001Uh good evening. It's October 7th. This is our October policy meeting. Uh today on the agenda, we have a review of our policy manual wellness check. We have created a calendar and this month of Octo we have several policies that we're going to be discussing that has been identified as missing or not updated but doesn't necessarily mean that they are truly missing. So we're going to go through them one by one. and Dr. Leman will explain what he's found in his research. So the first one is called board of education meetings policy 9110. It was listed as missing. However, it's my understanding that this is not a stress estate policy at all. So that is why it's not it's not there. >> Yeah. So what what uh the first thing we did is there were
002policies that were identified and missing and there are regulations that are identified and missing and then there was a recommendation to kind of refresh some of the ones we haven't visited in a while. So for this month I went through and there were five policies that they had identified five or six policies they had identified as missing. Uh the first one was what was ident and so this is me uh NJSBA scanning the strauss policy manual. So NJSBA has a different coding filing naming system than stress estate. So what I found as we went through is some of the many of the things they've identified as missing are not things that exist in stress assessment and or whatever they're looking for is in another place in stress and we will as we go through over
003the next few months we will you know through process of updating find where these things are located. So, board of education meetings was a NJSBA policy that they didn't see that we had. We searched for that title. We searched for the NJSBA policy number as well as the file code that they gave us. Um, and it doesn't exist and it hasn't existed in stress estimate. There's no history. We never had one. Rashima went in the back end to see if even if we don't have it as as like a potentially optional policy that it doesn't come up in a public search, it just doesn't have anything. So, Um, what I didn't do and what I what we can do at some point down the road is look at NJSB policy and see if see what's
004included in there. But again, that's not something I have access to. We we may need to work with them to get access to what their policies look like. But >> this the board of education meetings policy, I would >> I would make the I guess projection to say that we have a board of education policy. It defines the structure of our meeting, right? The meeting agenda and things like that. >> I did not cross reference it >> to what 1120 looks like in a school board's policy manual. Um, but I can tell you that stress estate doesn't have one. It never existed. >> There's no old policy. We don't have >> Dr. Leman, can I ask a question because I'm looking on the the chart they gave us for 9110. >> Yeah. >> Um, and
005it says >> 9110. Yeah. >> Right. So that I see on page 18 unless it's a um it's right. So it's here under >> ASBA number >> that says 9110 but for that on this page it says number of members and terms in office >> which we do have that >> right because we were just looking at that which is 0143 >> right >> they have the file code as because it says sending and receiving which is new that's the the revisions we were looking at um but the number like is 0141.1 and 0141.2 too. But is that what I'm looking at where you have highlighted polic board of education meetings? >> Oh, 112. >> So, it's 1120 >> 1120. >> And it's it's stress 9110, >> right? >> And NJSB 1120 strame 9110, but
006there is no 911. Okay, >> Mrs. Alvarez, that's fun to mention, too. >> Strauss estimate um is a lot bigger with policy. NJSBA has two people running their policy area. So, I can just tell you just from that, there's going to be a discrepancies there, too. >> Yeah. I might dig in. >> Yeah. Right. No, no, no. I'm just saying it's a big difference between both of them. >> Yeah. Well, I wonder if we but like just to some I'm sorry, Dr. P. >> I looked on the Jamesburg policies. We do have this form. It's called management team >> in ours and it is our adopted in 1999. >> Okay. It's >> so policy 1120 you have. >> Yeah, >> we have that as well. We have 1120. We don't have what they've identified as
0079110. >> So, do you have 91? >> We have 1120 and its management team as well. >> Yes. >> Yep. >> But we do have >> what we >> what they identify as 9110 is our 0143 because we've gone over this very many times. like it's drilled in my head the number like facilities like that's how I was saying numbers off the top of my head. >> Okay. So then let's go back then the next one. Privatelyowned vehicles. Yep. >> It's just >> this one. >> Yep. So privately owned >> 8660. >> Okay. >> It's not something we currently have adopted. >> It's something that we had in 1992. It's so we do have it. There is a history of it. >> Um there's a record of when it was pulled or anything like that.
