EH Town Board Meeting 12-16-25

001to East Hampton Town Board. We are live. >> Thank you, LTV. Good morning, everyone, and welcome to the East Hampton Town Board work session of Tuesday, December 16th, 2025. Carol, if you could please read the roll call. >> Flight, >> present. >> Council member Lee, >> present. >> Council member Rogers, >> present. Council member Calder Pedmont, >> present. Supervisor Brooke Gonzalez >> present. If we could all please stand for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. So this morning we open with public comment and we ask you to please kindly keep your comments to three minutes and then today we have seven topics. It's the last

002work session of the year and we're trying to get it all in. Uh we'll have bids with Jeannie Corrosa. Captain Greg Martin will give us a dispatch update. Melissa McCarron will review a CPF water quality improvement plan proposed changes. Uh we'll have a presentation from the special events committee with a 2025 recap and then recommendations for some code changes for 2026 with our town attorney Jake Turner. Uh and then we are going to continue the conversation we started on December 2nd um on the agricultural committee's recommendation. And lastly, uh Charlie Collins will come in and we had a hearing back in November and there's been some subsequent conversations with um homeowners and this is for the 213 Mile Harbor East Hampton Martinez UR map modification that'll be followed by liaison reports and then we have

003a few resolutions. So we will start with public portion and Rona I believe you're the first one signed up. Welcome Rona. Yeah. Not as crowded as the last time you were here. >> I said not as crowded as the last time you were here. >> Definitely. That was a shocker for a short people here. Uh it's Rona Kman from Amagansit and I'm here to talk about what is last on your uh list for today which is the uh uh the site plan review process for agricultural properties. Um I was here before of course uh two weeks ago and uh I discussed that there were 366 acres. Well, I was absolutely wrong because I called Scott Wilson who is your director of uh land management here and he informed me that there were over 1,400 acres

004uh of agricultural land in the town. He sent me um he sent me a sheet which I printed out pages of of agricultural land. And of course there were some uh some uh land uh areas that were missing. So I wrote to Scott, I sent him an email like where is this property? Where is this property? It turns out they're not even on this list because they were set up uh for instance amber waves was set up as open space and it's not. it's farmland. So he said they are going to do a review in March in the spring to review all of the land masses. So my question is how can you uh change and basically deregulate farmland when you're not even sure you know of the properties that you have. I mean there

005are just so many of them. uh and there were a lot of changes uh that they want done whatever was discussed uh by the planning department. I think one of them was a fee change. I I don't know how you can do that without writing a whole comp plan section uh of of the all of these agricultural properties uh without knowing exactly you know uh what what should be done. you don't even you you don't have any data to prove it and there's no data to prove that you need a change to begin with. So, um I would like to see the planning department take this list and get a new updated list by Scott Wilson uh with adding appropriate easements and restrictions and development rights purchased by the town for each of these properties

006before he can make any decision. uh in the absence of clear understanding of the rights and restrictions and uh and the number of agricultural lands you actually have, I don't know how you can do a review process. And um basically uh I'd like to see that done before you make any recommendations for changes to anything including the fees because uh they want something like a shed for 600 square feet. That's 20 That's 30 by 20. That's a big That's a big building and it's going to affect residential areas that are all around these properties. So, I thank you for listening and um I'll stay tuned and watch what happens. Thank you, Rona. Would anyone else like to address the board? All right, Jason, we can go to Oh, Gloria, did you want to speak? >>

007Sure. >> Welcome, Gloria. >> Good morning. I Gloria Frzy from East Hampton. Yes. And um December uh last year or the year before, someone reminded me I brought my Christmas wreath and popped that down in front. And um I was in such a rush this morning that I totally forgot to bring it. If I had brought it, you would see that it's not all just one type of green, but it's this really cool mix of all these different greens. and it just looks so cool because it's got texture and everything. Um, which leads me into this morning's talk about um, mythbusters and sustainable and affordable native landscaping. So, myth number one, it always costs more. Actually, if you look out here at Change Hampton, how cool is that? It's really stunning. It is built as

008a demonstration showcase for what is possible on a fairly large piece of property with a fair amount of money. And you know, I'm sure you walk in every morning and just say, "Oh, that's gorgeous. That's really lovely. Wow." The number of people who've stopped and taken pictures, fabulous all the time. It looks [laughter] a little odd right now cuz there all these pokey things up. It's like not neat and pretty. What's really cool about it is that it's actually feeding the birds right now [clears throat] and giving space, giving habitat to a lot of insects who are overwintering in those stems. That's why it stays just a little messy over the winter. Okay, back to my first thought. Okay, it it does co this cost a bunch of money, but if you look around East

009Hampton, there are a lot of community gardens, much smaller gardens, manageable without professional designers, without professional landscapers, built by high school students, volunteers, local organizations in really small spaces. So just because it's a small manageable garden in a little space doesn't mean that it's any less valuable for habitat for feeding birds for the joy of bringing people together and digging in the dirt and doing something like this. um at uh by Matthew's garden at the historical farm museum. We're also working on a small demonstration garden with Rew Wild that is not deer fenced but uses all native plants to sort of see okay what works here what's not working here how does it look are people enjoying this so there are lots of different ways to do this um when you're also talking about uh

010pricing it's not just that initial install you're not going to get that first off like okay one and done thing but it it is a process life is a process. Nature is a process. Um, uh, lawn reduction and adapted plants cost 30 to 50% less water. Uh, 20 to 60% lower maintenance costs over time. And, uh, I think that's my time. There's a whole bunch more. I'll send you all uh a letter about other myths around sustainable landscaping and how important it is to our community, to our land, to our soils, and our seas. Thank you. >> Thank you, Gloria. Would anyone else like to address the board? All right, Jason, let's go to the phones, please. >> Okay, unmuting the first caller. All right, caller ending 4994, you are on the air. Can you

011hear me? Hello caller ending 4994. You are on the air. Can you hear me? Okay, moving on to next caller. I'll circle back to them. Hello caller ending 5464. I hear you. Are you on? Can you hear me? Hello caller ending 5464. I can hear you. Can you hear me? I'm just listening. I'm >> Oh, you're Oh, you're just listening. Okay. We We have a YouTube I just want to let you know we have a YouTube stream and we also have a stream going live on our channel as well. So, in case you want to listen in, that also is very effective for anyone else. So, I'm going to move on to the next caller >> and going to go to 9337. You are on the air. Hello. >> I'm just listening as well. >>

012Okay. And moving on to next caller 7276, you are on the air. Can you hear me? >> And we are >> Hi, I'm I'm also listening. I wanted to really discuss the water quality improvement plan and I don't think we're there yet. >> Um Oh. uh >> you presenting with you. So this would be the time for them to speak if they wanted to during public comment. >> Yeah, that's exactly. Let me just go back and unmute that caller one more time and then I'll just start on the on the top of the chain again. >> Thank you. >> Hello caller ending. There you go. >> Pass for the moment. >> Pard pardon me. What was that? >> I'll take a pass for the moment. >> Okay. >> Thank you. Uh, supervisor, do we have

013plans to circle back to them after the water quality talk or No, >> no, no. This is the time for public comment. >> Exactly. This is the time for public comment. So, I'm moving on to the next caller right now. Hello, caller. Ending 3613. You are on the air. Can you hear me? >> Oh, that's me. Yes. Hi. Can you hear me? >> Loud and clear. Hi. Or do we wish to participate today? >> Oh, thank you so much. Thank you. I would just like to um add a very quick thank you. >> Please uh excuse me. Please, you need to first state your name and where you're from so that way they have it on record. Thank you very much. >> I'm sorry. This is my first time. Okay. My name is Robin Catz,

014K A TZ. I live in Springs in Lion Head Beach Association. I am on the board there and uh I am calling in reference to the same as the gentleman who you were just speaking with. It's the third item on the agenda by Melissa uh I'm looking for it Melissa McCann I think. Um and uh it is with regards to um uh Melissa McCarron. It's with regards to the CPS water quality improvement plan uh for the 2026 update. And I'm specifically calling to voice my support and my thanks to the town for uh taking up the inclusion of two um natural ponds on uh in our neighborhood um for uh for for studying for um remediation um so on and so forth. And I am I'm grateful to the town for uh listening to us

015as we requested additional support with in this regard. And I would just like to say that um that I am very much in support of this and would be grateful to uh to have us included in your program. >> Thank you, Robin. >> Thank you so much. I appreciate your listening. >> Okay, moving on to next caller. Hello caller ending 9497. You're on the air. >> Yes. Hi. Uh my name's Robert. I'm from the Springs Lion Head Beach Association as well. And I just agree with what Braman had said and just wanted to uh um state my opinion on that as well. Thank you. >> Thank you, Robert. >> Okay. because there's some apparent confusion initially. Is it okay if I go back to that top of that list and make sure or Yeah. Okay.

016I just want to make absolutely sure that everyone >> sounds like they gave the phone number out rather than letting folks [laughter] know that >> that sounds exactly like what happened. [gasps] >> Okay. Top of the list 4994. We are here again. Can you hear me? >> Yes. [clears throat] This is Aaron Santel also from Lion Head Beach. and just want to echo those comments and uh we'll be using the other um uh method of of tuning in next time. Thank you. >> Thank you, Aaron. >> Moving on to the next caller. Caller ending 5464, you're on the air. Can you hear me? >> Hi. Yes, thank you. I also am calling from Lion Head Beach. Um my name is Courtney. I live on the pond and any help that you could give us would

017be so helpful. It's the pond the odor that comes off it's not healthy. There's a thick green sludge. This summer we were lucky to have seven swans born. You just look out there and your heart breaks for all of the wildlife. Um, so please, please, please help us with this problem. We we we're we're good people and we need help. So, thank you. >> Thank you, Courtney. >> Okay, unmuting next caller. 9337, you're on the air. >> Hello, 9337. Okay, moving on to next and I've officially circled back to 7276. You're on the air. >> Thank you again. This is uh Craig Sans from Lionsad. Um we appreciate and I'm echoing uh the same thing that everyone else from Lion had had mentioned. We appreciate you um the attention that you're giving us and we

018really do need that help. So, um I'm I'm just echoing the same sentiment. Thank you. >> Thank you, Craig. >> Okay, that is officially every single person that was on there. We had six callers and I have unmuted all of them and double checked everything. >> Beautiful. Thank you, Jason. Would anyone else like to address the board at this time? >> All right. So, now we're going to move up to topics. And first up is uh bids with Jeannie Corrosa. Welcome, Jeanie. Good morning. >> I have a quite a few items to end up the year with. Um, first is for the annual sidewalk contract. Stacey Industries is the apparent low bidder for that contract. Next is for the demolition at 20 Springs Fireplace Road. Ken Mousel is the apparent low bidder in the amount

019of 45,000 wastewater management system. CMJ Greywater agreed to extend that contract. We're rejecting the bid for the printing of the town clerk permits. We're going to rebid that at a later date. And [clears throat] we also did two RFPs. Um the first was for the professional and related services for seasonal air traffic control for the air traffic control tower at um the airport. Robinson Aviation um is the recommended company. Um, for Jim Brundage, his quote was current provider for this service and they provide qualified air traffic controllers and responsive to all of our needs. So, um, we're continuing that contract with them. And lastly, um, an RFP was done for the hazardous household waste collection days or the stop days which we have at our recycling centers. Radiac is the chosen vendor for that. Um

020we also asked to um have two more dates added to those that we have currently and they agreed to those dates and they're also participant in the paint care program and that was also from our last provider and what they do is recycle the paint brought in. There's no charge for that and it's a great program. The costs are kept down and um it works well. >> And Tom I think do we added two additional dates? I've got the dates. Um, Saturday March 14th in Montalk, Saturday June 13th, East Hampton, September 12th in East Hampton, and November 7th in Montalk. >> So, we doubled the number of dates. We had a conversation here. We had originally we're going to go to three, but then we reached out to Craig Vic and he thought four would

021be appropriate. Nice tie, council member Lee. >> How did I miss that? [laughter] >> Back in the closet for this one. All right, any questions for Jeanie? >> Thanks, Jeanie. You're welcome. >> All right, so next up we have Captain Greg Martin here to give us an update on dispatch. >> Welcome, Captain Martin. >> Hello. How are we doing? All right, so effective 26, we will be taking over the or be designated as the PAP for the East Hampton Township, which is public safety answering point. that designate designation is through the county um will be the primary designation. What that means is we'll be taking on all 911 calls direct through our dispatch services in Wayne Scott. Um that exact date is requested by the county who oversees that as January 5th. So that's what

022we're looking at. Um that transition will be around noon but that day either way. So what that means more or less is all 911 calls coming in in our jurisdiction will come to our dispatch services and then we will make a determination once we receive those uh calls whether or not that gets transferred back to the village dispatch services andor is dispatched directly by us. What differentiates that right now will be whether it's fire or EMS related and or if it's a police matter. Um to piggyback on that, effective February 1st of 26, we will be taking over both Springs and Sag Harbor. When I say we, I mean Easton Township dispatch services. Uh Springs and Sag Harbor fire and EMS dispatching. So any call that comes in regardless of how that's associated to a

023springs and or SAG harbor EMS or fire related service or need will be dispatched by the Eastam Township dispatchers. Um so with that said we are currently undertaking several training steps, several renovation steps and multiple procedures to prepare for this. I will start with construction of a renovation at our dispatch headquarters of our dispatch room. Um we are currently in a separate room fully functional and having no issues. It's operating actually rather officially efficiently working rather well. We are looking at a completed renovation date of around the end of January. Um the transition is a non-issue. We have two seats that have been added due to uh this added responsibility with the PAP designation and we have with those added seats the ability to transfer personnel at a at a pace that will not cause

024us issue. So regardless of when exactly that renovation's done, we have no transferring over issues. Uh the personnel that we have for dispatch services is three primary for every shift um of PSD1s which is public safety dispatcher ones which would be the people that you hear the under the line. We have two that are PSD2s which are the first line supervisors if you will overseeing all of them and then one chief dispatcher who oversees the whole program. So, additional training that's necessary with that and to get you up to speed on that, first is EMD certification. That's emergency medical dispatching. All of our dispatchers are trained in that. And what that means is when we get an incoming 911 call where there's some form of medical emergency, there's a step-by-step guide that needs to more

