001Good evening. It's October 8th. The time is 6:38 p.m. Uh we are going to have our building grounds transportation committee meeting. President for the meeting is myself, Mr. Piro. Our director of facilities, Mr. P, Miss Kate Rener, Miss Galabora, Dr. Layman, Mr. Depay, Mr. Morala, and Miss Martyr from transportation. So tonight we're going to start in reverse. We're going to start with our transportation review. So, Miss Martyr, is there anything you need to tell us if transportation? How are we doing? Any issues want to stay here? >> It's going smoothly uh with the contractors there. They all have radios and um it's working out very well. They're very cooperative. Um >> to clarify, radios, they have like Monroe radios now or >> Garris has um our radios. Raphael actually gave us one of their radios
002that has a separate line. Their buses and their dispatcher are connected to it. So the principal at Mil Lake has that radio and has access in community constant communication >> with those drivers. >> Okay. >> So they're all connected. You know that >> now we're all connected. >> Yes. And it's going very well. >> Um the bus app, where are we at with that? >> Um we have a meeting. They wanted to do it next week. Unfortunately, we have half day. We're trying to fit it into the schedule where it's not busy in my office so I can actually go over it with them and uh you know we're going to start you know going over everything deciding you know which school we're actually going to do the pilot with and um definitely going. So
003>> yeah so we were in uh communication with them as recently was today. Yes, I believe it just kind of set up. So where we're at with the next steps is um we reactivated the relationship once we were authorized to continue and uh we started once the district got up and running and kind of settled in. We, you know, we don't want to overcommit. We've kind of dismissed Mil Lake at that area uh for piloting this for reasons we mentioned last meeting. Just uh logistical simplicity and reason. Um and uh the Brightpot Right Angle uh solutions, that's the organization that uh that we're partnering with on this. Uh they have reached out to us and have already alerted us to what type of data they will need from us. And that's basically where we're at
004as the next step. So once we decide on where the pilot um is going to take place um which I believe that's going to be determined at that very next meeting um we already know what information they need regarding for those bus transportation stops and how that would all work. It's just a matter of getting those those files converting it into the templates which they've already provided. >> Yeah. and then just handing it over and then um there's there's a little bit of onboarding that they have to do to to prepare the drivers and uh but there is some professional learning opportunities coming up in the next couple weeks that we think we might be able to take advantage of. And um >> Mr. Maldo, can I just >> Yeah. Yeah. >> to clarify because
005I know we had initially discussed last spring the possibility of doing the pilot at Millique and then when we spoke about it, I think it was August. um because there's a mixture of the contracted buses and our buses not necessarily piloting it there but then I think we had also said that we might want whether it's Mil Lake or another school in that situation seeing because we you know we don't know how long we're going to have both hour buses and contracted routes >> piloting it somewhere where we do have all of those you know different scenarios to see if it works for us with that as Yep. Then that would be like the second phase of the pilot. Um and we have we spoke about that with with uh the representatives from there and
006they want they did want us to assure the committee that you know the system does work with contracted buses. There is a couple extra steps that we have to do and we spoke about that. It's just a matter of making sure our technology ends up on the contracted bus and then comes back with us at the end of the day which is another layer of governance that would we would have to consider when if and when we moved in that direction. But as far as synchronizing with our existing systems, ensuring that we can minimize or keep the cost at at zero, which is what this pilot is, and most importantly ensuring that the pilot does not disrupt the already existing operations, which you feel like we're settling into, particularly with the contract of buses. But
007um >> so second phase would also be a >> that would be that would be the next point of consideration. >> Okay. >> How many buses would we do like in the first phase? What are we telling them? I would imagine in order to get a true and accurate assessment, we would we would want to do it all in the in the the my vision our vision would be the entirety of the sister school. So if we choose let's say Barkley Brookside, >> we do all the buses. >> Yeah. We get them all see how it works. Um >> whatever school we pick all the for that that that school or sister school. >> And uh just one point of of emphasis similar to what we would uh what we said last night about some
008of the summer school stuff. you know, when you do a pilot, it's great. Um, but we also want to make sure that as we move forward, we prioritize the the anticipated expense because it won't be free forever, >> right? >> Um, and whether or not because I, you know, listen, my g my guess is that these guys are going to deliver a nice product and everyone's going to be happy, but um, >> you have to the sustainability of it. >> Yeah. Yeah. And there are other things we've talked about, you know, you do. >> Is the price still the same or did they increase their price? Do we know what they're >> Yeah, they're honoring uh the original terms that they offered us. they've been terrifically flexible and patient with us, so I'm grateful for
009that. And then, uh, so we'll we'll be able to give you an update at the next committee meeting. Um, and then, um, I'll I'll I'll also be, uh, keeping tabs, um, on the client just to make sure that, you know, if they have anything as far as the partnership and the pilot, um, that they need on our rent, we'll be able to work with them. >> Sorry, go ahead. >> I was going to say I did just want since you mentioned that you're going to try to set up a meeting with them, whether it's sort of discussed there or if we just ask them to, you know, keep track of this. I guess it's something in the transportation department to see if there's a reduction of insurance or like emails, phone calls about, you know,
010you mentioned that this year there hasn't been as many of those as we've had in the past, but sort of to see like is this a potential cost savings for us because obviously there is a cost to the app, but if we're reducing workloads in other areas, um I would be curious to know or if they have that data possibly from one of the other districts, they would >> Yeah. So like like almost like an efficacy metric. >> Yeah. Yeah. That would something I would have to discuss or we would have to discuss with your office and see how much time and opportunity cost and things that we could reclaim. >> Uh so um and then you know obviously I would I would defer to you guys judgment on that about where you'd want to
