001time is 8:03 PM my name is p I'm the chairperson for the building grounds Transportation Security uh committee tonight uh present for the committee meeting is board members uh gazal Bor Kate rner Katie pavano Dr Chanley Dr Layman are are also here for the committee um we have some representatives from the school district security Transportation so we will start out with um Mr T with our first item on the agenda which is our baseball booster donation yes uh athletic director Steven Baron deed me the Boosters club for baseball parent group uh you may recall last year was very involved donated a lot of landscaping time to do some work around the varsity baseball field they're back again this year H per the handout that I shared with you they're looking to donate a batting cage
002which they will supply and install a PA system and a pitching machine uh doesn't cost us anything other than we may have to make some electric modifications when they get the sound system in but it's a win-win for us and they're looking to baseball is actually started already or not so we're looking to get your blessing to proceed and Supply this stuff as a donation to The District I think that's great anybody have a question about it go with that I think we should just throw out a compliment this is incredible this is really they partners in education this is truly Partners in education fantastic we're lucky to have that very information to when they when they donate this so who the venters are from that so we know who the people in these groups
003are can I ask a question what does it mean by baseball booster so you have a booster club and then we have different sports have their own boosters too yeah yeah yeah I don't know if they're an official organization or not or an official booster organization there's there's um there's really three ways that you can booster a club or a sport we do have a booster club which if a sport does not have an individual club for their sport they can buy into the booster club which then is a collective booster club for those sports but we do have certain sports that have their own individual parent group in booster club soccer football baseball uh baseball was the Diamond Club I think they have their own name they have their own uh 501c3 they own
004their own organization uh if you are not not part of either one of those teams can do fundraising on their own and it goes through the Student Activities fund Okay so those are really the three ways that those clubs and organizations booster themselves thank you and if I could just give a shout out um so one of the things so the booster club is is looking to turn over their organization because they are in the process of their children graduating so we just had a meeting and U Mr Tano was involved and U we just had a meeting talking about the um C show that we had last year we're looking to have a date um I'm going to put this in my confidential June 14th um another car show and that money is going
005to go to the booster club and that's the actual booster organization I think we only have one that's actually just called to B so um you if you could start looking for that information we're we're excited about that and that is called the a um Monro Township High School booster club the big umbrella booster right and they're and right and they're starting to try and bring in the Middle School like Mr Bara since he's come on board during his time he's just trying to we would you know in some districts the booster club is the end or de and everything is funnel through there and they make a lot of money here they do a fabulous job but we also have these other organizations that do a great job like we're getting B and I
006know that this mindset we're trying very hard we don't want to ever make anybody not have their own organization but we're trying to boost to the booster club so that are the kind of talks that we have that we've had for about a year and a half now right about two years can I ask a followup I actually had ask the same I wasn't sure are there I guess the booster club because it's a high school organization does it um is it all the clubs that want to be a part of it does it benefit other sports as well I should say sport con clubs but um other sports as well they're their own um organization they're their own 501c3 they have their own licenses to do things so they're not full sponsored organization correct
007if if a if a team wants to work with that club then they have to buy into that club they pay dues and then there's benefits to paying those dues especially you know like 50-50s those kind of things that you want to do you need to be a 501 C3 in order to do those typ things there are times where sorry there are times where the athletic boosters give back to all of the athletes however so even if you're on the baseball team and you have your own you get a bag they they always give back all team they're very involved I do want to give a shout out to the volunteers on the booster club they work really hard and like you said that special the year end thing where they people when after
008they make these donations get it out there who did it and what cloud and have they did it so yes so we can recognize them you know they accomplish the big thing for us really yeah that's great uh next on the agenda the SC request for distor at M yes I shared an email with you from Cub Scout Pack number three they run their operations out of Woodland and mil mil Lake and are requesting if they could place a shed at one of those locations store all of their Bears materials there's no space in the schools for them so if you're agreeable to that we would speak with the principes at the school to see which is the best location authorized that to do that they would then provide ific of insurance specific for their
009structure on our property so can I ask a question so you said the insurance would be taken care of by us no by them they would we have the space and that space is not is not on the ground we have t of school an outside store well we would pick a location with the principal which that does not in if it doesn't inconvenience the current staff or students it's a nice way to partner just to follow up on that right I know this pry well um are there meetings held there because I know that we've been trying to make the meetings held in the high school because of our right security was that is that something that they're aware of them you're right so that their materials would be where they're M they probably
010are not aware of that change yet you think no I think they are I mean I know like right now they're still meeting at the middle school these two of the groups in that because there's five levels I think right there no two levels at middle school but if this is something where we're going to make that change maybe the location of the shed should gr and Dr believe pman said that the charter Organization for that troop is is and I I don't know how that works but that is the Char organization maybe that's why they're requesting and I think as we've been working with Selby in order to have as much security as possible with as limited cost to the district as possible we've tried to GE a lot of these organizations that utilize
011our our homes utilize our schools to be at the high school because the high school oh you know we're just you know we're just not 247 but we're always here it seems so um we can if if the um Mr Pio um under your committee if you're okay with letting it happen we can offline have the conversations about where it should be located how it should be located speaking with any principal that would be affected and just to make sure to have these conversations I would have to have a I know Mr take secretary Bonnie ises an incredible job of of um School use and through school D we have to turn around and see of people being notified that we're pushing towards the high school because we we have I don't know where we're
