School Board Regular Meeting

001It was mach ready. Okay. Good evening everyone. The time now is 4:06 p.m. and we would like to call our special meeting to order. At this time, Miss Davis, if you would call the role, please, Mr. Steven. Pierce here, Mr. Hal B. Miles, senior. Mr. Mr. Kenneth El Pritchette here. Mr. Kari Tucker. Mr. Joyce Proctor here. Mr. Bernard J. Lundy Jr. Mr. Adrian T. Dance Senior here. Thank you. At this time, board members, we need a motion to go into close. Mr. Dance, if you would read us into close. Miss Pierce. Pierce. I'm sorry. I move that the school board go into close meeting as authorized by section 2.2-3711 2-3711 A1 of the code of Virginia for the purpose of discussion or consideration of prospective candidates for employment. Is there a second? Second by Miss

002Proctor. All in favor? I oppose. Motion carried. We now enter into close. [Music] Oh no, we The war would be No, you did. Good evening everyone. Board members, at this time we need a motion to come out of close. Moved by Mr. Lundy. Is there a second? Second. Mr. Pierce, Miss Davis, as required by section 2.2- 2-3712D of the Virginia Freedom of Information Act. A roll call vote will be taken to certify that to the best of each member's knowledge. One, only public business matters lawfully exempted from being from open meeting requirements under the act. And two, only such public business matters as were identified in the motion by which the closed session was convened, heard, discussed, or considered in the close session by the board. Prior to the vote, any member of the board

003who believes that there was a departure from the requirements of one and two as reads shall so state the same indicating the substance of the departure that in his or her judgment has taken place. Does any board member wish to respond? Hearing no response, I will now take the Freedom of Information Act roll call. Mr. Steven El Pier, Senior, yes. Mr. Hal Bile, Senior, Mr. Kenneth Pritchette. Yes. Mr. Carrie Tucker. Yes. Miss Joyce Proctor. Yes. Mr. Bernard J. Lundy Jr. Yes. Mr. Adrien T. Dance, Senior. Yes. Thank you. We do have a motion from the superintendent from our closed meeting. Thank you, board chair pitches. Schoolboard members. It is the superintendent's recommendation that the school board approve the the final 2526 um non-renewal list as provided. Okay, you've heard the recommendation. Is there a motion

004to accept? So move, Mr. Chair, Mr. Pierce moved by Mr. Pierce. Is there a second? Second, Mr. Dance. All in favor? I oppose. Motion carries. Thank you. Good evening once again, everyone. Next, we will move into our regular board meeting. The time now is 5:08 p.m. Miss Davis, if you will call the role once again. Mr. Steven El Pier, senior here. Mr. H J. Miles, senior. Is that Mr. Kenneth El Bridgetette? Here. Mr. Gar Tucker here. Miss Joyce Proctor here. Mr. Bernard J. Lundy Jr. here. Mr. Adrien T. Dance Senior here. Thank you. At this time, board members, we'll move to 1A, approval of the agenda. If there are no changes, is there a motion to approve our agenda as presented? So move. Moved by Mr. Dance. Is there a second? Second. Miss Proctor. All

005in favor? I oppose. Motion carries. Next, we move to our moment of silence. Miss Davis. The following are to be remembered during the moment of silence. Mrs. Stephanie Eaton and family in the passing of her brother, Elder Henry Russell Gatling, on Wednesday, May 21st, 2025. Thank you. At this time, we have a moment of silence. Thank you. Next, we have our pledge of allegiance. We be led by Mr. Monday today. [Music] To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. 1 A correspondence. Any correspondence, Miss Davis? Okay. Number two, we move to recognitions. I do not believe we have any recognitions, Miss Brown. Okay. Next, we move to number three, board members, approval of the consent

006agenda. Miss Brown, 3 A, B, C. A, B, and C. Thank you, board chair and school board members. Um, for 3A, it is the superintendent's recommendation that the school board approve the final personnel agenda dated June 4th, 2025 as provided. For 3B, approval of minutes, it is the superintendent's recommendation that the school board approve the minutes of the 2525 special meeting and the 528 2025 student disciplinary disciplinary me hearings as provided. 3C donations received by Petersburg City Public Schools. It is the superintendent's recommendation that the school board accepts the donations received by PCPS as provided and you can you can direct your attention to the screen for our May 2025 division donations. So, thank you to all of our um our constituents who have donated to Petersburg. If you take a look on the screen,

007you'll see all of the different um ways that Petersburg has benefited from our wonderful donations. Thank you. You've heard the superintendent's recommendations. If there are no questions, we'll take a motion. Is there a motion to approve our consent agenda? So move. Moved by Miss Proctor. Is there a second? Second, Miss Tucker. Okay, Miss Tucker. All in favor? I oppose. Motion carries. Thank you. Next, we move to number four, our superintendent and staff reports 4. Thank you, school, schoolboard chair, and school board members. Our first um presentation of this afternoon is our human resources update will be given by Dr. Shemica Long Lane, our assistant superintendent of human resources. Dr. Lane, Dr. L, can you move that come up? Bring Can you move the podium up a little bit closer to us? Sorry. Thank you for

008your help. Let's watch a little bit closer. Yes. Thank you. Perfect. Right there. Thank you. Yes. Miss Yates, can you still see where she's moved when we move the P podium? Great. Okay. Thank you. Thank you, Dr. Lane. Good evening. Good evening, Board Chair Pritchette, Vice Chair Pierce, Superintendent Brown, board members, colleagues, and community. Thank you for the opportunity to provide another HR update. Next slide, please. Over the past four months, since I arrived here in January, the HR team has been working diligently on the five tenants before you, including data analysis, optimizing resources, sharing our story, grow your own, and the employee experience. Next slide, please. As we review multiple data points, uh we began by reviewing the assessment findings that were pertinent to HR. So this included HR.1, HR and finance, sometimes authorized

009hiring or transfers only after an offer has been made to the employee, as well as HR 1.2, position control protocols are not well understood or consistently followed. Some of the data points that we have reviewed and continue to review and analyze are intent forms which provide employees the opportunity to state their employment plans for the next year. Employee turnover which captures permanent employee that permanent employees excuse me that lead the division. Vacancies and job postings. Position status which includes whether positions are active, inactive or not identified. Staffing sheets outlining the employees assigned to schools and the respective position code. student enrollment data for the current year each site as well as what's projected for the following year and the standards of quality in the Virginia code 22.1-253.13 colon 2 standard 2 which outlines instructional administrative

010and support personnel requirements. Lastly, the instructional personnel report, also known as iPad data, is a snapshot that provides data imported from the master schedule of each school outlining how teachers are certified for the courses that they teach. Next slide, please. We sent the intent forms to employees from February 7th through February 21st and we yielded 726 responses and at that time we had 656 employees desiring to return. Subsequently, we also started to review our employee turnover data for 2024 2025 based on the data that was available to us. We found overall 93 employees encompassing 52 resignations, 13 retirements, two employees who are now deceased, one employee on military leave, and 25 employees under the category of other. And lastly, within our Keystone system, we've pulled our current vacancy data, which shows all of our positions

011currently not attached to a person. And that number stands at 156. While we know this number is not completely accurate, we are working diligently to clean this data up so that we'll be able to provide a specific amount of vacancies for each of our areas. We have begun this work by collaborating with business and finance and we've identified positions without position numbers and we're working on the sign of position numbers so that we can move those positions into their respective place which will align with their account code as well as the budget that aligns with them. U next slide is already up. Our next data set comes from the instructional personnel data report also known as IPAL. This snapshot shows you information from December 19th, 2024 where our percentage is at 64.29% and our goal

012is to have 90% of our teachers licensed and properly endorsed. Now we will move to optimizing resources. We have been working to optimize the technology that we already have at our disposal. So we've been looking at docuign and Google forms. We've optimized Google Forms to collect employee intent data which I just showed to you as well as to collect candidates that are being recommended to hire so that we can conduct all of the screening processes before bringing them for approval. We continue the use of docuign which was already here to remove the paper forms that we use for personnel action reports to move them electronically which allows us to have workflows to track where each form is moving from place to place and person to person. also allowing us to get to those forms much

013quicker when there are questions. We're also working with our communications department to provide updates on what's happening in HR through the weekly communications newsletter which comes out each Friday. As we progress, we will continue to review the technologies that we have available and conduct the costbenefit analysis to determine if it still meets our needs as we continue to optimize the resources we have available here in Petersburg. Next slide, please. Next, we are sharing our story. Again, we've partnered with the communications department to update our brand, which includes us getting new tablecloths, new folders, and an increased online presence. You'll see before you examples of some of the flyers that you have seen or will see on our social media outlets. Um to support our leaders, we started having career popups, which we had our first

014one on yesterday, where candidates who have applied for vacancies are invited to attend the event, but we also open it up to those individuals in the community who are interested in working in Petersburg. You also see before you on the screen our LinkedIn analytics. We began posting on LinkedIn in January, and you can see we have had an increase of 740% and over 5,000 viewers. So, we're very excited to continue the usage of LinkedIn to promote our vacancies. Our next move will be to start uh utilizing Facebook so that we can capture the audience that we have there already for Petersburg City Public Schools and make them aware of the opportunities that we have here within the division. Next slide, please. On this slide, you'll see pictures of the team at various locations that we've

015attended throughout the semester, and I will highlight a few of those on the next slide. Next slide, please. Before you is a recap of career fairs that we have attended in Pennsylvania, North Carolina, and Virginia. And you see our hashtag there, transform with us. Next slide, please. The analytics here on this slide are showing you that when we go to job fairs, we engage in conversations with all attendees who come to the table. What we do is we encourage them to complete the QR code, which generates the data you see in the serious inquiry columns. So what we're doing is we're asking a specific set of questions including their specific lensure situation because our goal is to attract licensed teachers. The data before you shows the number of candidates who completed the QR code and

016responded concerning lensure. As we continue recruiting, we continue to reach out to candidates that have lure and have expressed interest in Petersburg City Public Schools. This data also shows the trend that there are fewer individuals entering traditional educator preparation programs. And so we are through our grow your own, you will see some of the things that we're doing to try to help our autonomy licensed teachers to become clearly licensed. Next slide, please. On May 1st, we launched Frontline recruiting and hiring module, which is now our applicant tracking system. Our most recent vacancies are available, which encompasses new positions approved with the new budget and vacancies based on current employee turnover. As positions become available, we will continue to keep the website updated so that everyone can see the most recent set of vacancies we have

017available in the division. We're also going to be um scheduling training so that we can ensure that our hiring managers are fully versed in how to optimize the additional features in the system which will allow us the opportunity to communicate directly with candidates to schedule interviews and to delve into the data to look to see what is our time to hire rate and what is our average day to fill our vacancies report. Next slide please. Next is information from grow your own and you'll see some of the programs um that we utilize. Study.com which is an online resource to help teachers prepare for their required tests typically the practis and then our PCPS scholars program which is assisting teachers to move through the I teach program and then our partnerships with universities Virginia State University,

018Virginia Commonwealth University and James Madison University. We also provide tuition and practice assistance, reimbursement, and we are offering signon bonuses this year for comprehensive support schools, targeted support schools, and for fully licensed teachers. When we find that we have provisional licensed teachers who have exhausted the time on their license, which is typically three years, we do have a process in which teachers must apply for an extension. their information is thoroughly reviewed, then it is provided to the superintendent before it is able to go to um the Virginia Department of Education to grant their extension request. So, what we're doing is ensuring that we're providing resources available to them to help them be successful while they're on their trajectory to try to meet their collegiate professional license pathway. Next slide, please. You'll see this data from

019the programs and the people that I just mentioned. This year between April and June 30th, we have purchased 50 licenses for study.com and we were able to optimize each one of those and have a waiting list. We are going to purchase 80 licenses for the 2025 2026 school year so that we can again provide the resource to help our teachers pass their exams. Our goal is to support 25 teachers that are lensure eligible through the I teach program. um providing them with the resources and support to move through this accelerated program of which they can obtain their lensure. And then we're continuing our partnerships with the grow your own programs where we anticipate having five students from VCU uh at PHS Vernon Johns Middle School and Walnut Hill. five VSU Hero participants uh at Pleasant

020Lane and two at JMU and two for the I2 teach program which is also at Virginia State University. One of the things that we've been tracking is how many teachers are requesting tuition assistance. So once we rolled out this process in April, we had four requests for assistance, seven requests for reimbursements. Uh, this allows us to help teachers pay through our title 2 funds. As we look at our incentives for the CSI, the comprehensive support schools, so far we have two approved candidates who will receive a bonus, one for the targeted support school, and three teachers so far who will receive the $7,500 sign on bonus for being fully licensed. Additionally, we received 26 requests for lensure extensions. Next slide, please. Lastly, as we look at the employee experience, we did launch our poll survey