011prioritize your time your time resource. >> But uh the important thing is is that we are proceeding um you know I think the timing now is good. We are we are in the throws of the school year. Um, we think we have, you know, I feel I'm being a little poised because I don't want to overcommit, but we think we have a pretty good idea where we want this to take place and how it would work. And then, uh, we'll look forward to reporting out on our our meeting with them next week. >> I had two questions. One to just back up what Miss Ratner said. I think one of my asks was when he came here with the proposal was that we need a pre-propo prec and postp comparison, some sort of why do
012we need this app, right? though and and I'm sure the onus lies on them. We don't have to do all that work. They should give us the benefit of using them and I'm sure they probably have given some sort of a document like that to other districts. So maybe we just make that to convince the um board it might be good to have a certain you know >> and they offer they've offered comps in some of their other clients with you know but but for we're very unique as you know and and it's scalability in this town isn't always apples to apples so but that you know we we'll get there if if >> the other thing that I wanted to ask and maybe I wasn't paying attention but this is one of the things
013that we were concerned back in March, but we heard about the equipment that we currently have on our bus and the ability for those equipment. Did you mention why we're not talking about that right now? Why is that out of the picture? >> Well, if I understand, correct me if I'm wrong. The to to activate that feature or that service within the existing equipment, there would be a cost associated, >> right? And that was mentioned to us, but we haven't heard back as to what that cost would be. >> So, our I think our ask was >> I don't have it with me but I could actually forward for that. >> We're looking at per person cost per student cost with right spot where we have the ex existing equipment in our buses. We should
014be comparing that to per student cost of enabling that equipment and also features. Of course it's not just the cost but also what are we getting for that cost. >> We can't just go with one vendor. In my opinion, we have to explore two options at least if not more. >> Gazelle, that first that other option only tells you where the bus is, not using. >> No. So, they had an additional feature to it, but we were not using No. So, that's what you mentioned. There was an additional >> I can actually forward what they sent me with the comparable. >> Okay. >> There's another one that'll tell you the kid on the bus. It's the same company if I recall that uses our but they upgraded which from what I remember the cost was
015more than what Rightspot was offering for >> I don't think got a price >> but I don't think we had the we were just letting it was more but I don't think we had the exact number like the actual the specs of it like they're giving >> an apples to apples comparison the other option only told us the bus location. No. So if we don't have that upgraded >> but it wouldn't where the other one tells you so the bus could show up and your kid doesn't get off it and all it tells you is where the bus is, >> right? >> Where the other one tells you the student the student is on the >> right. So I think bright spot offers that. >> I'm 100% that when we talk about this the one
016could only tell you >> the existing that's the existing feature but if we go with the paid extra paid version we could get more. >> We could get more students. That's what that's why we asked them to get the price that they have also to your point the people the difference between what rightspot is providing >> you can find out all these things >> and and yeah so now I'm remembering so you're both so there's the uh there's an upcharge >> upcharge exact so what we have >> but I believe there's an upcharge with with the there's two upcharges that we >> yes and Like you said, the >> I thought the one up charge we talked about was 8,000. That would tell us where the bus was. >> That's one. >> They have an
017upcharge to the >> upgear. >> And I think what happened was we dismissed it because we said, well, before we get that far, let's check out the free pilot to see if it's something that >> if I can put this to a context of what we recently did with BG&T and the ESUP program. We had two vendors come here, give us a proposal >> and we compared apples to apples and we decide which vendor we wanted to go with. You guys decide which of those two winners. Is it that equipment or rightsp everything yourself and just tell us we saw this and just earlier was Alan explained to us two tools that she saw. I think we it just gives us the confidence that we looked around enough >> and we know that this is
018the right thing or you know not not we >> you know >> we believe what you believe but you know what's the right thing and you've explored enough. So that's the ask. Yeah. >> You got it. >> Um okay. Is there any other transportation issues that we need to be made aware of or anything? How are we with drivers? Are we down drivers? >> We're down driver right now. Um there's a few out on medical. So, they will be returning. Um, we're doing the best that we can. >> Are we doing double runs and all that stuff? >> We have done them the last couple days. We've had quite a few out and you know, >> that's always an issue. Okay. Yeah. >> Dr. Leman, has this come up at like county meetings that you
019know of or other districts dealing with this problem? Or I guess you're you're not here and so you might know as well. >> It's all over. >> Yes, it's a buck. It's it's just an a constant when you have a certain amount of people in a certain amount positions and then things happen where you're down one, two, three, four, get a few leaves here and there and then all of a sudden it you know >> it turns into what we dealt with what we deal with on occasion. You know, it's it's not a systemic issue necessarily moving forward. We're we're continuing to train drivers. >> Yeah. >> Train we had two paras >> Yes. >> go through the process that became drivers. So, you know, we have like a a feeder system that we're working
020for, >> but uh this is something that will I don't ever see, you know, >> go away. >> Yeah. >> I haven't seen it go away for four years now >> in the classroom. We have we bring in substitute teachers and there's a numberish, you know, we have plenty of subs to bring in, you know, when it comes to substitute drivers and things like that. We have one substitute driver and he could probably work as much as he wants because we could use him whenever he's available, you know. So, and we have a a competitive sub rate. We're still hiring for substitute bus drivers. So, >> you know, >> um actually, so you reminded me of another question I I had on our buses. I know that we have par professionals on some of our
