001Please remain standing for a moment of silence. Thank you. Upon fire alarm form activation, immediate evacuation to the closest emergency exit is required. The emergency exits and assembly areas are located. Step away from the building. Uh exit away from the building so as not to interfere with the fire department and proceed to the evacuation areas. Please follow the directions of the school officials. Once assembled outside the building, everyone must wait until a school official gives an all clear for re-entering the building. I will now call the role. Robert Zachary here. Rodney C. Pearson here. Proctor, Stephen Sherwood Duff, Jane El Smith is absent this evening, Laura White here, and Ruth B. At this time, I will administer the oath of office to our newly elected trustees, Rodney C. Pearson and Constitution of the United States.
002At this time, I'm opening the floor for nominations from the office of president of the board of education for the 25 2025 2026 school board year. I'd like to nominate Ze. Are there any further nominations? With no further nominations for president, may I have a motion to close the nominations for the office of president of the board of education for the 2025 2026 school year? All in favor? I. Any opposed? So carried. Now with a roll call vote. All those in favor of member Robert Zachary Edley for president of the board of education, please say yes. Those opposed, please say no. Robert Zachary Edley, yes. Rodney C. Pearson, Proctor, yes. Sum Sher Dley, yes. Laura White, yes. and Ruth B. So now, Robert Zachary is elected president of the board of education for the 2025
0032026 school year and I will now administer the oath of office to our newly elected president. Siritution supported state. [Music] I can see the exact protect Come on. That's better. like the holidays put. All right, thank you guys. Um, I'm going to open the floor for nominations for the office of vice president of the board of education. [Music] Ruth, what is there any other nominations? Any further nominations? Yes, I would like to nominate myself. Um, are there any other further nominations? Okay. Hello everyone. I would like to like nominate myself money for vice president. Um to support my nomination there are here are a few words that I would like to share. First I would like to thank my fellow board members for engaging in conversation with me last week after our meeting. The conversation
004was in regards to our own individual thoughts, interests, and perspectives when it comes to the reorganizational process. One main benefit that could come out of this becoming a continued practice of the board will be will be us having the ability to work together prior to presenting ourselves to the public and coming up with a unified game plan. By incorporating this practice, my hopes are that from the inside out, we can move forward as a unified, goal oriented, and equally engaged board. All while demonstrating elected, no elevated collective leadership skills to our first ever exeicio student board members. And I have down here, congratulations in advance. to Noah Kent and Mattea SA for being bold, courageous, and highly capable student leaders. You are embarking on a journey that you never saw coming, but everything happens for
005a reason. I now have served on the board for two terms with today being the start of year three. my passion for education, equity, and inclusivity for all and really providing the children with the skills to navigate this everchanging world path and will continue to be my driving force. Graduation was beautiful, by the way. Um, and I hope and my wish for the children that graduated and put those caps up is that they have the skills to now navigate the lives ahead of them in this society and world that we live in. Some valuable qualifications that support my nomination would include my relentless passion for engaging in the powerful tools and resources that I frequently go to through the New York State School Board Association's professional development opportunities and recognition programs. In my two years
006being on the board, I have reached levels one, two, and three. There are four levels. I am only to the end of my second year. Besides state recognition, what drives me the most is student engagement and being a kid through those eyes of wonder. Going to the elementary school on the first day of school and going into the prepaid classrooms, you could see eyes of wonder. reading to the prepaid class with the same teacher that my son had 10 something years ago was eyes of wonder and those are the things that fill me up. Okay. So, from the first day of school tours, volunteering at book fairs, reading to the prepaid class, attending the cancer awareness go gold month gold month sports events, the autism awareness basketball game, the mental health awareness event, and much
007more. These events all drive my force as being a board member and simply myself as a human being and what I stand for, which is healing, health care, and loving kindness. Watching the children have meaningful and enjoyable experience is where my heart lies. In closing, I would like to say that it has been a huge affirmation year for the entire district at large and I look forward to continuing to strengthen the collaborative efforts between our board and Dr. Morurell, our superintendent. As we continue to be the anchors of our district, I just would like for us to all lead with kindness, forgiveness, and grace because we all make mistakes. However, becoming consciously aware of them, working hard to shift the gears, being accountable, learning, and elevating are how we're going to get to higher heights.
008with me as vice president. I will move forward with wonder, wisdom, and optimism. Thank you all for your consideration. Thank you, Mary. Um, so I'm I'm going to make a motion to close the nominations. Motion. Do we have a second? Any opposed? So, um, so Carrie, um, with the roll call vote, all those in favor of, we're going to vote on both. So, with the roll call vote, all those in favor of Rw Dunn for vice president of the board of education, please say yes. Those opposed, please say no. Will the clerk, please call the role for the vote. Robert Zachary, yes. Rodney C. Pearson, yes. Monter this is so we're gonna take a vote on each of you. So everybody has to vote either yes or no. So this is a vote for for
009president. So yeah is absent or late? Yes. And uh sorry my list not on purpose with their name. Yes. All right. Um, with the roll call vote, we're going to vote for all those in favor of Proctor for Vice President of the Board of Education. Yes. Yes. Um, education, please say yes. Those opposed, please say no. Will the clerk please call the role for the vote? Robert, no. Rodney C. Pearson, no. Yes. Sugar. No. White. No. And Ruthie White. So Ruth White Dunn is elected vice president of the board of education. Will the clerk please administer the oath of office to the newly elected vice president? [Applause] Now, we we're still going to swear in the students or do we want to we'll just we'll make the resolution and then we'll swear them in after
010meeting actually stop by and see me in my office. Yeah. Yeah. Yeah, I mean if if they can come tonight I they don't need to rush over here if there's traffic because they can go see Amy tomorrow coming to this week and I know fourth of July get sworn in and then we'll we'll say something and I will say that legally they don't require so that's not a legal requirement for them to do that. Okay. Um All right. Cool. Um, so next we're going to make a motion to for the next. Um, so next, may I have a motion to adopt the following resolution? Whereas the Southampton Union Free School District recognizes the importance of student involvement in school governance. And whereas Noah Kent, a senior at Southampton High School, has demonstrated a strong interest
011in school leadership and governance. Now there therefore it be resolved that Noah Kent is hereby appointed as the exeic member of the Southampton Union Free School Board with the term of one school year starting July 1st, 2025 and ending June 30th, 2026. Further resolved that Noah Kent shall have the right to attend all regular board meetings, participate in discussions and other and offer recommendations. However, Noah Kent shall not have the right to vote nor attend executive sessions. Further resolved that Noah Kent will receive training on the board procedures and resources to effectively fulfill their role. To be further resolved that this resolution is here appointed and implement it. Um, may I have a motion? Motion. Do we have a second? Will the clerk please call the role for a vote? Robert Zachary. Yes. Pearson Monique
012Proctor Sherwood Dudley. Yes. Laura White. Yes. And Ruth White. Yes. Awesome. Um, next, may I have a motion to adopt the following resolution? Whereas the Southampton Union Preschool District, recognizes the importance of student involvement in school governance. And whereas Mattea Sea, a junior at Southampton High School, has demonstrated a strong interest in school leadership and governance. Now, therefore, it be resolved that Mattea Sea is hereby appointed as an exopic member of the Southampton Union Preschool Board with the term of one year starting July 1st, 2025 and ending June 30th, 2026. further resolved that Mattea Sea shall have the right to attend all regular board meetings, participate in discussions, and offer recommendations. However, Matea Sea shall not have the right to vote, nor attend executive sessions. Further resolved that Matteo Sea will receive training on board
