001ready yes sir all right good evening everybody I call to uh order this work session of the New Kent County school board on March 17 2025 uh I will note that Mr VA one of our members is out today for personal affairs Miss Davis will you please call roll Mr Pagano present Miss COA present Miss DKI here Mr ryer present okay uh pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right our first item on the agenda is the public hearing public comment on the superintendent's fiscal year 26 proposed budget Davis checking to see we have anybody uh signed up and we do not have anyone signed up for commentary so moving on
002new business we've got Healthcare renewal with Mr Matt Davis and Miss Allison Anderson guys you had opportunity to meet Mr Davis he is our representative from the grip he's amazing he makes healthare easy for us um and so he I have asked him to give you a brief um kind of look at what we're going to be um offering this year so thank you Mr Davis thank you M Anderson good evening thank you guys for having me in um so we have good news this may be the the the quickest presentation ever glad to answer any questions you may have but uh if you go into the presentation or follow the screen we're going to start with our claims experience um so keep it in mind that one thing real quick is we are changing
003the plan year effective date so we're moving from an October to an October to um changing to this year October to July and then renewing every July after that so it's a short plan year but so far year to date you are running well this is what we call our monthly rolling report and it shows you a lot of data here but what's important is medical is down about 13.5% Pharmacy's up a little you know bit at 24 but overall in the lower leftand corner you're running about $125,000 Surplus through January uh which is pretty good that combined with um sorry do you have a question yeah I was just asking could most of the pharmacy be attributed to inflation or is that uh uh is that not the case it's mostly pharmaceutical inflation which
004is usually around total 14% but it's it's also depends on when people have prescriptions filled that sort of thing so it's really a snapshot of how you're doing okay in the short plan year thank you the real information and this is not a vision test I promise it's the next page where it gets into month by month claims and if you look at the far right hand column and you can see not only this plan year so October uh 24 through January 25 very much positive except for October that was not a good month but look at the 12 months prior to that and you can see almost all of them are are positive okay then skipping down to the bottom of the page in the blue boxes where it says total P PM cost
005the left hand side is the current year right hand side is the prior Year and that means your overall costs are down about 3.4% from 14664 to 137 362 and board members we see natural rhythms with our employees just based on being the educational organization we see more people go to the doctor in the summer when the plan comes into effect we see more people you know so that October point for us is you know all of this makes sense in terms of The rhythms that our employees utilize Healthcare it really has to do with the administration electing to have influence people to get their physicals through premium um incentives which is really paid off we did that about two and a half three years ago and it's really starting to pay off um the
006next slide gives you claims it's just a different report it comes from a different system but it kind of carries the same message through December and looking at the bubbles on the right hand side you can see actual versus budget we're under budget through this through December uh at 48,000 medical spend is about flat right 665 to 666 and Pharmacy's up quite a bit um but nonetheless even then we were we were remained under budget what we keep an eye on in the lower right hand corner is you have 15 claimants that are um at least 50% of the specific deductible so the specific deductible is the reinsurance amount over 125,000 that Anthem as your reinsurer picks up and we just keep track of people that reached 50% of that are 625 so um the
007next page shows you the renewal calculation and the reason why we won't go in get into the weeds but there's a couple things I wanted to to kind of demonstrate when we say we we're recommending a 0% increase on the medical we're doing it in a very conservative fashion so the way we calculate your renewal is we look at the prior year claims experience so prior 12 months so I can't figure up the the calendar but basically to end in the current 12 months which would be in um starting in February of 24 through January 25 okay when we look at that we Trend those claims forward 8% typically what we use and is acceptable in the market is 7 to 7 and a half% we're actually to use in a higher number just to
008be conservative um the other thing that we're doing is we're blending the prior period to the current period 20% % in the prior 80% to the uh current and that actually increases your your renewal a little bit and we do that to level out any spikes in utilization um so that's also very conservative because you can see it kind of hurts you a little bit there and then I'm not going to get into the other details but basically we use very conservative numbers for your reinsurance renewal both on the specific and the Aggregate and that is showing a 7% so that being said we would propose keeping the renewal flat which is Illustrated on the next page there's only one benefit change and that's page six U there's only one benefit change and that's highlighted