021buses. Is there a way that it's determined? And obviously, if there's a requirement because a student needs one, that's a no-brainer. But aside from that, are there certain buses that do have and certain buses that don't have um pair of professionals in addition to drivers or >> the special needs buses all have? >> So only it's required in their IEP, those students do have I have one special needs bus that does not require power. >> Okay. And other than special needs buses, the our buses generally do not have any power. No, but um personally if I see if I find out there's an issue, I wouldn't hesitate to put somebody even I'll go on the bus just to monitor just to see what's going on, you know, whether you have to switch drivers, you know,
022sometimes you you have to not because the driver is not a good driver or not because you know they just >> not a right fit. >> Yes. Yeah. So, um I will do that on occasion if I feel it's necessary. >> Okay. >> And usually we can clear it up one way or another, you Do we spot check the videos of the buses? You pick a bus, see because it gives you speed of the bus and everything. >> Yeah. Well, even um Zonar, we can see where they are and what they're doing. And um you know, whenever I get a phone call from the public, I always say, you know, they're like, I'm sorry for, you know, bothering us. You know what? I can't see any every day. So, if you have a complaint, please
023reach out to us so this way I can look into it, you know. So, yes, we do. We definitely do. How how many double runs do we have to do this? >> Um, we did last week was worse. Last week I think we did >> five, but they weren't terribly late. Not that that makes it any better. >> It It's It's tough. And And I didn't want to do it. I mean, I even had the office staff on buses, so I It's not that I didn't try, you know. It It It's just a >> Can I ask one last question? How's it going with the the multiple vendors direct relationship? Everything's still >> I think it's great. It's going great. Um they pick up the phone. If I have a question, they pick up the
024phone. If I need something, they're right there in the office. I haven't had any I had to request a video. I got it that day. >> No second thoughts. No, you know. >> No, no, no, no. They're so cooperative. They really are. Like I said, I like having that one of, you know, I don't have a middleman. It makes it so much easier. >> I'm glad you guys direct contract. >> If we had an issue where say we lost four bus drivers for six months, would we be able to bring in more of our these contractors busing to fill that spots to ensure that I actually did speak with um I believe it was Laura Allen. I might have spoken with you about I I that thought has crossed my mind. So >> I mean
025if we're going to be out you know losing a butt driver for two three four five months >> that becomes a financial question more than a availability piece. The availability pieces we would go out and you know reach out to vendors for picking up routes. Um it would just be a matter of >> cost versus you know what we're doing. >> Well I'm just saying is an optin like you know bought double ratting for six months >> right. We certainly can. >> We know that we have an issue. We'll be able to try to figure is there maybe a possible solution. >> Yep. Those are possible solutions. >> Um just one last quick thing and I know we've sort of already talked about it but because it's we're you know now in the second month
026and I know you get requests for you know consideration about where students are being picked up. Um and you know you're you get back to to people after you've sort of had that chance to evaluate it. Um I guess just one question that had come up to me is like how is it evaluated? Um which you know I sort of knew from what had been shared but if you could sort of just like repeat like what happens if somebody reaches out and says I have a concern about this bus stop for my child. Um what are the steps then that are taken? Um, well, I'll definitely discuss it with, you know, uh, Tiffany Ruth, the supervisor. Um, if I'm still unsure, I will go out to the stop. >> Okay. >> And this way I
027can visually see what they're walking about, you know, because sometimes what it looks like on a map when somebody tells me are two different things. If there's safety involved, there was one stop and they said there was an issue. >> Um, it was an issue and I apologize and I changed the stop. But um I I take everything into consideration and the safety is the the first and foremost, >> okay, >> in my eyes, you know, I I had another stop the other day and in order to accommodate this stop, I had to reroute the entire ending of this route and I said, "We have to do it." You know, with a clear confidence, I can't keep this stop here. It is a safety concern. and it was switched and it made the route a
028little longer, but the child was safe and I and I could go to sleep with a peace of mind knowing like, okay, I did the right thing. So, >> all right. >> Okay. >> Thank you. Thank you very much. >> Good luck, guys. >> Thank you. >> All right, let's move on. Why don't we start with the apple rod grant? >> Okay. First item is the roof projects. The committee members had before them change order request number two. This involves the 1983 roof. I've talked all along about some structural issues with the roof. Uh when the tear off was done there, section of the existing metal panel support system was not secure enough. The architect designed modification to that which is what you have here. The cost for this is covered in the allowance that
029we have to project. We have no adequate funds to handle this. Recommend we just process this and proceed. >> Okay. Anybody have a question on >> is that a 12 day delay. So it's just that work would take those many days that's going to go on. >> Nothing on the roof that particular roof impact. >> The only issue uh from the roofing that we still have open is the roofer has two windows on order. Part of the roofing process we had to remove existing windows and raise them because we get proper pay for the flashing counter flashing. Those windows are on back order. So we're working on a plan to put something temporary in this space. >> And Mr. T, the change order that we handled last meeting was also related to >> that was
030on 1960. >> The other room. >> Oh, the other room. Similar thing. I was like, >> he had told us other room. So we may get another room. >> Mr. He if I can just ask I was going to ask the same question you did about there's any further delays which is good to hear that it's sort of just within that time frame. Is there an estimate of because I know we had to push it back because they were delayed without knowing like an exact day. Is do we know approximately when the students are will be able to return to Alphabart? Has there been any communication to about that? Let's close out the roofs. So, nothing on the roof will prevent us from reoccupying. There'll be some punch list stuff and some other items. Okay.