013procedures and resources to effectively fulfill their role. Uh, be it further resolved that this resolution is hereby approved and implemented. May I have a motion? Second. Second. Will the clerk please call the role for the vote? Robert Zach. Yes. C. Pearson. Proctor. Sie. Yes. Lauren White. Yes. And yes. Awesome. So, we're going to skip their oath here and go down to the personal items. Under personal items, officers and nonofficers, does any member wish to discuss or have questions? Um, under personal items, officers, non officers, does anybody wish to have a separate action? Yes, chair. Um, you're going to hold for the approval of the district clerk. Okay. Um, so, so the first one we have is, "May I have a motion to approve the appointment of Amy Pearson as district clerk for the 2526 school
014year as presented?" Motion. Second. Second. Okay. Um, will the clerk please call the role for the vote? Robert, yes. Pearson, yes. Laura, yes. Ed. Yes. Awesome. Congratulations. That was your chance. You could vote now. So, um, may I have a motion to approve all other personal item officers and non-officers as presented in the agenda? Motion. Second from Ruth. Will the clerk please call the role for a vote? Robert, yes. Yes. Yes. And yes. All right. Great. Are there any agenda items from 7.01 to 7.31 that any member wishes to discuss or has questions? Are there any agenda items from 7.01 to 7.31 that any member wishes to hold out for separate action? So, may I have a motion to approve items 7.01 through 7.31 as presented in the agenda. Motion money for the second. Um,
015will the clerk please call the role for a vote? Robert, yes. security. Yes. Yes. Yes. Um, may I have a motion to adjourn the reorganizational meeting at 6:56 p.m. with a motion? Move with a second. Will the clerk please call the role for the vote? Robertley, yes. Yes. Yes. Yes. We'll go right into the regular meeting here. Um I call the regular meeting to order at 6:57. Um will the clerk please call the role? Robert, yes. Here. Clearly here. So, just want to confirm the agenda. Um, does the clerk have any additions or deletions to the agenda? Yes, personnel item 12.02A has been added to the agenda. Okay. Thank you. Um, president. So, the next board of education meeting will be held Tuesday, August 5th, and will be a regular meeting. The district offices will
016be closed on Friday, July 4th, and observation for 4th of July. Summer office hours for district office begins on Monday, July 7th. Offices will be open Monday to Friday from 8:00 a.m. to 2:00 p.m. The STAR program begins on July 7th, 2025. Registration is still available by contacting the dis district district register or online via my school box. The program will run through August 8th. Great. Um president I just want to congratulate you guys all on the graduation. Brian, you and your staff did a wonderful job. All you wonderful was it was really cool being outside. The weather was perfect and so it was special night there. So congratulations on all that. Yeah. Um so we'll move on to public comments on this time. This will be about agenda items only. Um reading it. Yeah,
017I'll read it. Practicing here. The board of education encourages public participation in school related matters at a board meeting. Any group or organization wishing to address the board may identify a single spokesperson. The presentation should be as brief as possible. No speaker will be permitted to speak longer than three minutes. The board will not permit public session discussions involving individual district personnel or students. All speakers have to conduct themselves civily. Obscene language, leis acts, threats of violence and statements advocating racial religion and other forms of prejudice will not be tolerated. Persons make persons making presentation to the board will address remarks to the president. They will address questions or comments to board members or only district officials only upon approval of the president. We have no public comment. We'll move on to the superintendent report.
018So Dr. Morell showelcome and vice president. Congratulations. I look forward to working closely with you. Congratulations. I look forward to working with with both of you uh closely and congratulations. I know that there's a lot of promise in the future. Um I don't have a lot of um reports, but I do want to speak on the closing of the school year. So, it was an awesome closing of the school year with our convocation honoring our retirees and graduation was also amazing under the leadership of Principal Brian Zan. I just want to thank everyone who had any part to play in the year end activities. Um so thank you to our board members for your support and also for your attendance um at our closing events. I want to thank Jean for uh just working with
019myself and Dr. Don to make everything happen outside. I want to thank Ruth for trustee Ruth for her vision and and and supporting that endeavor. uh want to thank Marcus Dilova and the custodial staff who performed a yolman's job in setting up and breaking down for the graduation and convocation. Many thanks to Ray and Kimbach and the nutrition staff for their amazing lunch in many thanks to principles Benson and Zan for organizing student performances and to Mr. Venberger, Mr. Tertalia for their and Mrs. came for their student preparation for the amazing performances and thank you to the students who did an amazing job. Um just unparalleled talent. Um it was so outstanding. Um, thank you to the clerical staff and all of our offices for doing the behind the scenes detailed work to make our
020visions and dreams a reality, including Amy Davis, who sadly is retiring, and my Desta Montes, who has saved me from many a catastrophe many times this year. Thanks to all the teachers, teacher aids, teacher assistants, and staff for organizing and putting so much heart into the retiree recognitions at convocation. Also, thank you to our many Southampton community partners who delivered over $335,000 in scholarships to the graduating class. And again, congratulations, class of 2025. uh you do us proud and we can't wait to see the amazing accomplishments the future holds for you. Thank you Southampton community for an awesome awesome closing up the school year. That's it for um we'll move on here to administrative reports. Um, since technically we don't have an assistant super for business for about 5 minutes here, we'll we'll go on
021to Oh, actually, we do have one. Jean, the other one we're not missing. Yep. So, we have a assistant super for business. Jean, you want to go? The more you get to the table. Um so we met um this past Monday I believe at the audit and finance committee to see um to review the items that you see on the agenda for tonight. Um I want to um call your attention to one item on the agenda in particular that's the uh reserve plan. So, um, for the new board members, uh, about a year and a half ago, we had an audit by the New York State Controllers Office. Um, and, uh, the audit report was submitted, uh, about six months ago and I had to write a corrective action plan to the items that we
022were cited for in that report. One of the items, we were cited on five separate um, items. um we have addressed four of them and there's there's one outstanding which is the reserve plan. So in essence we have several reserves um about four capital reserves and we have many other reserves where we allocate money to. So at the end of the year when we have fund balance uh which is basically money left over from the prior year expenses and revenues um I put a plan together and presented to first to the audit and finance committee and then to the entire board on how we going to aortion that leftover money. So primarily we usually give some back to the taxpayers. uh we usually retain about 4% of it for in case we overexpend so we
023can always dip it with that 4% set aside uh and the rest we usually look at the different reserves so capital reserves we have the 2017 reserve that we usually put money into all the projects many of the projects that you see that are happening right now over the summer such as air conditioning the space in the school buildings that money comes from the reserve the 2017 reserve. Another reserve that we made a great use of was the pro property acquisition reserve that allowed us to purchase the building across the street for the district office. And uh last year we used some of that money to renovate the building so that we could move in there which we did last February. We are using the remainder of that money about 900,000 to finish out the
024renovations. Um currently the Marcus is working on um repainting the parking lot. Uh we're going to um change the air conditioning in the building. So we have a few remaining items that are being uh done right now with the leftover money. So we have a number of different reserves that we allocate money to. So this plan is basically giving you a synapsis of each reserve, how much money we currently have in there and what is the future plan, how is it funded, what's the future plan to under what law is that um reserve created, how long do we have that reserve? So if you haven't had a chance um take a look at the reserve uh the plan and if you have any questions, I'll be happy to to answer them. But it's pretty comprehensive.