009in red that's the hble health plan deductible going up because the IRS mandated it so um and it's going up $100 per employee only 200 per family um the next page gets into the Dental renewal and there's U again you're run a surplus there about $7,000 keep take um and that the only change is the admin costs are going from 585 per employee per month to 607 per employee per month but we can still keep the cost at zero and that is employee paid completely so the last page is our recommendations on the the the left hand side we have some U really summary of what we talked about um we are moving to digital ID cards with Anthem and getting ultimately phasing out paper cards which most theur have gotten away from already um
010and then so the recommendation on medical is no increase to um the rates no increase to the employees cost or contributions same thing on the dental we recommend no increase to the rates um or the employees cost which is the same and the only other change that is we haven't about yet is the EAP the employee assistance program that cost is increasing from 44 cents to 48 cents per employee per month that equates to about $1,920 increase and we would recommend that you take the increase there so any questions I board members my colleagues and and surrounding places are seeing double digit to 20% increases in in health care so I think some of the smallest that I've seen is around 8% um so for us to come forward with some rais information which we'll
011talk about in a minute and then to have the zero Healthcare increase um I think is is incredible um but it's a testament to a great teamwork so we thank Matt Davis and his team and then Haney Allison and their team we need a lot to make this happen and make a lot of adjustments along the way this was not our story two years ago three years ago um we had some really tough years and we made some changes and made some hard decisions to get to this point so I'm very proud of that work and just wanted to update you doesn't technically require action but wanted to inform you because it's a big part of our budget the only other question I had is um is there a measurable uh way to demonstrate the
012effectiveness of the program that you implemented for the uh employee uh wellness and all that we do we look every year we meet with the clinical team from Anthem and to go through utilization and and we can see the drop in utilization and we do that usually in the springtime is there a dollar amount that can be assigned to that I can get one I don't have one with off top my head I don't want to tell you something I think that would be nice to show the supervisors yeah absolutely I mean this proactive approach just a suggestion uh that way we can say look we we're managing our money prudently we've done this to help well not only that I mean we believe in taking care of our employees we've found some things and
013been able to take care of employees as a result of it it's a way to to measure what management has done to help manage the budget and it better them they get cheaper rates if they do their physical and do the the just a thought yeah sure and we can share that during open enrollment because it their behavior impacts claims which impct absolutely and we have you know that's why we have all the 10K people signed up ready to race and get even healthier right cool Mr Davis on page four on top left we've got current year and prior year average subscribers so we're up five people it looks like that's the number of our employees enrolled in the program yes CU in Insurance business we like to use five different things to mean the
014same thing but equals employee got it but but out of that group 15 of those people are on the bottom right there causing us the most exposure in terms of utilization and expense correct and those those would be 15 that could be what we call Members or covered lives so they could be a spouse guess question did you say that it's moving from July to October or vice versa October to July October to July and then the EAP is that something that members are charged 100% And is that per that's the if I could tag on just the board had a presentation um through Miss and so that's the employee assistance program miss Andrew was um and but there's no charge to employees through that piece one of the things that uh we're charged with
015is doing an even better job of advertising so our employees can see all the like there was Financial Wellness in there there was other Wellness in there um so no that's no not the cost to employees and their um dependents don't aren't charge anything either and if access to all and it's per not incident per for counseling it's per event per event I'm sorry I couldn't think of the the right word so but they'll continue if you needed more they'll continue it they teach you how to continue awesome and you make that available to employees whether they're enrolled in the medical or not yeah whether you're in the program or so do anybody else have any other question questions for Mr Davis Mr Davis thank you very much appreciate thank you very much thank you
016look forward to seeing you next year with starts now thank you guys thank you sir all right moving on to item number four on the agenda this is unfinished business superintendent proposed budget update with Miss morheim all right as Miss Moran's making her way to the table uh board members we've been incredibly busy on the budget front and thank you for your time and attention um in the meetings we've been having we had a joint meeting with the county on Friday I believe it was um Mr hathway also revealed his proposed budget last Monday night so we have greater Clarity on the county side of the funding um so which leaves us from our recommended budget uh deficit of about $450,000 assuming no new money comes in um I strongly believe we should continue to
017advocate for money because none of these cuts that we will talk about tonight are beneficial to kids um and that's our bottom line it's not beneficial student achievement um and I say that even from the lens of the maintenance technician so if we do have to cut the maintenance next that's one less hands on our HVAC that's one less hand on um those pieces so um Haney and I have some thoughts uh April 16th were scheduled for the second official read of the superintendent's budget and proposed um approval not adoption April April 14th I keep saying the 16th but April 14th um is the uh or is it the 16 14 14 14 um so that's what we're geared up with and that's a critical date for us because we'd like to issue contracts shortly