012at with either I'm not really sure rather we could I mean as long we okay with letting this occur wherever it's appropriate then we don't need to bring it back again to the committee but then we have the conversation between me and you and yourself and and Bonnie and then of course whatever principal affected so I think the fact whether or not you agree that we'd like to accommodate the troop is is the question and then where we accommodate to accommodate them based upon where they have their meetings and to accommodate what we need to do based upon security I think that would be the best I think a central location like d will be perfect because you have people here till 10 well that's what we we said all along it just makes so
013sense maybe maybe we could uh uh somebody could reach out to this scout group and just let them know that we're working on a central location possibly the high school and before you go and invest the money in the shed and stuff and put it there um maybe we could have a conversation with them about you know if they their group to high school and then if they still need it I'm sure we can find andp hypothetically speaking if they if they ask that could they do this at the high school would we be okay with that we have a do we have a space do we have space we need to know what their needs are but I don't think I mean the shed what I mean that I'm sure that's about anything monstrous
014I'm sure that's talking they're just looking for storage or looking for you can't do it Trier than 10 by 10 I was to say a you'd have to get a bar we're not going to get a bar no so 10 by 10 10 by 10 the limit for 10 sh for ships so as long as the committee is okay with moving forward to say yes but making sense of it then we can just take care of it Dr said that we find a place safely to put it I mean I think it's I think it's part of a overall conversation not going to pick a spot up even though they're coming is also key to it maybe the insurance is through the charter and so that location of the shed might be tied to it
015it's part of the trth that the charter organization is the volunteer firehouse and you know since it's PTO so even though it's a Cub Scout Pack is chared with the Woodland M mil Lake PTO I've never seen that before that see that that is different wondering how can the school be a CH that is a little bit different so let's just and and I Jerry will have the conversation speak to whoever we need to speak to and see what their true needs are confirm the location with Bonnie where they actually have the meetings and so on and so forth and then of course do nothing not discussing it with the applicable principle that it would and would this would this decision require the entire board board to that is question we would we would probably
016really have to find out what they're going to store in it and make sure to go as long as you're okay with you know who has access to it right P Scout Masters Cup leaders they change the liabilities are ours end of the day than we need more details more details but first we have to find out if we're going to move everybody to high school right by the way I do want to share um Mr shared this budget meeting for East BR with me and and exactly the conversation there where they're cutting pops and they are not allowing the use of their other other buildings and everything central location even for PTA meetings that happen in the evening for for the home schools that PDM meeting that happening in the high school so it's
017just everybody we have a space we have the room we have a beautiful facility we have security here got to be efficient talk about the middle school classroom for y yes so the committee members May Rec call last summer we got rid of a two classroom cardio T at the middle school we had left an eight classroom trailer over there and the me for that is driven by student population we had talked previously about the demographic study that Dr Haber has been for the district which is we've reviewed draft uh Dr Layman has been doing all the leg working it with Dr Haber but it's 95% there a few weeks and those numbers show that the student population is reducing so I don't know Dr Chanley or Dr Layman if you want to that I'm
018not going to speak about the the numbers from from graph point of view but just in general um so we're looking at um changes in the population you know we we were as high as we are as high as 630 I believe is the current eighth grade if I'm not mistaken um and the incoming students so 6:30 physically leave we're talking about actual bodies are leaving the building and 465 are coming so as we look um we already just so people may not be aware um the two actual teams because in middle school you're actually teams so it's science social studies language arts mathematics a World Language teacher um or a um uh literacy they went from Champs to colle whatever um careers literacy and Technology teacher makes up comprises a team so we currently
019only have one physical team out there um which um Dr Higgins has already done all the lead work um examination of the hallways examination of parting them because one thing that makes a true middle school middle school philosophy it's not just because you're six seventh and eighth grade it's because you are parted in teams so that you really don't have to go all over the building you actually just stay classroom classroom classroom classroom um it's um without any question or any concern based on the new demographic study we will be able to move the remaining team inside the building and then reconfigure teams we may be going down teams as well because as we always say enrollment dve staing and we will still have less children in the building next year than we do this
020year so what does that mean we do not need the trailer so um one of the things is it's my recommendation I believe Mr T agrees it's our recommendation to build building grounds and transportation and then of course um to the whole board the board approval to remove the trailer um the demographic study shows us that we would not be in need of that trailer um one of the things that I I like to say because I would like I always like to be preened in what people may be thinking when we talk about unhoused students because this is always the conversation according to State UNH housee is square foot based upon bodies Jerry traan okay that's how it works so even if we had 1,200 children in the middle school they would say that
021we have X amount of unhoused students but those people that I I want to be I want to just put it out there so we have the naysayers and the people at a board removing these trailers does not change whether or not we'd love to have another cafeteria whether not we'd love to have another gymnasium whether or not we'd love to have um more administrative offices or guiding Suites or count you know counsels or child study teams that's not going to change removing the trailers is also not going to change help or hurt the UNH housee students because the way it works is we comfortably will be able to fit the appropriate teams as per driven by the enrollment within the building so that is why it's my recommendation I have questions yes so Dr