031>> We're still exploring the issue with not getting proper drainage out of the existing roof drains. I'm trying to have that scoped and see if there are problems. I mean, we have a sizable allowance in the project for drainage. So, we do something here. We talked about them to get a camera crew out there and scope it to figure out what's happening here. So, that closes out the roofs. The next component of the next contract that the board have on the project is for the new electric service. As you know, everyone has referred to the part switch. >> The infamous >> This is a picture of just one spectral. It arrived this week. Uh so construction is underway. Back on target. >> It arrived here. >> Yes. >> It arrived at Apple. I wanted to
032say in district I should have said >> like oh god now they're moving. >> Oh okay. >> My goodness. >> Installation is underway. It's a lengthy process but uh the path we're on it looks like the first week of November when schools are closed for teacher recess. Uh we should be able to do that. That's what we're targeting. We'll monitor closely over the next couple weeks because there are some major things that has to happen in conjunction with this. But everything is looking promising. Dr. and I talk as we get closer through the plan for the new that week really sets up nicely for being able to transition in as students go back. It's time for the teachers to go and set up their rooms, have access to the building, etc. U work will continue
033beyond that. Remember from day one we have a lot of HAC construction going to continue on into early next year. Um but that would move to the second shift once we get back into the building. But we were able to take advantage of the first shift like regular shift. >> It's been advantageous to that contract would be able to say. >> So based on what you're saying there's definitely no probability of before November. So and we don't have a crystal ball anything could happen to but we do know that it's not before November. So Dr. Lyn maybe we send that communication. >> It's already planned queued up because we >> Thank you because I have been like I told you I have >> Did go out today but it's going to go out tomorrow. >>
034Yes. There's been so many parents and staff members that have come in the just they want to know what's going on and they were waiting for this week's to get the news of moving. So if we know definitely not before November, we should let them know in you know and and always put that caveat in the email that it is you know we're trying our best and it'll and hope that >> hopeful >> and it's not like we're nobody here is purposely delaying anything. It is what it is. We we can control what we can control but what we can definitely control is the communication. So I hope we can just send it out and make sure parents, students and teachers know everything that we know. >> Just last thing, the second piece that you
035mentioned that we knew was going to go on, you know, while school's present and the kids are there. Are there going to be any um is work done during the day? Is there any disruptions to class or is it all done outside? It's all after hours. No work there. >> We might have some work done in like boardrooms. Nothing affected school. >> Okay. >> Thank you. >> Next item on the agenda, item two is the ISA project update. The committee members received a weekly report from Honeywell. Uh progress is continuing on the LED lighting. They're making good progress. They have increased their crew. And the most promising part is that we just received yesterday the boilers at Middle School and Barkley Middle School. That's very >> a big hurdle. >> That's great news. >> As
036you've seen in the weekly reports, construction has been underway at the middle school. Now that the borders are here, we actually moved them into the boardroom yesterday. Those sections will be done and then we'll target Barkley Brookshire there after. >> What is the BMS wiring? >> Building management system. Got it. >> Very simple terms. That's >> I'm sure complex, but >> all right. I know like the educational things, but once again, >> I had a couple questions on the new update. The pictures on the lighting are always very exciting to see, but this time when I'm looking at it, I did want to ask, are they always taken around the same time of the day there, it's night and day difference, literally in some of these pictures. So, there's a high school high school classroom
037picture. >> Oh, yeah. >> The weather too. >> I don't know. >> How do we fair in there? because it it makes it look so good right now. Have you been able >> very nice difference in the rooms and they've been well received by >> and I want to really believe that. I do want to believe that. Um and the and the pictures where there's no window is clearly evident, right? You can see that there's no window there. There's no outside light in film. Um it shows that oak tree um lighting project is 100% complete. Did you have a chance to compare any you know utility bills yet? When can we see those kind of numbers on the S? >> Well, remember, you know, we fought very hard with to get them to agree to
038have an engineering analysis done for us when the project is done. Um, so you'll be getting that at no cost. >> Okay. >> So, that's the way to do it. >> Okay. Thank you. I did just see on the the last page, which I love that we're getting these additional details um with the updates. It mentions finish um October 17th for all of like the lighting upgrades, the boiler replacement, and the control upgrades. Is that correct? Like they'll all be done as of next Friday. >> These are weekly reports. This is a weekly report. >> Oh, the last page, right? That's what we >> Yeah. All right. So, that's just showing what's happening for what are they working on, >> not the No, the report is great. It gives us a very granular look at
039what's going on. The only thing that they cannot predict is the the TBD that is because they don't know when they're going to get those parts. And like you said, they have an issue with not committing to a date on that, but seems to be moving along at a at a good pace. >> Yes. And the solar piece um again is a separate contract not going anywhere direct with us. As I mentioned previously, it's going through a regulatory process which they anticipate getting the regulatory signoffs by December and then we can start their way next year. So, we're still on target for that. This past week, we've went back and forth with Nessex County Planning Board for their approvals. Their approvals will continue upon the township planning board, which we went through and received their
040verification of the county. County would release theirs. the utility company board of public utilities gives the final blessing on this. So it's heading down right there. >> Making progress. Yes. >> Thank you. >> Next item number three is the annual comprehensive maintenance plan. Uh believe me should have a hand out on this. This is just to let you know this will be on the upcoming board report. I would not uh recommend that you look too deeply into this because I'll be quite frank, it's it's a kind of useless tool that the Department of Education makes you go through and the numbers here don't really reflect anything. Uh the Department of Education starts with a value of our buildings and it's based on a square foot cost from 25 years ago that Department of Education has
041been stuck on which is $143 a square foot. >> That's crazy. And then a percentage of 2% is drawn off of that every year of an increase to that. So we and then the repairs that you see here are the DOE standards. They want to make sure that we are at least committing these funds here and we commit more than those funds there. But it is a process that you must go through have board action on. So I was scratching my head looking at all all the Apple got stuff and I said where's the 5 million? Like I do see the roof and I do see the ABS but I just don't see I see peanuts out there. >> Exactly. So quite frankly it's useless but it is a bureaucratic regulatory thing that we must
042go through. So you miss Allen representative at the board meeting. >> So my question would be do we so this is something that we need to do to meet the requirement at deal when you guys go through budget philosophy is that time what is that report call that we build internally for our district as to this? These are definitely the capital projects and this is what it's going to cost that needs to be done in the coming year. >> Well, that's the budget development. I can tell you historically I know in years past sometimes the board in August would have a board retreat where you folks would get together and say our goal for next year is we want to look at we'll get K with some additional classrooms and we did a oak tree