018after pce so um we're really working behind the scenes um so we just kind of wanted to update you where we are now um and some paths forward while we continue to advocate for additional count local funding so how was that that's great all right so we just um at the top of this page you'll see a chart basically that shows what was included in our recommended budget and you remember us peing towards the 1.4 and additional state revenue we feel really good um about that total that should hopefully not change knock on wood um the local amount that we put in the budget was 1.2 Mill million in the county recommended budget that is currently being reviewed by the Board of Supervisors the recommendation is $450,000 less than that for the County transfer so
019that would be $750,000 so basically our task today is to walk through what would that look like for us to be able to balance our budget um so what we've done here at the bottom is included potential reductions um um so basically a menu of items to consider and I have the cost of each of those items listed beside it and um for any listeners you know basically this is a list of all of our new positions that we had included we had talked about the $427,000 slide of new positions at our last meeting um knowing that if we needed to reduced that that would be impacted I will say that the bus driver is not on the list because that was not a position that we actually put funding in the budget for so
020we will keep that FTE um and the other position that you won't see listed is the preschool position we do receive state funding for that there is a match um but we did not believe that that was worth taking both the budget and the you know the match for the expens cover the whole yeah there there is a portion that we could save if we didn't have that but we didn't think that that would be very beneficial and we're seeing an increase in the number of students young people people who need Early Intervention which preschool provides and opening that classroom at a fraction of the cost as we get funding just gives us a head start it's not a head start I should have used a different word it gives us an early start um
021with with our youngest Learners so um really I think long run it benefits us to open that additional prek classroom we screened almost 200 preschool students um three four five um on I'm sorry Mr on uh Monday we Monday yeah Monday we screened almost 200 families 200 kids in the preschool stream process so there's definitely a demand there um and a need so sorry Mr R so I've been following research on the efficacy of preschool and some of it's not very good um it suggests that uh most of the preschool intervention is gone after two or three years are you familiar with any of that and have any comments on that I I think the what often happens and coming from somewhere else where they did things differently one of the unique things we have
022here and when you tease out some of that research when you have a prek that's in the same building as your K instead of a prek center which is complete you see huge gains in pre- centers and then when they transition to the K5 um you do see that de clim what we've really worked hard on is to have and now we have it at all three elementary schools is to have that prek near that kindergarten with that kindergarten that piece gives us that um I think advantage on it but yet no definitely have seen that and um I think there are some contributing factors that we can mitigate related to that uh we need to think about this long term um as a board as well sure uh but just honing in this is
023about budget yeah I I know I'm I'm just understood it it popped up and I follow the thread and I will use appropriate means to make and if we were saying a prek expansion and it's going to be $2 million of operating funds to be U yeah I would I would definitely um yeah okay there's a few items in here that um we've added that weren't necessarily in the original uh budget presentation so and I I did speak to them so one thing if you remember when I was telling you about new positions and I did not budget Healthcare on any of those new positions um I did however have a budget for healthare on vacant positions that we have or positions that are being filled with someone who's not necessarily a full-time employee think
024of a long-term sub or something of that nature so what I did with the great information that Mr Davis shared with us was really go back and look at could there be a little bit of room um it is not as conservative as I would like it to be but I am comfortable with it um I've added on here to reduce that projected Healthcare on some some of our open positions this looks like a big number it's $99,700 these were in our budget last year too and if they don't get in this year I promise you they will be at the top of the list um we've done an incredible amount of work which I've shared with you on the assistant principal at the high school I feel strongly that we need a third assistant
025principal at the high school the demands and what we're trying to do with the three e and the increasing like I absolutely believe that is necessary U but I'm also coming to you tonight going I don't think it's going to make it in this year if I my priority is going to be the classroom first um um I think we have a couple positions that um you know it may say um this teacher um but it may end up being a special AED teacher or may end up being a high school teacher and so Haney and I are trying to carve out a couple teaching positions that we can just utilize with the change in population and the change in um where kids are and what they're taking so Mr Ry yes Haney uh you
