001Thank you. Next we have our pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. We'll move on to number three board members. We move to 3A, our five strategic plan. All right. So, good evening everyone. Thank you board chair to the school board members. I am excited this evening for us to bring forward um the first step in our work to build a five-year strategic plan here for Petersburg City Public Schools. Um as you know, we put out um an offer um for everyone to um was interested to be able to bid upon our process for developing our 5-year strategic plan. And so we're excited to introduce um Hazard Young and it associates um
002this evening who is the company that will work hand inand with the Petersburg City Public School Board with me and with the entire team and of course our wonderful school community um to build out the um next steps for what will be our road map for the next five years as we focus on the most important things here in Petersburg which starts with our kids. And so with that, I'd like to um just call everyone's attention to the fact that we have with us this evening um on screen, I think that's Dr. Monica Brown who will be joining us on on screen this evening um and supporting and we also have Dr. Natalie Hollerin who is here with us as well. And of course they both will tell you a little bit about them. >>
003But we have started this work um we started this work a couple of weeks ago and of course this work is being led by our Dr. Yasmin Gay, our chief of staff, who will be overseeing the work for supporting this um this ultimate endeavor of getting our five-year roadmap for where we're going to be and what we're trying to accomplish and what is our north star here at Petersburg City Public Schools. So, with that, I will turn it over to Dr. Natalie Holler, who we're excited to have her here on site and Dr. Brown to have you on screen. And so, with that, um school board members, let's talk about our five-year strategic plan. Thank you. Good evening and thank you so much um Dr. Superintendent Brown for having us here today. We're very excited
004and thank you for having um and entrusted in HYA to guide you through this process as our collaborative partner. So as we go through the presentation before I get started if you as you can see we have again Dr. Monica Brown, who is my colleague, and we're we're the team that's going to guide you through this process. And this is definitely an input session. That's what we want to bring clarity to at the beginning. We drafted this information. We've met with school leadership teams. We've been gathering some information. In this stage is phase one where we gather information and input from you, school board, so we can proceed with our next steps. And that's what we're going to cover all those key four areas tonight. Because as we know with strategic planning, it's about unity,
005having a shared vision and purpose. It cannot come from one perspective. We have to ensure that all stakeholder groups are included and have input because that's how buyin is incorporated and accepted. So we're going to try to keep that in mind as we uh progress through this process tonight. Again, effective strategic planning creates a shared vision because we need to have that shared vision so we can move forward. The shared purpose, agreed upon priorities and goals because it's going to be agreed upon as a team so we can all proceed and execute with action. We're going to have some um strategic some strategies and measures that we're going to create also along the way towards the ending of this. And then we're going to take a close look at the impact when we start gathering
006and looking through this and proceeding through what is the impact our plan is going to make as we proceed through this five-year plan. And that's the team, Dr. Monica Brown, myself, and Lori Kimrell. We're the team that's supporting you through this process. And we look forward, of course, to helping you build through this with impacting student achievement. And we know, we just want to share with you a little bit that we know research is clear that in order for student growth to be impacted, we need to have these three key components. We have to have a focused curriculum, effective instruction, and a culture for learning, including effective operations. You can't have one without the other. It's a collaborative effort. Now, this is a four-phase process. We're in phase one right now, which is the organizational
007readiness in which we're, you know, looking at. We'll go through the different phases later but it's organizational readiness and then we have inclusive engagement where we gather input from all the stakeholders and then phase three when we focus on the future look at all the data and gather information and then the fourth phase is implementation and evaluate. Let's take a look at organizational readiness and that's where we are now. This is the introductory meeting and this is where we're updating and informing the board so you can have input again as we go through this and it's part of the deliverables in phase one. We have a communication toolkit which we've presented to leadership. So they have that which is have all the tools that we've already crafted as a draft for you and templates you
008can send out to the community and all the different phases that we're going to engage you in. You have that toolkit that you can utilize that's already um outlined for you as a template. We want to finalize our timelines. We're going to talk about that tonight with your input. And then the engagement plan. We're going to talk about that as well. So these are our three key deliverables from phase one as part of the readiness phase. Now if you take a look and I think or you might have a copy of this. This is also up here. We want to go through the timeline. So this is very important. I'm going to go through this timeline and we want to just to talk and discuss if this is a good timeline with the division so
009we can proceed. We had an initial introductory meeting well where Dr. Brown and I met with um Dr. Gay and also Superintendent Brown. So we had our first introductory meeting um shared folder was created where we started inputting information. the division is already shar start sharing some data with us because as you can see we didn't just wait till tonight. I mean we're taking action right away. We have the uh kickoff workshop session and board introductory and input session which is tonight and that's September 23rd. Now for phase two what we're going to do because after tonight we transition into phase two. So this is a very important section. We're going to have individual interviews. We're going to have focus groups. We're going to have some environmental scanning of all the various data that we're
010collecting. We're going to talk about a lot of this later when we go through the different phases. Uh community forums in person which can can also be in Zoom. And we're going to have some community surveys. And again, a lot of the templates we've already created, so you'll just need to format them Petersburg way. And as I go through this, if you can look at the timelines that we've established because pretty much as we're transitioning into phase two, we've allocated September 24th through October 17th as being phase two. And we're again going to talk about specifics of the next slide. And then once we have the focus groups, gather the data, we'll make sure that a steering committee in which the division will determine who will consist the steering committee will is consist of. Then
011that's when we will send that data to them. They'll take a look at all the various data and then we'll come on site, Dr. Brown and I on November 10th and 11th take all that data, sit for two days with the steering committee, and that's when we'll draft the initial plan for the board to take a look at. And then once we draft that initial plan, that's where we have December 3rd allocated in the timeline. Then we will bring that to you to take a look at once all this phase two has been done, data collecting, meeting with teams and everyone. We'll bring it to you to take a look at and let's see if you approve it. and if you approve the draft that's been created and then that's when we'll proceed with finalizing
012everything and presenting it for board approval on December 17th. So, we like to work fast. We know that student achievement and all the supporting impact needs to happen fast. So, the schedule looks tight, but we're ready and we've already began the process. And then what's going to happen is after the board approved the plan on December 17th, Dr. Brown and I will come back in January for two days. And then that's when we will really sit through with administrators. That's the division decides who's going to be part of that team. And then we'll take the information that was gathered that was board approved on the 17th. And then that's when we will really take a look at the vision, mission, core values, the priorities, what are the big areas of focus, what are the action,