021from May 2nd to May 29th, which had 20 questions and yielded 87 participants at the time of completion of this presentation. We will be reviewing our data so that we can find common themes to help drive our work as we move forward. Next slide, please. Some additional employee experience opportunities we've had is in February, March, and April, we provided employee engagement events at the schoolboard office. And for March, we were able to partner with the family engagement office where we were able to collect supplies for our community. Other items that we're doing to help celebrate and recognize our employees is we're utilizing KNET to post employee birthday so we can make them feel special. And then for the atron finance department during classified employee appreciation week, we offered them uh an opportunity to come and

022meet and gather together to discuss commonalities that we have and also feature them on social media because we want them to know that we appreciate their hard work. As I close, the HR team has been making progress throughout the semester to improve processes and create programs to help employees feel valued while mitigating risk and maintaining compliance. One of our most exciting events as we move through this was our banquet that highlighted our retirees and our teachers of the year held at Virginia State University. Next slide, please. Our most recent work is rolling out employee contracts, which we are still working through to ensure we respond to every employee with questions and assist them with any concerns they may have. We are outlining our contracts in alignment with Virginia Code 22.1-302. Written contracts is required. Execution

023of contracts as well as policy GCB for Petersburg City Public School Board policy. This concludes the updates for the Office of Human Resources. Next slide, please. At this time, I will take any questions. Mr. Chair, Mr. Pierce, thank you, J. This this was good. Um, but [Music] I throw this thing in the trash. I have a question. Uh, just a couple of questions. Page four on your slide. Quick question on page four just out of curiosity and at the bottom second column where it says employee turnovers it said 25 other 25 other non-renewals non-renewals. Yes, sir. Okay. Just want to make just want to make sure um on page 12. Uh and I do like that that area where you grow your own and I think um we hadn't done enough of that over over

024previous years and then we're getting at it. That's great. Uh and we you mentioned something about the 26 lenser extensions. You we we have 26 of those persons who are who have to apply. Correct. Um we make sure that we vet them to ensure that before we uh provide them to the superintendent that they have provided all components that are required which includes either a copy of the evaluation or principal support, their test scores, their VOE plan that outlines their courses and information that shows us uh when they received their provisional. We're in the period where we have some teachers who were working on licenser during COVID and there were extensions granted during that period and some of them may not have finished and so they're asking for additional extensions. So before we turn it

025over to the superintendent and our chief academic officer, we want to make sure that there is some skin in the game on the teachers part as well before we submit it to the state to request those additional extensions. So we currently have 26 extension requests under review. Okay. And how are those persons monitored during the year or for extension requests over over the course of the year? Oh um well one of the things that uh we were granted is a position for HR induction and that's going to be part of their responsibility to monitor those folks. Right now our lensure u specialists and our personnel specialist and myself we work collectively to triage to support those teachers. So they receive weekly emails with links and resources available to them. They're also able to reach out

026to us and schedule appointments oneonone. And we're also making the principles aware of where they are in their process so we can try to triangulate and help those teachers best as possible. Wow, this is a lot. You sure you'll be able to get all this done? I believe so. All righty then. Okay. Thank you, ma'am. You're welcome. Thank you, Vice Chair Pierce. Thank you, um, Dr. um, Long Lang. Great job. I just want to just also just double tap on what you said about the fact that the board absolutely you all approved that position and so remember that position in the FY26 budget that was the position that's supposed to help track and monitor as you said Vice Chair Pierce everyone where they are with certifications. I just also want to say that um Dr.

027Lane didn't quite mention it but she is absolutely doing it. There's no automatic extensions. the process is very we're getting more and more um detailed with looking at extensions because we absolutely want to have people who want to stay in Petersburg, but we're also being very thoughtful about the length of time that you've had, the things that you should have already had in place before you automatically get an extension. And so that is not always a great conversation. Um but what we're trying to do is be more proactive. We know that we're setting the goals high and so we're trying to reach for the stars and will we get everything right? That is absolutely our goal. But we've got to set a standard for what we're looking for. And that position that you all funded

028is that person that we're holding to hold the hands of teachers, but also we got to hold people accountable for doing what you need to do for yourself. But we also can't have people sitting in a spot for 10 years and you've not done anything with lensure. So I just want to be really clear that we are very focused on looking at those and when we get that person in place that is their job to do that. Uh just one quick note u for the longest time and I'm going to say it because I know it for the longest time uh people had this idea that Petersburg was training ground. We're no longer training ground. There's a process for everything that we do and you're going to be held accountable for those things that you're

029required to be doing and you know I'm old school military guys so what gets gets done anyway thank you so much I appreciate it thank you thank you thank you Mr. Lendy. Yes. Um as we were talking about the Dr. Lane, sorry, this is a board question and answer. I'm sorry, Dr. Long Lang. So they have a few more questions. So if you could just join us at the at the podium. Thank you. Sorry. Miss Lundy, I I was very um excited about Breitpoint because they had a number of children, a number of teachers there that were into the early childhood and I had never seen such a large number for them to have come out like that in their um in their processes as working with early childhood. And what I thought that might

030be very interesting in helping to helping us in the city of Petersburg would be to let's groom those individuals that will be in the early childhood setting and try to get them to also work with some of our other uh teachers so that we can move them into a faster situation so we can get more teachers. to come into the city of Petersburg. Now, that was really a large number. I had never seen a large number of early childhood uh teachers that were so interested and and it was a it was a big ceremony. So, we have to find a way to keep those uh students with us, those that did graduate, that we still have programs that we can sort of tailor them to get what we want and so that they can get

031what they want to become great teachers. Retreat. Thank you. To a retreat to go into the contract, Miss Tucker. Mr. Tucker. So, I have one question. It's kind of a three-part question. Um, on slide four, we have 156 positions vacant. Do we have funding for all 156 positions? And if not, do we have a plan as to how we'll get funding for those positions? And do we have a timeline? Um, no. This is not an accurate count of all the positions. When we run reports in our system, this is what comes out. So part of the assessment finding was that we need to manage position control and this is what the data is showing us and this is what's guiding our work to get those positions back in alignment so we can ensure that every

032position that there is funding has a code u has an account code and is aligned so that we can post and find it if we have the funding to support it. Perfect. Thank you. Anyone else before my question Dr. Long Lane um and Miss Brown? We're going to have a a retreat in July. On July the 31st, we have a retreat um at Breitpoint Community College. And during that retreat, Miss Brown, if you could have Dr. Long Lane to give a in-depth presentation on board on I'm sorry, on employee contracts. How do you all come up with the days that you're putting on contracts? And also, if you could have um a in-depth conversation with us, how do you all come up with salaries? because that's very interesting how and and also on that day

033tell us who is the person that's doing all of this because I found I don't know about the board members there there's been a lot of mistakes whoever's taking whoever's handling contracts and salaries we're having a lot of mistakes and and we need to correct that so let's have that deep conversation on July 31st thank you all right thank you Dr. Long lang. Thank you. Thank you, Mr. Brown. Next, we'll move to 4B. Thank you, board chair Christian and school board members. We will now have our 2024 2025 athletics program update and Mr. Bill Lawson will William Bill Lawson um is not not able to be here this evening. And so, we're going to have our assistant superintendent of operations, Mr. J. Mr. J. Martinez. Thank you, Miss Brown. Thank you, uh, honorable board chairs

034Pritchard, um, and vice chair, uh, Pierce, uh, fellow board members, uh, committee, community. Um, let's go over the agenda. Next slide. Okay, so we'll briefly go over the overview, the coaching staff, uh, sports offering and membership applications. U, next slide. All right, it's our turn now, right? That's that's what Petersburg is saying. Everybody's excited about that. Earlier this year, we had Jerome Matis, the NFL Pro Bowl kickoff returner in 2006, uh, with Houston Texans, 2025 Virginia High School Hall of Famer and graduate student of, uh, PHS is the new head football coach here at Petersburg High School. And Mr. It's our turn now. Coach Ty White is returning home at Petersburg City Public Schools as the assistant athletic director and head basketball coach. Um the city's excited about it and um I'm I'm I'm here

035to help support that whole process and um he's been here um helping out um our athletic department and coach Lawson and we're very excited. Next next slide. Uh it's an honor uh to be a part of this school district because if if you look at this slide right here, it it really uh talks about our championship year starting with our middle school. Vernon John's boys basketball went 18 and0. an outstanding accomplishment. Our Petersburg High School junior varsity football team went 10 and0. Um that's just letting you know um how we're feeding our varsity teams coming up. Um and if you was fortunate to go to our uh graduation here our past Saturday um you would have uh seen our um speech state champion uh receive his grad uh receive his diploma. But um esports outstanding

036year. We had a quarterfinalist and a finalist. Our indoor track, we had a region 3A third place long jump. Uh wrestling district champions, we had two of them. We had fourth place in the tournament. Uh basketball, girls basketball, region 3A, we have first team, second team, and honorable mention. Uh boys basketball, region 3A, second team won, honorable mention two. Football players, varsity, we had two that played in a Big River rivalry all-star game. And we had two honors. region 3A first 3A players second three and and two honorable mention and just for the community um so we understand what first team second team and honorable mention means um basically if um we play in a league and um let's just say for an example uh you're the quarterback uh for Petersburg High School and you

037get placed or voted to be first team you're that number one quarterback in that league right uh if you're on the second team you're basically the second best player in that league um if you will. So if you look back at this again and you see how we place honorably um in first and second team honorable mention uh that speaks volumes for where we at now and where we're headed. Next slide. So let's start talk about uh Vernon John's middle school right now as far as vacancies. Um as of right now we have three vacancies advertised. Soccer coach, cheerleading, and boys basketball. Next. Next slide. All righty. So, baseball, softball, and track, we have these three coaches also. That's um that's needed. Next slide. All righty. So, as far as offerings for the fall and

038winter and spring seasons for the middle school, we have in the fall we have girls basketball, cheerleading, soccer, and football. In the winter, we have boys basketball, cheerleading. And the spring season, we have baseball, softball, and outdoor track. Next slide. As far as Petersburg High School, we have volleyball, golf, cross country, and JV cheerleading. These are vacancies that are advertised. Next slide. Winter sports, we need two indoor and outdoor track coaches. We need a tennis uh for boys and girls. As far as the analytics, sports activities for Petersburg High School, varsity sports and activities, we have a total of 22, which also includes uh JV Sports, which is five. Number of participants outstanding 265 total participants and we're almost at 50/50 with boys and girls there with seniors 52. Next slide. So as far as

039Petersburg High School sports and activities this is an outstanding display of what we're offering here at Petersburg High School in the fall season. As you can see in the first column we have varsity football JV cross country uh for boys and girls. We have golf, boys and girls, cheerleading, varsity, cheerleading, JV, volleyball boys and girls, and also esports. Winter season, as you can see, indoor track for boys and girls. Uh we have uh varsity basketball, JV basketball for girls, basketball for boys, JV varsity, as well as wrestling and speech. Spring season, we have outdoor track for boys and girls, baseball, softball, soccer boys and girls, tennis boys and girls, robotics and gaming as well. And um we also next slide. We also have VHSL membership application um that's due August 1st. Um and we'll bring

040it back to uh uh next meeting for action. Next slide. As far as next steps, um we're very excited here at Petersburg because now we have an assistant athletic director that we're going to direct to um help support the elementary and middle school um youth programs to be a direct feeder into Petersburg High School. Um I have a tremendous amount of experience in this as well. Um and um it's very important to partner with cities and recrecks um partner with some of our youth youth um uh teams that we have in Petersburg in the local area and and figure out a way to um align that with our varsity sports whether that's with camps or whatnot and help mentoring the youth and let them know um um it's it's an honor to play varsity sports

041here at Petersburg. Um we're also um excited that we're going to honor our athletes with banquetss. Um and we're not not just going to do regular banquetss. We're going to um honor these athletes and um they're going to be excited about it and we have an outstanding communications department and we're going to display our athletes as well. Um we're going to assess where we at sportsswise. We're going to set processes and standards in place. We're going to look at some of our lessons learned that we did in the last three years. Um, and we're excited about to start our planning process. Um, we're here to support uh, Coach Lawson and Coach White and very excited. We have an outstanding uh, community that's excited about athletics um, outstanding leadership team and board and um, we're ready

042to um, hopefully this time next year we'll be displaying some state rings. Next slide. Questions? Miss Brown. Thank you. Thank you, Mr. Martinez. I just want to um just add to your presentation about the work that we'll be doing as soon as um um Coach White comes on board um July the 1st. And so we will again, as you said, the planning process for what athletics will look like for Petersburg um city public schools for the 2526 season. So that that process will be starting soon. And so we're excited about that. We've done some great great work as you can see, but we have more work to do. But thank you, Mr. Lendy. Um, I had some concerns about the um athletic setting. Not that anything was wrong, but because mental health is very important.