026talked about being very conservative on your estimates for uh the attendance and I wanted to speak on that item as well then I'll wait until you um so what Mr rymer's referencing is we have a note in here to increase our ADM to 3510 students which originally in the budget we had 3,500 this is pushing on it a little bit honestly when you're sitting down and having a conversation of not having any new positions in your budget for next year it is very concerning because we all know that something is going to come up so with that being said 10 students you know will probably make that you know I like to have a little bit of wiggle room um but pushing on that and pushing on the health care um my recommendation and just
027like Dr Nichols was just speaking to really these positions that we are able to hold on to we might need a minute to really look at that and make sure that's where it needs to go um um this maintenance technician we're not recommending that we cut that position but we are recommending that we hold on that position until we feel really good um that is a position that we could hire midy Year and that would be you know a $25,000 savings that could potentially be used for something else um teachers you can't really hire midye it doesn't really work um to find the best but maintenance you certainly can there's another position on here that we can speak to uh a vacancy that we currently have um that's another one that we looked at a
028midyear pos position and that would be for special education um that was our executive director position that we had open we we have a strong belief or you've probably heard me say this a many times when we have a vacancy we don't just fill it we we sit we reanalyze we make sure it's what we need so we've been holding this one for several months and uh Dr Young's doing an incredible job of leading that Department I don't want to hold um but I think it may be necessary to hold that and you'll see it again next year as a budget or we try to do something mid year like I said none of these are ideal scenarios um that that we're looking at we also have the 1% step for teachers on there uh
029we'd really like to do that that's $255,000 but we have it on the board um because at the end of the day at some point we'll have a final funding number and we have to balance um so when you're looking at 450 to cut 200 stands out um but that is not one you know that we would recommend we are really trying to support keeping that in for our teachers um and I sit here staring at Dr Young and this is hard work that we're doing and we absolutely need these positions and we need these support positions um and remember there was $2 million worth of positions that didn't even make it into this round that we also believe that we need and and we will always do the best that we can and do
030with what we have this this is tough this is tough um good ad back to the ADM again like you I'm concerned about that I'm also concerned about the composition of the of any additional student because the age that they come in at and whether or not they require special ed would make a huge difference on the budget um do we expect most of these to be young kids so what's the out the the increase in we have no no no means of predicting that's just so we think the kindergarten collap is based on lot bursts and and the the rate that we get kids will be a little larger this year than previous kid because if they're high school kids it will have less of an impact because the class size as AR as
031fixed yeah it's it's there are some years that we have a uh I think two years year freshman our nth grade classes will typically grow year every year the cohort and then percentage and then we will usually lose more of the sophomores and juniors um but it's pretty evenly spread throughout K you know 8 during the year folks moving in trying to think about it the biggest change is usually the the birth rate and the number of kids that are coming in to kindergarten yeah which is booming so the next three or four years of course those require small classs the smallest yes of general and and that is one thing that we talked about Mr Rymer I I do have in my head that we might need a position for elementary school kindergarten potentially
032grow somewhere acoss try to move it from somewhere but if that does have to happen we have to have some contingency contingency and remember also one of my first statements to you this budget season was that I hope to build a contingency into our budget this year but we're not we're not able to do that okay thank you y m Moran can you address the the 1% step again and maybe I misunderstand this but that's on top of the 3% raise right teachers would still get a raise corre it's just not the additional 1% right so if we did the way that we have it now built in the budget is that the whole scale moves up 3% right and then the teachers get a step and that would be a 4% raise got it
033um folks that are on the top end of the scale would not get that additional % but they would see a 3% raise um if we were to put that on the table as a reduction it would be a 2% adjustment to the scale and then they would get the 1% so they would still get the 3% that other staff members would be getting they just wouldn't get that additional 1% understood so as it stands now Dr Nichol where short this $450,000 is there a potential are there potential alternative sources of revenue from the county that may land so I think um we stayed AP for the next session which I think they were hoping to get some insight on on additional Revenue coming in um I I think that is certainly a possibility we've
034seen that happen because the um I get personal property in real estate mixed up um there are revenues that have not yet been established they've been projected and we're typically we new county is typically conservative in this projection so I think that the potentials there I know the county is also wrestling with uh tax increase and and kind of how all that is connected so um my intent is to continue to strongly advocate for additional local funding um because I think if we were able to even if it's not the entire amount uh you know if you look at the allocation for a teacher at 75 or 80,000 even if we're able to get that or 160 those are two more positions that we can put in the classroom to support schools um so I