013measurable objectives, what are the action steps. That's when we're going to get very deep and specific. So again, once it's approved in December before winter break, that's our target date. We will come back and then that's when we'll sit with the team for two days and flush out all the specifics and key objectives and everything. Any questions on that timeline before I proceed because again it's it's tight, but it's doable and we're ready. >> Okay. >> No questions on the timeline. If if we can if we should have done this in the beginning, can you tell us about HYA and tell us who you all are, your background? >> Okay. Well, HYA, we provide lots of support in the educational setting. We conduct searches, we do strategic planning, we do professional coaching. We are your
014educational partner. Whatever supports needed at the division level, we're there to support you. Our team members consist of everyone from superintendent, chiefs, everyone who's helped the positions that we provide support to all across the US, not just in Virginia. So that's who we are. We're a search team who have the experience, the tools, the resources, and we're your thought partner. We don't just come in and say, "Here it is." We roll up our sleeves. We're going to be spending two days in October. You know, coming to the board meetings like now we're spending two days in January. We're going to come in and make sure the support is needed. So your fiveyear strategic plan is ready to roll and it's a living breathing document. So that's hya. >> Is that okay? >> Yes. Now introduce
015yourselves your your backgrounds. >> Oh my back. Okay. Well, I'll go first and then I'll let Dr. Brown go. My apologies. I'm Natalie Hollerin. I've done 34 years in the Virginia educational system. I started out as a teacher. I was a reading specialist. I was a school elementary school administrator at the central office level. I was a senior director of federal programs. I managed 30 $30 million. If you're familiar with the priority schools and focus schools and all that, that was my lane. And then the board of education, BDOE, had a position available and like my work working with priority focus schools and improvement. And I joined the state department team for five years where I worked with priority schools, focused schools, CSI, TSI. I was part of the team that wrote the state grant
016that actually provided the initial support to schools of improvement. So I come with that background and then I said well I want to be part of the solution and not always just the compliance part of it. So my last four years I transitioned back into the schools where I was an um assistant superintendent of federal programs and human resources and then my last step was chief of human resources. So that's my background. Now I'll turn it over to uh Dr. I am. >> Hello everyone. Can you hear me? >> Yes. >> Okay. Welcome. And my apologies for being um offsite. Um a couple meetings scheduled for the same night. So I'm very happy to be here. Um as I said, my name is Monica Brown and I um started off as an educator in Virginia
017in Lynchburg. um but soon moved to New Jersey where I became a principal and then superintendent of schools in northern New Jersey um in the same district for almost a decade. Started my 10th year before I retired um was in upper Saddle River which is in northern Bergen County here in New York City. I retired in 2017 and since then I've been working with HYA. I've been a part of teams or led teams in over 50 districts to run superintendent searches. I've also done several strategic plans everywhere from New York to Virginia. And I'm really excited to be working with all of you um with Dr. Gay and Miss Brown. They've been just a pleasure to work with so far. We can't wait to get to know Petersburg better so that we can help develop
018a plan that you all can believe in and work toward over the next five years. >> Okay. >> Thank you. I just want to say um there's there's one thing you don't doubt. Where did you graduate from? >> Oh, behold North State Spartan. >> There's there's another Spartan in the house. Yes. >> Are you one of the who are leading the process. >> Absolutely. Thank you. >> Looking for an office state released. >> Oh, absolutely. [Applause] >> Thank you. >> So, as we transition again after tonight's meeting, we're going to transition right into phase two. So, after tonight, we're ready to roll. that includes the action steps such as the like October 17th and e I mean 16th and 17th we're going to have the interviews the focus groups um the surveys going out and
019again we have that toolkit with all the templates ready for you the environmental scan of all the data so thank you to Dr. Jackson for sending all that data. We've already have that shared folder. We already started gathering data, analyzing it. We've we've started, we're rolling. And then the data analysis part is part of that as well. And that's when after we hya analyze the data. That's when we're going to send that data out to the steering committee. So again, you all need to decide who that's going to be. Not this, not tonight, but on November 7th, that evening, we're going to send that out to the steering committee in a shared Google folder, which is a Friday, for them to look through it. And then that Monday and Tuesday, the 10th and the 11th,
020I believe that's Monday and Tuesday, Dr. Brown and I will be on site in a room and we're going to go through all the data, all the information that we've gathered and stored and organized so we can go through and create that draft for you for the board for December 3rd. And those are the deliverables. You're going to have a survey report, a qualitative data report, and environmental scan report, which means covering all the various data from all impact impact features and things that impact student achievement and growth for the division. And these are some of the diversity groups and that we're going to um that we put into what you'll see in the planning document like students, families, all the stakeholder groups, the board, the unions because again like we said it's a collaborative
021effort and we need all the voices so we can make sure we have buyin. Now phase three is the phase after again we've gathered the data. We have a draft Dr. Brown and I on site for two days to meet with the steering committee. Phase three is data workshop. We're going to meet, have the board approve everything. We're going to plan the develop plan and develop the mission, the values, priorities, objectives. Um give an update to you as well for you to take a look at where we are so far and provide input. And the deliverables will be a final strategic plan for board approval, the portrait of a graduate, mission, core values, priorities, and objectives. So when we bring that draft to you on the third, you'll look through it, you say yes, let's
022proceed or if adjustments are needed, Dr. Brown and I will tweak and make adjustments wherever is needed. And on the seventh, we will come back and for board approval. So the plan is before your winter break. You have an approved board strategic plan. And then the next phase is phase four. Again, once we get that in January is when again we come on site for those two days and help you actually get to the meat of it is what I call it. the specifics and again ensuring that all voices are heard. And if you look at this is the template graph we like to share that we have phase one 2 3 4 5 all the way up showing you the different layers and just to let you know since we've began we've had various
023val weekly meetings with superintendent and thank you Dr. Gay. She's been our point of contact. We've really been uh meeting with every week bi-weekly. We have a shared folder again, a Google one where we've uploaded documents. The division's uploading documents. We have templates ready to make it very um not easy, but not having you to have to create all these documents. We have the templates. You just plug in your name and we can the surveys and all. And then the post plan support um that's there is check-in quarterly the first year. Um additional workshops or services are available. Those are things we can talk about as well as um implementation support, some coaching and data services. Those are some of the things we're going to talk about once we get through the first finish line
