001We're live. >> Thank you. Welcome to the East Hampton School District board meeting. Can I have everybody rise for the pledge of >> allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you all very much. >> No, I didn't do that. >> Oh, call the meeting to order. >> Make a motion. >> Second. >> All in favor? >> I >> Thank you. Just yellow. I'll probably have to sit closer to you from now on. >> All right. So, where are we here? Okay. So, turn it over to Mr. Sh. >> Sure. Uh here. We're gonna do this together. So, uh, we're going to give you a brief presentation on the status of how things
002are going with the improvements to our grounds building. You will remember in May of 2023, the voters approved a proposition to spend money out of the capital reserve to make it uh improvements to a number of areas in the district. This is how we pay for the new parking lot at the high school, the new lockers at the middle school, the new parking lot at the elementary school, and now improvements to our grads department. that included installation of a bathroom in that that building. They there has not been one there. Uh paving the whole area. It was a dust bowl and providing a fuel pump so that we weren't having to go to commercial filling station to fuel our vehicles. So we have some photos here. Greg, can you tell us who we're taking a
003look at? So we just as a runup, this is what it looked like sort of about halfway through the improvement. progress photos. That's the base stone that went down before the asphalt that was compacted and then the asphalt was placed on top of that. And you can see we have here in the upper right there's these large concrete uh structures. They were buried. Yep. Those are the rings for the septic system. >> Uh so the construction moved along. You can see now this is pavement. This went in that gravel was underneath. So what are we looking at here? Uh that's actually the view from the storage bins looking at the metal buildings at the um pole bars. And if you look closely, you can actually see Greg in that photograph. I shrunk him down and
004stuck him. Uh now here we have an empty concrete pad. Can you talk a little bit about what we've got here? >> Okay. >> That's the site of the future um fuel pump fuel tank when it gets here. So, you know, as the facilities committee discussed yesterday, our architect, Mike Guido, has been in touch with the tank contractor a number of times over the last few weeks and months trying to get a status of our tank. It's been a tankless task. >> It's coming. >> When it comes, it's going to have an electronic pump system the same way we have at the transportation center. So every vehicle that is authorized to fill there is going to have a number. When you fill, you have to connect the number with the system. It locks together. So
005we're able to track exactly how much fuel is pumped out uh for this particular u vehicle that we're using. And it's a way of keeping track of our inventory extremely closely. Currently, we're using a pencil and paper. So this is a great improvement here and will also enable us to sell fuel to other municipalities that may need some assistance. Now, we have diesel at the transportation center, and that's that's great. We're going to have a tank here that's going to have two halves, essentially tank, >> one 500 gallons of diesel and 500 gallons of gasoline. >> So, we'll be able no more trips to the gas station. The fuel will be ours. >> Great. >> All right. Uh, Greg, what are we looking at here? >> Uh, those are this, uh, material storage bins that
006we created with the concrete blocks. >> Great. >> So, they'll be for clay, dirt, sand, whatever it is. Sand way better than what was there. >> Salt. Probably not because that would the rain would >> got any blue tarts back there or anything? >> Sorry. >> Any blue tarts back there? >> Maybe we can try. But so you know we can use clay for the for the fields that are needed. Store it there. It's on site. It's ready to go. >> Um let's talk about these trees. So we planted some trees for privacy, which I know is particularly important for some of our neighbors that live over there. They're a little small. Talk about that. >> These are Yeah, leen cypress. So they'll grow quick. And that is looking towards Cedar Street. So, and it'll
007create a nice screen. >> Now, we have to do some work to the existing trees behind it. Can you touch you and I talked about that? >> Yeah. I mean, the the architect put in a plan how far off the fence line to put those so that we could get a truck through our vehicle if we had to. Unfortunately, put it sort of underneath existing trees. So, I just had a a local local guy climbers come in and give us a price to sort of uh trim those limbs so it won't stunt the growth of those trees. And we have uh we have sprayer soaker hose to these trees. >> Yeah. Yeah. I made sure that they were irrigated. Is it on a system? So it's not >> It's not on a system, but that
008the guy just connected to a regular hose and turn it on. >> And after a while, you don't need it anymore. So >> Okay. >> Uh this picture may piss you off. >> What are we looking at here? >> Um that is the entry to that bathroom. which is on the right. And that's pretty much self-explanatory. Great. >> And that was never they never had a bathroom. They've been asking for a bathroom for as long as I've been on the board. So, >> you know, they have bathroom >> and running water. >> Water, heat, the the whole the whole works. That's crazy. >> And uh that's basically all we have. >> The bathroom's hooked up. It works. You're welcome to come visit if you wish. >> Thank you. >> So, we're just waiting on the
