Public Hearing PCPS Proposed Budget @ 4:30 PM and Regular Meeting at 6 PM

001e e e on our 2026 budget Mr if you would call the RO Please Mr Steven Pierce here Mr Hal miles here Mr Kenneth PR here Mr Cy Tucker here M crer here Mr Bernard Lundy here Mr Adrian Dan here thank you m Mar at this time we'll move to number three good afternoon thank you board chair p and um school board members um we will now have our presentation this is now our FY 26 um proposed budget this is going to be our FY official FY 26 2026 public hearing for our proposed FY 26 budget so with that I will bring up um Mr John Wallingford our Chief Financial Officer consultant also the former Chief Financial Officer who worked with Petersburg beginning I think in February of 2024 is that correct Mr ringford February

002March March I'm sorry March 2024 and supporting him this afternoon is our current Chief Financial Officer Dr Maas Gra with so with that we will begin our budg a public hearing for our proposed FY 26 budget thank you good evening there we go I got [Music] it good evening evening Mr Pritchett members of the board [Music] Dr Mrs Brown so tonight I'm going to walk through a presentation that you saw um at the last board meeting I'm going to do this uh presentation not to the uh not to the same level of depth that I did um at the last meeting I'm going to go through this presentation um um briefly and then Mr prit you'll open the the public hearing for for any comments so here we go so the agenda this evening is

003uh as it was two weeks ago we're going to talk about budget planning uh um uh our general funds grants and our Revenue forecasts um we're going to talk uh go through uh some expenditure items and expenditure or recap and then I'm going to uh talk about a couple of additional items very good thank you Miss Jes so this slide is um in a normal year we'd have a strategic plan that strategic plan would lead into our budget process uh because of the transition Petersburg City schools has experienced over the past oh um year to year and a half um that strategic planning process is not currently in place so the next two slides I'm going to share with you uh identify the um the priorities that have actually uh guided the development of the

004budget as we move forward this first slide you're familiar with this was um part of Miss Brown's communication at the kickoff meeting at the high school and this talks about um uh the goals for the organization as we move forward enrolled enlisted employed and entrepreneur I always struggle with that word I'm sorry um and the goal is to um uh provide an education for students who come through Petersburg that puts them in the position that they could um uh achieve any one of these things at the point at which they uh leave the school division next slide please Miss Brown feel free to jump in if I get any of this wrong do you want to go back okay next slide here um uh are specific budget priorities again that are guiding our process this

005year the first one you can see here is uh Talent recruitment um uh uh leaders and teachers um are critical to um instruction for students the next item improving teacher quality and academic infrastructure uh followed by uh uh uh Improvement and that is teacher licensure and instructional uh framework uh items like that uh building a strong division Financial infrastructure and that's uh both budget and day-to-day uh Financial operations internal controls the next item you see here uh is addressing chronic absenteeism uh and student attendance and then uh uh finally uh the final budget priority is uh student social emotional learning mental health and wellness next slide please uh this slide is uh excuse me okay this slide is a representation of the state budget process uh the governor introduces his Budget on December 18th this

006year usually towards the end of December during the holidays the House and Senate uh separately make amendments to that budget uh their amendments go to the conference committee that conference committee uh uh tries to reconcile those sets of amend amendments uh and then it goes to the governor for adoption this next slide is a a graphic representation of a of a budget process and one that we'll have in place uh as we move uh through the 26 budget process into 27 and you can see that it starts with strategic planning uh process not currently in place um but that will begin in April uh for the coming year uh those things that feed into our budget development include uh School Board priorities uh School uh departmental input um those go to the superintendent and uh

007the superintendent adds priorities uh staff will make technical adjustments like salary increase benefit increases uh other potential increases Associated to things like insurance and fuel um uh all that information is put together we develop budget allocations for each school and then uh line item budgets are developed next slide please okay legislation at the time this presentation was made the general assembly had provided for a 3% uh raise for uh staff um which is approximately $1.2 million or $1.15 million to to Petersburg City Public Schools uh the general assembly is having some difficulty reconciling those budgets right now um and the the the the slides you'll see the next couple of slides that actually have dollars on them have numbers on them uh those are based on uh information from vdoe Associated to the governor's introduced

008budget next slide please this slide shows this is an important slide actually this shows that growth student enrollment growth in Petersburg has accelerated over the past couple of years it's it's uh trending upward and accelerating the last two years on this slide are forecasts that come from vdoe and you can see that um the expectation is growth between 100 to 150 students per year next slide please uh this is a picture of revenues from the city from the state and from other sources for the uh Petersburg City Public Schools general fund our fund one and uh across the top for the Governor's introduced budget then the Senate and House versions you can see that we expect to get from the city about $12.3 million um the the current introduced uh budget Governor's introduced budget provides

009for about 55.8 million for a total of $68 million the House and Senate ver versions add some additional funding um pushing up up our total revenue expected revenue for 26 to uh just a little bit over 70 million this slide is both fiscal 25 the current year and fiscal 26 and uh of note here as you can see the change particularly at the level um we're going to be receiving roughly $3.8 million more than we did prior Year yes sir Mr pre go back to your next slide we forgot to mention those so I can jump in with you um Mr wer if you want to here right ahead um just thank you very much board chair pet and Schoolboard members and so if you'll see on slide nine you see as a part of

010the revenue recap that the general assembly has provided for $1,000 bonus um with no required match for for identified employees and so what I'll say is at this moment with that in mind I will be bringing a recommendation for the board to consider for approval next um board meeting this month that we pass that we fully intend to pass on that $1,000 but however the general assembly has identified specific employees but just as with the $1,200 that we proposed as a you all approved as a school board that we would give to the identified employees the full-time part-time um full-time part the part-time um folks that we have on our in our division that work at least six hours a day um they will be getting the $1,200 from our investments that you all approved

011at the last meeting this is an addition to that and so my recommendation is that we pass that ,000 on to our employees and on to all of our identified employees that will match the same criteria in alignment with the code um for those employees so I will be bringing that to the board we will add an additional ,000 so we have the 1,200 then there will be an additional th000 that um employees will get if approved um by the school board so that will equal about $2,200 and so just wanting to be very clear that of course the general assembly has not given given us enough money to be able to do that we can absolutely follow the code and only um you know pass it on to specific instructional um employees and instructional

012support but of course we believe in all of our employees with the criteria that we laid out previously that they too should have um that 100 that ,000 um bonus and so I will be bringing that recommendation that all employees will receive that additional $1,000 which means we will have to go into our um budget and find the additional funds which will be about about 200,000 300,000 additional dollars that we will have to find so that we can pass it on to all of our identified employees and so again again 1,200 thank you for the approval last board meeting and then we'll be bringing on the 19th for an additional th000 to be paid out if approved 2200 to all employees on March 28th um the paycheck before spring break so just wanted to lift

013that so that school board members know that that'll be coming for consideration for approval need to correct it not $2,200 March only the 1200 it's going be for govern okay so Mr so board chair pre lifted um as we're I'm still learning the Commonwealth he said so um can we pass it on on the 28th I know we talked about it team so I guess Mr pret has said that we cannot pass that along until the governor signs off is that correct for the budget that's technically correct yes yes so we will need to basically won't be able to give then based on um but your pict um information we won't be able to give that $1,000 on the 28th unless he signs off and once the board um if the board approves on the

014at the next meeting however we know that that $1,000 will be coming once the the the governor signs off and then once the school board considers for approval then we'll be passing but we know that $1,200 will be coming on March 28th we know the $ 12200 and then the additional thousand is coming so that's still exciting for our employees that if approved they will get an additional $1,000 at a later time and hopefully we can they can get that signed quickly and we can get pass it on but that'll be the recommendation I love my lessons that I'm always learning thank you very much boy pre that's wonderful so there we go Mr W for so we know that ultimately our our employees will get the additional ,000 it'll just depend on the house

015and the Senate when they sign and approve but we know that the recommendation is going to be that we pass $1,000 on depending on whenever the final approval is so I if I could um Mr PR you make a really good point the the budget is still up in the air the governor's budget has been proposed has been introduced and that's what we use that's what those are the numbers we're going to use to build the budget currently if the general assembly can't get together and resolve their differences which is you know what they're struggling with a bit right now um I've seen in in my time budgets not getting resolved until May June July August and I'm hoping that's not an issue here but it is it is possible so you rais a really

016good point next slide please okay so this slide is this is just um the previous slide um But it includes fiscal 25 the current fiscal year it includes fiscal 26 and you can see the change in revenues uh year-over-year and the the percentage change is year-over-year of note um is the fact that uh while we're seeing a a pretty good increase on the state side uh our current understanding is that from the city uh we are going to receive the same amount that we received last year or in the current excuse me in the current fiscal year next slide please okay this is a similar slide but this is for our food service fund and our grants fund and again you can see those changes our food service fund from a a revenue and expenditure

017standpoint is a very stable fund uh in contrast our grants fund over the past five years has swung uh wildly up and down as a result of covid funding Esser and those grants and we're beginning to settle back into a pattern that we would have seen in in 19 uh excuse me in 2018 2019 that that time frame next slide please so this slide represents the the costs that really Drive our changes in budgets uh year-over-year staff salary increases are the number one thing that impact our budgets the general assembly has provided for a 3% raise for all staff this year and so that will be the primary driver the other major drivers are liability insurance for fire and auto and those kinds of things um uh we are expecting right now A 4% increase

018division-wide utilities we expect a 3% increase uh health insurance right now uh are uh our consultant has uh provided 8% as our expected increase and the last item that you see there is uh what's labeled non-salary funds and that is uh the monies that are provided to schools and departments that are not associated to salary and benefits and we expect that number to go up by a a number greater than two ENT uh if you recall last year there was a 1% increase on those funds and so this year we expect it to be a little bit higher next slide please this slide is the list that was provided at the last board meeting of those items that have been identified through a variety of sources um for potential increases to the fiscal 26 budget

019over the 25 budget and I'm not going to spend a lot of time although I will walk through these um the the first group of items are non salary and benefit or non FTE related and uh uh the first item is a signing bonus uh for up to 50 certified teachers uh uh planning for Virtual Academy Athletic trainers that we've actually provided funding for in the current year um but we're going to build it into the Baseline budget next year and then uh CIP tip uh which stands for a capital Improvement plan and Technology Improvement plan and between those two you can see about $2.4 million uh the rest of these items are uh individual FTE um and you can walk down the list supervisor of counseling and these again are determined based on the

020priorities as you saw at the beginning of this presentation uh dean of students at Pitman uh ad extended contract for the current ad an assistant ad uh an additional staff person in HR uh an assistant director of budget uh apparently aison 2 a plumber and electrician we are currently only have one plumber and one electrician in place uh data analyst and this final item really isn't a single FTE uh but it's a stipend and that dollar amount is not included here uh we haven't looked that up and made the adjustment um Mr W jump in thank you very much and so I just want to call to the community and everyone here's attention that this is the exact same presentation that Mr wford presented before no changes have been made we've gotten feedback from school