043and stage and the media set. you could kind of come up with a theme and then the budget built around it. So, >> but I think infrastructurally given how many students we have and what our buildings are going through which you know better than we've only been firefighting. I don't think we have the time to put a wish list out or the money. >> We have the time for the money. I was going to say we have >> we have the time to put this out but we don't have the money to put >> during the budget development process. Uh we towards the tail end we're meeting and starting to take a close look at fine-tuning things and Mr. T's request list usually tops 15 20 $30 million right parking lots this and that. So
044>> keep doing that. >> He he he has uh needs identified and they're all different you know different thresholds. So the for instance a lot of the things on his list historically we were taken care of in the ESP >> phase one I would love to believe that there will be a phase two after >> so if you ask about you know why the woodland chiller and why the barkley brook chiller right those were if you look at the needs of that type of equipment that was something that is right there at the top of the list >> 25 years old we know they're out of go >> there are other things that he advocates for we're approaching the 15-year year, you know, useful life. We should begin to repair this. Well, there's a 25-y
045year one we've been keeping along. This is the one that gets an ESIP, but this one is on his list, right? If we had the funds to do it, it would it would be something smart to do, but we don't get there. And he advocates for that. Um the parking lots, you know, we address certain square footage every year. There are a couple schools. We'd love to totally gut the parking lots and totally redo them. We know the oil prices have been insane the past few years. We talked, you know, apples to apples. We're looking at almost the expense of replacing roofs to do parking lots and things like that. So, you know, his list is comprehensive, but when we get to, like you said, the the push come to shove. We captured and historically
046capture a decent chunk of projects. We got a lot more this year through the EIP piece because we were able to get that EIP type funding. and then we continue on with the the rest of the process. So, um you'll see, you know, we go through the year, we might might have smaller uh ventilator unit than the not the roof big rooftop units, but some of the smaller ones that are like 50 grand instead of 250 grand. So, you know, we have when we say we have capital projects, Jerry, we got 100 grand for capital. What do you have that fits that, you know, fits that kind of profile? He'll say, "Well, I got these two things top of the list, priority, boom, and we we can kind of swing them in." So, he maintains,
047and I don't speak for you, but he has a list of this is the one we've been, you know, plugging the, you know, the issues with. This is the one that needs to get done. We're definitely dealing with stuff like every massive organization that, you know, we'd love to be, all right, we're at 15 years, we're going to replace it at 16 years. Our maintenance crew is amazing. it allows us to keep them much longer than that. Um, >> yeah, >> but you know, he he advocates for, you know, we certainly want to add on to our bleachers, right? So, that's something that we talk about every single year in the budget process, but it's not something that we can realistically in this time right now, you know, spend that kind of money. Um, >>
048so, you know, his wish list is probably >> pretty extensive. So, you >> I don't want to even disrespect. It's not a wish list. His list of things It's a needless oper. No, so you really answered my question very well. What I wanted to know was that we look probably we don't I don't see the need to look at this because like you said this is procedural >> but as a board we should sort of to set our board goals right should be looking at that list. That's a gold mine of a list. That's an eye openener of a list. And I know you you're probably not comfortable sharing that, but knowing that these are the needs cuz when I was looking at the EIP plan, right, when they came up and you were making
049a um uh a case for what needs to be done to see how much of our equipment had reached 25 years of age, we had no plans for it. So if we didn't go with EEP, we were looking at continuous costly repairs or we were looking at shutdowns because refer also wasn't enough. I think for a board to to have realistic goals I know we don't do the retreat but to have that document maybe once a year to look at just and you guys are the ones making the decision we probably have you know over the years always made the right decision that's why every building is functional we've not had any crisis but it's that's the visual we should be just like you said I was stressing on this but I shouldn't have because
050>> you know I applaud the boards of the past because For about a 10 or 12 year period here, money was put aside for capital every year. So every year on the roof, a this or that. Brookside school is a perfect example. Brookside at the time was the oldest from HVAC standpoint. In one year for capital project, we replaced the entire HVAC system over there as an in-house project. Uh and we've worked our way through roofs. Where the hiccup came in this district is the growth. So there were many years where the two million or so I would have used for roofs or boiler replacements. Those kind of things that went for well we need 10 classrooms here, we need trailers, we need this and it was taken for growth rather than for infrastructure and
051that's what got us in this position. But again to applaud the boards of you know historically here many other districts most other districts allow all of that stuff to go to pot and then go to the public and say hey all our roofs are leaking all of our boilers are shot. Give us a referendum for infrastructure. Whereas Monroe has done a very nice job of maintaining infrastructure over the years. It never ends. You know, we're all home. You know, if you replace your water heater, then your roof go >> something's always think about this and again, I don't want to open the Pandora doors box, but what's the newest building in our district? >> This one. >> Yeah. >> What are we going to start coming up on? The expect life expectancy of the HVAC
052and roof sections in this building, which is our newest building. Yeah. >> Right. So we we are >> we have historically older buildings, right? But our newest building >> will very soon >> be coming up on that >> looking for attention. Yeah. >> And and we have that on our radar, right? >> Well, we've already started. So this building is 15 years old now. And the capital project we did here this summer was the fire alarm system, which is a big lift. They don't make them to last 25, 30 years. You know, 15 years is your life. Um prior to that, the most recent one we did was Oak Tree, which was 17 years old. So we approach those 15 year markers and start hitting things. The first thing is the fire alarm system. Dr.
053Bonan said next it's going to be HBAC equipment and on this building it's a massive number and the roof on this building when it comes time is a massive number. >> If I can ask the long range facilities plan, does that tie into this plan? And is is there a way for us to to see like I know we updated it before like I remember us updating it with the ROD grants. Um I don't know if we have to or did update it with the demographers report because there was something about enrollment >> required to do it every five years and ours was done. Our next redo is in 2027. >> Okay. So we don't have to >> major amendment. >> Yeah major. >> Do we have to do any amendments with the demographers report