008Um so what we will do now is we will take a look at that because that speaks to basically students driving to offsite activities. >> Yes. >> So there's a there's a discussion that has to occur at a district level about what that looks like. It has to be connected to our insurance agent. It has to be connected to our board of attorney to see is there a reason why it was pulled back in the day. Does everybody have it? But we need to dig into that a little more. I did attach it as a like a blank document um here. But um just for the sake of everything they identified was incorrect. Um 8660. >> So we need more info on this. Yep. >> So the committee sold on to it and wait until
009we get more info >> because there's optional pieces here as well. >> Correct. >> I have another question regarding it. You said students taking other students. What about coaches taking students to um athletic activities if we don't have a a bus available? >> So this is a privately owned vehicle policy. So this is specific to that >> student to student or >> No, it just says private vehicle private, you know. Okay. Yeah. >> Yep. And it's basically what what type of permission framework, who's who's signing off on it, who's giving that approval, who's checking it. That's what this policy is about. >> Um, >> just some insurance liabilities. >> Well, that's why we got to talk insurance. We did we did entertain this. We did entertain the whole picking up and driving students to practices
010coming right out of COVID bus shortage, >> right? >> That that piece. So, um, it's something we need to revisit. >> Mhm. >> But there's it's more than just old policy. You fill in a few blanks and it's I don't think it's a standard just approve it kind of policy. >> Okay. But we're definitely putting it to the side for more. I was just going to ask overall I don't know what our relationship is with stress estimate but are we able to sort of just sh ask them and say we were made aware of you know potentially these policies that are missing because we do pay them an annual fee and say is this is it listed somewhere else and it sort of takes that work off our end for them. >> So we we
011do work with them and when we have specific questions we can go back and forth with them. Absolutely. >> Right. like the ones that they said were missing rather than give them this document. >> You know what I mean? That's their role isn't to double check school board's work. You know, >> when we go through and you know, if we had a specific question about uh, >> you know, one of the that first policy existing or whatever, >> if we got to down a road where we couldn't find it, we needed it, we could call them and say, >> you know, this this is the content, where is it located? >> Okay. >> All right. Uh, safety patrol 5860. It says policy missing if district maintains a safety patrol and we do not maintain >>
012correct >> a safety patrol. Okay, so that's addressed. Then there was equal opportunity in athletics 5755. Is there a policy of evagulation is on the website? So, EEO equal opportunity >> that umbrella has its own policy. >> This regulation 5755 exists. STR uh school board says you don't have a policy that's 5755. There is no policy from Strauss SMA called 5755 >> and anything equal opportunity is under a different umbrella of policies. So this this regulation that they've identified that's doesn't sync to a policy actually syncs to another Kodi EO policy. >> There's 1530 but that's about equal employment. >> I see it's 5750 um which is under the student one. So you look at the chapters which is equal equitable education opportunity >> and then this is a specific breakout relative to athletics >>
013that's connected to that policy. So we do have one >> we have the an EO policy 5750 >> this is in alignment or parallel to that >> but there is no 5755 >> policy related to EEO and athletics >> what's this one athletic competition Hold on. >> I didn't. >> All right. >> So, graduation requirements that I know we do have, >> right? >> It says it's missing, but I know we definitely have it. It's just a matter of finding or identifying what number ours is because we definitely discussed this. >> It was like several meetings. >> Yep. That's high school. >> I mean, what they said was missing coordinating. No, that's wrong. They said it was uh missing 470. >> Yep. So, >> our regulation is 5465. They're looking for a policy 5465. Ours
014is 547. >> Okay. And I think we're talking about the next one. 54660. They say it's missing, but it's right here. 5460. High school graduation. >> Correct. >> Oh, I was looking at that document. >> So, the reason they're saying it's missing is because when they look at a regulation, they're backing the regulation into a policy number. So, they said our graduation regulation is 5465. >> They said you're missing the policy 5465. Mhm. >> We don't have a policy 5460, but we have a policy 5460 >> which is matches that >> which matches the regulation of 5465. That's a nomenclature that stress estimate utilizes. >> Okay. And so we're we're good on that one as well. >> Yep. So it's they're looking for that policy regulation exact number for our nation. >> Yeah. stress ESM
015has policy regulation alignment but also other close numbers like sub subre >> do all regulations are they supposed to have a policy that matches it like can you have a regulation without policy >> uh we do we do have and we're going to get into regulations next month >> okay >> we'll find out your question for next >> I now the last one for this um to review regarding a wellness check was special instructional programs 5755 and then the comment is no policy book 5755 is regulation for equal EEO and athletics >> correct >> okay >> so special instructional programs so if we put in 5755 as a policy they're looking for 5755 which they told us we didn't have >> right >> as the EEO and athletics, but they're telling us to look for
016special instructional programs there. So, they're actually telling us to look for the same policy number, >> two different policies, right? Yeah. >> So, there's definitely a miss there. >> Um, >> our special instructional programs um are embedded in uh you know, many of our other policies. We don't we don't have a specific special instructional programs no >> policy. Okay. >> Okay. >> So, we're good with that. there. They're basically telling us to look for two policies with the same number, >> different names. >> Yeah, got it. >> Very confusing. >> So, moral of the story is we identified one policy that we're going to take another look at and that's the driving basically >> transportation review. >> Yep. >> Okay. >> The other ones we have what we need. >> They're just not necessarily in
017sync with the same nomenclature that USBA does. >> Okay. So, next month we're going to look at a similar piece with regulations. >> Okay. >> And uh the the draft with the notes on it that I gave you guys that has my when it says missing, I wrote that. Okay. >> Because as I'm going through >> Yes. >> So, it's more of like a an active thing that Thank you for clarifying what I said. I like wait this is not >> basically doing my shorthand for what they gave us here. >> Right. Right. Um, student sun protection. We had said we're going to table it to the October meeting. So, that's the last policy on the agenda for tonight. >> Yep. So, this is a uh policy that um >> was part of alert 235.