043Uh whereas we used to have health books and all. Um, I wonder what process or what do we move to now uh in order for us to wean uh young people in with this mental health situation for us to be able to relate, bring in more people so that they understand uh more about what's needed and um I just that's I hope that's something that we'll be able to look at because it's very very important. Thank you. Absolutely, Mr. Lundy. Thank you. Thank you, board member Lundy. I know that you mentioned to me and Mr. Brown and some of the team members about the health perspective and how we're planning to take a look and I know that Mr. Brown is going to be working with Mr. Martinez as we I think the recommendation was

044to take a look at bringing health back in specifically having students study all the the lifestyle the health perspective on how do they live a healthier lifestyle and that starts with mental health and so I know that we've started that conversation because I know it used to be textbooks that health health was a core and that we had that conversation so Mr. Martinez and Mr. Brown, we will um take a look at what those offerings are. But now that we have an assistant athletic director, they will then need to be integrating into their plan for working with our young people specifically working to teach them about healthy lifestyles and who what can we bring in as a part of supporting the overall program. And if health is that thing that we have that can be

045embedded into our daily work, but we also have to extend it to the after hours and athletics. But I know you've had that conversation and so Mr. and I have been thinking about that as far as health as a course is what we heard you say before to help kids do that. So, we've started that conversation, but I hear that you were just looking to add additional to that for our athletes. Thank you both. You good, Mr. Martinez? Mr. Martinez, I and I could be wrong. Maybe I don't see soccer on here. Was that in a mistakenly left off for Petersburg High School? Yes, we have Petersburg High School uh soccer boys and girls spring season and we're actually in um they're in tournament as we speak. No, but they listed all the sports. They

046listed all the sports. You don't have it. Is it listed? It's on page 11. 11. Oh, these are only vacancies. Okay. Page 11 on the right. Uh the last column spring season vacancies. See, so I think it was probably Yes. So I think because on a different SLE a slide eight and n eight and nine we listed all of the different um sports and we listed the vacancy whether it was a vacancy or not. So we had for for example on slide number eight we had um football for fall sports at Petersburg High School. If we'll flip to there you see it had had zero vacancies um advertised and offers an approval. I think in that chart we probably needed to have put soccer there because if we don't have a vacancy that's fine but

047I think we listed in the other chart so we just probably need to go back and um update that with coach Lawson but I don't know if that's you know okay I'll note it thank you yeah okay thank you and also I think question Okay. Yes. Thank you. Thank you, Mrs. Brown. Mrs. Tucker. So, I do know that you stated that um once coach White is here um we'll move into the planning stages. Are we looking to integrate or are we looking to start up youth sports or elementary school sports in the fall or is that something we'll be looking at or is that a coach white question? So, Mr. Martinez. So in all so in all honesty, he will start the planning process. And so I think we're starting with the middle school because

048we know that that's the place that's the direct feeder to the high school. And so then elementary school to me would be on the the last leg because we got to get our arms wrapped around that. So I would say first when he comes on board is around planning for what it'll look like. And so Mr. Martinez, you may have something different. I wouldn't say that we're starting with elementary in the first six months. We're starting with middle school and once we get middle school set then we can go to elementary. So will we start in the fall? I wouldn't say that we'll we will be prepared to start in the fall. Would you Mr. Martinez? Well I I I agree with you Miss Brown. Um in our preliminary planning um speaking with Coach White

049and Coach Lawson. Um that's exactly what we're going to do. We're we're we're starting with our middle school, but as far as elementary school, um um the the vision is more of an inter mule um type setting. Um and that planning won't start until we get um high school, middle school standardized, but the vision is to uh encompass an inter mule style type U where we're integrating boys, girls, all ages and whatnot. So um um we in addition to what we have in addition so that's going to layer. So I think what'll happen is we'll come back to the board and we'll present after we start the planning process we'll be able to embed a potential timeline to say we're going to doing this this this and that will be the plan that'll be a

050part of that plan. So, if I may request that we can come back once t coach white gets on board, we start the planning process. We can give you an update on here's what we started planning for and here's the timeline of we're going to start rolling out elementary sports for parents to start being interested. Here's what elementary sports is going to look like. Here's coaches, all of those things. So, if I may propose that I bring back the that that process once um he comes on board and we've had some time to actually plan for the roll out. Perfect. Thank you. Anyone else? Mr. Dans, excellent presentation. Just some uh food for thought. Um over the years we've been talking about uh putting a tennis court on this campus. I know we got some

051plans in the future for this campus, but you may know and you may not know, our tennis court now is currently housed right beside the basketball court right up Johnson Road. And uh it's not a real conducive atmosphere to play tennis. Tennis is a quiet sport, a concentrating sport, and people are out there playing basketball, riding bikes, uh storing horseshoes, um doing some things they shouldn't be doing. So, we really need to keep that on the uh front burner. In the future, if we can get our tennis court moved to this campus, it would be great. Um, in the past, we have played some of our games over at Virginia State because of the uh fact that we have a lot of traffic out there at that uh facility. So, uh, if you get a

052chance, go by and look at it and, uh, you'll see that this it's really it's right beside a basketball court and it's, you know, they kind of conflict with each other. Absolutely. Just some food for thought. Noted. Thank you, Mr. Dance. Thank you. And Mr. Martinez, I just want to say thank you also because you all are planning to bring the athletic banquet back. Absolutely. It's going to be We can honor our kids and their parents can see them. I don't know why it went away, but I'm glad that you all are planning to bring that back next school year. Yes, sir. Yes, sir. Mr. Lendy. Yes. Um I was I was glad to hear you say that, Mr. Dance. And we have to have recreation to deal with them more. But we have our

053kids skating on there. We got We have the dogs on there. We have a lot of different things. But here we have Cooper Field where we could try to get the city to work with us so that we can get a good tennis court up in that area. That's a whole lot of area up there that could be really used and not have to bring all of the different uh sports together at one time. Not thank you, M. Thank you. Thank you, Mr. Lundy. Also, Mr. Martinez, and hopefully um I've heard you speaking about parks and Rex or Parks and Leisure. I know they changed the name so many times here in Petersburg, but hopefully we can build a much closer relationship because one of the parents said to me they were concerned just like

054you are. One of the parents said the reason that our softball and baseball teams at Petersburg High are not that great is because we do not have a T-ball league on the elementary level to build and feed into the middle and high school. So, we need to work because I believe parks and leisure, if I'm not mistaken, Parks and Leisure may have that. Okay. Okay. So, we really need to work with the director there to make sure that we can have some fetal programs to help us out also. Yes. Yes, chairman. I got you. Thank you, Miss Tucker. Miss Tucker. And just to add, I think that'll do wonders for attendance um because it gives our kids something to look forward to and it gives them an expectation to come to school. So, I think,

055you know, if we can I know I know we we're going to get the timeline, but I just don't want us to forget about our elementary school babies. Um because what what you see um on a parks and Rex level, you see majority of all of our kids. I mean, the T-ball level is and Mr. dance can contest, you have a lot of our T-ball babies out of there out there. But when it gets to the older level, whereas middle school and high school, we we maybe have like a team of maybe 14, 12 kids because our kids are here at the high school playing. So that's a great point to kind of pour into that T- wall. No, that's great information. So that now allows us to take a look at our timeline and

056what we may have to accelerate even if if even if it's in phases because we may not be able to do everything at once, but if we start a certain phase of elementary school first and do it in steps, that might be better. So that just gives us more information as to where we might be able to accelerate and what things we know we can't do overall, but I hear you that we need to try to catch those kids quicker than later. That's what I sooner rather than later. Okay. Thank you. Appreciate it. Yes, sir. Move next to 4 C. Thank you, board chair pitch and school board members. We'll now have our third presentation of this afternoon, which is going to be our 2024 2025 transportation wrap-up update given by Dr. Michael Lee, our

057director of um transportation for Petersburg City Public Schools. Dr. Lee. Good afternoon, everyone. Good afternoon. Board chair, vice board chair, superintendent, other board members in the community and partners. uh come here today to share a little bit about uh the transportation and what our school year looked like. Um so we've got our overview, our structure and staffing and milestones and then questions and answers. Next slide. Um transportation of we are here to provide um services to all PCP schools as well as a number of the outplacement schools across the uh region. Uh in doing that, our mission is to provide safe, reliable student transportation uh to school, from school to include ext extracurricular activities uh such as field trips, community services, and other athletic events. Um this and when we do that, we're providing these

058services. I want to make sure that I'm very clear that we are doing this with a very lean driving team. Next slide, please. Current staffing, we have 24 uh genet bus drivers, four special needs drivers, uh five uh van drivers, 14 bus uh aids, two mechanics, and a fleet supervisor. And the office staffs includes the director, coordinator, manager, and a dispatcher. Next slide. Um this is just an overview of a uh of the organizational chart but the key takeaways that I want to make sure that we highlight is that our current staff is uh 65 FTEES both full full and part-time employees and we currently have four um bus driver vacancies. Next slide. Um right now transportation we um route about 213 routes across the division and that's just within our schools. Uh, and each

059driver's their average day is about six routes per day and an average time on each route is about 25 minutes. I brought this out because a lot of people have the impression that, you know, a driver, you know, does one route and they're gone for the day. But all of our drivers have a minimum of at least uh three runs in the course of the morning and have some that have four and uh three in the afternoon and or four. our van drivers, they support again, they support our special day schools and some of our special needs students. Uh, and they're um they we do that with about 11 routes. It's probably a little bit more than that, but that was where we were at at the time. Next slide. Some of our milestones is

060that we currently have one driver that we're expecting to test on uh the 18th of this month. She's a brand new driver, so her uh training uh is quite extensive, but we're expecting her to test and to pass that test on the 18th. Uh all of our routes are now in the system that is called VOT Trans. It's a routing system. When I came on board, all of our routes were on pencil and paper. Uh but they're all in the um in the VO Trans system. and our staff uh was retrained or was trained on the VI vot system and how to use it, how to input the routes in and how to better you utilize that system to support our drivers. Uh we did a also a part of that is uh the VO

061now uh software which is the uh GPS uh software. We did some training on that uh with the staff as well. So that allow us to basically make sure that we are able to communicate with parents on where the school buses are. we're able to communicate with parents on which uh buses, you know, when we have a substitute or whatever the case may be. And uh finally, uh by implementing that software, all of our drivers now have turnbyturn directions on their tablets, uh when they're out, uh donor route. Next slide, please. some of our milestones is that uh when I came on board uh one of the state requirements in any state I'm quite sure is that the transportation department should be running uh DMV checks on every driver at least once a quarter. We

062did not have that in place but now we are receiving our updates from the department of uh motor vehicles not only for our school bus drivers but any uh employee that drives a um a vehicle that's owned by PCP. Uh the state of Virginia now notifies us if they're out of compliance. Out of compliance can mean anything from licenses being suspended, they've had an accident that have taken them down to zero points, uh they've gotten convicted of uh drunk driving, etc. Uh and my uh our the team and I, we get that information because of course it's confidential and I notify the department heads that uh you know this particular driver may or may not be out of compliance, but they can no longer drive the vehicle until they can show that they are in

063compliance. Um, another thing is that, um, all of our routes have now been evaluated to make sure that we're in compliance with the DOT requirements. When you say evaluated, you're talking about somebody riding on the bus with the driver, uh, watching the stops, making sure that they're safe stops, uh, they're right distance from the, uh, where the students are standing and so forth and so on. Um, also another uh milestone is that the Federal Motor Carrier Safety Administration requires school districts to run uh queries on all employees that again are CDL holders. Uh, and again, we had not done that, but now we have completed our first full query on all of our drivers on all of our CDL hold drivers as well as any new drivers that we're bringing on board. And we also

064have a new vendor that is in place for our drug and alcohol testing uh that we're going to begin trying to get in compliance with starting at the start of next school year. Next slide. Questions? Mr. Chair Lee. Dr. Lee. Yes. Thank you, Dr. Lee. Any questions from board members? Anyone from my left? Question. Mr. Chair, you're on my right. Go ahead, Mr. T. I started with my left. Go ahead. So, I only have one question. How does transportation prioritize transportation requests? Can you be a little bit more specific, please? Um, so like if um if there if there's a request, like if we have a student that's misplaced or they're displaced from their home and um they need transportation to pick them up, how is that prioritized with what is already in place with

