001Good evening, everyone. This is the June 10th Finance Committee meeting. Present today, we have Dr. Laden, Mr. Allen, Mrs. De King, Dr. Peck, Mr. Piero, and Mr. Zeigler. First item on our agenda is the monthly review of attorney fees. Has anyone reviewed them? Have any questions, comments? And Nancy sent us some more today. >> Yes. >> So, they get us separate in an email last week. I reviewed them thoroughly. I didn't have any questions, either. Okay. The second item on the agenda is our review of the bill list. Any questions, comments, concerns? No? Okay. >> I'll just mention that there will be an addendum next week. >> Okay. And usually that's common. We get that That happens almost every week. We get an addendum the week or a couple days before the meeting. All right.
002Number three is our lease purchasing update. Assistant Allen? >> Yes. So, um So, we have a resolution up for the approval um by this committee to move forward to the board for the annual lease purchase of equipment. Um so, using the lease purchase, we're able to purchase um equipment, buses, um etc. now, and then make the payment um over 5 years. Um so, that creates more space in our operating budget. Um and this way we um we align the life of the equipment with the payment. So, all the items in the lease purchase uh at least a 6-year life, so it is aligned with the lease purchase payments. So, the items to be included in the lease purchase are um >> We have computer equipment. School buses, textbooks and library books, um a lathe for
003transportation, AEDs, an automatic temperature control system, um a portion of it, uh laminator, copiers, instructional equipment, which includes instruments, athletic equipment, um classroom furniture and supplies, um which covers that, and then some water bottle refilling stations, which have become popular in the schools. >> Yes. >> Is it like that? So, that um so, those items would total $3,095,000. Um so, the annual lease payment has been incorporated in our 2026-2027 approved budget. Um and we would have a timeline. Um so, tonight we bring it to you. Um June 17th, we would have a board ask for board approval of the resolution to authorize the lease purchase of equipment. Um on June 18th, we would publish and advertise the financing notice of the bid, um because we are required to have a competitive bidding for the financing.
004Um July 9th, we would have the financing to bid opening. July 15th, we would have the board approval of the bid of board resolution. And then, approximately June July 30th, we would have the legal closing um of financing the money. And then, you know, this is something we do every year. Um but this is purchases and renewals. It's not a new thing for us. >> There was 2017 in the salad. >> I just wanted to ask >> Your list that read, and this hour, that incorporates the whole district. What people are needs are throughout the whole district. >> Correct. >> Each school is going to get something very unique in all the facilities. Whatever we have determined during our bidding process. Right. It's >> Right. >> So, then okay. >> So, my question was we're
005going to go out to bid on these items. Correct? >> No, not on these items. We're going out to bid on the finance. >> The finance is the finance. >> Okay. So, we don't know what the lease payment is just yet. >> Not yet. Okay. >> Anyone else have a question regarding this? No? All right. Number the fourth item on the agenda is govdeals.com transportation sale. >> Yes. >> So, we have eight buses ready for retirement. It includes five 54-passenger school buses and three 25-passenger buses. Um So, we have four um that are 2018, three that are 2015, and one that is 2005. Um So, we are asking permission to sell these buses on govdeals. Um we've had a lot of success in with govdeals in the past. And um you know, a year and
006a half ago we sold some buses for about 300,000 on govdeals. >> It's pretty good. >> So, and our mechanics do a really good job of keeping the buses maintained um in best shape so that we can sell them for a good amount. So, um that is something that we're asking to go out to bid to sell them. >> Okay. Sounds good. Any questions, comments, or concerns? >> Do you want us to approve that tonight or approve it on >> It's for the It's for the board on the 7th. >> Oh, it's going to be on the agenda. Yes. >> I know you mentioned one. You have a board that another district bought some of them. >> Yes. >> Yeah. >> Is this gun deals? >> Do they actually sell to other districts or >>
