001It is 6 p.m. and I would like to call the 2025 annual reorganizational meeting to order. Would you all please join me in the pledge to the flag? At this time, I'm going to do the oath of office and welcome our new board member, Mr. Jerry Stevens. Raise your right hand. I, Jerry Stevens, do solemnly pledge and declare that I will support the Constitution of the United States of America and the Constitution of the State of New York and that I will faithfully discharge the duties of the Office of Board Member according to the best of my ability. I will now read my oath of office. I, Aaron Long, do solemnly pledge to declare that I will support the Constitution of the United States of America and the Constitution of the State of New York
002and that I will faithfully discharge the duties of the office of the superintendent according to the best of my ability. Okay. I would now like to open the floor for nominations for the president of the board of education to nominate, if I may, Keith Striker. He's led this uh board for a number of years and I think we're going in the right direction and I applaud him for doing the work and being as engaged as he is. Any other nominations? Please vote by hand. That is unanimous. Be it resolved that the board of education here nominates and elects Keith Striker to the position of board of education president for the 20125 2026 school year. I will now administer the oath of office to Keith Striker. I, Keith Striker, do solemnly pledge and declare that I
003will support the Constitution of the United States of America and the Constitution of the State of New York and that I will faithfully discharge the duties of the office of president board member according to the best of my ability. Okay, we are going to move to item 3C, which would be the election of the board vice president for 2025 2026. And do I have a nomination for a vice president? I'd like to nominate nominate George Dean. Okay. Okay. George, are you I think so. Okay. So, we will have we'll hold two votes. Um, do any is anybody else nominee? Okay, we'll close the nominations and we will do uh a motion for um George Dean for vice president. All in favor, please raise your hands. One, two, three, four, five. There's five. Okay. Five. Right.
004Okay. And uh can I have a motion to or a vote to uh elect Kerry Polley as vice president for 2025 to 2026. Please raise your hands. All in favor? That's two, right? Two. Three. Okay. Congratulations, Georginine. I appreciate it. I hope we don't let you down. Okay. Um, so hold on one second. You have uh your paper, right? Please rise and and read your oath of office. I, George A. Dean, do solemnly pledge and declare that I will support the Constitution of the United States and the Constitution of the State of New York, and I will faithfully discharge the duties of the office of Vice President of the Tri Valley School Board according to the best of my ability to help me God. Thank you. Okay, we will now go to item 3D is
005the appointment of the district clerk. It is an action and I have a motion to for the appointment of the district clerk. motion and well just let me just say we're going to offer nominations for the district clerk first. So I nominate Samantha Dams. Okay. Is there any other nominations? Okay. So we'll close the nominations and Samantha Dams is is the is the person who's nominated for the appointment of the district clerk. It is an action. Please raise your hands if you're in favor of Samantha Dams as the district clerk. That is unanimous. Okay. Do you have a Okay. The next item is going to be item 3F is the oaths of office for the board members. We will do it as a group. Um, and please all board members rise except for Jerry. You
006already gave yours. All board members rise with your say it all at once. Okay. I striker and declare the United States of America in the state of New York office according to liability. Thank you. Moving to item 3 G is the readoption of board policies for the 2025 to 2026 school year. It is an action and I have a motion to adopt the board policies for the 2025 2026 school year. Motion by Rose. Second. Second by Nicole. Any discussion? Yeah, I have a question. So within the board policies, we have not included anything related to the cell phone usage for the upcoming school year. Correct. That's something that's going to be added on at a future meeting. Correct. We are currently working on that. We're words smmithing it and we hope to have it on
007the July 24th or for to the to the board for the first read. Yes. Thank you. I think August 1st is the August 1st is the deadline. I've I sent the policy a couple maybe three weeks ago. Um we'll we've got Wordsmith will share it with you early and if everybody's comfortable with it, we can just first read and adopt. But if you want to wait and do go through the two reads and adopt, we can do that in August. Anybody else with a comment question? Okay. Uh please proceed to vote. Uh Jerry and Georgia hand votes, right? That is unanimous. Thank you. Be it resolved that the board of education hereby readopts the board policies for the 2025 to 2026 school year. Moving to item number four is the superintendence report by Miss Eron