065transportation? Well, that's that's uh depends upon whether the student is still within the district, if they're still within their uh and most of the time is our elementary school students on that, you know, would require some review of their transportation. So, if a student is misplaced due to homelessness or whatever the case may be, of course, our first priority is to work with our McKenna Vento uh liaison to make sure that they are actually classified as homeless students. If they're within the district, then are we are able to transport those students and you know it just goes on. We get their new address, we get them on the new bus, we let the parents know. If they're out of the district, then we work with McKenna Vento uh to uh you know, follow those same

066steps and give them uh options for transportation outside of the district. Perfect. Mr. Pierce. Oh, thank you. Um, Miss Tucker asked, she asked my first question. I appreciate that. And, uh, serving on the disciplinary committee. We do find children, uh, we understand we have children that may be misplaced. And you've already answered the question of how we reach out to try and find out how we, you know, manage transportation for that. My concern is this, or my question and concern is this. Um, and I do believe this happened prior to you you uh coming on board. My bigger concern is the care of our bus drivers. I I I got it. I you know, great presentation, but my concern is the care overall care of our bus drivers. always spending time with our bus drivers

067just to find out who they are, the concerns they may have when they're driving, uh their mental health status, uh just what that day for them has been. um uh uh here recently and earlier this year board is aware that we've had our bus drivers to come to our meeting and they were sharing their concerns and um uh it didn't strike me as something that I was unaware of. However, they asked us, you know, to do ride alongs and you you you kind of clearly understand where that bus driver was coming from for the ride along. So, uh uh I'm not asking the question as I'm looking for an answer now. However, I I I would like for us to try and find out. Well, if you don't mind, can I respond, sir? Can I

068respond? Just one moment. Okay. I would like for us to find out just what type of care are we taking to make sure that our bus drivers are addressed, their needs and concerns are answered. Um, uh, so forth, so forth and so on. And at what point do we intend to establish professional development? Because you professional development. We may have a bus driver that has no idea of the trauma that might happen on a bus. I know we got cameras. I got it. But we do have some cases and where our bus drivers were concerned of the a level of behavior that may have happened on the bus and they didn't know how to take care of that. So I guess the larger question around all of it would be professional de development for our

069bus drivers. We have them for teachers. We have we know that we're going to start addressing professional development for all of all of our uh all of our staff, but I want to make sure that uh you know our drivers are included in that as well because we have a we do have a good large concern about you know their health and well-being when you're traveling down the road with a busload of kids and something out of the norms happens and they may not know how to address it. So that's the reason why my uh I raised the uh point. Okay, that's all I have. Thank you, Miss Pitcher. Thank you, Mr. Pierce. Dr. Lee, on slide slide number seven. You talked about the training for the new software. Do we still have the app?

070Where is the bus? Or do we are we going to have a new software app? So, this VO Trans system was a system that was board approved, I think, back in 2019. It was never fully implemented. Um, when I came on board, one of the first things I got was a bill for $10,000. And I wanted to know what it was for, and it was for this particular software. Um, so, um, because it had never been implemented and no one had been trained, of course, I work with the vendor to get all of the office staff trained on the software. Uh, and a part of that is the uh, VO. now which is which houses the where's the bus. Okay. I've also asked the where's the bus vendor to uh update um how parents can

071get access to their students and their buses and where they're at because basically this when the system was put in anybody in the world basically go on log in and request uh request access with not whether they had a student or not. So, we have cleared that out. Uh, we have cleared out all of at the end of this school year, we've cleared out all of the previous authorized users. And so, now parents will actually have to identify that they have a student at, you know, Petersburg High School or um, John Vernon Johns Middle School. And then we will give them approval where they can track their students. Thank you. And you all did just that because you took me out. It was the end of the school year. We're trying to I'm Look, I'm

072sitting here trying to I'm like, why is the app not working? You want to start the same thing. You want to start with a clean slate for next school year. Okay. Is a comm is there going to be a communications sent out to the parents to let them know. Uh yes, I've been working out communications team uh to make sure that we are on top of that for the start of next school year. Perfect. One other question, Mr. Chair. One other question, Mr. Pierce. Uh and thank you for that, Doc. Uh uh sorry that we had to pay a $10,000 bill for for something we already have. However, uh with all of the checks that you have right there, is there any additional costs related to to this particular software? So this partic any routing

073software regardless of whether it's this one or you know we go out and find a new one they they charge you know the initial fees or whatever the case may be but there is a yearly fee that's associated with them maintaining the system for you and I've already gotten the bill for next year. Okay. You've already gotten and the cost. I haven't paid it. No cost. How much is uh it is $16,000. Okay. It's not bad. And someone was going to make us aware of that when Well, I would again they sent the bill. It's for 71 through 6:30. So, I won't pay. It's a part It should be a part of my budget already. Part of budget. Okay. Yes. I've already asked for that. Got it. Thanks. Much appreciated. I pull it up. Thank

074you, Doc. Dr. Lee. Questions? Thank you. Thank you. Thank you, Dr. Lee. Just in our pause, um, Miss Vonger, I just want to make sure that my presentation for our food service management next steps has been sent and uploaded because I know it's a full PowerPoint presentation and I wanted to make sure that it's in our doc, our docs um, before I come up to talk through our nutrition program process for the next school year. If we can um Miss Brown, let's move to E until we can upload the presentation. Perfect. Thank you. Absolutely board chair Christian and school board members, we will now have our next presentation of this afternoon, which is our 2024 2025 textbook adoption. As you all as board members remember as a part of the superintendent's proposal for our investments

075from this year our savings and our budget um school board on February 18th approved um the next steps for adopting reviewing and adopting textbook materials for English language arts reading and mathematics. And so now we've done the process of engagement and we have a presentation today to let you know what we've selected and the next steps. So with that, we have at the podium Miss Ebony Massie, our director of elementary education in collaboration with Miss Jennifer Evans, secondary mathematics specialist, Courtney, Miss Courtney Austin, our elementary mathematics specialist, and then Dr. Nikita Gates, secondary English language arts instructional specialist this evening. So we'll start with with u Miss Massie. Thank you. Good evening, school board chair Pritchard, Vice Chair Pierce, Superintendent Brown, Petersburg school board members, and the Petersburg staff and community members that are here

076with us and online tonight. Um, I'm going to present for you the um our recommendations for the math and English curricula that um Superintendent Brown just spoke of. But before we begin, I would like to take a moment to thank our fabulous curriculum and instruction team. So, if you would go to the next slide, please. I would like to acknowledge um our math curriculum specialist, and I know um Superintendent Brown mentioned her name, but Courtney Austin, would you please stand up? She is our K5 curriculum specialist for mathematics. [Applause] We have Jennifer Evans, our curriculum specialist for secondary mathematics. Dr. Nikita Gates, our secondary English curriculum specialist. We also have in support because they went through this last year, um our curriculum specialist for K5 English, Tasha Jackson. We also have our history curriculum specialist,

077Lasha Marsh. And not with us tonight, we do have our science curriculum specialist, um, Nikita Charity. Nikesha Charity, I'm sorry. One of the reasons why I wanted to is because these ladies have worked tirelessly. These ladies have worked tirelessly to help to ensure that not only this curriculum um has gone through to our entire community in several ways and you'll see that in a minute through our presentation, but also they went um school to school, teacher to teacher, and also help to support. And so these ladies just do a wonderful job and we just want to publicly thank you and let the community know of your great work. All right. All right. And also I want to take a moment to thank our u mathematics committee members because as we went through the adoption process

078we did have um an extensive group of people be able to help to support um this process as we move through. So thank you to our committee members. Um, we had Courtney Austin, Jennifer Evans, Teronda Morrison, Nester Yamis, Charity Bickham, Venita Giddings, Sheila Mosby, Erica Shelton, Kimberly Edmmonds, Bess, and Michael McKenzie. For mathematics, if you'll go to the next slide. For our English language arts committee members, we had Dr. Nikita Gates leading that. We had Ter Morrison, Nester Yamis, Julie Arnston, and Irred Ramsey. Thank you. So, if you'll go to the next slide. As we were thinking through this adoption, we did have three clear priorities. The first was to make sure that we could build our teacher capacity. Knowing the types of teachers that we have here in Petersburg, we wanted to make sure

079that we could provide a curriculum that supported all of our teachers to include our certified teachers, to include our um provisionally licensed teachers, as well as those long-term subs that were working with us. We also wanted to make sure that our students had access to resources not only in hand but also digitally online and also provide opportunities for our parents to res um access those resources. And of course we wanted to make sure that all of those resources were aligned and approved by BDOE and aligned to our SOS. Next slide. As you think about the history of curriculum in Petersburg, we just wanted to take you down memory lane just for a second, but I will not walk you through this personally, but I did want you to think about um prior to 2023 all

080the way up to this school year, we had a variety of curricula. For the most part, we had curricula that we borrowed from other districts. So, if you'll notice here, we had we used curricula not only from Hampton last year, but we've also used curricula from Henriiko and also curricula from uh Chesapeake, I'm sorry, Chesterfield for mathematics. We did have a primary core curricula for English. It was HMH. However, over the years that turned into a resource that teachers just pick and choose from for the most part. Next slide. So, as we were thinking about this adoption and we were looking at who do we need to talk to and who do we need to engage, we made sure that we gave opportunities for our parent and parents and community members to have an opportunity

081to look at the textbooks. If you've ever if you have been to any of the schools, you were able to see those textbooks displayed outside in the vestibules as well as opportunities to provide feedback through a QR code survey. We also worked with our teachers during district-wide professional development. And I also wanted to highlight again this entire team went school to school. Two of the schools we went to for Lakemont for um a parents with pancakes and also an opportunity to go to Walnut Hill and um speak directly to parents and community members. If you'll go to the next slide. Okay. So now I just want to take a moment and walk you through the three curricula that we want to recommend. We are looking to adopt a K5 um math curriculum. Last year, if

082you remember, we adopted a K5 English curriculum for Amplify and this year, we want to recommend a K5 math curriculum. So, if you'll go to the next slide, we're looking to recommend KDUM. KDUM is a problembased learning um curricula that is discourse oriented. And that's very important to note. We have talked before at schoolboard meetings about how important that it is that our students learn to articulate the curriculum, learn to articulate what it is that they are learning and to have opportunities to really engage deeply in the content. We also just want to highlight that it is aligned with our VDO approved textbook resources and it meets all of those standards at the highest level of any of the curricula that we're looking to adopt. If you'll go to the next slide. Thinking about KDUm,

083we wanted to give you an opportunity to look at um to know what Kdum actually offers us in terms of core materials. We will receive digital access. There will be student consumables. Those are workbooks. There will be teacher editions, manipulative kits that are aligned to that curriculum for each of our students, as well as center opportunities because we want students to have time to practice what it is that they're learning. We also will have professional learning opportunities that vary from on-site to virtual as well as full-time. We are looking to um have a full-time learning specialist for each one of these curricula. If you remember last year when we adopted Amplify, we asked for a full-time um specialist or coach to help support. And that has gone over really well with our teachers. she was

084able to go to PLC's on a weekly basis, able to meet with teachers and to support their understanding of the curricula. So, we wanted to be able to duplicate that process for each of these new curricula we're looking to adopt. If you'll go to the next slide for our secondary mathematics textbook recommendation, if you'll go to the next slide. Okay. The committee has recommended SAVIS and vision. And thinking about SAVIS, it is an adapt. It has adaptive technology that delivers personalized instruction for our students, but it also has high quality instructional materials that align to the VDOE. Another part that's really really awesome about SAVIS, not only for Envision, but when we talk about um my perspectives, it follows our instructional framework in terms of being able to provide opportunities for that direct instruction, guided

085instruction as well as um independent practice. It also helps to prepare because for our secondary mathematics and I didn't mention this, we are looking to adopt this curricula 612. One of the things that really makes that helpful is that our students will then be able to have a consistent curricula going throughout not only middle school but high school. And that will um provide a lot of coherence as we go through with our students are learning. If you'll go to the next slide, SAVIS also offers several of the same types of resources, although they're of course geared specifically to the SAVIS curriculum. We also will have professional development, both on-site and virtual. And again, we're looking to have a full-time partnership with a on-site coach to help with the implementation. If you'll go to the next

086slide. Now I want to talk just a moment about our secondary English textbook adoption. Next slide. And that will be Savis My Perspectives. One of the things that really um that is really helpful when we think about what does SAVIS my perspectives offers, it offers opportunities for students to read, write, talk to one another, as well as be able to think about what it is that they're learning in that text, but then be able to apply it across multiple texts. It also has lots of opportunities for scaffolding to make sure that all of our students can access the text that they are reading in multiple perspectives in different ways. It is also VDOE approved. If you'll go to the next slide, when we think about what SAVIS offers, again, we wanted to make sure that

