. Uh so that's an option that we haven't explored. But our goal is to reduce downtime and cost, improve driver safety, vehicle reliability, increase the resale value through optimal replacing. Enterprise has this down to mileage and the exact perfect time to to turn these vehicles over to garner the best return and uh it's a financial solution and not operational limit limitation. Next slide. So the bottom line is one of the things that makes this uh we can move quickly is we can utilize the source well contract with enterprise fleet. That's a national purchasing contract. It's been vetted. So everything is uh kind of pre- bid on a national level. Uh the solution with Enterprise Fleet

009will allow LCS to replace 18 vehicles in year one and the facilities. Over the years, I've uh requested and doing the math, we need about $260,000 a year, and that would allow us to start replace, if we did this ourselves, it would allow us to start replacing five to six vehicles depending on the vehicle type a year. Um facilities previously met with uh the city fleet management on several occasions uh and uh they they did offer, you know, maintenance as an option. uh they certainly are not going to purchase us vehicles. So it's not a purchasing option, but um and we do utilize uh city procurement for all our purchases. Um so it it it's not it's more of an op not an operational issue, but more of just of a financial issue. And we

010can certainly explore with uh fleet about, you know, maintaining some of our vehicles, some of the more expensive or we're a little limited in our shop. I do have a dedicated mechanic that works on all the white fleet, all the grounds equipment, tractors, and things like that. Uh, so we do the general maintenance in-house. Uh, we do have to send it out for larger services that require a bigger lift, especially on the bigger trucks. So, I think that might be the last slide. I wanted if you guys have any questions, any more questions I can ask about how we got here or um Yes, sir. >> I'm looking at the chair too, please. So your total cost in this column of lease is about $3.3 million over a period of 10 years. In this handout

011I have for leasing agreement spread over 3 years is 3.3 million. Uh purchase lease with the asterk on the top. Do you see that? >> Uh no sir. >> Are you on the green green sheet? >> It's right in the middle. Fleet analysis, >> fleet cost. >> I can't. >> Yeah, I'm actually having a hard time seeing. I had to print it small. >> That's why the number is around 3.3 million. And with the asterisk says lease rates are conservative estimates means there'll be a cost up. That's a that's a backdoor entry to saying there may be a 5%, 10%, 2%. I don't know what that rate increase will be to me. 10% for a school district means 300,000. But I divide that 3.3 million looking at the net present value is 3.3 million by

012on average cost of a vehicle about 40,000 45,000 it's about 82 vehicles. So just not doing the interest rate in into that equation. It's just if you can make me sense why I should vote to give these people a contract when in-house looks more attractive based on these numbers. >> Well, I will say that in-house we would u I mean we we can replicate this program. We're in such a deep hole right now with vehicles. Um we're 44 vehicles in with the majority of them in very poor shape. uh this looked to be a way to stabilize the uh annual budget for replacement and keeping us in newer vehicles, more fuel efficient, less maintenance costs. Uh that was the thinking behind it and I yes all these numbers because um and I think that was

013one where they wanted to push because we we can still get in on 25 year models and 26ers are about to open with an anticipated there's always an increase in in the cost of the 26 models because in this number I have given you does not include they had some place year zero not 26 is there year one in this spreadsheet year zero was a cost of 100 and it's a very small print 190,000 and 27,000 onetime aftermarket cost. So that's about 217,000 on top of this 3.3 million. You know what I'm saying? >> So So when we get to year zero is where we are not owning any vehicles. Is that is that what you're indicating? Yes, sir. So then we would be in a total lease situation and then of course the resale

014of all the vehicles that that uh as we roll them over we'll be garnering more return on them that goes on towards that number of of annual cost for the lease. >> Did you do an analysis as to what it would take to to um replace the vehicles by purchase? Well, we've always looked at doing that and that was the cost that that was the cost that I came up with for an annual budget of about 250 260 to try to start turning this fleet over at five to six a year. >> Okay. So, that's 250 a year, but we're looking at 366. We're looking at an average of 300,000 from what Dr. Gupta was saying. Um, so it's 250 to replace the vehicles and have new ones. Well, that's only that's only five vehicles

015a year, not not the 18, right, >> that they're projecting. Yes, sir. >> Okay. So, again, just getting down to dollars and they're concerned about the dollars being higher. >> Yeah. >> I think this is a better program overall in the long term, but we we have to go here by year. >> That's correct. >> So, yes, sir. And I think he did mention that, you know, you you can get out from under this agreement at any point. Uh there certainly would be a purchase back or return or or something to get out of the lease. Um we have struggled mightily to try to figure out how to dig out of this hole of our fleet. Uh this looked like an option to get us into newer vehicles on a more consistent basis. Um obviously

016uh it's even the fuel costs are based on today's fuel fuel numbers. >> Um the good thing for us is the mileage portion of it. We we >> none of our vehicles typically go over 10,000 miles a year. So, >> and there's no there's no mileage limitation, but that that >> keeping those miles being low certainly aids in the return value of the vehicles. >> Well, typically that's that's better to have a lease at low in lower >> um with lower mileage. Yes, sir. >> That's typically true. Once again, the numbers don't add up to, >> you know, it's a it's an increase of $80,000 a year. >> Yeah. No, >> it's it's a it's just it's a a commitment I think the division has to make to either go this route or or we

017we set aside the money every year for for fleet >> you said that can I ask >> no go ahead just keep it open >> I don't want to dwell in the past but I don't remember last year a fleet number coming before this committee or the year you know so you said you requested 260,000 in previous years and it's been denied. >> Yeah. So, in our budget exercises, you know, we we put down the budgets that we need for certain things and that has been a number that has been in there the past couple years. >> Um, typically >> we denied the number or >> No, I don't think it's anything that has been denied. I think it's just a lack of funding and I believe categorical funding has really hindered that process as

018well. Um, >> if I may, um, city council usually tries to move all of the money money into instruction and so the operating departments kind of stay small and live within their own little world. Um, because most of the majority of the increases coming from city council is going to instruction. rightly so. We're in the business of students, but we still can't maintain industry standard operating um things on such shrinking budgets from you know uh public people transportation and those things. So that's I think why those vehicles do not get recommended in the superintendent's budget because the superintendent is agreeing with city council and pushing those funding that funding to instruction. >> Okay. I just want to make sure I understand. >> Yeah. So >> So you're saying that you're saying that if we need

019school buses, the superintendent will say, "Oh, no, no school buses." Well, is that what you just said? >> School buses are priority because they are students. are these vehicles I will understand how am I >> now I I I was not here but I will speak to how I've done budgets um so essentially you go through your budget process all your departments have their request and of course we'll bring you the budget of need we're required to bring you budget of need but it could be an additional say $4 million that we may need but if the city council comes back and says you know what we're going to level fund you then if we're in that type of situation and I believe you all or level funded for some time for a while. If

020you're in that situation, then you never have that additional money to actually allocate towards that. >> See, the issue I have is uh to me giving it to a third party contract in a business term is a sunk cost. You know, you give them like I say, Mr. Floyd, say hello to me and I'll give you $10 or other way around. So once you say hello, those $10 are gone. I I'm not carrying anything in my pocket other than that here of $10. So this $3.3 million over 10 years is a sunk cost for the school district because we don't own any of those assets. You know, they own the assets. It's a temporary flash. That's how I look at it. You know, it gives us a short-term flashlight and but long-term uh we'll be

021holding back which the amount becomes almost double 151 in the first year and goes up to 366 in the tail end. So they're making money at the tail end and they're giving us discount on the front end. You know what I'm saying? That's called entrapment in business language. I I get a customer on the door, get them hooked up and once I get them hooked up, then I jump up the price and I can see in that table that's what's happening. And so end of the day million and as I going back to my number on average of 50,000 gives us about 80 vehicles over a period of 10 years. Not right now over a period of 10 years. So, uh, and you said last time in the board meeting, you have about 250,000 to

022spare on by moving items, uh, dollar amount with between the lines, right? >> We can have some savings built into not having and maintaining an older fleet so that we could put it in. >> Brings two questions to mind. Right now, you got 250. You can sustain $151,000 charge by uh, enterprise. Four years down the road, that dollar amount goes up to 366. Where are you going to get that additional cash from? >> I don't disagree with you on that question. >> No, I'm asking you a question. Where will you get that money from? >> We will have to look at other lines to reduce and >> means we'll we'll be we'll be in trouble. We'll be in hole knowing that we signed a contract and we are 1616,000 in hole once we sign it,

023right? Knowing that our cap is 250,000. You see what I'm saying? Mhm. >> So, I'm signing a lease with you for a house knowing that I got only 250 in my pocket and also knowing 4 years down the road my payment will be 366. Is that a financially responsible uh way to proceed >> my recommendation? No, it would not be. >> Yeah. Thank you. I remember asking you the question if you saw the line items and you saw that this that the reduction would the that the lease was actually going to be a reduction in cost and you said yes. >> So it's a a reduction in maintenance cost. So we would offset our maintenance cost but not total cost to pay for this. That's correct. Not total cost. Okay. Now that is taking into

024the account the first year. um the ballooning payments uh we would have to look at other line items to reduce to accommodate them as well. So >> So what's keeping us from allowing those 250,000 right away to replace some vehicles, you know, as you need? Let's let's get rolling right in this current fiscal year. And then that's a step forward in the positive direction and then with the with the understanding and approval of the finance and the board that we'll continue doing that the years to come. >> And I think that's that's really the underlying thing here is that there has to be at least some commitment to turning this fleet over and appropriate funds set aside to do that on an annual basis. That's the only way we're going to dig out of this