008Long. Thank you. Good evening everyone. Uh on behalf of Rose Comfort, I want to share a letter that she recently sent us. It says, "Dear Tri Valley Board of Education, thank you so very much for the retirement card and planter. I appreciate your kind words. Thank you for allowing me to be part of the Tri Valley family. I still love what I do, so retirement is bittersweet, but it's time for the next chapter. Love, Rose Comfort." As we begin our summer work, I would like to take a moment to reflect on the past couple of weeks and share some words of appreciation to the many people who helped us close out the 2425 school year on such a positive note. Graduation was a true highlight and would not have been possible without the help and
009organization of so many people. And as I had mentioned in my graduation speech, it was a persistent effort that ensured that all of our seniors walked across the stage this year. Something to be very proud of. It was a beautiful ceremony and it reflected the spirit of Tri Valley and our shared commitment to our students success. As we transition into our summertime, I also want to recognize the outstanding efforts of both our custodial and maintenance teams. We have 17 students working with us this summer. They are out there at 6:00 a.m. in the morning working on the grounds, cleaning up the grounds, preparing the grounds while our custodial staff are are buzzing through the buildings. They've got classrooms emptied. They're waxing floors, just hoping the humidity will help the floors dry a little bit. It's
010been pretty sticky, but they're doing a wonderful job, and they are the quiet heroes that get things ready for us. There's just a short turnaround before we bring our kids back. Our administrative team is also digging deep this summer into um a few focuses. Right now, we are going through and aligning all of our handbooks and all of our board policies and then cleaning up our website to make sure everything is aligned, everything is up to date so that we have consistency and clarifi clarity for our staff and our students and our families. Um, we are finalizing the roll out of our new cell phone policy including our communication, our expectations and our implementation for this fall. We are also working on launching professional learning communities which is going to be an opportunity for us
011just to deepen our collaboration with each other and align our instructional practices and focus on our student learning which is most important. We have received five foils since the last board meeting. The first one was on June 12th from Abis Khan from Civic IQ for purchase records from 122 to present including vendor numbers, POS, purchase dates, line items, details, quantity, and the line item price. We received a foil on June 7th from Adam Rose from the graduating class of Cornell for the candidate sheet in the first page of each nominating position filed on May 20th for the board of education election including email addresses or phone numbers provided by the candidate. We received a foil on 612 from Jeffrey Lee from the smart procure company for purchase order numbers. Uh invoices, encumbrances or check numbers,
012purchase date, line item details, detailed descriptions of the purchase, line item quantity, line item price, vendor ID, and name. We received a foil on June 12th from Janet Diamond for the year-to-day earnings of the 2425 school year for Richard Bibbenroth, Kim Decker, Martha Turbush. We received a foil on June 12th from Janet Diamond for purchase request reports and detailed act activity reports for the 2425 school year for all budget codes relating to conferences, meetings, professional development attended by any staff member, all credit card statements and associated purchases purchase orders for the 2425 school year. We will continue to process these in in accordance with our timelines and requirements. And lastly, I would like to extend a warm welcome to Jerry Stevens who joins us as our newest member of the board. Jerry, we're glad to
013have you on our team and look forward to your expertise and insight you bring to the table. Thank you. If if I may. In some of those foils we had, it's asking for the board members names and addresses. How much uh do you have to give out legally? just what's we submitted when we Okay. All right. Thank you. Yeah. Okay. Just what was on that sheet? Okay. Thank you. Okay. Moving to item number five is items that would the board would like pulled from the agenda. Anything? Yeah. Um, number seven is that agenda number seven. There's just a couple things there I'd like to ask about. All right, we have we'll have to pull it off. So, you were looking at item seven. Number seven, consent agenda number seven. Yeah, it's all the all the
014because some of them are so blank. Let's just see what the timeline is. And uh warrant 31 page 6 7 9 119 warrant number 32 page number nine. All right. Wait a minute. Warrant number 31. What's the page? Number six. Number seven. Number nine, 11 and 12 or 11 and 19. Okay. What's the next? And number 32, page 19. And number 33, page number three. Warrant 9 B C D. Warrant number 31, 32, and 33. Okay. Anything else? Okay. Moving to the consent agenda. And I have a motion to approve the entire consent agenda with the exception of item seven and item 9B, 9 C, and 9 D. Motion. Motion by Rose, second by Tammy. Please proceed to vote. I Anybody getting it? Okay. All in favor? It's unanimous. So, I would like to take