025It gives you a picture of all the reserves we currently have in how much money we have in there and how we plan to use that. Does anybody have any questions? Did anybody get a chance to look at it? A really more of a statement. I would like to I see it's coming up on the agenda and I would like to table this uh until I can get on get the flow of what's happening with funds and sit down with Eugene and see exactly where things are going. It's a large amount of money uh that we're talking about in this uh this agenda item and I would like more detail on it uh before I would give my blessing. Okay. Um I'm willing to act based on the wish of the board. Just to clarify,
026this is just a plan. This is not a plan to spend anything in the reserves. Um, as of the May vote, uh, the voters already made the decision on some of the capital reserves and there is no immediate plans to spend any of the reserve money currently. I don't foresee that for at least a couple of months. Uh, we had a budget hearing about two or three months ago to spend some of the repair reserve. So there is no immediate plans to spend anything in the um reserves as it says term and just to my understand what the resolution here is to go up to that number right into the reserves. You don't have the actual numbers yet. No, the resolution is basically to give you a plan of action. What the reserve is for,
027how it was established, under what law uh that reserve operates, how much money there is currently in the reserve, and uh what the future plans are. We didn't have the history of paperwork to to uh that showed the proper establishment of it. We don't know what steps are we had to go to reestablish some of the reserve. Correct. Six of those reserves we had to reestablish because we could not locate the documents that um initially established. It goes way down prior to is is this something if we could table it does it hurt us? Um let me ask this. I think is this the reserve? Um, this is the reserve resolution that we're required to do, right? Per what the audit report said we must do. Yes. Okay. Yes. Like this is part of the
028corrective action on the audit report. Thank you. Um, if we had to table it maybe for another month for the August meeting, I don't see any harm in it. I I think that makes me feel a little better. And if it's not hurting us and it's something that we can just roll till next month, I think it's I can get meeting with you before then and at least for myself feel comfortable with uh putting that but again the board. Yeah. Does anybody I I know these again because I was at the audit and finance meeting and they're just um they're just establishing what each reserve is for. Um, like I know we're going to get into committees and stuff and later and getting you into that meeting to kind of understand and and see some
029of would be very good for that. Um, I don't know if anybody have to be established. It's not changing anything other than legitimizing the the funds. It's not not any problem personally, but I also it's not going to impact anything to you like either way. So, whatever, but I don't see it doesn't make sense to hold up, but happy to do so. Okay. Yeah, we'll discuss it when we get up to that and we'll go from there. All right. Awesome. Um, thank you, Jean. What we'll do is we don't have assistance for for curriculum instruction right now. Um, we'll table that until maybe some approvals and then we'll give our new one a chance to give an update there. Um, so we'll move on to the committee's advisory, the audit and finance committee. Um, reported
030at the 623 meeting. Um, Jean Sunni, you were at the meeting. anything that was pretty much what we talked about. Um, financial items, the treasur report, um, the warrants, um, I believe there was a claim audit report as well. So, the usual items, yeah, the appropriation, the revenue reports. Um there are certain reports that I have to submit to the board for approval every month. So those are the typical items that we do in order and then we're just waiting for the state to send us the contract for the funds have been withheld. Yes, I I've seen some emails back and forth today. Uh we're still waiting on the state and I believe that's under old business too that we discussed tonight. So okay, great. Um personnel committee we reported 624 I don't think personnel
031is there. Yeah. Yeah. Any Okay. Yep. Everything was in there. We're just putting on some camp counselors. Give me fingers. Um merger committee. We don't we have not met. I know we have a um board training that's scheduled there at the end of July with our new board members to kind of go over the different options of um what we have. So that we'll get that. And then um yeah and then we had put out the RP to get somebody to bid on maybe doing the study but no one no one responded. Okay. So no one responded. We had we put it out and then you open it and we have not got a great response that can do the study. So that will that'll be discussed. So right now we're kind of in a
032holding pattern. Um policy committee anything to report Monique. Um all right to um we actually had to cancel the last policy committee meeting. We had a long day of interviews and uh it was a Friday afternoon so we cancel them. Cool. Um all right. So we'll move on to policies for um final reading adoption here. Um so move on. May I have a motion to review policy 9240, recruiting and hiring and policy 9240R, recruiting and selection of regulation for a third reading as adopted as presented. Motion Monique, second from Ruth. Um, does anybody want to discuss these policies? We had so um All right. Will the clerk please call the role for a vote? Yes. Yes. Lauren White, yes. And yes. Great. So, um, policy is for a second reading here. May I have a
033motion to review policy 5695 students and personal electronic devices and policy 4526 district computer cell phone network and internet use policy facility staff and students for a second reading as presented. a second. Second. Um, any discussion? All right. Will the clerk please call the role for a vote? Robert, yes. Yes. Yes. And yes. Great. Um, we will move on to consent agenda agenda items. Are there any consent agenda items from 10.01 to 10.34 that any member wishes to discuss or have questions about? Yes. Uh, number 10.27. 10.27. Okay. Um, so should I pull up for discussion? Okay. So 10.27 27 is the um say sponsored research agreement. What? Yeah. So my my question is uh I see it's the research agreement with Yale University. Yes. Um basically I don't know what they do. um what
034do we actually get out of it and um is it budgeted for number one um do we have it in this year's budget for $80,000 to be expended? Yes. So um it is budgeted for um what they do is um defined in the contract itself but um just to give a high level explanation they uh work closely to conduct an excavation of um culturally responsive practice as related to the um shikok uh and the district relationship. ship and how to address uh intergenerational trauma that has been experienced by our Shinog Nation, but also to equip teachers and administrators and community members with the skills, abilities, uh and philosophies to be able to best educate our children of Shinak descent, but also They also provide deliverables on um um work that um that induces healing from
035traumatic experiences uh that have been historic and longstanding in this region. Um they bring together our community around these aspects. um they give voice to our teachers, our administrators but also to the Shinaka community and try to bridge divides uh amongst the groups. So it's a very sophisticated uh professional learning researchbased process and so we are in year two of three and we actually are under budgeted for this this year. Um, and so yes, that's uh that's kind of the high level of what they do, but the deliverables are actually in the contract. So this year, $80,000 is going towards that. Last year, how much went towards that? Or did we not have it last year? It was 135,000 which was which was spent last year. Yes. And so we're underbudgeted this year for the
036same pretty much the same uh resources, but that was, you know, due to my lack of understanding of what the contract should have entailed. Okay. But they're willing to work with us with this budgeted amount this year because this looks like a new contract. I look through the contract that we have available to us and it doesn't really spell out anything of what they're doing, but uh also um it's for this year. It's uh nothing for for last year that I can see u not a three-year contract. It's for this year. Yeah, we couldn't do it three year. We have to do it year to year. Okay. Is what I was told. um they did deliver quite an extensive report on our action items and that's where the second and third year contracts uh are
037deriving from. So I think um they we want to come and present to the board. is going to come um I think they're coming in the August meetings, one of those meetings to present their findings and the need for this critical work, but to continue their work in this regard, we needed to get the contract signed even though it's under budgeted. Okay. Thank you. So, that'll be here soon. All right. Anybody Brian, did you participate in some of the stuff with the L? Do you want to because I know last year was it was more like information gathering, right? Really about information gathering. So I participated in the interview sessions for the administrators and I helped um facilitate our teachers participation in the interviews uh throughout the school year. So really it was all about
038the collection data collection. Yeah. And then my understand year two and year three is about implementing some of that data into effect. And I think we we've discussed it a little bit this year with what they found. It's kind of some some interesting stuff. Um I'd be happy to share the report with you, Mr. Pearson. I I'll I shared it with you all. You all I will reshare it. I will reshare it. Um because that would be nice to have as they're coming before us and talking to us. You have that report uh which is very significant. So I will reshare that report with the entire board again. Yeah, I think in one of the board meetings that I made before I have been put on was that they were going to get that uh