025or less be relayed to these people on how to provide aid to themselves or others depending upon what the situation is. So EMD is a certification that all dispatchers receive and all of ours have that and have had it forever. We just were never tasked with this responsibility. Um with that there is a program computer program called ProQA. It's a software that interfaces more or less with our current CAD, which is a a computer program for our dispatching services where it bullet points uh the guidelines for that emergency medical dispatching. That proqa program is currently working with our police department dispatching program to make sure it the interface is smooth and seamless and we are expecting no issues with that. As with all technology though, there could always be an issue regardless of how seamless

026that is. The way in which uh we deal with that and how it's always been is something called uh EMD cards or cards. So these cards are literally physical cards that the dispatcher will refer to and find whatever issue that it is that they need to address, go to that portion of the card and read it verbatim as necessary for uh that call. So that is our fallback but we are anticipating that interface of that pro QA program occurring in January again with the expected February 1st time frame that we have to take on the Springs and Sag Harbor districts. Training for that proqa program is being conducted now. All of our dispatchers are currently in the process of or or have already completed a mandatory proqa training program. Uh in addition to that mandatory

027training, we have been sending our dispatchers to Suffach County dispatch services in Yapang, FRES. Um FRES is uh fire rescue emergency services through the county and they conduct this same operation with their dispatchers and more of a sitin to uh a little additional training if you will. That has been going very well. Um, [clears throat] we have Dr. Winslow from the Suffach County assigned as our medical director. You have to have a medical director on board who signs off on policies and procedures and such. That is uh already been confirmed and that is who is going to be assigned as our medical director once we are designated PAB. Um, additional trainings, there's a quality assurance trainings and such which is more geared towards our supervisors. So our first line dispatch supervisors will have uh additional

028certifications in quality assurance and review procedures. So in the grand scheme they'll be tasked with reviewing random calls and a certain number of calls per year to confirm compliance and such those specific trainings called EMDQ and Aqua uh our certifications will get through them that is uh already completed with majority of those supervisors. Um I touched on the infosshare program. The infant program is more or less our police records management system and our CAD system. That interface is planning on being done with that pro QA program again in January. So that should be a rather seamless transition. Um the actual districts, fire districts of Sag Harbor and Springs, we have received all of their protocols and their uh and their preferred responses and such. We have implemented all of them. They are happy with that.

029We've had continuous contact with all them, the chiefs and the em uh with the both FD and EMS sides of things. And we have a meeting that we're planning mid early January to just finalize and confirm all those things. That's more or less sums up where we're at currently. If anybody has any questions, please ask. But uh we are on track. We're not anticipating any severe issues of any kind. Um, and again, the transition back into our primary room once renovation is done is a non-issue because we have multiple seats and the ability with our current room operating uh seamlessly to have no issue with that. We can dispatch fully functional dispatching where we currently are in our temporary room. >> Great. and and obviously this is all being overseen by senior staff uh Steve

030Blanchard who is our >> there's a large public amount of personnel that go into overseeing all these things. We have contacts with the county um both FRES which I mentioned earlier um the communications directors with the Suffach County PD who oversee the whole 911 program for Suffach County and more or less dictate how things are conducted and who's designated as a primary PAP who's designated as a secondary PAP the whole system they oversee. So, in terms of internally, yes, we have multiple personnel from >> and Eddie Schnell as well. >> Eddie Schnell, Steven Blanchard, who was our chief uh public safety dispatcher, um our senior staff with the police department who assists in all these things and make sure this stuff goes uh as smooth as humanly possible and the chief of police. So, that's

031more or less where we're at right now. Obviously, we have holidays upcoming, people off, but um we have covered all of the priority issues. Right now, we're just looking forward to that date so we can move on and move past this. And >> so, Captain, so typically speaking, we we have the three public safety dispatches. So, on a on a regular shift, there'll be the three there plus one supervisor. Is that the plan? >> There's a correct. That's in the grand scheme, that's a plan. So, we have five squads right now. Those five squads will have three PSD1s assigned to each one. With that, we have two first line supervisors who rotate on a different schedule, but it overlaps with multiple different squads throughout their shifts. And then uh Steven Blanchard, the chief I just

032mentioned, is our uh primary oversight of everything that works on Monday to Friday. >> So, just the one question I'd have is just, you know, obviously like everything else, we're super seasonal. You know, come the summer months, we're going to see that massive surge. Are there plans in place that the staffing rotation will change then? Will the supervisors have more of a hands-on role at that point in time and be less supervisory? How will that operate? >> Well, a few different things. First, we are anticipating additional hires that are budgeted for next year. In addition to that, we have in years past and fully anticipate doing the same, adding supplemental dispatchers just to lessen the burden of the call volume during those expected uh seasonal seasonal time frames. But yes, right now it's going to

033be three assigned to each squad, right, with the supervision of uh the other three. >> Anyone else have questions? >> Yes, I do. I just uh this is all very technical and uh it's a lot of uh letters and acronyms. I just want to uh ask you a question and I want to thank you uh Captain Martin and your team for all the work that you're doing going into this transition. For someone who calls the 911, just regular citizen who calls the 911, they're not going to know notice any difference to what happens right now. Correct. >> Correct. [clears throat] So to break that down a little more, you get a 911 call, it's going to come into us. There is contractual obligations with fire districts depending upon what the the nature of this emergency

034is for. or if it's a police matter in our township, we are going to answer it and send police. That's what our dispatchers will do. Obviously, they're the East Town police that'll be responding. We'll be sending them come February 1st. If it's a medical or fire emergency in Sag Harbor andor Springs, we will obviously be sending police, but also dispatching fire and ambulance services dependent upon what's needed to those hamlets. Anything outside those hamlets, Montalk, Amigansit and Eastampton village, we will transfer as in essence what's done now but backwards to the village because of contractual obligations for those districts to the village >> and that includes mutual aid responses. >> Correct. Yep. >> From the user end, no change. >> No, there should be zero change noticed. >> Thanks. >> Terrific. Well, thank you, Captain.

035We appreciate you coming in today and giving us an update. >> Absolutely. Any questions? >> We will reach out. Thank you. Okay. Next up is a presentation from Melissa McCarron, which there are folks still on the line that are listening in. Melissa, uh, so do you want to do it from there or isgan >> Megan's gonna help you? Great. Welcome, Megan. Good morning, town board. I'm Melissa McCarron. principal environmental analyst in the natural resources department here at the town and I'm here to give an overview of some of the proposed changes that is coming through the water quality technical advisory committee as suggested modifications to our water quality improvement plan which would be incorporated um in 2026. Um so uh the mission of the community preservation fund um in the past since uh was to

036preserve community character through land acquisition and preservation. Um in 2016 a referendum was passed which both extended the CPF tax through 2050 um as well as included up to 20% of the CPF fund to be um used for water quality improvement. So the 2016 referendum allowed protection and improvement of [laughter] water quality by funding water quality improvement projects. The town adopted a water quality improvement plan as a guidance document in 2016 which lays the groundwork for identifying priority areas, projects, and programs to be implemented by the town. Um, we did an update in 2020 and now we're doing an update for 2026 which we included in the greater CPF project plan that would be put forward by land acquisition and management through Scott Wilson. Um and this plan sets forth um the priorities that outlines

037ways the town can uh reduce the inputs of pollutants into our water bodies, remediate existing pollution in our soil and groundwater, and also restore water quality in impacted areas um as well as continue to protect our pristine water quality in East Hampton. Um so the water quality improvement plan um the original definition had four um water quality project types that were eligible for funding. Um so the first one was water quality or wastewater treatment improvement projects. So this includes sanitary system upgrades to reduce impacts on water bodies. Um, so town properties that were in need of wastewater treatment improvement, uh, we've to date really been focusing on upgrading our comfort stations. And I did, um, an update presentation last week if people want to refer back to some of our accomplishments to date through the

038program. Um, and then we also included our um, septic incentive program through providing rebates to property owners. Um, just a little bit of an update, we've had a few more since last week. So we have uh 931 upgrades total through the project which kicked off in 2017 and um 170 upgrades this year to date. Um next project type was non-point source abatement and control. So this is diffused sources of pollution from overland runoff, storm water runoff and groundwater inputs. Um so we've been focusing really on storm water control reducing the discharge of untreated storm water to our water bodies. Um agricultural pollution abatement would also be included in this. Um but we've done some rain gardens bio swells and then installed some additional catch basins uh to control storm water runoff. Uh aquatic habitat restoration

039is also another project type that's allowable um to improve the ecological functioning of aquatic habitat in specific surface waters of ecological significance. Um so we've really been focusing on um protection and restoration of eelgrass seaweed meadow growout areas um as well as constructed wetlands. And then the last type was p pollution prevention. Um this is kind of a smaller component of our program. Um it's really focusing on improving um and maintaining a facility that reduces or eliminates discharge of toxic or hazardous substance substances which in that definition includes nutrients which is mostly our focus out here. [snorts] Um but we've included some education components to that under that definition. Um so for 2026 the definition of the water quality improvement project has shifted a little bit. Um, so based on the 2024 CPF law modification,

040the definition became a little bit more open-ended. So it's projects designed to improve the quality of drinking and surface waters. Um, so that flexibility kind of allows us to incorporate some additional um, projects that I'll go into um, a little later. Some of the other changes included in that 2024 law modification were the allowance of unused funds to roll over from year to year. Um, which allows us to, you know, potentially fund some larger scale projects in the future. Um, and then also the establishment of the office of regional community preservation fund council and the intermunicipal agreement for the piconic bay region advisory committee. So that's really just uh regional oversight of CPF. So, our plan will still follow the original outline of these four project types, but allow us to incorporate a little bit

041more flexibility in how we utilize the funding under that. Next slide. Might have to I guess I have it staged. [laughter] Um so, [snorts] in the plan, um it identifies priority areas where remedial activities should be completed first. So these are really focusing on areas where antiquated septic systems or development have the potential to have the largest impact on water quality. So the existing priorities in the plan include um areas without public water where residents rely on private wells for drinking water. Um sites located in the harbor protection overlay district. Areas where groundwater reaches surface water quickly. Shallow depths to groundwater. sites threatened by flood or storm surge, sites where soil permeability uh may impact percola percolation. So, we're have more likely to see ponding and storm water runoff and things like that from uh

042those areas. Um highdensity neighborhoods, so homes built on small lot sizes. Uh these areas have the higher uh number of sources in a small um location [snorts] and also um these pollutants will eventually either percolate to uh groundwater with uh precipitation or you know have uh direct runoff into our water bodies. Um and then also properties nearby water bodies with known impacts or we where we already have some efforts underway. we kind of want to couple those those efforts and have the, you know, bigger impact um and improvements. So, a couple new additions that we're proposing for 2026. Um this one's the first one's more of a clarification of the areas where groundwater reaches surface water quickly. Um we want to um add the definition of zero to two-year groundwater travel time, which is what

043um our water protection district is really based off of. Um, so areas with 0 to two-year groundwater travel time, we're going to see the impacts as well as the efforts that we're making in those areas the most um quickly. Um, we're going to uh see those impacts in the shortest period of time. So, we want to focus on those areas and make those improvements first. Um, there's also less time for natural treatment in that zone as well. And then the second uh addition would be projects that impact a water body that has public access. Um we really want to support areas that provide the most benefit to our residents and visitors in Eastampton. >> Excellent. Um so a lot of those um priority areas [snorts] um are our focus as well as um protecting our

044priority water bodies. So the existing priority water bodies in the plan are listed here. Um these are going to be renamed primary priority water bodies. Um so this includes all of our major surface waters, lakes, harbors, and ponds. Um and these locations have the highest level of beneficial uses for residents and v visitors to enjoy. So these include um primary and secondary contact rec recreation um which are classification uh guides for regulations to protect public health. So primary would be high immersion areas where we have strict water quality standards such as for swimming um primary contact uh to skin or or potential ingestion of the water [snorts] and then secondary would be fishing and boating and shellfishing and things like that. um whereas more incidental contact these areas also many of them support um shell

045fishing and aquaculture as well as provide uh wildlife habitat. Um so the to date these locations have been the focus of our major projects funded through CPF water quality. Um maps of all these locations is included in the plan and these will be updated um through this iteration. Next slide. Oh, so for 2026 and what a lot of the callers were calling in about this morning is um we're proposing adding secondary priority water bodies. Um so these are some smaller potentially lesserk known areas that may support secondary contact recreation like boating and kayaking or may have really just ecological benefits um as wildlife habitat areas. Uh these weren't typically the focus of water quality improvement projects in the past, but adding these secondary priority areas allows us to potentially fund a project in one of

046these locations. Um so they would still rank a little bit lower than the primary water bodies, but uh they would be fundable. So the secondary priority areas include Little Northwest Creek, Squeeze Pond, Elwife Pond, Chhatfield's Hole, Swan Pond and Pond Lane Pond, which is in the Lion Head community, um Fresh Pond and Nimigansit, Tuttle Pond in Montalk, Stepping Stones, uh Big and Little Reed Ponds, and Oyster Pond all in Montalk. Um so all of our maps would be updated to include the primary water bodies as well as the secondary. Um, I put kind of an example of one of our maps. Um, so the dark blue outline is Aabonic Harbor Watershed and then the light blue is Fresh Pond. So that's kind of an example of how they would all be included. Next slide. Um,

047so some of the other changes that the water quality committee is proposing for 2026. Um with the more vague definition of water quality improvement project, uh we're proposing allowing for additional focus on uh monitoring as well as maintenance of water quality um in East Hampton. So originally standalone monitoring was not an eligible use of the water quality funding. Um but there's many reasons why monitoring would be beneficial to our program including um having some baseline monitoring so we have defined starting points. We know where we are. we have a better idea of where we need to go. Um, being able to better define locations where remedial work is needed for targeted efforts. It would allow us to characterize high nutrient loading to um, set those target areas and um, kind of have the biggest bang

048for our buck. Um, allows projects to be properly designed and installed. um allows us to assess uh our completed projects and the efficiency and how well they're working. Allows us to track water quality improvements over time where projects have been implemented. And then gives us an assessment of overall water quality trends in East Hampton. Uh so we know that you know all of these efforts combined are are making an impact moving forward. Um, so we would like to incorporate more monitoring into our projects as well as potentially go out to RFP to hire a team to help us uh design a monitoring plan and help us meet our goals here. Um, and then additionally, we would like to um provide funding for ongoing maintenance of town projects. So currently in our bids, we've including been

049including five-year um monitoring or ma maintenance plans within each bid uh for our projects to ensure that [snorts] they're successful. Um but some of these projects in order to continue seeing the benefits um and protecting our investment, we might want to include um additional maintenance moving forward where warranted. Next slide. Um, and then some additional changes. Um, this I don't foresee being very common. Um, but we're proposing adding language for public water extension as an authorized use of the CPF water quality funding only where contamination is identified and the purpose of the expansion would be to protect public health through drinking water protection. Um, so this was technically allowed through a um as a CPF expenditure through a New York State bill that was passed in 2018, but it was never incorporated into our plan.