025hole. >> And I just want to make sure these are food service trucks. No, no. There are >> It's a food service truck. Box truck. >> Yes, there are food service trucks. There's ground >> HVAC truck. >> All the technicians. So, these are vital. I'm saying I don't, you know, I I don't understand how these weren't considered vital to operations all along. How this all of a sudden it's vital and two years ago it wasn't vital. Three years ago it wasn't vital. These vehicles are vital to the operation of the of the district. I will say the request the request that came to the superintendent for the FY25 budget was about $13.6 million. So that included those additional things. And when it came to the school board, we had whittleled it down to 5.5, which

026was a more palatable amount um to to take to city council. We took that 5.5 amount to city council and so we >> they cut it 2.8 8 that whole >> right they offset a a small increase we got for students from the city >> but I'm saying are we looking at any creative ways to get that vital in somewhere else instead of just in the extra 5.5 is there somewhere in the operational budget that we can find a place for these vehicles so we're not looking for the extra money all the time it's in the budget >> certain amount in the budget we and start cutting other budget lines. But as you are aware, >> reducing other budget lines >> in in a school system about 80 to 85% of your cost are your

027employees. So the only way to start cutting and looking at lines beyond the basic utilities and you know things of that nature, it is going to cut salaries and benefits and we obviously in that department already have shortage. So I'm not sure how I can get that blood from a turnip. >> Yeah, I'm not expecting that. What I'm saying is we spend money every year on school buses. No, >> almost every year. Well, >> because I've been I was there for 12 years. Every year, we got at least four or five brand spanking new school buses. >> Yes, sir. Prior to my arrival, you got 25 brand new ones uh covered by a grant. So, we have not had to >> why why we didn't look at >> significant amount. >> One school bus and

028got how many regular vehicles? >> I I can't that was before me. I can't answer that question. So, >> so Mr. Connor, one of the things like Mr. Marshall and I um were talking about earlier and just even when this enterprise piece came up is just making sure you know how the gentlemen a little bit later are going to talk about the CIP plan but just having a solid I know sometimes we look at CIP and we just think facilities and buildings and those things but when we think about all of our major projects of making sure that we have like the fleet management and those pieces built into that. So that was one of the things that Mr. Marshall brought forward was saying that he wanted to make sure that we had in play

029that way we could say, >> you know, because I think sometimes it's a little bit easier to say, hey, we're going to have a replacement plan of one to two vehicles a year. And I mean, I know it takes a long time, but that's a more reasonable ask when we start going to city council. We're looking at increases versus saying getting to this point where we need to replace an entire fleet at one time. you going to make a motion to are we moving forward or personally I I don't see how we can justify it the lease >> I make a motion that can do you want me to make a motion >> go right ahead >> make a motion that we um not move with the enterprise and explore other options >> is there

030a second to that motion >> second >> and so that I have clear Mr. Mr. Depal the one so between two chairs the committee and >> oh not your chair I'm just a member >> okay just a member um so for this for clarity when we're doing the agenda this goes no further than this correct on the record agenda thank you I appreciate >> okay we have first um Gupta second is my counter um will you please call the vote do we do that or can we just all in favor say >> yay >> I all opposed So it passes unanimous. Thank you. [Music] Second on the agenda is the HCS instructional resource toolkit. >> All righty. Well, um first I would like to say hello and acknowledge our committee chair, Mr. Depal. Um our

031chair, our vice chair, and committee members. Welcome. Um just wanted to give a little it's very exciting actually update. I'd say a little bit of an update, but we have been able to tap into a resource toolkit um through Hampton City Schools, Hampton City Public Schools. Um I've actually been looking at this for the last couple of years. Um have had the opportunity to work with Dr. Smith, the previous superintendent in Hampton City Public Schools. um in efforts around the time of COVID, they built a team um and started creating lesson plans, a toolkit, assessment tools, um powerpoints, resources, etc. that are in full alignment with the Virginia standards of learning. Uh they saw great benefits from this. They started inhouse and saw great benefits from this. Um they started to outsource this a little

032bit more. Some divisions started to buy in and uh wanted to purchase the material. So they put another team back together and started to outsource those materials, hence the HCS toolkit. I got to see it in action um in 2022. Actually went to H went to Hampton City Schools and got to see it in action. It's been something that's kind of stuck with me because one of the major priorities in them putting that school division putting it in is they had a lot of teacher turnover, a lot of new teachers, um, and had a lot of, um, second career uh, educators. Um, which is kind of where we found oursel in the last several years. a lot of the listening over the last two years, specifically in the last six months, it's we have these

033lesson plans, we've got lesson plans, it's taking time away from instruction. So, we got together, we were able to do um essentially a little tour um a couple weeks ago with Dr. Gary Ski, who oversees part of this process and some other pieces, and he was able to introduce what that would look like for Lynchburg City Schools. We were able to um purchase this. We got some proposals. We were able to purchase using grant funding. So, nothing coming out of our operational budget, but strictly using grant funding that we needed to to be able to spend down. Anyway, what this is going to do, it's going to unlock an opportunity for our folks to have access to full-blown lesson plans, have access to slides, nothing that they have to create and know that it is

034fully aligned to our standards to Bloom's tax of Bloom's taxonomy for rigor and relevance across the board. And it's something that they can just focus on instructional delivery as specifically a tool. It's allowed for alignment throughout our division and it will allow for a consistent uh lesson plan template. It will also take a lot of pressure off of our administrators so that they're able to go in and focus on what quality instruction looks like in the classroom. So, we wanted to bring that to the table today to just say here it is. This is where the funding source would uh is coming from would be coming from. Um we have that protected and we'll have the opportunity to roll that out with PD opportunities throughout the year. um we're starting on a very small scale

035and we're able to really walk alongside all of our staff and provide a very valuable tool and resource to take some pressure off of folks. >> And can you mention that you're going to get with the academic success? >> Yes, ma'am. I'm sorry. I have it written right here and blew right back. Um I got so excited about the toolkit itself. So, uh August 26, we do have the academic success committee. I have asked for it to stay in-house so that we can take that to the committee and provide a little bit more insight. During that presentation, I I will actually pull up the toolkit and provide some samples and go through that with the academic success committee. But I will also uh after today reach out to Miss Lowry specifically who is our chair

036for that committee and go through a pretty in-depth explanation with her so that she's able to speak uh to it as well during that time. >> Go ahead. just want to just ask a question because >> Yes sir. >> Whenever we start dealing with grants >> Yes. >> we >> it's great for this year and next year and then all of a sudden oh the grants gone no more grant. So I want to make sure that Yes sir. >> We're not all excited the Christmas present is you know but now we got to buy batteries every >> I got the batteries. I got the plastic box to put the batteries in. We've got a backup set. >> We're buying this. No recurring cost. It's paid for. >> I will not say that it's not a

037reoccurring cost. But what I did do before we even went through is I went and sat with finance and I said, "How is this applicable?" And our cost is very, very minimal for this. We're not talking hundreds of thousands of dollars. And when I mention grant, that would be our title two funding. So I'm not it's nothing that I'm having to write. It's not a local match. It's none of those items. This is funding that we receive that we have to spend. And that's funding that should actually be going back to our educators. So, we're making sure that that is going back as a resource or a tool. >> Okay. >> You did go ahead. >> You're nodding back there. So, >> no, I'm I absolutely am not hiding. We are we are going to

038leverage grant funding um to to purchase this this toolkit, this resource. >> You mentioned not much. >> Yes. >> How much is not much? >> Approximately $50,000 >> A year. And that's K through 12. That's all content area. This is not one specific. this is across the board. Um, so this provides that that partic it was very very important for us to not leave any particular group out when we when I heard a lot of the conversation going on. Even when we have speakers come up, they're like, "What about high school? What about high school? What about some of our our centers? What about home education services?" This has the ability to touch everybody with a consistent message across the board. So, it really is an all-encompassing tool that benefits our entire division. What I'm

039hearing from you is it's sustainable. >> Yes, sir. >> Without adding any additional financial burden to our operating budget year after year. >> Yes, sir. >> Right. >> Yes, sir. >> But he's saying it's not short-term. >> No, sir. >> To trap us and then next year we got to come up with another $50,000. >> Absolutely. >> To cut something to find money for it. So this sustainable, it'll be, let me use the word, it'll be self- sustaining. >> It's self sustaining. Yes, sir, it is. and and I don't I even if we had to go to a place within our instructional budget or um operating we would be able to sustain it out of our instructional budget because of the low cost. So there is no there is no worry in me of where

040will we where will it come from. I knew before I walked in here I said I if I know nothing else we better be fiscally responsible and that is my goal. It's how can we serve and meet uh meet our teachers and our students because we want them to be the best that they can be and to have a template or a foundation to walk in and say I don't have to create this but I can go and I can make this particular resource or tool my own. That's the goal. We just want to see really good instruction. not worry about if you're writing a lesson plan. >> Well, the the I think the biggest decision is going to come from academic success and from it being I I trust that you've you you understand