021board members we've gotten feedback from principls today and so this is the next step for the community public hearing and So based on all the feedback we'll go back in start cleaning up and making changes and bring to the school board for um final approval and adoption to move forward so just know that this is what we presented before and that none of the changes or suggestions have integrated just yet thank you so we don't have a high school basketball head coach position that was an original error but we left it there but we're going to clean it up for the final proposal coming to the school board because it is not a salary position it is just a stien is that men or women boys or girls that that is that was intended for

022the High School boys basketball coach but all of the coach positions are just stien positions so that never should have been on of there that was another learning point we just have take it and cleaned it up yet based on but we're going to after tonight we'll start cleaning up and bring back the final proposal next slide please so health insurance I I'm going to talk a little bit about health insurance we already mentioned that we expect health insurance costs to be um increasing by approximately 8% um it is a major cost driver between that and um our salary costs uh they really Drive our budget health insurance is roughly 9% of our total budget here so it's a it's a large large number number uh uh this item I've mentioned a couple of times

023in here I believe are our contracts are not on a fiscal year basis beginning on July 1st and running through June 30th uh our our coverage actually begins in October 1st and that's that's a little unique although there are some divisions that do it that way that's not uh common in Virginia uh we rely on the consultant uh who actually gave me a call today uh we rely on this consultant to provide us uh his expectation for rate increases uh going into into the new year and we uh typically will adjust those numbers after the fact so if we learn that our salary excuse me if we learn that our health insurance increases is 10% instead of eight we have to adjust up or 7% instead of eight then we adjust down and we actually

024free up a little budget Authority that way next slide please fund balance important uh important topic in July of 2020 uh the city council uh passed a resolution allowing the school division to keep their fund balance roll it into capital projects and fund cap projects that way uh that remained in place until 2023 when they res sended that and in August of this uh this past August they swept $6.1 million from our books as a result of this action next slide please this slide covers uh some suggestions um that uh staff here has made uh that we would think that we think would really help us um from a financial management perspective the first is to actually allow us to have the city allow us to main fund balance um we're suggesting $3 million and

025that net income or earnings and excessive Revenue in any given year um maintains that $3 million fund balance and then you know uh kicks to CIP and tip so if that balance reaches 3 million we have an extra million dollars left out of the operations we would be able to use that for uh our CIP number three here you can see implemented a fully funded CIP and tip that is something we currently don't have in place uh number four another very important item currently we build a revenue based budget we figure out what the two numbers are which primarily Drive our budget and that's uh State revenues at about 75 to 85% and then the city transfer um and once we know what the revenue is then we go out and build our budget the

026code of Virginia I think I shared that with you a couple of meetings ago the code of Virginia suggests that the superintendent is responsible to produce a budget that meets the needs of the school uh School Division and so that's one of the things that we U suggest uh changing and then finally item number five here is an accounting issue and that is that we intend to implement a capital projects fund for accounting purposes next slide is this is our budget timeline we are uh at that first bullet on the bottom uh and March uh 5th with this public hearing uh on March 13th we will present uh the uh proposed the superintendent's proposed budget to this board and the board will adopt that budget on the 19th then finally we are planning on making

027a presentation to city council the first week of April uh that first Tuesday I believe is actually April 1st and that's my presentation thank you thank you Mr wer okay at this time we will open up for anyone who would like to comment or give suggestions on the presentations presented is there anyone that would like to speak on the draft budget good afternoon board chair Vice chair board members superintendent and everyone in attendance my name is Vera Lewis I not only stand before you as an employee of 18 years I stand before you as the central office pea representative two things um the highly anticipated organizational chart will that be revealed before or after the budget is passed second um I won't go back too far in history but what I don't see reinstated which

028I hope will eventually be reinstated as far as a job position if not for this coming year for the 2728 is that of the sis specialist the sis specialist played a vital role role in governing our data in our power school sis um upon arriving in 2006 that position was a database administrator the database administrator was the Anchor Point for all data that was the only go-to person before 2006 and when I arrived in 2006 so then as time went on in 2009 the data analyst positions were created first there was one with me and then there were two because there was a need but the data analyst positions don't necessarily replace the sis specialist position it is supportive supportive of because although our roles are different we all come together around the table as

029do all of us in technology because our jobs Cod depend on each other um so I'm hoping that the the job was cut my understanding a year or two ago but that job position does play a vital role in it is needed back in our school division to make sure our data stays in compliance all right thank you miss m l can you tell us what is s student Information Systems specialist all right thank you okay good evening the B the sis position that she's speaking of was cut under the previous administration it was taken out but I talked to Miss Davis a few months ago she brought me in for a meeting and we had a a discussion and she told me that position was still there we were just waiting for the orch

030to come out just to um where it fell in but that that position the the while we were told the position was taken out she still saw it there in the budget and um I mean what she it was one of the positions that she we had a discussion about so it may be still there I'm not sure but um we can do some research to look at and we can start with Miss Davis because she did bring me in to have a discussion about it thank you yes student student information system yes the power school person yes that will be the the power in addition to miss H yes it will be the power school person to provide support and basically all technical support for the data that goes in the system and help

031our registers to ensure that we have correct and appropriate data in the system and provide technical support yes MH is there anyone else good afternoon board chair superintendent Brown and board members I'm Freda Curtis I live in W 3 um 88 woodmill drive and I am the PA Oran member organizer I have two questions but one question is we're talking about Insurance um health insurance we know it's always an increase in the health insurance and how much it costs but I'm wondering are we going to look at outbidding for other insurance companies are you sticking with the same with the same insurance or what you know what you going to actually do with it because we know the current insurance is not good for good for our employees so that was one of the one

032question that we looking looking at because we get a lot of questions about it and the second one under looking at the um the bonuses or the signin bonuses what is the stipulation for that are there going to be any guidelines for people getting those bonuses coming in because as we know people some people have gotten bonuses sign in and or don't stay what are the stipulations for that and I'll get back to your question Miss Lewis about the other question about the or chart I didn't get a chance to answer that but thank you for your question so I'll go backwards and so um I'll be very honest with you about the health insurance and so I am learning I think at the last board meeting I think boy CH PR asked and the

033board asked and boy Mundy and others asked about what are we doing about the um our current health uh our health insurance because I understand it's been a change every time there's a different person sitting in this seat there's been a change for whatever the reason and so what we were charged to do is to have HR go back and ask and so there will be a PO survey that's going out to all employees that will be asking their opinion and feedback on the current um health insurance process also what I'll say is I met with principles today to get their feedback on the current budget and they pretty much in a resounding voice said they did not like the health insurance it did not cover certain um pre-existing conditions there were lots of different

034things that I had not heard but all they were all in a room and we were all planning together and they shared that so that is one piece of data so I can tell you that so far it's not been very positive but what I'll say is and I have the money guys sitting in front here who have a very different perspective on health insurance because I think there was some savings or something that happened and if I'm misspeaking please help me but there was some savings that was achieved through that through that Health Care um selection but what I'll say here without over promising and under delivering what I can tell you is is that I know that we're going to have to take a different look and what I'll say is that when

035we take a different look because we're going to get lots of feedback I think about how this doesn't fit the current need in Petersburg it also is going to impact budget and so when you make a change which you expect there will be cost involved and I don't know what that looks like today would that is passed on to to employees is that taken half by the board have the board the School Division we're going to have to have those real conversations because we do need a very viable health insurance um because that's important because if you don't have health you don't have anything and you need to be able to work in a place where you have insurance that meets your needs but I think the board has already been asking about where that

036is because they've gotten feedback and so um Mr Wallingford and Dr gwood are not feeling very comfortable about the fact that we're going to start digging deep so just let every employee know that they're going to get a pul survey from HR the principals were told today that's going to have them give us all the feedback on that which means we will have to RFP it it has to go out for process um and then we'll move forward but again it doesn't start in July one of the things the principales asked and I'll get back to you in a second Miss they um asked about if we had to make a change would it be for this year that's going to be very difficult and the answer was no it would have to be for

037FY 27 which means and we're starting to plan for that budget in May April and May and so we will now have time to be able to do what we need to do so that if we're going to to shift then we can embed it into that budget for FY 27 that's the first part did you have a question about that before I EXC and follow Evette Wilson um VA representative also citizen of Petersburg 234 High Street Petersburg and uh to follow up on what uh was discussed earlier I think when the bid went out previously there was a warning about being very mindful of how it's going to impact the staff because you your your what you went with was a smaller pool a smaller organization and most of your people who were a

038part of the existing insurance company had their doctors already here in this region and so when you went to Optima or cica that was TI water area so a lot of those people had to change doctors and if you are a parent like I was when I'm comfortable with the pediatrician I want to stick with that pediatrician but in order to do that I we be buying I be I would be outside the network and so that create a problem plus the um prescriptions because you have a higher atrisk population for health insurance those rates are higher because there's small fewer people but the more people in the pool which was uh in the case of what was it Etna not Etna um Anthem you have more people in the pool so it's less money

039across the board for everybody and those are the kind of decisions moving forward that I hope that you take looking at who you're working with in Petersburg Public School what their challenges are high blood pressure you know your adver population uh diabetes um overweight obesity those are kind of things that insurance companies uh look at as costs and since you jumped out good luck we're trying to get back in unless you have a health care plan to help reduce some of those numbers you know I know Chesterfield because of their numbers going up when I was teaching there they had a health F Fitness we had Zumba and all locations you know trying to get those numbers down and that cost the but the investment is in your hands now because people look for benefits

040when they walk in the door a bonus is fine but if I'm spending my bonus on health care costs so it's not worth just all I share it with you thank you anyone else answer her last question sir thank you board chair preach and school members I want to just follow up um on the second part of your question related to the $1,200 bonus is that what you wanted to the signing bonus for this okay so the signing bonus if we'll go back to the slide that addresses the signing bonus so it's in the Investments line um I think it talks about the first 50 teachers so we're talking about the first 50 certified teachers so if you go to the Investments line um slide 11 maybe no right there thank you thank you very

041much so if you take a look at the signing bonus so this is in direct response to our quest to get more certified teachers and so um in understanding I know that Richmond City Public Schools is offering $7,500 for there for the first whatever number of teachers we want to make sure that we could compete and match that and so we are offering the first 50 certified teachers fully licensed teachers a $7500 signin bonus that was a clarification okay perfect thank you um and thank you Miss Lewis um following up to you so we I'm understanding that the budget will come next um for board approval for Board review and approval um to move to City Council on the 19th and then we'll have of course April but the plan is to roll out the

042new organizational chart um before the end of this month we had to wait and make sure we got clearance from our attorney around some of the minor tweaks and changes but we're going to roll that out before the end of March so I don't know if it'll be rolled out before the board finally votes but it will definitely be rolled out before we send it the city council okay thank you okay any other questions before we close you all good okay sorry I just had a quick question um for the parent Liaisons so we're looking to bring in two um will that fall under family engagement or within I think it will um if I'm not mistaken however will it fall under or like would it be like neck and neck with the family engagement