007Oh, yeah. Okay. >> Um sell a lot of our tech equipment and buses, different >> Yep. >> And do they get paid for selling those services for the service? >> They the um seller. >> Please. >> Okay, please but I'm still paying. Yeah. >> And the final item, it's not listed on the agenda but we are going to be go over our annual renewals. Our June meeting is when we renew all our contracts for the upcoming school year. So Ms. Allen has a list of We're not going to go over every single one. She's highlighted a few that she would like to bring >> Um to approve. >> Yeah. So um we have >> Um our firm attorney, Bush Law. Um they are keeping their hourly rates the same as last year. >> Oh, that's
008nice and not raising the rate. >> No increase. Um we have Some of the ones um most of them are Yeah, maybe 3%. Some have no change in our in those contracts. Um I'll go over some of the ones that are 5% or more. So we have um Bayada Nursing, their hourly rate is increasing 5% for LPNs. Um Oxford, who has private student related um services, is increasing their home in home rates 5%. Um DI Group, who were in previous our architect of record, is increasing their hourly rate um 5%. Um The Environmental Safety Management, they are our industrial hygiene specialist of record and they do our indoor air quality and they are raising their hourly rate 175 to 195 which is 11% Um there Mckay environmental who is our environmental consultant of record Um
009has raised their fee based on that 5% annual hourly rates Um brief sound has no change Um Genesis so Genesis we are using them more for services this year so last year Um Um for this 25 26 we are we use them for um our payroll our payroll HR Um and this the student information system the student the student information system um fee is increasing $1400 which is 5% so it's increasing to 29,500 Um the HR piece the the maintenance is $5000 Payroll We it's They um last year we it was a $50,000 fee to bring on the payroll so last year they allowed us to break it out so that we paid $10,000 once this year and for next year we would pay the balance $40,000 plus the $10,000 um first year maintenance So
010every year we will do $10,000 maintenance fee for payroll and $5000 for the HR. All the other charges that they have, they have a charge for um offsite secure data backup services for 6,700. And then they have a lot of um interfaces and um imports um that have not changed from our agreement. So that that's Genesis. So for you see, so that's the total for Genesis for for next year is 95,000 for the 82 because it doesn't prorate more than a half a month. >> But on the other hand, we did have some savings by doing it this way with payroll breath. >> Yeah, we have some savings. >> Okay, that's fair. Yes, Mr. Pierre. >> The payroll piece working? Cuz I heard that there was some glitches in it. >> Yeah, there they are
011work if there are some issues that they're working through. They're working through um Yes. >> So the the there's a piece of the payroll that's the digital timekeeping piece that is getting rave reviews. Um the staff can track their timesheets or not inner office in mail from high school to uh PPS then to the it doesn't take a week to get the timesheets, you know, signed. It doesn't get lost in the mail. So there's there's some pieces. Um we we've navigated some things the way Genesis has some of the the way that they uh calculated taxes follows a specific rule set and then our previous one had a slightly different rule set. So there was a uh again, both are following the tax rules, uh but they notice difference sometimes the staff notice the difference
012and changes and we work through that. >> Yeah, I was told there was an issue with like if an employee were gone a month or if an employee was coming, but there was a like >> that amount people want to hear or something like that. It's not actually what they had to hear and and some people were complaining that it's hard to get their overtime because they track their overtime because it's they weren't getting it like before like working overtime for machine and then it next check I got so it's >> Yeah, I mean everything's digitally tracked now. So they I mean they fill in out a time sheet before they can actually see who signed off on it, the exact time it was signed off on it. >> I didn't get paid for that
013there. >> Well, or maybe it's taking a little longer. >> Yeah. >> Cuz while they work out of the >> The way they were getting paid like the way they were the old way they would get paid for the shift ways sometimes. They have to ask those there. Hours long right to use them. But >> And and how are the glitches addressed? Is there like a tech people call? Like how do you do that? It's been a I'll honestly it's been a little difficult with our um getting help. Don't pay her. Responsive Yeah, responsive or they try to do something to look up on your own. There's been some issues where they they weren't responsive. The company's getting >> I mean this is this is a trial thing. Like do we have to stick with