009on the fuel tank. Yeah. >> Whenever that comes. Okay. >> Okay. >> When it comes it'll be great. Yes. Just >> Okay. >> Great. >> Thank you. >> You're staying right where you are, right? >> Yeah. >> So, uh this is uh we talked about this uh last last meeting. Uh I and they the star did a little piece as we enter this this very very important year of getting ready and preparing for uh our bond because we have debt coming off of our our budget. Um so the first step in this is to really create a timeline of community engagement. Uh and again I can't stress how important this is. Uh I'll speak I know I speak for the board and saying that the school board really wants community input here. uh in the
010article talked about a list uh that exists. That list is obviously a draft of what people community members, staff members, board members have said to me in passing during the year. That by no means is a definitive list that's you know frozen and can't be moved. Um it's just ideas people said and I I felt it was in the best interest of the district to write them down. So right now what Sam's going to present is kind of our timeline of community engagement. What we are going to plan to do after this meeting is tomorrow I will send out a parent square regarding the schedule that the board decides on for community engagement. Uh Sam will also send that uh same schedule to the local newspapers and uh hopefully people will participate whether in person
011at those workshops or through uh calling in and and just telling us what they think and some ideas for for some some projects. And again, um, we'll talk about there are certain things obviously that need to be done like and and I don't see anybody in the community is going to call us about windows and roofs, um, and flooring and parking lots, those type of things. We will phase into the necessity, uh, the necessary things in the bond because again, Sam and I have spoken and we've spoken to our our bond council and and and whatnot in rearch researching uh, this going forward. you know, this is a the next 20 years for the school district. So, we can't miss big ticket items that actually need to be done. Uh stuff that we actually we
012have to have done to the buildings or certain buildings could fall into disrepair. So, I'll turn it over to you. >> Okay. So, we we have here sort of an outline of approximately the time that each one of these steps take. And so, you know, let me speak for a minute if I can about capital construction. It takes a long time. It takes a lot longer than you think it would. There are delays that are entirely outside of our control. So, let's just go through this briefly. So, between LA, you know, we started this last year's process of beginning to develop this list. Through December of this year, we're talking about project development. These are general concepts of what we're looking for, what the community wants, what you as the board of education, and Adam
013as the superintendent want to see. Uh, and then you're going to be packaging that all together into a conceptual package that you're going to put forward to the voters. And we could talk a little bit further about how that works, which would go to the voters in May of of 26. Once that happens, that's when the architect begins to make the detailed design work. When we design things for presentation to the voters, we're looking at general concepts. When you send a plan to the state education department for permitting, they are the only permitting authority that have jurisdiction over us with one exception. They require a project manual. You know, a project manual could be this thick because it shows you exactly where every nail, every screw, every cut is going to go. There's no contractor
014judgment because it all has to be designed and meet the SED approval. So that, you know, realistically Mike could take between June and December and beyond to work on this. We're going to do this in stages. One of the important things in being sure to pace the project is to ensure that we're borrowing the amount of money in stages so that the amount of money that we're borrowing is replaced the amount of money that's being retired in debt. The debt doesn't all retire at once. So as the debt retires over the course of three years, we're going to be staging the projects to start over course of three years so that we have sort of a more or less flat tax uh plan for the taxpayers. Once the plans go to SED, it's completely out
015of our control. I have seen projects that have taken six months. I worked on a project in the prior district that took 57 weeks for approval and basically you just have to sit there and wait. They pick up the projects in the order that they are received and there's not much that can be done about moving it along. So the project will go there and it will wait. It's just a matter of how many projects are in front of us at the time that our project arrives. Once SCD issues the permits then we have to go to bidding. So bidding documents will be developed. We'll send it out. will make sure that it's uh distributed far and wide. In the end, there are not a ton of contractors that have the ability to do this