035mean I think every 80,000 is an additional teacher with Benefits that we can we can utilize and would love to have so that would kind of be my priority teacher with Benefits yeah but not Healthcare benefits correct yeah teacher vrs more like 94 if we were so if we needed to cut more the thing that you have in mind right now is the open special ed position right yeah so when we look at uh potential considerations so Haney and I did some math to get us to that that amount um now this is by no means the answer we just we' like to come to you with solution so that second column is a method to do it I'll say again just for the audience I don't love any of it cuz I I could
036sit here and argue why that gift to teachers absolutely necessary and we'll load this up into board dos right after this meeting or tomorrow morning we just this is hot off the press so the you know the assistant principal piece again um the special ed support we talk about that all the time and how you know pulled we are with that um the maintenance technician like all of those are are vital but yes sir the the column on the right we wanted to share with you as a possible Avenue um and then if we were way off track with that um or you guys wanted to kind of push in some different areas we have until the 14th um you know with the second read yes ma'am I have a question so I see that
037with a midor potential for the spe special ed hold um the total is 169 and then the potential is 102 so it's like a difference of 67,000 what is that difference there so that is really looking at the original salary and benefits that we had on that position missa and lowering it a little bit in line with what we thought the market might be for that repurpose use of that position and then taking that and providing a midyear salary um on that new figure um so you'll see the savings is is is a little bit more than half of that number so potential midyear higher at a lower a downgraded position and the only other something that might look strange to folks that don't understand the secondary teaching position um that is not the 75,200
038little money right there um I'm just curious they had mentioned a $1,000 bonus onetime bonus I don't know if did that do you know if that went through or it's it's in there right now going for approval and that that is actually an FY 25 uh Revenue line item that we would possibly receive so this year um in June um so with that though would definitely be some additional funding if this board chose to provide um either all SQ funing or all staff with that type of a bonus um so that would be another conversation that we would be having about how do we offset that expense at that time because the money we get would not cover all employees it would not cover all teachers it would just be the S soq part of
039it so we would need additional funding and we could do that various ways because it would be onetime funding um the difficult part in this is this is year aftere funding whereas the bonus would be the one time so we can navigate that with you guys once we get is that the one you mentioned the other day it requires a local match um that one does not well local match in the sense that we would have to add to it to to make everybody to make that's a difference so often times you'll see the state say oh we're going to give this or that or whatever and you do have to provide a local match to be able to receive the revenue um so there's no there's nothing that we have to do to be
040able to receive that Revenue but there is additional cost involved and what what the recommendation is that you're using the revenue for we do have a safety security Grant out there that would require a match related to if we' able to get it those are a couple things that got cut that we still feel that we need we're just uh pursuing alternative funding sources I have one more question so are we set on so we're not getting any more Federal funding do know we're getting more Federal funding is it a possibility offset no we pretty much we have everything built into the budget that we do believe that will receive um Dr Young is bringing a plan to you I believe at the April board meeting for our 6B funds which is our biggest Revenue
041source and um there will be an increase in that once the award is made for the new year but it won't be significant um certainly wouldn't be like at another position or anything but it would be helpful in in the salary increases that those employees would have in that budget and then you'll also see the rest of the title funds coming through Mr Miller yeah um coming through now the second part of your question Mr Co if I understood it correctly um we still feel confident we'll get those funds um so from what I understand even if the department of Ed was to completely to be dissolved through Congress um that would take quite some time um even to like 20 into like December 2027 so for next year we feel confident in the the
042federal funding piece after that we'll we'll we'll kind of see but we we'll take it one year at a time uh title 6 B most employees special um so that's probably the biggest worrisome part for me and this just a reminder is a budget where we no longer have S Grant funds the divisions are dealing with we were very smart in ours and didn't offset the STA part so we had less of a cliff but I will tell you the flexibility that we had with those grants uh we're desperately missing that right now so you we talk about contingency and flexibility and projects that you could do and support the teachers um we were able to do like school supply support for teachers in the beginning of the year it was absolutely beautiful we have