015a moment to introduce Christina Smith. Christina is a Tri Valley graduate. She did her internship with us this fall as a counselor and then stayed on with us as an aid and she's stepping back in as a counselor with us next year. She will be running our social and emotional program at the elementary school using a program called Second Step. So, we are absolutely delighted to have her stay with us and can't wait to see all the good stuff you do. So, congratulations and welcome. Welcome. Okay. Be resolved that upon the recommendation of the superintendent of schools, the board of education does hereby approve the entire consent agenda categories 6 through 12 with the exception of item 7, item 9B, 9 C, and 9 D. We'll take item seven first. Okay. Yeah. Number seven. I
016just have the questions. I see a lot of them to be determined. By law, when do we have to have that in place? So, by law, as soon as we get them, hold on a second. We have to do a motion to open that up this discussion. Okay. So, item and I have a motion to accept the annual appointments for the 2025 2026 school year. Motion. Motion by Pat. Second. Second by Nicole. Now you can comment. I see a lot of them are vacant. And by law, do we have a certain timeline? As soon as we possibly can. So, we're making some shifts in some of our business office positions. And so, we will be actively searching for some replacements in some of our departments. I know uh I I thought I had heard during
017the course of a couple years we were looking at some different things on some of the uh affiliations we have with some of the companies and corporations. So u you know I'd like to know how that's progressing but also I see that the financial institution is a secondary uh one um we can use now what was a change? So, we're we're still in the middle of transitioning between Wayne Bank and the Hudson Valley Credit Union. So, that's why we have to appoint them as a secondary because we still have accounts with them. They do have a waiver. They have the waiver that they need for us to be able to continue to do business with them. I'm sorry. We did not talk about a second bank before other than possibly the secondary one that may
018be illegal for us to use. It's not illegal anymore. They received the waiver so that we can do business with them, but we have student accounts that are in there and it's much more convenient for deposits and things because our, you know, that transfer happens very often here instead of sending somebody to Liberty. So, we we have some accounts still. our big ones, all of our reserves, all of our general fund money is in Wayne Bank. Our tax collection will be at Wayne Bank. So if we have any litigation going on, we can use the one that we have presently before we appoint another one. And also the same goes for an architect. Oh, attorney. So yeah, so we are our our primary attorney is still WH. Our specialty attorney is Ferrara and Fiorenza. We
019use them a lot for some of our trainings. We use them for a lot of special education law. They are the experts in that and they uh do a little bit of work with us when we are um we've brought them in to do some professional development with our entire staff. As far as an architect goes, uh Rich has been involved in that request that RFP process with um insurance companies and now moving into looking at some architects to come. That's just a long process for us, but we are actively searching for one. We've settled with SWBR. we're no longer using them. So, we're actively looking for one. We have four or five architects we hope to have on campus in the next few weeks to take a look at our campus. So, our claim
020doesn't legally disappear then if we don't appoint them. Our our claim is with SWBR for the ceiling. We're all settled. Okay. We're all settled. We've signed off. Yep. Anybody else? Okay. Please proceed to vote by hand. And we're voting on item number seven, annual appointments, reappointments for the 2025 2026 school year. All in favor? That is unanimous. Be it resolved that upon the recommendation of the superintendent of schools, the board of education does hereby approve the annual appointments and reappointments as listed in and attached to the public portion of the agenda. Now the next one is going to be item 30 uh I'm sorry uh n 9b which is warrant number 31 and the pages are that you're questioning are 67 and 9 6 7 9 11 and 12. Oh, reference to six. I brought
021this up before. Anything that I approach this stuff just like I would my own business. If I see things that or looks like a duplicate, especially electric bill, I'm just wondering what the situation what the I brought it up at last meeting. As you can see, we elementary school has one bill and you go to another page and they have another bill and it's different prices. So, do we pay quarterly? Do we pay monthly? Do we Why Why do we have And it's not just the elementary school. It's a high school. It's um middle school, high school. So one is the supply side and one is the delivery side. And we have it's it's on I do have it on but one is the supply side and one is the delivery side on that bill.