043specialist that we have or how does how would that look on the organizational Char so um that is a new of course from the last meeting we brought that because what we're trying to do I it's going to be a part of family engagement but it'll be deployed to schools so for example Petersburg High School so as I'm understanding we have our family engagement team that does a wonderful job but some of them are paid out of certain funding sources so for example title funding which means that they are attached to a school and so they currently work here at the central office and so they'll still be deployed however we want to make sure that our principles have said that they needed additional support on the ground so we're asking for two additional liaison

044positions so that we can assign them specifically to a school so one would be assigned to a high school because they are not title one so you cannot place a person in in a title one SCH was funded we can place a general funds um um position there to support the on theground day-to-day work so all of that has not been um ironed out completely but it is a part of the parent engagement team and so the liaison I think we had a position um HR is not here we had a similar position already there and we're trying to use that position but of course we will tweak any um duties and responsibilities and bring that for Board review but that is this is an attempt to make sure that every school has a dedicated

045person to be able to support and I think that this is going to help us like especially at the high school with funding supporting directly at the high school and I think um Dr Gay is not here to speak more to it um but again they're going to work in tandem because they're going to be a part of the engagement team so is it going to be more like student support was so I don't remember what student support I don't know what student support was that is an actual working directly with parents to support students so at the school whatever engagement activities are happening at Petersburg High School this liaison will be working with the principal and the parents because that is going to be about Petersburg High School so I don't know all the

046honestly I don't know yet all the different positions um but we are if approved then we'll be able to finalize a job description roles and all of that and of course I'll be bringing that to the board for review but right now we're just trying to get to additional support positions so that we can engage parents um even more and touch more schools and touch more parents perfect thank you thank you um I know we were talking about the bonuses but last year we had a very difficult problem with the fact that different people thought they that they were uh an administrator and they were thinking to get on that level to get monies and that caused a lot of friction um it we weren't aware of it at one time but it did come

047come along and then these individuals were not administrators for that I think they look at it for the are which they were working in but that didn't uh allow them to get those type of finan thank you board member Lindy if I could ask you if I could just get a little bit more information so you're meaning the signing bonuses specifically or just the the overall bonus from 26 from 25 budget or from this particular budget yes it just it all was put together and it's I'm I'm a ministrator I'm on the I'm on the L is and I'm an administrator but no you're not in that area you might have been one of the persons that worked in the mathematics area or another area but it wasn't that area of as an administrator and

048it did it caused a lot of friction what I think you're saying is the person if I remember correctly I'm sorry corre the the person was evidently in a teaching position and received a promotion and when they got the promotion it took them over the administrative side so in doing so they missed out on that that that yes the teacher yes because they went to the administrative side and they felt because of their years of experience as a teacher they should have gotten that bonus even though they're a new title now getting more you know eventually hopefully get more money there but I think that was going from one side to the other they felt that that should have come with them when they went because they they did their time okay they wanted the

049money so their teacher B right that's correct that's right exactly she's talking about because she did the person did call me called she wasal of she was in a teacher position she got a she got a um promotion mhm and we had already said we were giving the teachers the the bonus but because she got the promotion they told her she didn't qualifi for the bonus she was a different position there was there were about two or three of those there was several of them so so that's that's great context um um that's great information so B Melinda you wanted to go deeper well yeah because I was looking at it like the individual already had the position and you might have gotten some money but the labor of as the administrator does not make

050that and to be to be there right and that's where the confusion took place and that is a confusion for for for to take because you have not done that but you might have been in an area of mathematics or something else I am in this area but you're not the administrator of that and that c a lot okay so that's great information for me so I have that so I just want to make sure that I'm clear because we're proposing signing so signing bonuses for if approved for FY 26 will be only for teachers who are fully certified who are coming into the division new so that's everybody so that means if you're new that's what that's what you're getting you're going to get a $50 me $7,500 bonus for signing on to work

051in Petersburg and you're fully certified everybody across the division will get $1,200 retention bonus regardless if you are a teacher and you happen to get a promotion you're still an employee because we've already identified the criteria for if you are a full-time a permanent part-time full long-term sub you're getting the $1,200 we're going to apply that same criteria if approved for passing on the thousand whenever our government decides what they're going to do so that should clarify that even if you get a promotion to a position you are still in that group of approved eligible employees because you are full-time you are part you are long-term sub you are a a um 6h hour um part-time permanent part-time person but we're not stacking the debt right so leave this one alone but I want y

052perception is our realities okay you're saying that the people coming on board you're going to give a bonus now remember they're meeting people here who've already been here very long time and you're only offering them how much $1,200 so be very careful how you promote that because it's sending some messages coming in the door you're not guaranteed to be here by the end of the year but I've been here 15 20 years so just be careful how you celebrate that 7 that that money coming in first it's those people because I get it all the time I've been here a long time and I haven't seen and another thing I suggest you do look at your salary SC we talked with someone today about looking at making sure that the people who've been here who

053dedicated their lives here are being justly rewarded for that hardworking people who've been overlooked through up and down leaderships up and down schedules bonuses here bonus is there but somehow they were left behind so um if you're going to do a study we're do do a salary study based on the people that you presently have in the system you have some people who have degrees but are Paris so how do you justify that when they have degrees but you have a long-term sub who isn't and you're paying them money you see so you got a lot of that in your system we heard it today when we visited the school long conversations about that but I know it's not going to happen overnight but it needs to be something that um I wouldn't suggest your

054top because as you all pointed out here tonight that's a revolve door that should be a project assigned to somebody I don't want y'all to spend more money on Consultants but I'm sure you have competent people who can look at that over a long period of time on how they can best make recommendations for you to fix that well I thank you so much for that feedback actually I'll go back to the last board meeting where the board approved in the Investments for FY 25 we already they've already approved I think up to about 55 60,000 that we're going to be bringing in a company to do a full comp and class study this year right here and we're going to look at all of those things and they'll be interviewing from what I know

055about a comp and class and other places that I've the other place that I've been and they did a comprehensive piece they interviewed people they talked to people that got all that so we're going to have when they're done the expectation is that we're going to have a comprehensive study that shows that's going to hopefully be able to give recommendations to address the very things that you're talking about but we have to start and so we've already gotten approval to go ahead and get that company and get started this spring and I'll share with you and I'll depart as a teacher in Richmond Public School for 17 18 19 20 years Consultants came and made recommendations when I got on the board I could go in that closet and all of those recommendations that were

056made were still in there so if you're going to do the study than do the actual imp implication because like I said there are people been here if I saw it come and go all of the studies the dust and the cobwebs and those studies and the um and the the actual implementation of those studies were never because the money wasn't realized so let's just be realistic with your employees if people know where you're going they'll go with you and don't feel their head heads with oh this study is going to bring all the answers it's not readily but it gives us an opportunity to open it up and look at it closely absolutely and also opportunity to provide phasing in recommendations over the course of certain number of years it could be two years

057three years because typically I've seen compensation pieces recommendations everything doesn't happen like you said overnight but you have a three to five year piece to say we're going to do this the first year the second year the Third year so it gives people hope that we're moving because you can't do it all at once so I absolutely agree so thank you board chair and Mr Wilson is telling the truth I was just thinking our last study was done under Dr Nome and the board didn't receive any of those recommendations to move on salaries because the money was not there we paid a lot of money for the study but we didn't give any money to the employees so it is it's somewhere on someone's desk on the computer that's how we up like that I

058believe you all before I came on the board you all had some done one done also yeah and and and one of the things that I think all of us knew a lot if if if if you were going to the Empire State Building and walking up eventually you would be tired you definitely have to be tired and that's what we did with these steps situation we had people to come in at night and do things that weren't appropriate and it didn't help us there's no such thing as a step that's not even in education anymore that you went by steps that's what made everybody go backwards and everybody did go backwards including myself so that that's something that's happening that's something we need to not let happen again gotcha and I think it's going

059to be because we're in the budget planning process and we're going to hopefully push to get our comp in class we can get it ahead of preparing the next FY 27 budget so that recommendations can come to the board and it's all tied into what's possible for FY 27 what do we want to address for FY 28 it gives enough information before we even get into the budget process is that right Mr wener so that we know that we can build in if approved those some recommendations that can already be in the budget so we don't get in that situation of we didn't have the money we do it ahead of the budget planning process which is why we're doing it now and then we can bring and we'll have them come for them to

060present those recommendations and then we'll come as an Administration to say here's how we see the plan as year one year two year three so that people can see that you all are addressing um what we can address within each of the budget Cycles Mr in agreement with everything that's been said um moving forward I think we need to be very careful how we word what we're getting ready to do because one word can make a difference a difference a current position will make a big difference if you move from one position to another so one word can make a big difference so we we really got to spell it out who's eligible and and you know who's not eligible because if we just had said in your current position you will you will receive

061this and that would have solved that problem right there so wherever you are when these bonuses come out that's your current position and that will solve a lot of misunderstandings thank you the last thing Miss Brown I know that you all are going to bring this back to us next week and expecting the board to approve this list do you know when you'll be able to show us because I don't know about other board members I would love to vote on this but I need to see job descriptions I need to see what they're going to be doing before I vote on this and we don't have job which one of you talking about position the new positions right here so yes yes so I think you all already had that so I can bring

062what you all had so we're okay probably so yeah because most of these positions I think there was an ad before so what not a assistant ad okay so we'll need to we yeah Dr Lane is working on that so perfect so got you we had a we had a person in that position though because we moved them to Vernon John's Miss green was in that position ad assistant ad no this is a fulltime position so she wasn't at a full-time position that wasn't she was just working and working as assistant ad okay so it wasn't official okay but um you're saying all these positions had we already approved them that's why that's why I with and they won't approve this is what they suggested okay and then we're adding the additional as we've gotten

063feedback now we look at this list because which is what we're doing today so we've gotten feedback on okay have we looked at sis have we looked at is that 26 or is that 27 have we looked at X we know that we have a gifted position that we're going to add so this is just what the list was that we proposed before and so nothing has been cleaned up so what I hear is any new positions and we have positions that have already been in the division we're going to probably have to clean those up so what I hear is we need to go ahead and um provide those updated job descriptions for those roles because regardless of who sits in them because they'll have to be interviewed for here is the role and

064what they'll be doing and so that is um the supervisor of counseling I know you had it but it probably has to be updated we have a dean of students already throughout the division but it's going to be for Pitman Academy assistant ad is not full-time director of budget so we'll need to get those so I'll get with um um Dr Lane and the department so we can go ahead and get those so we'll need to get those because we're going to bring it so that when you just said something you said assist ad is not full time you mean it's full time I mean I'm sorry it's full time be full time it's it is full time so that'll be a position that's new okay that's fulltime that we'll have to tweak and change