024is what we call it. And here's a link to the proposed engagement plan that I would like for us to take a look at. Now, if you all could pull up the Oh, the copies are coming. Okay, someone's making a copy for you, but you can see it up here as well. And I would just like to go through this engagement plan with you. And again, we really value your your input. So, this is the plan that we drafted along with Dr. Gay and taking a look at some, you know, current division data and talking a lot about how we need to have all of the stakeholders involved. The engagement plan has the following elements. First, we're going to have some in-depth one-hour interviews with key stakeholders and these are the stakeholders that we have
025noted and I'm going to refer to uh Dr. Brown and Dr. Gay and the board as well. If you'd like to take a look along the way just so you can kind of see these are people that we have. >> I do have questions um that I did read over this and one of the questions I had shared. Why um the question is help me to understand why Crawford is the only community member. Go down. I think she's the only community member that's showing. Why is she the only one for the first? I guess this is the first. >> Okay, someone scroll. Oh, I'm not Oh, >> am I able to go up? >> Oh, go up. >> She is the only one. >> Go up. >> So, are we are we only going to
026use one person? >> Wait, the division tell us this is just a pre-planning meeting we had with the division and we put information. That's why we're here for the input from the board to say who else would you like to add or remove some names or add the names. This is what this is about. So we definitely welcome your feedback. >> You like to come up? >> So tell us about So tell us about the group from number one. It's only like you say one hour interview but only those individuals that are one through four. >> So right now so Dr. Gay so Dr. Gay will speak to that. So this is the draft of the original one hour virtual. So at this moment today, that's just kind of the brainstorming right off the top
027of your head. You all will add people, change people, determine who do you want the HYA team to do a oneh hour interview with to start this process. >> Thank you, Superintendent. Uh so this is what we consider like a best guess. It's like a a frame um for um board members to react to. Um and there's a certain amount of um people that we want within the steering committee. So between 12 and 15. Um and so again uh to Dr. Howard's point and the superintendent, this is the opportunity um for board members to say, "Hey, I think we need to shift this person or that person. I think this person would be great in this setting." Um and you will do that throughout the whole engagement plan. So this is not just a plan
028to say, "Hey, we did the plan and we want you to look at what we did. This is a collaborative opportunity. This is to say we want feedback from the board on uh the design of the engagement plan. As Dr. Howerin said, this is our first step of engagement and we started with you all. So I can note adjustments now or if you rather discuss it later and tell us. But remember after this part is approved, we'll shift to phase two. But if you need some time, that's okay to talk. So help me understand for the 1 hour interview. Are you saying there's a limited number? >> Well, we like to keep we like to keep it at 10. Like by number we say for 10 just so we can get a nice group. Now
029we can do if you want additional people or move some people, we can do some zooms as well if needed. But we can you can add other ones, but we try to keep it a little small. And if you could scroll down, we have the seven board members and then we have Superintendent Brown, right? And those are the the groups that we have. >> Thank you, >> Yes, Dr. Brown. >> I apologize. I'm having a really hard time hearing everyone. It's very scratchy, but uh I just wanted to make sure to let everybody know that these are the the the 10 interviews is what is in our contract to do. So in working with Dr. Day, we tried to determine who the best 10 would be to to have these indepth hourlong interviews as part
030of FA as part of phase two. If if you all would like different people interviewed to get that background. We absolutely can do that. We can also add a few more if you want, but contractually we um are doing 10 interviews and 12 focal groups. Does that help a little bit? Because what I would like to add to what Dr. Brown said was we have those onehour interviews but if you go to number two if someone could scroll we're going to have focus groups because I'm going to be on site October 16th and 17th and that whoever else you want to add can be part of those focus groups as many groups as you can just reor categorize your groups if you want but I'm those are just the telephone interviews but they're again I'm
031going to be on site the 16th and 17th of October meeting with however many focus groups however you want to configure it that's the division. So, no one will be left out that you would like to have included. You can determine who those focus groups would be. And again, we have the templates in our shared drive that you will send it out to them and we'll come on site the 16th 17th all day and have those focus groups. You categorize them yourself. I like the fact that she's saying we want more they can be involved in a focus group. >> It's going to be 12 focus groups. So, you can organize your contract to have up to 12 focus groups. I'm here for two days. Whoever you want to include, how you want to configure
032those groups. You can have one group of community members, one group of teachers, one group of administrators. You can have up to 12. So, you nobody will be left out. >> Okay. >> You okay? >> Yeah. Okay. >> So that means it's a 10. So now at this point we know that the initial one interview will be with the 10 what we had in our contract. Thank you Dr. Brown for clarifying and reminding us. So now it's just at this point board members are those 10 people the people that we are that these are the 10 as IB or you want to change anyone out you know from the 10 that are there. So, we'll take the set of you all out and then you have a few more slots. So, if you all back
033down these numbers right here, >> go back. Go down. Go back down. Right here. Right here. Right here. Right. Yes. Right there. Keep going up a little bit more. There you go. Sorry. Down. [Music] >> A little bit more. Perfect. Right there. So outside of the board members for the one hour telephone I mean this is probably what I said for Dr. Also, I can see the seven board members, the superintendent. How did the other two play a part into the our interview? How were they chosen? I mean, in our best thinking, um, thinking about a community member, um, Sheriff Crawford who does a lot of amazing things in the community. Um and also to uh Kim Mason who is our president of the education um our uh education association uh usually um uh whether
034it's a union or association they're involved in the engagement process as well with strategic plans that I've been a part of. Um so can't hear us. >> Yep. So as we were discussing um and this is based on uh Dr. Dr. Hollowin's experience and also Dr. Brown's experience as well. So, this was kind of a joint um uh best guess uh in who we would bring in for the the 10. Um but again, >> recommendations >> if yes, they are recommendations. Again, uh it's the best guess. It's it's totally up to you all. >> I'm pretty sure everyone else had questions also, but >> the the two that are on there at the bottom I can see that I can see them also participate in the focus group >> and I if I could add
035you don't have to have 10 if you rather just have the board do the initial oneonone interview talk about the >> right >> if they scroll to the next page >> is going to be a part of the focus group so I'm pretty sure that Miss Mason is going to be a part of that >> if that's what the board we can do that we have up to 10 slots we fill in the slots but we can just have seven there >> she still can't hear >> and you let us know which ones you want to move she can change it as we're talking So, it's up to you. You can take them, move them to a focus group if you like. That's okay. That's what this is all about. We can make that adjustment.
036>> Focus group. >> We're going to have 12 focus groups, which we know PA will be a focus group. We do know that. >> Okay. And if we scroll to page two, that does have the list of the the 12 the groups that we brainstormed about that we can make adjustments because Dr. Brown is she can hear. She's making adjustments to the plan as we talk. That's what she's doing. So, that's great. So, Dr. Brown, can you hear us? Can you hear us? Can we hear you now? >> Okay, gotcha. So, Dr. Brown, can you hear us? >> I apologize. It's just extremely scratchy. >> Okay, so they're working on it. So, sorry about that. They're working on it. So, >> I apologize. Um, would you like me to leave and try to back in?