041that this is a good program, but the academic success absolutely has to approve that. >> Yes, sir. Um and I I am more than happy. I'm actually excited. Our conversations from academic success committee last year revolved a lot around lesson planning, how to support, how to help, how are people not spending extra hours outside of it. So, that was part of that digging in research that I started um honestly about March, April of last year and just really started to dig in and learn as much as I possibly could. We have approximately two dozen um school divisions across our our state that are utilizing this particular resource and have seen very great gains. Um the retention rate of teachers in Hampton City Public Schools increased by approximately 82% the year that they implemented this. So,

042I feel very very confident taking it to the table as an additional resource. And here's the nice thing about it. We try it and if somebody if folks come back and they're absolutely I don't want this. I want to create my own own lesson plans. They have the autonomy to do that too. So, it's very flexible. It's not a rigid program that they have to follow. This is simply a tool. >> Good. >> I make a motion that we that the finance committee approved this >> second. Anyone? >> I just had one final comment as part of discussion. As a professor, I understand this will create a consistency in terms of offering those lessons plans and it makes the assessment easier. >> Yes, sir. >> Because if 80% people are using the same lesson plan

043pan and 20% opt out, still the assessment of learning outcomes. >> Yes, sir. >> You're using the same tool, right? Yes, sir. >> With same thermometer, you're taking the temperature and everybody has it. So, the errors are inbuilt on that same thermometer, you know. So, it makes sense. >> Yes, sir. I hopefully it'll be good for our kids and um hopefully we can sustain it. >> Yes sir. And and our our transient population thinking about our students who may go from an RS pay to a Sheffield making sure that they're seeing that same type. It's all connected to our learning outcomes and goals and our team specifically for teaching and learning as well as our student services team will connect together to ensure that that alignment is there. So the simplicity of I'm on unit

0442 day eight. I should be within a fiveday range no matter where that um where that lesson has taken me or that particular class says, "Okay, I maybe need to take a step back." There should be where you're in a a five day range on average. And if we're outside of that, that should be the indicator for the instructional leader in that building to saym something's going on. I need help in here. >> So, do we have a second? >> I'll second. >> You do. >> Okay. >> Madam Super, I guess you're on board with this. This is that you support. >> Oh yes, absolutely. We we communicate all the time. Absolutely. >> So in terms of the SOS, does that help to enhance this or what's the what's the correlation there? >> Yes, sir.

045Um so it's all fully aligned to Virginia SOS and the other component to that is not only is the alignment there. So it's going to clearly label and define what so being covered, but it's also going to talk about Bloom's taxonomy, which talks about rigor of the lesson. So, we're not teaching the bare bottom basics. We're making sure that we're enhancing that um the academic rigor overall so that the students have the ability to go in a te into a test an assessment and know it and apply critical thinking skills in instead of just answering it for for an A, a B, a C or a D. >> So, would this add any complexity to the teachers trying to you know sort of grapple with the SOS and then trying to incorporate? >> Yes, sir.

046This should actually take a lot off of the table. As a brand new teacher, I would have >> been turning circles and jumping hurdles to have something introduced to me like this to just say, "This is amazing." And it takes the pressure off of Sunday night by 8:00, you need to have your lesson plans in for an administrator to review 50 sets of lesson plans to ensure that they're aligned. >> Very none. >> All in favor? I. >> All opposed? mic sign. >> Okay. Next on the agenda is the uh restorative academy. Okay. So, I'm going to kind of give a lead in to this and then um probably lean on Miss Jamies and Dr. Davis. So that was you remember um one of our earlier meetings there was a request for data regarding the

047LCS restorative academy. Um you have a memo there that Miss Jamie had provided for me. But in looking at that I know we had said before there were so many grants there were so many grants that um were really funding this program and then there were other aspects that your local budget that our local budget had absorbed. And so part of what we wanted to talk about tonight was um we recognize that when the funding runs out at the end of this fiscal year um June 30 of 2026 that if this was something just for the elementary portion that we were going to continue that would be a total cost and that's barring if there's no salary increase or anything of um $64,3360. Um, I know Miss Jamus will go through the numbers, but a

048lot of what we wanted to talk about tonight was was this something that was there consideration of ending this program earlier. >> Go. >> Ending this program earlier and transitioning personnel possibly into the TAP program or another program at the elementary level. Um, because you know, people here, they're in contracts. So, we're into this already this year. Um so looking at that as an option or looking at um notifying staff that hey at the end of this calendar this school year fiscal year that the program would end. And so essentially if we had open positions based on their qualifications they could transition there based on our salary scale not based on what was written to the grant because some of the salaries in the grant are more than our regular Yeah. our regular salary scale.

049So I always I want to put that piece out there. I should have no good job. >> Look, I'm learning. Um, and so we were really looking at what's the best course of action. I know you all reviewed a ton of data that one meeting, but we wanted to go through some of the information with you because we do recognize at the end of this fiscal year, we can absorb an additional $600,000 for the program. >> Can I ask a couple questions? >> Yes, sir. >> TAP is TAP, is it fully staffed? Are there any openings in TAP right now? Just >> No, sir. >> Yeah, >> TAP is fully staffed. >> Staffed. >> Fort Hill fully staffed. >> No. Um, >> do any of these positions qualify to assist at Fort Hill? Are these

050all elementary? >> This would this would be a very tough stretch to to push elementary to Fort Hill. Um, just >> I'm just trying to >> Yes, sir. Absolutely. >> Outside the box. Um, so if we were to end it this, you know, this without taking it into September, a August of this year, >> um, what would be the ramifications? >> Um, I'll start and I know Dr. Davis is going to finish that piece. Um, I know on the financial side she'll do some adjustments with some of the grants because we'd have to do some amendments. Um on the instructional side, we'd have to look at where we can best fit some of these people because they are under contract. And so some of the best placements, we of course looked at TAP and then

051we recognize that we'd have to look at endorsements and and sort of um shift some people there. >> The other implications to that is we do have students who are um under the special education umbrella. So, it could be implications when we go back to the table of having to go back with the IEP team for placement decisions based on where they've been placed. Uh, those conversations with families that have already been had in July to say, "This is where your student is starting the school year at." Transportation implications could come up as well because we've already zoned those students. And then talking about what that would look like into the TAP classrooms. um would we open up an additional classroom or would we have them merge into that? So I I am not sure

052right now that there would be a true other than depleting the program in preparation for the following year that you may see a true um separation where we're able to push a lot of these folks into different locations other than additional classrooms to tap based on spacing um and needs for some of those students. But right now, yes, TAP and RA are in the same building. >> Yes, sir. >> Okay. So, there aren't any But I'm saying there aren't any transportation issues because >> No, transportation as far as picking up um um if a family decides that's not the direction that they want to go. Um when we talk we talk about a tier 2 to the TAP. So, maybe if they're going back to a base school with some type of support or something

053like that. to know not location transportation but just where the student may be at. >> Okay. >> Go ahead. >> You know based on the numbers presented last time in the meeting on average we are serving about five students in this program. >> Yes sir. >> So for public who's watching that's about $120,000 a student. Yes sir. >> And I was told correct me if I'm wrong on average we spend about $8,000 a student in our regular school system >> almost. Yes. >> So that's about more than 10 times we're spending here and and I'm not saying we should not because the needs are different but it's costing district in terms of rearranging resources to see what he can cut to sustain this program. And uh that's a vital thing. But I had a question

054for Dr. You got $168,000 of savings because of non uh allocation to the grant money right in this. Is that so? Yes sir. That's correct. >> My immediate answer I'm looking at Mr. Dod Floyd. I want to be friends with him now onwards. >> So what what we would do is that's the first part of the memo is the funding um from the stop grant. It is funding that's restricted for these types of activities. What we would do is go back to VDOE, do an amendment to bring this 168,000 into second the secondary restore academy and so continue to use those funding. >> I'm stretching myself and forgive me if I'm crossing too much of my lane. If we have savings, could we make a a a a commitment that will do enhancement to our

055vehicles? I know we can save some money somewhere else. Let's >> slide it over to our employee please. >> So you're basic back there. >> If if we move it now, if we say we dissolve elementary Restore, move staffing around as needed. I think we've had >> maybe some some vacancies or potential vacancies coming up. Um I guess two questions. it would we have some savings? And if we did have that savings, what would that process be? Because I know I just asked you this, but just for the group to move some money from instruction over to the operational side or to cover an additional vehicle for him. >> This funding that we're looking at is function 1000. And according to city code, in order to move any money between functions, we have to go

056to city council and request to move that money between functions. It's doable, but we would need to go to city council and request to move money from instruction, which is 1,000, um to the maintenance and operations function. So >> what's that function? There's a a mechanism by which to do it's 4,000. >> Okay. So payments 1,000 to 4,000. >> Yeah. 1,000 to 4,000. Pupil transportation is 3,000. >> So do we have the potential for a savings if like an immediate savings where that request could possibly be made? >> So it it it depends on how you reallocate these positions. >> Um so the money needs to follow these positions and function 1,000. if we reallocate them somewhere. Um so um moving and if they go into vacant positions then they can be covered by the

057the salary laps in those vacant positions. But these are all suppositions until I can get to my spreadsheet and look at the real numbers of what those savings are. >> Okay. Okay. >> Okay. >> Oh, I didn't know. >> What? What are you getting? >> Water. >> Oh, >> jeez. I'm parched. All this this pressure. >> So, basically what we're coming up is that um do I get a general feeling that RA should be cancelled? >> I don't see how we can justify spending $100,000 per student. I don't see it either >> when these positions can be used and moved around within other alternative settings like secondary restore >> sped sped because we've moved elementary sped to um TC Miller as well, didn't we? >> Thank you. >> Some of it. So >> now since