054if there were changes with that or is it >> you do a small project like when we did oak tree library classroom those are what's called binaryments. Every time you do a project, >> okay, >> capital of nature, you have to do what's called a minor amendment. And you've seen those board actions, your best resolutions, >> right? I was going to say, is the plan itself like I was trying to look for it just now and I didn't find it in my f, you know, five minutes of searching, but is that something that would have similar information or is it a completely different report? >> It's different and I don't think you could really grasp much out of that because it lists everything. It'll say basically for the high school parking will have a number
055on it. Um painting it'll have a number on it. Those are not kind of things that we budget. You know, we kind of just handle those things along the way. >> They don't have accurate number. They don't identify each and every rooftop unit and unit control system. >> Okay. >> So, it's not broken down to the level that we need to track. >> Right. Okay. >> Okay. The next item on the agenda is full day kindergarten design study. Committee members received a copy of a proposal from Mr. Aliso partner with principal with DI architecture and committee and the board knows that we are giving $500,000 towards the development of full day and this would be the first step in that regard and Dr. Lane can really chime in here. >> So Mr. Tag and I
056met with Mr. Disreso and uh we've worked with him before. He did uh the majority of the design work for some of our previous projects. He did the design work on Oak Tree, I believe. Did he do this building as well? >> His firm did this building. >> Yeah, his firm did this building as well. >> Multiple times during the referendum school, too. We're all very familiar with that. >> He's uh you know, someone we worked with quite often. And uh our meeting consisted of a discussion about um taking a look at the three primary elementary schools and explaining to him you know we have the the half day kindergarten piece. This is the current layout. This is the current setup in terms of uh grade utilizations for different spaces. uh you know whether it's
057a small group instruction room uh OTPT speech uh and then what they do when they do a report like this is they look at what if we roll in the additional students what does it look like meeting you know the certain thresholds for student enrollment and things like that. Um we know at Mil Lake we have uh the annex which has a series of classrooms in there. Part of this would be looking at the annex uh just a ver we use it in its current capacity as an educational space. So there's no question it whether it meets the requirements but he'll take a look at it with the lens from a kindergarten setup or any of the other grade levels that are in his uh building in her building rather that which goes up to
058grade three. Then uh they'll also come up with some ideas about um you know think of a oak tree reclaiming the back of the stage with that classroom. So then we can reutilize that space reclaiming the media center. So we can reutilize the media center uh in totality those two classrooms. What does that net out to with any other potential uh need in terms of you know do we need four classrooms there? Do we need four classrooms and two bathrooms? Do we need an extra SGI space? Um, so they kind of go through and and sync our needs with whatever the state regulations and expectations are. Um, and then they'll also come up with the way it looks. You know, it hopefully a few different areas in the building that, you know, two, four, six
059classrooms might fit. Um, you know, whatever the scope is. And, uh, the process with this is, uh, once we engage him, his firm will work on it. They bring some ideas to us. We engage the buildings, the building principles um to take a look at it and kind of refine ideas and then we bring everything back here and share the results and um this becomes the foundation for a potential project in the future. >> So I'm really excited about this. Um does this look at the other buildings like using like let's say Woodland as an example because we know like they're I believe under capacity a fair amount right now. Does it look at those numbers and if we're able to get space for milling by like moving anything around or not? >> Nope. So,
060this is looking at the three buildings specifically. We look at building use when we go through the budget process. You know, you've probably been around when uh third graders are at Woodland, then it goes back to the lake and then it goes back to Woodland. Yeah. >> So, we we do that internally. We'd love to see where we can maximize space. Um >> so when we reach out to Mr. Aliso is our ask for this design study that we need to fit you know full day kindergarten into these three buildings that one has an annex these two you need to let us know. So is this are we looking for him to come back and say it's possible this is how you can do it or is there a possibility that you come back and
061say you probably need trailers or you probably need how does it work? So this this what he's going to do for us, we've already looked. We can fit in next year. >> Okay, >> we can fit in next year, not addressing the oak tree pieces that are out there. Uh at Barkley Brook, we also have uh spaces that are not necessarily again see a possibility, but you want the >> Oh, we can fit it in next year. This is >> This is the permanent solution. This is this is the permanent solution form for a referendum. Like if if there's a construction project, okay, >> this could be a referendum in >> two years, three years, whatever. This is that long-term >> could be a buildout solution a capital project not what you would whatever >>
062we know the solution in the buildout uh based on what the projected enrollment looks like based on uh what we see next year for full day K in the buildings and the way that impacts the other parts of the building you know we we would consolidate some SGI rooms uh OTPT speech you know it's >> it's taking the existing buildings that are operating where they are and putting K in it with this as the endgame. Yeah. So that's that's the when we looked at you know uh pathway one, pathway two and then that third solution was the the additional projects. This is the additional projects that would take us to the end game. >> So what you're saying is we could fit next year but it would mean there might be classes behind the stage
063and classes in the media. >> There's classes right now behind the stage. >> They'll make it happen next year but not the ideal situation, but it can be done. And this would be the ideal situation. >> This would be putting the buildings back to art rooms or art rooms. Music rooms or music rooms. Yeah. Classrooms aren't on the back of the stage. Classrooms aren't in the media centers. >> Uh small group instruction rooms are in the appropriate rooms. Not that they're in inappropriate rooms, but they're in the non-traditional areas because we're coming right from a position of >> heavy overcrowding across the board. And now we're stabilizing now which is creating some flexibility and fitting in for >> making it work right for the next couple years and then this would be that endgame solution
064uh to do it and this gives us projects. So when somebody says how much is it going to cost for full decay and we've talked about construction cost this >> this would give us the number >> this will get us to the pl point where we can say >> no give me a price. >> So what's uh Mr. A I never remember the name of where we go out to get the exact price of the project that's called >> going up to bit >> uh we engage another firm to take his plans and give us the price >> right so they use an estimate >> estimate yeah we go through the estimating process right so that would give us our nuts and bolts nuts and bolts price this is going to get us to uh
065you know the the projects >> so in simple words this $43,000 that's what this that we're looking Yeah. Is going to give us a plan as to how it can be done. And then we get >> and what it'll look like. We'll have about what it'll look like, where it'll go, >> a visual whether it'll need an extension here or there or just some, you know, modification within the building >> and then we go out to bid with or get an estimate with >> an estimator provides us. >> Oh, he does too as a result of this. >> Yes. on this >> and then if you're actually going to move to the referendum correct then we get a >> because the DOE has it's called a DOE cost summary >> I was hoping we do