039the actual person that does this study to come in and talk to the board which uh haven't seen anything about that yet that that that is to come. It it was supposed to happen in June, but our meetings got really backed up. You know, we just got really behind in some of the meeting schedule and to uh the nation wanted to have a meeting with us, the district about that report before they did a actual presentation. So, it's coming this summer. We we felt like it should come in August. So, it'll be next month. They'll be here. Thank you. Okay. Great. Um, so are there any consent agenda items from 10.01 to 10.34 that any member wants to hold up for a separate action? No. Okay. Um, so can I have a motion to approve
040consent consent agenda items 10.01 through 10.34 as presented in the agenda. Do a second. Second. Um, will the clerk please call the role for the vote? Robert, yes. Pearson, yes. Laura White, yes. And Ruth White, yes. Okay, awesome. Um, we're going to move on to action items for financial. Are there any financial items from 11.01 to 11.11 that any member wishes to discuss or hold out questions? I'm going to hold out financial item 11.11 for separate action. Are there any other financial items from 11.01 to 11.10 that any member wishes to hold up for separate action? Um, may I have a motion to approve financial items 11.01 01 to 11.10 as presented in the agenda. Have a second. Um, will the clerk please call up the role for a vote? Robert, yes. Yes. Yeah. So,
041um I held out 11.11. That was what Chip had asked about before. Do we have any other discussion um before we move forward or anything with that? Okay. I basically gave you what I thought. So, all right. Cool. Um, so may I have a motion to approve financial item 11.11 to approve the Southampton Union Free School District reserves and fund balance plan as of June 30th, 2025 and adopt the following resolution. Whereas by action of the board of education, the Southampton Union Free School District has previously established the following reserves. Accommodated absence reserve, retirement contributions reserve, the ERS, retirement contribution reserve, TRS, unemployment reserve, self- insurance reserve, workers compensation reserve, 2017 through 2027 10-year capital reserve fund, capital reserve for bus fleet replacement, capital reserve for technology equipment fund, re repair reserve. Whereas the board
042of education of Southampton Union Free School District reaffirms its intent to maintain the following reserves. compensated absence reserve, retirement contribution reserve, retirement of the ERS, retirement contribution reserve, TRS, unemployment reserve, self- insurance reserve, workers compensation reserve, 2017 through 2027 10-year capital reserve fund, capital reserve for bus fleet replacement, capital reserve for technology equipment fund repair reserve. Be it further res resolved that upon this recommendation of the assistant superintendent for business, the board of education for the Southampton Union Pree School District authorizes a transfer of up to $3 million from available fund balance as of June 30th, 2025 to the 2020 2017 2027 10-year capital reserve fund. 500,000 from available fund balances as of June 30th, 2025 to the capital reserve for technology equipment fund. 500,000 from the available fund balance as of June 30th, 2025
043to the workers compensation re uh reserve, 1.25 million um from available fund balance as of June 30th, 2025 to the repair reserve fund as presented. really tested myself education there that one. Um, do I have a motion for that? Motion by there. A second. Will the clerk please call the role for the vote? Robert, yes. Robbie Pearson, no. Sugar, yes. White, yes. White, yes. All right. Um very um that um we're going to go to action items, personnel items. Are there any personnel items from 12.01 through 1 through 5 that any member wishes to discuss or has questions about? Um oh, are there any personal items from 12.01 1 1 through 5 that any member wishes to discuss those questions. Um I will hold out personnel item 12.01 as presented in the agenda. Um are
044there any other personal items 12.01 1 through 5 that any member wishes held out for separate action? 12.02. Is that correct? No, we're not yet going. All right, I will hold out for um may I have a motion to approve personal item 12.01 for the retirement of Deborah Rosen with regret and gratitude for her 20 years of service to the district as presented. Second move. Um will the clerk please take a roll vote? Robert, yes. Yes. So you should get your way. Yes. Yes. Want to congratulate Jenny Robinson there on retiring. She's been a staple of this community and school and everything and wish her well. Um so do I have can I have a motion to approve personal items 12.01 1 through3 and five as presented in the agenda? Second. Will the clerk please
045call the role for a vote? Robert, yes. Captain, yes. Laura White, yes. And yes. Um, thank you. So, we'll move on. Are there any personal items from 12.02 6 through 67 4A that any member wishes to discuss or has questions about? Are there any personal items from 12.026 through 67 or a that any member wishes held out for separate action? Yes. Um 12.02 number 67 and also number 46. Yes. Okay. All right. So, we're going to hold out um number 46 and 67. Um so, may I have a motion to approve personal items 12.02 O2 6 through 45 and 47 through 66 and A as presented in the agenda in the agenda. Motion second. Second group. Will the clerk please call the role? Robert. Yes. Rodney. Yes. Yes. And yes. Great. Um, may I have
046a motion to approve personnel item 12.0246 as presented? Second. Second. Will the clerk please call the role for the vote? Robert, yes. Bonnie C. Pearson. Captain Sugar. Yes. Yes. And yes. So, may I have a motion to approve personnel item 12.0267 as presented? Chip. Do you want to say something about 67? I'd like to talk about number 67. This is the salary of the Brian Z. I'd like to know where this number came from, $223,000. How do we get to that number uh or the same position was uh Jamie Botcher was at 202 and she's been here for three years. Now we're putting a new person in at this position. How do we come up with that number and does that get discussed with the board? Was that brought to the board to uh see
047what that number should be? Was it discussed with Mr. Mingo what that number should be? And how do we get to that number 22,000? Yes. Oh, sorry. Too close. Um, thank you. So the position was posted at the high of 225. The salary range was 205 to 225. Dr. Zan currently makes 215,000 in a job he's been in for 13 years. brings a wealth of knowledge base and institutional expertise to this world. Before Dr. Botcha left, she would have also made 225,000 because as we look around the island and what assistant superintendent for curriculum and instruction are making, they're right. It's they're right in there with their with their colleagues. But for this to be attractive to a doctor's, I could not say take on more work, do more, have more breath and depth of
048positionality within our district for a pay cut. So this was attracting him. And I I feel that we actually, you know, it I feel he was was was awesome in taking that salary because it does only represent a $7,000 raise for him, which for many that move into the ranks of executive leadership, it's a it's more high stakes. He no longer has a unit to protect him. He he you know he's out here. We're on our own. And so that's why that's why these positions require so much more than in my estimation than a unionized position. But in addition, I just want to bring to bear the just the um the ilk of Dr. of Dr. Zan. So, one of the things that I I need us to know clearly is that Dr. Z aren't
049hanging on trees just waiting for us to pluck them out. that there this kind of talent this depth and breadth of talent and knowledge base institutional knowledge that Dr. brings to this position is not found everywhere or easily and especially to come to the east end which is you know we can see just from a a a myriad of departures how hard it is to be on the east end to cope with a lot. So I am proud that Dr. Zan I'm sorry how do we get to that number? How do you get to Well, we spoke with the board. There's a board there's a there's a committee it's the uh personnel committee and we take all these issues to the committee before we actually bring it to the board and and that's what the
050committees are for to vet us around salaries who we're choosing why and so those questions are actually asked and answered prior to a board a board meeting so to get And Jane Mingle, Jeene Mingle also uh ensures that our district can handle such an amount. Right. Just want to make sure that I get that straight that this didn't go to the board. It was went to the committee of the board. Well, at least to the board, board members on there three board members, right, that serve on every committee. I know this. Okay. That's where it goes first. Yeah. I just Yeah. So, it was discussed during the personnel committee. Um, and just so you know, um, our old super contract was up and we had to reassess what the job had been. So, the offer
051was actually going to be at that same number for Jamie. Um, and I I know, you know, it was the higher end of what was posted on the the salary. I I personally believe Brian's worth every every dollar of it. Um, and he might be you don't know. We're going to find out. Um, and I I also want to commentate that that Brian also um had the option to take a one-year leave as um principal of the school and then that would have had us only being able to to hire a leave replacement for the year in that job. and Brian um so graciously like he wanted to jump right in and he resigned from the position giving up that safety net of the one-year leave um to allow us to interview and hire somebody
052permanently into the principal position. Um so that that was also, you know, a big thing Brian did. So I'm I'm betting on Brian. Brian has received principal of the year designation. Brian has has Brian has received over $335,000 in scholarships. He's been the vessel for that kind of uh uh partnership within our community, the conduit for that kind of community partnership. Brian has had over a 90 a 90 graduation rate. Sure that the board is aware of how much we are spending and going up. Right. This was posted. This was posted before you met. This was posted. So that number came out of thin air. Then you met and we talked about that's what I have a problem with. That number should be discussed before. We are the first strings here. That number is most
