001Good evening. It is January 29th, I'm sorry, June 9th and the time is 5:35 p.m. We are about to start our Buildings and Grounds Transportation Committee meeting. Present is myself, Pete Piro, um President Gail LePain, Vice President Carmen Alvarez, uh board member Eric Marzin, uh Dr. Layman, and Mr. Teague. Uh let's start out with Mr. Teague. Can we get an update on the Honeywell ESaP project? >> Certainly. So, many members were provided with the weekly report from Honeywell. As you see, we are 100% complete with all the lighting upgrades throughout the district, so savings are well underway. During the balance of the work, which is the HVAC work, uh we're 90% complete on that, so new chillers have been installed at the Park Avenue School. >> Mhm. >> Uh Woodland, the boilers have been installed.
002Um we're going through functional testing on the boilers. This is something we have to have with the state permits and state inspections and insurance inspections on the boilers, so we're coordinating that before we let Honeywell bill them and make sure that they meet all the standards. >> Uh perfect. >> Controls work is nearing completion as well and the only component left to install is the combined heat and power unit. It'll go here at the high school. We'll do that after this school year. So, this summer we'll be completely wrapped up with um all of those upgrades, HVAC, lighting, etc. >> I have a question. >> Sure. >> And that's just cuz I knew this. What does RTU AHU stand for? >> RTU stands for rooftop unit. >> Okay. >> That's a air conditioning unit that's
003on >> on the unit roof. >> And AHU is an air handling unit. It's different, so rooftop unit will the two types of rooftop are the actual mechanical refrigeration and one freon and so on. Some of our schools have chillers where the chilled water cooling aspect comes from the chiller, so it's only handling air, but the chilled water probably is coming from there. >> Okay, cuz that one says it's a 21 >> on the report. Unless I'm looking I'm looking on the one that was uploaded. >> Yes. Okay. >> Yes, so those are we have units that we replaced over the middle school primarily in the basement. Um We did the one back at TV studio which was the which one we had in the district. We also did the roof with that. Uh we
004will be on Township today on inspections on that. Um so all the equipment that's here is all it's the CHPU unit. It's the main piece that's still to be installed. >> Okay, thank you. >> Who comes up with the percentages? Is that like the company? Um Yeah, I mean it's from their report but we track it in terms of payments and so on. And that's kind of it on that one. So again, we'll be wrapped up with that project in its entirety this summer and then what that allows them to do, remember we negotiated for no cost where they were going to evaluate and receive the savings meet in a timely I think it back goes. Maybe. So once we get this wrapped up, they can then have the independent audit done to confirm that
005the savings are where they should be. >> That'd be nice. >> That would be nice. >> Yeah, that would be nice. >> Um how about the E step solar project update? How are we doing on solar? >> Real good. So I provided I got from Nancy Tiger area >> I see you there. >> info on the two. I just wanted >> That's on the late meeting. >> Yeah. >> So it's the site plans for Apple Garth and Oak Tree and 142 which actually started construction on solar over there. And then it includes pictures of the solar installation pictures on the way over at Apple Garth. >> Mhm. >> We have the panels going in. We have 1,046 panels going in over Apple Garth and 190 over Oak Tree. So construction is underway for those. Which
006is great to see. And the other locations are primarily on the roof. So what we decided there with all the year-end activities, testing and so on, it didn't make sense to disrupt the school being on the roof. So as soon as school lets out, we're going to jump on the roof and finish up those installations. And we're on target to have all those wrapped up this summer as well. >> All right. When will they start phase two? >> So, that's Remember, that's the last piece. >> That's the last >> phase one of the >> Yeah. >> Right. >> So, last week I received the There's a clean energy program we applied for the grant and so on. We had to get a certification from them for phase one or phase two. I got those authorization
007for cold conditional authorization certificates those last week. And then we we start the process. So, So, that will be the last kind of >> That will be the last piece, but yeah. I was just curious if we got any of the paperwork going. Just >> Yes, and we can get additional approvals to be used for that itself. We will meet the Remember the deadline was after we got the federal funding. And there's fire with this administration, so we're in good shape with that. >> Yeah, that's why we get it. >> Get it done. >> Uh [clears throat] the Anybody got questions about solar? Uh the Apple got a raw grant. And the projects are big. >> Yeah, so a lot going on over there as we're wrapping things up. Uh as the board knows, um