050Um, so this would be for the construction of public water manes and connections. Um, and we're proposing it being included as a definition of water quality improvement project. Um, so a project of this nature, as always, would have to be vetted through our water quality technical advisory committee and through the town board. I don't foresee it being a common occurrence, but this would make it an allowable expense. Um, we're also proposing adding some language to the non-point source pollution abatement section to specifically address storm water runoff concerns with the town highway department where they have some known areas of concern. So, this wouldn't be to address flooding. It would be specifically for storm water abatement that would directly impact a priority water body. Um so this could include additional drainage infrastructure, catch basins or dry

051wells, inlet filters, uh end of pipe treatment to kind of polish storm water before it, um exits and potentially enters the water body um or green infrastructure to improve existing runoff in priority areas. And then we're also proposing removing uh one section um concerning inspection and maintenance of septic systems. So, we do not the town does not have a town sanitarian. So, it doesn't quite make sense at this time to have this section included in our plan. Um, we don't have someone qualified to determine if a system has failed. So, we can't really go around requiring upgrades. Um, so SA County uh health department does do inspections of all of the new installations to make sure that they're designed or installed the way they were designed. Um, and the town is does not have jurisdiction

052over doing that. We do site inspections through our septic incentive program, but that's more of verification that the systems um were installed and completed before we issue any rebate funding. Um so that's really our only jurisdiction over that. Next slide. And then lastly, um we have some water body specific recommendations that it's um being proposed to be incorporated in the plan. Um so this includes implementing recommendations from our some of our completed engineering reports um and studies and site investigations. So these would be incorporated into the wersheds for Georgia pond based on our our cove hollow um pipe engineering report um hog creek harbor echabonic harbor and m lake montalk based on some site characterization work that was completed with um partnering with Cornell cooperative extension. Uh we want to um add in their upgrading

053municipallyowned public uh use facilities to advanced treatment. So, we have the town facilities included, but um there's also some New York State and Saba County owned properties that have sanitary systems in the town. So, those are also a priority for upgrade. They do impact our water bodies. >> Can I ask a question about that? Cuz I the memo too that you did on December 8th, which is also on the website, is very thorough. I appreciate that. >> So, you had pointed out Cedar Point Park. So would that be and that's a county park. Would that be using town water quality funds [snorts] to upgrade a county facility is >> Yeah. Um we actually did one upgrade um that was on New York State Parkland which is in Montalk for the Lions Field. So it would

054be similar to that kind of project. Um so we would be partnering with them. We would have to do some outreach and coordination with them. Um, I'm not sure if it would be eligible potentially for maybe any county funding, but since it does impact our water, we want to make sure that they get upgraded. >> Only difference there is that was the town facility facilities, I believe, at the county park. There's three septics facilities there. Yeah. >> In the R in the ranger house, you know, the main septic and then also at the guard house. >> Yeah. So, it could be a little bit more complicated than some of the ones we've done in the past, but we would do some outreach and coordination with those entities. Um, we also would like to um include,

055this is more of like a future goal project, but um doing some feasibility studies for considering a pilot community wastewater treatment system um in high density residential areas. Um so this would really be focusing on the Aabonic Harbor and Thremal Harbor wersheds with the highdensity residences and springs. Um there was this would be a very complicated project. So we would want to do some investigation up front to see if it's feasible and then kind of work along um you know a timeline there. Um we'd like to include some more targeted permeable reactive barrier projects based on some site characterization work that's already been completed. um that show where there's high nitrogen inputs in some of these areas. So these would focus on Hog Creek, Akabanic Harbor, Three Harbor, particularly Hans Creek, Sunset Cove, and Tinbar

056Creek study areas in Three Harbor as well as some areas in Georgia Pond. Um couple more here. [laughter] I know this is a lot. Um we'd [snorts] like to include some investigation to determine appropriate locations within wersheds for additional storm water treatment structures. [snorts] Um so particularly in some of the pri secondary priority water bodies including Chatfield Soul and Swan Pond which we've had um reports of some direct runoff that should be controlled better. Um and there's also some recommendations from engineering reports on specific locations where this would be um good to focus on. Um additionally locate and eliminate um or ensure proper treatment of any direct discharges if they still exist. Um that would be focusing on Hog Creek and Fort Pond. And then lastly, investigate the feasibility of environmental dredge projects to improve

057water quality. This would be in Hog Creek and Napi Harbor. And these would really have to qualify as an environmental dredge project, not navigation. Um so there's specific guidelines under Suffach County um DPW for to qualify for an environmental dredge project. So >> you answered my question before I >> Thank you. >> Yep. Um so as always um specific projects will be continue to be vetted through the water quality technical advisory committee. Recommendations to move forward with any specific project would come from the committee to the town board um and be approved via resolution by the board. Many of these projects would require if it's a town project um us to go out to RFB to hire an engineer or go out to bid to um install any of these projects. So it would be

058public process and I just wanted to re reiterate that this is an evolving process and that's why we're here making some of these changes as we move forward. Um and this is the next step in planning for the next phase of water quality improvement for example you we also so we put your PowerPoint up we put your December 8th memo up and we also put the um the proposed changes to the to the water quality improvement plan. I would imagine this requires a public hearing. >> Yes. So, um this would be coupled with the CPF project plan. It would be underneath that. Um and that whole process will go through a public hearing with the update. >> What What are we looking at timing wise? >> Um I know Scott is planning on doing it

059in 2026. I don't know exactly his timing. >> Okay. So, so like for instance for the folks from Alliance Head that were listening in because I recall them putting forward a project >> when we went out for RFA a year or two ago and unfortunately we couldn't entertain it because it um >> so this is it wouldn't be available for this first round. >> Well, I mean if the board would support we could go out go through a public hearing as standalone for just the water quality portion if you think that would be better. I think we should because there's a lot to wrap your head around just for this and I don't see any reason >> and then it can be incorporated later when Scott does his >> Yeah. >> Okay. Yeah, we can

060do that. >> Melissa, I just have a question. I mean, one of the issues I know a lot of residents reach out to is, you know, where they're close to the water table. Not only do they have septic issues, but they have drinking water issues too from their well. So, I know the Senate bill allows for the provision of public water based on some contaminants. Um, what contaminants are those and how would residents go about finding out whether or not they might possibly have eligibility in a neighborhood for public water provision through this program? >> I think nitrogen um infiltration into drinking water wells would qualify for that, but I I think um it would have to be known areas probably impacting a whole community in order to justify extending public water. Um and I

061think we would want to be working with Saba County Water Authority on that and um come up with a a plan for that extension and how that would all come together. >> Yeah. I mean just if there is means you know there's some areas that I know have I mean also you know for for firefighting risk you know if there's the ability to partner with Suffach County Water get drinkable water to these areas and kind of increase our hydrant um positioning be a great possible project and use of this fund. I'd say the other thing about this I think I'm most excited about is the move to water quality testing. I I think that's huge. You know, the data we get from how these projects works just justifies the continued piece. So, I'm delighted to

062see that. >> One other note on the um public water. So, if there is a main um accessible to private property currently, if they are upgrading their sanitary system, hooking up to public water would be an eligible expense um if required to upgrade um their sanitary under our septic incentive program. So, that would be something they could um submit for reimbursement currently. Yeah. >> But but there's defined reasons for that. >> Yes, it would have to be required by Yeah. required by sub county. Correct. >> Health department. >> It's It's not just because you want to, >> right? Exactly. >> Yeah. Okay. Yes. So So for myself, thank you very much. Eight years in, very similar to the conversation I had last week here then to eight years of funding right now. Eight years of

063changes, eight years of applicants coming here and eight years of requests to do more, eight years of individuals trying to figure out the system or game the system even then too. But I think yourself and your staff have done a very good job specifically with the the water quality technical advisory committee to advocate for changes when appropriately needed and also allow the town board then advocate to the state for changes as you saw in the general obligation law 2014 which allows us then to work towards this presentation today in 2025 preparing for 2026 funding which is open now and I'll let you go into that and take that off of my plate for my lays on report. There's three things there that I thought stood out then too. Long-term monitoring, Tom just mentioned this also.

064For the first time in 30 years, what is the lowest dissolved the lowest dead oxygen in the Long Island Sound that's happening right now. Those are reports that are coming out. That is a regional thing. That's the Long Island Sound. We have the PCI estuary and we just have our own beautiful water bodies here. So this is part of the way that we could take care of oursel by understanding that we're part of a larger area of water qualities. They're are all connected then too. The only way we can find that out and do that is through monitoring. So I completely agree with that and pressing on that. The second one is long-term maintenance. You I've sat in many meetings with you and so the town board members long-term meetings is a huge thing. Great.

065It looks great, works great for three years, but how are you going to maintain it over time and allow that to happen with the municipal projects I think is appropriate and also collaboration and coordination with other town entities is important also then too. If we look at uh runoff on there then too and there's a runoff project but hence that runoff is affecting a mile up the road. How can we can coordinate with highway department and other departments to try to put catch bases in in the appropriate locations or what is already there as we target further down that runoff area in a wershed. I think that's appropriate. So putting those all out there I think you're taking off a lot of boxes for me to say yes I would like to move forward on

066this. You're seeing the secondary water bodies also right now. Um that's very appropriate. Okay. Those are one of some of the ones that target smaller groups of of property owners. You're seeing not just in Lion's Head, you've seen them in Chess Chesby Hold and other areas and too which that small community will have greater buy in to the greater plan that this is for. So I thought think that is appropriate because that's something we're seeing a lot more of on these applications and now eight years in we finally look at that. So, uh, I agree with you, uh, supervisor about pulling that out, but also wouldn't mind moving this forward in early calendar year 26, too. >> Great. >> Yeah, I support, uh, moving this forward. Um I think the uh changes that you're making

067are reflecting the data that you've collected in the over the years as David has said and the what the impacts of the water quality projects that have been done uh um here in town and I think it's a natural evolution to also recognize the other you know you have the primary sources but primary isn't doesn't mean only so to be able to look at secondary sources to me is is um is also very important and the way that you're prioritizing them I think is important as well. Um I know callers called in it's and the state of some of our ponds are I mean clearly you could see there's impacts happening there. So to be able to address them I think it's an evolution of the project and of the purpose of the water quality

068CPF allowances. So thank you. >> Couldn't agree more. I don't have any questions or anything to add, but I'm I'm supportive of of every all your suggestions. >> Yeah, Melissa, they were really thoughtful and comprehensive and uh I think we, you know, work with the town attorney's office to get this notice for public hearing for 26. >> Okay. >> Can I ask a favor? Can you please take this off my lesson on report or others? Can you please let everyone know about the RFA one that has just opened this week and explain it to the best you can who to contact and what is what is offered in that? >> Yes. So, um, just opened yesterday is the first round of the 2026 request for applications water quality improvement grant program that we offer one

069to two times a year depending on the funding available. Um, [snorts] for the first round of 2026, we have earmarked $1 million um as the total potential awards um for water quality improvement projects. Um, applications would be due February 16th. So, that's when the application window closes. Water quality committee will then review all the applications that we receive um and make direct comparisons and prioritize projects and make recommendations to the town board for potential grant awards um which would likely come through um April May of 2026. >> Where can you find that information? Who do you contact? So on the town's website under natural resources water quality improvement you can find all the information about the grant and you can reach out um to the natural resources department directly uh 631-3240496 and we have a

070dedicated email for grant applications which is CPF granteamptony.gov >> and we just put out a press release on it today too. >> Yeah, >> my leazison report will be short. [laughter] Thank you for that more than anything. >> Thank you very much, Melissa. Thank you, Megan. >> Okay, next up, >> we Michael, we already had public comment in the beginning of the meeting. I when you called came in, I offered it again. We just said we've got people on the line that if we do it, make the exception. >> Um, >> okay. >> But I would say just reach out to us with your comments. Email us. >> Send us an email. >> Email us with your comments. Yeah, >> I appreciate your support. That's what I wanted. >> Okay. >> Thank you, Michael. Okay,

071>> Chelsea and Anmirie, >> you're up and you're color coordinated. [laughter] >> Welcome. >> Good morning, town board. >> I'm Annie Lampre, legislative secretary. >> Chelsea Winsler, legislative secretary. Let me just get this uh >> Chelsea's going to do the first half of the presentation and I'll do the second half. This way we're not bouncing back and forth. >> Just while you're getting set up, I'll just introduce, you know, so the special events committee consists of yourselves um who are the legislative secretaries to to the town board members. I would firstly like to thank you both the incredible work you do for this. I I know it consumes about 75% of your workload um and it's a huge lift um for you to get that done. Um, additionally on the committee we have um, council

072member Rogers, myself. Uh, there is always a senior officer from town PD, either the captain, the chief or lieutenant. Uh, we have a representative from the trustees, the fire marshall's office, the town attorney's office, parks and recreation. Um, okay. Who else am I missing? I think everyone >> I think that's everyone. And then we have some other uh of course we have the two legislative secretaries, town attorney's office is also present >> and the town club and town clerk for film films and um other pieces. So it it just for the public to know whenever an application comes in um we review it you know primarily from the perspective of public safety um are there issues that can create public safety issues but then also like nuisance issues that may be in concern to to