087students had access to the text in hand, but also digitally. It will also provide opportunities for students not only in reading but in grammar and also in writing. We also will look for professional development in the same way on-site online throughout the year and then also have the opportunity for an on-site full-time coach. Okay. All right. And that is our presentation of our curricula that we'd like to adopt for school year 2425. I'm sorry, 2526. And also, just so you know, we are looking at a three-year adoption. Okay. Thank you. Thank you, Miss Massie. Is that correct? That's what you're saying. Okay. Go ahead, Miss Brown. So, thank you so much. Thank you, Miss Massie. Thank you to Mr. Brown, um, our chief academic officer, and the entire academics team for this great work. As

088you know, like you said at the be very beginning, Miss Massie, that Petersburg, we've traditionally had borrowed from other school divisions that have done curricular work. But what we know is in order to give kids um an initial fighting chance to learn the learn the standards and what they're supposed to know, understand, and be able to do by the time they leave a certain grade level. You got to start with high quality curricular resources. That's where it starts. In Petersburg, we know we have several several levels of teachers. Certified and fully licensed teachers, teachers who are provisionally licensed and those who are still getting extensions. And then we also have our day-to-day subs and our long-term subs. So, we have a very very um long list of v variety of teachers and where they fall

089in their careers and far as the content knowledge that they know. So, going at this point, the VOE, you know that we're in thatou process. So, we must get approval from the Virginia Department of Education and everything has to be on the approved list. And so, we're excited that we're now going to be able to put in the hands of teachers, regardless of where you are in your career, that a high quality curricular resource that we level the playing field for what is going to be used to teach kids what Virginia is requiring as far as what they're supposed to know, understand, and be able to do. So, really excited about this process. you all last year before I came on board you had adopted Amplify excellent resource and so now we're going to add

090to that um cadre of resources for our teachers and so just really excited so thank you to Mr. Brown and Miss Massie and everyone on the team um and Miss Lowry and the team for your work on our new high quality curricular resources. So thank you. Thank you Miss Brown. Any questions from board members? I'll start to my right. Any questions? I have a question. Miss Proctor, you're to my left. Oh, I'm I'm Go ahead. I didn't understand it. Yeah, go ahead. M. Um, you mentioned just there um that we are adding this to our amplify that we're presently using. And can for those of us who are not with the all of this, can you tell us more about how those size up with each other? Okay. Okay. Absolutely. Thank you, board member Proctor,

091and I'll have Miss Massie respond as well. So, Amplify was the elementary English language arts reading curricular resources that the board approved and was adopted at the beginning of the year. Is that correct, Miss Massie? We did not have um curricular resources for the mathematics for elementary, middle, or high school. Is that correct? Yes. And then we also needed uh because we had amplify for English language arts and reading at the elementary level, we needed it also at the secondary level. Is that correct? Yes. And so that is what was presented. So amplify is the resources for our um kindergarten through fifth grade students and that's reading ELA. And then for secondary milan high school we'll pick up with is that KDM Savage? I mean Savage sorry Savis. So they are two different um providers

092of curricular resources but they both are aligned to the Virginia Department of Education standards of learning um standards and so Miss Massie is that correct? That's correct. Right. One is Kdum will be for K5 mathematics and then amplify will be for K5 reading. And so now we'll have a reading and a math curricula for elementary and then we also are looking to adopt a reading and a math curriculum for secondary. Okay. Thank you. And so for the secondary reading curriculara that is my perspectives. My perspectives and so for the secondary 6 through 12 math is SAVIS and both are SAVIS but one is my perspectives and for math it is envision. Envision. Gotcha. So yeah. So they all line up to the alignment to the standards, but they are different resources, but aligned to the

093the standards for Virginia. Thank you. Thank you. Any other questions? Okay. Thank you, Miss Massie. Appreciate it. Thank you. Thank you, Miss Massie. Thank you. Yes. Now we'll move to the food service. [Music] All right. Good evening everyone. Good evening, Board Chair Pritchette, Vice Chair Pierce, and the entire Petersburg City Public Schools School Board. Um, again, of course, you know who I am, Yolanda Brown, the very proud superintendent. And so, tonight I bring to you a very exciting update related to next steps in our school nutrition program here in Petersburg City Public Schools. And so what I've prepared for you tonight is because you're going to see on the action agenda item tonight, we're asking or this evening, we're asking the schoolboard members to consider approving the next steps for implementation of a food service

094management company that will continue the work that we already started in Petersburg this past November of 2024. So before I begin, I just want to make sure that I connect the dots so that everyone remembers this is a continuation, but it's more of a formal continuation process. And so we'll go through that information prior to you determining next steps for approval. Before I begin, I want to thank um Lori Newton who has been in Petersburg before I came and who has been the backbone of all of our procurement processes and she knows Virginia like the back of her hand and she has been guiding us every step of the way not just with this procurement process but with all of our procurement processes. So, Miss student, I just want to recognize you and thank you

095because we could not do this work without you. Not just tonight or not for this um recommendation, but also prior to that, we're going to talk about our informal process that we implemented, which brings us to tonight, but I just want to connect the dots for everyone so that you'll see the vision and what we're recommending and what we're asking for this evening. So, with that, we'll go to slide number one. So, what we'll have tonight is the agenda. And so what we'll talk about this evening is I'll first go back and take you down memory lane from 2425 this current school year about our school nutrition program partnership. I'll talk a little bit about the program support model that you all approved and that we've implemented for the last few months since November of

0962024. I'll talk about the timeline that we implemented that work. Then I'll talk about the next steps which took us directly to our new vision for 2526 for the upcoming school year. After that, I'll also talk to you about 2526, which will begin July 1st, and then our kids will be in on August the 19th of 2025. We'll talk about the formal request that went out for proposal for us to be able to have the opportunity to continue the work that we already started with our informal process. Um, and then I'll take questions. We'll talk about the um formal RFP process. And I brought Miss Newton tonight. thank you for coming down so that she can answer any technical questions related to the process, related to how we got to this um stage and anything

097else in between that she can support, but I'm here to set the stage for why we're here and how we got here. So, really quickly, so let's go back. If we all remember back in about let's see, I think September, I had just come on board and we had some challenges that were highly publicized in Petersburg around our school nutrition. We all can say, I hope that we all can agree that we had great people working in Petersburg who were working very hard, but we needed to do something different. And we heard from the community that we needed to take a step out and do something different and take a look at our nutrition department and change it on based on the needs of our kids and the needs of our community. And we did

098just that. I came to you all as acting superintendent. If you remember early on in September, October, I talked with the board and I said, "After we had lots of feedback from everyone across the Commonwealth about our nutrition program, you allowed me to come to you and bring to you a very bold and different idea that had not been implemented in Virginia that we would then take the feedback from the community and that we would take a step forward and bring in some a consultancy process. And so bringing in a company who would work alongside our our school nutrition program, our our people that we have now in place, our wonderful um school nutrition staff, and that we would then do a consultancy where we would bring in a company informally that would bring in

099two chefs and they would come into Petersburg and they would be here for several days during the week and they would have two goals. The first one was to work and train our staff, but to also begin to transform the appearance, the appeal, and the taste of the food that was offered in our school cafeterias. If we're all being very honest, being the acting superintendent at that time, I would go into schools and I would see kids sitting in this very very um cafeteria, not taking not partaking in anything that was in these lines. And so when I talked to our students, one of the things they said was taste, how it looked. The menus were not varied. You did the same thing on Wednesday, you just change it to next Friday. And so those

100were that was the feedback. Many of you as board members, you gave me feedback on things you wanted to see differently. Boy, preacher, you came in with the mayor and you sat down and you looked at what was being offered and we got lots of feedback. So then at that time as acting superintendent, I worked with the school board and I brought to you all a bold idea to do something different. And so you all approved back in November for us to partner with and to issue a informal um request for proposal from school nutrition um companies that could come in and help our staff. Not get rid of our staff, not do any of that, but work alongside our staff so that they understand because sometimes we have we all love the cafeteria lady.

101I grew up with the cafeteria lady. That's what you love. But what we needed to do was make sure that our staff got some more professional learning on how you can make the food look better. How can we get kids to get in the cafeteria and eat the meals and enjoy what we're preparing for them? And so you all empowered me as the acting superintendent to do something different. And so that request for informal proposal was put out along with the procurement process and we were able to procure Tarur, Inc. So what they did was they came in as a stop gap because we were trying to stop bleeding. That's what we were trying to do. And so what we did was we brought in two chefs based on our small purchase process in Petersburg.

102You can only spend a certain amount of money on the small purchases and it can be done as an informal process. So we put it out, people bidded on it and informally we were able to get Taher and they brought in two two chefs. Those chefs came in about three days a week because remember this a small purchase. You can't go over a certain number. They came in, they flew in and they worked with our staff and they started creating dishes not getting any new food using the same food we already had working with our staff and they created if you saw in all the pictures some masterpieces for our kids to say I want to try that. So they did that from November until about February. That was the first approval. It started going

103well. We started seeing pictures. Kids, they didn't quite believe us, but they started to go into the cafeterias and started trying it and they started saying they liked it. Taher those as you see the picture of one of our wonderful cafeteria workers in Petersburg took a picture because they were partners. That was the intent of the first process. Then of course after the February deadline because it was only a certain amount of time and a certain amount of money, board approved the first informal, we wanted to continue to grow and implement some of the same things. So I came back to the board, we put out another informal and we got the second half of the year. So from November until May, November to February. Then in February, the timeline to May, we were able

104to bring a company back in to try to continue some of the things on a limited basis given the fact that we had to work within the constraints of our policy and the the um Virginia code around small purchases. So Tara came in, started working with our staff, creating different dishes. They were here three days a week. I heard all the feedback about us wanting more time to go deeper because it's hard to go with two chefs to go to all nine schools. That's very difficult to do, but they set up a schedule and did the best that they could. So that was a timeline. They just finished May 2025 wrapping up their services to Petersburg before that process. So that was our consultancy model. That's what we brought forward. You all approved it. It

105was bold. It was different. And I think from a peripheral view, it started to change and help kids believe that our food could look differently. And so it wasn't perfect, but I think it got better. And so we did that. And then it comes to planning in the spring. So what do you do next? We've had them from November until May. After we've exceeded our small purchase process, we have to make a decision. I heard from the board. I heard from community. We wanted to continue to enhance our program and it's not a one-hit wonder and one and done. So what we did again as I shared we went out for formal RFP because we've already exceeded the amount. So a formal RFP was the only purpose of it again as a reminder was for

106us to continue having the same kind of process we've always had. So we put out is that the next thing? Sorry the next slide. Thank you. So really quickly, I'll go back and I'll tie it. So you can go right back one for me, please. Thank you. So this is our partnership. Taher, Inc. partnered with us since November. So here's some of the program impacts that we found. Next slide, please. Increase in student meal participation rate. We have the numbers. We had increases in kids going into the cafeteria. I also know as superintendent that I had kids who didn't get in line to the lines becoming very long because kids then wanted to partake in what was being offered on the days that we had the chefs there and supporting and working with the staff.