053likely what he is worth. But that needs to be discussed with the board of four. That's it. Thank you. Um All right. So, um may I have a motion to approve personnel item 12.02 67 as presented? Motion. Second. Um, will the clerk please call the role for a vote? Robert Zachary, yes. Ronnie, yes. Sherwood, yes. Laura White, yes. And Ruth White, yes. Um, so may I have a motion to approve the minutes of the 617 2025 regular meeting and the 625 um 2025 special meeting as presented? Motion. Do I have a second? Um, will the clerk please call the role for a vote? Robert, yes. Great. Awesome. Um we're going to move on to unfinished business here. We have the um board of education committees. Um so we have to have the audit and finance
054committee. Um last year we had a personnel committee, a policy committee, and a merger committee. Mr. Mr. Directly before you continue, I just want to point out that we have a couple of teachers here um in the audience that were just appointed to the team here and being that they here perhaps maybe we want to give recognition. I didn't even Yes, I didn't even please. Sure. I'll tell you I was wondering what you're doing sitting over there. Welcome to uh the team here. Awesome. I'll I'll jump into the high school and then So, Mr. Skiirk is here. Highly recommended for our technology. He's filling in some giant shoes of Mr. Nolan. Uh coming from the Miller Place District. Uh we are very lucky to have found him in our search. Um and we are looking
055forward to uh 35 more years of technology and construction. So, thank you for coming. You're welcome. and um they have a lot of wonderful things to say about you during the personnel committee. So, it's a pleasure to meet you in person. I never met you so I wouldn't have identified you, but welcome and um we'll get you coaching football like Jim Nolan out there running the wishbone or whatever. Three yards in a cloud of dusty like so. At at the high school level, uh we do have Maya Jones in the back. So, congratulations to Maya. Maya is uh was just appointed probationary math teacher at our high school. Completed a one-year leave this uh past year. Local here to the east end. Grew up in East Hampton. Um has great connections here to our students,
056our community. Uh came in this year on a on a fully elite just did an amazing amazing job. We were so proud of her and it was just so happy to we are so happy to recommend her and that have her appointed tonight. So mine so welld deserved. We look forward to watching you grow. Welcome. Welcome. We also had not present tonight but with her family Rachel Patine um who was appointed our living environment teacher who we shared uh at the high school and intermediate school. Again a familiar face to Southampton High School. She served as our biologist for many years. Has just done incredible work in our marine science lab. worked so hard to earn that uh teaching certificate and uh again really really proud of her and looking forward to her joining the
057team and I believe we have someone else here correct from the elementary school correct? Yes. Would you? Yeah. So maybe perhaps would you like to uh share your name with everyone? Hi my name is Julia Peralza. I just did a labor phrase in a prek and I loved it. Now I'm gonna be doing kindergarten. Yes. Welcome. Congratulations. Congratulations. You look familiar. Yes. Well, welcome you guys to um very exciting and I know this my first board being up here too, so I'm a little nervous. Um but we're looking looking forward to to having you guys. So, I know this is a big night for you guys and I think as as Patrick always says, you know, it's you're a line item here that we're looking at, but like when you get your approval, it's a
058a big thing. Um, so, you know, so I'm glad you guys came. Very excited that shows good faith. And I know there's also one more that we just approved too, right? Yeah. I got to say, Mr. President, thank you and with great honor, I ask that Dr. is on. If you can please take your rightful seat over here now as my newly appointed assistant superintendent for curriculum and instruction and and I thank you and I think at some point sorry that's okay you'll see them around Pat. But um I know that uh you'll allow them to give some report at the end or Yeah. Well, actually, well, before we go on to unfinished business, we'll go back here to the um assistant super report um about maybe some of the plans stuff that you're looking
059forward to. And um I want to thank you also for coming tonight. I know you guys had a boy scout thing that your family was going to. So, I that I appreciate that you you came here and tonight is a big event for you guys and saying in the future now, go to go to the kids stuff. It's okay. It's family first. So, but thank you for being here. And again, I have to give a big shout out to my wife and the quarter. I called the quarterback. Uh there she is jumping in right there leading 150 scout students and families at the game onto the field giving the flag salute. So uh definitely would want to be here and again she just want to extend her thanks uh to the Southampton community because even
060for her it's like a family here too. uh she's she's uh met so many people from the elementary school and high school and again we're just so excited and for me just so grateful for the opportunity uh to be able to start here um in the elementary school as assistant principal spend time in the elementary school community and then um to have the opportunity to serve as high school principal has just been one of the greatest challenges and one of the greatest experiences of my life and I will never ever forget um from the relationships that we built uh to the work that we got done. Looking back at some of the high school staff there, it's just been um it it really is uh just an an awesome awesome opportunity and I'm so grateful
061for the support with the trust and uh I am ready to roll up my sleeves and work with the team with Dr. Morell and Mr. Mo and certainly um I will not disappoint you and let you down. So very excited for just very humbled and thank you so so much. Awesome. Thank you. So now if you would allow me for that one first report. Okay. So um for my for for this first assistant superintendent um report I did want to give a big shout out. Ah here's my Okay. Um certainly I just wanted to um bring to the board's attention something that you allowed us to work on this year and I wanted you to hear a little bit of the um the just what came of it. So I do have a letter here
062that was written by our new first year um home family super science teacher Diana Digido. Um she came with just great vision, great ideas for this program. Um, and just allow me, I won't read the whole letter, but I highlighted a couple of pieces which give some context. Um, at the beginning of the school year, uh, she wrote, "I was excited to present the idea of training and executing Serve Safe coursework for each of my family and consumer science students enrolled in our culinary arts classes." And this is something that Southampton High School's never done before. Um, knowing and understanding that we are a tourist community and there's so much opportunity for our students. um she really pushed the Surf Safe um certifications for our kids uh just over the course of the year or
063over the course of the year. Uh she did so many things with our our students from preparing dozens of pies for our veterans for dinner um packaging items for the Haunted Hallways PTO event um for preparing dinners for um any of our homeless community members here around the holidays. um bags a thousand bags of popcorn um to support various district fundraisers around uh held our Super Bowl empty bowls um fundraiser for for uh along with Island Harvest and supported Island Harvest through that as well. Um again and I can go on and on and on for that but but really the the practice pays off because each of the students who completed the serve safe course passed it and that was over 70 students that means 70 work ready students that we have um at
064the end of this year. Uh again, so we and also please understand that the serve safe certification also granted many of our students employments this summer and they're actually had to prove and show their certificates that they earned so they can handle food. Um so with that uh she was so grateful to the board and the administration um on agreeing to support her uh with this and and again just when she speaks with parents they're so elated. Um, and not only do our students have they committed to something that produced a worthwhile benefit for themselves, but they also got to give back to their community all all year long. And she looks forward to um continuing that initiative. So I do have samples of the certificates that all of our students earned uh that they
065gave to their employers and uh just with her efforts and you see the transition happening with the blue ribbon commission where we're shifting um really what makes uh what does a graduate look like? And again, when you look at some of those changes that we have to make and increasing some of the vocational skills for our students and they can show that to earn graduation, she's already a step ahead of the game and just kind of uh our partnership together with her vision and really putting it together. Uh I was so grateful. So I do have a letter from her uh to the board of education. I'll give to the clerk and the clerk can share that so you can read everything there. But uh just wanted to thank you on behalf of uh trusting
066us with this and uh again a big shout out to uh Miss Domo for the great work. So thank you very much. Thank you. Did she also want to make the popcorn? She did. Okay. All right. I remember the popcorn thing. That was pretty good. All the different flavors I've never had. Oh, and the sweet potato pie that we got. Yes, that's right. Sweet potato piecorns and kid the students have thrown out ideas to her and it comes from the students. No matter she takes it and she runs with it. Awesome. So it's great. That's great. Um cool. Awesome. So we'll go back now um to the um board committee. So we have the audit and finance, we have personnel, we have policy and we have the merger um committee. Is there any other committees?