008we're going to elaborate on all of that, but we negotiated a legal settlement with the electrical contractor who did a lazy job over there. So, we got the money back for that. That contract is now completely closed out. Uh he's done with his repairs. He's off. >> Okay. >> The HVAC is 95% complete. Um they've been working on the second shift as you know. Uh recently coordinated into the air conditioning systems, which have been functioning fine over there. Um last night was their last night on site and we asked that they stay off until school lets out because what we have left over there is fencing outside the building, some other areas in the building where we still want to disrupt things and we have no rush for it. Okay. Um so, we'll move into
009a punch list phase over summer. Previous meetings, you remember we talked about the roof over there. The issue we had with the 1979 section because the structural issue. Uh As I mentioned previously, we brought in the roof manufacturer and the architect to come up with an idea on how to resolve that. That's the handout I gave you. Wasn't able to be uploaded late, but not to bore you with the details, but it just shows you the architect's sketch what we're proposing. We're adding roof drains in the area of um where the drainage issue is. >> Okay. >> to doing this is we always want to have the roof manufacturer involved because of all the warranty. They had to be there to bless our idea and then the architect because you know, code standpoint, he designs
010it and we turn it over to the contractor. And this is another item that's waiting for school to let out and the contractor will be back. Uh you'll see a change order at the upcoming board meeting for these costs. This is not an increase to the contract cost, but we have an allowance in there for these. We're actually coming in under the allowance. So, you'll just see a standard change order form at the next board meeting to process uh to get this extra drain installed and then that contract is completely closed out for all four roof sections. >> Okay. >> Thank you. >> That's so great. >> And then with the HVAC contractor, an allowance we had in there was for flooring because we knew we were going to be disrupting a lot of the
011uh the building in there and underground steam pipes, etc. So, we rather than identify all the areas of the school to be recarpeted or retiled or whatever, we put an allowance in there and now we made a determination. Construction was done. We went in and said, you know what, this area needs to be done, that area needs to be done. So, that's the other handout I gave you. We walked the school and identified what we thought were the trouble areas. >> Okay. >> And we will use the allowance monies to have all of those areas restored this summer. Again, obviously once school is out, recarpet, tile, flooring, redo the gym, etc. So, you'll see a change order for that. And once again, that is not an increase to the contract cost. We're coming in under
012contract, but it's just properly utilizing the allowance monies for that. >> It's good. >> [clears throat] >> I'm sorry. Any questions with the Rogrant Apple Orchard Underground Storage Tank Project? >> So, this kind of ties into the Rogrant as well because with what we did with the construction over there, we brought in They were like to service and natural gas. So, the school heating cooling system will run off electric and gas now. We were oil there. Some of you may recall that in the very similar to the last couple of years with that oil tank because it has exceeded its life and the insurance company didn't want to insure it anymore. So, now that we are fully operational on the new We don't need the oil tank there anymore. So, we worked with the state.
013We have a state contractor Environmental here and we're working with the DEP. So, we will contract for this. We'll have that done in the summer after everybody's out of there. Um >> Yeah, they'll be removing it. >> We'll remove the tank, do any remediation that is necessary, pave all the areas that are disturbed. And Jeff and I because this comes up for renewal in October, November when we have to get a new insurance policy and all these kind of things. So, we put DEP on notice and then we have a window of time to get this done in. So, you'll see at some point on the bill list the payments for contractor coming through on this, the environmental remediation. Um the only unknown in something like this is I feel confident that our tank that
014we had in there will be fine that it does not leak. Um The building goes back to 1936. So, what was there before There could be what they refer to as hot soil. So, they do soil testing to see if there are any contaminants there. If there are, the DEP supervises that and you pay the quantity of soil you have to have removed. It's called the hot soil. We did underground storage tank replacement, some of you may recall, I think five or six years ago at the transportation building. A 10,000 gallon tank there which was beyond its life. We did the removal there. We had no hot soil there. Um, hopeful that we'll have the same here both in 1936 building, to be determined. >> And how big is the tank, do you know? >>