037I don't want to disturb the presentation. >> You can do that. I can call her myself. Okay. Okay. Okay. >> She can also call you just from the cell phone so that you can hear. >> Okay. I will try that. Thank you. >> So, Dr. Holland, I just want to make sure so that we have up. So, part of our agreement is we can have up to 10. >> Yes, ma'am. That we necessarily have to we can have up to 10. So, we're saying now it's like board chair and the board members. >> Yes, that's what I'm that's what I'm clarifying. So we can have up to 10 and so we can either exhaust our 10 or we can have set we can have however many. This is the feedback that you all as a
038board will give us. Now what would you like to do as far as the number that we included up to 10 slots? >> I think 10 slots. I think your choices are very good because I don't want to be so much excellent >> and education association having one person would be an expert that being represented. So we need to have some get the different opinions. I think you can reach out to community reach out to the education association but I don't want to be so one-sided that we just had school administration school board and that's it. So we need to have the community involved and we need to have the association involved. I think I I don't think it'll be a waste of time. I think it'd be beneficial to be able to put that
039on our interview last year and get that input. So the more input we had from those professionals, I think it would help us in the long run. So it won't look like we appear to be one side. >> Can I add something to that? >> Yes. >> Um just for clarification, >> the one-on-one interviews are not that much different from the focus groups. It's the same guiding questions. So the group the PE if if some are removed from the one-on-one interviews they'll be part of the focus group sharing the same information but with a team versus oneonone. I just want to bring that clarification to you. >> Repetition we don't want to appear one way one side. That's what I'm saying. What you did with the 10 choices are fine. If somebody is in being
040interviewed and they in the focus group, what's the >> that's the division's call. We have up to 10 in the 10 oneonone calls and up to 12 focus groups. So we how would the division like >> I think it's very important that we some of these focus groups be focused on um because our business is education. So these focus groups that you interview um the way like it um uh because different groups will have bring something different to the table just like for example I example if we have a focus group with staff from war hill they bring something different from the ones from lane because the makeup of what's at hill and the makeup is what's at least different >> you understand what I'm saying so the thing is is that same thing with
041know what's going on in community. We got different communities in Petersburg. It's not the same all the way throughout Petersburg. >> Um I'd like to speak to that. Um we the seven of us were elected to represent a board and I don't see that those other two representatives have if you will the weight that we have and I think their representation is important but it can be seen through the focus group which I understand you're saying is virtually those questionnaire surveys are the same or similar Absolutely. >> So I really not I do not support uh including those. >> We'll adjust our document if needed according to the board. It's hard and we want to be appear to be inclusive not exclusive. So when I hear things like that, I wonder what is up for
042you know I wonder what is I when we're doing education for for it's not just for children it's for the future. It's for the parents, it's for the neighbors, it's for everyone because they be recipients of this education that we provide. So the thing is is that when you get input from somebody that already raised their kids that's still living in the community that's still dealing with kids in the community that's very active. I would like to hear your opinion of um of what you have to share because a lot of my mentors not acting there that's um still living in the community they're affecting that community and this educational system is going to affect everyone in that community. So the thing is is that it's not just my opinion on the way I grow
043up faster than anything else and be able to make a good decision for the board. I need to hear your opinion >> and this is not this is not the first um strategic plan that I've set on with the schools I've set on Walker and and each one that I've sat on, which I know you can do them different. I've always seen the board members and superintendent go first and then everyone else is in the stakeholders group. That's why you don't you don't cause this division by putting these extra individuals up there because they will be a part of the stakeholders group. You always meet the ones that like I said I've been on has always been your top level, the school board and superintendent and then you move to your stakeholders. That's what I've
044always seen in the three that I've worked on the three strategic plans. >> Understood. Um and note taken. Um just to I I think just clarifying the rationale behind it was for it to be kind of like a three-legged approach where you have school governance, right? All seven board members who have individualized input on the strategic plan. Um we also wanted to address community um which has a major impact on schools and also um uh teachers as well who has the greatest impact on students. So that's how we wanted to approach this first leg but we to we totally take your feedback and uh we'll adjust accordingly but I just wanted to share the rationale behind it. Um it wasn't at all to create any type of uh uh um division actually it was inclusivity
045that was the purpose of it. So, I'll ask the board so our decision forward so that we can go ahead and give direction for next steps related to um the outline of who we will move forward with as far as the one hour 1 hour 101 conversations with um our consultant group. >> So, I'll defer to the board for next steps >> and I'm I am I am fine with the way it is that the two can go ahead and then they'll turn around and go again in the focus group which others will not get that opportunity. So I'm fine with it which is not fair to the others but I'm fine with it. >> That's a really good point too chair. >> Right. >> Yeah. That's let us know how we like to proceed
046and we'll make the adjustments. I really would like to say it. See, when you present something in a public meeting like this and um acceptable and then we decide not to be inclusive and make it seem make it seem like we're putting us in a position where that we're we're um um where people had a some of the workers especially at the beginning um feel like they don't have okay so we too one man has g say okay we're going to interview you in this part of it and the board decide not to we already voted down quite a few things for PBA um collective bargaining different things like that make it look like we taking a stance against them. So, I don't want to change it because it's no more than an interview to
047begin with. So, if it's a onehour interview to be inclusive and to be open and to be um and and to show that we're trying to do what you just u um create something positive for and to move forward with communications and relationships and different things like that to make these public schools great. Then we don't want to give the bra appearance that okay we don't okay you be in the focus group we don't listen to what you said that's one person because it's already known that in your um expertise and your study and your suggestion that hey you know let's let's let's do this so I don't have any problem doing it I'm not going to change the thing that you suggest I'm not going to vote against the thing that you suggest the
048bullhead to do you know so I I just go along with plan as as um creative and um see how see how and be hopeful that things work out for me. >> I guess my question would be um in this moment as superintendent is as we have worked to as Dr. Dave described inclusivity. Um just making sure that the questions that will come up to you all specifically is to you know hey I might have been interested I might have wanted to sit and you all just see that question that you all have to answer as well. >> I have no problem. >> My concern is there's a natural um vested interest and I do not want that to get in the way of a strategic plan. I think we have to get a strategic
049plan and and I just feel like that we are the body of governance and we can take into our consideration all of the other stakeholders and I think that absolutely need for that. I just guess I'm I'm a I'd hate to be I can go along but I just feel firm about that because I'm I've been in groups where the loudest voice is the one that kind of rules and I just feel that our role is to govern this whole process and we've got to have a product and we don't need to have stoppages. Okay? And I've in many experiences where you can have stoppages and we shouldn't have it in this regard. But we definitely need to include all of the um interest groups and focus groups. Whatever you decide we're making the changes
050in real time. >> We can move on. >> Keep keep as is okay. Thank you. The next group, we will have 12 focus groups sessions on October 16th and 17th. And again, these are the recommended. So, please take a look at the recommended groups and anyone else that you feel can fall into those groups because you select who will be in that group and you will then send a template out and invite them on the 16th or 17th. So, if you could please take a look at the various groups that we recommended, see if you're okay with each group. If anyone else you're thinking about might want to be a part of it and fall into one of the groups, stakeholder groups. Well, I thought I thought we would have seen the PA up there.
051I don't see the P Education Association. >> They were in the They were in the top first group, right? >> Well, just Oh, yeah. We can add We can add >> Absolutely. >> So, public Petersburg Education Association. >> Yeah. I would I don't know how you feel. I would replace So how many how many how many associations do we have neighborhood associations? I don't know. Well, >> it's a lot. >> A lot. So I don't think I don't think just putting that out there. >> Okay. >> A criminal action plan. I would I see you reaching out to a lot of business, but we need to really when you have teachers. I would like to hear a focus group on improving every of the school system whether it's um operation bus driver nutrition teachers at
052each school and different groups and stuff like that. the community um um like we have community triun um they can give us um if you do have a neighborhood association that you want to talk I don't know which one it would be because there so many in um and I don't know how affected they are by you getting them together because they some They just pass out flyers from time to time. If something changes like zoning or something like that, they get together and then something they don't want or something. It's um I don't know how effective it will be there if the is is that basis effective there. Um I would like to see at least the Cameron Foundation trustees. I would like to see that that be at least one foundation on there
053um that u really benefit our community um and that can replace that u neighborhood association because I don't think we going to go far with neighborhood association. >> I'm in neighborhood association. I can tell you right now we don't meet like talking about right now we got a resing issue in our area. We everybody passed out something we want and don't want but um it would be nice to have a parental advisory council if we had one um which it would be the PTA but >> can I make a recommendation because we are contracted to have 12 focus groups and we just we put a list so we all can talk about it. Would you all like to go one by one just real quick and see if everyone is in agreement with having that
054particular group? But we're doing 12 focus groups and by having 12 anybody can hopefully fall into those 12 to include. So would you all like to do that? Just a recommendation. >> Be right. >> I'm on site October 16th and 17th, but if you have to do a Zoom, we can have >> one on Zoom if needed, but we contracted to have 12. >> Yeah, that thing would be great. But I have a question. So if you do the candidate and central office that can't can that be one? >> It can be. Absolutely. That came up in our discussion. We talked about that. >> In the same building. >> So we'll do that as one. >> Absolutely. Okay. >> So high school and middle school students, would you want that blended as well for two?