058they're under contract, do we have to keep their same pay grade? >> Yes, you keep you'd have to keep the same pay grade. So the majority >> for this year, but there are some some vacancies and things where we can see where people can do that. >> But this is a lot of this is grant money. >> Yes, this. >> So what we would do with the grant money is we would go back to VDOE do an amendment and say we want to take this grant money and put it into the secondary restore academy because you're still operating that program. So these grant funds wouldn't go back to the state. We would just ask them to let us use them in secondary versus elementary. >> And with the suspension center also be part of this

059restore. Is that part of >> uh of the RSC? That's still secondary piece. So that won't be included. >> So they none of these positions can >> Oh, they could possibly transition to help there, I would think. >> Right. They could help, but we just don't have any open positions there right now. >> But once again, there's this is grant money. And isn't some of this going away? Well, so the 100. >> So before you go on, before you go on, so we need to accept the fact that when this grant money goes away, those positions or those people go away. >> We need to accept that. >> Yes, sir. Yes, sir. >> Okay. >> Mhm. You're correct. >> I make a motion if if it's if we're ready, I make a motion that we

060stop the uh um restorative academy immediately >> and absorb it into Tapper wherever we can. >> Absolutely. I'll second it >> and >> discussion >> explore the savings and come back to the finance committee. >> Yes, sir. But I I think the the motion would be a recommendation that full school board um consider this and take it to >> That's what this is. Yes, sir. >> We're going to bring it to them. So, this is what the committee does. The only thing the committee does bypasses going through the motions and it just goes up for >> Yes, sir. >> me action. If any item gets killed in the committee then it never goes to the full board. >> Yes sir. >> Any item which comes up to through the committee then it goes to the

061full board for >> Yes sir. >> So the item number one which was voted down by this committee and that's done. >> Yes sir. >> So >> okay we have that motion. Uh all in favor of bringing this to the full board say I. I. >> Those opposed. >> Great. 100%. VIP facilities project review. Okay. [Applause] All right. Well, good afternoon again. Uh, first of all, I wanted to let Jordan introduce himself. Um, I don't know if many met Jordan yet. >> Uh, yes. I'm Jordan Eubank. I'm the new construction project manager. Started back in June. So, thanks for having me. >> Thank you. >> So, bas basically what we did was we did an overview of the recent uh city allocation to CIP. So, we put together just a little presentation just kind of

062slide through some things, some things we've done and where we're kind of going. Um, so this is this is in the actual city's u uh um budget. Uh, this is captured from their uh CIP capital project funds. This is the money that they did allocate to us and you can see that it was $10 million this year for majorly for uh electrical mechanical improvements to the schools an additional 950,000 uh which goes into some different pots like playground uh improvements um CTE and if we go to the next slide it'll break it down a little further. Um, so that's how it was presented and you can see in 26 we got 250 for the playground modernization. That's to continually upgrade and replace our aging playgrounds at the schools. Um, middle school career technical education improvements.

063Uh, that's something that uh, Mr. Douly has worked out and knows where those funds are going, but that's to improve the labs at the middle schools and we'll see some more of that. And then paving and fencing. That's a pot uh that they typically fund for us to keep up with our asphalt and fencing issues or needs around the division. And then at the bottom there, you'll see the school uh maintenance and infrastructure, the $10 million. So, this was just another snippet in that same uh budget u document. just shows the sheet specifically for um the CTE improvements and where those funds are allocated. Sanduski Middle School, 50,000 for computer modules. Uh Linkor Middle School to really invest in a health science lab at that school and then 100,000 for the to um really upgrade

064Dumbar's culinary arts lab. And so I just want to go over some recently compet completed projects. These are where we have used CIP funds in the most recent years. Uh obviously we just wrapped up the Dumbar middle school heating uh system replacement. That's where uh we converted uh Dumbar from steam to hot water and you can see the allocation there. Sheffield boiler and chiller replacement that's happened over the past couple years. So uh Sheffield's gotten brand new uh chiller just started last month and has high efficiency boilers. uh so efficient that the gas company called us after we installed them because they were concerned uh we were not using enough gas. >> Uh so we're really looking for some savings on that. EClass Science Wing uh and uh Auxiliary Gym. These are the last of

065the roofs at Glass that were just coming out of warranty. So now all of EC glass roof is under warranty. Um Linkorn Elementary rooftop unit replacement. That was uh something we used CIP funds out of a necessity. Uh we had two major units on that rooftop who that were over 20 years old um go out on us and we have just finally put the last unit on the roof this summer. Uh EClass chiller cooling tower that has been an ongoing project over multiple years where we replace the the chillers uh that failed. One of them failed right from the start of school one year a couple years ago. And then we we progressed to replacing the cooling tower. Um and also um well you see below that we rolled right into the HVAC controls for

066for EC glass. So EC glass has new HVAC and new controls uh where we can control things set uh do some setbacks and hope to see significant savings in energy costs from EC glass. slide. Uh some other current projects, these are smaller projects, but just some things that are in the works now. Uh Parammont's Firepound took a lightning strike and we just replaced that. Uh Fort Hill Community School, we have some units that have failed and we're in the process of replacing those. Those units are in hand and will be going on this week. Dumbar West Chiller, uh that was a project uh that got started right at the end of school. Well, I take that back. Not quite the end of school, but just came online uh this week. Um so, brand new high

067efficiency, very quiet chiller. If you know anything about the Dumbar West chill, you know we used to get complaints from the neighbors because it was so loud. Uh but now you can hardly tell that it's on. Uh divisionwide access control that is uh just recently started. That's been before you before. That's a close to a $5 million project that got started at RS Pain because we had a grant. Uh they are wrapping up pain now. This will give us access control throughout the building, even into classrooms. Um, and we're going to a one key system. You'll have only one one type of key for each school, which is a blessing. Um, also the EC glass RS paint building envelope project just started. We just signed the contract was just signed, met with the contractor, and

068that's really going to be addressing a lot of the masonary infrastructure issues that are leading to some leaks in EC glass and RS pay. Um, and then of course the Laurel and Link roof are are currently projects that are in design and we'll be targeting those for potentially uh next summer. And I'm going to let Jordan take over from here. >> Um, yeah. So, if you look uh the handout that was given out, this these next couple slides uh basically go over this sort of road map. Um, and this is kind of, you know, me just starting uh a few months back. This is kind of what I've been using for what I need to what's upcoming and what I'm working on at the moment. Um so like he said, the link horn and Laurel

069um roof replacements. Um we're we've got those um in the design phase now. Um the Paul Monroe architectural plus MEP improvements. Um we're working through uh scope development with a a few design firms and and looking at our options there. um EC glass turf and track replacement. Um we're also have we've got received one proposal and and working with a few others to do some scope um refinement um on that one. Uh the Paul Monroe gym edition um also part of the Paul Monroe uh architectural plus MEP improvements uh to go together possibly um the RSP and EC glass building envelope. This was uh money that was going towards the project that uh he just mentioned that we signed the contract for earlier this month. Um the school nutrition equipment. Um so we've got some

070money set aside for some school nutrition upgrades. Um possibly some of that going into Paul Monroe to make it a full um cooking kitchen again and various other schools. Um and then as he said the LCS CTE improvements, Sanduski, Linkorn, and Dunar. Um he kind of talked about how that was going to get allocated. Um and then the elementary playground modernizations. Uh we've got a few of those. Um TC Miller, Sanduski Elementary, and Darington already on the books. Uh got stuff ordered for those. Um, and then we have, of course, the paving uh pot that we're uh working out how to use at different locations at this time. So, we want to go to next slide. So, this is the our fiscal year 2027. Um, this is based off of the uh presentation that was

071given back in last fall on where we plan to spend uh the money that is supposed to be coming next year. Um, obviously being next year, we're not I'm not I guess I haven't necessarily gotten to um getting into these project as much, but uh nevertheless uh they're on on our minds. So you got Perrymont roof replacement, Sanduski Elementary roof replacement, Perrymont architectural MEP improvements, uh, Sanduski architectural and MEP improvements, RS Payne architectural plus MEP improvements, um, Dunar Middle architectural MEP. Um, we have the Heritage High School baseball turf replacement and then the Heritage Elementary gym edition. And then here again 2028 uh again based on the presentation that was given last fall. Um you've got Bedford Hills Elementary roof replacement, Fort Hill community roof replacement. Uh Heritage Elementary architectural and mechanical only. Um Darington

072Elementary architectural and MEP improvements. Linkorn Elementary architectural MEP. Heritage High School game field turf and track reservicing. Linkorn Elementary gym edition. Sanduski Elementary gym edition. Um so like I said this is the current roadmap that we're we're going by at the time at this time. Um and like I said the fiscal year 2026 uh most of those projects we've already engaged in in design and uh you know develop scope development to uh get those projects going. So >> I was gonna say oh I'm sorry >> Mr. Connor >> I was looking at you. >> Okay. Um, and I think what the gentlemen are looking for and what we're looking for is especially particularly those items in red for this fiscal year. Are we still good in this direction? >> You must have saw me waving