065I don't know if there was a job description for before she was just acting in that role and apparently I thought they had that but I don't know maybe it's similar to what you described okay so we'll get those job descriptions so we need to get those and I need to bring those to close session yes okay got you thank you MH and we will vote on them before we approve the draft it be a draft budget that we're approving because we don't approve the final budget until out the city council approves and then come back to us right it's the new positions that are up there new positions that are descrip new job descriptions right because like you said the supervisor of counseling we would need to look at that because been a couple

066years now since we had one Mr chair Mr and uh as we move forward with our plumber and our our electrician um we may want to put out there that we're looking for somebody that's multitask because a lot of people are hiring plumbers electrician they can do a little Plumbing work they can do a little carpentry work they can do electrical work so that gives us uh a better feel for people that get more bank for bucks but people are out there that are multi crafted so most people are hiring multicraft it may doesn't have to be a requirement but it would be nice if we could get people with those uh skills we we want to thank everyone for coming out for our public hearing this is going to end our public hearing but

067board members we need to go into quick close meeting to discuss personnel and we will returning back czy check talk about reign of emplo okay board members we need a motion to go into close so move by Mr londy second Mr [Music] Dan pursuing to section 2.2 3711 A1 of the code of Virginia it has been moved that the school board go into closed session pursuant to the section to discuss reassignment of an employee all in favor I oppos motion car thank you Mr e e e need of the Virginia Freedom of Information Act a roll call vote will be taken to certify that to the best of each member's knowledge one only public business matters lawfully Exempted from open meeting requirements under the act and two only such public business matters as were identified

068in the motion by which the Clos session was convened were heard discussed or considered in the Clos session by the board prior to the vote any member of the board who believes that there was a departure from the requirements of one and two as read shall so State the same indicating the substance of the departure that in his or her judgment has taken place does any board member wish to respond hearing no response we now take to Freedom of Information Act room call Mr Steven Pierce yes Mr Hal miles yes Mr kenit yes Mr car Tucker yes M Joyce Proctor yes Mr Bernard Lundy yes Mr yes thank you Mr Mario there was no action from the close session at this time board members we need a motion to adjourn we will adjourn and move

069quickly for those who would like to vote on the art that is out in the hallway and we'll be back at 6:00 there motion toour so move by Mr is there a second Mrs Tucker all in favor opposed motion carried as me we'll be back at e e e okay good evening everyone the time now is 6:05 p.m. we like to call our regular board meeting to order M maros if you a call the road please M CHR here Mr miles here Mr Kenard here Mr car Tucker here M Joyce proter here Mr Bernard lendy here Mr a here thank you Mr board we move to 1A approval of the agenda if there are no changes I accept the motion move ly second by Mr Pier all oppos motion carries next we move to one

070B moment of silence M Mario would like to remember the following during the moment of silence Miss Sanji Mason and family in the passing of her uncle Mr Wesley W Nicholas on Saturday February 15 2025 the family of Mr Rudolph Stevenson Jr retired Petersburg City Public Schools administrator in his passing on Wednesday February 19 2025 the family of Dr Robert C Lowry director of Maggie L Walker Governor school and his passing on Sunday February 23rd 2025 and Miss Sophia C former pcps educator and family in the passing of her father Mr William Seaborn on Monday February 24225 thank you at this time we have a moment of Sal thank you next we move to 1 C PL of Elance Mr M if you leave ask everyone stand I plge to the flag of the United

071States of America and to repic it stands one nation under God indivisible with liberty and justice for all One D correspond and correspondence thank you number two this BR recognitions 2 a thank you board chair pritchet and school board members I am so excited tonight um to have with us our Vernon John's Middle School boys basketball team we're so excited that they had an undefeated season this year and so we want to give them a round of applause woo and I want to bring the coach up and I also want to bring our um athletic director to the podium so that we can bring our wonderful fellas to the to the front so that we can celebrate you tonight we're so very very proud proud of you do you know how hard it is to

072be undefeated I know that you all understand that it's hard to win every single game and so we are excited for you so very proud and so this is the moment that we want to celebrate you and so we'll bring to the podium right there the mic sorry right there so we'll ask our athletic director Mr Bill Lawson to come to the front and um introduce wonderful coaches and also bring our students up forward so that we can celebrate them good afternoon Schoolboard chair superintendent Schoolboard members uh it is great to have an undefeated team here in [Applause] Petersburg uh I believe uh for middle school that's the first W that's the first uh they did have a couple exhibition games where they played um very well I must say uh they played against uh

073the number one eighth grader in the country and they played well I was I really watched that game and I was so impressed with none of them back down you know he gets all his notoriety but our kids they really stepped up and played I think we were lost by what five seven seven points so you know it was a tremendous game and I was just very proud to be there and just to see them really step up to the challenge it it really meant a lot but I'm going shut up at this time the head coach coach Gregory who is a graduate of Petersburg um first I just want to um thank Miss green and you know um coach Harris and coach lawon for even being in this position and being the coach of

074Ron John's Middle School um second I want to thank my coaching staff um thank the players every day for giving me a reason to show up for them um it's it's not possible with without them um I'm int I'mma introduce coach Vicks and um Mar Mason um Mar it's not everybody by the [Applause] way um Trey Reeves Z quaz [Applause] Rock David Walker Malik marman Monte Branch Ethan Hill Malik Tucker Marco tuer my [Applause] bad Mar Mo I call you MJ Jermaine sampa and khle [Applause] brigh and this is your undefeated verer John's wild cats all right I would like to add and thank uh Mr Mark West a graduate of Petersburg he donated the uh traveling suits that they have on all right all [Applause] [Music] right they're going to take a group picture

075of you right here do we have a phot she's going to take it everybody look forward first everybody look forward look this what I want y to do go through and you shake each board member's hand come on right start right here start right here with the best congratulations how you doingg congratulations congrat there you go congratulations congratulations conratulations they want to take after yall finish she she' like to take one more picture so don't congratulations all right congratulations y did a good job I was I was at some of them games I was at some of them games Co Hey look they going to take one more picture congratulations [Music] okay okay I we're going to take another picture okay I'm sorry I'm not okay I got okay one [Music] two congratulations [Applause] come

076on he he going stretch out cuz his was little like that when when he was in the eighth grade he grew but when he first came out there they were bragging when Frank first came out there he say you going start at God I said that but he grew but he grew yeah he grew up got your thank you everyone next Miss Brown we move to 2 thank you board chair PR and school board members I am so excited we just had our undefeated athletes from Vernon John's middle school but now we have our division spelling be winners finalists and winners woo yes before we recognize our wonderful wonderful spelling be winners I know that everyone knows how hard it is to be able to spell words even as an adult you have to go

077on your phone you have to ask AI you have to do spell you know spell check on your computers but our students actually competed as spelling be winners and so they were some of the finalists and that's pretty hard to do and so I just want them to know how amazing they are and I know that parents are out in the audience and I just want to say thank you because that is a byproduct of your support that our kids are here competing in the spelling be for the School Division and so with that I excited to bring to the podium Mr Paul Brown our chief academic officer and Miss ibony Massie our director of Elementary so that we can introduce and celebrate our wonderful spelling bee winners who were the best in the entire

078Petersburg City Public Schools so with that thank you all for your work this year with our spelling be and so we're excited to celebrate our kids thank you good evening everyone good evening I have to say I said it the day of the spelling be but it was such a great competition and each one of these students that we're going to recognize tonight we have to remember that they beat out hundreds of students to be [Applause] here and then our spelling be winner will go on to the division championship um to be able to represent Petersburg City Public Schools across the state so very excited I'm going to acknowledge all of our winners although everyone isn't here tonight so I will acknowledge um all of our winners as your name is called please stand so

079that we can okay and please come forward okay all right so our school winners for Vernon John's we have Kesha mang mangi and I don't think she's here today well congratulations from waln hill we have Aubrey Johnson from Lakemont we have Dennis p p thank you come and say your name sir cuz I will definitely mess that up say your whole name my name is Dennis paspa and he is from Lakemont Elementary School okay all right and then from Pleasant Lane you want to come on up all right and we have Caleb Benjamin from Pleasant Lane and then we have our district winner from Cool Spring Elementary School and her name is Rael Davis [Applause] congratulations all right and we'd like to give a moment to Miss Kelly she's here representing Cool Spring she's always

080ready to support her students so congratulations to you Miss Kelly good evening Schoolboard pritet School Board chair pritchet Vice chair uh superintendent Brown um all school school board members and our families that are online and everybody that is here today um we are just so proud of rayel and we're proud of every student that competed because that's really what it's about is that competition um but real has been working so hard studying um her teacher Miss farmer has been working with her as well and one of the things that Riel said that really helped her with her studying was actually one of our um software programs that we use which is Lexia um so she said that lexio really helped her with um vocabulary and also the Latin uh prefixes and suffixes so it's great

081to see that so we're just so proud of Rael and thank you Mom and Dad if you could stand as [Applause] well so thank you and of course all of her siblings so um we just can't wait ryel to see all the awesome work you're going to do at the regional be thank you that's all the parents and um can all the parents that are here please come up and stand with your um child [Applause] can we get um can we get Miss Brown and board chair presser to take a picture with them yeah up there well everybody everybody but everybody gather around that's good that's good you ask for it right too you got get up they going make us they gonna make us get up all right all us going get [Music] up

082like that thank you okay okay one two look this way perfect thank you [Applause] everybody going now you know that's right you know people people come for the kids people come for the kids that's good that's what it's all about thank you once again everyone and congratulations once again to [Music] our Toc thank you board chair pet and school board members I am excited tonight to introduce two of our newest employees that are joining the team here in Petersburg and so tonight we'll start with our newest member of our executive cabinet Miss Chelsea Von who is our new Chief Communications officer so we're going to ask her to come to the podium and the mic and so she's coming to us all the way from California and so we are excited that she has decided

083to join the team and of course U Miss V is going to tell you a little bit about her her experience and what she's bring and how she's excited to be a part of the team so welcome Miss V and welcome we're so glad to have you here in Petersburg well thank you for the warm welcome this evening and this week thank you board chair members of the school board superintendent for giving me the Deep honor of being a part of this organization you have assembled ID a dynamic and distinguished cabinet members that I'm so excited to work alongside learn from and collaborate with them to hopefully strengthen our Communications and you have an outstanding superintendent school board that I already deeply admire and look forward to working with so thank you again for the

084opportunity I come from California as mentioned from loai California I worked for a large Public School District out there in SWA County loai Unified School District and they span 350 square miles 48 schools 27,000 students about 5,000 employees I was with them for seven wonderful years and prior to that I worked in government Affairs for about seven years as a lobbyist in Sacramento and Washington DC in which my clients were a portfolio of K12 school districts and Community College District clients so I've spent my career working alongside and with public education institutions and I love what I do and I'm again just so excited and grateful to be here all right welcome welcome thank you and Miss fanger and the team is going to help us tell the story of Petersburg and all the work