022you used a number 4 and how many 63 I think was the exact number so that's our current fifth grade population that's correct what is our current fourth and third grade population l oh we definitely looking couple years ahead because we we never want to throw bad good money up the B yes and the other thing is I want to make this statement because lot people say well you know if you wanted to do kindergarten which is another conversation all these different conversations you can't move trailers we can't just say oh we're so excited we have these trailers and the other thing is aesthetically and safety wise the trailers are perfect there are no issues children are in there they're they're everything that we want them to be but every year that goes by is
023wear and tear there's a reason why we call them TCU temporary classroom units we put them in because we we felt that we were going to referendum which did not pass they are not the end they are not the end answer so removing these is that what do you need to do in 10 years or seven years well in seven years these TCU would not be the ones we want right now let's just put it you that way as as Jerry shake for those people that may not be able to say Jerry is shaking he said yes because it's true so we are looking three four five as we should everything is a three five year window when you look at even testing and scores down the road and 3 to five years the numbers
024will continue to decrease and that's a that's a saving on the operating budget first year the cost to remove them will be will be will be a wash correct but then the following year because it is in your apparating budget that amount of money that we do spend every month will not be there but I have one more followup question what is there any impact at all to the current cross L when we release these trailers no so I know the so is it are we going to be bumping a few kids here and there or is okay so the way it works is and this is just in layment terms 600 and change in in a class six teams 500 change in a class five teams 400 and change in a class fours that's
025something that we've been doing for many and I can speak on this but I've been doing it when I came here I was two teams of in in apple s8th grade so we've always done that because what happens is you take the amount you divide by how many teams you have and you divide by four say oh my God that's 32 no no no because you have your outlaws some classrooms have two teachers some classrooms because we accommodate our resource population as well as accommodating our accelerated classes so when you take those children out that is why you can never have someone says well why can't be even why can't every single class be 25 because certain classes will sit at 2021 certain classes will be 20829 which they are now why because it's driven
026by the needs of the children and that's why Middle School is a little bit different when than when you schedule high school because High School is by sections and how many sections you offer for that particular course in Middle School it goes by team so if you have 400 and change 463 it could be 7 by then it could be 445 by then people move people decide to go to private school you divide that by four you divide it by four again and I know the number let's say is 32 but it's not because then you have so you have a child in accelerated math not in that class you have a child who goes to a resource room not in that class then if you have two teachers in a classroom and you have
02727 28 students that's our number it's always been like that thank you you're welcome so and this also be a savings that imagine to the district the Year yes so the monthly at least you would not be paying the utility charge that has a separate utility can out there would be substantially reduced and then there' be a labor savings because we'd be eliminating custodial position and then I guess reappropriate security position yeah so we're very excited because we had a conversation Mr Fel and I so one of the things is we we'll be moving around or eliminating whatever Mr T is going to do um with the custodians the way the security work one of the things that we've been very passionate about is making sure just like in our Aftercare um our before and
028Aftercare there is always security so we talked about um is looking to have that position rather than eliminated because the children are still with us they're just going in the building to do like maybe a 10 to six model what does that mean they're there for the lunches they're there for hallways and then after school we send them I'm just going to say over Apple we send them over to Apple so right now we make sure everybody is is appropriately fitted for after school but the way it's been working we've been doing over time we're doing a substitute security security guard that would eliminate a cost and what does that cost us more money no we're already paying for the security guard so it eliminates one cost maintaining the other cost so once again we're
029always trying to look at and think out of the box to look at ways to be able to save money never at the cost of Safety and Security for the children and no programs are being affected at allc anybody else have a question let's move on to the esep solar PPA project okay committee members were given uh two documents one is a resolution that was been presented at the F board meeting as well as the evaluation of the bids that we received for the power purchase agreement at the last committee meeting I provided you a copy of the resolution in draft format and I cautioned per Bush law that it was draft only we Ed us ongoing which have before you is the final change but this is the final recommendation stand as is the
030uh bid evaluation B analysis is posted through this website as required for e the program be there 48 hours in advance it is now up there for everyone to see uh clearly the recommendation is to the in this case the highest bid who will award the most large H solar who will um save us in Access $6 million over like be so so you will have this agenda I'm sorry this resolution to act on at Monday's meeting in addition to that we have the contract that we're finalizing with Honeywell and hope Blackburn my partner in sport law has been actively engaged with honey well quite a bit um about 77 before I came here this evening was a final kind of version between her and Honeywell um so we should have that wrapped up tomorrow
031and the board will have that prior to the meeting so we take that contract and be able to run it as of next week anybody have a question just one thing about this um I know when we had this they mentioned that they had done the studies to see if the lease purchase was better than a a solar like purchase where we own them um this was done I guess initially several months ago when we had the meeting last month the gentleman had mentioned that there was a change in the grants that were being offered from the government where um certain things weren't being allowed that were now allowed I guess was this proposal like is this a recent proposal or is this still sort of what we had looked at I guess when we
032sort of did that overall study that makes sense so what you have before you is a resolution to award based on the bid that was put out okay believe what the gentleman was referring to and um remember that he was filling in for Carol step away so's back it was not as up the speed as I think he could have been yes uh he was referring to a carbon reduction grant that just became available as of January 2025 okay which we are pursuing but it is just new from the federal government and that relates to Applegarth school does not relate to this because we are converting from away from the oil heat at Apple gar school so the carbon reduction Grant should be applicable to that um it is not factored into any or other