066get a price so we do get a >> price idea >> data from what they're building to establish cost and provise a high level estimate of course >> so but to go to the referendum you got to get that exact >> yeah I'm kind of >> and we've seen reports like this before. Yes. >> Um for the middle school project that we were looking at doing across the street. Um the projects that had you in the back of the high school here and >> even for the golf thing got a design thing right for that property. >> Yes. >> So this is the standard first step in moving the project along. >> Yeah. The back of the middle school when we were looking at moving the >> And this is what we have in our
067back pocket. Sometimes we talk about with Mr. K having a roof designed. It's >> a go of having done this. >> We're ahead of we're ahead of the game and and that's how we could actually leverage the roof a year in advance at Applegarth relative to to the HVAC project because we had it designed already. I know we we gained some time on the referendum because we've done it preemptively the design study and we were able to meet the timeline for the referendum because we had that >> and then and the cost of this is paid for by that >> that >> $500,000. >> I have another question I just thought of last any update on the breakers for the high school. >> We were waiting for the park. >> Yes. So we're targeting we
068had been targeting the week of >> will be the part. >> Yes. >> Oh perfect >> to do it then but I'm not sure as we juggle use. >> I put it out for competitive voting and the contractor was doing Applegraph school actually >> bid on that. >> Yeah. So we're not going to pull him from A to do B. So >> this is for the high school >> breakers. Good. >> Okay. >> One minute to share. Uh, okay. Yeah. >> Just want to ask really quick about the design study. I think we should move on. You know, that's my my choice. Um, but I think the money for it. >> I'm right. I guess my question was knowing that we obviously are in no place to even like start talking about universals preschool before
069we have this going. I >> Oh, you're right. No, you make a valid point. >> I know. I know what you're saying. if we were to include that for the design studies because there is that grant money out there for universal preschool just like looking into it. Is there the ability for them to say like this is what you need in order to operate full day kindergarten and this is what you would need if you were also doing universal preschool and then we have the money from the $500,000. >> Can we use that tour design study for universal prek though? Can we use the 500,000? Well, I was going the other way and saying is there I know there was there were grants. So like look at facilities for grade school. We couldn't because we
070didn't have full day K, but I didn't know if we were to include them both in one design study if there are still grants out there for universal preschool facilities and if we could sort of incorporate both things into that so that then we're sort of potentially saving that money for other needs for kindergarten if that makes sense. >> I I do understand. I think the scope of what we're looking at for preK is astronomical consider comparative to what this is picture the the schools are full right and in many cases these two buildings are >> overflowing this project would get us to be not overflowing in the schools at the prek at the K3 schools right so now we're all at a full level if we're looking at prek in many districts that's approaching
071more than kindergarten numbers, >> right? Depending on what age we're starting, it could be two grade levels of the kids. So, we could be potentially 800 students, right? >> We'd be >> looking at the construction of facilities to accommodate 800 students. >> That is if it's one building, it would be a massive building. We're looking at, you know, three locations, three cafeterias, three, you know, like that is a an entire different piece, right? And when we met with the state, they did not they did not encourage the construction of new facilities on the prek side of things. They were very very >> yeah very very I guess advocating for that pre the private uh public partnership piece >> um >> because they recognize that prek enrollment is variable. Yes. >> Right. About you know some
072parents beliefs are get the kids in school as soon as possible. Some is hold on to them as long as possible. So you have a lot of variability and attendance uh is variable as well. You have someone sign up for five days a week and we're seeing in some of the districts that are implementing they commit the district plans for a five day a week program and they come two to three days a week. So you you end up with >> it's a totally >> and if you're constructing a facility from scratch that's where that hesitation comes from. Um which is why I think that public private partnership would be the lens for us to start looking at. Okay, >> once we once we just the K piece and again it's a different animal in
073terms of construction project. I wouldn't want to mesh the two together because this could be a potentially very reasonable >> doable project. >> Yes. Okay. >> Um relative to the scale of anything we've looked at before >> you know it was a good pot >> not today. >> So I have one more thing to share. Uh it wasn't on the agenda but it's something uh Mr. Payne, Miss Alvarez, myself and Mr. Tague met with the township. We did mention in the confidential that we met with the township um and >> uh it was >> it was they invited us to come over >> and it was to discuss a potential shared services opportunity. Um they have been uh in receipt of a grant to uh look into and potentially construct uh indoor recreational facilities. So
074they they brought up uh an idea for us and they said, you know, you guys have a property uh over on Applegarth Road um with the old driving range property and they basically said um you know this they're ga they're gathering data in a community uh survey and they wanted to potentially expand that survey to get more information about an indoor facility and and even if we were open to discussion uh and even pursuing and looking into uh constructing that indoor uh recreational facility on that land. >> So, this is just them using the land. >> This is our land, >> right? >> This would be a construction uh cost that would be uh totally covered by the township, right? So, the shared services would combine our land but their construction project. Um we talked
075about uh you know that is the site where we kind of have in our back pocket for a school in the future and uh we we discussed um you know if that indoor recreational facility was something that could be utilized as a gymnasium in the future then if we ever needed as a school we could build a school with the and connect to that gym which was already be built. So, if we're building a school, that's a large chunk of a school that we wouldn't need to build in the future, right? So, it makes our project smaller, it begins to utilize land that we're not using right now to meet the needs of our community. Um, it was a really, you know, back of the napkin, you know, no drawings kind of it was just
076a, you know, let's have this conversation. Um, you know, it's definitely something that I think we should pursue and look into with them. I I think it's an opportunity for us in the long run if you look at it from a school perspective, coordinating with them to to build a facility that would meet the DOE standards, which would maybe be different than what they would normally, but if they did that >> and we we don't have a school on the on the dockets, right? And there's nothing future, >> but if there was something that we needed to put on there, that is a large chunk of square footage of a building that we would need to build and it would be already there and we could then hook up to it and utilize it during
077the day. Again, this is the this is the weeds that we would get into moving forward in this project about, you know, what the land looks like, where it's built, you know, you would be a part of that process. Yeah, >> it's a work area, right? >> Yeah. Would we be able to like on part of that building use it for like PPS offices or like >> building would we would there be like a section where we could maybe have offices with so we have more personnel and everything else that may be part of this building a section of >> we already have an office right there right >> they're not talking about impact our office they're going to build a building and when you need space would we be able to something >> again.