043no mechanism to do that other than operating now and you see how tight operating is we're still going to try we are we're not giving up but you guys know how it works if you do something you say it's one time and it's going to be great if we're doing it and folks are going to want it again and I don't blame them you know so we're going to try to make that work but it's tough there's nothing in the there's no room in the budget for something like that but maybe with SA and um you know conservative use of our funds during the year we're able to squeeze that out at the end of the year so what would the removal of the stem teacher would that have an impact on other teacher needs
044um well it would depend I think if you switched it with something else or if you took it out and I was thinking I'm I'm worried about the ADM estimate M MH and the number is pretty close right so um if we didn't uh fill that position would we require another position to be filled is what I'm asking are we robbing Peter to save Paul if we were to eliminate so that's that's why and I didn't write it on here Mr Rymer but I do think it would be smart if we almost even consider these positions as a superintendent Reserve um so for example we have a maintenance technician position and we're saying let's hold it for a minute and see what happens let's say it turns out that we need another K5 teacher we
045may as a group collectively decide okay well we can hold another you know 6 months and we're going to have to hire a K5 teacher and and use that funding does that make sense it's certain the same for the stem teacher if if we have kindergarten enrollment you're basically swapping your contingency l so I think what you're proposing or not proposing but the question you're asking Mr R is to move ADM to 35 00 and eliminate the St position and not use it as a compliment or reserve and I'm asking is that going to have an impact uh we need another teacher then or would we be able to go forward with that just thinking about it yeah no I think that's that's really what this work session is about in the conversation related to
046budget so um when we come to you on the 14th we have all that in mind when we ask for approval okay and we'll keep working through it um it's and both element other Elementary SCH teachers already correct so and initially George Watkins was going to have a step teacher and it was converted to a special a teacher because the need was greater there for that piece so that was an example of that in action so um and that special teacher is still needed so we can't shift it back it has to be this piece and the on-site substitutes saved us money it has saved us heartache and headache for sure yes sir I understand that the sub budget I think is Hy can talk to a little is is harder to quantify um each
047year is um different I'm trying it's a tough one know what I'm think yeah absolutely I mean I would probably sit here and Advocate that we had that we had another one to each kind of I was thinking um not only that but I think it really helps to have longterm Subs because they become familiar with the they more well I see them in action every day I mean they're like a army KN they come in the office they look at that board and it's like oh I'm doing pre oh I'm doing fifth grade oh I'm doing chemistry but they know the kids they know the routine they know how you know they know the schedule it's it's beautiful so yeah that's another thing that didn't quite make it into our recommended budget but we
048would love to see it they're inval and it's too hard to quantify different the only way really you know I think there's a couple variables that we could really look at I don't know if it necessarily would give you a a very concrete answer to that question and we could certainly I could show you what we have again just trying to cover IDE um our family medical lead numbers like vary drastically per year um so for VAR I mean it's a big so I mean that's another piece of kind of sometimes those um School Subs are end up in a long-term sub position because they're so fantastic and when it's a critical class you'll put them in there and then you'll go back to daily sub piece but it is something we're trying to quantify
049to Mr R okay thank you yes sir are there anything is there anything in the potential consideration column that you all have heartburn with or want to discuss further or would like to change I do want to bring something back at our next meeting for you to approve um um so without any further conversation today this this would kind of be what I would have to go on um we can certainly make those changes potentially in that meeting and with those conversations um I just would need to be presenting a figure to you and so the main the only figure on here that would really change um significantly what our budget total was would be the increase in ADM right um if we're not if we're not looking at doing that um really it's just
050these reductions that are going to equal $450,000 because what I would do here with the extra 6,360 that would go back into our contingency line when I say contingency that's our textbook transfer line um which has already taken a little bit of a hit in trying to balance the budget that that that money would go back in the dev line on there's really no other possibility for the step for teachers the scale adjustment we it's in right now yeah so we don't have it in the potential consideration for cuts um and it the only there is not an option for the 1% because that is something that we've solved um the only other option would be to do like a 2 and a half with the scale adjustment um so you get three and a
051half so maybe you save like $100,000 um but that's really what we had originally what we really wanted to do was the 3% with the step adjustment so I have a couple of questions I guess the first one is s of what we talked about before and maybe renaming this sort of the superintendent's Reserve right so it's a matter of acquiring funding the funding is not tied to a specific label on a position right we can use the funding if we didn't want the teacher but we want the maintenance tech we could still use those funds to accomplish that we're not boxed in so formally I would still budget the maintenance technician it is under a organizational code in our budget structure so it is you know maintenance line item with a salary line item