055>> I think they should do. Okay. So, we'll keep high school and then we'll keep middle school. >> Bring administrators together. >> School administrators. >> 16th and 17th. We're going to have this afternoon. >> Yes. So, we'll have that group. So, that's our teachers. And then school administrators, teachers, we have a thing we can do as a open form as a Zoom that let teachers just log in and do it as >> a so many up between schools or between high school, middle school and elementary school teachers, >> elementary and secondary, >> right? But if you question if you break it up is it gonna make the number larger or >> we're we're contracted to do 12 but we've combined some groups at the top. So >> we do secondary and elementary. >> Would you
056like to go through all of them and then we'll count and we'll split the two and see what we have. >> When you combine those two that helps a lot. >> What you say M? So we have six so far. Okay. >> Yes. City council we have separate. >> Okay. Then town hall for all community members. >> I think that's needed. >> Is that only one day? >> Well, we're going to set up a schedule. We're here for two days. The 16th and 17th one day. If if you could do the whole community and then go back and do parents, that's almost the same thing. Those the same people. So if you can do the town hall and then include the parents because that will be the community anyway. And um but you want one
057with just parents period. What do you want to do? Tell the whole community or just parents? >> I think should be separate. >> That's what I'm asking. Do you want to you want to So that's fine. >> That's fine. >> The Petersburg Association of Neighborhoods. Is that a neighborhood association? >> Is that part of town hall? >> Okay. >> There you go. >> So a board's recommendation is to to switch out. >> Yeah, that be be part of town hall. >> Okay, >> it kanas. >> Mr. Can you combine >> both tennis Rotary >> and communities in school. We have a Can community and schools with another group? I'm not sure that we've already talked about or >> it's small that's a small that's a small group plus what they do in support of schools
058but we know what they do because we have each school >> right >> I don't think that's you know >> I think board member Miles is saying I think adding you know who else because that group is small we want maximize those add >> two or three boys and club. >> How many do we have left now? >> I have been 10. Let me double check. >> So, we're willing to do a few more than 12. We can do a few zooms if we have to go beyond. Right now I show we're at 10. >> Is that what you showed Dr. Brown? We're at 10. We're at 10. We combined one and two. We took out nine. >> Can you see me changing it in real time? >> Yes. >> So right now I'm showing
059that we have 13. We just stopped at number nine, though I want to make sure. So, we have three more slots available. >> Even even if you kept all 13, you have se you have at least two that are zoom. So, we could do all 13. You wouldn't need to cut. >> Okay. >> So, let's go through 10 through 13 to see if we want to still keep those groups or if you think they can get >> I have another one to ask about. How about higher ed? We have Bryce Point, Richmond, and Virginia State. They go they go to more community school they're more like educational instead ofuc there's several um institutions of higher ed. >> Yes. >> Within Petersburg. >> Yes. >> So that would most likely be a Zoom meeting too. investig
060Did you hear what I said? >> I'm sorry. black men are support. >> Okay. >> So they get number 10. >> Okay. To combine them together. >> So we'll take number group 10 and move them up to eight. >> No, put them with council. >> Okay. I say with communities. Okay. 10 to 9. >> Where do we decide to place higher ed if you would like to include them? >> Is that a large enough group that has their own? >> I think so. >> Okay. >> So, higher education will add So, higher education's added. That's great. And then we have three more groups. The parent advisory council who put Zoom possibly so they can walk through Zoom with us. Okay. Then we have a faith-based group and then the Petersburg Education Association. narrow down to
061three. What are your thoughts on those? >> We could do a Zoom as well unless they can come in on the 16th or 17th. We could do a Zoom as well. It's up to >> the best way you think we can reach them if they could come on site or they can do a Zoom log in. So are we keeping what are we keeping? So so in the So I see the zooms which are perfect for these groups. So is that included in the 12? But I did hear Dr. Brown say that we would do a couple of more via Zoom. So this is 13 at this moment. And so um you know are there anybody is there anybody else that we are missing that needs to have an opportunity to um weigh in and
062to get feedback from anything that we use during the year like MS stuff like that, you know, fire department that service us, something like that. They had some concerns of interest in in how they service us because they do service us a lot. So, so that 911 would be interest to me, you know, because they always station in and out all the time at all and different things. I would like to get that would be interesting to and perhaps they can fall on the town hall because what's going to happen is we're identifying the groups >> right >> for the division have the templates and letters who you will send out to whoever you think will make up that town hall all communities >> so even after we agree right now that these are the
06313 categories because we're doing some with Zoom when the division send the notifications out that we're going to be on site or do Zoom you will decide on who makes up that group So that's a decision that can come later. We just want to agree on the categories if that's okay. I want to make that clarification. >> That's fine. That's fine. We just want to make sure that >> Right. Absolutely. We got a recommendation. I don't know about I can ask the board members. Um, do we have a chamber of commerce or is that >> included in one of one of the programs for me was that panel of this was right after I remember this was about two or three years ago and um people who connect with kids who were on that channel,
064I say all um that had had some input around um kids safety and and the law. And so should we not combine some of those folks somehow or have a particular I think education and appearance and yeah performance you know the law >> how long you anticipating how long you participate in participating in the community for how long would that be >> we're thinking an hour for each one if I'm on site for two days >> only an hour >> maybe an hour a little over an hour because we're going to try to do we doing try to do six each today if we're going to have two days that we're contracted to do and we said 12 groups. So, some might go a little over which is okay, but we want to kind of
065have the timeline straight because we want to be respectful of the time of those who are coming. So, when you send the invitations out, if we say 1:00, we don't want them waiting around till 2:30. So, we going to have six six groups, but the Zoom ones can go a little over because that's Zoom. And we can do Zoom on a separate day if we need to just to make sure onsite we perhaps say an hour and a half. We can look at the timeline and do the one the two that are Zoom. We can just have a separate day and don't include those on the on site and do the Zooms maybe the next day to allow more time for an hour or hour and a half possibly. But we have two days on
066site. It's just the only reason I'm thinking about to say for the community one which there is also it's just that I know an hour is not going to be enough time for the community because I can think of a lot of groups and m all of us a lot of individuals and groups that are not up here which we know that would fall into the community which we will give the names to Dr. Gay to reach out to them and invite them. So I don't think an hour is enough time for them. >> We're flexible. That's fine. And I'm recommending if you're okay with it that perhaps we take the the three Zoom groups even if needed and just have them on a separate day. We just maybe do it the 18th. I can
067look at the schedule and do it a separate day and save the onsite time to allow for perhaps an hour and a half. But I think going beyond between an hour and a half and two hours. Just want to make sure timing. >> But I'm okay with that if that's what the >> Can I ask you a question? >> Yes. because they be doing a lot of verbal input take a lot of time. It's going to be something they can submit their ideas and different things like that. You have to format the meeting where that they have opportunity to do it like in text or writing or something like that because if everybody wants to speak it's going to be heard. >> Yes, we have link that's going to be that the division is going