078We we were on the we call it I call it the back of the napkin kind of idea. >> I have no issue bringing up this is you know if you're if you're thinking of this we're thinking of this let's talk about it work together. >> Definitely a conversation we can keep going. Yeah. >> With every conversation you get more and more details from them. Um and maybe this could become an standing agenda item in finance and shared services committee going forward. Uh like to your point, we don't want to not have the possibility of space for a school because that's how we originally got it. But you're right, we could use that space. So it all depends on what kind of a facility are they building. What's their primary use for that? If it's
079going to be indoor pickle ball courts, I don't know how we >> Well, they're they're their communication with us is we would be part of the design. >> Stay with that conversation, right? >> They're they're also gathering information. So I think they reached out to us, >> right? >> And their their thought was if we got a survey out there, if we tweak it, maybe extend it a little bit, we can get some feedback directly related to this potential idea. And uh uh the mayor's is going to send out uh an update to the survey very shortly, whether it's came out tonight. We did I did mention to them that we had our meeting tonight and I wanted to to throw this out there to the committee um into the public uh and then he
080was going to put his message. So they're going to get feedback. Um you know we are going to be a part of that process. Any approvals again it's our it's our land. So >> but we don't legally sign a contract. This conversation should keep moving forward. Okay. >> And there was something they said that that the structure is needed on that side of the town >> because the structure over here on the opposite side is that the south side. >> Am I on the south side? >> That structure is actually needed for the community on that side of the town. >> And I remember I sat next to Mr. Tate and he he mumbled and I don't know if you remember what you said. Well, you know, five years down the line that might instead
081of costing us 120 million, it might be 85 million if we can connect to that building. So, I overheard you. Was I correct? And the numbers numbers were a little bit off. >> It would definitely help us out. Mr. >> He mentioned, you know, five years down the line, but how much more how less it would be for us to attach to the facility there and the facility would work for the community. Now, the building at the senior center are six brand new pickle ball courts. >> They're building a pickle ball court. >> Yes. >> You're right. Outside, though. They're not indoor. I think they're looking at building an indoor facility here. >> Yeah. Again, >> well, they haven't really said what it was going to be. They just said it was a structure not
082as big as the one over here on that side. Okay. >> That's what I heard. And it would be a little bit smaller than that. >> Yeah. I mean, I I think again it was a back in the napkin conversation. They have a $ 1.5 million grant, >> right, >> to allocate towards uh indoor recreation >> grant. Yeah. >> Allocated >> right now. Yep. Allocated towards that. Again, that's why they're roaching the discussion because they need more funds and they're going to have to go try and find more funds. So, >> um >> I do think >> but we want to have these ideas out there >> and you know, our feedback as we go through is you know a general gymnasium facility is very flexible. You can play pickle ball in a general. You
083you can roll the wrestling mats out there. You can have cheer practice out there, you know. So, a general facility is flexible for us in the future. It's flexible for our community in the current. But again, we're >> the land is sitting >> it's just sitting there >> as long as it does not shut our possibilities for the future. Yeah, >> this actually helps our >> It opens up opens up the possibility for a good fit where we are handling a lot of the facility needs for the rec department >> right now and if this is there, you know, because they can't put everybody in that one rec building. Now they'll have a second one which will offload some of >> right we're dealing with here too and we might be able to use that
084also. >> Did you have any thoughts on that, Mr. Tate? We all thought it was great. It was a perfect minimalistic meeting like like Dr. Layman said, you know, we were invited to go and they just brought it up and the propertyy's sitting there. So, why don't we they want to do something for that side of town and for the community >> and then potential school. So, >> as long as we keep doing our due diligence, our lawyers are always watching our back. We keep our future plan in place. >> There is no harm. This is only >> I don't see any problem. >> Yeah. I don't see any problem with any of that. But with these gentlemen, Mr. T, I mean, you know, I think we have no problem with that. >> Yeah. So,
085as things move, >> bring it up with a regular board discussion. If there's nothing to report, but Yep. >> But just that we are >> Well, I brought I mentioned it in my president's report. Yeah. He details. He said that he would give the details of the >> probably give it to the >> right I need before you well I mean a goal was said combined a board goal would be >> I think we should work with like the goal with finance and PG& would be the the kindergarten because that's something >> both our committees I think >> PG& that our board really wants to accomplish that would be Yes. >> From an infrastructure and finance. >> Well, I mean, we're we're supporting the design study. Yeah. Right. So, from a financial perspective, it's supporting
086the needs of rolling that out. From a BG&T standpoint, it's uh well, again, you guys are supporting that document, >> right? >> Um >> I think that's again two different lenses. >> Discussing um potential solutions to provide full day kindergarten. I've got three or four people saying three and four different things. >> No, all the same. >> How do you want to condense that, please? Mr. Piro, >> to to combine our finance and billing to work to full day kindergarten >> and BG >> as a goal. >> So like support support the financial and >> infrastructure. Yeah. >> Right. from another from BG& M we're in 2026 soon >> a lot of these projects e projects will >> I a lot of the major ones will kind of start to be finished >> next year
087do we want to start looking at phase two you think that's that should be should that even be a thought right now phase two >> phase two doing more with this sort of a uh releasing Do we have more? Was there >> like we we were just talking right there's some equipment that was already at 25 years. There is other equipment in our district that's reaching 20 years. Can we go to do we have any possibility of looking at if we are seeing success in phase one is this is ESP our solution to more of the capital projects >> infrastructure needs >> or did we tackle it all? Well, when the finances at least close out, there may be some more cream on the top, which we can apply to. But >> the only reason
088I asked was because when we were researching on this, there were a few case studies of other districts that had gone they gone to phase two. They've done more projects after successfully finishing phase one. Right. I guess my question and this will be a discussion later on, but when they did the study to determine what we could and could not do for for EEP, like that was a pretty comprehensive thing. So, were there other things that weren't on there that you're suggesting? >> No, we're coming up to date as finishing. >> Our our equipment keep >> equipment will be a couple more years old. >> Okay. So just looking at it and the planning you're looking at what's going to hit that mark three year to that point remember you have $500,000 to put towards
089the kindergarten >> she mentioned. >> So you're committing you know the architect's proposal here and you'll see in there there are other components that have to be exported. So as he gets into the design development we have to have wetland studies done technical studies done. So please >> the remaining money is for capital expenditures infrastructure needs at Barkley Brook which you could use that money for to take care of things that he said could not at Barkley Brook >> because the kindergarten is going to be housed there. So technically all >> that that would be a big step forward and a great way to use that money to contain the process. >> Okay, >> we good. >> Thanks everyone. This is the conclusion of our meeting.