016job. And I'm not talking about their skills, but because we pay after they do the work, they have to be able to float the cash to their suppliers and to their employees and to their insurance companies. They carry bonds for this. So the the the universe of companies that are willing to do this in order for the payoff at the end to be paid is is not huge. So you know but the companies will know about it. Then we go through contractor scoping. This is where Greg and Mike and to a lesser extent Adam and I will be involved with making sure the contractor completely understands the job that there aren't any oh I didn't realize you were doing that I can't do that. You know we're going to make sure that they fully understand
017what's going on. The board will then be asked to award the contracts and then it's commencement of construction. But again, that's going to be tied a little bit to where we are in the calendar. If we're talking about, for example, redoing the auditorium, we are not going to start that in, you know, uh, February. We're going to wait till the summer starts. We also have to get on the contractor schedule contractor schedule months and months in advance. So, all of that has to come together in a a coordinated way to make it possible. So, that's where we are with that. I think you know as Adam said no decisions have been made as to what is included in the project and I don't know if you want to handle >> yeah the board's gonna wants
018to listen to the community over the next few months to hear what the priorities are for our residents. Uh we also want to speak directly to the community over the next few months to inform residents about what it sees as the priorities of uh of the district. again um you know the next meeting or the what's on there for workshops and again this was a draft created by me um over the last few weeks of seeing what times are good and again this is subject to the board's approval uh Sam will at the first meeting explain that what's going on with the debt and why there is no tax increase by removing debt and putting new debt on. uh it's it's not an easy concept to understand but what we're going to try to do
019is and I think Sam's really good at making it you know uh articulating the information but also we will video it we will put it out to where we need to put it out and we will meet with various group stakeholders to discuss it if there are variety of questions regarding um the debt and and taxes which >> now this has to be really dynamic I I thought we said we were going to underell how it's been you have a lot to live up to. >> So that's where So I I put the four workshops. I put them on those are all Wednesdays I believe. Um and I think >> a Thursday, right? September 25th or Thursday, I believe. >> September 25th is a Thursday. >> Maybe I put on Thursday. >> I think it's
020a little bit of both. >> Yes. The >> is in there somewhere, too. So >> yeah. So that twice. >> Yeah. And then it goes to Wednesdays. And then it goes to Wednesdays. So, and then uh yeah, so that's the that's the schedule. I mean, the board could choose. We could do these at board meetings, but I anticipate these allotting at least an hour for community input at least. And I knowing the board, they'll go as long as the community wants to talk. >> Will we have LTV there? Will we have >> Yeah, Julie will will Julie will reach out to LTV. >> Yes. >> Yep. We will we will have Julie reach out to LTV after you formally decide on the dates. These are good for you and uh work for you then. >>
021Definitely. I I can't stress enough how much it would be good to get some public input and public response. What do what do you want? We've talked about it a little bit amongst ourselves as well. You know, we want some student input. We want it from you guys. If you can, you know, find out from, you know, what did you guys miss? you won't get to benefit from it, but someone else will. I mean, you know, we'd have to call like uh elementary school kids in at this point to benefit from it. So, being real because it takes it moves so slowly. >> But if there's something that you know, the students that are here currently say, "Hey, I wish we had X. I wish you know, we could do something else. What is it?"
022And and the public the same thing. You know, I'd like the public to really, you know, maybe people that have long graduated, but like to come up and watch a football game or like to come up and watch a play or like to come up and whatever they want to do. Let's let's explore it and and get their input, >> right? So, that's kind of schedule. Uh, and again, this is I just want to close a couple report days pretty much because of the way that this has to be. December is is probably going to be about it for major changes to the package of proposals been put to the voters. As we discussed at the facilities committee the other day, the work has to be accompanied by a secret statement as to its environmental
023impact. Prepare preparation of that secret statement for some of these projects is going to be complicated and so we not going to be able to make major changes in January so that you can have uh you have to adopt by March 3rd. That's the drop dead deadline for getting it on the May ballot. So, pretty much by December, the board is going to have to have >> a good picture of that. You can make a couple of minor changes in January, but again, if it's going to require a major restatement of the secret impact, we're not going to have time to do it. It's just simply it doesn't move that fast. So, February 2nd is going to be the last opportunity to make adjustments, and I mean minor adjustments. And February, please. And March, the