015What's that? >> How big the tank is? >> It's a 6,000 gallon tank. >> Both of them? Even the Do we know the 1936 tank? >> No, so the the 1936 tank does not exist now. So, we have a heating oil tank there. >> Okay. >> Um, and we had propane tanks which was taken care of. So, the heating oil tank has to come out. Um, >> Is 6,000 >> That used to take care of the 1936 boiler room, which is that >> Okay. >> antique boiler that was old and dangerous. It's gone now, I'm so happy to say. It's not a small boiler. And that also took care of the 1979 wing. So, the other positive is those rooms, boiler rooms now become storage for us for the school, which is good. You never
016have enough storage in a school, so that's a nice effect. >> I have a question. If you find hot soil in this area, does that affect school at all? Like, do we have to like not be able to open or can that be remediated without affecting classes? >> It can be remediated like that. We don't anticipate anything, but uh you know, if there's a tank that's been leaking there for years and years, and I've got the ground water system, you know, the airports always about gas stations and those kind of things. But, going what we've done with DEP, the evaluations they had done, uh they were highly complimentary on the program we had in place for managing it. And DEP is very strict themselves with, you know, the annual permitting, annual inspections, surprise inspections. Uh,
017I'm a licensed operator and another licensed operator has to monitor these tanks and testing and there's a lot of double suspenders there with these things. >> Okay, so >> So, if anything is found, there's a process for basically removing the hot soil, disposing of it legally, and replacing it with >> Cuz they had a spot where they just exposed it. I mean, that happens at the friends of >> Right. >> And whole site They dumped years ago from the '60s. Everybody was allowed to dump in that one. Yeah. And it leaked through to everything. And when they wanted to put something in, um, oh, it was the, um, orchestra pit. >> Okay. >> And when they were going to open it, they went in there and it was like all coming up, all the, uh,
018hot soil. That's I like that word, hot soil. It was a hot area. So, and if it's just minimize that one area. And they and they do take it offsite somewhere. >> Isn't there a site in New Jersey where they dump all that? >> Yeah. >> Okay. >> Yeah, all the moisture about it. >> Yeah, yeah. >> Yeah. >> So, we'll be handling that this summer and, um, >> Yeah, and that'll wrap up. >> After the earthquake. >> That sounds tomorrow after that. Finally. >> Yes. Great job. It's going to be really impressive. >> was extremely impressed when Mayor Naimen gave him the tour. He was He was floored. He said, "This looks school is beautiful." >> Yeah, you'll get a I mean, it's it's got a new life. It's got a 50-year roof on
019the 1936 building and it'll be there for decades to come. >> Good. >> State-of-the-art heating, cooling system. >> More storage, they took away the, um, stage and they built in some things there for storage for them and it's really I was there at What a difference. It was It's beautiful now since when we left. Oh my god. >> Yeah, yeah, well, they tore up 44. >> Any questions, anybody? >> Miss Alvarez asked my question. I I will say that I did see you guys on the, uh, front page of the Monroe Township news. They They I mean, recognized the the work that was done on the site. >> Yeah. >> It's a partnership with the town. So, you know, we, uh, we can definitely set up a time to kind of walk everybody through and
020and really take a look at the year-long project, many years-long project actually at this point. So. Yep. Does anybody else have anything for Mr. Day? >> No. >> All right, let's move on to transportation. Uh, Miss Smothers is not here, so, um, I would like to know the DRTRS uh, reporting system. So, maybe for our next meeting, um Dr. Layman, you could get us uh I'd like to see like our last six or eight years of what our ratings have been, see our proficiency, and how it's going. >> rating efficiency ratings and things? Yeah. >> So, we we should be able to get that so we could see cuz I noticed there's, you know, a decline the last couple years and um I just like to see where where we're bouncing out and how this
021is working and then maybe she could explain us um a little bit how that reporting system works and what we need to do. >> Yep. Yep. And I know a lot of the data is transferred right from our our systems that we have in the district and there's equal genesis and versa trans and all those kind of things. So, a lot of it is an automated generated report, but uh yeah, we can certainly share some more information on that. 100%. >> And and who the transportation grant? Do we Do we have to write and apply for them or is that something automatically that comes from the state? Is that something that >> Grants? >> Yeah, like the grant like if do we get grant money for transportation or or aid for transportation? >> You get
022state aid for transportation. >> Is that something like we have to apply for like through the grants or is that something that >> No, state aid is funneled through the budgeting software. >> Yeah. >> Um and the factors that go into the state aid for uh transportation student enrollment um there's a base number of a base monetary number that is given for uh general education student on that roster. There's a base number given per special education student. Um then there's an average rate per mile. Think of it as like the government reimbursement rate. Like if you guys do government travel at all, there's a reimbursement rate. So, that's a fixed rate. Um and then the other factor that goes into it is um and this is district specific is what's the average mile uh per