022I can get copies to show you. Oh, I just thought that the incumbrance sort of addresses the numbers as you go down through. So that's only reason why. So please I'm still learning how to you're doing this. Okay. Um the next one would be on page nine. Uh invoice two of them top two uh seems to be a duplicate but different uh payment numbers but seems to be the same individual and the same amount of people. It just raises a question. I mean, everything might be legit. I'm just, you know, wondering, that's all. See what I'm talking about? So, this uh will be voided. This was inadvertently approved. It was from the senior trip and so it's since been rectified and and it has to come out of the senior account. This was food that
023the kids bought when they were on their senior trip. So, being on the agenda, how do we address that if it's on here and we approve everything? You'll see that a a correction in the next warrant. Okay. Another one was on the next page. Uh mine mine's wed out. I don't know what page is. Anyways, oil for it tells at a gallon for a diesel. Page 11 and 12 was the other two pages. Yeah, it would be 11 and 12. Mhm. And one one is a dollar something, the other one's $3 and something. And this is for I just wondering why the disc I brought that up the last meeting. So we we lock into the contract. And so we can't control the price of diesel. So we have to pay when if it in
024increases we have to pay it. If it decreases we get that rate. Yeah. But one's 340 the other one's $1.70 something. Mhm. for the same for the same fuel. All right. Uh, page 11 or n 19, I'm sorry. No, hold on. 12. Page 12 was the next. Yeah. Um, on the bottom of of 11, we have an invoice or a bus permit. What What is that? We pay $60 for a bus permit. Is that a something of our contract that So what happens on some of our TR field trips when we go out of state? There are tolls that they incur and that was a field trip that were I think our eighth graders went to New York City and they got rrooted. They had some issues with the bus. They had to go across
025a different area because they couldn't go out of the state because they weren't the buses weren't licensed to travel out of state. So there was a toll attached to that trip. Next one's a cleaning hoods. Do how many hoods do we have in in the school? Hood cleaning. What's What's that? How many hoods do we have in school? Hood cleaning from uh Steinard. Can you Can you tell me where you are? Page 19. It's just it's just the same numbers on both invoices. That's you know that's what raises my concern. I thought if it if it's a separate bill it would be a different invoice number. So that check was voided. Yeah. But not on that page. Yes. If you look at the the the first line, it says 1,500 and then right below it,
026it says it was voided. Well, whatever is not on my page, I'm sorry. But that that makes two then. Yeah, the top one is voided for,500 and the bottom one is is 1150. Okay. There was another another one of those. Um I got page nine. I missed that one. It's a cancellation to new sunny new. Do we pay for cancellation of something? Is that a bus trip? The very bottom of page 19 or nine. That's with Chapel Field and and the Rochester down Pierce Library. Are you on a different warrant? I'm still on 31. I'm sorry. It is okay. 32. 32. Yeah. Yeah, you got to go to 32. Oh, so we'll move it. You're done with warrant 31. Okay. So, we're going to get we're going to vote on that and move along to
027the next one. Okay. All right. I need a motion to uh to accept warrant number 31 and associated claims order to report. Motion. Motion by Tammy. Second. Second by Jerry. Please proceed to vote by hand. All in favor? That is unanimous. [Music] Uh be resolved that upon the recommendation of the superintendent of schools, the board of education is hereby accept and approve warrant number 31, May 15, 2025, warrant for payment in the amount of $968,4375. Moving to item number 9 C is warrant number 32 and associated claims order to report. There's an action. Can I have a motion to accept warrant 32 and associated claims order to report. Motion. Who's that? Motion by Nicole. Second. Second. Second by Jerry. Comment. You're up. Cancellation. Sony new bolts. That's page nine. Nine. Correct. Nine. It appears to
028be traffic. Maybe transportation. FBLA to Rochester, Danny Pierce Library, Chapel Field in the Habitent all gives numbers. and then cancellation for new is out of whack in regards to uh to what it would cost to to go there. So if we have an event or something that's canled after they've already assigned drivers and buses and it's on the way there, there's a cancellation fee because they they still have to pay their drivers whatever the minimum would be. So that's where that is. I bring it up, right? Because they didn't show up for some of our teams and we did not get the kids there. So, we had to pay for that that trip there. I My problem is accountability and and that does add up over time, but more importantly what it does to our
029students, you know. So, I know we're looking at the contract a little tougher. So, maybe it's something we want to make sure we look into and it's a frequent topic. I will quickly say on that topic, they have um hired several more middle management people to help with better facilitation. They were in at the beginning of um well I guess the middle of June to introduce me to the new crew and the week that we closed the elementary a little bit earlier on that Sunday I probably had five of them on the phone with me. They were great. So it was it was a good feeling that they were listening and um seriously five of them. I had four different hubs calling say no problem we'll make it work. So um they listen to us.