033east of savings so if that grant program stays alive um we have a possibility of that's fantastic then moving forward with this and getting that would be incredible and like how we say that it stays alive well you don't know is Chang so this is a Federal Grant and as we all know the Fed so okay no this is great news we're very excited the bus yes yes so I'm gon to start out um and then I'll I'll turn it over to Zach we do have I apologize I'm G fully R because I know you by your first name so um one of the comments that we made and I want to say this is years now this is not last year this is like years about the bus up the bus app um there
034was um at the time the transportation director um for no reason was wasn't on board didn't think didn't think it would it was something that um would be um something that was necessary let me put it that way something that was necessary and then we had concerns with cost and last year as we all know we're very fortunate that we did go out for a question and we want to always thank the community that supported us so we were trying to be extremely fiscally responsible that all being said um I had an opportunity at least three four or five times now to meet Raj um and what's your last name sir jonda jonda and he um he's from right right right smart right right spot right spot right spot and um poped him in a
035couple of different shows we saw each other at and um we were very fortunate that Miss Garcia who's the principal of mil Lake was willing and she volunteered to have her school be a pilot so we got very excited and then um got very busy and then I I looked at M morala special projects right director special products so here's a special project so you can take it from here first no just for uh purposes of clarity this this was in response to we had when I hear pause for um this was in response to some inquiries from the from the community that they wanted some you know just some more ability to kind of see the comings and going of students particularly as they Traverse our large municipality and um uh we were connected
036at the right spot uh really based on Pro yeah that's right local y yeah local he's one of us yeah but also um through our other evaluations we did look at other companies um several of which uh you know they are engaged in this type of service in large municipalities larger school districts comeer how yes we did a new diligence even in uh some cities in New York um and obviously the the major Inhibitors to progress one obvious with the opportunity and timing this is there never a good time to do this right in the middle of school year um and then you know in the summertime you know if you can install but you really can't evaluate it um so basically what we had thanks to uh the discussions with rbot and Mr chonda
037um we identified an opportunity at mil Lake School to Pilot this uh service U and and mil Lake um was an ideal uh place for us for a variety to one all the buses there are controlled in District that was um so it would be an easy way for us to kind of get in um and work with the staff to make that happen and and you know there some technology things uh to make sure that we're equipped for that and director Mar she apologized she was not able to attend but she's 100% on board has already met um has already met with Raj and met with us so I didn't want to say that and the other nice thing about mil Lake I've as an opportunity for us to evaluate you know the the
038applicability and the usefulness of this services that they do have uh different types of services that they run on that building you know we have four special ed BS uh seven buses and Three Midday runs so there's a bunch of different things going on um at that school that gives us an opportunity to evaluate um how the the service would would work for our our users here in town um and uh rbot and Mr jonda have been uh have generously off the pilot is for us at no fla to the district so we could see if it's something that would be in our interest and and we're obviously very s to get moving on this right away and um at at our request they've also generously allowed us to into the summer a little bit
039because as you know when esy starts our transportation routs um change significantly and there some longer times on the buff sometimes and it's another opportunity for us to work with a different population of parents that have different expectations from Transportation um so we're really grateful for that opportunity uh for evaluation uh Miss Garcia the mid Lake staff has already been working with us we met with the technical staff corre and some of your representatives I believe that was last last lastek yeah last week for the timing of uh the inquiry was um and just basically so where we're at um the uh our Target time to to try to get up and running would be on the back end of spring break uh so we could use the spring to see how it works um
040we're in the process right now of our working with transportation and our our technology staff because there's some use terminology wrong but you know information sharing Buck routs um there are some other things that right spot the service could bring to the district Beyond just parent uh awareness you know from an administrative standpoint um it allows us to track student coming and going um as far as who's on the bus and when and with whom um when you have things like absences their information corre me if I'm wrong their information updates with our attendent information so we you know were aware when students shouldn't be on the bus and really a lot of the challenges that we get um not necessarily student safety related but just as far far as coming and going of our
041children we believe can be mitigated through this real time um app and it works as an app um and uh you know you want maybe you're okay talk maybe a little more absolutely the good thing about this application is that it it works as an app for the parents for it works as an app for the driver it it's an it's an application that the school administrators can have insight into exactly where the bus is how many kids are on this on the bus how many kids are getting off the bus and then the most most important thing is it gives the parent the communication that they look for but it also makes sure that the school understands and knows how the bus is operating including the fact that hey is the bus driver coming
042in on time if the kids are going to Monro 33 you know are they getting there on time or you know special events right those are areas and spaces where generally the visibility is low and then you are always riant on somebody's hey I was there but nobody was there or things of that nature so the whole transparency aspect of of this situation is resolved by the app I I ask you a question yes absolutely can you explain to me so how this is all going to work so the parent downloads the app I take it on their cell phone correct could you tell me how that information gets there where it comes from who who's uploading it how do they know um you know like what like does it go specifically by bus route
043which every child on a bus like could you just explain how that works so absolutely the best part of it is the app piggybacks on the student information system the transportation system and the GPS system so there's nothing anybody has to do it gets that data and let's say my my daughter is in middle school she's she's on the bus in the morning and it knows that hey on my app it says hey your bus is going to be arriving at your number 33 is arriving at 7:30 or 7:45 and then that information is got from the transportation system so when she's on the bus it's basically the kid gets checked into the bus and and I know that she's on the bus and most importantly when she's back from the school how do you