073residents nearby. So we'll look at past history but there's a huge amount of not just work but cost that goes into applications because you know the use of these resources you know it it does cost the taxpayers something for that so you know as we go through this you know just look at the numbers of events that we have reviewed um and I would say to applicants you know on the whole 80% of people have behaved exemplary with regards to their public um special events um unfortunately you still have the 20% % we try to work with those operators. We have seen improvements but you know I'd say that you know as we go in to approve applications you know how people have adhered to the conditions of their past permits is definitively a factor

074in the approval in the future. Um with that I will hand over to you both. >> Thanks Tom. >> Thank you. >> All right so uh today we're going to go through the special events committee. Tom actually covered the members, the types of permits and applications, oversight, annual recap of permits issued, a breakdown of the permits issued just in 2025, and a breakdown of 2025 permits by Hamlet. The fee schedule hasn't changed since uh March 2025, but we will be proposing late fee changes for the upcoming year. resources spent on special events, 2025 permit comparison to 2024, 2025 late application comparison to 2024, and the 2025 revenue comparison to 2024. So again, Tom already covered the members, but the special events committee meets weekly to review special event applications. The committee first started meeting in

075January 2014 and was codified in the spring of 2022. The types of permits and application include six. In previous years, there was only one application, but we broke that up into groups. So, we have residential, commercial, public, parade, walk run, art sale, and seasonal. Special event oversight. Each week, copies of the upcoming approved special event permits are sent to personnel in the following departments to ensure that events are in compliance. So, that's the East Hampton Town Police Department, Marine Patrol, Code Enforcement, and Fire Marshals. And in the event that an application has been denied by the committee, the specifics of the denied application are also routed to the departments listed above. So this is an annual recap starting in 2018 up until 2025. Um, so as you can see, we've kind of gone up and

076down. I just want to make a note on 2022 it says 582 permits were issued. That number is a little on the high end only because we weren't issuing um revised permits. We just issued a brand new permit number. So that's why that number is a little high. But after that, we've started just issuing revised permits. So it's not a a brand new permit number. So the numbers are a little bit lower, but relatively still pretty high for permits every year. Um, so denied permits, we've had two this year that were public. Incomplete applications, zero. Now, just a quick note on that, that doesn't necessarily mean we've received fully completed applications throughout the year. It's just by the time the permit needed to be issued, the applications were completed. We have received multiple, you know,

077applications that things were left blank that we've had to go back and forth a couple times and remind people, you know, this is a mandatory section or you're missing a graph of some sort. But by the time the permit needed to be issued, they were fully completed. So, we were able to issue the permits. Um, the permits issued before events were cancelled. We had nine of them this year. So, the total of permits issued um sorry, canceled or not issued was 11. We've issued 171 public permits this year for 246 events. Again, those numbers are different because some events we've had to put on one permit if it's multiple days in a row or something like that. So, the numbers are only different because of that. We had 139 residential permits issued for 142 events,

078194 commercial permits issued for 226 events, 22 parade walk run for 22 events, 15 permits for 101 seasonal events, and three art sale permits for three events. So the total this year was 544 permits issued for 740 events. Okay, now we're going to give you a review of all of the ocean bay beaches, Maidstone, and Fresh Pond. There were 63 events on Ocean Town beaches with public parking lots. 34 of them were catered events. There were 12 events, um, yours are going to look a little different. We found a typo in it, so we had to adjust the numbers, which is correct on the screen. There were 12 events on miscellaneous speeches. Six were catered. Total catered events on town and miscellaneous beaches are um 34. There should be 40. 10 events on Bay Beaches.

079Zero were catered. There were 10 events at Maidstone Park Pavilion. One was catered. There was one event at Fresh Pond. So total um catered events were 41. So that's should be the correct number. Total number of beach maidstone fresh pond events were 96 in total. Special event permits issued by Hamlet. We'll do a comparison for 2025 and then I'll I'll mention 2024. Amiganza, we had 144 permits issued uh for 2025 and 2024 we had 147. East Hampton this year for 2025 106. East Hampton in 2024 was 57. So there's a big difference there this year. Mtok we had 193 this year and then in 2024 we had 164. Springs 2025 77 permits issued and last year for 2024 110 and then Wayne Scott this year 24 and then Wayne Scott last year was 38. So

080in total for 2025 totals 544 permits issued and for 2024 a total of 516 permits issued. Please note that the special event fees changed as of March 2024 and prior to that the fees were last updated in January 24th. And you'll see the next couple slides are um the two h 2025 fee schedule which we are going to keep at this point the same for 2026. Um I'm not sure if that'll change uh going forward but for right now we're leaving it. The only thing we're looking to change are uh we're proposing some late fee changes. Um for 2025 uh the fees were raised um for this is for residents. Uh the late application fee for one to 100 participants was $200. For 101 to 249 participants it was $500. Uh for 250 to 999

081participants it was $2,000. And then 1,000 or more participants it was $5,000. And then we also have an additional fee. If an application is submitted within one week of the event, an additional charge of $200, $250 would be incurred. So, the proposed fee schedule for 2026 for the late fees, we're going to go back to for residential, it's changing back to 2024 um late fees. So for a town resident for one to 100 participants it would be $100. For 101 to 249 participants it would be $250. 250 to99 participants it'll be $1,000. And $1,000 or more participants it would be $2500. and then all other special event applications and that will include um non-residents public uh par uh parade walk run seasonal and commercial those fees are going to change and I'll read them accordingly.

082Um, for the late the regular late application fee, 100 to 100 participants, it would be $200. 101 to249 participants $500. $250 to 999 participants, it would be $2,000 and 1,000 or more participants, $5,000. And again, that is not for residential. That's for all the other buckets. the additional fee. If an application is submitted within one week of the event, an additional late fee will be incurred. So, these are the proposed 2026 um additional fees for um the town resident would just be $100. For a non-resident, public, parade, walk, run, or seasonal be $250. And for the commercial, it would be $300. Okay. Resources spent on special events. Legislative secretaries average um hours per week for each of us is about 24 25 hours out of the 37 and a half hours. Um this is at

083the height of the season. We are uh pro this is due to processing applications, helping applicants, tracking payments, weekly meetings, etc. In 2025, weekly meetings were held from early April through October 2025. The busiest months being June, July, August, and September. Buildings and grounds average hours about 32 hours per each large event, and there's about 15 of them throughout the year. Uh, a good many of them are on the the Montalk Green. There's approximately 480 total hours and this includes setup, breakdown, and cleanup of events. Please note that many events require a visit by East Hampton Town Police Department, Marine Patrol, code enforcement, fire marshals for safety checks. There were about 200 events that utilize tents in 2025. The town attorney averages average hours per season is approximately 130 hours and that includes the weekly

084meetings from April through the middle of October. Uh phone calls, advice, emails, denial letters, etc. We also have an intern that helps us uh assists us from the end of May through August. and her cost uh it was about $4,876.32 for the season and that equals about 192 hours times her hourly rate of 25.3960. Uh we had uh the monthly meetings for this year we had one in January, two in February, three in March, five in April, four in May, four in June, five in July, four in August, four in September, and three in October. And then we had a recap meeting in November. So the total meetings was 35. It averaged about f 52.5 hours. That's a rough estimate because some of the meetings did go over an hour and a half at times

085in the height of the season. Okay. Okay. The 2025 permit comparison to 2024. So, we had two two denied permits in 2025 and 12 in 2024. Uh we had zero incomplete applications in 2025, 10 for last year. Permits issued before events were cancelled were nine for this year. And permits issued before events were cancelled in 2024 there were 19. Total permits canled not issued for this year was 11 and last year it was 41. We did have a lot of cancellations due to rain last year with those floods and stuff. Um, public permits issued for 2025, 171. Public for 2024 was 190. Residential permits for this year 139. For 2024, 138. Commercial permits issued this year 194. Last year 151. Uh the parade walk run for this year was 222 and for 2024 we had

08619 seasonal permits for 2025 2024 16 art sale this year 3 art sale last year 2 total permits issued for this year 544 2024 516 and then we'll do the 2025 late application comparison to 2024. This year we had 45 late residential applications with a total late fee charges of $17,50. Last year we had 46 late residential applications that uh totaled $9,650. Public seven late $1,400 for this year. Last year, seven late, 910. We had 80 late commercial applications this year that totaled $48,100. Last year we had 44 uh totaling $7,250. This year we had eight catered events uh late and that equaled $2,100. Last year we had 14 late applications for catering $1,500. uh one seasonal late application, $200 this year, one late last year for $100. So the total late fees for this

087year, $68,950 and for last year 112 late applications at $25,770. So 2025 revenue comparison to 2024. we total $24,400. um $139,855 >> and that's minus like the cleanup deposits that are given back in police fees. Okay. I don't know if you want the breakdown of the police fees and the deposits. I can read that if you want, but no. Okay. And I think that would be it. If you have any questions, >> I do do have one. First, firstly, thank you for the great job you guys do in in running this. Um, it's a huge bonus town and obviously a lot of work. Um you know the one thing looking through the data that's evident is that commercial special events are kind of where we're really seeing the biggest growth um from last year. Um

088you know with regards to late fees too we saw a significant increase in there. It's kind of an anecdotal question but is it the same people continually with the late fees or is it different groups? >> Seems to be the case for the most part. Yes. >> You haven't and they don't seem to worry about it. They come in and we're like, "I'm sorry, but we have to try." That's okay. That's that's really what we get most of the time. [snorts] Most of the time. >> so my my again, thank you to uh you feel awesome. Thank you to the committee and Kate and Tom and Kathy who was on the original special events committee. >> 10 years. >> Do you miss it, Kathy? [laughter] >> Um I remember >> I miss the camaraderie. We

089It's a great It's a great team. >> It's a good crew. It's a very good crew. >> It is. I remember applying for I think they were called mass gathering permits 15 years ago or more. And then again talking about evolution of a process on here. I always saw this as a uh as a process to for public safety but also for quality of life on there. Uh never as a way to fill in budgetary gaps or anything. But what it does show is the amount of time that it takes to process these permits are equally matching the fee schedule that's there then too. I think that's appropriate. But again, the committee here, public safety and then also quality of life in neighborhoods and on beaches then too. So I appreciate this. I think it's

090something that we're seeing other municipalities uh starting to move that way also then too that haven't been there. The town started it. I think the committee is right for the way that they're doing it right now. So I I appreciate that time and effort on there. I see how hard you two work also as legislative assistants on there then too uh during the season, but I also see how much you own this process too. They make it a lot easier on the town council and the committee members. So I sit here saying thank you to these all, but it's really you two and for that right now. There's there's a there's a there's a great pat on both of your backs for that. >> Thank you. >> I think it shows uh your your dedication

091to customer service. I mean, I don't know if these how these hours can be accurate because the phones never stop. Uh, you're answering I I we should keep track of how many phone calls come in. >> We can try. I mean, I can print emails that go this [laughter] long back and forth sometimes. >> Besides walk-ins, I mean, we're always available. The office is always open. Um, even at lunchtime, we have a system of of how we can take in applications cuz that's the kind of volume that we see and that's the pace we need to keep going to be able to get so many applications processed in the time that we do. Um, so I um I really I I want to thank you and I I want to acknowledge that you know why

092why do we have special events permits for 50 plus people at someone's house or for all these larger events and that is one primarily public safety but also ensuring that the town is protected town residents protected quality of life can be monitored uh noise complaints um people know that there's a permit on a property it went through a process process. We do everything from parking plan to ensuring that they have the proper insurance to cover not only the town but also themselves in the in the event that something happens. So this is an evolution from what this started as everyone knows people like to come here, people like to have weddings, people like to have large scale events and it takes a lot of resources to put that together. So, I thank you for the

093update as well and bringing it, you know, to us our attention again, uh, the work that goes into into this um, so that everyone could have a good time and enjoy their event um, and leave safely. >> And a lot of people are appreciative. We we do get a lot of thank yous. We really do. >> You know, just by the way you say, "I'm sorry we have to charge you a late charge." Shows your commitment to customer service and feeling for the people that are making applications. It's really uh it's it's great to see how you guys handle that volume. >> Thank you. And we thank our intern too. Um we've had Miriam last year. She's been wonderful. We had Nick before that. >> So she's a huge help. >> She is. And she

094picks up quickly. So it's been wonderful. >> She stays. [laughter] >> So it's great. [clears throat] >> Yeah. Thank you for the update and for all the work that you put into making special events work. >> Thank you. >> Yeah. I miss you ladies, too. you can come visit. >> Yes. >> Have so much fun. >> Thank you for all you do and we constantly getting compliments from folks that you know they they all know you by name and because you've got a lot of frequent folks that do it year after year and they're you know really grateful for your professionalism as are we. So thank you. >> Thank you. >> Appreciate it. >> Okay. Now we're going to talk about uh we're going to pivot to 2026. Jake, you have some recommendations for special

095events. >> Good afternoon. It is my pleasure to follow up um that presentation and we can talk about what we want to do moving forward to help the special events committee in the getting the tools necessary to ensure that the special event permits that we grant or process are done so adequately. And I want to say that in my two years of working here and working with a special event committee, I echo everything that everybody has said. It's a true honor to work with a special event planning committee. So as we begin first looking at chapter 151, the definition of assembly, the special event committee thought that it was imperative that we include drone shows within the definition. Mainly this is because we have noticed that whenever something of this nature were to happen, it

096becomes a situation where everybody pulls their cars over and they watch it. So we have Captain Martin in the back right now and he would be the first to tell you that this creates a situation where we need to ensure that we have proper traffic flow. So that is the first thing we would like to include drone shows here. So, can we discuss it as each jump in as we're doing this? >> My question is, do we because we had a couple of drone shows come before us. We didn't have it in the code. >> Uh we denied it because we said it was would be a public nuisance because we didn't have the ability. It was the middle of the summer, whatever. And then they went and launched it off um a boat from,