030So we'll just hope for the fall. I know they had 30 new drivers in the system finishing them through their their program, but anywhere you go right now, you'll see a bus out there with a big sign, bus drivers wanted, and it's across the state. So, we're we're hoping for improvements. Well, I just question it because, you know, look at the disparity. Chapel Field and Pine Bush is $387. To go to the library is $451. I mean, That was two buses to the library. Okay, that thank you. But it doesn't say that. So, I apologize for bringing it up. Okay. You want to vote on this? I'm ready. Okay. Warrant number 32 and associated claims order to report. That's what we're voting on. All right. Every We're going to do a hand vote. All in
031favor? That is unanimous. Be it resolved that upon the recommendation of the superintendent of schools, the board of education does hereby and accept warrant number 32 May 29th, 2025 warrant for payment in the amount of 1,68,1665. Moving to item number 9D is warrant number 33 and associated claims order report. It's an action. Can I have a motion to accept warrant 33 and associated claims auditor report? Motion motion. Motion motion by Nicole. Second by Rose. I'm not sure the page because it's not clear on mine. You said three. Uh, it appears to be page three and it's specifically a pair of boots. Two work boots or an individual. We're buying clothing now for somebody that works here. So, the maintenance workers have boots on their contract and I'd have to pull it up. I believe every
032two or every 3 years they have a booth allocation. Thank you. You're welcome. $152. Thank you. Thank you. Any other discussion for that? Okay, we'll vote on it. Uh warrant number 33 and associated claims order to report. Motion I mean um all in favor raise your hands. That is unanimous. Be it resolved that upon a recommendation of the superintendent of schools, the board of education does hereby accept and approve warrant number 33, June 12th, 2025 warrant for payment in the amount of $565,714.92. Okay. So, we are moving uh that was we finished off at item 12 on the consent agenda. We are now at item number 13 is old business. We don't have anything to discuss tonight. We move to new business. We have a couple of items. So, start with number 14A is the
0332024 to health and welfare services contract. It is an action and I have a motion to accept the 2024 2025 health and welfare services contract. Motion. Motion by Nicole. Second. Second by George. Any discussion? I just had a question. How come we're entering 2526 and approving a 2425 contract? of the uh Yeah, that's a Is that a typo? It's not. So, I think they coincide with the other one. So, Chapel Field is in the the Pine Bush School District. So, we get charged. So, we have students that go to Chapel Field and they have access to daily nursing services. They also do like their annual eyes and ears testing. They can get their physical there. And so at the end of the school year, Chapelfield bills Pine Bush and then Pine Bush bills us because
034the kids are are students of origin here in the Tri Valley School District. So we will get the Chapel Field contract for the next year, but we pay in a rears to Pine Bush for the contract once the year is closed out. Thank you. Any anything else? Any more discussion? Okay, is this is coming up on the computer? We got to do a hand. All right. So, we'll try it on the and see if it comes through. Okay. Uh, so please proceed to vote. Oh, yeah. Anybody getting a screen? Go ahead. Okay. All in favor of of this, please raise your hand. It is unanimous. Be it resolved that upon the recommendation of the superintendent of schools. The board of education does hereby approve the 2024 to 2025 health and welfare services contract between the
035Tri Valley Central School District and the Chapel Field Christian School as attached to the public portion of the agenda. Moving to item number 14B is the 2025 to 2026 board of education meeting dates. It is an action and I have a motion to accept the 2025 to 2026 board of education meeting dates. Motion motion. Motion by Jerry. Second. Second by Rose. Any discussion? I have I have just a comment. So, we have the optional second meeting each and every month. Sorry, I'll speak a little louder. Um, we have the optional second meeting each and every month. I really think we did a disservice to the community last year by having one meeting a month. It's my own personal opinion. Um I know that it's optional board retreat. I think we only had two board retreats
036last year. Um how are we noticing it when we put the notice out to the community about these meetings? So if it's an optional meeting slashboard retreat, um do we have to give 60 days notice if we're canceling that second meeting and having it a board retreat or how does that work moving forward? I am not I'm not in favor of having one meeting a month personally. I I think we laid it out like this. Um I did some research to what other districts do and it's it's an as needed meeting. So if we have things that come up on the agenda that we think we need to bring folks in for. There's fluctuations during August and September. You're sometimes doing some new hiring and so and we've got to get the tax warrant out.
037Um, but then when you move into the other months, that might be an optional time for us to have a retreat, a working night. But we will we will determine those way in advance. Like we already have one for July 24th as an optional meeting and we will need that meeting for some new hires so folks can give notice to their districts. So we'll be really cognizant of it this year. Last year was a trial and sometimes it was tough. We didn't see each other for four or five or six weeks and we needed to. So I understand that. So, we put those in this year to see if that balanced it a little bit better. My only concern really comes down to budget season because I felt very much so last year that our