073like >> no >> especially the EC glass turf replacement. That's been a high priority. When is that going to start? We we're still in >> Yeah. So, we we've engaged with two firms on that. We're looking for a second proposal. We actually uh just recently we we are having that coping repaired uh and the there's a there was a section of turf that actually had to be repaired right in the lacrosse goal mount takes a a huge beating. So that was done today. Concrete was started yesterday and will be re reported. So we're making it safer as we speak. Um so that uh we are we met with EC Glass athletic staff and the principal at Dr. rule at Glass and we talked about a potential October, November start. Uh if we can get some

074of the site work done this fall, uh that will impact football and they they are aware of it. Um so that is the goal is to get this some of this started this fall, maybe even get the the the track base is failing at EClass and has to be replaced. And so the goal is to repair that track base, get that uh discrepancy between the field height and the track eliminated, and then go back with a new track and new new turf. >> But my question is, my second question, then I'll I'll be quiet. Um that field is used on Thursdays for JV and freshman team. >> Yes, sir. Nobody's using City Station on City Stadium on Thursdays for football season. I >> I'm not sure of their schedule, but they do have some other

075things, but we have u we have looked into how we're going to to accommodate the the move of the team >> in October, November. >> Okay. >> Yeah. >> So, there are possible >> some scenarios are in in place to accommodate them so we can have the site. It's going to impact and also will impact the spring sports. Uh because we would like to get started right back on, you know, installing the track uh and and possibly the turf. We're hoping if we get the asphalt down this winter, it cures and then we put the the rubber running surface on top of that. >> Go ahead. >> So, what's the process of deciding what makes the list and what doesn't? Well, in the past it's been uh Lynchburg City Schools coming up with projects that

076we know we need and submitting them to the city along with all the other city departments and then it's kind of a get together and and vote on the different projects. Um they're usually very good about our high priority projects. Some of the other things fall by the wayside. This year, if you go back to that first slide, you'll see, you know, the appropriation of the 10, the 20 >> and 30. >> Yeah. Yes. So that's >> burnt >> that encompasses those three-year plans that we just showed you. That those were the things that were submitted to the joint committee um between the city and this board about CIP funds. So that was what was presented as kind of the roadmap of where we're going. We also I will say that a lot of the

077the items on that list were developed based off part of our facility study. Um, Dominion 7 did a a um facility condition assessment that is also part of that document. It's huge. Uh, but it basically lists everything in every school, its age, and the year it really needs to be replaced. Of course, everything for us is in the first couple years. Um, but that's kind of our road map as well. because this is my eighth year on the board and I've been looking making or ask looking at Heritage Elementary doesn't have a gymnasium and I've been asking what criteria they they build up in other schools and that's perfectly fine you know Sheffield had a new gymnasium all these schools Perrymont had a new gymnasium we keep adding every place but we somehow left Heritage

078out and I keep getting reasons for not doing it but then those reasons were mitigated and I see again heritage at the bottom of the list in 2028 and I thought last year with all this scrambling they were moving up but that school has been left out again so that's what made me ask what decides what makes the list and what doesn't make the list you know what I'm saying yes >> is there is there objective criteria uh you know weight weighted average you use for saying I have seven criteria we assign a weight to each of those criteria and Heritage Elementary doesn't meet those standards. So, they'll be the bottom of the list. >> Yeah, I think if you look back at the appropriation for Heritage Elementary, you'll see that it's significantly more than

079the other gyms. Uh there was a proposal or an idea uh to make that a joint space between the high school and the elementary and make it a bit larger. >> Yeah. Um there is significant more civil work that would need to go into Heritage Elementary because of the uh the geographical they're they're kind of landlocked now. So that was one consideration. Um the gyms were kind of all put on the table as far as an order. Um because we we need to do the MEP at at u at Pal Monroe. It was suggested to do the gym in conjunction with that. Uh that's the only one I can speak to. We certainly are could be flexible with the uh order that the gyms are in, you know, done. But I think if you it

080kind of coincides with some of the other work. >> I'm not trying to steal from one place to to the other. >> It's just the being here for the 8 years and in that cycle and you see that coming on coming off coming on coming off >> and then the suite is being distributed to everybody else and that has about 350 students in that school. >> Yeah. Yeah. I think one of the good things too is that this appropriation from the city uh over the next couple years came with no specific direction. In other words, they're leaving it to us to use it where we feel the greatest need. Um we identified those in that presentation. Uh and that's kind of where this roadmap for us came from. Um I mean that that's a good

081thing. So we do have that money. we can we can count on that money and I think you know if we need to fine-tune the the map we certainly can and I would say that there's a good chance that map might get um fine-tuned if something does come up if we have a major >> just one last question in terms of design when you said two roof replacements in design what's the cost of design the total cost of the project I'm assuming is a million dollars $400,000 for one and 600,000 >> yeah I'll let Joins >> so what's the cost of designing which you give to the architects. >> So the the initial the so for like Lhorn Elementary for instance, the proposal was $16,000 just for the design portion and that includes construction administration

082as well. >> 16,000. >> Yes. >> Yeah. >> So So it's less than 10%. >> Correct. >> The um I toured the um track a while back and that looked to me like a liability. >> Yes, sir. Um I know you have there's a lot of important things that need to be done but since this is so separate separated from anything else um physically what was the holdup? I thought this was going to be taken care of during the offseason summer and now we're going into the next school year. What can you tell me if there was something specific that's holding this up? >> Uh nothing's holding it down that the allocation's been made and the money's Yeah. CIP. So we've started the process. uh it was funding prior to that. I mean, this is

083a significant project. We we certainly um we have two needs there. Typically, we're we're doing a track or a turf. >> Uh in this case, we're having to do both. So, uh there's there's some work that needs to happen first, like the turf going down and then the track. >> Understood. Yeah. >> It just seem it just seems to me like this should have been further along uh because we're have we're starting school. I I was making the assumption and you're not doing the construction yourself. I just made the assumption in my mind that this was actually going to be not going into the next school year. >> That's what we kind of >> it's Yeah. Unfortunately, it's not a summer project. >> It's not a one summer one summer project. >> Okay. Because of

084because of the amount of civil work that has to happen underneath. >> Okay. Yes. >> Thank you. >> Yes, sir. >> Um you mentioned the Dominion 7. So question is, is there a soft copy? Is there a way we can access? I need to see that. I'm I get a lot of questions on where these numbers came from. >> Let's say for in instance, um, Sanduski Elementary School that $30 million to renovate it, but what does that mean? You know, what's the line item? So that's in the Dominion 7, >> not not the Sanduski renovation versus uh replacement. Uh that is separate document. I don't know that I have that actually. I can certainly look for it. Um >> this is this it >> I can't see. >> I brought it with me today. >>

085Okay. Only because >> this might be part of it. I'll give this to you. >> Yeah. I'm just looking for that Dominion 7 study that said these schools are this school is in poor condition. in this school is in okay condition, you know, but I haven't seen that. >> I want to see it. I want to be able to >> Yeah, I think a lot. >> Is it accessible? >> I got a copy in my office. >> It's >> But is it is there a soft copy? Is there nothing online that we can look at? >> And then I need I would like I would request a copy of it. >> Yep. >> From front to back, every single page if >> I I think it's in my email. I'll get it to you. >>

086Okay. I need you guys. I keep getting questions and it's like >> we can ensure it. >> Yeah, for sure. >> Yes. >> Cuz we need we need to know because some of these were based on some of the recommendations from that study. Yes, >> that's correct. >> In order for us to justify it, we need to be able to compare it to the study. >> Yeah, that was the first phase of the facility study. That was the first thing that was done. And if you want to come out, you can start. It's a huge spreadsheet this thick and as wide as it takes. >> Yes, we we definitely can get you >> tread sheets. Yeah. Question. >> Yeah. Just listening to the numbers, you know, this to me it puts us at a sort

087of disadvantage cuz we're coming in here all the numbers, but we don't see the line items and the details. I guess you guys are the builders and so on. >> But when I see all these numbers, I'm I'm just wondering, you know, how do you determine the cost and how do we project? For example, do we do the maintenance based on projection whether the buildings are going down or not or do we do routine maintenance? How does that work? >> Yeah. So, that's a separate budget. That would be my operating budget for regular maintenance of the equipment in the building if that's what you're asking. >> Right. >> Yes, sir. um as far as the projections or the numbers for the projects, >> right? >> Uh they were based on construction standards and then each

088year that it's pushed out, there's a a percentage that's put on it for inflation. >> So you you could add an additional percentage annually as it comes out. >> I'm sorry, sir. >> As you go forward, you would add a additional percentage, you know, to meet the new year or something like that. >> Yes. So they they gave so for instance the Dominion 7 study they gave a cost if we were to do it in 2022 it cost x amount now we're in 2025 they've escalated it a percentage each year >> to get to these numbers we have >> exactly what 27 would cost >> right yeah >> but you must have sort of a project scope statement or project scope document for each of these uh would it be possible to put it on

089Google Drive or something where we can see along with the dollar amounts you know that's what I think um Mr. Nigel is looking for you know you said project scope is developed and the cost is derived from that scope. So the the the whosoever is bidding must have submitted right? >> Yes. >> The scope of this project is and then >> I think if we go down to I think it's the third or fourth slide there was a um and this was this information u yep that one there. So that's that's how a project gets submitted to the city. Um and you can see a description there. based on uh whatever it is and how it was submitted and then the cost projection for that project. But we certainly had that. Yes sir. >> Cuz