014it or is there something like I know that the payroll people before were adamant about not going through this system that they said the old system or whatever. So I don't >> Well, I know it with the contract. They can edit that though. With the >> Yeah, and then >> Right? There's a portal now you just sign your contract. >> the HR side of it. The HR side is extremely user friendly. Like there's a lot of form changes that are digital now again. We we were dealing with antiquated paperwork and photo copies and interoffice mails and things like that. Um I think our district has a lot of unique things and I think there there's a lot of manual entries and changes that were done from what I understand in the previous payroll system and
015all in the process of automating highlights those things and isn't necessarily automated yet either or maybe can't be automated and um there's definitely again definitely differences that we have to work through um something we can assess long-term whether it makes sense but >> But they also need to have >> The the same thing between yeah the customer service piece is is key but the the sinking between HR and and payroll um is what's also important um when it comes to us getting information and data about what roles and what's their compensation and what's their overtime and pulling all that stuff together sinking it together is important as well. >> Is there a way we can communicate with them? You know, can we improve our customer service like we're having this issue? >> Yeah and you
016know they're local they're less than a mile down the street. Yep. >> Yeah. We can do that at all. Yes. Um So that's so and we are also for CSI which is who we had um we will be paying $7,000 um to be able to read only license so that because Genesis can't um and we're the history from CSI into their database. So we have to um pay CSI basically so that we can go back and see the whole history of payments for each um which is important. >> We switched mid-year, right? So this is to help us No, probably stay like that, right? >> Um for you know, if you're ready to come because we do need to go back. We do need to go back. >> import our records into this. >> But
017you have to send it right to that. Um, so that was the other option. Um, that we just pay for this license. Um, and then the transportation bus routes. So, we have um, we are renewing the bus routes that we um, Manuel and Earl Allen this year. Um, all I think they're allowed to increase their cost their contract to be um, at the CPI index, which is 3. It's about 3.58% and they are doing this. It's 3.6% which they are doing. Um, Manuel and Earl Allen are actually only increasing theirs at 2.5%. Um, we are also looking to renew our student um, the field trips and um, athletic trips with Manuel at 3.6%. That's um, that and then we have um, some other small small amounts that are increasing. Um, small you know, a Phoenix
018advisor which is advisors which is our municipal financial advisor is going from $13.50 to $16.00 which is actually 18% but $2.50. It's not It's not. So, it just um, so nothing else really is stands out. Um, we are going to have We will have more every day we're getting more contracts that will get added to the agenda for the board meeting but this is what we have so far. >> For the environmental company that's going up 11%, what is the number? >> School bus. So, they're going up from 175 an hour to 195 an hour. >> So, it's $20. >> Yes, we got it. And you know, we used um estimated. >> Okay, this is all right. >> I don't think they've really I don't believe they've raised their rate in quite some time. This
019is the first time in a while, but >> And I'm assuming some of these raises with the nurses and the um the Oxford Community Health Center probably the same challenges we were facing with the health >> staff and everybody's dealing with that. Yeah. >> Does anybody have questions on those? Any of those contracts? Comments? Does the committee have anything else they wish to discuss? No? >> Are we going to um vote on this committee? >> Yeah, who's supposed to second the motion? Second by Tony. >> Well, I know they had talked about starting our budget talks a little bit sooner. Would that be an appropriate vote for next to finance committee? Right? Like our needs forms. We can start those in the summer. >> Okay. >> So, we'll have that ready. >> We'll put it
020all together in the 182 for presentation. Is any feedback on that? Board goal or our committee decide what that that was last night that we're going to June is all packed where we put them. >> Supposed to be done in June, but we're going to put it to July, so it's a little bit warmer calmer and then we can work on the goals from each INS, each um mini chair to come up with a goal from if they could from their committee. But I think that's what we've done the last couple of years. >> Okay. All right, thank you very much everyone and have a good evening. So, next