068to set up for community input as a link as well because we know everyone can't make it to the group but there will be a link that um we recommended that the division have that people have a certain time frame to comment on with the guiding questions so we will have input from on-site focus groups and community at large or as a whole through that link absolutely >> Dr. Holland is it um am I correct that maybe what I'm envisioning is that this is going to be an interactive type session where it's not just people talking but I don't know if it's people going to be at tables or at chart paper whatever the way it is that you're going to collect feedback in so many different ways. You're going to hear from people verbally
069but also something where people have to work together and talk to each other at a table or in a space and generate ideas together. I know you all may not have already kind of structured out what all the meetings are going to be because we just started this work, but if I can request that we do something and figure out where these locations are, things that are on site. So, it is there are some levels of engagement together so that you can get more information in addition to following up with the um actual link as well for as another layer of getting feedback. >> Absolutely. There are various ways of gathering that data. We can have chart paper up with mockers and guiding questions and have them that's the teacher and the college professor and
070me do the full everyone go to a different coin have a few minutes with a different guided topic within that time frame. Absolutely. Give them time to rotate and collaborate and absolutely. So we'll get it from the one out the telephone calls the focus groups and the community as a whole because they'll have that link. So absolutely it'll be engaging >> and Dr. Brown would you like to What the conversation protocols? >> Are you muted? I don't think we can hear you. We can't hear you, but it's okay. She can't hear, but it's okay. But we're going to establish some rules up front before we meet. So we make sure everyone some of the norms as we talk about make sure everyone's respectful and you know those norms will establish. So we just want to
071just make sure that we let you know that. Yes, Superintendent Brown, thank you for bringing that up because absolutely it's going to be engaging. >> It's one of the things that I was thinking about as a recommendation um is often we think about representatives of um instruction and student support, but one thing that might be missing is physical health. Um it's uh maybe the Crimson Clinic could be a part of the conversation. Um when we did a couple of months ago uh when we talked about attendance and was contributing to our chronic absenteeism, a lot of our students are chronically ill. So that's just a suggestion to the board on uh a group such as the Crimson Clinic being a part of the conversation. >> That's a good one, Dr. Gay. Now, now here comes
072here come another suggestion. How about if we take a parent advisory council and we say the school school board advisory council or committees put all the committees I think it's only like five and invite them and you would have everyone represented you have your health your gifted >> your parent CTE >> Dr. Brown is noting it right so >> special education yes you have all those all of those in there if you said the school board advisory committees >> okay yeah Dr. Brown if you could add the school board advisory committees along with number 10 Thank you. >> You You can take the parent advisor council off because they are a part of that >> and and we'll back off the parent advisor account. They're part of it. Great. Thank you. Collaboration at its best.
073That's what this is all about. Absolutely. We think it all through together. >> Looks good. You're looking at three days. >> We do two on site and then we'll do a separate we'll do a zoom on the third day for those who can't. >> And I have a question and I know this may be um I may have to direct that to Laura Newton, our person, but I just want to find out if we if we needed an additional day, we can certainly focus and talk with um I have Lauren to speak to um HYA if we'd like to add another inperson if is allowable in you all schedule. We have that option as well, right? >> Absolutely. >> To have one more adapt on the ground for the community and so we may consider
074that um asking for an additional day and we know we have to go back and know how this to follow up. >> Absolutely. >> Is that possible? >> Okay, great. Thank you. >> Because you're thinking having it more impactful instead of Zoom, having it interactive and more collaborative. >> I mean, but having the Zoom option so that it it supports, you know, working families and all the things but also having another day so that people don't feel like this is your only day. We have another one. So just wanted to make sure that there was an option if possible to add a third on the ground day. Absolutely. The zoom day and I'll have Miss Newton reach out. >> Absolutely. >> Yes. Thank you for that. >> Awesome. And that's great because are we agreeing
075that this is the group and everyone will fall in this group that we need to add because the great part is the next section number three talks about the community survey that we kind of talked about a little bit. So we could scroll down to number three. Oh, I'm sorry. Do we want to vote? Do we vote on it? I don't want to move ahead. Do we vote and agree on this next >> consensus? Consensus. We're okay. >> No. >> Great. And thank you again, Dr. Brown, for making real time adjustments. So, three goes right into the uh community survey that we talked about. Once this is approved, the division will um send out the survey. Um I must perhaps have it definitely on the division website for as a link. And those are the
076various areas that we looked at as far as data will be disagregated by the following groups, the community surveys. So, but they go out to the community, but we're going to look at data and it's going to focus on those areas, the various stakeholder groups, what we put out in the survey. This going to happen after? >> No, this is going on from September 24th to October 17th, which is our time frame. >> Move closer to Mike. >> Oh, I'm sorry. Um, so so already made up. >> We're going to work once you give the approval. We have some templates at HYA we haven't shared with the division yet. But once we get through this step to send it's okay. We will then forward it to the division and you can go ahead and get
077that link out with the surveys. It's at this moment it's not ready to be posted because we need to share our draft and template with the division and we need to hear the discussions and input input now that we're having. But that's the time frame we're going to give like the 24th is tomorrow but give and take a day or two. We'll have it open until the 17th. We need to have a frame of time set out for that so people won't feel rushed and we allow time to get several notifications like if notifications go out let's just say Friday then maybe every Friday until the 17th as a reminder to parents and families in the community that that's out there but have it posted on the division site. >> I guess I I tell
078you why I asked that question. Did you have surveys already made up? So many times when people do surveys and you're trying to accomplish something, if you don't ask the right question, you would never. So the thing is is that that's why I was wondering um and what what it is we try to accomplish in the critical action plan. Um, I was just wondering did you have an idea if you already had questions made up to accomplish that to get the right feedback and the things that this community uh need or challenge the challenges that we had. Um, the administration that already approved the survey and looked at it think this would accomplish that. you all the survey. >> So, we in the process now of finalizing and taking a look because I know that
079the surveys for strategic plans I think pretty asked some of the similar type questions. So, we haven't finalized yet. So, we're looking at some of the best practices from what surveys that they've had before because they've done this work across the country. And so typically regardless of some of the challenges, large districts, urban districts, some of the same types of questions I'm sure have not not been asked before. Right. And so Dr. Gay and I and the team are taking a look at it to make sure because it's only one piece of data. >> That's right. >> Remember, it's focus groups, it's the phone calls, it's the, you know, the conversations. So, as we notice, people sometimes don't always take advantage of the survey, but they may take advantage of coming in person or getting
080on Zoom. And so, that's just one part of our multiple measures as we collect information. Um, so, but I am pretty confident, if you remember when I first came in, we did a survey with community on the state of the school division. We had great response >> and the way the questions were structured, they asked some of the same kind of questions in four or five different um questions from what I remember. So that if you missed it on question two, you got it in a different way on question five or question nine. And so at the end of the day, they were able to compile it and you were able to get to the the answers that people wanted to share with you because they they wrote it in so many different ways. Am