038budget conversations were rushed and it was information last minute. Um, so I mean I I'm all in favor of like the first half of the year if we do the regular meeting, optional meeting, but absolutely when it's budget season, I am absolutely not in favor of one meeting a month. We can adjust that right away. Yep. I as well feel the same. Um, I know there's a lot of things going on and a lot of people involved, but u we we tried it last year and I thought we just didn't have enough personally, but I'm here at every meeting anyway. But, uh, I'll be there for that one. Anybody else? Okay. Please proceed to vote. It's unanimous. Oh, George is not your name. Okay, we have seven yays and one no, right? Well, you also
039know. Okay, so it's six and two. Be resolved that upon this the recommendation of the superintendent of schools, the board of education does hereby approve the proposed 2025 to 2026 board of education meeting dates as attached to the public portion of the agenda. Moving to item number 14 C is the contract amendment. There's an action. Can I have a motion to accept the contract amendment? Motion by Jerry, second by Rose. Any discussion, please proceed to vote. We'll do by hand again. That is George, are you? Yeah, that is unanimous. Be it resolved that upon the recommendation of the superintendent of schools, the board of education does hereby approve amendment number three to contract number 2023-000000 agreement for professional services between the Tri Valley Central School District and the county of Olter as attached to the
040public portion of the agenda. Moving to item number 14D is the 2024 to 2026 special education district plan. It is an action and I have a motion to accept the 2024 to 2026 special education district plan. So move. Motion by George, second by Jerry. Any discussion? Was this plan created last year in 2024? Yes, it was. It's a two-year plan that we have to approve every year. Anyone else, please proceed to vote by hand? All in favor? Is unanimous. Be it resolved that upon the recommendation of the superintendent of schools, the board of education does hereby approve the Tri Valley Central School District's 2024 to 2026 special education district plan as attached to the public portion of the agenda. Moving to item number 14E is the exeicio student member of the board. It is an
041action. Can I have a motion to accept the exeicio student member of the board? Motion motion by Kerry, second by Tammy. Any discussion? Can you share how this student was selected? So I had put out a uh survey to the students and two young men responded and so I interviewed both of them. Um Chris came highly recommended from his teachers and had uh a tremendous amount to offer. You can tell from the evening when he did his volunteer presentation. The other student um we made him a member of our cell phone committee so that he still had chance to hear his voice but I think Chris will be an absolute asset to our team. He's on a family vacation right now but is eager to join us. Thank you. Anyone else? Okay. He wasn't invited
042to meeting tonight. He He was He's on a family vacation. Anyone else? Okay, I see the screen is up to vote on your laptop. So, Jerry and George will vote by hand and then we'll just do it online. That is unanimous. Thank you. Be it resolved that upon the recommendation of the superintendent of schools, the board of education does hereby appoint Mr. Christopher Palees as the Tri Valley Central School District's exeicio student member of the board of education for the 2025 to 2026 school year. Moving to item number 14F is the board member service on board committees. It is an action. Um, can I have a motion to accept the board member service on board committees? And we have two committees. It's the A is the audit committee and B is the policy committee. Motion
043motion by Jerry or Pat. Second by Nicole. Any discussion? So, I would like to add to that that the audit committee I would like to change it up this year and if just let me know if this doesn't work for anyone, but the audit committee I would like Tammy, Pat, Carrie, and Travis. Does that sound okay? And the policy committee would be George, Nicole, Rose, and Jerry. And of course, I'll be attending as a as a board president. Does that work seem to work for everyone? What sort of time commitment is goes with the policy committee? It's usually just before a meeting, a half hour before a usual, you know, we schedule it. How how often? So, it it really depends on on what we get quarterly from NISBA. So, what I normally do is
044we get the policies in. I either bring them to a board meeting or I'll mail them to you. You review them and then we come together usually around two weeks later and we we just sort of go through if we have any questions. Everything is vetted through attorneys already. So, it's really just us putting our eyes on it and saying yes, this works or maybe there's a few clauses in there. It's it's they're very well written. Uh so, we try to do those quarterly. So, we had an installment come out, I think Octoberish, one in January. I don't even think we May we had one. So, you know, we'll have to do a summer policy committee on the on the ones that came out in May. But, um, we kind of pre-do our homework and
045we come in. So, it might be a half an hour, 45 minutes for us to get our work done. Okay. I'm willing to give it a try. If I may add, there's a lot of commitment there. Uh, that's that's a big thing to do for the district. Those policies are very important and some of them are changed from because the administrations. So, uh, you got the cell phone. I know that we have other ones going on there. They're going to have a lot of time to put into that. So, if anybody doesn't think they're going to be able to do it, probably we should know now because we need everybody there. Last year, there was only three of us and one of them was on the committee. The other two was board president and the
046U superintendent school. I was the other one. Mhm. We had five on the committee or six. So that's very important. You put a lot of time in that. It's important for the district. So say speak up now. We don't think you're going to be be able to be on it. It is an important very important it moves the district forward. I will tell you that we have um gone through all of the required policies in New York State and uh we're we're in great shape. We are really, we have everything except one policy that we've got to look into. It was one that I don't know how it slipped by or when it slipped by. It could have been years ago, but we have vetted all through those and we just have a little cleaning