044know she's on the bus what the check it's on her phone as well no it's in the system in the in the so so we provide the laptop or the system that they go in to check in and the check meis can happen multiple ways it scans the students ID so have to swipe their ID now what the students don't have their ID well if the students don't have an ID what happens is the bus driver sees what students are there with their with their student ID and you just tap it in so Elementary School sort pick you back you said from what I know students don't have their ID so the bus drivers would be then responsible for corre entering that attendance so yeah one of the other solutions that we have we spoke
045about with Miss martyr and Miss Garcia this again beauty of the pilot um is that so if you may recall in kindergarten uh the students have little tags on their on their on their bag you know the option is if I understand correctly the driver would have the opportunity to scan yeah like like we do with bathroom Duty correct every kid IDE would have like a Bart tag so IDE each kid could have a barart tag and then they could just middle school and high school already has it yes but you know inevitably like Mr P the IDE there would be there is an opportunity for the driver manually abir their append and and the good thing is the driver doesn't need to search for them as soon as the bus stop comes the students
046who are supposed to be at that bus stop on the list it comes up on and it's with their pictures so that application is going to be on that laptop correct Running Y go ahead and and so just I know just there are a couple things I I neglected to share so a couple of the challenges that we peree obviously new training um which is something that we we've spoken with your organization about and Miss martyr about about ways we can maybe leverage some of our staff trainers to help with them and then there's the technology piece um uh at which we've already started looking at so our buses already have GPS on them um so that that helps obviously and then it's just a matter of making sure our drivers are comfortable with the
047process in certain instances although this wouldn't affect no Lake pilot but when we have buses let's say parked at Oak Tree um or parked at a location not at our um you know the option would be this is where the pilot will take us you know there are two options we can either have a the device affixed to our buses or in the case where it's contract bus they would have to retrieve the device whether it be a tablet or a laptop from either oak tree or the central office yeah so our contractor so one one of the challenges so the positive is um lot of opportunity conversations we can have things we can work through one of the challenges and the other reason why mil Lake um and I was glad that she did
048volunteer because she was at the conference and volunteered one of the challenges we have is when we contract out our buses they're not ours so that is a big challenge however as we move forward and we've had many meetings um through budget concerns with uh Miss Allen and Miss Mar she's really thinking out of the box and trying to think of a way to schedule in such a different way where we're going to need to utilize less and less contracted buses not that they're not appropriate not that they're not safe they do they are drivers that we hire all the time um they just 100% but it's an expense that's really reason thank you for we chose you know no Lake was chosen not indiscriminately it's just we have control over those correct so I
049think one of the things that we can do is I like the pilot then of course we have to look at how well it works and of course look at the course and then look at what the schedule looks like with Miss Mar with her decision to bring it in house so perhaps if she has to do contracted runs you know we were up to 20 21 or 22 we got down to 198 18 18 19 not 18 18 18 or 19 as we move forward perhaps maybe the contractor RS were only the high school and then maybe the app if we do decide something we want to move over in the future would be pertain to our elementary maybe St Middle School just thinking aloud Thinking Out of the Box because we have to
050live in the reality that not all the buses because it would be a problem if they're not ours if they belong to the other organization technology handled contracted buses yes absolutely so the the benefit of this technology is that let's say the contracted buses don't have a TPS install that's the biggest challenge with contracted buses not all of them are equipped as well as your own buses the the tablet that we we are providing with our partners of T-Mobile we can tap into the location and and and use that as a GPS and a lot of schools use that most schools um that we work with have like an 8020 split between 80% their own and 20% of contracted buses and the best part of it those is that that tablet can be removed from
051the bus it's not stuck like if if I'm in a Monroe bus but for whatever reason it broke down I get into a contract yeah I think our only concern is that when the bus drivers are hours we have an expectation of training an expectation of follow through an expectation of doing ABCD EFG The Way We The Way We delineate and when these are contracted um that relationship is is different not not to say they're not excellent certified safe drivers but it's it's just a totally it's a totally different world so thinking at you know now that she's manipulating in a positive way and maneuvering to get us less contracted buses it might it would be great if she looked at me and said sh Elementary Middle School we have no contracted buses that would
052be that would be just just one more and think I was telling I don't think I'm hiding my excitement very well but you know you know you don't have to hide it okay if we were knowing that there's also you know budgetary concern because we discuss are we does it have to be something where we're looking if we look after a pilot to go districtwide or like if we wanted to just look at Elementary El and middle is there that option to do that as well of course yeah whatever for the district I got go ahead a couple questions too so uh bus pick the kids up at Milla it drives down the Texas Road they have a bus if the bus that pulled over they wait for a second bus to come pick them
053up at switch kids they can't ride that bus it tells the parents the bus to stop correct correct and then it does it show them switch to a different bus or just say that they move again eventually so it it shows that they're moving into another bus okay they'll take even if it's our bus they would have to take their tablet and put in the bus they're now going into correct correct and then they would proceed from there correct and then it would track the new Bus location and the new bus position now when this happens do we send a message out to parents like that so like my concern that like break bus breaks down or you have a minor accident the bus is sitting there now parents are going to see the buses
054sitting on home at Road for 25 minutes so I my kid there well then I would hope that within five to 10 minutes the Blackboard connect has gone out we still said something out there oh this will not and I think that's a good thing to say publicly if we were to move what now we know move po because it's play and we're going to have you from now until let's say July whatever right July 3 um if let's say we were to move forward with any type of package whether it be six Elementary School however or maybe we couldn't do anything for September unless we see how the Aid comes in or we did it for the following year and set it up this will never replace the current communication that we we really