081I correct, Dr. Brown? Dr. Holland, that's what I've seen from surveys like this. >> Absolutely. This a piece of data and part of the data that we're going to meet with the steering committee on and then we'll present to you. We're going to disagregate all that data and then after we discuss this piece, the data scan data that's going to be analyzed and presented to you is also part of the data. So, it's just another piece of data that we have. It's not just that one piece that will tell the story. We'll present it all to you in a summarized format when we present it on um on December 3rd to you, all the data, but your feedback is definitely taken. We'll just make sure we do make sure that we continue to do a
082deep dive to make sure that the questions will get at what we're asking. But again, they ask it in so many different ways. We want to make sure that our parents and community have multiple opportunities in that survey to be able to get to be able to answer the question in a way that's comfortable for them. And I think they're really flexible with the survey questions, but you still got to make sure that they're reliable and valid and it really, you know, um falls in line with you being able to use those answers um in alignment with what we're asking. Um is that right 18 superintendent? I just want to tag what you're saying. You sound like a data analyst. Truly, that was very clear. um just a picture of of what's happening with the
083data as we were going through this. Think of it as snowballing, right? As you collect data along the way, the snowball gets bigger. And that is the purpose of us collecting data. And in research, the validation is asking the question in different ways. That's how you're validating responses. This is a true response from particular person or a particular community. So as we are creating the survey um and that was a really good question uh board member Miles is that the reason why it's not complete right now is because we have data to collect and that survey is going to be relative to the information that we receive from uh um our stakeholder groups um from our administrators from our parents from our students. So um so again this we'll be collecting data along the way
084up until the end um So just wanted to state that. >> Okay. Then the next section we're going to take a look at the various data that Dr. Jackson and your um team have been sended us and been uploaded in our shared uh Google Drive and we've already started analyzing some and I won't read the list to you. I know you have it in front of you. If you could do a slow scroll and you can just take a look at the various data that we're collecting and they're categorized in various sections like various student achievement academic data. We have various data points there. Um student engagement and attendance data, behavior and climate, college and career readiness, student support data, equity demographics, staff human relations, finance operations and family community engagement. And there like five
085to eight bullets under that of the various data that we're collecting that you will be summarized for you as well. And again, thank you to Superintendent Brown, Dr. Gay, and Dr. Jackson, and the team because they've already started sending us data for us to start plugging everything in in the folder. Any questions about the various data that we have noted there? And again, this data will be summarized along with the other data because this is all to have that strategic plan for for the next five years. I have a quick question about the staff and human resources. I'm assuming that that is data around teacher teacher retention, attendance. Um any other information? So that's I'm assuming that's what that is. >> Absolutely. Dr. Alber's data. Absolutely. Experience levels. I don't know if we collect all
086of that. I don't know, but I guess Dr. Lane Dr. Jackson is sending us that as well as other team members. >> Absolutely. Whatever data that we that you have that we can look at to help make this a very level, breathable document. >> And it's not just data from one year. Is it >> trend data? >> Oh, absolutely. >> Trend data. >> So, which one? Let me see. Go back down. Come back down. What was the first one? Student achievement. Student. Okay. Where would school safety fall in? That's part of that's part of our um board goals for 25 26 26 goals >> safety >> climate. Can you put that in parenthesis, Dr. Brown, if you could add um safety safety data? >> No, you're talking about behavior. Oh, with behavior and climate, please.
087>> Behavior and climate. >> That's already understood. Oh, she's doing she's gonna she's probably going to take it out. She can't hear me. >> Oh, it's okay. >> But I'll take >> Yeah, she she hear Sorry. Thank you, Dr. Brown. >> She said she It's a process, huh? Thank you for that. Absolutely. That Absolutely. Oh, she getting me. Thank you for not putting that in all caps. >> Dr. Brown, you can speak if there's something you did. You want to share anything? Uh >> oh. Does he have to unmute? Are you muted? It's okay. I didn't know if you wanted to share anything. And then actually team oh she can't unmute that's fine and then actually the next section is pretty much the timeline that I unless you want to take a look at the
088timeline we've already established the timeline and again I'll just recap the next steps the next steps are again now that we have this and this is an agreed upon next step document so we're on on our timeline schedule which is great. So now what we're going to start doing is gathering the other data, get the survey out. On the 16th and 17th is when we'll be back on site to do those focus groups. And the division has the community uh toolkit. And if you could please take it back to the presentation. I think we had a couple more slides. >> Just I have a quick question while you're while we're transitioning. And so I know that um in developing strategic plans and understanding it doesn't necessarily mean that everything gets thrown out. The baby doesn't
089get thrown out with the bathroom. Is that correct? Absolutely. So, for example, if Petersburg has a vision, is it that we're getting feedback on the vision that we have so that we can make sure that everybody's on the same page, but we might need to in addition to that vision, we might need to be adding our core values or our core goals. So, it doesn't mean that we're going to start from scratch with every single thing with a vision, mission, core values. We may have a compelling vision, right? We need to now talk about the mission and purpose of our school division in relation to that vision and the five-year plan and then establishing what are our core values and core norms that will help us as we build the plan. I just want to
090make sure that we're not necessarily in every aspect that we're not starting from scratch. There are some things that we already have and we believe in. >> Absolutely. >> Um as relates to our vision then what are we doing with that? What is the role of this work? And is it either solidifying that in relation to the mission and to the core values and building the plan? I just want to make sure that I just want to clarify that everything is not being thrown out. We're not maybe not be we're not starting at ground zero. Absolutely. >> We have some things that we can leverage. >> Absolutely. So, thank you for bringing that up because absolutely you have things that are in process. And the purpose of this is to take a look at what
091do you have, what can you add, what can you stop doing, what can you merge because we're taking the whole picture of all data sources. All stakeholder groups are included. So, what's going to happen next is again the steering committee on November 7th. So, division, you all decide who's going to be that steering committee, Superintendent Brown, because that's the important group. Well, all groups are important, but that's the group that um we're going to come on site November 10th and 11th and meet with with all this data and we're going to sit and go through what you currently have, what does the data say, and then we're going to go from there. We're going to look at the mission, vision, and all that and if it's aligned with what the steering committee. So, it's important
092that you have the key people on that committee for those two days to really go through and dig deep and roll our sleeves up. And then that's when we'll present it to the board on the third and for the board to take a look at. But to get back to your question, absolutely. We're not going to start from scratch. We're going to look at best practices and the great things that are going on now and things you might want to tweak and need to add based off the data. Got >> absolutely. Okay, perfect. Thank you. And so this steering committee, just for clarity for everyone, is very similar to our calendar committee. That's right. And so we had a very crossf functional team that had, you know, across the school division inclusive of principles, teachers,