107And so here are some examples that you've seen on social media of some of the the work that they did in conjunction with our nutrition staff to present different options to our kids. We got positive community reaction and then we had a lot more engagement around school nutrition um here in Petersburg. So fast forward to um the vision around our school nutrition program. How do we then continue to enhance our program and what do we need to do? So we wanted to continue with appealing food options is what I've heard from board members, from community, from everyone. How do we continue to have increased student meal participation rates because that supports our kids getting great meals while they're in school? And how do we provide job embedded staff training? Just some of the the v

108the vision around having a really really um student centered nutrition program. So what we did was in an attempt to continue our process, we then launched a formal RFP. We did two informals before. You all approved those two formals and we informals and we asked Miss Newton to launch a formal process because we had now exceeded the amount for small purchase. So here's what we did. So we launched um the RFP which then we worked with the Virginia Department of Education because again the first set of um informal requests where we did November to February was paid for out of local funds in Petersburg. from February to May, we pay for it out of local funds. Moving forward to the next step, we have to be able to use our federal nutrition dollars, which then

109changes the process. So once we're using the federal proc the federal dollars that we get as Petersburg as a part of our student population, we can use school nutrition funds because you all authorize general funds. We're not trying to use general funds anymore. or we're trying to use our school nutrition funds. And so we had to work closely with the Virginia Department of Education school um Virginia Department of Education to even launch this next step. So we issued a RFP. The RFP was on April the 18th. It was on our website. It was on all the business processes required. And again, the RFP was how can we continue to have what we have now, but go deeper and get even more than we got. So we did the process. The process was completed and the

110recommendation of award was sent to the Virginia Department of Education on May 21st, 2025. And we just received yesterday the approval yesterday afternoon from the VOE for us to be able to bring it to the board for your review and approval. And so that was the formal process. Remember, we had already done two informal processes. So this was the very next step for us to be able to continue having that kind of partnership, but having it look different and even better. So, so here's what we're bringing tonight. So, after that very very rigorous um process that Miss Newton led with the um with the team, here's who came out as the company that is being presented. So, the vendor Taher, Inc., we're very familiar with the contract timeline. We're asking for approval for contract timeline

111for July 1st, 2025 to June 30th, 2026. In order to have a food service management corporation that will work with your school division, it's typically a year contract and we're using federal dollars and it's renewable each year for up to four years. So, at the end of every year, we we will work with the Virginia Department of Education to assess and we have the option to have a renewal and not have to go back out for formal RFP process. The next piece is here's the cost. The cost is $629,000 33 35 and $33.35. I'll have Miss Newton come up if you have questions about how that process how you come up with that cost because again vendors give us the cost based on what we're asking for. And Miss Newton, who is a great negotiator,

112is going to make sure we're going to get the very best for everything that we're asking for. And we asked for a lot in our RFP for this. So, here's what we're going to get. So, we're going to get a full-time manager. Just so that everyone is aware, you must have a manager if you're going to have a food service management company that works with your school division. And remember, we're going to keep our employees. All of our school nutrition staff will remain. All we did was focus on the menu part, the food part, all of those pieces. And so, but as a part of the scope of work, you must have a manager that's Petersburg City Public School employee. That is a requirement from BDOE, but we ask for a manager on the contractor's

113side so that they can make sure that everything that needs to be done for the company gets done the way it's supposed to in alignment with what we're asking for. We also will get three full-time shifts. Now, we will have one for elementary, including Westview, one that is focused on middle school, and one that's focused on high school. So, they don't have to run back and forth trying to share. They are focused and they're here every single day, five days a week. If you remember in the informal, we only had them three days and it was only two and it was a different process. What we're going to get different now is we're also going to have a staff dietician that will help support our program. That staff dietitian will be remote because that is

114a part of the process. Um, but we will have a full-time dietician. We will also have job embedded nutrition staff professional development. That's not just in response to something. Now we have they have we have time to have a full job embedded professional learning that happens as a part of the everyday work that our school nutrition department is working on working with now. all of our all of our school nutrition department, they'll get ongoing staff development and not, you know, not just as as a part of what we had before was great, but we need to go deeper and we need to have more time. And so, they're going to provide that. Our um award contract, they will be responsible for helping to lay out the meals, what the meals will be provided, what they

115look like, what we're offering. They will be the primary arbitrators. Is that correct, Miss? of that process of our whole menus pro all the things that we've provided for feedback. They're going to take over that portion of it, but they'll be working handinhand with our nutrition staff as a part of our scope of work for the RFP. What we asked for was that we wanted to see an participation because we're all about some goals. We wanted to make sure that we could see an increase in participation in our school breakfast program by 10% so that we know that our kids are ready to learn. And we also wanted to see a 5% increase for lunch. And so those were just basic metrics, but this is a part of what we're getting for the cost. And

116of course, Miss Newton can talk about anything extra, but this is who won the award based on a very rigorous and confidential process in alignment with the code of Virginia's procurement process. And so here is the cost. And again, it's coming out of our school nutrition funds. And we have lots of school nutrition funds. Is that correct, Dr. Greywood? Yes. We have lots of school nutrition funds that we have access to in Petersburg given our our student population. So, we have money. So, we're not using any local dollars. This is all our school nutrition money because that's who really should be paying for the work around school nutrition. Okay. Next slide. It's thinking. Oh, that's not the right one. Maybe that's another one. Sorry. Okay. Sorry. Oh, I'm sorry. She updated a version. Sorry. She

117probably didn't. That's okay. So, at this moment, um, I will just stop right there and again say and I'll pause for questions. Thank you, Miss Brown. I'll start this time to my right or no, I'll start the last time to my right. To my left. You good, Miss Lundy. Miss Mrs. Tucker. Mrs. Tucker, M. Proctor, Mr. Pierce, I'll say it this way. The first time this came out, I was supercharged and uh ready to go for this. Uh when I read the contract, however, that supercharge went in the water. I said, "$600,000 for who? Who's going to pay that?" However, now that you've explained it and we see the details, what has come out of it? Uh the only other question I might have uh and it's great. I'm glad to hear it. First one

118to vote for it. U however uh when they say uh you mentioned something about a remote staff dietitionian. Now, how exactly is that going to work? Okay, so I'll have Lori come up. So, as a part of the negotiation process, what you can provide in the state BDOE, they also um were working with Lori as well. They can provide options. And so, Lori, I said she's always looking for how we can save money. And so, you look at the options of what you can provide and say, do we need that person here every single day, all day, or can you save money by having them be remote but still be assigned at Petersburg? because the dietitian is going to lay out what should happen as far as the type of work and so Lori can

119speak to the various options that we had and that was a way to save money and actually the state also kind of recommended. So one of the things that we found out um with the dietitian is that was best p practice in the field. So most districts had a remote dietician or nutritionist that did the work for them sort of behind the scenes. that person will be dedicated to Petersburg. But it saved us annually $98,000. So we felt like that was a win-win for that. We would still get the services. They just wouldn't be here in the building. So that's why we chose that option. They gave us four options. They talked about reducing the number of chefs. We opted not to do that. This is the option that we chose, which was the remote

120dietitian. Okay. I appreciate that. And the only reason I ask is usually I've never been a huge fan of remote work because I've seen the evidence of remote work. So uh that's the reason why I asked. So it's only going to be so let me let me make that real clear. They will be working in the office with Taher at their home office. They will only be remote to us. Okay. So they are in a physical building. All right. Thank you. Appreciate it. Thank you, Mr. Chair. No questions. Oh, thank you. Thank you. I have no questions. Thank you. Oh, I'm sorry. No, she says she doesn't. Okay, you're good. Appreciate it. Thank you all for the hard work. Thank you. We move to our last report and that is policies for first read F.

121Thank you. Thank you board chair Pitchette, school board members, our policies for first read this evening. If you take a look at the screen, you'll see our policies this evening. The very first policy is PCPS policy BDDE. The policy title is rules of order. It's our VSBA policy alignment BDDE. And the purpose of this policy review was based on the last review was done on 11520 and no changes have been recommended in align with VSBA 515. Our next policy policy FEA our PCPS policy title is educational facility specifications. It's in alignment with VSBA policy FEA. And the purpose of the review was policy language was not revised. Legal references updated to add Virginia code 22.1 141.1 and 22.1 through 141.5 created by House Bill 2618 and Senate Bill 1413 and that is in alignment with

122VSBA 525. Our third policy policy GA AD and that policy title is access to employees social media accounts. That's VSBA policy alignment GA a and the purpose of this review is a policy reviewed based on the last review done on 116 2019 and no changes have been recommended and it's in alignment with VSBA 515. Our next policy policy GBF for Petersburg City Public Schools the policy title is report of discrimination and our VSBA policy is GBF in alignment with VSBA. And the purpose of this policy review was based upon the last review done on 52 2018 and no changes have been recommended in alignment with VSBA 1012. Our next policy PCPS policy and our PCPS policy title is national motto and it's in alignment with the VSBA policy IEB and the purpose of the review

123was based on the last revision done on 72220 and no changes have been recommended in alignment with VSBA 520. Our next policy, our our next policy is policy JC. Policy title is school attendance area that's in align with our VSBA policy JC. And this policy language has been updated to include option to permit enrollment of a student of a dependent active duty member who does not resi reside within the school division when certain criteria are met. Footnote updated to reflect amendments to the Virginia code 22.1 through 7.2. 2 by House Bill 1881. Cross references have been updated and is VSBA 225. Our next policy is JCJ and that is policy title is classroom assignment for twins. The VSBA policy alignment is JCJ and this policy language has been updated for clarity. VSBA 525. That concludes

124our policies for first read. First, first sorry, next one. You're good. Okay. Thank you, Miss Brown. Any questions? These were our policies for first review. So, they'll come back to us next at our next board meeting, June 18th. Also, Miss Brown, I wanted to to go back if you could explain um Miss Tucker had a question. explain why we are not allowing Taher or they are not allowing Taher to do the after school feeding program because I think you did put that request in. So absolutely that is a great question. So as a part of any process and I know Lori has left out but as a part of a process in negotiation process um companies from what I understand is they'll say hey you know we're we want to be able to do this

125for the school community. According to the Virginia Department of Education, they did not approve um us providing taught her providing th that those meals to our football players. And so um Mr. Martinez, can you remember, can you outline what the reasoning was? If you could just read what the reasoning was. And so and so we got, you know, it's interesting. Virginia Department of Education approved our award. And so there was some conditions. And so one of the conditions is that they do not provide that for our football players. Were we very much disappointed? Absolutely. But Mr. Martinez, if you can step to the podium and actually uh read exactly what their response was as to why they um did not approve that and only approve the award if we had agreed to not allow that.

126I can paraphrase that real quick. Um basically what the chief operating officer of VDOE um sent us basically they said any free or no cause value added incentives offered by Taher Incorporated such as feeding sports teams or providing free snacks are prohibited. These are viewed as potential gifts from a contractor if such services are to be provided to her incorporated must issue a formal invoice to the school district and these expenses cannot be paid for using school nutrition funds. Coach Lawson said they're going to try to use feed more. Okay. And m Miss Tucker um coach Lawson shared that he's also he's going to try to use feed more. they that's what they that's who they used to use and so he's going back to them to see also and then you know also they

127have um groups in the city of Petersburg organizations that also sponsor meals for the athletes after school so he said they will still use the same method that they've used before absolutely so absolutely gave so that was one of the conditions of their approval um and there were other conditions as well just basically that we would have to submit for the first year all the invoices and um payments to Taher to make sure that the VDOE is able to review those. Um though that was a second um conditional approval. Is that correct, Mr. Martinez? Yes, Miss Brown. They gave us a uh about five conditions. Um and the second condition was all personnel involved in the procurement and execution of this contract must sign the school food authority written code of conduct. Um the third

128condition was every expense related to the food service contract must be supported by the comprehensive backup documentation including detailed invoices receipts to subst substantiate the cost. Um the fourth condition was Petersburg City Public Schools are required to submit copies of all monthly invoices, detailed receipts and associated documentation to the VOE until further notice. This is to ensure all costs are allowable and necessary under federal and state regulations. This the district is reminded of its obligation to make all food service records available for state or USDA review and to retain these records for a minimum of three years. Um videoe is currently pending submission. Uh so basically it's like they're constantly going to be auditing us. Um as well as the last condition was due to the current uh vacancy the district must immediately name an

129interim school nutrition director. this individual along with the permanent the the interim director once hired must meet all USDA hiring standards. Um and they submitted to us exactly what um that particular person um is required such as um they have to complete eight hours of food safety training within 30 days of hire um and and and other things like that. Thank you uh Mr. Martinez. I know we've had lots of conversations but thank you. um we are keeping the focus on our students and what we're trying to do for kids and we will of course adhere to what we need to but we're absolutely going to provide our kids with the very best opportunity to have a great nutrition program. Um and I stand by that as a superintendent and I know that the board

130stands with me around what we're going to do for kids and that's not going to deter us at any point. We're going to do what we're supposed to do, but we're also going to provide our kids with the best that we can provide. And this is an opportunity to transform our nutrition program, not on a temporary basis, but on a permanent basis. And so some of the things that you saw will now get we'll get even more and it's going to be better and it's going to be all the time. So, thank you. Thank you, Miss Brown. I just want to share with you Miss Brand also and to the board members one of the viewers who's they're looking at the meeting they said to let you all know that the food nutrition piece is

131outstanding if you're hungry then you're then you're angry and you can't focus. This is very much needed. So they thank you for the presentation. Thank you. Thank you. Okay. Next we will move to our public comment period. We do not have anyone signed up. I think everyone out there employees. Yes. So, we'll move next to our action items. 6A. Miss Brown. Got to flip yours over. Okay. They're not on there. It's not on there. They're on there. Okay. You got anything? Okay. A thank you board chair pitch and school board members. We'll start with item 6A our Carl Perkins and Claude Moore grants. At this time it is the superintendent's recommendation that the school board approve the ISAP Carl Perkins and Claude Moore grants as provided. We'll also move to 6B one at a time.