055really made it our business to have I know that there was a minor minor F Bend literally where the bus was tapped there was no damage I immediately spoke with Miss mder I immediately spoke with Dr Higgins was 19 children on the bus his administrative staff or School counsel whomever made all the phone calls in the meanwhile it went out it went out so that's going to continue absolutely but although this is another way of safety communication it should never eliminate the current communication we have and then my other question is what is the cost well right now we are marketing it the district y it's $6 a student per year now is that inclusive of the tablet everything can I ask the question sure so before I ask the question I do want to
056address that excitement because this is our fourth year on the board which is unusual and this was one of the first few meetings that Miss ratman brought it up and that very October I met you at the Schoolboard conference and I've been to three of those and I've met you at every single one of them and I I admire the persistence and I know three years ago it was $5 a student when he asked that question I already knew the answer but of course inflation I get it your cost have gone up but it used to be the student three years ago when we first 2022 right corre um my question really right now is um this is a pilot from m in my world we call it the proof of concept so what is
057it that we looking to see at the end of this pilot that would say this was a successful pilot well I I wanted some utilization yeah so I I I would have well first of all it has to work right and and and we have and then basically what we would what we would plan to do and I've spoken about this with Miss Garcia is that obviously want to uh solicit feedback from the Nole community and also the the extended school year Community will experience probably longer bues um and then what we would do is we'd have to talk to the drivers and see how they felt it impacted their daily operations but you know I think that there would have to be a very clear utility derived from it um I can tell just
058from our communication from the parents that that there is a there is a for it now again they they probably aren't considering costs when they call and ask why things are taking too long but you know it it would be hard for me to to place a a value on that type of service because it's one of those things that you just don't really care that you have until you need it so my guess is that it would really be up to the parents to find to decide whether or not you know this is a service that they feel enhan as the learning experience um and and you know but you know as far as applicability you know if if it works and we are enhancing communication and easing the minds of parents in a
059complex School District I would say that it's worth it I just let me close that and I I'll give to you my expectation would be that we do set some um for lack of a better word metrics or some um some parameters that we are going to compare to our present day there is a cost involved here $6 per student so what is the state of affairs today and of course there's going to be onboarding is not going to be easy there's always after the initial hiccups are over say we give that onboarding would be 30 days and after that we start measuring what is the state of affairs later we cannot go into an expans without a proof of concept that this improved we were we were we had these challenges and now we
060do not have these challenges or we did not have these uh this information available which could really help in in a in a in a day of you know in a moment of emergency but now with this system we have that information accessible you know all the time so some sort of uh um I gu we need to set up the standard of something we could work on and then I get deliver back to the absolutely I wouldn't expect that we I wouldn't think we should go into a gr of concept before we set those things up much she mentioned like metrics and seeing if parents are using it I feel you know being being a m parent um a lot of times a lot of these new programs are shared with parents at the
061beginning of the year and obviously you know the goal is to make this as successful as possible understanding that there's training for you know staff and and bus drivers I guess how are we be showing parents that this is available and the yeah so we spoke about that as well um we would and that's why you kind of liked if if we could pull it off uh maybe a roll out up spring break you know we would roll it out small um just to the L parents saying hey we're working on this here's how it works be with us obviously um so yeah I mean just for you know for people that use apps you know if you know of course is always a consideration put safety and communication is also imperative but if we
062look at it I mean the older children have cell phones so Life 360 which is a free app which is my children are grown adults one is married I still have like 360 or both my children it's the way it is um and it's a very very user friendly app but I can see the need if someone s to me explain the need you don't is there a need of middle school and high school by the time they get to middle school they have a phone like 360 is something that most parents have and then find my iPhone I believe is the other one but if you look at elementary the majority of our children do not have cell phones so we we rely upon we'll call this a cell phone right so that tablet
063serves as a big cell phone and it serves as the light 360 for the children you know for those that have also if they'll say that the cell phone's not there right or if they lose their b or God forbidden in a real emergency where when we're scrambling we have to do a you know we have to move kids to on site or you know we can my understanding is that we as long as we have control for the student information right we can push out whatever we need to for those buses to make sure that we can enounter students I was just thinking from a course perspective if it's something that is not financially feasible during the times we're at maybe we look at the elementary for the reasons I just said I do
064agree I mean I'm not disagree I mean any type I mean if we could this would definitely but in elementary I can see it especially low I would have just like to seen this done at like a bigger like either an apple guard oak tree I mean milake is well milake was also selected because it's the first time we're doing it and they have no contracted buses they have no contracted buses right now we're not in a position with contract companies that we use we use third party contracts so we go through the esj who then contracts the buses so the communication is we call that even know SE third party they like the r hour to Pilot a program when we have you know 87500 kids with the highest tree has 581 butake is
065the second highest no but that's our first priorities number one doesn't work no disrespect Raj but we want to make sure it works so whether you're putting on three buses or or or 40 doesn't work and then the usefulness you know so we'll see I mean I think with also starting with the babies cool you know the K on who PR actually one to when you look at when you look at that age group you would think that parents are at a higher concern level yeah they really the youngest of the youngest so um and of course none of them are contracted so it's it's all our own that and I see your point because there the volume and there's a lot more and I'll be honest more about the ability to control I thinkle