090your cost derivation should come based on the scope you define. Right. >> That's correct. >> Roof is going to be 200 square ft. That's the scope of the work >> and then the cost is derived. So that's what I think we see the dollar amount but we don't see the details the project scope. >> And going back to Dominion 7, I was pointing at Mr. po because that question has been asked of me how did they come up with a facility score of 65 66 and at that time I asked Mr. Po to talk to Doming 7 and that was me but to me uh maybe that document again you know how they derived those different equations what went into calculating a facilities score of 65 66 60 maybe to the whole board will be

091useful that that question has popped up u and before and >> that's my error. I asked him I said could you contact Dominion 7 >> see if they can give him the answer. >> So we vote to approve this accept this? Yeah, we can accept it or um so this $10 million city is giving us, what happened to the other CIP money they had it for us in this fiscal year? That's dead money. >> The 9 the 950 980 I believe it was maybe >> there's a regular CIP they used to approve for us and last year too we submitted three four years of plan. So that money is gone. Well, I was honestly I was very pleased that they put in the the money for and if we go back to I think it's

092slide maybe two, you can kind of see how they're re um refunding some of these pots. That was it. Go back one. Yeah. So, um you can see in 27 where we submitted for civic auditorium improvements. Um the electrical mechanical reserve that is a an annual pot that they would replenish for us every year. Um, playground is one that uh sometimes comes on and off of of funding. Uh, the interior exterior paint that's that's kind of new for us. Uh, certainly we are in dire need of some exterior painting, plaster repairs. Um, but typically they they do fund these pots like the school maintenance and infrastructure, the reserve for facility needs. Those are funded every year. And as you we move out, you can see where they're getting back to funding some of those pots

093on top of the uh the big the big chunks of funding the the 20 and 30. >> And I had one more request if I you know and I pointed out to Dr. TC Miller closure we closed a school for innovation and I'm assuming everything has moved to Bass Elementary, right? Is that the right assumption? No, it has not. But somewhere it has gone someplace, right? There will be some place school for innovation. So if if let's say if it's going to be bass elementary that auditorium needs some RNR you know that needs an upgrade I don't think for years we have touched that auditorium still has wooden seats you know that that's wonderful the audio system is uh you know needs some replacement so I don't know how much money will it take to

094bring that auditorium so it could be the school for innovation if the district wants or the board and the superintendent desire uh for arts which they used to have at TC Miller, >> right? Is that >> that those individuals that were um doing the arts programs and theater um actually are at RS Payne this year? >> I think it happened sometime in the spring. >> It did. Um >> RSpane have RSpane auditorium is same as Bass. It's very nice. Yes, it is. >> Plaster is falling off. The lights need repair. >> Yeah. they uh it has very good potential but um it would need some >> so it's something like that um interior exterior paint plaster repairs that >> is some of that what I see zero >> so actually for for ours pain uh

095the building envelope project is going to take care of a lot of that >> okay >> uh when you see the civic auditorium improvements that's something we were working on for all our auditoriums uh well mainly glass dumbar RS pane and bass and these These were improvements to these spaces. Uh glass, we're trying to get it back to a place where it's it's desirable to be rented again. The the sound system needs improvement. The lighting needs improvement. Um and as we move through all we had a a a stage or I should say an auditorium uh drama person come and evaluate our stages and our uh at our schools and they made some good recommendations. So that's where a lot of that that money in the in the next couple years comes from, not only

096for glass, but for RS Pane, Bass, Dumbar, which is another one that needs some work as well. >> Well, can I put my transportation hat on for just a minute? Um, if we're looking at a school for arts and innovation, Bass or RS Pain would be good solutions because the go center's at RS Pain. So, we're already getting kids from everywhere >> and we have the extended school year invited students at Bass. So, we're getting kids from everywhere. So, either one of those schools, we wouldn't have to add a whole layer of out of zone transportation if we um consider those two schools. >> You need to upgrade the infrastructure. If if you pick RSpane to be the school for innovation, they truly need to be school for innovation when it comes to art. art

097requires auditorium and the plaster is falling off, the lights are hanging out. I can I'm not talking negative. I'm trying to but staying positive. >> How do we make that a priority? Yes. >> To get those funds allocated if that's what we decide to do. >> So, I think they're built into these allocations from the city over the next three years. >> Will that be possible for you to bring back to this committee? Uh it's built in right now like you know it's and it's a big pot where the different vegetables are cooking. I'd like to know my cabbage where it is. >> So would that be possible to bring it >> say okay RS Payne's going to be our school for innovation and the go center we need this is what we need to

098do to get the auditorium right and this is what it's going to cost and this is when we can do it. Good. >> Yeah. >> Real funny when we can do it. >> Some of that work's already started. So, some of that's already started. The moving of the equipment from T. >> Yeah. I just approved the PO for that. So, we're we're already on board with uh improving. >> I guess we're saying we want to see it. >> Yes. >> We're moving along. >> The kids should be getting digital surround sound system. You know, they should be getting the state-of-the-art technology in our school for innovation. That's what innovation is. We shouldn't be lagging behind in anything in that uh place. >> So all these spaces we're looking at, you know, electrical upgrades, lighting upgrades.

099These are all incandescent bulbs that are being used in the schools. So when we get to LED, um it's going to be a huge savings, but also uh it's going to free up a lot of space. You should see the the demo set at EC Glass. Uh but this includes curtains, uh the stage itself, uh the acoustics in the building. That was all all looked at. So, we get the we get RS paint nice and dry and the plaster repaired and then we'll we'll make it a real showplace. The guy who came and and evaluated RS Paint was very impressed with that. He called it it's a it's a vaudeville type stage with a little bit of a fly. It's still got some sandbags up top, not in use, but in the corners over there,

100which is pretty interesting. >> Okay, one more question. A facilities question. >> Look in this room. This room is ready for an upgrade, sir. >> Okay. >> We'll work on it. >> I've been saying that all year. >> Yeah, we need to >> world TV twice a month. That's right. >> So, >> let's form a little committee and and come up with a plan to to >> liven up this space a little bit. >> The kids come first, but yes, the board, >> you got to take care of the kids first. >> Um, but >> paint's cheap. >> Yeah. But I think going back to RSP, do you have a timeline for that project? >> Well, as you saw uh the 26 table's pretty full. But I will say that this first allocation really uh

101should lay the groundwork for those subsequent years so we can get the design work going in place ready to go. We don't need to wait uh for 27 to do the design work for Paramont Rouge. We can have that ready. So, um, and that was one of the discussions in that committee was they want to give us this money, but we cannot spend $10 million in one year, right? So, uh, but we can do a lot of the design work. If this is the path we're going forward, we can have that stuff ready to go as soon as as soon as we're ready um in in 27 when that money hits the CIP, we can roll right into these projects. >> And city, remind me one more thing. I just want to clarify and I

102was I was told that we cannot income any incumber any of the city money till January but uh then I was told that's not true. We the money is available to us as of July 1st and the school system can expense that money as and when needed. >> Yes sir. Um my suggestion is we go ahead and come encumber the $10 million as quickly as possible because we don't want to wait towards the end of the fiscal year to try to spend all that money at once. So as of July 1st that money is available to LCS >> in terms of operating budget too that money is available right? >> Yes it is. >> City allocation is available uh to write checks from not from January 1st from July 1st. Yes sir. From July 1st

103and we are already getting allocations from the city as far as their appropriation. So >> So in our spend we basically do use city funds and state funds and federal funds together not just exhaust the state and federal funds and then go to the city. You know what I'm saying? >> Yes sir. They're used in conjunction with each other. Yes sir. Because one more thing I had request for the superintendent is if we are making RSP the school for innovation uh are we taking applications for uh you know like we used to do for TC Miller uh for school for innovation students used to apply and if we are could we make that information public so the parents know that the school of innovation is not gone school of innovation still exists has just moved

104to RSP. >> Well is this is this finance related? Yeah, because the money is going to be spent in building the auditorium. >> I um I do know that we if we're going to make it a school for innovation, um there is a um a process that's been followed in the past. So, if you would allow me some time to review what that looks like to actually name a school for innovation, that would probably take us the span of this year um while some of these projects and things are working uh are being worked on. But if you would allow me the time to look into that to see what has >> what's been done >> historically made us a school of innovation not just what the parameters are but what we do what we

105also need to classify for the state. Um I will be happy to get back to you. I can get get on that pretty quickly. >> The reason I brought it up because we trying to now channel uh making auditorium state-of-the-art for the school of innovation. >> Absolutely. And I don't I don't foresee that there will be an issue with that other than sometimes it's a matter of just waiting on the the time frame to actually call it that school for innovation. But I'm >> probably wouldn't be able to do it till next fiscal year. >> Well, that way let's say in in I think it was in February or March when we start sending out the invitations and >> Yes. We should be we should be able to because it's just a contact to the

106state to say would we be able to get this up and going. would we be able to advertise? What do our class sizes need to look like for invitation? And remember that we've zoned um some of those TC Miller kiddos have gone to RS Pain now. So, making sure that we get them up and going to see what our class sizes and things look like as well. >> Thank you. >> Okay. Um is there a motion to accept the report, bring it? >> Okay. First, second. >> Second. >> Okay. Those in favor say I. I I >> those opposed like sign. Okay. Passes. >> Thank you, Mr. Floyd. >> Thanks, guys. Sir, >> thank you. >> And next is consu school consolidations. Mr. Connor, >> did you want to start that off? >> Oh, do