047up of words and it's really more about specific names in the policy versus a title. So instead of having the assistant superintendent for instruction, it had a name in there and we just have to put the title in there. So we we'll get right to work this summer on those. But yes, yeah, I've gone through the policy book and I see some of them haven't been done since 22 21. So, uh, you know, I know they're minor ones, but they're still part of Tri Valley. Anybody else? As far as the audit committee, um, I noticed on the the first item, I think it was that George had pulled where we were waiting, it was to be determined on external auditors. When would that external auditor be appointed? So, I think that was a typo. Our
048external auditor is Nent. So they they are the folks that have been working with us for the last couple of years. We are not required because of the size of our school to have an internal auditor. Okay. But we are actively looking for one. We just think it's a good practice. And uh now that Rich has had a year under his belt, I think that support of an internal auditor will be beneficial. There's a firm that we use there. Um they're on 17mm anglets. It's been a little while. Washless and Pavlov I think it is. It's right on 17m. Just that's what we used previously. Just so you know. Anybody else? Keith, can you just repeat those names of who you're putting on which committee for both committees? Okay. Audit is Tammy, Pat, Terry, and
049Travis. And the policy is George, Nicole, Rose, and Jerry. And then I'm in for both of them as well. Okay. So, you're you can probably vote on your screen. and Jerry and George. Who we miss? Jerry just popped up. Unanimous. Okay, that is unanimous. Thank you. Be it resolved that following board of education members hereby agree to serve on the following board committees for the 2025 to 2026 school year. And it's the audit committee is Tammy Shaboti. Kelly uh Carrie Polley and Travis Hartman. policy committee is George Dean, Nicole Berky, Rose Rose Rose Woods, and Jerry Stevens. Moving to item number 14G is the election of board members to executive committee of the Sullivan County School Boards Association, member and alternate. This is usually myself as the board president and George was the alternate. So,
050I nominate George as the alternate. I'd be willing. You're You're good. You're good. Thank you. And you want to nominate someone? I can nominate myself that I will take the the uh position. Okay. Um you vote on it, right? Is that all right? That is not an action. It's uh wait let's see here. Okay, it is in action. Okay, so it's um Okay. So, we'll you can you put the vote up for that. This is for the election of board members to executive committee of Svin County School Boards Association member and alternate. Okay. Is an action and please proceed to vote. I have a question Keith. Since you are on the Boseis board, can we get another person in there because you go anyway, right? Or is this for Southern County School Boards? You you
051can only have this is the Sullivan County School Board. So we can only have two. Yes. A primary and an alter. Okay. But it's only one vote. I'm just trying to get more people. Only title one vote per district. Thank you. George Jerry I that is unanimous. Thank you. Be it resolved that the board of education hereby nominates and elects Keith Striker as member and George Dean as the alternate to the executive committee of the Sullivan County School Boards Association for the 2025 to 2026 school year. Moving to item number 14H is the election of board member member as legislative liaison to the 2025 NISBA annual convention. It is an action. So I usually pick that uh duty up as well in my position. Uh, so can I have a a motion for the election
052of board member as legislative liaison for the 2025 NISMBA annual convention? Say again. No motion. Is it a motion or a nomination for a name? Nomination. I nominate Keith. Okay, I'll second it. I know no one wants that one. Where is that? It's a city again. New York again. It's the eight hours on the computer watching the the the whole process. It's pretty bad. It's pretty bad. And God 1 or two in the morning. So, God bless you. Uh, okay. I accept the role and please proceed the vote. I What's that? Anybody getting a box? It's unanimous. Okay, that is unanimous. Thank you. Be it resolved that the board of education hereby nominates and elects Pete Striker as a legislative liaison for the 2025 NISBA annual convention. Moving to item number 14 I is the
053election of board members as a voting delegate and alternate for the 2025 annual convention. So I have to nominate two people again and that would be me because I'm would be the mo voting member and and delegate and then I need an alternate. So someone wants to nominate me or they want to nominate someone else is fine. Is anybody planning on attending the conference? Do we know if anybody here is attending the conference? It's in the city again this year. I'll be going again. name is Rose Woods as an alternate. Want you want to be the alternate? Okay. I plan on going to the convention. Okay. So, it's Rose, myself, and Rose. You're going to convention, Rose down in New York again, right? Yeah. That's a good thing. Okay. Can I have uh So, we
054have a We have two nominees. Can I have a motion to accept the election of the board members as a voting delegate? uh his delegate is Keith Striker and the alternate is Rose Woods for the 2025 NISBA annual convention. Motion for both of you. Motion second. Please proceed to vote. Hi. That is unanimous. Thank you. Be it resolved that the board of education hereby nominates and elects Keith Striker as voting delegate and Rose Woods as alternate for the 2025 NISBA annual convention. Moving to item number 14J, standard workday resolution for appointed officials, district clerk and treasurer form RS 2417 2417- A. It is an action and I have a motion to accept the standard workday resolution for the appointed officials, district clerk and treasurer form RS2417A. Motion motion by Jerry, second by Tammy. Any discussion?