024board will need to if it wants to see this on the May ballot and I believe that's your general consensus adopt the secret statement and vote to put this on the ballot to voters voters May 19th that's going to be the the day when they have their voice heard purposes >> thank you very much anybody in the board have any questions >> I was just thinking that maybe I don't know we'll have to look at the calendar but I know December is a really busy month with um whatever musical concerts and all sorts of things. >> Yeah. If we have to move that last one, >> we might we might have to >> maybe we and and and this is just an idea. Maybe we move one of those meetings to during the day. Maybe
025it's, you know, a day, >> you know, instead of a lot of people go home. >> That's a good film that it's going to be dark by that time. >> Yeah. If we can do it 10 a.m. I mean 11 a.m. >> students. Yep. Y >> and I've talked to Stella about it. I know Stella, you know, this is important to her. I don't know. >> Madam, would you tell everybody that's watching us that we have a great new board member? >> Well, we told >> last time I think, right, we can tell you. >> Well, it's a second meeting. You know, nobody was watching that meeting and nobody was here. So, is our student rep on the board. Um, >> welcome. >> We're very fortunate. >> Yes, we are. >> It's going to be
026fun for you. It'll be a good learning experience. We promise. She hadn't resigned yet. >> Exactly. >> Okay. So, I guess we're at public comment for agenda items. >> Anybody have a public comment? LTV. Zach, do you have anybody? >> One second. >> We're not at the music of Main Beach cuz that got cancelled tonight. >> Exactly. >> Hey, this is Zachary from LTV. I'm calling in the phone lines already. There is no one else on the line. >> Thank you very much. I appreciate it. Okay. Consent agenda. >> I have a motion to accept the consent agenda. >> I make the motion. >> Second. >> All in favor? >> I can. >> I >> uh let's see then we got um I'm sorry superintendent reports and recommendations. And the first one recommend the board
027uh hereby appoints the following individuals as extracurricular activity advisers for the 202526 school year. The list is attached. Can I have a motion? >> I'll make a motion. >> Second. >> These are mentors for our new teachers. >> No. So the next two are the club advisors and mentors. We were told by our auditors, we have never put this on for board approval. Interesting. We have been told by our auditors that we need to put this on for board appointment. Um, and that's why they're on there. Nothing here is out of the ordinary. No changes. We've always done this stuff. It's just they used to just sign attention forms to do it. >> Well, now that we have the list as board members, we have this long list. I'm going to question as to who's
028who's overseeing that everybody is doing what they're supposed to do for these stipens. >> Yeah. So, what happens is each of the principles in the building monitor the club and club attendance. They create a book, a guide, a huge book for each of those. Obviously, the high school book is huge. What happens then is Sher reviews those books and signin sheets to pay for the two two times they're paid per year. Those then go to me for final approval. So, I review and she knows I like to read and go through every single club and the attendance of every club. There are some clubs that have low attendance, but there are reasons and we need to run. You know, some clubs, you know, uh I have an inclusion rec club here that serves our students
029with special needs. You know, there is, you know, our life skills program is is a small limited program, but we need to run those for those kids. So, I evaluate every single after the principal does it, Sherry does it, then I do it. I sign off then on final on the both of the payments that go to each all of the adviserss. The mentors are done by Tim. Tim's made that a pretty robust program. He's changed it over the bud last year's he monitors all the amendment program. >> Okay. >> Any further discussion? >> All in favor? >> Any oppose? >> Great to see all this one. >> Yes, >> it is. >> Hang on one second here and we'll see. >> All right. recommended the board approve the following mentors for the 202526 school
030year list as below and I have a motion. >> Second. >> Any discussion? All in favor? >> I. >> Any opposed? Uh number three, recommend the board approve the non-instructional appointment of Daphne Barasos to the position of senior office assistant Spanish speaking. Can I have a motion? Make a motion. >> Second. >> Any discussion? >> Definitely works for us. It's an upgrade. It talks about it's exactly what Tim has been putting. I have to speak for Tim, but it's a you know each it's giving clerical the opportunity to move up in classifications. So that's with Daffany as she's moving up in classification. >> Can I ask a question? So since we're talking about moving up classifications, do they each desk get audited before? >> So that so there were some um some vacancies for retirements.