097you know, not in town waters. So, do we need a definition of a drone show? And does it matter where it launches from? Because >> it would be it would be an interesting test to determine whether or not launching in a jurisdiction outside of the towns, whether or not that would create the ability for us to charge them without having the proper special event permit. Mhm. >> If the intended impact was for residents of the town of East Hampton to view such with the foresight to know that it would cause a traffic jam, then I think that we would have the appropriate jurisdiction to do so. >> But I guess do we need a definition? Like one of the applications was they wanted a launch from Navy Beach, right? So now they're taking over a

098section because it it that at that that one had a particularly large footprint. >> I So I've been talking about this for last couple years since there was the Jonas Brothers one. They actually put a drone show like three or four years ago was a QR code in the sky and it worked of all things. But guess what I did? Crane necked and stopped, you know. people. >> Um, New York City has a good definition of drone shows also, and I'd be interested in what they do on their waterways also look into this. But I I would agree with what the supervisor is saying is uh uh definition. And then yes, let's get it on there because I think you're going to see more and more of these, which in a way drone shows are

099actually a little bit more environmentally sensitive than than fireworks shows, but they do have their own parameters of uh procedures that they need to follow, but also how it might affect the town, >> including FAA compliance too with anything that's in the sky. Um, I agree. Um I think what's important is also you might you might as it happens it's happening globally now you do see some lo localities locations that are transitioning away from fireworks into drone shows for Fourth of July celebrate the the large Fourth of July celebrations etc. I'm not sure I would think a drone show over for a private residential wedding would be appropriate. Um, so we we would need to look at types of use um that we would deem we would find appropriate in in town. Um, you know,

100if you got a thousand drones over somebody's residential property, couple hundred drones, that really could create quite the quite the attractive nuisance as they call it. So where it's appropriate, what type of events it's appropriate for, I think we need that defined. >> And I just did work the Jonas Brothers into a town board meeting. How's that sound? [laughter] My Christmas special is very good. I've had my daughter. So, >> good job, Dave. >> Councilman, Councilwoman Rogers, what I would say is is that the committee is well equipped already to determine what is appropriate and not appropriate. So, it's not necessary to put that into the code. Um, instead, I think you guys do an amazing job in determining the parameters of what could be allowed if the permit is granted. >> Yeah. And just

101uh shout out to everyone that the committee um does not approve private firework shows uh for that same reason. We deny anything that comes across. Not many come, but uh you can't add firework show to your event. >> And we've we've actually only grandfathered in the ones that have been going on for for years. We don't allow any new firework shows. >> Correct. >> Has been the policy. Yeah, I I agree with your council's point which is look look these things come in and they are incredibly nuanced and actually having the committee look at them from every aspect before approval or possibly denial is key because there are so many variations and I think there's a danger with being too restrictive with code language that someone finds the loophole and I think the more important

102thing is like anyone who wants to put a drone show on comes to the town and applies for that special permit and we review it accordingly. I don't have anything to add. I Yeah, I don't I don't have anything against drone shows or any other special events that make people happy as long as they're safe and not cause another problem. So, I I trust council on this one. The next is under definition of charitable organization. What this does is allows the committee to look at specifically the role that the charitable organization is in relation to the proposed event. What we want to ensure is that the event if they are using a 501c3 as an applicant is the main purpose of the event as opposed to somebody trying to you utilize a 501c3 in name

103only and profiting on such. So that's the purpose of the code language that we have drafted here. So my comment here would be where you've got um however such status permit such status permits the town board and its discretion. I would say the town board or its design because our wouldn't it be the design is the special because let me ask you so we give out we wave fees for many non forprofits that are meeting this definition. We do not do board resolutions for each and every one. So, are you saying we're going to start doing board resolutions for each and every one? >> That's what I've been working with uh Ann Marie and Chelsea on already. >> That's a lot of work that we're putting back onto the legislative secretaries. Um because it's worked

104the current practice has worked. So, why do we we really need to for every application we're going to >> I I'll speak to that quickly if I can. bluntly I think council's hinted at which is that I think the system is currently being abused somewhat which is you're having commercial entities put in for special events under a 5013C and what we're seeing on the ground is that it's not really a charitable event it's a kind of a just a commercial free-for-all. Um so it's like how do we manage that situation? >> So you're going to pop it to the town board. I mean you you guys see right through it. you're the ones that are having the folks come in and meet with you and you can see right through whether this is just they're

105using the name, you know, using it in name only and they're going to slide them a couple of grand in order to have this big party or event. Um but this is a matter of discussion um in terms of I know u from working in this field in the past that there are some charitable organizations that don't have the manpower the volunteer power to be able to ho go host an entire event. Um so for them if they were going to get a flat fee for the event would still be advantageous to them. So, I think, you know, um I agree that it coming to us since we're on the ground and we're there, I think that would be acceptable for us to be able to determine uh if the uh char if the charitable

106event truly benefits the charity um or or it doesn't. >> Correct. And what has we have done in the past two years is the special events permit committee determines what should be waved and not waved and then a resolution is done waving or not waving such. >> We don't do those resolutions. We haven't in the past. I I in the 10 years I was on the board we've we never if like Neopolitical cowg girls is doing an event at long house we wave the fees. Project Most is doing an event at MOI we wave the fees. We've never come and brought it to the town board and done it as a resolution. It was always we were the design of the town board and we allowed it. >> Okay. My recommendation is is that the

107town board does do that because you're the legislative body here and you're the one vested with the the authority on fees, not the special event committee. >> All right. Well, I I think that >> time is it's usually tight timing with some >> No, because we can just do it nunk pro tunk. >> I'm sorry. >> We can just do it nunk pro tunk after the fact. [clears throat] >> Correct. Unless you're after the fact. >> Retroactive. So, we've So, we've we've we've we've given them their permit. >> Correct. >> They hold their event and then they're going to come back and give us a check if we don't. So, so you're going to have folks I'm just trying to, you know, the the special event committee is like not going we're going to weigh

108in on every every application where a nonforprofit has asked for a a their fees to be waved. >> Yes, that's that's my recommendation. >> Have we counted how many events that is? >> Yes. >> How many? >> I I don't have the numbers in front of me, but I'm working with Chelsea and Emory on it right now. I don't I don't think it raises to that level at the >> Is it a legal requirement in the sense that it's potentially a gift of public funds and therefore needs a town board vote? >> That's what I believe. Yes. >> Not necessarily an illegal gift, but I think that the town board is the one vested with the ability and authority to wave such a fee. So, could we potentially do it then like we do the

109uh there are certain uh special events where the town board has to grant uh a resolution um based on our recommendation to approve those special events like Duck Creek events events on public property CPF purchase properties 250 people or more >> and 250 or more and we do that we have like six of them you know on we wouldn't need would we need a separate resolution for each fee waiver? >> You would not. We could do it in one one resolution or individual resolutions. >> Yeah, I'm um I'm supportive of the clarification generally. I think I think as as Tom pointed out, there are people who have by all standards or most standards a traditional party attach a nonprofit to it and then you know get the the fees waved. So I'm supportive of that

110clarification. Um in terms of individual resolutions, I don't know how much time that would involve. I I definitely defer to council on this, but it seems to me that it would be a fairly straightforward resolution where it just says organization event, we wave the fee. And I actually don't mind having that discretion because I also um one other thing I think that doesn't come up exactly here is late fees. You know, if there are nonprofit organizations regularly applying for special events late, um I think that there's a different consideration there in terms of whether that fee should be waved. Obviously, I trust the committee and and you know, 99% of the time their recommendation is how I would vote on that resolution, but I don't object to the formality if it's not. I I appreciate

111[clears throat] supervisors concerns if it would be a huge time suck. I just don't know how much it would be. It would certainly be a lot of individual resolutions, but we do them for budget modifications, all sorts of other things that seem fairly straightforward. And Councilman, to your point, I believe that 151, I believe it's 10 under the chapter has the inherent authority of the town board to wave any and all modifications, requirements, anything needed. So, I do think that under the code as written, the town board could also wave any sort of late fee. >> Yeah. And I'm happy to wave them. My point on that note is that I think there's a difference between a nonprofit with a a charitable event who applies, you know, within a week of the event that they've

112been planning for a month or waving the fee when they applied on time. That that's all. And I would I just want to be careful that, you know, when we consider waving the fees is was everything timely because the whole point of the late fees is it's a further burden on the on the staff. So I, you know, again, I think that the committee has a very good feel for this. Perhaps there aren't people who do that regularly. I just want to make sure that we consider the waving of the fee um with the fact of whether it was on time or or late. >> Understood. I'm going to use this as a to go back in time and stand on my soap box again. I've done in the past in I think it was

1132009 about 16 years ago. I stood at the podium here also with a friend of mine belove his heart who's passed Rosetti Perchek. uh he started the clamshell foundation other organizations and at that time we discussed and requested the board put in this type of language and I and I would love for it I'm [clears throat] going to stand my soap box you follow me if you want or not is that uh the charities bureaus that the charity shall provide services or funds for the benefits residents of the town of East Hampton there many charities come out here and they fund raise hundreds of thousands not millions of dollars not a single dime time goes to a resident of the town of East Hampton and it's annoyed me for 20 years if not more. So,

114I understand where we're at with this. I know that this is not going to change it. But again, it's another opportunity for me 15 years or 10 years later to state that charities should partner with other local charities because there's plethora of them in the town of East Hampton that need financial support and that can actually work with them if it's done in a way that we address in here too. Uh, it's always been a peeve of mine and I'm off my soap box. >> Southampton has it right in their code. >> I don't know what they have. I just know it's a I have it under my skin. >> But then I mean wounded warriors. You wouldn't want to >> Yeah. I'm just I'm just letting you know. It's just I mean, but that

115they they that's that that started here. They come here. There's others. It's just been a a situation that's sort of driven me because I've seen where this has gone off the rails in in the past. also but um it's for another day. I just want >> I I think the day-to-day understanding of it of of the committee meeting weekly and over all this time how we have a good feel uh for you know um how charities should be compensated and ensuring that they are >> I I and and that's the same thing that Ian was saying. I have a respect for the committee to do so. It's just always been one that's out there and I want to continue putting it out there. One of my feelings that's just on my personal Yeah. We have

116drafted this in such a way that these are factors in determining this. We could that add that as another factor. I'm not asking for that. If it comes up at a later time for review on there, I don't want to stop it knowing that we have to get far forward on it. It's just one of those opinions I've had for decades and I just want to use my pulpit here to be able to say it again. >> Yeah, I I will say that as we receive 5013C applications, we actually research who they are and what it is they're offering. Um I I agree with you for for local entities. Yes, that's that's key keenly there. Um but you know for other kind of national entities I think as council member Rogers mentioned um wounded for

117wounded warrior program you know like the things I think people generally are supportive of and so it's like is the general benefit there but that that that research is done on every application I would say. Thank you. >> Yeah we ask for the 501c3 uh information from the charity. We just don't, you know, say, "Oh, people can't applicants can't just say they're a 501c3. They have to show proof of that status." >> Yeah, I think we put that in the code. >> But I think to Dave, to Dave's point, and I agree with it, that there can be a, you know, charitable organization that does great work someplace. I would argue Wounded Warrior Project does have an effect here, you know, a positive effect on our community. So, it would be worthy of the wave.

118might be other charitable events that come out here because we're a wealthy community and there's no tangible benefit to you know the broader public. So I think that there's an important distinction there that I'm sure the committee already looks at. >> Yeah, certainly. So wounded warriors touch everybody unfortunately. >> Of course. >> The next is our definition of seasonal special event permit. We've done two things here. One, we've included farmers market which is included already. It just adds further clarification. And the second part of this is we're adding further clarification that just because somebody has this, it doesn't obiate any need for any sort of other approvals from any other such departments or boards. So the seasonal special event permit the way it was defined was for reoccurring commercial recreational activity. So shouldn't farmers markets

119then just be a separate its own section because that's not a recreational activity. The committee deemed it to be a recreational activity two years ago. Um, we could redefine it. >> Could we just strike recreational and just say commercial activity? >> No, we wanted that opens the floodgates. >> Yeah, that means you could sell surfboards on the beaches, right? So, it's what we're providing for is is uh recreational [clears throat] instruction on the be on the beaches in terms of limiting what commercial activities are acceptable on the beaches. >> Well, or just say commercial recreational activity or farmers market. >> We could do that or we could expand upon recreational to include agricultural or something of that nature. >> Kathy might be right though because I think there's some farmers markets that aren't public property.

120So, You know, does it really fit? >> Yeah. Like is Ashwa Hall considered public property? >> No. Or Amigans Square. You know, >> it may need its own special section because it has additional uh the um f the federal government on the a laws have additional regulations and permissions for farmers market that some of them supersede town law. >> Understood. I'm [snorts] good with the second options if you want to look back at the farmers market but also that uh they have they have to look at all the other it doesn't super you know circumvent the rules or other regulations. >> Yeah. I mean one thing I want to mention in this section too this existing code is not new but is um chairs and umbrellas on town beaches. You know this is something we

121discussed as a committee. It happens and right now it's been kind of operating without permitting. Um, so I do want to make sure we do that outreach to operators on our town beaches that look, if you are looking to have towns and and umbrellas on town beaches, you will require a permit going forward. >> That is already in the code and it can be enforced. >> Yeah. And there there is a look at that. I know the marine patrol is interested in potentially beach use permit for that type of situation. But if it's in the code one way, we enforce or we can also just pull that out then too separately then too. We continue to look at it. So, if that's something we're going to move forward with, we need to craft the parameters

122of that and and what the communication points are. >> Okay. >> The next is under our applications for a permit when we get to the tents. We've already done some work with this under the building code. However, we wanted to make sure that we had it within the special event permit that no more than 10 days. Unfortunately, the committee has seen tents stay up for much longer than 10 days. >> So, the the question is if you're having the same event over every weekend in the summer, is it really a special event? >> Actually, and there was the other one that we saw in Montalk where there was a tent up for about a month. >> Yeah. That was the one that required footings and everything else. It was a two-story tent, I believe. >>

123I think so. Twotory. Yeah. >> I often say that there's a significant crossover in this situation with the what I consider the misuse of the 5013C application. The temp will be up for two, you know, a week and you'll have like all sorts of kind of different events used to shadow in people. So, it's um I think it's good to tighten the code >> does 10 days. So, let let's just say what if it's two legitimate uh charitable organizations that each want to do it on a Saturday night? I mean, is there's enough time? I mean, there's I know it says under no circumstances, but sometimes whether you know folks can't get the tents up down when they're supposed to get them down or whatever. So like under no circumstances is obviously very strong language.