132Yeah, because these are these are different. So, let me go back. Okay. So, thank you. It is the school It is the superintendent's recommendation that the school board approve the ISA. Okay. Gotcha. Yeah, because you have three in there. Okay. So, again, I'll follow up. It is the superintendent's recommendation that the school board approve the ISA Carl Perkins and Claude Moore grants as provided. Then we'll move to our school security grant security officer grant. It is a superintendent F3 and and 6A. That's it. Sorry, it's not on here. Oh, I see it. Sorry. Sorry about that. Thank you for your patience. So again, is the superintendent's recommendation that the school board approve the Claude Moore the Claude Moore grant, the ISA AE grant, and Carl Perkins grants as provided. Right. Hey, board members. The grants

133were presented by Miss Smith at our last board meeting. And these are the applications for approval to send to the state department and some of them have already I'm just going to be honest. Some of them have already gone because they were late coming to us. So the applications went on but we still need to approve them. Board policy and procedure at this time. Is there a motion to accept the superintendent's recommendation? So move Mr. Chair. Second. Mr. Dan, second by Mr. Pierce. All in favor? I oppose. Motion carries. And I think we will bring the Which one's missing? The gear up. We'll bring the gear up on June 18th. We have that to do the gear up. Okay. Next, we'll move to six. Did everyone say? Did I say all in favor? Okay. Thank

134you. We will move now to 6B. Thank you, Bo and school board members. U for our school security officer grant. It is the superintendent's recommendation that the school board would approve the school security officer grant that was as provided. And as a reminder, um um Chief Rona um provided a presentation on the school security grant. Remember we have I think we obtained five new um school resource officers. We presented at the last meeting. So this is the grant and so it is my recommendation that the school board approved the school security officer grant as provided. Thank you, Miss Brown. Any questions? You've heard the recommendations. Is there a motion to move moved by Miss Proctor? Is there a second? Second. Mr. Pierce. All in favor? I oppose. Motion carries. And Mr. Bronco, we need to

135sign that per city manager. All right. Thank you. 6C. 6 C. Thank you, Roger. Pitch, school board members. Um, it is the superintendent's recommendation that the school board approve the new turnaround principal job description as provided. And and I do apologize. Any any questions? I should have called you because I I do have a question. Any questions? My question is my question is the salary because the individual I I know you can go up. It's with experience. But the minimum right is is 88, but should we talked about this at Mega Walk? Should we have a range? We all going to have a range. We all have some. Okay. Can we have a range? Because a person that's a turnaround principal should have extensive experience on turning a school around. And when you see 88,

136we'll change it. Yeah. If we could have a me have a range. Okay. We had the range. Yep. Right. Okay. We'll go ahead and and I meant to call you. I'm sorry. No, you good. Long as you're at the range. Okay. Perfect. So, we will thank you both and schoolboard members. we will add the range and that's what will be posted on our um on our website on frontline the the approved board um the approved job description along with the the job range. Thank you. Is there a motion to accept the superintendent's recommendation? So move Mr. Chair moved by Mr. Dance. Is there a second? Second. Mr. Lundy. All in favor? I oppose. Motion carries. Thank you. 6D. Thank you board chip and school board members. You just heard the presentation on our U proposed

137ELA and math curricular resources from Miss Massie and the academics team. So, at this time, it is the superintendent's recommendation that the school board approved the textbooks of ELA and reading for grades 6 through 12 and mathematics for grades K through 12 as provided. You heard the superintendent's recommendation. Is there a motion to accept? So, move. Moved by Miss Proctor. Is there a second? Second, Mr. Dance. All in favor? I oppose. Motion carries. 6E. Thank you, Proin School Board members. It is the superintendent's recommendation that the school board approve the VCU RTR, which is our grow one of our grow your own programs here in Petersburg. And so, um, this is theou for us to continue to partner with the Virginia Commonwealth University for our RTR programs for teacher and leadership. And so at this

138time, it is the superintendent's recommendation that the school board approve the VCU RTR program and and program as provided. There's no questions. Is there a motion to accept the recommendation? So move. Moved by Miss Proctor. Is there a second? Second. Mr. Pierce. All in favor? I oppose. Motion carried. You had a question. I'm sorry. Um with the adoption. Cut your mic. Cut your mic. the adoption of the resources. Um we have amplify in it. Oh, sorry. We do as well. Absolutely. So, this is the continuation for the amplify. And so, yes. So, the presentation this evening is for the new resources. The amplify, you're absolutely correct, is a continuation of last year, what was approved. And so, this is Mr. Brown, if you could step to the podium and kind of explain um because Amplify,

139this will be our second year for Amplify. And there were things that were embedded into the resources. Hold up for a second. Which letter are you on? Action item D. She went back to Yo, you went back. Okay. I thought it was for what we had just presentation. I did because it was stated. Thank you. Yes. So absolutely. So thank you. So to this evening, just for clarification, we presented what was new, but this is a continuation of summer. So Mr. Brown can speak to the additional requests for Amplify as a continuation from last year. So, the curricular request for Amplify this up and coming school year is a wrap. Hold on for a second. Let's com Let's complete the Let's complete the motion on the VCU first cuz I thought your question was on

140VCU. Who Who made the Who made the motion? M. Proctor. Miss Proctor made the motion. Who second? Mr. Pierce. Okay. Okay. So, we did. Okay. So, all in favor I I opposed. Motion carried. Then we finished. Now, let's go on to your back to you to D. Isn't it D? Yes. So, the the request for Amplify, you're correct. Amplify. We did purchase Amplify last year. Um, as a part of the support for Amplify, Amplify provided a coach that was from the curriculum department of Amplify. And so we want to continue that because we know that our elementary teachers need really support around reading and so it's continue with that that coach support of Amplify not the curriculum piece but the professional development piece. Go ahead question. So with Okay. So with the amplify I know

141we seen a presentation the last meeting in regards to amplify. Um it was it was some questions on the survey that um I think Miss Blank presented. It was on the survey, but we didn't get a significant amount of teachers for that survey. Oh, I know she's tough. Yeah. When it came to amplify and the feedback that we got wasn't really it was low. Oh, you mean the responses? The responses that we got right on the feedback for amplify. Oh, hey Miss Miss Massie. Absolutely. So, the responses were low. So the responses were low, but the comments were. So if you go back and look at even going back and looking at the presentation from this this afternoon from my HR department, one of the responses was what do you need? What do the employees

142need? One of the the first question talked about the need for support around curriculum and content. And so we this coach that we're providing is to support our teachers around the area of curriculum and content. Amplify is a very um rigorous curriculum and we do need to provide additional support for our teachers. So we want to make sure that when we built our calendar out, we put in those professional days, but we also wanted to provide support on the ground for our teachers and our principles and our instructional coaches because it is a it is a rigorous curriculum. And this is what that um coach provides for our teachers. And Mr. Brown, is I correct that this is we that was already a part of what when when when it was approved last year as

143a part of the amplify adoption, that coach was already a part of that amplify adoption. Yes. And so we're asking the board to consider now approval to continue that for the second year of implementation of this um of of Amplify because we have a is it a three-year contract? I don't remember what we approved what you all approved last year. Was it three years? Okay, gotcha. So, three years. And so, as a part of the adoption, each year you adopt, I guess I'm thinking the professional learning aspect of that resource. As a part of the adoption, we wanted to make sure that we had someone who was a part of the development of that curriculum. And so Amplify, the company that who produced Amplify, would send someone who really knows that curriculum to support our

144teachers, but also to develop our coaches. And so that concept existed last year. And when we looked at providing our teachers with a new curriculum this school year, we wanted to continue that with Amplify as a second year because it was a big lift for our teachers last year because they were learning Amplify along with learning the uh the literacy piece from the state that's required and we just want to make sure that we really support them because if our teachers don't understand the amplified curriculum, if we don't create a foundation for reading at the elementary school and make strong teachers and strong instructional coaches, then our kids are not going to accomplish or meet their goals around academics and reading. And so that was the big push. Um we took the concept from amplifier

145that the division had already put in place last year and we applied it to math this year along with our e our 612 ELA curriculum. So the ultimate goal is to wing off where we won't have a coach every year, right? But that's what which I was telling I was telling that that was whatever you all approved last year for the amplify. You know, I love to see when when a board approves a curriculum, you also approve the support that goes with it. And that was very very nice to come into Petersburg and see that with Amplify being a very rigorous career that you all already thought ahead and embedded it into what you all approved. And so we're asking to continue that for the second year. Right. And the reason we're asking is because

146again going back to the three sets of teachers we have in front of our students. We have long-term subs. Those are who are working on certification and we have certified. and that each each group needs something different, but they need a longer period of time. And we're also trying to develop and strengthen our instructional coaches that are currently here as well. And that's very very important because and I know Miss Massie knows and and Miss Lowry knows when usually our teachers will would will say to us as board members, you know, whenever we adopt something that's new, they will come to us and say, "We haven't had any training on that." And they expect for us to teach it and we don't know how to use it. So it that's the reason I'm pretty sure

147you all have heard it in Richmond also. That's the reason we provide those coaches to give them that extra that training that they need. They are the experts. So to put the experts in front of them, I'm pretty sure the teachers are going to appreciate it. Yes, I definitely agree. We definitely need the support. Um so with the job embedded coaches, we only have one currently. Yes. that goes between the one that goes from school to school and they support but they also meet as a group when we have our um professional development as a team. They also come together. Um it has been really effective this year. Um they work with teachers in the classroom but they also work with teachers with planning and they actually meet with me and Miss Massie uh weekly

148to talk about what's happening in schools. Perfect. Thank you so much. Thank you, Miss Mrs. Tuck. That's it. Okay, we'll go to the next one. And that is 6E. That's the You want me to explain it? That's theou. Yes, board members. 6E. Mr. Pierce, this is in your award. 6E is theouou. Bossy Bonner um sent us theou from the city of Petersburg electoral board. Um with theou, we're not on E. Oh, I'm sorry. I just skip. while I'm going on. Yes, I'm sorry. We'll come back. Yeah. So, um, as I was saying, it it's a agreement between the Petersburg City Electoral Board and the City of Petersburg school board regarding the use of Lake Mount Elementary to be now the new polling place for Ward One. Um, they felt as though that um, it need

149to be more handicap handicap accessessible and they felt Lakemont was the place to be. They were having issues at Blandford with the parking. You all know a lot with the parking, a lot with individuals who were handicapped trying to go into the school to actually vote. So, they'll be using the multi Mr. Pierce, they'll be using the multi-purpose center down on the end. And so what they're asking um us to do is um vote on theou agreement and we have supplied them with the contact information of the individual who will be responsible for open the building and to allow them to put the equipment inside that night and also to open the building early that morning before election and also to if they needed to close. And so Miss Bren your recommendation or any questions

150your recommendation. Thank you board chair pitch and school board members. It is the superintendent's recommendation that the school board approve theou with Petersburg City Electoral Board and Petersburg City Public School Board as provided. You've heard the superintendent's recommendation. Is there a motion to accept? So move. Moved by Mr. Pierce. Is there a second? Second. Mr. Dance. All in favor? I oppose. Motion carries. And Mr. Pierce, it was shared that they they're going to try to start November the November election. Okay. That that's wonderful. Then we'll go back to E. I'm sorry. Thank you. Thank you, board chair pitch and schoolboard members. Um that is that is this is theou with our Virginia Commonwealth University, our RTR program and our partnership that we've had for several years. So now it is the superintendent's recommendation that the

151school board approve the VCU RTR program as provided. You said go back Miss Davis is confused. [Laughter] Okay, let's move down to G. Okay, thank you, school board. Thank you, board chair. Appreciate it, school board members. It is the superintendent's recommendation that the school board approved the food service management contract award as provided as a follow-up to my presentation this evening. Okay, thank you. You've heard the superintendent's recommendation. If there no questions, is there a motion to accept? So move. Moved by Mr. Pierce. Is there a second? Second, Miss um Mrs. Tucker. All in favor? I oppose. Motion carries. H. Move to H. Thank you again, Board Chair Pritchette and Schoolboard members. It is a superintendent's recommendation that the school board approved the overnight field trip request to enable our PHS students to attend the

152Virginia Tech imagination camp 1 and camp 3, June 15 through June 21st, 2025, and July 6th through the 12th, 2025 in Blackburg, Virginia. Our girls basketball camp at James Madison University between the dates of June 20th through June 22nd, 2025 in Harrisonenberg, Virginia. Our gear up camp at Virginia State University between the dates of June 23rd to June 26, 2025 in Petersburg, Virginia. And our Gear Up camp at the University of Mary Washington between the dates of July 13th to July 19th, 2025. And our MW STEM camp between the dates of July 21st, July 25th, 2025. in Fredericksburg, Virginia. And our PHS boys basketball team will attend the Border League between the dates of October 3rd through October 5th, 2025 in Las Vegas, Nevada. So, it is the superintendent's recommendation that the school board approve

153the overnight field trip request for our PH students. We need one more has another one to add. Thank you. So, as an additional part of our superintendent's recommendation, it is the superintendent's recommendation that in addition to what was stated, the school board approved the trip for Washington DC live basketball event for our Petersburg High School Petersburg High School students in grades 9 through 12. 14 of our students and they will participate in the live basketball event again in Washington DC and this will be under the leadership of our new assistant athletic director and our basketball coach Tyrell White. Are there any questions? Is there a motion to accept the recommendation for the field trips? So move. Moved by Mr. Dance. Is there a second? Who said that? Mrs. Tucker. Second. Okay. All in favor? I

154oppose. Motion carries. And I do you have I, Miss Yates, you have I. Okay. I It's right here. This the proclamation for Junth. Thank you. So it is the superintendent's recommendation that the school board accept the proclam the proclamation for the Junth holiday. So whereas on June 19th, 1865, over two years after President Abraham Lincoln issued the Emancipation Proclamation, enslaved America, African-Americans in Galveastston, Texas were finally informed of their freedom, making the true end of slavery in the United States. And whereas Junth also known as freedom day, Jubilee Day or Emancipation Day, commemorates this powerful moment in American history and stands as a symbol of hope, resilience, and the ongoing pursuit of equality and justice. And whereas the Petersburg City School Board and the superintendent recognize the profound significance of Junth in the lives of

155our students, staff, families, and community. and affirm our responsibility to honor the legacy of those who endured and resisted slavery and injustice. And whereas Petersburg City Public Schools are committed to fostering a culture of inclusion, equity, and respect for all and to educating future generations about the full and honest history of our nation, including the struggles and triumphs of African-Americans. Now therefore be it proclaimed that the Petersburg City Public School Board and the Superintendent of Petersburg City Public Schools do hereby recognize June 19th, 2025 as Junth in the city of Petersburg, Virginia and call upon our school community to reflect upon the meaning of this day to engage in dialogue and education and to reaffirm our collective commitment to justice, equity, and the celebration of freedom for all adopted this 19th day of June 2025.