031So, so in this particular case, she was an office assistant and a senior assistant had moved up. >> So, uh they do get um there's there can be requests for audits still come and do the desk orders like >> they do if they're asked to, but in order to renew a desk, we have to make sure that duty statement is a technical term is up to date. So, we had to make sure that that's essentially like a self audit. So um yes roundabout civil service way which is about right >> okay >> but it was not a new desk it was you know principal desk was filled so then she built so it's been a nice transition and we have some people moving on to other passive places and we have some people in house
032that are able to move up a desk therefore another desk so it's not a new position it's just a shifting position >> okay great all in favor >> any oppose >> number Four recommended the board accept the letter of resignation from Katherine Sarlo from her position as par professional and the board approve the instructional appointment of Katherine Sarlo to the position of teachers teaching assistant. Have a motion. >> Make a motion. >> Second. >> Discussion. >> This is an amendment from L. >> Okay. >> All in favor? Um any opposed? Number five. recommend the board appoint the non-instructional appointment of Joanne Prime to the temporary position of principal principal office assistant. >> I have a motion. >> I'll make a motion. Second. >> Second discussion. >> That was a save from the la is a
033minor error on the last agenda. That's really opened up the spot. If we just open up for the other person being a little presumptuous. I think the next one was a minor typo on there. Again, we had some people who had retired and moved on. It just became open. >> Good to explain. >> All in favor? >> Any oppose? >> Okay. Number six. Recommends the board approve the non-instructional appointment of Stephanie Stephanie Otto for the position of principal office assistant. I have a motion. >> I'll make a motion. >> Second. >> Discussion. >> Same. Same. Amendment. >> All in favor? >> Any opposed? Number seven. recommended the board approve the second uh amendment to the employee agreement between the East Sanford Union Free School District and Timothy B from dated August 18th, 2019. Do I
034have a motion? >> I make it. >> Second. Any discussion? All in favor? >> I. >> Any opposed? Thank you. Number eight. Recommend the board approve the second amendment to the employment agreement between the Eastan Union Free School District and Sam M. Schneider dated August 19th, 2025. I have a motion. >> I make it. >> Second. >> Discussion. All in favor? >> Any opposed? Number nine. >> Recommend the board of education approve the district safety plan for the 202526 school year. Can I have a motion? >> Make a motion. >> Second. >> Any discussion? >> This is our our formal adoption of the districtwide plan. We did the 30-day hearing. I will tell you in October we will be doing an amendment on this because the state has handed down we have to put a
035cardiac uh plan in there. Um it was based on the uh unfortunate death of a student uh in another district from the state. We are now required to do that. Sam is going to be working on that plan and each of the buildings will have a cardiac uh >> like 80 days. >> Yep. Okay. >> So, as you know we're we're very much covered. We just have to memorialize that in writing and put that into our plans. >> And there's a plan we do every year anyway. Absolutely. >> All right. All >> in favor? >> Wait. >> I want to know about this. Okay. We're going to have to have a team trained to use the AED. Is that it? >> No. You're you you you're going to have a plan that says what would
036do where the, you know, you have AEDs, who uses the AEDs, what to happen if a kid has cardiac or goes into cardiac arrest and whatnot. all the stuff that we inherently know to do, we have to memorialize that in paper and on as part of the plan, which to be honest, it makes sense, but unfortunately >> with a lot of things of the state, it comes down a little late. So now we have to revisit in October, right? >> Um we don't think we have to have another hearing for it. But it also has to go into the building plans, which you don't see, which go up, they're confidential, they go up to the state individually to the buildings. So, I need a building plan and Sam will do a generally generic plan and
037attach >> came out like I think on Friday. So, we're waiting for a little more information exactly for you. I said that to him today. >> It's going to be good. >> Just tell us what you want and >> and we'll do it. >> Yes. >> Okay. All in favor? >> Any opposed? >> Number 10. Uh let's see. Budget transfers. Hang on. I hit it. It's not moving. One second. All right. Recommend the board approve the budget transfers for the 202526 school year. Can I have a motion? >> I'll make a motion. >> Second. >> Discussion. >> It's just normal pay people and everything. >> Play. Gotcha. >> All in favor? >> Any opposed? Number 11. recommends the board of board approve the following contract agreements for the 2024 25 and the 202526 school year
038listed below. Can I have a motion? >> Make a motion. >> Second. >> These are standard contracts. One's obviously for a student um you know in another school district. The other is our normal uh sound one and the other one is the money we pay both. So in the bridge school district, >> what students of ours are being where are they at? That's not Ross. >> Yeah. Is this also the special ed services we provide? This is >> it's ground. >> Students are at ground at one of the Ross campuses. I can't remember which one is. >> Yes, it's on. >> Right. So this is for students whose parents have placed them there. This is to provide certain services. >> Yeah, we get bills for services. Yeah. >> All in favor? I >> any opposed?
039Old business, we don't have anything, right? Uh new business. >> Yeah, enrollment. So, uh I will have enrollment updates for you. I've been looking at the numbers. There is a uh a slight decrease, but I want to make sure we get the registration so you actually have definitive numbers. Uh and we will bring that to the I will be at for the next two meetings at least. We'll put enrollment on there and give me enrollment reports to read to the board. >> Good to know. >> Then one more round for public comment. Zachary, do you have anybody for public comment? >> One second. >> There's no one else on the line. >> Thank you very much. Can I have a motion to adjurnn? >> I move we move. >> Second. >> All in favor? >>
040I. >> Any opposed? We're all good. All right, Zachary. Thank you very much. >> Thank you guys. Have a good night. >> Thank you guys. You have