124Um, like but if I mean I've seen it at at Molford Farm in the village where a tent goes up and two different weekends two different not forprofits get to use the tent because it it splits the cost between the two not forprofits or um >> we don't see that as much as we see a way to get around the fact that you would need a site plan review to have something up for such a long >> Yeah. I'm just saying. >> Sure. >> Yeah, >> that's more that what than what we see than a than a people uh sharing tents usually. I I don't know if I've ever seen actually two charities sharing a tren tent on subsequent Saturdays. >> I haven't seen that. I can't recall that. >> Yeah, I I have the

125same questions about like that that Kathy does on this one. I I I understand that we're we're trying to protect against abuse and I'm sure that there's plenty of abuse there, but if somebody applied for a special event three weekends in a row and that was the only time that tent was being used, I wouldn't want them to have to take that down and put it back up. >> No, but perhaps they need to go to planning to determine whether or not site plan would be required in that case because now they have a tent up for a significant period of time. >> No, I I understand. And so if it triggers some other code that requires site plan, then then so be it. But just as far as I'm concerned, that the problem would

126be holding a deacto special event that didn't have a permit on a day that wasn't approved. So if you have, you know, one weekend where you have a special event and two weeks later another special event and that whole two weeks in between there's huge parties that don't, you know, aren't the typical use of that property. That would be a problem for me. But the tent itself isn't really the issue. But you people aren't usually putting intents on commercial properties on areas they don't use and they could say we'll just leave that so we don't have to bring it up and bring it down. Um usually it's in a part of their property that they're using for their [clears throat] business and they're putting up a tent for this special occasion. So, if you have,

127let's say, for example, you have a a uh a restaurant that's on the water and they do weddings and they would like to do have that tent up from and of course do weddings from May 1st all the way through se Memorial Day to Labor Day and they keep that tent up for the entire season. Is that really because even if they're different events, is that really a what the nature of a special event is or is that an accessory use, a seasonal accessory use for an additional structure? So that's what we're trying to make the distinction between. The difference between things [clears throat] that come to the special event committee should only be special events. It shouldn't be something that's running concurrently all the time unless it's something that we approve which is uh

128seasonal construction which doesn't have tents and farmers markets which open and close because people need that property in the interim time between the two farmers markets. We don't have many farmers markets that stay up in their locations for the entire summer. So that's what we're trying to have a distinction between the actual question of when is it a special event and when it is a a reoccurring weekly event. >> So I think that 10day limit is like look beyond that this is not a special event at this point that this tent has become something else. It's no longer special nor an event and now it's a use of the property. Right? >> So 10 days would be a Friday to the following Sunday. So if you want to encapsulate two weekends, >> you'd make it

12914 days. >> Make it 14 days. 10 days, it's very difficult to set up on a Friday and take it down on a Sunday if you're a location. 14 days could be a Wednesday to a Wednesday allows for a two-day setup inspection. Two days take down, but the same time wouldn't be see you can't get more than two weekends out of 14 days, >> right? I >> I just I still don't see why that the tent code itself can't control this. you know, a tent. There's a certain amount of time where we determine it's temporary or not. Whether there's a special event in there or how many there are to me is not important. Um, it's temporary. I think that this should be described in the tent section and not the special event section. And

130if people are having extra special, I mean, if then in the case of a restaurant with outdoor seating, I don't really care if there's a tent there or not over people dining. Well, I would prefer it went to site plan and was reviewed by the planning the pling board. >> Well, 100%. And that's why I think that we that the the definition of what constitutes temporary is very important and would determine that. Um, and I don't know the specific cases that might be we're talking about here. It just doesn't seem to me that the special event section is the place to dictate what constitutes temporary tent. I think the I mean just to play the other hand what Kate's saying as well which is that look if if you're looking for something more than 10

131or 14 I'm open to 14 by the way. Um like at that point it's not special event. >> So what describes it what what what's the >> it's an additional use. >> What's the code say about what what a temporary tent is? We just talked about this so I should probably know. >> I don't have it off the top of my head. I I think it's two weeks or >> no there's New York State fire code also. But I I think one of the things we look at right now is trying to to maint, you know, potentially use our local laws uh to stop abuse state laws potentially. Correct. >> Yeah. I'm just saying that I think there's already there's already a definition of a temporary tent, right? Which supersedes all of this. And if

132we don't think that definition is correct, that shorten that window, you know, >> well, this this is again, we're specifically talking about what's in front of the special events committee and what's in front of us is events that have tents. So, I think it is appropriate to say this is how long you can have a tent up for any particular special event. Otherwise, it's not a special event. It would then have to go to site plan review for it to remain. It's not saying you can't have it. It's saying it's no longer falls under the opaces of what we call and is defined in our code as a simple special event. A wedding tents go up, they come down. That's what the intent of the special event chapter 151 is. It's not to oversee planning

133and long-term structures put on on properties. So what would the the solution here be to change the language slight to say under no circumstances shall a special event tent be erected on a property for more than 14 days? >> I understand what everybody's saying, but is there a difference? Is there a scenario in which you can put up a temporary tent that's not a special event presumably? Yes. >> Yes. >> So but if you have the temporary tent up and then apply for a special event during that period, it changes the time frame in which that tent can be up. Doesn't make sense to me. >> Yes. because you're having an event that is dictated by 151 under town code underneath that tent which is meant to be a a a something we call it's

134a special event. It's not your usual all the time use of that property. It has to do with maintaining use definitions and in the code as allowable uses and what you have to do to add a use versus coming in for a special event permit and ensuring that folks don't uh abuse the special event code to get around the site plan code which is something that we see. It's very specific. >> I I I understand. Um, but if somebody has a special event indoors, you know, they utilize the indoor space for the regular use otherwise. So, all I'm saying is there's a tent that is part of regular use. Having a special event shouldn't necessitate them taking that tent down. >> Well, if they're putting the tent up for the special event, then it should

135only be used for the special event. And that's what we oversee. Tents that are put up for special events. We don't oversee any other types of tents. But if there was a tent up for a site plan that came in through site plan review, >> we don't see that. >> That wouldn't be part of I don't think there is a a nexus to take that down through a special event permit on there because the site plan would actually probably >> it's something you have it's like doing a special event on your deck. You don't have to take your deck down either or you know wherever you use it on your already approved site plan property. Then you that's that's why you can have a special event inside your restaurant with conditions, right? so that you

136can't be open for business so you're not overcrowding. I mean, we're also talking about public safety as well here, which has to do with things getting inspected, things not getting changed that are left up. >> So, I I would say you're hearing where the board is coming from on this. Let's just we'll dig into it and get into January. >> Okay. Okay. >> The next part that we have is um we want to see proposed signage. We don't want to allow an applicant to get away with um a gluttony of signs because we do receive complaints where there is a gluttony of signs. So now this allows the committee to regulate such >> right. >> Um the next portion is cleanup deposit. This basically the way the code reads, our town clerk is not permitted

137to deposit a check when it comes in. Um, that's not really good. She needs to be able or he needs to be able to deposit such a >> a check and we can then refund when necessary. >> Agree. And then the final part is um it just grants under insurance requirements the ability for the town board to wave such ins insurance requirements as uh needed on advice and consent of the special event committee. Um yeah, I mean does that they I mean will we run into this is there some smaller charitable organizations that the cost of the 2 million limit is really prohibited for their operation and so we see them saying is it okay we have a 1 million and you know will the covers this it does not allow people to have no

138insurance. So I want to be very clear on that like I I think the complete waving of insurance is something that I think that might be too much risk for the town to take on but I think allows us to to lower the limits is what I would aim for here. >> And as of right now we have no mechanism to do what you were speaking about. >> Right. Okay. >> All right. >> So >> is that uh do you have anything else Jake? >> That is it. >> Any other comments? >> No. But let's uh let's look at some of the comments some of the board members had in some of these sections. There's a couple easy ones, a couple ones I think we just have to circle back to because this is all

139within public hearing code change that would have to be noticed in January then obviously >> but we want this in place by February I think at the latest. Yes. So the repair for summer season of 26 which is going to be warm weather, sunny beach. >> I know that. >> Is that your prediction? >> Anyone listening or is that just me? >> I'm hearing it. I mean, as we get snow outside. >> Okay. Thank you, Jake. >> I know Chelsea and Ann Marie are already working on this. So, >> greater we can the sooner we can help them, the better. >> So, would you would it be correct if we can notice this the last week in J in January? So, uh it could be set up for February is what we would want to

140target. >> Probably want to bring it back to work session for any changes that you >> January. Yeah. >> Whatever the board would like. >> Thanks, Jake. Thank you, council. just announced our next topic up is agricultural committee recommendation discussions and that's going to be led by Ian. >> Um yeah, I don't have you know this was >> I had com I'm sorry I had to step away to take a phone call. I had comments on the next on the the last portion. You back up Jake. Sorry Jake. Um the and maybe you guys already discussed it, the town board may wave such insurance requirements for a given application. Um so is this back to we're going to do a a resolution every time we we it's not waving, right? We're reducing. It's like right

141now our code requires that you have $2 million worth of um insurance to have an event on public property. We've had a number of nonforprofits come to us and say $2 million is going to cost us an extra $1,200. Can we please do it at1 million? That was the discussion we had. >> So, are we going to can we I I wouldn't say we're going to wave it. We're going to reduce it. >> Okay. >> Because we're still making them get insurance. We're just not making them get the 2 million that our code requires. And then so this is going to be again it's it's going to be the town board not or its designate. We are going to be the ones that are going to be cuz >> that is my recommendation. >> Okay.

142Because it's always again um that's something they have to do in advance. That's something they have to do to get have a complete application. So it has to my rem I remember this was these were had to be quick decisions and do we have time to do resolutions with you know the way our board meetings uh lay out in a calendar year? I I don't know. So I I would be comfortable with the town board or its designate uh and not have to come to us. Um, it doesn't happen that often, but it does. It does. You mean we know some of the not forprofits that are going to come to us because they come, they ask every time. So, that's just um how I feel about it. >> Uh, are we able to do

143that as the uh special events committee? I'll research it further. >> Okay. Thank you. Sorry. Okay. Now, we're going to do agricultural committee recommendation discussion. Thanks, ladies, for being so patient. Are you leading this? Do you want Tina up at the podium? How do you want to uh >> However, however you would like, you know, it's up to you. I think this is just a this is just [clears throat] a followup from I I sort of had had my comments on this a couple of weeks ago. Um I do just want to recognize there's some some farmers here today. I think there were even more here the the previous time. It's hard to get out in the middle of the day. Um but there were 10 or 15 people that you know might have been

144absorbed by the people who were concerned about affordable housing. But um I I appreciate everybody being here. I'm supportive of these recommendations. Um the key here is just to create a category or the thought is to recognize agriculture as distinct from residential or commercial. And currently our site plan applications only talk about residential or commercial. agriculture is neither of those and so it's never made much sense. I think to the point of a public comment earlier um concerned about well what is an egg property that was one of the planning boards I think very thoughtful comments in their memo which is if you're going to change the the site plan classification you also have to recognize an egg property is different than commercial or residential how that shakes out I don't I don't know because

145a is unique and that it's allowed in and I think every zone or or or most of them the important part is how that property is being used we wouldn't want somebody who has is in the egg overlay district or preserve land just because it it technically could be farmland to be allowed to use the a exemption if it's not actively being used for farming. So like everything like all these proposals I think a lot more work needs to be done. The intention was to sort of recognize agriculture as distinct from residential or commercial and then start to dig into the details about what a separate application would look like. I'm supportive of doing that work. I don't know that every recommendation is worth um a code change. We won't know that until we you

146know consult with the attorney's office, building department, ARB and other other people who are concerned about um this issue. >> Okay. I I think it would be helpful because the way the the longer memo is written um from the planning department dated May 23rd makes sense to for us to go through. Um started with create an agricultural category within the site plan application review process. Um the planning department concurs that the creation of an agricultural category for review would be appropriate. However, we also believe that creating a definition for agricultural property may also be required. Uh so do are so the question becomes like I think it are board members um favorable to creating a uh an agricultural category within the application. >> Yes. Yes. >> Yes. And definition. >> Great. Next is a site

147plan exemption for a structures of 600 square ft or less. Planning department's assessment. While it may be appropriate to enlarge the size of the structures not exceeding site plan on agricultural use lots, several issues should be considered in drafting text to implement this change. Um, one of them was it may be appropriate to limit the number of accessory structures of 600 square feet and the other was compliance with setbacks total lot and building coverage and agricultural easement compliance should also be required. So where do where do board members sit on um on the the committee recommendation that they have an exemption for a structures of 600 square feet or less. >> So I think it these the compliance with setbacks toll building coverage is a necessity here then too. I can see that actually requ

148uh the site plan exemption being there. Also, uh I also have an issue with accessory structures on on residential properties because you can have multiple as long as you're not over what your uh your lot coverage is then too. Um I don't know how that affect uh the farming industry and I look for your guidance on that one. But as far as allowing for it, yes, I'm open for it, but making sure the compliance is there with uh lot coverage and setbacks, but I don't know about a certain number. Yeah, I don't think anybody was ever trying to, you know, skirt or the suggestion wasn't that it wouldn't apply to, you know, coverage or setbacks and I think you would still need a building permit. So, presumably those things are all looked at. It was

149just recognizing that residentials allowed this as of right or with a building permit that, you know, an a structure shouldn't be more offensive than that. I totally agree with the planning department though that some egg properties are very large and so the limited number and to be clear I don't think I'm ready or any of us really can be to say like definitively yes or no in any of these. It's whether we do the work to to write code that could go forward and I think this is worth looking into further um with the you know concerns and protections that the planning department suggested. Yeah. Yeah. I would >> basically I agree with that assessment uh to to look at to to look at the codes would be helpful you know in us evaluating with