107I want to start it off? we need to look at if we need to consolidate any additional schools. Um, I know we took um, Sanduski Elementary off the and that's why I want to know the Dominion 7 report because if it's if it's going to require $30 million in renovations, I don't I don't think we should focus on one school when we really we had a school for innovation we need to look at and we have some critical um, decisions to make at other schools before we focus. >> That's what I wanted to see. Was it 30 something million dollars to bring it up from 65% to >> That's it sounds about right. But if we and one of the things I wanted to bring up with Dr. magenta is um if there is an

108availability to change our elementary schools to from K to 5 to K to six and possibly reducing um um the need for extra buildings if we could consolidate middle schools. I was wondering if that was something that u we could work on or if you see it as being feasible >> do we have the room? I I think that's something we probably would have to take a look at to see if we have the room and >> yeah, not today work, >> but that would save that would save dollars, see um money for renovations that could possibly consolidate classrooms into uh reducing some element of staff. Are you thinking if elementary schools are K6 then would 78 go to the high schools or were you looking at taking those other students and >> I was

109thinking 78 would be the middle school >> just 78 is the middle school >> and um if it works 7 89 but I don't think we have the 9 to 12 would be a good high school. I'm just thinking the way that's the way it was when I was growing up. It was K to six was elementary, >> seven to eight was was um junior high and then 9 to 12 was high school. And some of the some of the structures around here have um I will say even when I was younger um we did do a which seems like forever ago since I was in school but uh we there was a K to6 at one point but some of the structures even locally have gone around a K2 a primary and an upper

110elementary. >> Um >> it doesn't really reduce the buildings. Um, and I am I would be remiss if I didn't say >> consolidating just TC Miller recently. Um, and knowing some of the classrooms we've had to add um, and shift in some of the buildings. Uh, a Dearington Bass Elementary um, and then just some of the shifts that we've made. We'd have to look at things programmatically too because my interest also in the Dominion 7 and I can't speak to whether this was done or not. Did it consider room spaces or programs also that are in some of those buildings? So, it may have said that there are four or five, six, seven rooms open in a building, but we know programmatically we've got some things running out of there. So, we really don't have

111that space that it says that that building um may have. So, I think it I think it is worth a look back at that um back at that so we could give you some firm numbers on what a K6 would look like structurally and what it may look like outside of that. This is, you know, because I understand there's different toilet sizes and there's a lot of different sizes when you get to the sixth grade. This is not about spending money, extra money to make that change. This is about whether we can use utilize existing structures. >> Yes. >> Uh to consolidate, >> right? >> Any questions? So what >> without without going through a K through six, let's say we keep everything preK through five. Um do we need to look at reducing because

112even with the moves there's space now even at Bass. We moved the whole neighborhood to Bass and Bass still has space that not even near where it was when we were at 8,000 over 8,000 students 10 years ago. >> Yes, sir. >> So, that tells me that there's space um >> we moved a whole neighborhood out of Heritage Elementary. Yes, sir. >> We haven't replaced those students. Yes, sir. >> We moved all the preks out of Perrymont. We didn't replace those students. They uh the approximately 45 students left TC Miller. So a couple of those rooms did you watch a little bit of watch there but we did also pull >> virtual departments out of Perrymont to Darington. >> Darington. Yes sir. >> So what I'm saying is and if so we just looking so

113that just tells me that we may still be heavy in in buildings. we are >> in elementary at elementary level we could be and I know it it'll create a firestorm and I know this is being um streamed but when I look at Sanduski if you go down Thomas roadmont is right there basically the name changes but that Sandusky drive and Thomas road is the same road. >> Yes sir. >> So all the students say north you know on the Thomas road side or or the Sanduski drive side would fit at Perrymont. Then if you go south west of Sanduski with less than three miles you have Sheffield. Yes sir. >> Am I right? >> Yep. And if you go southeast of Sanduski, less than five miles, you have Heritage Elementary that we just pulled

114several. So this to me, the school that is kind of in the middle of three other adjacent schools. >> it needs a lot of renovation >> would be making sense. Sandusky Elementary and the the relocation of the students wouldn't be that's what I'm saying. So you all the kids in in this area would go to Sheffield. All the kids in this area go to Heritage. All the kids in this area would go to Perrymont. And it would seem that that school would be the one to logically, not emotionally because I know it's going to be very emotional again, but logically and financially would be the best school to consolidate or >> I agree even whether we do K6 or K keep it K5. That's makes a lot of sense. So if we were to potentially

115close the school you just mentioned just kind of >> Sanduski how much money would we be looking at saving if we were to >> close that school? >> Well we'd number one be avoiding the necessary up updates. That's one thing we'd be saving on. um as far as moving the school moving the students to another school that until we start modifying the um staff as as it was stated 81.5 80 let's say 80% of our budget is personnel. So until that occurs we're we're maybe just a couple million. >> Well there's natural attrition that takes place every year. >> That's right. >> So we wouldn't replace those positions. Um, also, um, there's 30 million in potential renovation costs >> that we're going to avoid. So, um, and I think it would be up to Dr.

116Majette to and and Dr. Davis to come up with how much what teachers would need to be relocated, what retirements would take place, what natural um >> attrition would take place and then what that net savings could potentially be. >> I think it's something worth further study. But thing is I think one of the issues what we had last time is people felt like there wasn't enough time allotted for them to >> so if we going to make that decision I think we have to earlier the better um we have to make sure we have our we know that's the right decision and then we need to be able to justify it. >> Yeah, >> I agree. So um to put one more thing on your plate, huh? >> That's perfectly fine. I was about

117to ask some clarifying questions to make sure that we came back with everything you needed. >> Um, so the Dominion 7 study. >> Um, and then also, um, that gives Dr. Davis and I to just kind of look at class sizes, potential, um, just the potential implications of of making that move, how that impacts class sizes at the various locations. Um, and then just seeing if there's any additional um, well, we recognize you get 30 million. And I got the numbers straight this time. So you get 30 million next year. So that can go through towards other projects versus that particular school. And then Mr. Marshall, Dr. Davis, Miss Jams, am I missing anything else, Mr. Floyd, that we need to look at so that we can have all of this captured to bring back

118to this committee. I I just wanted to mention that if you look on that um road map for CIP, there is some funding in in there for Sanduski uh for a roof and some other items that is desperately needed there. So, just keep that in mind. >> And what year was that going to be worked on, >> sir? What year was that? >> 2027. >> Was it 27? >> 27. >> It's only here for 26. >> We made a decision to close that going into 26 then. >> Yeah. >> It would be that would be if we get this done quicker. I just want to make sure you were aware that there was some because uh obviously Sanduski's been deferred for a long time. >> So if we were to decide to close Sanduski, you

119can pull those funds and reallocate them to a different >> That's my understanding. >> You can move something up faster. >> Yes. They're not tied to any specific project that the city is dictating. It was our our list our our needs. It dictated that it's three years. >> For example, we could work on the heritage gym sooner. I I'll leave that to his moved away from >> in theory moved away from the D. >> Check your email. I think I I sent one of the uh Dominion 7 reports. >> Okay, >> thanks guys. Thanks a lot. >> Well, and I was going to say one other thing uh that we have to think about these larger architectural plus MEP projects. Um you know that these are not projects that can be done in a summer.

120So you're you're going to have to think about what you're doing with those students >> during that construction process. Such >> which one are you talking about? >> Just in general like Paul Monroe or RS Payne where you've got larger full school MEP improvements, architectural ME improvements. They're they're not going to be done in 65 days. That we're going to there's going to have to be some moving of students to accommodate those >> sure >> projects. And that was one thought of doing the gym with Parammont that that might be a space we could utilize for some potential moving of students. >> Right. >> So, so, >> so looking at this, I just have a question. So, for Sandusky Elementary, if that was the decision of of the board to go that direction, um, it's

1211.6 million it looks like for the roof replacement. And if I'm reading the next line, it for 2027 and then 3.6 million for the MEP. So though that if Sandusky Elementary was closed, those funds would go to another project next fiscal year. >> They can go to where however we want to do it, >> however, however they want to allocate it. Okay. >> Which >> so as a committee um decision, we can go ahead and approve that this goes forward before we bring it to the full full board that we get the information together and have a good report to bring to the full board. So uh we don't it's this not that we have to have that approved by the full board at this point. we get to we're just requesting the data. We'll

122get it together and then go. Um that's a motion to um my motion will be to have uh Dr. Mette and and at L to uh have get the data together so we can create a a report for the full board >> of what we what the potential savings would be. >> Yep. To >> and the possibility of actually being able to do it. >> So that's a motion. Is there a second? >> Second motion. >> Okay. All in favor say I. >> I. >> Those opposed like sign. >> I'm I'm abstaining. >> Okay. Passes. >> Thank you. Thank you, gentlemen. >> Thanks, guys. >> Thank you. >> Next uh on the list. Well, we're at 510 507. You want to continue for a few more minutes? >> Is it okay with everyone? We were

123supposed to be out of here by 4:30. >> We could we approve the policies quickly. So, can I make a motion to move the policies up? >> Second that. >> So, that way you have you like the policies approved today? >> Well, actually, it's discussion. The policies probably should all be like 8 9 10 and 11. It's all the same topic. Um, and we just wanted to kind of briefly explain what we were looking at. So, I'm going to start with Dr. Davis because Dr. Davis and Miss Jamus have been having conversation about the >> Let me make I made a motion to amend to move it up. >> I second it. >> Sorry. >> So, um, any any other discussion on that? >> Well, can I make a different motion? Well, I was just