093um, administrators, but we also had some community members who were big part of that and to help us kind of draft out that work um, and do the deep dive and roll up the sleeve to look at our calendar work. So I think that is just for the board members to know that it's very similar to the calendar committee that we had um here for when we drafted our um 26 27 and our 25 26 school calendar. So we'll be um pulling together that team. I think it's going to be no more than how many Dr. Gay right now we're planning for to be effective. I think it's no more than 15. Um and so that is our internal team that will be working and of course we will have some community members that we'll
094be talking with um you all to find out how many community members we need on that team to so that we can begin this work and where to receive all the data that you all will be um sifting through and analyzing so that we get a good current um reality of Petersburg based on the data that you all have been able to take a look at >> and inclusive of all stakeholder groups. So thank you for that also. >> Absolutely. And that pretty much concludes it. And again, the next steps is we're going to proceed with phase two. Are there any other questions for myself or Dr. Brown as we proceed? Again, the division has the the communication toolkit with all the letters and to invite everyone and I'll see you again on the 16th
095and 17th. So, just clarify ours communications team um Miss Vier, you'll be sending out the communications and everything. Um, so our team will be working to do the blast and the communication around this work around our strategic plan. Is that correct? And if you could please by October 27th for the our timeline, send the email links to um Dr. Brown and I, the members of the steering committee, so we can get them access to that folder with where all the data is going to be stored. And then on November 7th, we'll get that out. So yes. Okay. Well, thank you so much um Dr. Hollerin and and Dr. Brown. Thank you so very much for coming this afternoon. Thank you Dr. Gay for your work. This is exciting work because this is going to again
096lay out our road map for Petersburg City Public Schools. And what I love about a strategic plan is it keeps us all focused >> absolutely >> on where we're going and what we have committed to um here in Petersburg. And so, um, I also love the fact that it allows you to easily measure and manage and be able to communicate with everyone what is our purpose and what we're trying to get done. And so, you can also get people to buy into your work and support you when they know exactly where you're going, how you're planning to get there, and how you're measuring how far, how close you come to achieving the goals that we've laid out for kids because that's what we do this work. Absolutely. So, thank you all very, very much. We
097look forward to this work. Thank you all for your feedback, board members. >> Yeah. And, um, Mr. Superintendent, you I looked at the plan that you had. I I'm in 100% support of the things that you presented when you first came here as far as your your your visions and I know it would make things better. Um the reason why I joined the board is hopefully this strategic plan will help us reach the goals that you had already set. Uh because to keep it simple, if you make Petersburg, if we going to make Petersburg a great place to live, it going to have to be a great place to raise a child and educate a child. So we are vital, critical in this community for us to grow for this community. Uh because that's very
098important. But one thing that I always when I go around from place to place, different loces, even around the country, um if you have employees that work in a school system and they want their kids in that school system, that tells me a lot about the school system because with the place where you choose to raise your child or educate your child, that's one of the most important decisions you make because that child can't make that decision. You got to choose what's best for that child. So, um, I use that as a measuring stick many play times when I talk to different people from different places and and, uh, evaluate things when it comes to the school system because my kids are making those decisions right now with my grandkids. So, that's how important and
099it's important to them and it's super important to me. So the critical action plan if it does anything it should encourage people to you know and we got so many ways to promote Petersburg that we don't promote Petersburg and that if we do it in the right way you can promote this school system because we do a lot of great things but it seemed like always the negative things get promoted and see I just don't understand why the negative always be the one I guess that's what people want to read about I don't know But the bottom line is peace public schools is doing so many great things and if you look at it you know if you can't even other school system don't even compare to some of the positive things that you're doing.
100I give you one example middle college we have over 40 students over there. If you look at our the class that that kid that I mean those two classes junior and seniors that mean we got over 10% of that student population in middle college. No other high school can claim that >> in the state >> but the thing is the opportunity here is greater than it is that same thing if you look at other >> things that we do but the thing is that how do we promote that? How do how do we promote opportunity that Petersburg offer the kids that other schools I mean that's in a greater volume than other places? But we got to focus on our positive things as well as the things we need to improve so we can promote
101it. So people when they make decisions about their kids you know I know some people that came here just for the kids to put in eighth grade so they can go to government school. Now I know Mr. Pritchard know the same thing that happen kids. they would put their kids in Petersburg public school for one year because they know the opportunity to get in government school is greater here in Petersburg because we have more seats by the number of kids that we have and and so and that's including approatics and mega welcome um so the thing is is that we got a lot of nice things going on and but we need to make sure that people know the thing is that this is a good place to live too and and raise a And
102Mr. M, I agree with that 100%. I think that that is not just a PCPS issue. I think people need to know that Petersburg, the city, is a place to live and grow and put their kids in. And I think you say it all the time is that we have got to be a united Petersburg. I say that because we can't be um divided and individual. Everybody here has to believe in what we're trying to do. And so I think what I can say is Mr. preacher probably knows it and other board members. People are paying attention. They're leaned in. They may not say it. They may not have moved or moved their kids, but they're paying attention. They're curious. And so for me, it's about peing that curiosity to actually look and say, "What
103is Petersburg doing? What are they doing? We are doing a lot of great things." You're absolutely right. And we're trying to tell that story. But you show people better than you can tell them sometimes. >> That is so true. >> And so you have to keep pushing the narrative. And then you got to do the we say we're doing and they're going to be challenges because there are challenges everywhere. This is an urban core school division. And so again, the work that we're doing to set a stage for a five-year road map outlives anybody. It doesn't matter who. It's the what we're going to do for kids and what our pledges and commitments. So it doesn't matter. Lord and behold, anything ever happens to anybody. This is where we say Petersburg is going and it's
104irregardless of whoever sits in any seat. This is the direction that we're going to go and here's what we're focused on. So that when people come and say, "Hey, you want to do this? Hey, you want to do that?" That may sound great, but if it is not focused on our five-year plan, it may not be the right thing. and we can say that um with certainty that this is what we as a collective said was going to be our focus and that's what we're going to stick to. And so this is exciting work. So again, I want to thank um the HY18, Dr. Hollerin and Dr. Brown because this is serious work. This is what removes all doubt and ambiguity about why we're here and what we're trying to do. So thank you. We
105appreciate it and I'll see you in North at homecoming. >> She's a Spartan. You missed it. >> Is there a motion to adjurnn? >> So move. >> Mr. I second. >> Miss second. >> All in favor? >> Motion carries me. Thank you. Appreciate it.