067I know um Marcus had talked about bringing back the facilities um as a separate committee. Um so yeah, we still Yeah, I still think that's good. We used to have a wellness committee and I know that um Mon'nique served on it and Darren does with Reagan, right? We used to have three board members. Okay. So, I I I do think that would be a great one as well to um to have back and have board members attending that so we we know what's going on with the new kitchen and the food programs and and stuff here. Um all right. So we're at with auto facilities personnel policy merger wellness. Is there anything else? I know that we talked about doing some kind of if I may for the facilities committee. Yeah. I don't know if
068it's necessary to have a meeting every month. So we may consider having it quarterly or as needed as needed. Um so if we do it let's say quarterly and we need a meeting in between we can always take I agree I agree just having but I also think that I would love because we didn't do this with you guys last year where all the trustees do a tour of the build. Um I would like to see the opposite. I'd like to see it once a month. This facility is huge. All these buildings, uh there's a lot going on every day. Even if it's a small meeting, even it's something that's uh we're going to meet with Marcus or whoever is going to be on that meeting, getting a list, I think doing it quarterly is
069not an agree. could we could set it for the month and then if there's nothing to report or something just an update um with Marcus because I I know that that was one things that he had asked about was the the um was bringing back that facilities. So we'll keep it the once a month and then and we'll leave it up to the committee on how often you guys want to meet which is which is perfect. Okay. Um awesome. So I know Termaine is not here. Did he email you anything about committees or say anything? Um, so, so what I I was thinking is what we'll do is we're going to ask everyone, we'll fill in and then maybe finalize the committees next month so that I can also ask Germaine and tell him like
070where we need Phil and then we get his opinion on where he want because he was on a few committees. Um, so I I know like a finance I I feel as the president I I would like to sit on that. I think Chip would too. Um I know. Okay. All right. All right. Cool. Um so we have that. I know Germaine was the other was the other board member on that. Um we can leave in on that. Um the facilities committee. I think Chip. Yeah, I'd love to sit on the the facilities committee. I have extensive background um in construction, uh just anything uh you can name it, plumbing and all that good stuff. So, I think I fit well in there uh to uh to run. Yeah. Okay. Anybody else? I'm h so
071I the only thing that I would like to say on this merger because we have new trustes I'm happy to to be an alternate um but nobody else wants to but I'm a seat so that people can take and that's a good point we actually need you okay um we do need alternates for each committee so what we do is we have a fourth person because we can't have more than four there um can't have more than three there. Um, and if one of those people can't come, we do like a fill in. Um, so we'll need a alternate for finance, audit finance. I don't know. You want to do that? And you'll do the alternate for facilities too. Is that um Okay. Yeah. You'll be altering for facilities. Okay. Monique will do on on
072that. Um, and then we still have one more spot on there. Um, I'm I'm happy to serve on there. I don't know if the We'll talk to Germaine about it, but um I'm happy to take that if he's he doesn't want he wants it. I do that. Um, the next is we have the the personnel committee. I I know Laura's interested in that. Mon'nique, are you interested in staying on that one? I had that. And then um again, the third member, I don't I was on that. I'm happy to give that up if Germaine wanted to stay or if he doesn't um I would just so we'll we'll leave that open too. Um and then the policy committee um Monique you were on that and you say that. So we'll we'll do Laura Ruth and
073Monique on that. And then um the merger I was on, Sunumi was on. Um Carol was our third. Um Germaine was our alternate. I don't know if there's anybody that want to do that or want to talk to Germaine about that. Um I'd like to stay on. Yeah. So, we'll stay on and then we'll we'll talk about that opening there. And then is there anybody interested in being an alternate actually for the personnel? I guess we'll do the alternate, but the personnel one will either be Jermaine or myself, whoever wants to get on that, I'll I can be the alternate. And then um policy committee and then we have an alternate. We'll put Sunni on that. And then merger, we'll ask Jermaine, is there anybody that would potentially want to be an alternate for the
074the chip? Okay. So whether Germaine want you might want to be on that will make you the alternate on that trip. And then the wellness um I know Mon'nique you were interested, Laura was interested and Sunni was interested. Okay. Okay. So we'll do alternate soon. You happy being online? Maybe maybe not. Sure. Okay. Okay. And Monique will you want to be on this, right? Yeah. Okay. Um, is there four that might well the you guys the the wellness already um meets with we so we had that last year and then in discussing we said separate that out. The wellness is a meeting that's already done at the school that um you guys don't go to, but I I think Darren and run it. Um so the board members just want to attend. It's an open
075meeting anyway. So it's not something you have to feel obligated to go to. So that that that meeting don't worry about. No, no, that doesn't matter. And then even the facilities one with with Marcus. Did does the superintendent usually go to that one or was that okay? So we'll see. No, no, we're saying wellness definitely not. Um facilities. So So it's really the four. Yeah. The the wellness one is a is a school level one. Um all right. So we need a fourth for that. I I do we'll talk to your we'll figure it out too ideas. And then I just want to say because I'm a little bit worried about wellness they have to do like we don't have to have three board members. We can have up to three board members. So I
076don't want to overcommit myself but we'll go and then just so everybody knows like even if you're an alternate a lot of times the alternate can't make it. So this you will be you would be reached out to periodically, you know, for, you know, the availability if you've been able to. Yeah, I I actually I attended a good amount of meetings that I wasn't in the ultimate for this year. So, um, so you'll be surprised how many of these you'll end up attending. And and again, the wellness we can we'll just we can we'll just leave that as Monique's going to go to we'll do the updates on it and then if Sunni Laura can attend, great. If not, we'll it's good to Yeah. Yeah. We can have one or two. That's a meeting you
077may think that we don't need to feel to fill if it's wellness is actually a district level that's required by law. So that's held whether the board committee or not. So honestly I mean if you want board members to attend and come back to the court that's one thing but as far as attendance it's not required. So you know maybe it would be that we would give the names of people who are interested in attending so that committee to make sure to include those members on the communications of where the meetings are. That would be perfect. And then if you guys can't attend, it's not something that we have to be able to fill to get the board there. That sounds good. All right. Awesome. Cool. Okay. Yeah. Yeah. So, we're going to hold off
078on taking action till Germaine is here on any of those committees. But if just because I know some of these meet over the next month and we have villains, whatever we want to discuss, whatever ones that we'll have to like meet before this next meeting will be personnel and audit and finance. Um, you know, it would be nice to meet with policy if we can, but not have to. Um, but uh personnel and audit and finance are too that we Y so we'll do is we'll have those meetings and if you just let us all know as a board and then if the people that are going to be on them respond um they'll attend. If not we'll we'll do a fill in or something for those meetings for this month and then we'll take
079action on August 5th to see everybody when Germaine is here and after we weigh him out on um what he feels with the other ones. So and it will take a little bit of time once the um are appointed to schedules. Yeah, exactly. So, we'll we'll leave those meetings as is with the regular scheduled date for July. And if our new members can attend, yeah, love for you guys to even go to some of the meetings that you you might not be on, especially in July. Um so, if you know where you wanted to attend a audit and finance in July, be great just to see how it goes. Um and even you know any of these other ones here that you're not on like um ship if there's a personnel committee you could attend
080and stuff just let Amy know and then usually they stuff email will go out and then just CC Amy and then you CC the president vice president so we know stuff and we'll we'll make sure Uh kind of. Yeah, we're not we're not approving anybody. We're going to put it out to the whole board. So like the audit and finance, I know you're technically on right now. You're going to be getting on. You don't have to attend it. Um and then maybe Chip and Laura would go for that for this month. So then Laura who's not going to be on the committee could see it, you know, and get experience about what it because I I actually went when I first joined the we we pushed them off till September to do the reassignment and
081actually was interested. I got to see a few of those committees before I joined um to see what So awesome. Um so we're hold off on any action on that. Um the next is a board education retreat. Um Okay. Yep. So, so last year we did a a board retreat with everybody here um the full day. Um I know we have some new board members. I don't know. Last year we also did new superintendent so it was good for us all to kind of meet and talk. Um I don't know if we have topics, dates any you guys. We doing a full day half day just again though we can't advocate for getting doc again because we had other people and she was just really effective. I'm not saying we have to use but she
082was really effective and I think something that helps um I think the most impactful is is learning how to work together. She did one a couple of them a while ago where it really gave insight to how everybody thinks and if you can respect each other's point of perspective even if you don't necessarily agree but you can kind of understand and have empathy for how a person thinks it gives you a little bit more um a better um opportunity to receive things. She just was really good. We've had other people that was not as effective. So unless there's another recommendation, I would just suggest, you know, if she's available, it's really difficult to get her. Yeah, she's she's since moved on and is no longer in that training role at all. So she's in that
083department, but the last time you guys had her, she came down as a special thing just for us because she's actually her role has changed in this. So she doesn't typically do those trainings anymore. So I can't Yeah, I understand. But open to, you know, other options. I do think it's a good thing to have um for the board since we have also members and it's a relatively young board. So I do think a retreat leadership is is beneficial. Yeah. I also definitely I think we got to do it and uh I go by your recommendation. You guys have done it before and very highly recommended. If we can get it, great. Maybe she has a recommendation for someone who's in that round. Yes. I mean, I don't Yeah, I really um would love to
084I had spoken with some of this uh folk earlier this year. Okay. Um, I really think it would be really important for us to have uh a training on board superintendent roles and responsibilities and operations. They do a real real quick training on this to show us define roles, what's in the superintendent's perview, what's in the board's purview, what's what's, you know, what is governance as opposed to what is management. and they do and I think that would be just like a really good training to go deeper into. Um I also uh you know just uh would like to see uh what they say about uh uh superintendent evaluation. And I I would like to be where we're all together to hear about how that actually, you know, just I know a lot of our
085board members have been trained and that's good, but I would like to be in the same room because they do offer that that all of us could be together while we're hearing how that evaluation goes. Um, so I I definitely think too with us having new members that a retreat would be really really um worth it, especially when we're talking about roles and responsibilities moving forward of what is the superintendent's authority, what's the board authority, and how do they work together to have harmonious relationships. Um, I, you know, I know that we could probably get the, and I don't want to speak too soon, but I know Dr. Zan, we might be able to have that at the Parish Art, uh, the Parish Art Center is willing to provide the space if we can get