066especially because we knew we'd be up against it at the end of the school year I agree okay this is great yeah so we're just want to thank I yesterday at like 6:30 after I think it's great and I think it's great that you're here could you tell us a little bit about your company going to the next thing like how long you've been in business just absolutely so we've been in business for the last 20 years oh wow um we we've had several different products from and the school product is one of our Flagship products um I'm a Mundra resident and my daughter goes to middle school um I been first of all thank you for having me here it is it is actually a great honor for me to do business and serve
067our community and which I'm very passionate about U and I'm going to do whatever wai right into it5 back to5 absolutely I mean great it's great I want to make sure it works in to your point uh we know you know we've done several Pilots I want to show you that it works I want to make sure the parents are satisfied I want to make sure you all are satisfied I think the ultimate responsibility is for the school to for the safety of the child exactly so you know whatever we do we're doing it for the children and not for the physical bus correct which is which is being our Pat so um you know I'm committed and we're here um and we'll make sure works well we thank you so much for coming the
068very excited for it and we'll keep you updated yeah and I'll work on that I and we haden't gotten that far yet admittedly but I think that that would that would be something and you know what I don't I don't doubt the value of that I'm just saying that as as to make a business case for something absolutely it is tax dollars and need to show value and to show value you need to have a report you need to have some sort of metric element qualitative could be qu question we do have metrics that we do doing pilot and we'll do a basine and then we'll thank you thank you thank you so much sir thanks for coming thank you thank you all right let's uh before we go to the security rep I just
069think we basically paring so we have Dr Higgins here so we've been getting a lot of complaints on parking we're just wondering what I know before we used to call the police they would take the junors and so we don't do that anymore the board had decided a couple years ago that we were not going to um ask the police to come and ticket our students um that's been going on for about three or four years now uh we have the same issue that we have every year at this time when we have a host of Juniors that are starting to drive they think they can drive to school we remind parents we remind students um the interesting thing is seniors that report PID Juniors to driving to school they don't want to rat on
070the senior they don't want to rat out the Juniors until like a week or a half later when they come in and they start riding out the Juniors so we will we will find out who the juniors are um we do have uh a line item in our code of conduct for unauthorized parking on campus um there are different things that happen every year that maybe throw a wrench into the process uh what we're seeing now as a problem is we have seniors leaving for senior option during the day they're coming back and there's no parking spots when they come back because we do identify the Juniors that are held accountable we would also hold seniors accountable that West dver School location would you share what the accountability is because you know I just so
071you know this conversation came up at my student liaison lunch and it was very interesting and I did say that I would share it with Dr Higgins Dr Higgins immediately met with me and had this conversation and said but this is what we do do so what happens is similar to when a parent says nothing happens to the child was misbehaving or whatever people don't know what it's done so if you because some children lose L their parking privilege for their entire senior year so if you want to share some of that that would be great so there definitely is a progressive discipline to it that can include uh an in school suspension y uh it can include seniors losing their parking privileges um the biggest offender we have is any Junior usually the first
072time the vice principal will talk to the Junior and say you're not allowed to do this they will contact home and say you're not allowed to do this the second time um they will us ually get an in school suspension if they do it again they will lose their um their parking privileges for next year and how that system works is a student who is found to have parked in the parking lot number numerous times we will have them on a on a list they will apply for parking next year they will get a denial letter and then they will appeal to me um as to why they were denied students can be denied senior parking for a number of reasons one being unauthorized parking they will come to me and then there are a
073number of things that you can do through through the appeal process um but because we don't have enough barking spots for our seniors usually they will get denied and they will not be able to bark as a senior they will then um become friends with another senior contri I mean it's it's the way of the world it's the way the world has been for the past right 50 years of people driving to school um but this is this is a very common thing unfortunately every year especially at this time um it will get a little bit worse uh it will back off again at the end of the year the interesting thing too was we do not have assigned spots right now which is something that we've talked about in the past because that creates
074its own problems we actually have the Fieldhouse parking lot that nobody's using really because they don't want to walk that far that's amazing so I I do encourage our seniors to utilize all of the senior parking that is available to them including the tennis court including the the um the Fieldhouse lot that is underutilized right thank you for that I would just like to say that um it's a different board down for years ago if you find what you're doing with work I'm sure that it will be supportting you on what you're doing but if you find that it's not working and we would need invite the police back there I know my past experience here is that um we always warn the kid prior to fall in the police hereit G an opportunity not
075drive to school no more um and then they continued is some of this and that pretty much put a k through but I mean if you think that you know I'm I'm all for um whatever you feel is best for our student but I I we received quite a bit of explain from the people the police cannot come out here selectively enforce so therefore wait a minute your staff also has to be required to have their parking permits and they the police comeand they must go intire every parking lot you can't tell them just a student section we're separated we're separated student and staff you are police but they have control every parking space we made sure the teachers had their the teachers we had tickets Ino a quick question Mr please so when you
076say you have complaints I know that when complaints Miss Fabiano because she does this perfectly When Miss Fabiano gets a complaint she immediately says thank you so much for reaching out I included Dr Chanley here as a superintendent she'll be happy to dread does it all the time when forets anything I have never had anything sense not me in particular board memb said that they also receive I have to be honest with you other than the other than the child and I know who he is speaking to me I have receed not one complaint in writing yeah not one complaint in writing regarding I'm where coming from can I ask I that coming from is the parent of and parents were saying that you know there were the direct sended to the ad no I