150the uh comments by the planning department taken into consideration um because it's always that's fine detail um um I think the a committee did did a great job um in articulating the needs of uh farmers and those in agriculture and the challenges that they're facing now and some and but I also think that working that in with the detailed nature of what the planning department deals with and all the kind of 30,000 foot aspect that they look at on every property and seeing what details are needed to find to to make this work uh successfully is also important. So I I also agree that we could go to writing code incorporating the uh comments from the planning department uh from this memo. >> Yeah. Well, I think in the interest of transparency, we should go

151through it point by point as as it was presented to us and as it was drafted in the memo. And then I mean, if there is anything in here that board members don't agree with, why waste the time of of an attorney drafting code that it's not going to go anywhere, >> which is the whole point, which is why we're looking at something that's very incomplete. Um, that's been talked about for many years. I didn't want to have an attorney draft a code if we said this one's absolutely not worth looking at. Even if we say it's worth looking at, we might uncover some reason why we can't go forward with that change. And I I I presume that will be the case. It's just to make sure that we have board support and public

152support to do the next step and there will be a lot more. >> Absolutely. >> Yeah. I mean, with regards to the structures of 600, I I I'm I'm open to exploring it. I think is the point here. I do have some concerns with it. You know, specifically how we're going to balance the language with any existing covenants and restrictions exist on the properties that was brought up earlier. Um, but conceptually as as an idea and operationally I get where that's at. There obviously might have to be some kind of cap for total number in my mind because the danger here is is that what if someone's um having multiple structures. >> Next up uh three is codify that temporary season extending covers are not structures. The planning department recommends that the committee draft a

153definition for farm equipment or a similar term which would could be exempt from these which would exempt these from site plan approval and then they [clears throat] lay out a couple of different bullets and how that works. Are folks supportive of codifying that that covers season extending covers are considered temporary? >> I have a question for the committee and any on that one is that is that a strict definition? I mean, does does a greenhouse become a you know, when's it a greenhouse? When's it temporary greenhouse? Is there a time limit to it? Um, you know, I I just again I just concerns that is this language strong enough, you know, >> well, you have good concerns because we don't have language yet and this one is much trickier. Um, it was not intended, the

154spirit of this was not intended by the committee to to mean green houses. It's more like insect netting that, you know, is is on the the ground for a little while or a frost protected cover, you know, something that's but to your point and Kate's point earlier, the specific words will really matter there and I think this is a it's frankly a more complicated ask and I don't think we've had that many problems with it. Um, so good questions and I don't know how that would be described. I mean I think the committee rationale they kind of laid out examples of what it would be which >> Right. Exactly. But how do you differentiate those but you know or a greenhouse at what point you know does the height of a certain does a mini

155tunnel that's a foot and a half high in in the ground for two weeks. It's just how you how you word that will be important. I'm support I'm definitely supportive of the concept. >> Yeah. No conceptually and I understand it too like look I mean I think that you you want to avoid crop loss. we want to preserve the soil from you know extreme weather events that we're seeing more often. So you know allowing for this in those periods like makes logical sense but I think the parameters really have to be there to show it's not excessive. >> So what is the process now if someone needs to put up netting they are supposed to come in front of the >> no so that again this hasn't been an actual issue but theoretically if somebody

156looks out and sees netting and metal hoops they could say oh that's a structure. not clear that it's not I don't think anybody's been cited for this. I don't think it's been a major issue, but while the the you know the topic was at hand, somebody pointed out it >> I I would enjoy looking forward clarity on that and and having planning and attorneys draft up language. >> Jake, who's going to be drafting this? >> I believe that this one will be Britney. >> Okay. >> Because it's coming out of planning. Got it. Uh four, the committee recommendation is implement code changes that allow easier and faster approvals for temporary a structures and permanent a structures. Um and then they broke it down into three categories. I don't see the three categories spelled out in

157the memo. >> Tina, you know what the categories are? Sorry. Thank you. I think the categories were were temporary like a a plastic greenhouse. Um and then a more permanent structure which you know maybe concrete and wood and metal but is not open to the public. And then the third category was a you know a farm stand or or a retail center or someplace that's >> Yeah. It's it's in the recommendations >> in page six. Yeah. On page six of the um six to 10 of the memo it it reviews them. >> Thank you based on Yep. And [clears throat] the idea was to differentiate because I think the committee recognized that it's a different thing if you're developing a retail space that retail space is associated with agriculture or if you have what objectively

158is a large structure but is just to propagate plants. They're two very different, you know, types of of structures. >> The first one's temporary, right? There's no foundations. It's movable. Um they're like not permanent materials like wood, plastic, no like steel, things like that. Um the second one is I'm skipping can't find it. But then the third one is the the permanent farm structure that is like the barn or the place where other people g like patrons can gather. Um and it's a fullscale building. And the other one is in the middle. I don't know where it is in this memo. >> So I I guess one question I have here specifically with the permanent structures and I I know it's a it's a little nuance because we get into this elsewhere like you know

159enforcement regulation, but if you're allowing the permanent structures, how are you ensuring that they're not being used for non agricultural processes? That's one of my real concerns with the permanent structures themselves like could sell t-shirts, you know. >> Well, let's just Yeah, let's just be clear though. permanent structures are already allowed. They just don't have a classification that's agriculture. Um I think abuse is will be really important to look at, but that's true of any of any permit or structure that we have. You know, you want to make sure that the intended use is there. And so yeah, as as these are crafted, it'll be really important that you know, only agriculture is taken advantage of them. Um I think all that's to be determined in terms of the mechanism, >> right? So the I'm

160sorry, the permanent is not open to the public. that is like the barn where you you know you have things going on but it's not open to the public but farm operations are happening out of but it stays where it is and then the third category is on page eight in the report which says full-scale farm structure that's where like the retail is happening um so you would understand what the use is parking would be required in that in that third category >> and in the back and forth I think there was an appreciation from the committee that you know there's work that goes into this when somebody has an application by the planning department or or the building department and just recognizes that again a very simple metal and plastic structure that might cover

161a lot of space it doesn't really require the same amount of review because it's not a complicated structure and so there's no way to differentiate a very temporary greenhouse from a you know substantial building and I think it's appropriate to to look at that >> I mean I I have an issue with the recommendation that should not require drainage involvement that that's one to me just you know Having spoken with residents in Amagance and off Main Street, you know, their properties are continually flooded and like the cause is unknown. But, you know, with these structures going in that can significantly change rain flow and to not have any drainage oversight to me is a is a risk to surrounding properties. Maybe there's a caveat that if they're certainly set back from other properties, we can

162find the waiver there, but to have no drainage oversight, I think is potentially a miss. And I think the planning department commented on that that in some cases it might be appropriate, in other cases not. And I I totally agree. Um drainage is important. So maybe it's just the ability to wave that in appropriate cases when you're in the site plan process. But I think Tom, you bring up good points, which you know are all all true. Also, you know, if if one say just and I'm just going to put this out there. It's not a recommendation, but say for a temporary structure that maybe doesn't have to go through site plan, the building department could still look at that and say, "Okay, they want to put two temporary structures and understand that, you know,

163you need some drainage there." So, I I think you would need review because you do want to um guard against what you're saying. U but it doesn't have to occur in the site plan context. It could be a building uh department type of uh discussion. It could be a administrative site plan for these types of structures. So there's different options that if we do convene a committee to start looking at them and working with Britney on code, you know, we could see what works best. >> But I do believe even unless it was less than 600 ft, even if all these recommendations were adopted, a temporary structure larger than 600 ft would still go before site plan just as a different category. So >> safeguards have to be there um 100%. But I think that

164would be the next step to make sure that the code was sufficient. >> Yeah. And a a lot of these recommendations with respect to the different types of structures even get into like our application instructions which are a very fine level of detail like at this initial conversation. [clears throat] You know, first we'd really want to make sure does everybody agree that it makes sense to proceed down this realm. Would we agree to different regulations for each of the types? I mean, I can kind of see the temporary farm structure being the lowerhanging fruit there. And I understand from the the committee that it's a pain point, but for the larger, more permanent structures, that that gives me a little pause, right? I think um agreeing to all the, you know, no surveys and stuff

165like that. We we need more time to to think stuff like that through once we like really consider the definitions and agree on those and then okay, so we've got these things identified, what's appropriate for each. Yeah, I think the level of details is going to be the critical points here. >> Yeah. >> Um to the overall general concepts. >> Okay. And then I I think the last one is five, an altered fee schedule that considers whether structures are temporary or permanent. The point here was that sometimes these fees are commonly more expensive than the structure itself. The ad committee raised that concern. Um you know the planning department puts the same amount of effort and energy into applications for irrespective of what the use is. We have to do the research for the site.

166We have to look carefully at the implications of what's being proposed. We don't get that many um agricultural applications. So would there be a huge impact? Probably not. we do already exempt um like charitable organizations as well as affordable housing projects. So there's precedent. It would really be a board decision and and you know maybe we would look at you know how many a um related properties have we looked at in the last 5 years to give an understanding of the scope of what that could mean you know if you're ready to even think about it from a decision. >> I'm I'm supportive of this one. Um I I think it aligns clearly with comprehensive plan goals like I think you know minimizing the cost we have for agricultural operators from government entities to operate

167um the where we can reduce them I I I think that's appropriate. >> I agree. I do too. >> The last one number six is to increase the maximum total coverage lot coverage to 15% for parcels actively involved in agriculture. The current maximum is 10%. >> We felt that could work. I mean, you know, 10% is very low, especially for a large property. And and if the committee is telling us that they need flexibility to build these other types of structures, the 15% seems to make sense in that context, especially. >> And then, so this is more to you, Ian. This is going to be we're not doing all of these changes at once. Are we going to be doing is this like a phased in approach? get the things that are more lowhanging fruit

168or are you looking at doing this as like one comprehensive code change? >> I think that'll be determined by how difficult they are to achieve. So, um you know, I think like the the farm equipment, the covers might be very tricky code language to work in there. And so, if I'm working with Britney or whatever attorney, I think the ones that seem like we could accomplish it very easily and cleanly, we just do it. So I think we would start by looking at everything but I think pretty quickly some of the things would be cut off. So um I think the the main point is the category itself because to to Tina's point just a minute ago the criteria just doesn't the questions don't make sense on the application and people haven't known what to

169fill out. So um I would look holistically at it and then try to just >> um you know accomplish what we can you know where where the low hanging fruit are. I don't know exactly which pieces are are lowest. I frankly think the 15% might be fairly simple, but it might be a more controversial ask. And so maybe that maybe that's included first or maybe not. >> Okay. Board members have any other comments? >> Yeah, this one I think needs more more digging. Um I'm not entirely opposed to it, but whether it's like 10% and 5% temporary structures, you know, or in that realm, um I I understand some of the needs that being called out here, but I want to take a closer look at this as we review. I [clears throat] I really

170feel like, you know, when we did the housing changes after the the housing man and we adopted the the new housing uh into the uh uh comprehensive plan. For me, it really is helpful to have the code um to be able to say whether this works or not or if there's any additional. It's hard for me to I agree with all the concepts. I really do. Um I think that none of them are outrageous, although they need safeguards and guard rails. Um obviously um even the word actively you know act actively farming you know uh I could see people trying to come in for for other uses for that. What what is that definition? So I think the definitions and the actual code language is really going to determine support in the end. >> Yeah.

171So, I'm good with looking at it and but I would like to request I I don't know if you're going to piece meal this, do it all together. Either way, I'm ready to discuss and listen to it. Whatever you think is best even as you lead this forward. Um, another component to this is a housing and I would definitely uh love to request for more consideration or discussion of that at the egg advisory committee and bring that to the town board how that could be effectuated even if it's part of this or not part of this to move that ahead because I think that I I myself as a town board member I'm ready to discuss that also Ian I know that's a lot to put out there but I want to put it out

172there publicly. >> I agree. >> Yeah. And I I had a very brief meeting with Ed Rali, our new uh attorney, special counsel for housing, and we talked about that too. And I I'm sure you did as well, Ian. >> Yeah, I spoke with Ed about it, and I know the committee has spoken about it very, you know, preliminarily. Um I do think that these proposals are separate from the housing just because it's a very new concept, but I believe that that'll be on their agenda, >> you know, soon. And I think it ties into other sort of on-site workplace housing. >> We can have it here by Thursday. [laughter] >> It would be great to see a comprehensive though as we're talking about permanent structures, temporary structures, if we could try to look at

173a look at it from that and housing, you know, um that may change some of the definitions. So, we'd have to go back and change the definitions again. >> Yeah, I think I think the housing is going to be a more complicated piece here. Um, and if housing's involved, I don't think anybody's asking for sort of um, you know, free permits or anything like that. I I I don't know, but I think that that's that would complicate things quite a bit. So, to everybody's point, I want to look at housing and these, but I think somewhat separately, although to your point, Kate, making sure they're at least consistent with each other. >> I think if if we want to include housing and we wait on that, it's going to delay a lot of other, you

174know, I think victories we could achieve in the meantime. >> Sure. >> Yeah. Great. Thank you, Tina. And thank you, lady farmers. Is this like 2026 is the year of the female farmer? I read somewhere. >> There were probably 15 people here before, but they just blended in with the full room before. [laughter] >> Well, thank you for your patience and staying for the discussion. All right, last up is an after hearing discussion for 213 Mile Harbor in East Hampton and that was the M Martin Martinez UR map modification. Charlie, you had brought this to us in work session. We held the public hearing. Um, we did get some comments from the attorney uh from Martinez and then we heard from the neighbor and >> yeah well what I would suggest after so after looking

175at all the a lot of the stuff came in after the close of the public hearing. So I think the board should consider reopening the public hearing and if they really want to have both sides come and just have a discussion in front of you. you just have them invite him back and just have it open in front of everybody and then you can make your fully informed decision based off of that instead of because it was a weird situation where I think the the neighbor was out of town and there's no notice required for these changes either. So there was some issues there. So that's >> just to keep it all on the public record and make your determination based on the public record. I think that would be uh >> and to reopen