055What's it? Hands only. Okay. All in favor, raise your hands, please. I That is unanimous. Thank you. Be it resolved that the Tri Valley Central School District location code 74812 hereby establishes the following as standard work days for its employees and will report days worked to the New York State and local employers retirement system based on the timekeeping system or the record of activities maintained and and submitted by these members to the clerk of this body. and A is the district clerk is eight hours and B the treasurer is eight hours. Thank you. Moving to item number 14K is the standard work B workday resolution for employees form RS2418. It is an action. Can I have a motion to accept the standard workday resolution for employees form RS2418? Motion motion by Tammy second second by
056Jerry any discussion um if I may if I want to be clear there's a number of people uh a number of of uh yeah people would be a through n I have a issue with n I want specifically n now does that mean daily or does that mean a month or does that mean 7 hours a week or a day? Up to daily. So, she would not work more than 7.5 hours on a in a day. How many? She would not work more than 7.55 hours, but she does not work 7.5 hours. I thought when we talked and I I may be wrong and I'm only one board member but when I thought we hired this individual for that specific duty which was very important and it took care of the kids when they got
057hurt that was specifically for after school so far it is. Yes. Yeah. But if we approve this this could go sideways. No, this is the max that they could do. So let's say we had a all day invitational track meet here. So, we hosted one in May. We had 30 schools here. That person was here from 8:00 a.m. till 7 and a half hours later and then left. So, that means they can't work more than 7 and 1/2 hours. That's a fair example. So, that will be monitored very closely. Always is. Yes. Okay. Listen, I'm not trying to take away the safety of the kids. Sure. We got three nurses here and they do a great job and they are here full-time. So, it's just one more layer that is costly to the district. Yes.
058Normally, her hours don't even start till about 2 2:30. Yeah. Yeah, that's reasonable. Yeah. She comes in late in the day and the kids and she's done a good job on her injuries. There's no doubt. I'm not complaining about that. I'm just Yep. Thank you. You're welcome. Anybody else? Okay, please proceed to vote. And hence all in favor be it resolved that the Tri Valley Central School District location code 74812 hereby establishes the following as standard work days for its employees and will report days worked to the New York State and local employees retirement system based on the timekeeping system or record of activities maintained and submitted by these members to the clerk of the body. A senior typist 7.5 hours. B typist 7.5 hours. C is the courier 7.5 hours. D is the land
059tech 7.5 hours. E is the cleaner 7.5 hours. F is maintenance 7.5 hours. G is the account clerk 7.5 hours. Confidential. H is confidential secretary 7.5 hours. I is monitor 6 hours. J is monitor 7 hours. K is teachers aid 6.5 hours. I uh L is teacher aid 6.75 hours. M is teacher aid 7.0 hours. And N the athletic trainer is 7.5 hours. Our next item is board comments is item 15. Board comment session. Rose, anything? No, not today. Okay. Pat Jerry. Uh, thank you for welcoming me, Jerry. Just welcome to the board, Jerry. Welcome to the board, Jerry. Um, also real quick, uh, this morning I, uh, happened to be on school grounds for something and, uh, I was invited to stop into the elementary school where they were doing a little play, um,
060our for our summer program. Take the time to watch it. It is uh, it was live streamed. It is on uh it should be on YouTube channel. Um it was it was a great program. Um I thoroughly enjoyed enjoyed it. Um they're going to be doing another one uh next Thursday, the younger kids. Um and I would recommend watching that as well. Um it was really a great presentation. Thank you, Nicole George. Thought the graduation was very professional and well done. Applaud that. The only thing I have do we have problems with the air conditioning [Music] in the theater. So really the the blessing was we made it all the way to that last week in June before we got hit with the heat. And as much as we had the theater cooled down, even
061every time we opened up the doors, if you notice, the floors were a little bit slippery in the hallways, it's it was just the humidity. So the air conditioning was working full boore, but the doors were open and we had over a thousand people in that space. You know, it was it it did it did it did its job. It was just a you know, that's a lot of people in the space with the heat that we had. Well, I'm sure we didn't have more than a thousand. I think we were close to a thousand. I know we had given away about 99. That's good. That's good. Close to a thousand. Also, I'd like to thank the board for your support for the vice president. Thank you. And I'd like to thank the district for
062my yearbook. Thank you. uh and myself. I do thank everyone for your continued support and um we'll keep up the good work. We still have more to do. Um okay, moving to item number 16 is adjournment. Can I have a motion to adjurnn? Motion. Motion by Tammy. Second. Second by Nicole. Please proceed to vote. think they're being needed by hand or what's that? Okay. Okay, that is unanimous. Thank you. Be resolved. The board adjourns at 7:08 p.m. Have a great night, everyone.