077was think not I was I I don't know that's why I was asking what we did now how what I would my recommendation is that the principal High School is that when if anybody is talking to a parent this is not just a board member is anybody in the public who uh you know is listening to a parent who's complaining that Junior's Bing please have parent reach out to us we feel these calls all the time we feel the complaint from definitely we will definitely address it no but I I would like to I was encouraged by what we're doing now we're not following the chain of command here we we're using the boat committee meeting time to discuss something that was complaint that came to you but it was addressed to the building principal
078right now in a committee meeting whereas it has not gone to the administration of proced that it is an issue that it's everybody was this issue was the complain why this is on the agenda or was it because Dr Higgin has another issue with parking no U Miss Alvarez and some other people came to me and ask me what's up with the parking at the high school we understand Junior there chain command here I'm sorry to say but we all have been trained well we have a we have a we decide the policy and Dr said that the board changed the rules I don't see that ink I would like to say that any discussion needs if it was a complaint that is starting a discussion the complaint should have first reached the administration before
079the board starts to discuss it we don't change things just on our own when they're build understand there's there is a concern about part there's no doubt about it there has I nothing only say please we have to be careful so but I ask what is but I will say that that might have a deter somewhere make this I was requested to ask Dr hi to come which is fine um and I did you asked and I and I did but I'm gonna make the statement as a superintendent I got one complaint okay from a child it actually a conversation which is what they're supposed to do at a lunch in meeting I spoke to Dr hi he explained it to me exactly what happened Miss Fabiano fors me things Miss Al they have not
080voted me anything um so I'm not aware that there was I don't think that these conversations ever occurred over email so there was never anything but I think in conversations that we have had with friends and members of the public that there has been aers around parking and how parking is an issue we all know that parking is an issue we felt Mr pero thought putting this on the agenda just as a discussion of the committee this is I would say that when you're talking about bringing police back into our we have a do building that and the superintendent doesn't know that there is complaint happening I apologize for it's not policy saying that so there's an actual I don't know there's a tent ordinance that says if a junior is parking senior parking without
081it's not like a moving but the middle school does not have so I'm talking so they have no only the high school it's a high school ordinance High School ordance been in place for years from what I I didn't know that oh then like do they they don't have assigned parking but do the staff have parking per per per in what school at just at the high school the Middle School my knowledge I don't know if all schools have them I it was made years ago because of the school par it's it's it's always been how I feel at the high school I think children are supposed to follow rules I think there should be consequences of children don't follow rules if you're asking me as a superintendent of schools would I recommend bringing police
082back in to police our children my answer would be absolutely not however I do agree that Dr Higgins has does hold people accountable and I'm glad he said it publicly because the children have to know that children are being affected whether they lose their privileges they can be suspended from school so we are holding them accountable but the problem is I feel that they are still yes they are young adults but I still they're high school they belong to the school districts and I would not want to I it's not my recommendation to bring the police in well it's not mine either that's why I asked Dr Higgins like gives he have a a feel of what they're doing and how to handle and like I said whatever he Dr hi you currently feel comfortable
083in the methodology what you doing is invest of your ability with the by yes okay um if I can just say one more statement respectfully we cannot tell any ofer administrative besides Dr Chanley to let us know there's a problem they need to let the superintendent know and the superintendent needs to inform the board we are crossing our our you know our our you cannot be you just did that in the meeting with Dr Higgins which is what made me I like are we didn't even know a problem but you asked him if there is ever this we can let us know we can bring the police back no I said conation with the superintendent sorry that's fine that's the the as a board member our our conversations have to be through Dr Chanley to
084any building principal it cannot be directly with a building pres right and I CH to invite Dr hi and we were going to talk about high school partner and that's why Dr H is here I followed the protocol and said thank but I don't want to come he doesn't need to be here I speak on his behalf yeah I'm sorry just follow up on that because I know there was the mention of looking at all of the lots and I think it was Mr mentioned like you can't really be selective my reason for asking about whether staff has permits would be if there was going to be something that was more detailed in regarding to looking that we have a lot of traveling staff so like I know that ordinance well I know staff members
085that come to the work at the high school that are not high school no they will they do have parking pass Okay the reason why we don't have parking passes necessarily I'm not saying we don't because I don't know the answer if we do what we don't it's because the last time I checked God will help us no meddle School child drives No Elementary child drives we're talking about children versus adults so because they don't have the ability to drive I don't want to say that one time I did have a middle school drive um because we don't have the ability to drive therefore we leave it up to I do not micromanager leave it up to the principal dispor whether or not they feel they need to have a sign parking not a sign
086parking um at one time we did have the cute little thing the cute you know the little thing that goes on the visor said Middle School at our Falcon then we started against it and then we decided first come first serve then we ask people talk in the back whatever so um the high school is a very different world because children can D excuse me young adults can drive seniors and staff for but I do welcome any concerns that you may hear or not and I do want to compliment many board members that's why I S Miss Fabiano she does forward them to me and name was bratner if you get a concern in writing perhaps this wasn't writing but if you get it in writing she says I have included the superintendent here and
087I respond it doesn't always have to beting if I got a compl she does call me she'll call me so if you had any concerns you heard call me and say well that's why I asked I I asked to put this on tonight because I just so we know if there is one there was one how would we resolve it and I guess just I just thinking for every uh all right we are going to go off now for the building and grounds and we are going to go in close session to discuss school security just e e