176a public hearing you would need a 50 vote by the town board to do so. Correct. So, we can potentially do that through a resolution on Thursday if the town board decided to do so, but it would mean all members of the town board would have to be in the affirmative. Is that correct? >> Yeah, >> I support that. I think that's a sound idea. >> Yeah, I think it just >> I think that's for good transparency. I know that's something that the supervisor is wants to do also. >> I think and then that way everybody everyone can just lay their cards out and then you guys can make an informed decision. >> Okay. Is everybody good with that? >> Yeah, I'm good with that. >> All right, Charlie, if you could get a resolution

177on for Thursday night. >> No problem. >> All right. Beautiful. Thank you. No problem. >> All right. Now, we're up to liaison reports. Tom, >> uh, I'm going to keep mine very short this week. Um, and just take the time to thank all my committees for the incredible work they've done this year. I think we've we've had some great legislation come across. Uh, you've given great guidance and time. So, thank you to all of my committees. And that's it for me. >> David. >> Well, well, stunned here. Exactly. [laughter] >> More time. I got put my glasses on quicker. >> Uh, okay. Um, I have three three four things actually. First thing is Suffach County Aquaculture Lease Program. There's a meeting on January 12th. The meeting is upcoming between 5 and 6 to look at

178some renewal lease locations. None of them I believe within the boundary near the town of Eastampton. But if you're interested in that, please contact uh uh the Suffach County Department of Economic Development. Um as a ditch dune update the all the sand has been placed and currently the uh they are working on the contractor is working on beach plugs and fencing installations there but we are probably in forward to to accept all the surveys upcoming very shortly potentially by the week's end. So that project's moving moving forward there. Yes, it will be interacting with the water but again the project's been uh substantially complete. Again, the three piles of sand will be used to replenish the beach in the springtime if and when needed. Um, dredging up update, the Montalk uh Army Corp of Engineers,

179Lake Monttok dredging update right now is that uh it is an extremely hard dig anything past 17 ft to a point where it's terminally damaged the the dredge the Oyster Bay. On Friday, a new dredge was brought into the area. Uh it's called the SCRAD 2. uh that actually has helped dredge uh Lake Mtok in the past. Luckily, it was available. The contractor brought it in and it's been working for about the last 72 hours. Uh still looking under the completion date on there. Uh there's going to be a different dredging methodology solely that they're not going to try to dig deeper because the material down there is very hard. They're going to try to remove it. So until any changes on that, there is a second dredge in the location and the oyster bay

180will be removed at some point upcoming then too. Lastly, um I want this for you Tom, I don't know if you made aware of this on Saturday, there was there was another accident I believe near or in the crosswalk in Amiganzit. Um this is the la second one in the last maybe five or six weeks. I think it's even more imperative and you have more of my support to continue to move forward with the lighting district and the lighting plan there. I know I sat in with the amigans at CAC on there. I think that's a project that's necessary needed. I look forward to helping you however you need to on that. We are seeing that there is a need and as the supervisor has pointed multiple times. It's not because there's leaves on trees

181and blind spots. It's just there there's an overall need by the amount of individuals that are using that area then two the way it's built the colonial area of it and then too but there by having multiple accidents like this there's justifications that are there so um let me know >> thank you it continues to move forward um you know obviously for those who follow the press there was kind of um I thought some rather disparaging marks made about our town engineer that were not entirely fair um but with that said we are taking on board that feedback that was received to the committee and we've shared it with the engineer and we're going to ensure that whatever is put forward is as is possible aligned with those dark skies initiatives. >> Thank you, Tom.

182I appreciate that. That's all I have. Uh and happy holidays to everyone, too. I I hope everyone has a wonderful holiday season upcoming. Uh sorry, one more time. East Hampton High School Bonic basketball. They won the Kendall Madison tournament on Saturday. They beat Bridgeampton. It was a wonderful game. All new sports are out there. the wrestling team I think did pretty good. The spring gardener tournament, girls basketball team, uh which my daughter is on, is uh is moving moving ahead uh and other teams. So, don't forget to look at those sports out there. Please enjoy the holidays. Uh and um I will uh see you all very shortly. >> Thank you. I see you Thursday, I guess. [laughter] >> Yeah, the one meeting >> the sustainability uh committee met yesterday. uh we talked about uh

183having a community forum on sustainable options and how they can save you money. Um in that uh vein talking about bringing back to the attention of the solar program that we have. Um so it would be sustainability across the board. Um uh sustainable landscaping. There's so many options out there now that are very low cost and and save money to the homeowner. and also our solarized program and all of the other the septic up up uh grade program. All the programs that we have in place and options that uh uh all of our industry folks uh business folks offer for sustainable practices. Um and we'll be talking about composting again as well for 2026. So we have a a full uh plan to move sustainable sustainability forward as particularly to residents and uh with low

184lowcost options uh to be able to um help themselves save some money and help the planet as well and our own sustainability. Um, I do want to also thank those folks as well as as all my town committees uh and the CAC, Wayne Scott CAC for the time and effort and dedication that they all uh spend and and put out for making um our community a better place for everyone. So, I want to thank everybody for that and I'll stop there. >> Can I just add on to uh so we had a previous speaker talking about sustainable landscaping. This time of year is a perfect time of year to start planning your landscaping for the spring. >> Yes. >> You know, to start researching what you would like to see, planning it out, uh working

185with experts, working with your family members, looking at your own properties right now because very shortly in 90 days, it's going to be growing season once again. I know a lot of industries do that, but if you're interested in that, right now is a wonderful time to start looking into those type of landscapes also and using your time >> looking to put together a form for all residents um in March. >> Sure. >> Uh for people to think about um what they can how they can save money primarily. >> I know you might just put your garden in a bed, but at the same time [clears throat] always never too early to start thinking about the >> I love that you think I have a garden. [laughter] Sorry to interrupt you, but Ian, >> I

186know David is passionate about doing his own landscaping, and I'm happy he had a second bite at the apple with his liazison report here to get that that plug in. >> I think David's thinking of his [laughter] 2026 gardening right now. >> Uh, the spring CAC will meet tonight at Ashwag Hall at 6:30. Um, the the main topic on the agenda is uh a representative from the tower company with the proposal for the cell tower at Springs Fire Department will be there to answer questions. I believe there's a public hearing scheduled in January before the planning board. So, anybody who's interested that that issue has had a lot of cell towers generally and in that site has had a lot of comments over my two years in the spring CAC. So, anybody interested in that

187topic uh tonight at Ashwag Hall at 6:30 uh community housing advisory board chab will meet tomorrow at 5:00 pm. Um that will be in the planning department conference room 300 pano place that's open to the public. Um, and then that's a short report. The only other thing I want to say is following Tom's lead, you know, I want to thank all the committees, the people who serve, um, all the input that I've had from the people on my committees have really helped, I think, guide my, uh, work on this board and have led to some some some great results. And likewise, I think public participation, it's great when you see people coming here and speaking on agenda items or whatever is on their mind because a lot of times we just, you know, people might

188know more than us in a lot of cases and if you don't speak up and let us know, then we won't learn. Um, so I welcome that through public participation at a at a meeting or reach out privately. I think all of the board here are open to people reaching out who might be shy to speak at the podium or even write an official email. Just uh let us know your thoughts. it'll help us do a better job. Happy holidays and merry Christmas everybody. >> Thank you, Ian. And and just to to build on what you just said about thanking our committees, but also serving, you know, and we announced last week that we had set up an email address serve to eampny.gov. We've probably gotten two dozen responses. What we've done is we've uh

189Ailen in in um the supervisor's office wrote back to everyone gave them a list of the committees that we have where where their interest is what hamlet they live in in case they want to serve on a CAC. Aen is putting together an Excel spreadsheet so that if somebody said you know business committee Tom you would pick up the phone and they said East H they live in East Hampton and wanted to be on the advisory committee I'd reach out. So, some of these folks are going to get multiple touches from town board members based on what uh where their interests lie. Um, East Hampton Housing Authority met last week, and I just want to let folks know on Thursday night, we have a resolution reappointing Arthur Goldman as a commissioner to a 5-year term.

190Uh last Friday morning, uh state assemblyman Tommy Johnke and state senator Anthony Palumbo held a the annual South Fork Behavioral Health Initiative meeting uh via Zoom. Uh we got a report from Dr. Christy Golden Campo at Stony Brook University Hospital. They had done a community survey and also a survey among school superintendent and the top two health needs they're seeing among our youth is mental health and substance abuse. She went into some of the programs they're having and that um they're they're set they've Stony Brook has set up I think it's the old Blake Kerr office in Wayne Scott where they're um they've got uh folks there social workers there whatnot uh addressing uh mental health uh family service league gave a presentation it was similar to the one we saw here and then um

191Adam Fine is always tapped to speak on behalf of school districts He is the one that and uh Ralph Negleeri at the time sounded the alarm back in 2015 about uh adolescent mental health. And he says, you know, the two big issues uh and concerns that they're they're seeing with their student population is vaping and anxiety from immigration and ICE. and that the cell phone free schools has been um you know wellreceived by the students and uh you know it's working out well. Um the part of the agenda was for the towns to talk about their 2026 budgets in in you know in the in the lane of behavioral health. And uh I shared that we give a $50,000 grant to Family Service League, a $30,000 grant to this South Fork Behavioral Health Initiative and

192we've got a new grant. This is $16,000 and change and that is to Family Service League for the um program that they have with the East Hampton Town Police Department. So that's a total for of $96,000 for mental health. And then we give a grant of $70,000 to Phoenix House for their outpatient program. And then lastly, this morning um the town was before the East Hampton Village Design Review Board for the YMCA pickle ball courts. We are looking to where the basketball courts are to have three pickle ball courts. Uh the the DRB, the village DRB is asking the town to consider redoing the exterior of the building as part of this project and wishes to tour the building and grounds. Uh the town is going to be meeting with uh our engineers regarding next

193steps and we still uh will need to go back to the go to the ZBA and then back to the DRB. So um we've probably got another couple months before we can get uh final approval on the three pickle ball courts there. >> So they won't be ready for summer. >> No, doesn't doesn't look like it, David. Um and that is what I have for uh my liaison report. So now we we do have a handful of resolutions this morning. Well this afternoon I >> I'll start uh it's my pleasure to offer resolution 20251631. This is uh to accept the proposal for the bur bing burying ground preservation group uh for sorry it's it shouldn't say east end cemetery. I apologize should say amigans cemetery. So, as amended to Ambigan Cemetery in the headline and

194also in the warehouse clause located at 10 Atlantic Avenue, this is where we're going to be cleaning, repairing, conserving Revolutionary War patriot monuments on there. They're patriot stones. Uh, and this is not to exceed $6,800 in um the proposal dated December 4th, 2025. >> Second is amended. >> Yes, please. Amigans everywhere. Second as amended. All in favor? >> I uh 1632 is accept a proposal from the Picconic Monument Works uh the town's owner again as amended to the Amigans Cemetery located Atlantic Avenue in the Green River Cemetery and where they're going to be doing repairs on some certain broken cemeteries and reset memorials not to exceed 32 $3,280. >> Second is amended. All in favor? >> I 1633 is accept a donation of a memorial bench, a gift from Marissa Foster Moore. Whereas Marissa Foster

195Moore would like to donate a memorial bench as a gift to the town of East Hampton dedicated to her parents Steven and Janet Kelly and a in memory of her brother John Kelly to be placed at the end of Flaggy Hall Road. Let it now be uh now therefore be it that the town gratefully accepts the donation from Marissa Foster Moore to the town of East Hampton. >> Second. All in favor? >> I. >> 1634. This is uh a budget modification and distribution of the 2025 Turkey run for fund net proceeds where the budget office is directed to make the following budget modification and distribute the net proceeds as calculated by the town's recreation department from the 2025 turkey run for fund where we're increase the revenue line in the amount of $19,71028 and increase

196the expenditure line in the same amount and we're going to distribute that amount of $19,71028 8 equally in the same in the amount of $4,92757 to the Montalk food pantry, the East Hampton Food Pantry, the Springs Food Pantry, and East Hampton Meals on Wheels. >> Second. All in favor? I >> That's great news. >> Resolution 1635. This is to amend resolution 202575. And this is just to include the budget lines. >> Second. >> All in favor? I >> I. Resolution 1636. This is to amend resolution 20251284 for Granicus agreement. This is for new software for the town clerk's office and it's an additional cost of $8,100 for a total of $78,660.15. >> Second. >> All in favor? >> I resolution 1637. This is to authorize services for gutter cleaning uh at 54 tub Orsman Road

197and 20 Dorset Road. Uh the total cost for both both gutter cleanings is $465. >> Second. >> All in favor? >> I. >> Resolution 1638. This is to authorize cleaning services at 19 Joshua Edwards Court. Uh this is for Catherine's Cleaning and an amount not to exceed $700. >> Second. >> All in favor? >> I. Resolution 1639. This is to authorize cleaning services at 20 Dorset. Uh this is also for Catherine's cleaning in an amount not to exceed $800. >> Second. >> All in favor? I >> I have resolution 20251640. This to is to accept and affirm a revised for technical services through Long Island forward housing program for the route 114 housing market and feasibility studies. >> Second. >> All in favor? >> I have 2025641. This is to accept proposal RFPH2025-107 for hazardous

198waste collection days. Uh this bid has been awarded to Radiac Research. Call >> second. >> All in favor? I >> 1642 accept a change order proposal for D&B for the Westlake storm water project uh bidding where uh there these consultants were submitted a change order dated December 8th, 2025 for bidding services that are not included in the bidder contract and the amount is worth $2,800. >> Second. All in favor? I 1643 is a budget modification for cemeteries where we're decreasing the amount of $3,280 from contingency and increasing the same amount and subcontractor cost. >> Second. All in favor? >> I. 1644 is accept bid EH25-049. This is for the annual sidewalk contract to Stacey Industries Incorporated. >> Second. All in favor? I. >> Resolution 1645 is to issue a payment to Justice Court the amount

199of $160. Second. >> All in favor? >> Right. Those are all the resolutions we have for today. Do I have a motion to go into exec session? >> Yes. I'd like to make a motion to go into executive session for CPF, personnel, leases, real estate, contracts, and advice of council. >> Second. >> All in favor? >> I. >> Thank you everyone. And thank you Jason at LTV. Thank you.