086the right gate. Uh, and so they'll they'll do that uh, for free for us, I believe. Right. Um, for a board retreat. That's fair. Yeah, that's great. I've never embrace my street director herself that we had conversation. So certainly I can give you tomorrow but she was gracious to offer uh our meetings. Okay. Just so that you know these things tend to like happen quickly. So this way I can reach out to But there I can tell you there are more specific days that they prefer, but I once you speak with her, she'll be able to really explain all that. The museum is closed certain days, so there's much more flexibility on certain days than others. And when the museum's closed, it really she stated that there are several spaces that we can choose from
087compared to when it's open. You know, you could just on that. I know we had a conversation. before [Music] call. So, sure. Yeah. So, it sounds like we're all in favor of doing a border trade. We'll we'll reach out some people get the options of any um what we'll do is we'll probably look at dates like middle end of August. So, um again, it's all going to be based on all the boards. Yeah. So, so I look at is we'll get the dates and then if um there are any dates from board members that like you can't do um before the next school year starts in September, like you're away for a week or something. Just try to get that to Amy um prior and then when we have dates, we'll we'll put a bunch
088of them and and figure out a date. and then um whatever I I would reach out to Dr. Dr. and I will coordinate with her calendar. So you know the scheduling is always an interesting proposition. Yes. um especially with um seven busy board members and moral is very busy as well and then you have start I'll start with Dr. schedule because hers is going to drive like she's available and then I'll reach out to all of you as a board. We'll try to get, you know, it's much easier if we have collection of dates, several dates to go there to then approach your stuff because that way we don't have to go back and forth a million times. But I promise I will work to coordinate that with you all. Yes, just be mindful of
089emails and the backcess and and I figure it'll have to be after our next board meeting. So, we'll have to get this agenda approved. Um, actually, no. Um, you guys are gonna hopefully have this board. What I do need to know when I talk to you though is you guys need to formally tell me what the topics are going to be so that I know what to work out with them. Um so I just in listening to the conversation it sounds like um roles and responsibilities is one I don't know if you guys had a chance to look at the actual flyer that I attached to the agenda. So they do have um you know that section of different things that that could include in working with this. But in the past once we've kind
090of pulled in on a general topic maybe send out an email with a survey to all of you guys to kind of tighten that up to know where you guys want to go with that. Um I heard um they had highlighted in their um brochure a full service superintendent evaluation form. So I'm assuming that's like what you're looking for. Dr. URLs. Um, so that's another thing that they highlighted. And in Swoopy, I heard what you said, but I just kind of want clarity on what it was that you had mentioned. Um, they they talk about topics like umunication, team building. Yeah. Yeah. So it sounds like that could kind of be put together with that roles and responsibilities and they could build something custom for us in that regard. So I would mention that we're
091looking for roles and responsibilities with the addition and all of those kinds of things as well. All right. So, may I have a motion authorizing the district clerk to arrange for NISPA to provide a full day board of education retreat with the topics of roles and responsibility, team building, self-evaluation, [Music] superintendent evaluation. Anything else I'm missing in there? Communication. Communication's big and team building is huge. roles and responsibilities. It's spelled out. We have the law. We have the roles and responsibilities. Just go to the law. It's right there. All right. Um and to approve at a location to be decided um of the of the retreat and authorize the district clerk to finalize arrangements for this retreat. motion or a second from Monique. And will the clerk please call the role for the vote? Yes.
092Laura, yes. And yes. All right. Before we move on to new business, we're going to open up for the second round of public comments. Before I read the paragraph, is there anybody here that has got nothing? You want to talk about Thomas and all? Okay. Thomas is another scout, right? So, I'm gonna skip here. We open up the public. Um, we're going to go on to new business and items not on this agenda. Does anybody have anything? You have something for new business? Yeah. Uh, under new business. Um number one um the Native American tuition contract. Can someone provide me the official board action uh that this appendix D and a copy of book or a copy that was sent to the state. We must have taken a copy of this before we send it
093out. I'm sure a contract like this. So I I know it's not finalized but we did send we had agreed upon stuff that with the shinik and then it was sent up to state I I don't know if Jean or Dr. do you have any because I know we have so from our standpoint we have not received any tuition yet for the 2526 school year is that correct? Yeah, the the state will the 24 25 school year. Yes, I have built them for um two occasions already for three quarters of the tuition, but the state will not make any payments until we have a fully executed contract. Just to give a bit of clarification. So, the contract itself is pretty much boiler plate. The only thing that's negotiated with the nation is depending So the
094contract is between the state and the district and appendix pretty much fell out to the nation. So we're still waiting to get the contract back from the state that made several calls and emails. I've been told on several occasion and so Dr. Mara has reached out as well and they told us that it's with the U controllers. Yes. So, I know you had sent me the contract number. Um, do you have was that the right that was the old contract number? That's the old contract. I don't know. Do we have any new contract number? Um, because I I had sent that to a contact at the controllers's office who saw the email today. Um, and the controllers's office said that they did not have a contract under that number there. Yeah. Do we have if
095you could try to get the new one? The state would issue the state issue that because they're saying they can't look it up without a contract number. I think we're getting ahead of ourselves. Was this Was there an official board action on this? someone provide that because if there's no official board action, it doesn't mean anything. You could sign it and send it to the North Pole and it doesn't matter. Well, I don't we're not waiting on the appendix D back, right? We're waiting on the contract the actual contract part back. than appendix D if I could see that because that's got to be an official board action also. Well, nothing has been signed and agreed upon until we get it back from the state with them approving it pretty much. And then that's when
096the action happens. But the problem is we send it I guess it goes to the state ed and then they send it to the controllers's office for I the way I'm reading it is that it has to be signed off by the board. It is an official board action and then it is sent up. They both go together. They do once the contract comes in the state will not consider the contract without a year late with appendix D and they they took their time. Now I don't know what the issue is at this point of what the holdup is but it is with the state. We we have not done anything wrong. Okay. I'm I'm good with that. If you can produce If you can produce this board action, I'll be happy. I don't think
097you have one. The board has to agree on it and then it goes. If you don't have that, you might talked about it, but it still has to go on a vote. I disagree with um with you. I I'm the only one here who's been through two cycles of contract negotiations with the nation. Last year it was a little bit different. It was very different actually than the first. So I'm I we should have had it was delayed um for a variety of reasons outside of the board's um doing we have to do the board but I agree with you it has to it should have come here and I don't know why it hasn't been waiting for it to but we did discuss appendix D. Um, I I can't say 100% that I'd have
098to go back and look at the the videos, the recordings of the meetings from October to see if we did discuss it. I mean, we've talked about it many many times, but if you're asking right now, I we have to ask all of us. I I know we've talked about it exactly, but I can't say officially. I think if we can produce that, we won't feel that. I agree. It was again my only experience being the oldest person here of the school senior is that we went through two cycles. So both both were very different. The first one um board members, new board members attended meetings with the council and um but they sat in observation only while the district administration negotiated with the council and then it was approved by the board and sent
099off. It was very different this past year. Well, I'm going to say this. I did not move on any action without board consent. And I don't know how fuzzy memories are at this time, but it was a year late and I was directed to get the appendix negotiated and done. And that's what the attorney and I did and this board authorized that I move that to the state. the state authorized that I move it to them. And that's where it has stood since October of 2024 when it was already a year late prior to my assignment as superintendent. So, I just want to make it very clear that no one forgets that authorization because that authorization happened and then it moved through. It's not our fault if the state is holding it. It's for us
100to continue to petition to the state to give us the funds that we so rightly deserve. So, you're not what I'm saying. Um, what I'm saying is that appendix D contract if it hasn't have a board action saying yes, yes, yes. Everybody saying yes or no, it does not mean anything. That means it did not You could talk about all you'd like. Unless this board acts on it and votes on it, it means nothing. when the contract come through, the board will vote on the contract. No, but just to just I think what you're saying is we did go through it in executive session and I remember we all agreed like we negotiated that and agreed upon that. I have to go back and look at October. There was actually an official action that we
101did publicly. I I don't know that but we did agree in executive session I think with the previous board and this is not held up because of morale. was that look I I just want to get it done with this. We approved it in executives. We talked about it but we don't know if it actually got to the board to Well, I don't remember taking official action. I haven't very listen if we can produce the action thing everybody's good. If we can't, then we need to backtrack and start to put things in line to get this money moving. Is is that something that could be holding it up is that it's not signed on, Jean, or never. Do they even have it? they keep saying, "We will let you know when it's approved." That's that's
102the only thing they they said to us for months. Once a month, we send them another email, you know. So, I I think too is this is probably something that we should be contacting our local legislators about interse. I think this is something that we should probably be calling Tommy John and um Columbbo about to let them know that this is tying us up because this is this is nearly $5 million in funding that was for the 24 25 school year that we have not received yet. And we've actually laid out money for programming and things like that that if we can't there's only so much reserve we can tap into. It's impacting our cash flow and it's impacting our cash flow and running into next year this could be a problem. Um this year
103we closed the book without we can't close the book account. So is this something we need Dr. Mara we could reach out to Columbbo and Tommy John's office. Yes. Um because they're ones that could probably assist us through and we should explain. Um, I I can reach out to the US and see what he um says because they're that's what they're here for to help us because it seems like state keeps telling us it's in the controllers's office. We reached out to controllers's office and they told me they didn't have a contract under that number. Um, so we got to figure out whether there's a new contract number or if they even have it or what's going on because now this is going on a a year. Um, and it's going to impact us, Mr.