124saying um the next thing we had on here, I'll say we could table that to the next meeting. >> Yeah. >> Which part? >> Um the extended school year. >> Okay. We can let we'll table that >> under achieving schools and >> I can amend my motion to include your idea. >> Okay. You good with second? >> Move up. So, we'll move up um policy and >> table the rest of it to our next meeting. Yeah. >> Okay. I amend my motion to second. >> Second motion. It could be that >> just has a look on her face. >> Yes. Yes. I was going to ask if if Miss Jamie would be able to say her financial report. It was going to be like 3 minutes or less. 30 seconds maybe one. >> Sure. I

125I will. Is that okay? >> It's at the board's pleasure. I can >> Let's Let's call the board >> to move it up or >> Well, just wait. >> No, so that we could still cover it today. She just wanted to briefly cover the report. >> Sure. That's good. >> Okay. That was But we're still going to do 8 9 10 11 before that, correct? >> Yeah. >> Yes. Because it should all be only one item. It's only one item. >> Sure. But that was what the motion was. >> Okay. Thank you. >> Okay. So, um to move up 8 9 10 and 11 to right now. Uh all those in favor I >> I those opposed like sign. Okay. >> Okay. So, this this should pro this should be a fairly quick discussion. Um

126we have um several out of zone or out of district students who pay tuition to come to Lynburg City Schools. Um it is a pretty decent amount. Um and that is actually labeled in our fees and tuition schedule which you see labeled as number 11 on here. So, any student who attends Lynchburg City Schools um pays an out ofzone fee for of $3,400 each year for the first student and $1,700 for students that are additional. Um this came across our plate because we have um some students who may qualify for STEM who have been our students regardless of being out of zone. we've accepted them um to come in and now they've qualified for an an additional um program which then becomes their primary um schooling. Um and they've qualified for that and the question

127has come up of do they pay the out of zone tuition alongside the cost of a STEM academy um of a governor's school dual enrollment etc. I will tell you that in reviewing these policies, I really appreciate Miss Jaime's um because what we found all of these are linked together in some form or fashion, but what we also found is a lot of these are regulations, meaning that we created them ourselves. Um >> some of those dates >> that are listed um haven't been reviewed since 2019 2020. >> I'm sorry. It's okay. Um they they haven't been um they haven't been updated since 2019 2020 and the reality is that there is no clarity on whether or not that the student should or should not pay that. Um so respectfully since we've not provided clarity

128in that and there are some regulations though a regulation doesn't necessarily have to come before the board. I think it's very necessary to note that there are some discrepancies and we we need to pull all of these down, review them, look at our costs, look at alignment across the board and come back collectively moving forward to determine if we want students to pay both of those pieces or if we're going to say you are our student, you've paid the out of zone and we cover the cost of STEM. I will tell you that STEM has not been listed in this um in any of these policy regulations or components. So that is an outlier. Um and and again respectfully for that family, for that student, they've earned this opportunity. Um and and in with your

129agreement uh moving forward, a we would like to pull these down, look through them, update the regulations and policies after having those discussions um to make sure that they match, but not charge families until we have gotten this underway and gotten out clear and consistent communication in both realms because that was not clearly defined within our policies and or regulations. So, what you're saying is you want to not charge or keep the fees the same. >> I would like to not charge the student in addition to what they've already paid for the out of zone. I would like them to be able to attend because that's going to be their primary. Um, and we didn't clearly define that STEM had to be covered per our tuition fees that are currently listed in our regulations. >>

130So, we pay seat we pay a seat fee for STEM. >> Yes, sir. >> So, who's covering that seat fee? We would cover that as our as our student like we do for our students that are our students. >> So our students are not paying this fee. But we're saying since a out of zone student is paying tuition to be a Lynchburg city school if they go to STEM we should cover their fee as well. Okay. >> Yes sir. >> That makes sense. >> Yes. >> I I think that's reason that sounds fair. they and they, you know, again, if I'm looking at it from a holistic and we've all had this discussion, they've earned that opportunity really as our Lynchburg City student because they've already paid the tuition. They didn't know whether they were

131going to get into these programs. So, it's a great benefit and honor. So, uh we just again in the spirit of transparency and and overcommunicating, we know that we want to put it in and I want to be able to clean those up. >> That's for all four of these. They all um as you're reading, they all interlock and intertwine. So that's why we pulled all four of them together because it'll say, "Please see the fee schedule. Please see policy." Fair enough. Fair enough. So I want to make sure when we're pulling, we're pulling everything and cleaning all the process. >> We'll clean it all up then come back before us with a finals that we can. >> Yes, sir. Yes, sir. But right now, I'd like to not charge. And again, I >> I

132move that we don't charge the tuition paying students an additional fee to participate in governor school, STEM. What's the other one? Dual enrollment. >> Dual enrollment. Yes. >> I have a second. >> Yes. Second. >> Thank you. >> But you are going to bring back a >> Yes, sir. The whole thing. >> So, in the meantime, we're not going to charge, but we're going to make sure that our policies reflect. >> We want them to be consistent because some things are not in one policy. They are in another policy. They're just not consistent across the road. >> So that's your you just to to Yep. But we're going to go ahead as of today not >> Yes, sir. >> penalize the child for >> We have an immediate need of a child waiting on this

133decision. And so that's why we're bringing this to to the finance facilities instead of taking it to the fiscal policy committee. >> Let the child go to step. >> Thank you. >> Yeah. >> I mean all this niceness going around. Okay, we got a motion in a second. >> Wouldn't that be an extra burden on parents having to come up with that extra >> Yes, sir. Because it could have it could have cost the family um approximately 8 to $9,000. >> Yes. >> Yeah. >> Okay. >> Yes, sir. >> Those in favor? I >> I >> those opposed like sign. Great. Getting so nice here. Won't last for long with all the other things. Okay. um financial reports. >> I'm going record speed. So, you have before you the financial report that you receive every

134month. Um and this actually is the one that ended June 30th, 2025. As you can see, it's about as high level and as you know, of a a look into the financials as you can get. Um, I am one that is all about transparency and a fiscal oversight. And so what I'm proposing is the second report that you have covers those exact same functions, but it lists out the categories more expense extensively and actually go and shows you salaries, employee benefits, purchase services, other charges, materials, supplies, operations, and capital outlay per each function that you already get a report on. I think this gives you a better indication of where we're spending our money and it um just gives you better oversight on one month to another. Um in addition to that, I have to

135this report I have to pull several different reports to give you this high level um report on an Excel spreadsheet. This report is pushing a button outside of our in our financial management system and printing it out for you. So, it is a more efficient use of time. >> Um, and yes, sir. This one, this is the one I'm recommending. >> Okay. This is correct. >> That's the one you get now. >> Okay. That's one of the three that we get now. >> That is the expense report. Yes, sir. And I'm recommending a change to the expense report right now. We will look at the revenue and the other reports later on down the road, but I think for immediate um so that the board can start at the beginning of the fiscal year seeing

136more detailed items uh and where the expenses are going. I I I would recommend that you have from a fiscal oversight access to this m this um expanded data um as opposed to just the you know the very minimum data you have been provided in the past. >> Okay. Forgive me. >> Yes sir. >> So but this report won't be 11 xxx 1 xxx the actual numbers >> just to clarify. So, um, the 11XX is a summary because you have a bunch of other numbers behind the XX and they represent other programs. So, each one of these sections is a summary of the chart of accounts that um, we have gone over before. So, this would actually be what the report looks like. So 11 xx is classroom instruction, >> correct? And under the the

137xx represents other numbers within classroom instruction that drills down into it. And um I if we were to give you all the other xxs, it would be a a huge report that you would have to go through. >> I'm just making sure I'm reading. So I see 11 xxx classroom instruction. Then I see one XX, 2 X, 3 X, and there's numbers over here, original budget. And then one then the bottom line again is one double XX. >> Correct. >> And that's the total of all of those other triple X's. >> That is correct. Yes, sir. >> Okay. So that's all we need to know. >> Yes, sir. You can look at the totals and then I always draw your attention to the percent used. I think that's very important throughout the fiscal year. >>

138Okay. So this is what we'll be getting. This will be the expenditure summary and there'll be a a um what's the other two >> the revenue and then you get the summary that contains the health insurance. >> They'll be just like what we've been getting. >> They will be what you like you have been getting. I have not found a a report within the financial system that provides you as much data um as the revenue report that you get at this time. So potentially with some upgrades and changes and updates to the system, we might find a better revenue report. But I'm pretty happy with the information that revenue report delivers to the board. I'm not happy with the expense report. I think that it is not enough information for the board to make decisions

139on or keep their eye on the progress of our expenses. We'll be able to tell u really the the best when we see how many people have that glazed look in their eyes when they read it. >> This is this is nice. >> Thank you. >> I like this very much. >> Okay. Uh do we have a motion to accept this? >> I don't know. So move. >> Okay. Is there any second? >> Second. I'll second. >> Okay. All in favor for the new report? I >> I >> those opposed like sign passes >> and we're going to make a motion to table the discussion of extended school year programs. >> I'll make that motion. >> That was originally motioned in Dr. Gupta's >> right. Okay. >> So it doesn't need to be >> so

140that Well, there's nothing else. Nothing. >> Okay. Any committee member comments? >> I'm ready to go. >> Hearing none. Next one. Facilities committee meeting is Tuesday, September 23rd. We are adjourned. [Music]