156So again, it is the superintendent's recommendation that the school board approved the proclamation for Junth as provided. Thank you, Miss Brown. You've heard the recommendation. Is that motion to accept? So move. Moved by Mr. Pierce. Is there a second? Second, Miss Proctor. All in favor? I I oppose. Motion carries. Thank you. Next, we move to number 7A, superintendence report. Thank you. Thank you. Thank you, board chair preacher and school board members. I have a quick superintendent report this evening for information. So, we'll jump right into our superintendent report. And so, just want to provide our very p first purchasing update for the board for information is outlined by the board policy. We have a baitment at the schoolboard office. And so, just to give you background really quickly, during the planned floor installation at the

157schoolboard office, there were suspected ABS containing materials that were discovered following our so safety protocols. All flooring work was immediately ceased and we had to procure a vendor. We've procured Special Renovations Inc. of Chesterfield, Virginia. A certified Abbyus abatement contractor was procured to address the situation. The scope of work involved the removal and disposal of carpet Abessus floor tile and the associated mastic throughout all of the ground floor areas of the building encompassing approximately 24,900 square ft at the schoolboard office. The cost of this procurement was $98,200 and the flooring installation will resume once the abatement is complete and verified. Next slide. So we have our schoolboard office bathroom and toilet upgrade. This the back just the background information. And so our four restrooms were identified for renovation are over 50 years old and no

158longer meet the ADA requirements. After pulling up the floor, the contractor realized that the existing low height toilets, aging partitions, and deteriorated finishes likely harbor moisture damage and potentially bacterial buildup and structural in instability. The conditions that have comprised have compromised hygiene, user safety, and long-term facility in integrity. So, what we've done is we have gone out and gotten United Unlimited Construction, who currently works with Petersburg, Virginia. The project includes replacing all the toilets and urinals that are ADA compliant, fixtures, installing new solid surface partitions, and repainting all the walls and ceilings across the four bathrooms to ensure accessibility, cleanliness, and durability. The cost of this procurement was $73,63 um for the upgrades. After they removed the floor, they determined and found all of these things. So next again as a part of our capital

159improvements project. So schoolboard office interior painting. Here's the background. The interior renovation work at the schoolboard office arises from the recent reconfiguration of the workspaces which necessitated the removal of the cubicles that stand in the middle. Um and they have been exposed to significant damage to existing drywall surfaces. And so to restore the integrity and the appearance of the facility, major wall repairs and painting are now required. And so this work will be executed under a fixed price and is focused on addressing immediate needs identified by the facilities team and the professional recommendations. We've gone with our CPE contractors and if you remember CPE is our contractor that's doing the pressure washing and painting of all of our buildings. And so the scope includes drywall repair um the application of two coats of paint primer

160and finish on approximately 44,196 ft of wall space and 2225 ft of ceiling area. So they will not be painting everything. They will only be painting certain areas. So of course we have offices that need to be painted, but we're trying to keep cost down and focus on the most important areas in the school division. And so that would be the interior paint. Is that correct, Mr. Martinez? Okay. Thank you. All right. So that was our third purchasing update. Next slide, please. So here's our other purchasing update. So this is an update to our Petersburg High School bathrooms. And so, as you remember, we are renovating our bathrooms here at Petersburg, all six of them, the um auditorium and gymnasium. Those bathrooms will now are in the process of beginning to be um uh renovated.

161One of the things that the vendors found, so when they provided us with the first quote, they had not been able to provide us with what the cost of the urinals and the toilets were as a part of the initial process. So, they have finally given that information to us. And so now the toilets and urals have to be put into the new bathrooms. And so the final quote was outlined for the cost of the final phase of the bathroom renovations. So we went with United Unlimited Construction who currently works in Petersburg now. And the scope of the work includes the replacement of all the toilets in all six of the bathrooms here at Petersburg High School in those areas with fixtures being upgraded to electronic handree hands-free models to enhance hygiene and efficiency. All

162toilets will meet the ADA standards with minimum height of 15 in and featured elongated high efficiency low consumption designs and modifications may be required to ensure code compliance particularly for the urinal and ADA accessible units right here in our Petersburg High School. And so the cost was $88,56. So now we want to move to our national communications recommendation. I'm so excited. Our Petsburg City Public Schools Communications Department has earned national recognition from the National School Public Relations Society. Last week, our NSP announced that Frank Akens earned four publications and digital media awards on behalf of PCPS for [Applause] 2025. So, congratulations to to the team and to Frank Akens. We will preserve a we received the video award of merit PCPS measures of academic map progress video that was that was posted. We also received

163the video award of excellence I know I can PCPS our studentled music video. We also received an award of excellence for our Petersburg city public schools teacher of the year video and then our video series award of excellence for PCPS teacher appreciation month. So again, the National School Public Relations Society has recognized some of the work that we're doing around communications this year in Petersburg. So congratulations. Um, and we are on the [Applause] move. Next slide, please. Of course. And we see Vice Chair uh Pierce there at the podium for our wonderful graduation. Of course, it was my very first graduation as superintendent. So, it was a very moving and proud moment to our class of 2025. Our students were absolutely amazing. And so, we celebrated them this past Saturday at Virginia at the Virginia

164State University is what I'm being told. Uh, beautiful arena. And so, again, we want to congratulate all of our graduates. And so, thank you to our school board and to everyone for a job well done. And thank you to Miss um Miss Fields and her entire staff. Our next piece is I want to update you all as you heard tonight from Miss um Dr. Long Lane. She talked about some of the work we're doing in HR that I want to bring forward to you all so that if you get questions, you'll know that we have our recruitment efforts as relates to bonuses. And so in alignment with our essentials action 3.1 outlined in the corrective action plan, the Petsburg City Public Schools HR department is recruiting a diverse workforce. And so we know in order

165to do that, we have to provide some matching funds for salaries. And so we have a process in place. And so if you look at it, we're offering a retention salary to up to 10% above where they are where they would fall on their current PCPS salary scale with two or two-year commitments. So Dr. Long Lane, if you could come to the podium and kind of quickly talk through the process of what we're doing to try to get um additional staff here in Petersburg as it relates to our recruitment and what we're asking as I've gotten a question about how are we making sure that when people make the commitment, they are expected to keep that commitment. And um thank you, Miss Brown. for the matching. This is for individuals who are already employed within

166our division who have been uh given an offer in another division. And so when they bring that information to us, we ask to receive a copy of that offer so we can see what the offer is that they're going to be um receiving. We look at where their salary is with us. We look at where we're falling our salary range. And then we see how close we can get to that up to a 10% margin. Uh, anything outside of that we take back to the CFO and the superintendent to see if it's going to be feasible within our budget. Um, on the other side of that, uh, Miss Brown, if you want me to go ahead into the fully licensed part. Okay. Um, and then on the fully licensed part, uh, we have the $7,500

167bonus, which also comes with a two-year commitment. So, as we are, uh, rolling out the offers of intent to individuals, which they know is contingent based on the language within it, we're very clear in that documentation about the two-year commitment. And then we have them to sign on that document so that they are clear from the beginning that if you are approved then that is the required commitment and we're tracking that data uh in alignment with our um business and finance department uh because there are specific regulations about how you are able to uh retrieve those funds if they do not honor that commitment. So anyone in the school division if you get a different if you get a different offer for a certain position we can go up to 10% over the offer. Is

168that correct? Yes ma'am. Within our salary range. Yes. our salary range. So, we have that process in place. And then, of course, with the offer salaries up to 15% above where they would fall on the current salary scale for our fully licensed staff for new hires. Yes, ma'am. So, if I'm coming from a another school division, we can go up to 15% over what you make there. And if it falls outside of that, then it comes to the superintendent. Is that correct? Yes, ma'am. And then, of course, on top of that, we're getting $7,500. We're giving $7,500, but you have to sign a two-year commitment. And I think um board member Proctor, you asked about that earlier. So, that is that is some of the work that we're doing to be able to bring people

169on board and the commitment that they must make. And the um sign on bonus for $7,500 and those that we're doing for the CSI and TSI are given in two dispersements, uh one in August and one in November. Perfect. Thank you so much. All right. Next slide, please. So yesterday, this is really exciting. Yesterday, Petersburg High School actually hosted for this this region um a crisis management training. And so yesterday, the entire senior cabinet along with directors and our school site leaders. We were hosted by the Department of Criminal Virginia Department of Criminal Justice Services for a regional crisis management training. This was a very hands-on training provided for the tools and best practices so that we can prepare our safety and crisis plan. And so we had the opportunity to talk with other school

170divisions and also work with our resources to develop our plans. And of course we will be bringing that to the board as one of our presentations and our pre in the information that I'll share. And our PCPS leaders also engaged in functional tabletop exercises in preparation of before, during, and after a crisis. So we got a chance to actually model if we have to reunify at a different location, what does that process look like when a parent comes? How do we lay that plan out? And so we were able to do that yesterday and so we're working on our final plan and of course we'll be bringing that to the board as a presentation for preparing for next school year. So it was absolutely great training and that's some of our staff members and you

171see Dr. Greywood and others um that were a part of it. So the entire cabinet regardless if you were HR, if you are finance need to be involved in this process for crisis management. Thank you. Next slide. And so, of course, our wonderful heroism. We could not leave the meeting tonight without talking about our fantastic student, our Blandford Academy student, Ramier Parker. He was recognized by the Petersburg Fire Department for saving his grandmother and baby brothers when a fire ignited in the house. Amid the flames, Ramier made sure that his family made it safely outside from the fire. So that means that we know that our students are getting information because they do drills in school. And so that is a perfect example of that process. He knew what to do and he was able

172to get his family out and so we're going to recognize him at a board meeting. But I wanted to just say that it's posted everywhere. We have heroism right here in Petersburg and we need to call it out and name it and I wanted everybody to know that. So thank you Ramier Parker. If your family is listening, thank you. Thank you for a job well done. All right, next slide. My final slide. All right, that completes my superintendent report for the evening. Thank you, board chair Pitchett and school board members. Thank you, Miss Pram. Any questions from board members? If not, any committee reports? I know school has ended. No committee reports. Any new business from board members? Our next meeting is June 18th. And don't forget our retreat is July the 31st at Breitpoint

173in the Nicholas building where the bookstore is located. Uh yes, we do have we will have we will have food. Miss Davis Miss Davis and I were talking about we have crackers and water and chips, right? That's all. No, I'm just messing with you. I know cuz you will not come. Can we have some grits, some bacon, some sausage, some eggs in the morning? And then make sure Miss Davis brick on that. Thank you, Miss Davis. Okay. If there are no other announcements, is there a motion to adjurnn? So move. Moved by Miss Proctor. Is there a second? Mrs. Tucker. All in favor? I opposed. Motion carries. This meeting is now adjourned. 7:30 p.m. Okay, we'll wait. Yeah. Good. That was a good meeting. Uh-huh.