085that we're doing and so we're really excited and she is too so welcome welcome again this is day three for you day three yes absolutely and now I'm so excited to also introduce our new school board clerk who has joined us from right next door in Petersburg right next door in dinti [Laughter] Miss I am so sorry okay right next door in D Woody so we are excited so please miss Tiara T sorry Tia I always mispronounce her name name what's the last um it's only been three days absolutely Miss T Tiara Tiara Tiara Davis who is our new Schoolboard Clerk and she's going to come and talk a little bit about her experience we're so excited to have her on board to support our work here in Petersburg and support the school boy and

086I want to thank Miss bereal for jumping in to support as well coming back so Miss Miss Davis tell us a little bit more about yourself and we're glad you're here Miss Brown everyone I'm sorry Sor I'm extremely shy and I was like I'm not on the agenda I'm not going to have to say anything today hello thank you so much I come from Chesterfield and D wedding that is where I currently reside I have Ting years of customer service insurance and legislative and Regulatory experience for the past 20 plus years five with legislative and Regulatory with another agency with the state so I'm very excited to jump on board both feet in and learn the ropes so I can assist you all in doing great for Petersburg but I'm very quiet I have a

087servant's heart I'm here to help but I thought I was going to be sitting off to the side I'm [Applause] sorry thank you Miss Davis we're so glad to have you on board that's the last time I'll put you on the spot so thank you to our employees we're excited to have you on board and we have lots of great work to do as we transform opportunities learning and success for every student in Petersburg City Public Schools thank you thank you and welcome look forward to working with you we move move to number three board members approval of the consent agenda 3A Miss Brown Personal Agenda thank you board chair PCH and school board members it is the superintendent's recommendation that the school board approve the final Personnel agenda dated March 5th 2025 as provided

088also it is a superintendent's recommendation to accept the minutes for 2225 to 2025 pcps Schoolboard disciplinary hearings as provided so that is section A and section B for the approval of consent agenda okay is there a motion to accept the super recommendation A and B Mo move by is there second second Mr all in favor I oppos motion carried next we do 3 C donations thank you board chair p and school board members it is the superintendent's recommendation that the school board accept the donations received as presented and as you look up on the screen I understand that there are no no donations at this moment for this time period as a team wa a minute let's see yes right there thank you thank you Miss Yates and team so for the period of February

08916 2025 to February 28 2025 there are no donations for this period so thank you all that continue to donate but that is our that is our um report for this month so it is a recommendation that the school board accept this report with no donations as received as presented so Mr is there a second second fa I oppos motion carries move next to d thank you scoop thank you board chair pitchet and school board members it is the superintendent's recommendation that the school board approve the purchase of services and as you can look up on the screen this is for the consent for the agenda so as they bring it up so this is a recommendation for the school board to approve the purchase of services for accounting and audit related to related services

090this is for any of our accounting services so when we have investigations when we have things related to um um funds and investigations that need to be done we need to have a service already with within the School Division that we can tap into so that we're not constantly looking for someone to do that work and we already have them as a part of the work and so this is a Cooperative contract with Petersburg City Public Schools through vot Virginia Department of Transportation and so we want to use that to move forward so it is our it is the recommendation that the school board um approve the purchase of services for accounting and audit related Services the total amount will will not exceed $60,000 and the work is scheduled to be completed by 6:30 2025

091thank you m BR any questions if there no questions take a motion is there a motion to approve the superintendent's recommendation so move by Mr Pierce is there a second Mr Lundy all in favor I oppos motion carries thank you next we move to number four superintendent and staff reports 48 thank you school board thank you board here and school board members our first presentation of this evening is our map winter data winter data which of course is our Universal screener that we are implementing in grades 1 through eight um for the termination of growth and achievement related to our SOS related to reading and math and so of course we did a presentation at the previous um two board meetings regarding the fall data for our students since this is a new roll out

092so now we wanted to come back and bring the winner data if you remember that at the time of the first presentation which was the fall Baseline data students were in the process of taking the winter winter assessment so now we have Dr darder Jackson our director of accountability to come back and talk about H how well our students have done what growth they've had from fall to winter Dr Jackson thank you good evening everyone good evening Schoolboard chair Pritchard Vice chair peerce Schoolboard members superintendent Brown all our families that assembled here with us and all those who are joining us online I am Dr dearra Jackson I'm excited to be able to present to you the winter map data this actually has our growth point so we can see how students are fearing all

093right first slide so the first slide is just kind of of a reminder that this map assessment measures both growth and it also kind of predicts achievement just like the so test so similar to the so test with the new accountability system we will receive credit for achievement as well as growth so again map is a great predictor that we're using as our screener in Pittsburgh City Public Schools so the first thing we're going to do is analyze our fall versus the winter data then we're going to identify Trends strengths and areas for improvement and then we're going to talk about proficiency levels and how we can make adjustments to our instruction next slide as a reminder map again is adaptive assessment for students in grades K through 12 is used across the um country

094in math reading language arts and science is administered three times a year in Petersburg City Public Schools we administer the map and math for grades and students for grades 1 through 8 as well as reading for students in grades 2 through 8 again it supports um data driven instruction for planning it helps to um it helps to track students growth and again most importantly it helps predict how students will potentially perform on the standards of learning assessment so we're going to first focus on growth so if you take a moment to look at this chart it shows two different symbols it has your blue bar graph which actually shows the growth and then you see the kind of orange diamonds and that was actually what the student should have um achieved that was their predicted

095growth so if you look at the chart and you notice from grades 1 to 7 they're predicted to grow a lot higher in the lower grades because they have more room for growth as they become a little older they know a little bit more so the potential for growth is a little less so I want to kind of make sure you kind of focus on that so with that being said it's a lot difficult for some of the lower grades to reach that growth point so looking at math grades three demonstrated the highest overall growth with six um growth points although grade eight was closest to reaching their actual achievement growth in math if you look at um reading grade eight has the highest growth as well as exceeding their expected growth so these Trends

096are um um is a way to help us know how we can Target act struction across all levels to both support reading and math next slide now we're going to kind of look at a little more closer um by each grade level to see exactly how much students grew so I'm going to take a moment to notice the First Column shows your um grade level the next column shows the number of students growth and that event meaning in order to show growth they to take it both in the fall and winter the number of students um that were projected to grow the new students who actually met their projections and then the percentages so doesn't mean that all the students didn't grow but who actually met their projected growth so I'm only showing who actually

097met their projected growth so if we look closely right now in math overall 8th grade exceeded their projected growth by 51% and it's highlighted there in red for you can you go back to the the one right before Oh the first slide okay that I just want to highlight in addition to Dr Jackson as we again look at the the blue bars and the space between the blue bars and the gold diamonds so the gold diamonds is the target so each student in every grade level had a Target they took map in the fall and they said by the time you take it in the winter here's where we expect you should be based on your grade level and how you perform the first time in the fall how they performed in the winter is

098the blue bar they if they didn't meet meet their target that's where you see the space so all of our students showed some level of growth but they may not have achieved the Target that was set which is those diamonds if you look at eighth grade what you see is our eighth grade as Dr Jackson said it their growth Target the Target where they should be the second time they took the assessment was already set they actually achieved their target there's no space between it they absolutely so at the eighth grade level that tells us so what's happening at the eth grade that they met the Target that was set for them after they took it the first time and they exceeded it and then you see how far from the target seventh grade is

099you see how far from the target our first and second but again Dr Jackson talked about the fact that at the early grades the bar is set extremely high for where their target should be and they're furthest away that doesn't mean we don't have work to do but it just gives you a visual picture of here's where the bar is and here's where our kids are related to where they said the assessment said we want them to be when they took the test the second time I just wanted to make sure that everybody was clear on that and that we celebrated the eighth grade and took a look at in the lower grades what grade level is closest to their target third grade if you see third grade at the elementary level they are the

100closest I think for math yes for for math to the Target that was set for them and so I just wanted to make sure that that was really clear um for everyone in the audience and in across the division thank you thank you and as superintendent just mentioned now I have the actual data to show you those numbers for how close the students were and half um they fair so for grades one you can see that 22% of those students met that projected growth again didn't mean they didn't grow but they actually met those projections and for um math for second grade 19% for third grade 36% fourth grade 30% in math fifth grade 32% sixth grade 36% 7th grade 33% and again for e8th grade they exceeded it over 51% of those students met

101that um targeted growth so over half of our students in 8th grade and so we see that we have at the second grade level we've got to dive deeper and understand only 19% of the students showed growth from fall to winter and as you see superintendent just mentioned some of my key takeaways of course 18 um our eighth grade show growth definitely our third grade and sixth grade um demonstrated potential and promising we definitely need to focus a little more on our first and second graders and telling their interventions a little bit more to support them so they can actually reach their projected growth similar slide with this time focusing on math right here you can see sorry reading sorry the first one was math thank you focus a little bit more on reading as

102you can see again eighth grade had the highest percentage this time 55% of those students met their projected growth second grade 25% third grade 30% fourth grade 27% fifth grade 38% sixth grade 41% and 7th grade 39% so again sixth and seventh grade again showing strong um growth with 41 and 39% again we need to focus on our third fourth and fifth grade they have moderate success but definitely our second grade has the most potential and um space for growth key takeaways again there sixth and seventh grade showing strong growth but really need to kind of focus more Improvement on our younger um years which is our second graders and again the majority of our students grew absolutely but they may not have met their growth Target and look at sixth grade at blenford that

103we getting close to half of the students meeting their growth Target so that's what we want to if they meet their growth Target then they're moving in the direction that's going to get them closer to showing proficiency so again we look at the data so what's the next steps we definitely want to start implementing targeted interventions for our lower grades one and two to focus on math as well as reading for growth we need to again celebrate eighth graders who have actually exceeded their potential um their exceeded growth we want to make sure we strengthen our instructional supports in grades three through seven to ensure steady progress we want to make sure we utilizing our small groups differentiating instruction to address any learning gaps that superintendent mentioned that bar and how they actually have room

104to grow and we want to do this using um um data decision driven we want to again involved our families continue to share those data reports and providing strategies they can use for support at home again this was focused on growth next slide so now this next few slides I'm going to show you is actually how they predict is more focused on proficiency how close are the students to actually passing the assessment the student has in a fall and in the winter so the things that they knew in the winter um in the fall was set at one pace by the time the winter come the bar actually grows you should know way more than in the winter than you knew in the fall so it's not the same um Target so they raised the

105Target by raising the target so in the fall you'll see for um the math we had 2.1% of our students who were showing advance in the winter that went down slightly 1.6% of our students were showing Advance similarly with the Proficiency in the fall with proficient we had 40% of our students again it went down slightly to 32% with um the basic students 37% and that part increas increased slightly to 42% and then below basic also increased to 3.8% so we definitely want those arrows we going in the opposite direction we want to see more increase in the blue and green eras areas and a decrease in our yellow and our um red areas so if we combine our proficiency meaning those who scored advance and those who passed overall 42.3% of the students in