052attached to it got it um but there would be an internal transfer that we would make if the decision was made let's use that as an elementary teacher position we would then transfer that funding into the elementary so there is a specific line item but we have a way to flexibility to maneuver around that if we needed to or de action or could you do that yourself no we we would be able to do that internally just because it is a salary and benefit line item if we went in between uh departments or um between salaries and non-salary type um funding then that would be something that would have to also go to the Board of Supervisors but it also does come to you guys um through Personnel so let's say we did that and
053we would come and say we're we're recommending this teacher be hired we we give the backstory with it this is initially this piece and we read that so in this the process no but the end result still comes to the board for approval and the backstory as well my second question is as it relates to the assistant principal so this would in effect be the third principal role at the high school and I'm not saying we don't need it we shouldn't have it um because I'm sure we certainly do yes sir but is is that something that can be looked at to say you know at least for this year instead of that 106 going to a second assistant principal that that could be used as a position and a half right elsewhere well right
054right now we're using we're we're actually have it on the cut completely to to balance but to your point yes we could if we were able to have the funding related to it we could look at it as um almost a maintenance tech and and a teaching possession so as far as total sum um right now we have it out as far as balancing and right and and you know Dr Nicholls spoke about if we could get $80,000 more dollars maybe a new teacher um you know 40,000 maybe a new par professional you know so any any little bit that we can get we'll piece together we will find a way to use it effectively what but if we if we are able to fund the assistant principal or the gifted teacher that would impact
055the line on the uh health care for open positions as well right yes so I would I would still say that I would not um then I would not budget for healthare for those positions if we added them if we were able to them back in the budget okay um I would feel okay knowing I do still have because there is a potential that there have a spouse that has Healthcare correct or and and that's what I normally would budget Mr Rymer is a employee plus spouse so it could be more if they elect an employee plus family coverage it could be less if they elect employee only when we have open enrollment those types of changes are happening with everyone we have no way of knowing you know if but this is an estimate
056of sure but I I do feel good about um what I have in the budget to cover that okay and I feel comfortable um you know again I don't love it if if our Healthcare was in a different position right now I maybe wouldn't be suggesting it but I'm not going to ever put anything on a list that I can't stand behind okay I have one more question please um if you remember the slides you had a school Grant category and there was a section that was labeled miscellaneous expense mhm and I noticed that it went up quite considerably this year yeah so that's a new line item that we added um what happens and what has happened recently in the past few years is that we will get awarded grants uh a new Grant
057and so if it's not in the budget we have to appropriate that funding so that we're basically you know we're not just saying oh yeah sure whatever so that's a line item now that's in the budget that we could transfer so that we could it appropriate those funds as a new Grant so let's say we got the security grant for funding for new um school security officer positions that would be something that we could come notify you all and then transfer that funding into the appropriate line without having to to go through an entire process of um appropriating brand new F Grant provide the funding that's the there's always matching funding related so no Grant very few grants Miss is is 100% like this this security grant that we're looking at um we uh so
058our local Composite Index 43 so that we would be required to have match that part of the grant um so just because something is listed in the budget as a revenue line does not ensure that we are receiving it does that help yes because when I saw increase what's going on there okay um that's just a a holding place for Revenue same with you know we feel very confident in our state revenues and our local revenues and things of that nature but um grants are completely different school and they're all different school-based mental health Grant which we still have a couple years on that we have to pay 25% of that locally so even though it's a big Grant we get a lot of money for it there's still a local share um kind of
059that skin in the game you're going to contribute as well uh to make it so thank you anybody else have any other questions for M Moran thank you very much and if we have other brilliant ideas we bring them to you in [Applause] between if you see smoke coming from the building it's just us trying trying to balance this thing the W the wood's burning yes sir all right we are now moving into the closed session portion of the agenda do I hear a motion to go into close session pursuant to section 2.2 d371 A2 of the code of Virginia for discussion and consideration of student matters to discuss the student candidate applications for the student School Board representative so moved second I second Miss Davis if you pull the board Please Mr Rymer I
060moski hi missa hi Mr Pagano hi all right we are now in closed session so all parties that should not be in here have a great evening thanks for coming