018>> Correct. >> Yep. And it hasn't >> Yep. >> Yeah. Basically, in a school, we have restrictions about what we're able to dispense in terms of medications and products and things like that. they took action to make sunscreen basically take that off the things you're not really supposed to uh have students self- administer or things like that. So with the sunscreen piece uh we what we're putting in place is students can certainly bring in sunscreen they can certainly apply it to themselves. Um and we had a couple choices about what to add. So, one thing we're going to do is request parent permission. More it's it's permission, but it's notification. So, parents know that when their kids are bringing in uh sunscreen that they're bringing in sunscreen. So, it be a >> So, option one.
019>> Yep. It'll be PK through five. >> For option one >> or here. >> PK through five. Yep. >> Okay. >> And um we're going to request that it is not aerosol, it is a lotion or uh cream. the aerosol piece has a significant impact on allergies and fragrances and aerosols and things like that. So the this went through the nurses uh in terms of getting feedback and things and they are you know it's really very consistent about permissions and parent acknowledgement at the elementary level middle school and high school much more self-sufficient and then uh >> this is we're not going >> we're doing this but we're going to >> remove a >> Yep. and keep lotion or cream. >> Wait, can I say something? Yes, I'm allergic to a lot of lotions and
020creams and have many scents. So, >> which is why we why we're having the parent notification piece. >> Okay. >> Um, so you wouldn't bring one in on your own. Parents would know. They would send you in with the right wine. >> But what if you're sitting next to somebody else in this class that has it? It's going to make it sneeze. >> Just like any other allergy, >> like a peanut allergy. Okay, >> those are all identified in our rooms. Elementary rooms. We have special tables at lunchrooms and actually it's pay as well but um >> that's why we wanted to focus on aerosols not at all and then the creams themselves. >> Um >> okay >> and we would be obviously mindful of that. >> So >> this does not speak about who's
021putting it on and that was clear in the legislation >> that this isn't saying that the teachers and the nurses are putting these on on the students. This is, you know, the rule of students can't self- administer a cough drop. Right. Right. They can't, a high school student can't take Advil on their own, that kind of stuff. This is pulling sunscreen out of that umbrella >> in terms of uh what you're allowed or not allowed to have a student do. Um so now they can bring in sunscreen, they can apply it on themselves without right without an issue. Um, again, this does not designate someone that's going to be doing this for the student. Okay. It's now basically a parent will give their son or daughter permission to bring it in and it's a formal
022>> and there needs to be a letter from a doctor saying that they are allowed to use it. >> No, it says they're not. >> Oh, not is this going to be like um Genesis like an annual >> put this in the Genesis piece starting for next school. >> So, it's like one approval for the year because I'm thinking a school sponsored like every time you know. >> Yep. It could be and and we we deal with this every year for field days, you know, that's typically the biggest problem. The kids are bringing in sunscreens. And again, nothing changes. The kids usually put it on themselves if there's somebody that's helping them out. I mean, it's it's a >> it's a practice that we have. This now >> formally pulls it out from state level,
023policy level away from like I like I said before that cough drop, the the self- administering Advil as a high school student or something like that. Does the Genesis approvals go from like September 1st to August 31st >> for the school year? >> So I guess for the summer like I'm thinking of you know summer sports or or band camp or we have the summer programs. Is that going to need to be like a a special it's like additional approval? It's a school sponsored function. >> No, I think their approval uh goes to the end of the year and then uh you know if we were to do maybe an elementary summer camp, we'd have to take a look at it. The parent permission piece doesn't apply to the middle school and high school kids.
024So go to band camp in the summer. >> Okay. >> You know, the kids are bringing their stuff to the fields and you know, athletic fields and stuff like that. But >> so that's only for prek to we're going to write that in. >> Yeah. >> Oh, in here. >> Yep. >> And then it's we may need to update the student code because it says on the policy that it could be revoked if they're not using it appropriately and it complies with we'll take a look and see >> to update that. Yeah. And it would whether it's something specific or we may just have some general language in there. I don't know off hand of you know students are acting inappropriately with you know whatever we can remove it. >> Obviously that would be under
025that umbrella. >> Any questions on that? No. All right. So that was it for this month. So this one we're moving forward for first week. >> Okay. So the sunscreen policy is going to the board for first week. >> All right. All right. All right. That concludes our applause. Um, >> we have a board goal from this committee. >> I think it we kind of set our we were early with our board goal this committee. We set it in September. We said we were going to review the wellness check and >> Okay. Right. >> Update accordingly. >> Update the policy map. That was our goal. >> Okay. But for this year, >> this year the policy map, >> right? This is really our first time like digging into it. >> Okay. Policy and regulation. >>
026Yes. Review policy. wellness check provided by NJSBA and and ensure that the district policies are current. >> Yeah. And I think when we get to the let's update the ones from 90s or whatever, we may end up some of them probably could be just a bulk update that >> not that they need a significant revision, but >> that won't be a one meeting kind of. >> Right. Like this for example, this 1999 one. >> Correct. >> Yeah. It's going to take a while. I was a junior in high school. >> So that concludes tonight's policy. >> Thank you everyone.