106the fall were projected to pass the math whereas in the winter it went down slightly only 33.7% of those students were projected to pass so we this definitely shows us there's more room for interventions that we need to focus on in mathematics again especially around our younger years all right now we're going to look at it again similarly in math I mean in readings this chart is similar to that in math it's kind of indicative it shows again Advance we had 2.8% of the students scoring Advan in a fall was predicted to score Advan in a fall whereas 1.8 in the winter went down 1% proficiency is 3 um 35.1 went down to 29.4% again if you combine those together you'll see there was a decrease from 37.9% in the fall to 31.2% in the

107winter whereas the student score in basic increased from 54.9% to 56.5% and Below basic also increased from 7.2% to 12.3% again we definitely need to make sure that we're focusing our and targeting on our interventions to make sure those arrows are going in the opposite direction we want students to increase more in advance and proficiency and reduce the amount of students basic and Below basic so again our overall Trends we notice there was a decline again overall in math and reading and then we want to make sure we focus our instruction to make sure we figur out what can we do to increase our instructional interventions focusing on grades sixth and seventh for computation estimation and measurements and math 8th grade reading um we focus on literacy comprehension want to implement more small groups want

108to actually make sure we doing differenti instruction and then we're going to monitor progress towards the spring to make sure our students are meeting those targets accordingly before I end I do have we were able to get a couple um I know you asked about maybe how how does the staff feel about the map assessment we were going around so we able to have a short video of maybe just two folks so far but we do have other principles who are willing to um share about map as well as parents who are here I know later I'm going to get different parents to share about [Music] map I think one of the greatest benefits of the map data is the ability to track our students and really use that data from year to year so

109after the students take their initial assessment we're able to look at that data um and see how they progress on each SL strand for math um help make growth for them and create those instructional groups based on the scores that they receive and then using the growth that they have during the rest of the remainder of the school year we're actually able to move those groups and make decisions based on how we think those students are progressing so it's really great for us being able to see our students and track their progress from year to year even at the beginning of next year we'll be able to look at the data from this year and make decisions on where those students should be grouped in the classes that they should be taking for their best

110success um I think na has a lot of different benefits but I think the one that I um the the biggest for me one that we can see with kids be on a national level how they compete against other kids in their grade level um but we also see where they are from when they got here in the fall to where they are in the spring how much information they obtain how much knowledge they how how much knowledge they brought in over the course of the school year um and I think that kids should have personal class like they to understand that yes you know you have to know what all kids your age should know but you should also celebrate your WIS and um I think M gives them the opportunity to celebrate the

111small WIS and their growth for their personal best so we go back one more slide just want to reiterate so principles are really using this data at this time I'm attending data meetings and you hear the data talks and they're really looking at the not just the numbers like I said those are numbers but those are actually students and those students have names and by clicking on those that number the teachers actually know the names how they can group them and support the students so we haven't had anything this powerful in quite a while so this instructional tool will really help us hone in on how we can support students and moving the needle um also I think um what's important is we're really trying to firm up our relationship with parents making sure they

112truly understand how to look at the map data and how we can support them at home and like I said I've been reaching out to parents saying hey how can we support you do you have a level of understanding and can we how can we we shared this um across all oh yes venues and as a reminder so we at the last parent teacher conference we gave out the parent reports for teachers um to give to their parents and those who weren't able to make it in we actually backpack those home actually allow for questions and they have been kind of flooding in so this is a great tool and I think Mr Brown might want to add a few things and I'll add one more thing while Mr Brown transitions um and I just

113want to just call the attention to back to our investments because we I think we all should lift this data we understand what the data says and so how do we in addition to these next steps we talked about um funding one point I think it was about $1.5 million authorization for us to get a 6 to2 curricular resource for reading and remember we don't have a consistent K we don't have a k through 12 mathematics resource that we can put in the hands of all teachers and so at the last board meeting you all authorized us to be able to adopt a new resource that will be k to2 for mathematics and then add six to 12 for reading which is going to help us put high quality curricular resources because we do have

114such a varying um um Continuum of the types of teachers in Petersburg and so with that I'll turn over to Mr Brown but I want to call your attention to some of the things you all approved that's going to help us you know dive deeper and provide resources for us to teach our kids and and I just in in addition to everything that was said one um thing is to remember that this is the first time our students are being measured in a long time where they're receiving um checkpoints along the way throughout the year so from Fall that fall data is that initial data and and and typically when kids take something new they probably give their very best the winter is when we have that goes back to motivation and so part of

115that is motivation where our kids are but that winter data is so important because those are the right now our principals our counselors um our teachers are having conversations with students around where they are and what they measure on map data and I always go back to as a principal as a teacher and I use map in my previous district and one of the things when I was a principal I would tell the kids and I know our principles are meeting with kids right now going over their map data and I would say to a kid okay how old are you if you're in eth grade they would tell me I'm 14 or 13 and I would say Okay um look look at your map data so you're 14 in 8th grade and your map

116data says hey I'm at seventh grade I would ask is that a true reflection of your skill and most of our kids will say no I can do better than that then I can have a bigger conversation with our kids to set goals and so we have one more round of map data that's coming up before so our kids are setting goals for themselves so they can become as we say we want our kids to be independent Learners so they can have an investment in their education so we're having our kids set goals for the next piece if you look at where we are I know Dr um Jackson mentioned that right now we have for map data about um over a little bit over 30% of our students for reading that are in proficient

117or Advanced but as a principal I'm going to look at TH and as a teacher I'm going to look at those kids that are um in the basic area cuz those who are we call our bubble students and what can we do to support them to move them over the hump um and so principles are right now having tutorials when we counsel after school today principal like we had tutorial set today so principles have already put in some some things in place to support students so we can get that growth and one of them is tutorial they also have put in place um some workshop for teachers because in order for teachers to be able to support students they need time to plan so some principal are holding um Saturday planning days for teachers uh

118we're having data how to read data and use the data in the classroom it's a lot of new learning so I just want to say thank you to our teachers and to our principles for taking on this new instrument that we're using and and we've had it before in Petersburg my understanding we've had it before but taking this new this instrument and using it to help our students become independent learners but have a have ownership in their learning um and so I want to encourage our parents if you have not picked up your child's um parent report please do because it suggest some things you can do at home in order for us to get all of our kids to advance and proficient it's going to be a partnership between the community parents and the

119school and so this is I I'm just happy that our kids have this and that we are seeing there's a lot of potential here and there that's that's what I see we it's giving us a foundation of how we support our students and how do we plan for our kids and I'll turn up the questions stay here I definely thank you Mr London uh two things uh do our kids enjoy the fact that when they are working with each other they can actually see what's being done the advancements I would say as I visit classrooms um our kids definitely um enjoy working with each other and supporting each other in the classrooms um I think that we as teachers and as Educators we have to do a better job of planning more engaging activities for

120them and planning those activities based on their learning style and so um we've had um if you in the elementary school we did um our walks around Amplified looking at what our kids were doing in the classroom and our kids were um working in small groups they were going away partnering I saw kids supporting students um and then at the high school and the middle school even though we don't have map at the high school it is something we want to look at because our eighth our nth graders and 10th graders we don't have a true indicator of where they are in ela and math before they get to 11th grade to have to take the so and so this may open an opportunity for them but our kids definitely um support each other and

121and I think our role is to plan more engaging activities for them addressing their learning styles I I hope that we also can continue to use the the instruments that we're using for these uh processes because I think that the public the community will probably get very very involved to see how this is taking place maybe that's something we can put up at different times so that they stay what's really going on yes sir M Tucker any questions Miss Pro just question you mentioned as an item that there was a a diminishment um between winter and uh fall and spring and so what were your learnings as to why that occuring so when you look at now and I know Dr Jackson mentioned it but I learn some other things we learn so it's two

122different focuses so one was growth so what that means it wasn't necessarily a decrease in growth they didn't me their growth targets for growth but as far as the achievement that was a slight diminished but the B was also raised but there that means that means that's an area where we need to focus so not everything was glowed so what you know is our Advanced number of advanced students went down as well as our proficient by 05 and 1% that's an area that we can focus on to make sure that they continue to grow and be proficient while we also add those bubble students over the hump and again we have to rec kind of going to re at our focus our instructional focus and our small groups and adding more interventions to support teachers

123yes understand how to know Mr Brown talks about again we have different categories of teachers we have licensed teachers we have provisionally licensed teachers we have long-term Subs we have day-to-day subs and so all of the needs of pedagogy of how you teach kids is very different and so that is something which is why we talk about professional learning and all the things we have to do because if you're a long-term sub and your background is not necessarily education the way you're delivering instruction is going to look very different than a teacher that's licensed so I'll let Mr Brown kind of dig a little bit deeper into that but I just want to also talk about the support we're giving to teachers I think that's that's the opportunity where our principles right now are meeting

124with teachers and they are having professional development after school on Saturdays um these teachers are being paid through stiping um positions we're really trying to develop and build our teachers give them more strategies but looking at how they read the data look at the data how do they develop lesson plans and so our teachers have really taken on um the ownership of map and they are changing some of their ways whether they are long-term sub or sub or certified person they're really taking owning the data and saying what can I do differently to support students and so those are the conversations that we're having right now in schools because this data is not just a student data it is a data around instruction and for the central office even for us we're looking at what

125can we do better with rolling out our instructional framework um how do we going back to how do we pick um strong instructional resources to support our kids um one of the things that we talked about is like what do we do for math next year and for summer our kids they do need a math book in front of them instead of just a computer and so we're looking at all of those things because it's not just the students grade or score is our score and so we're just trying to look at ways we can do something things differently to support them thiss U just one question I foret which What U slide it was on but um you mentioned a little bit about what you talk about family engagement what we talk about family

126engagement uh the slide that I was keep going right there there it is down at the bottom uh my curiosity would be how are we or how uh are we sharing that information with parents because I know how difficult it can be um just the honest answer about parent engagement and getting parents involved U because a lot of that growth for those kids happen right at home uh sharing growth data with parents how is that disseminated uh just you know kind of share with us and I and I can share some things part of that what are we doing with that to get the parents you know actively involved in that so they can help their their children because I know when they go home you know there's got to be some type of connection

127for them to help them out Absolut that's a great question so so far I know I've already attended a few parent University sessions whether it was in person and online and they were also sending information home the next step is to make sure that the students have those additional resources so there was a QR code to tell parents how to help and support them but they actually need additional supports that we can send them home whether it's a program in school where it connects them where they can actually work on things at home to kind of bridge that Gap and parents don't have to be the one to say hey um I Mayan not understand this higher level math but I know if you get on this program for a certain amount of hours it