104President. Yeah. Could could we definitely get that board action either recording, however we want I want to make sure we So So what I'll do is I'll I'll talk with Amy. We'll go through the minutes um from the fall what back was like September, October, see if there's any kind of board action. If there's not, we'll um we'll bring that board action to the meeting in August. Um because I know that the contract is pretty standard. It's just the Apex D that gets negotiated with things. And we did have meetings with the lawyers, with the nation. We we hashed out all the stuff. So I I know that it was completed to send up there, but we might not have actually brought it to the board to approve to then send up there. So if
105that's we will we'll confirm that and we'll get that on the agenda for for August 5th. If if there was no board action, there might be I I can't remember. Um all right. So we'll have to try this week. I know this is fourth July week. Probably next week we'll be trying to find out. Yeah. If Yeah. If there's any kind of contract. Yeah. Like they keep asking for the contract number one. There's probably a new one that Yeah. But I would think when they filed it at the controllers's office. So they send that over at the controller's office. They probably file it under a a number in a docket. And then what when I'm asking and I'm calling up there, they're just looking for the file of docket number instead of going through thousands
106of stuff. So I wonder if it's something we can ask the state what the contract or the docket number is that they have it under. Yeah, I I'll make a phone call. Okay. Yeah, if you get that, just let me know and I'll I'll get it back to the contact. Um, anything else for new business? Yes, Mr. President, uh, this, uh, week we had a guest in our gymnasium. Love it. Did anybody get his insurance? Did anybody get his uh, building use form? Anybody? I'm gonna direct that towards the head of the building. So, uh, as far as we did, we were aware that a guest was planning to come. Um, we did not have all the details of that guest. Um, as far as building use and official use, I have to get that
107answer to you tomorrow to look into from at the way our building use is set up, it's it's divided based on responsibilities. So, I just want to be able to get you the right answer. I read the policy. Yeah, I I do believe in talking with the director that he had that guest also had a representative who has been here before who had had it. So, he had something in the system to reserve the gym for that. So, I just want to give you information. I don't want to miss I don't know. I just want to send out to everybody building su the building uh administrators our superintendent that if someone comes to use our gym and they get hurt and we don't have the proper pieces in place we are liable that could be
108a huge lawsuit that we don't need. So, it's up to you guys to make sure that these these things are filled out, the proper people are told, and we're not just running down there trying to get photographs. Let's let's do our job here. Let's tighten it up. Easy stuff. This was an easy pickings for me. All I had to do is read the policy. It's right there. I do agree with you. I mean, when I um when I come in with little league, we're approved. I get the insurance form to the school. I always put it into the there's that system, right? The 24-hour notice system, and if it's after not 24-hour notice, you do contact them over. So, there's there's always something there. So, we'll we'll investigate that to look into it um just
109to make sure it's all properly done. And then um and there were no was there any just one more question. Was there any security that we provided on overtime or custodial to open anything up? No, that I can uh I can answer. There was nothing. It was only the staff that was present. This all took place um during hours where our regular crew was there. There were no additional staff, not my at all. And and they brought their own security. Did he just come to use just to use the I didn't know that he was so he just came to Yeah. So typically we'll get requests as Mr. Phillips and I'm sorry, Miss Phillips. uh he would definitely give you a better explanation, but we do get requests from time to time from representatives and
110agents um for when people are here for various reasons and really it's for trainings and that has been not only in our gym but on our fields um so it's something that heck we had request from the president of the United States that we u accommodated. So uh we these things come to us generally uh when they come you know it goes through the proper channels. In this case just from having my experience all these years it was definitely a little bit of a a veil of secrecy to this one in terms of the person that was um in communication with us and understandably why from who came into the gym still. Uh but but just going through all of these um different experiences, there is a process where the person would reach out to
111uh Mr. Phillips if it's with has to do with athletics, he would then arrange it through the proper channels of the building use and setting up what he needed to in many cases. Um in addition to going through those channels, we're always most concerned with making sure our students benefit from it. So that's where uh for this for this case we were uh trying to do that. I actually was pulling kids in with me uh even at not at their request just to make sure our kids were getting the benefit of that. So did we have students that had the opportunity to see them in action? We had a couple of students that that were upstairs um with us. Only a couple. They were this crew did not want any any of them. But speaking
112with Marcus, I was actually able to pull up a couple of um we had an elementary school student. We had an intermediate school. So we had a couple of students. I met a great young man, Nas. Is Naz yours? Nas. So I was able to spend some time with Nas um and pull him up there just to get a glimpse. Uh unfortunately his dad was pretty upset he couldn't, but Nas had an amazing experience. And uh for us at least I I when when people are coming to use our facilities first and foremost I want to see if students can at least get some facetime uh with that but in this case they got to watch. Yeah. And I know um this agent also represents another player that used it all last summer. And I'm
113sorry, have two students directly and there was a little confusion because the agent kind of hinted that it was going to be the same player that used it last year and then when it showed up it was we do have a process for that. Oh, I know we do. Yes. That's why I'm bringing it up. Sounds like you're doing your reading. So have that. Um in this case, like I said, from my experience in the past, I know it's not how these things come to be. This one it was a little bit more of uh kind of a little trap secret understanding. Let's let's just remember as administrators building heads that and and I want the kids to experience that ultimately but it is our job to protect the district. someone something happens and we
114don't have all the paperwork in line that day, we're in trouble. Let's not let's not tempt it. Let's just get it get it done. Get it done the right way. All right. Um, anything else other business? All right. Um, all right. That's all I had. Again, graduation was great. I hope everybody has a wonderful Fourth of July. Um, we did finish our allstars this week and Jill is here. Thomas was on the All-Star team for the majors and we were able to beat Sag Harbor pretty big. Um, and um, the kids are very happy about that. and I was helping out with the R team and I first of all who's the old coach of the varsity was S Harper's coach and you know my team might have won so we were very excited so
115congratulations to all those kids before um at this point um do we have to move to executive session we have anything for executive session Yeah. Okay. Yeah. All right. So, we'll table I don't think we have to go to executive session for that. Um, so yeah, we're going to go turn the meeting. Um, do I have a motion to adjourn the meeting at what is it? 8 40 uh 37. Motion by Chip. Second. Second. Sunni. All right. All in favor? All right. Thank you.