023pupil from the school that you >> School to, yeah. Yeah, back and forth the two miles and that kind of thing. >> Since we do busing for just about everybody, not everybody, but just about everybody, we you know, we transport the vast majority. There are districts that stick right to that two miles, two and a half mile radius, and their average mile per student would be much different than a district like ours. >> And if somebody wants to apply to to be a bus driver here, do they just go to AppliTrack and look for >> A driver posting. >> Yeah. A couple people I know retired and they have CDLs and they questioned me about, you know, maybe I should drive a bus and I told them that'd be great. Like I'll get you the
024information. So I'll just tell them to go to AppliTrack and >> Go to the home page, uh, employment opportunities, and then there'll be two positions. They want to be a a full-time driver, that's fine, and we also can have substitute drivers as well. Substitute give you the flexibility to work when you're available. >> Mhm. >> Um, and we're in the process of kind of re-flipping those postings. This year's closing out, next year's opening up, so there could be a window where they come down and they're not posted yet, but uh they're definitely uh We're always looking for drivers. >> And do you know how we're doing like uh compared to double runs or are we still having to do some like >> I think so. What I'm seeing in terms of attendance and things like
025that, Fridays this time of year are historically rough. Um, so Fridays I would I would see the double runs and things happening. Um, we're I think back to more standard operatings the rest of the week. Monday through Thursday um our general overall attendance is really what it's been all year. It's the Fridays in the spring, just like the Fridays before, you know, the Thanksgiving holidays leading up to them, a lot of people take time off. So there are there definitely times of the year when people take their their personal days and things like that. >> Mhm. Mhm. questions? >> Mr. Piro, I had put in my weekly confidential that do we need goals for June? Do you think you'd have a goal for this committee? It would be set up at June. June is goal
026setting for the Board of Ed. >> Okay. I'll think about that. >> Please do think about goal setting for next year. >> uh >> Yeah, it should coincide with our district goals. >> Right. >> Yeah. >> Mhm. >> Which I will have to pull up now. [clears throat] >> Got it. >> Yeah, on the website. >> We could We could talk. I mean, Mr. Piro might not be uh Again, we'll think of overall efficiency. We might have a theme of efficiency cuz I think that's one of the themes in the board goals. So, maybe again, I'm just spitballing here. Uh maybe we talk about looking at efficiencies, um building off of that ESIP project. Maybe there's some things we can focus on. Uh maybe projects to tap onto and build onto some of what we
027couldn't accomplish with ESIP and where then we can look at transportation efficiencies and and uh maybe something Again, I'm not going to get the wording here, but maybe something related to efficiencies and and things. >> Transportation. >> And I know we also need a >> an ESIP. >> You know, we're going to need be needing eventually some roofs at different places and >> Mhm. >> uh work on that. >> Is this what you were thinking? [clears throat] >> And if there's any other uh grants we could find >> Yeah. >> related to um maintenance and >> Sure. And then the being your main heading goal and then underneath I guess you could put the uh the bullets as to what you want it to be. So, >> Here is the highlight of the focus. >>
028Highlight Do it by the meeting or June is the time we're supposed to be doing it. I think we should um do it by the meeting. >> I think if I recall last year we did it. Like cuz we had that staff recognition and then we had the goals in front >> Yeah, we have a lot this meeting. >> Yeah, this is a big We have a big presentation. have >> a big We can maybe it to July. >> We can do it in July. >> Just give me time to think about it. Yeah, cuz we have a lot this meeting. So, let's at least have board goals set by July meeting. >> Okay. >> And we're all set with graduation and transporting the kids there and everything like transport. >> Yeah, so you're staying
029as usual. >> Same as usual. Okay. >> Yep. Graduation's 2:30. >> 2:30 on June 23rd. >> 23rd, yep. >> What's that place called cuz it's changed many arena. >> Yeah, arena. >> The arena. >> Yep. >> And the traffic down there is >> Yeah. It's always fun to get there. >> Joe if he was around. He said, "I have two doctor's appointments." I said, "Cancel them." He said he can't. So, >> I'm going to >> cuz I have to >> Oh, you can be there. >> I have my grandson. My grandson is graduating at >> Is there anything else? >> Hm? >> Are we done? >> Yeah. >> Okay. Uh that'll be the conclusion of our meeting. >> Sounds good.