128can help support your learning gaps and help you grow so that's the next step that we're working on now utilizing programs that students can also use at home to help support their growth but we're continuing those workshops working with parents through the university talks whether it's online or in person and then again s an information home and some of the backpacks of those student parents who could not make it to the conferences so those who came to the conference they received the information and those ones who were not able to come we sent that home in the backpacks and it has a code on it where they can kind of scan with their phones if they don't have a computer to kind of took them to that map site to support students but we have

129to make it's a continuous process to make sure we don't just say it's one and done just keep following up and say Hey you know here's the map data some more um intervention they can do at home to help support them um and and this I I don't know it might be a tough question but um um what type of measuring stick is it what would you use to see just how engaged they get how involved they get because we know this is important because a large part of what children learn they learn right at home and if they don't if they don't get it you know a lot of times it's because of other types of distractions that they might have so I was just curious to know you know out of all of

130that do you or will you have or can you find a means of measuring it to see how impactful it is so that's a great question so I know one of the new things that we will be able to purchase is a program called aale and it measures the students um productivity and it can kind of tell when hours and what times that's something new so we'll be to see whe they're engaged only in school or they're actually actually using this tool outside of school to support those gaps and the teacher can say hey I thought you going to go home and work on this for you know 15 20 minutes I haven't seen you use that so really we have to closely monitor those tools not just say hey go home and use it

131but if you don't come back and say hey I noticed that you're going to go home and use it but we haven't seen any productivity at home having those convers and we must monitor that in order to encourage our students to make sure that when they are actually at home they're using it so actually by monitoring those things is how we can say whether or not it's being done so that something that's actually that's forthcoming okay and and just lastly hopefully as okay hopefully at a later presentation maybe that part of it can be incorporated so we can kind of take a look and see just how engaged they' become yes and now I will say that in addition we've asked principles to when they're conducting their principal coffee or parent chats or ptas to

132have conversations with parents who are there around the map data how it can be used um at our last couple of community meetings uh with the superintendent we actually rolled out the um instructional framework informing our parents of here's how we want instruction to look we also provided parents with a um set of questions that they can use when they go in for a parent conference or there was a set of questions they can ask their kids kids and so all of those we will be partnering with our parent engagement office and we're actually going to be creating a website where parents can have access to all of that information but like you one of the things that parents have to do is we need our parents to get involved and so we are not

133assuming that our parents don't know or know we're providing a set of questions to ask them and say please when you go to a conference you know use some of these questions to guide you but we really want our parents to get involved because in order for our kids to grow we got to have the help of our parents parents absolutely okay thank you appreciate thank you Mr Mr Dan yes for the uh for our students that will be attending summer school will this tool be used to help them during the summer we haven't decided right so we have one more um time for this assessment to be given and it will be given um the spring um the summer we have not looked at that but that is a possibility we can check into

134that thank you yes thank you Mr yes U yeah leave that slide up um I have a um first of all I like that it's showing that almost 100% of the kids were tested that's one thing I really like I really like that and um but I do have uh it is interesting that advanc and proficient when down and I was just wondering because we don't want them to go go we we don't want them to go down we want them to go up um at the same time so um but but the the last two below basic and basic went up um you know just from looking at the chart I would assume that any anyone that's proficient probably will pass theol you know so we definitely want to see that number go up

135so um because of that what are we um how how do you address that how do you address that trying to get that number up trying to get more basic up to proficient how you addressing it there are a couple of things that should happen in the at the school level so when we when and I'm going to go back to using the data and what I know some principles are using the data right now how they're using it so principles have looked at the data and they like for instance we have right now 41% of our kids that are basic and we call those the bubble students those are students that if we do a couple of tweaks and a couple of supports for them we could possibly move them proficiency so schools are

136inviting them to tutorials um part of that is they're having conversations with kids because sometime you may be below basic right now but it could be because you were motivated to take the assessment and so having conversations with kids around okay where do you see yourself in three and two months when we take the assessment part of that is having the conversation with motivation the other part is is that our teachers are looking at their lesson plans they're redoing groups and figuring out which are kids they can focus on um to move them to the next level um I we I know that a couple of schools are holding um workshops and planning sessions on Saturdays to give our teachers more opportunity to spend time in the curriculum because part of it in order for

137a teacher to truly support a student that is at basic or below basic you got to really understand what the curriculum is asking the students to do and so part of that is on us we got to plan better as teachers and so those are some of the things that we're doing right now um we are looking at what can we do over the summer because we will have when we finish this we will have over 90 because the goal was for 90% or more of our kids to be tested and so we met the goal we and our kids are participating now it is now how do we set and plan for them and like I said you know I'm really pleased that you got such a high number tested I mean you know

138that's that's that's almost every kid y'all did a really good job doing that now we got to decide what we going to do with it and see that's the thing and that's what we're going to have to address um and also not just with the kids with the teachers that's not um certified and all the longterm s because when we talk about um staff development you really need to address every link not just your weakest link every every link and but the main thing we know where we don't have certified teachers and if we uh uh you know and we can focus on the kids that's in no areas also but not just the kids but the but the staff and um because if we strengthen the staff we're going to strengthen the kids yes

139sir that's the that's the way I that's that's the best way we can help the kids that's the bottom line if we can strengthen that staff and support that staff we're going to help those kids tremendously but the the the good thing is this the first time I going tell you the honest truth usually I complain ad data this the first time I've seen I had number come back like that so I really I'm really pleased with the um the the number of kids that you tested he gave me a really good picture of where we are thank you I guess the last strategy is which I fa to mention that we are in the process of bringing on tutors and so some of our kids will be working one-on-one with tutors um and and

140the classroom as well and after school it's off approval tonight yes it's yeah you know um hate to be the dead horse but over over again we got people that in staff development and I talk about spending four days a week in the schools with the teachers that need help and working with those teachers because that's the only way you can really address some of the deficiencies and find out where where where they are to observe them and be in the classroom quite a bit because you might pick up one thing from one teacher and something else from another teacher but if if the more time you spend with them you going to know exactly what you have when you evaluate them but you got to spend that time in there with those teachers some

141of the teachers don't need help you can see that from the results but the ones that do need help those are the ones we need to focus on absolutely thank you board member miles you're absolutely correct I think you hit it on the Mark about the different teachers that we have like you said certified uncertified if we build them up which is why in the FY 26 budget we're trying to give $7,500 to certified teachers right because if we can get even more certified teachers and our teachers are great whether you're long-term sub or otherwise we are attempting to make sure that we do that but I also want to talk about our next level of data analysis that we're trying to do because this is just step one we have to also look at

142as our strategy which is what I'm pulling on the attendance team how many of these basic and Below basic kids missing days how how many days are they absent that is a part of how you triangulate data is this is just one part of data for kids so the next one is how often are they coming to school and I bet you if you pull out below basic they are our High Flyers so our next level is to add more data points onto this so we have a complete picture of how miles and how he's why he's performing this way does he have a certified teacher is he absent a lot is he struggling in other mental health areas all of those things give you a picture of kids and where they perform because all

143those things impact their ability to grow and become proficient and so it is our triangulation so that is also the next step that we're working on as well thank you br I have several questions okay we we're under we're still under can you explain to us central office how often are you all doing instructional walkthroughs how often are you all in the buildings we're the team is in the building all the time so um I would say weekly almost the team is spent in the building most of the time I just did an instructional walk I'm not in the building all the time but I do know that Miss Massie um the um literacy uh coaches our Specialists they're in the building because they assigned to schools some days they're assigned uh we support new

144teachers they spend time in the classroom with new teachers they going in work with planning they go to planning time we just did an instructional walk where we are partnering with tntp to actually go in to look at how do we support our coaches next year so the the data the team our team is actually looking at the data and say how can we improve some things differently to support students and so I would say you know percentage of their the percent of their work time in schools is 60 to 70% of the week because the expectation is that we support schools now the individuals that we have in schools that I believe we have some specialist in schools are they math reading what we have some math Specialists interventionists and uh we have some

145math coaches we have math coaches so schools have math math coaches they have a literacy coach a Reading Coach um they're in the building a so how are they assisting the future so they should be supporting and planning and that's something principles have Direction over um one of the conversations we're having as we plan for next school year is that we needed some support with teaching our coaches how to coach because some of our coaches need support with how do you coach because we as again we have three levels of teachers you can't coach me the same way and for some of our teachers they are doing the best they are doing the best they can but if you are not a math person or you don't have a math background it's no way for

146you to expect that they understand every strategy to support a kid that may be below level and so part of that needs to happen in the planning time and so what we have to do is build our coaches up to really say when you're coaching teachers that you're not coaching it's not one size fit all it you may need to change your coaching your coaching method or strategy to support based on the needs of those students and so that's where we're looking at as well okay and Dr Jackson you had said that um you had talked a little bit about the parent University um when parents are out and you said some of this information was shared who is trained that works with the par with the university who's trained to explain this map data

147to parents I am so I'm the one that's um been trained I've been using map for quite some time in a number of different divisions probably over 15 20 years and I haven't been in school that long so you go around to with all of the so I join the session so when it's online I join the session online whether it's there in person so I think the last one was at Lakemont so different people came out from all different schools but I was there so and I have also now I started off as the main person but since then I've been training coaches and actually they've taken off I I was in a um data meeting the other day with Vernon John's and I'm like wow I'm learning more from you he's like Dr

148Jack's like no I'm not Lear you're not learning from me I learn more from you because they have embraced it they honestly have so I started off as a guru and I'm like no not anymore you take my hat from you because these coaches have really been excelling the Specialists have been excelling in literacy and in math they're knocking on the door okay well you said this but when I look at this report what do I see that at how do I drill down to the exact name how do I take twe these people out so it's not just me anymore it started off being me in um early October now the team has really taken over they really have taken the lead so we have people in the individual building stand that can help

149support principles not me because I'm one person started off it was me but it has really truly branched out but as far as those meetings I was main person there to help support them initially and I do sorry there's still I I didn't put this slide up there but I have so many when I say continuous PDS from the beginning even just this month some more scheduled for March like we're continuously to learn and refresh to make sure refresher that we're really understanding the map reports that's very important especially because it's new and the first time you hear it is foreign then once you actually have that data it starts to make sense to them so you know I kind of give them Pre-Sequel this you're going to see these are reports it didn't mean

150as much but once you actually have those numbers those numbers are students it makes a difference when I say you click on this number and it number changes the students names you see the AHA for teachers it's no more number you don't see you know 78 the number 78 you see 78 names those are students and that's when they hit home for the teachers that's when they make sense for the teachers when they actually see those names okay and so um just a suggestion to increase parent involvement I know we do the sessions at the schools but have we considered going out to pins PK Acres Aqua they actually had a space out there where you can have meetings and you can meet the parents and the parents are right there in their neighborhood yes

151sir yes we have and we have a couple of community meetings that we're going to be planning there at our last community meeting I actually met with I think she's the assistant director over the two largest housing um areas that that we have and I'm going to be working with her to arrange those meetings where she's having the parents there to discuss some things with the their Community but then we will um partner with them and talk about those that data point as well as attendance thank you board chair pre that that was the young lady that was there at the Vernon John's Vernon John's um community meeting she is the one that works with the the I think the housing support yes okay gotcha thank you okay and one more I promise this is

152it I know we only see about one or two retired teachers coming through as tutors that the board has approved how are we recruiting retired teachers to help get our students through and the only reason I asked that is because Richmond just released some data and it said that most of their scores are up in all areas and it was told to me it was because they were able to recruit retired teachers to come back to assist them so what are we doing to recruit our teachers to come back that's good question that's an excellent question I can't speak on retirees but what I can tell you is right now in order to get qualified tutors we um they probably add a little bit more we we're partner with tutoring companies that have qualified teachers

153meaning tutors but I definitely know that if you have a retired a retiree teacher coming in you're definitely going to increase um student achievement I can especially if they're from Petersburg they know the we're going we're going to bring in a company right with some teachers or what we are partnering with some yes some organizations that have tutors that have so there some of them are coming in that way some of them are retired teachers some of them are but I would agree that we do need to tap into that resource so if they are retired teachers that are listening uh please contact our HR department and they will be happy to um assist you and assigning you with a school so um if we have retired teachers listening we need everybody to help us

154with our students because retired teachers have uh wealth of resource and knowledge um and and that's what we need for our students and and we also need retired teachers to help Mentor some of our new teachers so there may be some opportunity there as well perfect thank you and I think Dr Dr Lane is in the audience and I think I heard what you PR say I think we need to actively recruit so we need to think about a camp pain and if we know of retired teachers we can start with that list but we also need to put out communication and start blasting out that we are interested in having our retired teachers come back and serve as tutors and so that is um something that we have of HR and we have our

155Communications person here so now we have another strategy that we can go out and actively recruit as well as anyone listening but we're going to have to go out and try to get them to come back as well I said this going be my last one I prob this one is going to be my last one this one this one is dear to me and I don't know how you all are going to fix it but I know how it can be fixed but you all going to have to figure it out you talked about ptas the ptas are not active in those schools I know that for a fact you I think you only have one that that's really one or two that's really having meetings or whatever but the other schools are not

156so what is the what is the plan because we haven't had ptas in about three years now so we will I do believe that we need to have pta's involvement and so um we that'll be a conversation that I will have with our principles because that's an instructional leadership issue that is a principal issue it is not a division issue the principal takes on the ownership of getting parents involved and so I will have that conversation with the individual principles thank you and we'll set expectations as well we'll set expectations for ptas um around that because again it is owned by the school you left bur out I'm coming back Mr at one time one of our main things that we were doing were we were looking at our support staffs that are in the

157classroom are any of those uh persons still working with our teachers are they learning any of the things that our student our teachers are doing like you it's as far as a par um professionals yes and we have some Paras that are just as strong if not stronger than some of our new teachers who really are and I can I'm not going to name a few but I just know some that are really strong who's helping to support those new teachers in those classrooms because they've been there for so long they know just as much if not more honestly than the new teacher so I have seen situations where that person is so strong in the room it helps support so that's why they say the numbers are hire in this classroom with a new

158teacher because this is a PA that's paired with them in some situations I do know that thank you m um I did have a question you mentioned I Exel which is an amazing resource um I did have a question about it um how are we ensuring that I Exel zern and Lexia are being they are resources in the class so um how are we ensuring that the resources are not acting as the teacher in the class because I I have I have seen where um in certain classes I Exel has been the lesson for the day for students so how do we ensure that that remains a resource and I do know last year it's a two-p par question I'm so sorry I do know last year we did a um Lexia and zern form

159um to just pick you back off of what a board chair PR said is there any way that we can do a Lexia or zern um orl form in the the community um I know we had great participation um virtually but is that something that we can actually go into the communities and allow our parents to come take some Chromebooks and you know allow the students to come and um we kind of explain to the parents how they can help their students navigate that at home yes that is a great opportunity so your first question around I Exel or any resource being replacing the teacher again you know and and I'm just very transparent um we have three sets of teachers and I would say if you have a seven grade teacher who has is

160teaching seventh grade math and that is not their content most likely the resource is going to be the computer-based program it is not the teacher's fault it is where we are in their understanding because one thing about Exel is it breaks it down for a kid to understand what we have to do better is how do we um increase planning for our teachers so that they have time to wrestle with the curriculum so they have time to learn so if math is not your content but you are teaching math because you care for children then we have to figure out a way how do we support you in that and that's that's that's the reality we're in um so I can't say if you walk into one of our schools you're not going to see

161that the reality is and for me I would say to a teacher if you know that your content is not as strong and you have an area of weakness in that area then the best thing is to support the kid while they're doing using I Exel because I would much rather you support the kid guide them through a resource that can really break it down for them then leading them down the road where they don't understand and create creating more misconceptions um as far as um Lexia um iel we have we've been looking at our Lexia your report and one of the things that we notice is that we have to give our teachers a chance to how to manage it because there's some some nuances to Lexia that needs to be andern that needs

162to be that some classroom management issues and need some support with teachers so from what I've seen I've seen a big difference between way way our teachers interact from the beginning of the year to where they are now and that big interaction is different whether you are a long-term sub a sub or or a certified person I've seen the adults and our kids really trying for the majority and that's something that we should be we should be thankful for because the most part of our teachers who are working with students they're doing the best they can where they are and sometime the best they can would be I'm putting you on Exel and I'm guiding you through it M well I just wanted to say that tomorrow night we have family engagement University and um

163Dr Jackson's going to be there I think to do the map and we are going to be working with parents on Lexia and zern and so as we go out in the community we can continue to do more of that you um I it escapes me right in this exact second blanford said BL okay blord blanford at blord total blank right now but it's at blanford thank you and I want to say just to the board I haven't had a to announce but I know that um so I have been asked along with and I'm going to be bringing um do Mr Brown and Miss Massie we've been asked to present at a tabletop at the Virginia Association of school superintendent um spring conference in roke and so um we will present um which is

164a little weird because we haven't been here very long but we've been asked to share the work that we're doing around zern um with um with other superintendents across the the Commonwealth so we are new at a lot of this and we're implementing some of these things and yes we have a lot of work to do but some of the things that we are putting in place and we have been using before we even got here have been very powerful and supportive of kids has it gotten us to where we want our kids to be absolutely not but we got to start we're going to get there but we've got to start and so now you see there's data in front of you there's a tool that our kids are being um um that our

165kids are now being measured against reading and math against the so um standards and if they're growing or not so we can actually talk about here's how our kids are doing yes we want the numbers to go up but we got a lot of different things we need to tackle but the fact that we're talking about it and we're saying hey we got to do better in X and everybody knows what we're trying to do better in is a step in the right direction and so again some of the tools that we're going to share with parents we're going to share with other superintendents as a very new team here in Petersburg just to say hey we've been trying this and here's some of the results we've gotten albeit no results are perfect but it

166at least says that we're exposing our kids if a teacher is putting them on a a program because again we're in the age of AI and so we understand that some of these tools are going to help Our Generation Z and our what is the other name of our kids j z and and Alpha gen Alpha so the kids that are in schools are gen Alpha and then of course we have gen and they are going to learn very differently than we've learned before and so I just want to say that as we talk about the tools we're going to be sharing one of the tools with other superintendents across the Commonwealth coming up in April at the Virginia Association of school superintendent meeting representing Petersburg and I think the last thing I want to

167say is as we build our data warehouse of getting student information like the map the map assessment it is connected to some of our resources that we're using in the classroom so I Exel is connected to map data so once we get that map data for our kids I Exel is connected to it so it builds a platform for those individual students as well thank you thank you all thank you all thank you thank you all you know better than ask me twice and if if it's okay with you Dr Lan Le I have two names to give her two individuals that's trying to work one is actually teacher who taught who taught somewhere else and he is actually here he was certified over in Jamaica and he's here and he's been trying to teach

168but keep getting to run around he's turned all his information in and then there's another retired teacher from Den Woody who has been trying to come in and help but no one will call so we so we have people who want to work here it's just that we need to connect them to the right individuals perfect that works perfectly after we'll make sure we get that information and we'll reach out to them as well as begin a campaign to try to get some additional tutors for our team absolutely all right so is it for c b okay so very quickly as we talk about tutoring we'll ask um Miss Massie to come up I think she has just one or two quick slides um this is a presentation that was requested of course we know

169that the Virginia Commonwealth I think the state Virginia Department of Education has given money called Allin tutoring they gave it to each School Division across the Commonwealth and so she has just one or two or three slides that explains where we are in this process um in Petersburg as it relates to tapping into those funds and what are our plans moving forward as we are understanding what we've done in the past and now preparing for what we have to do in the future Dr Massie all right sorry good evening Schoolboard chair um school board members superintendent Brown everyone out here in the internet world and everyone here with us today so good evening everyone um can we have the next slide please all right so um just to give you a little bit of background

170today I am here to talk about the all-in tutoring U plan that we have for Petersburg City Public Schools but to give you a little bit of context way back in 2023 Governor yunan signed House Bill 6 001 it included a significant um investment in public education the budget provided a onetime per pupil investment to support the implementation in three areas that I have listed here um the first being the Virginia literacy act where you see literacy chronic absenteeism so we would really T try to tackle our attendance issues and also learning acceleration which we are calling all-in tutoring that is what the state has identified it as Governor yunan um provided over $400 million across the state for this initiative and for um Petersburg you'll see on the next slide it was just over

171$3 million the governor has asked that for attendance we allocate about 10% of that funding and so you'll see in a moment what our plan is for that allocation also 20% towards the um implementation of the VA and you know that we implemented a new curriculum and then also 70% towards that high intensity tutoring so when you look here um last year we were able to pay for our first installment of the Amplified curriculum this year we were able to hire for VA Specialists you all have asked about the support that's available in the buildings and if you remember this summer you all approved the positions for these Specialists to help with the implementation of the Virginia literacy act they are um there to help provide support with the implementation of the curriculum also to

172support our intervention programs and to support our um early literacy assessments we also were able to um continue because these people were hired during Esser but then they were moved over and so now we have 10 Early Learning support assistants and those assistants are also in our buildings to help support tutoring uh for students then we also have hired three uency interventionist and that was again from last year we're looking to make our second Amplified payment and then our third year which will be last year our final year next year sorry we will make our third amplify curriculum payment in terms of talking about tutoring we've also partnered with our federal programs this year and in a moment I think Miss blunt will be talking about the tutors um that we want to bring on

173that there are about 65 tutors that we're looking to bring on to be able to support our students in grades K12 um and part of the Allin tutoring is specific to help our students in grades K8 all right and that is the end of that with the all in tutoring thank you Miss Man start with Mr M can you go back one slide um so far with the three truancy interventions we haven't seen any Improvement what what what's going on with that as far as attendance that's Mr Brown be because that was one of the things I was concerned with adding more TRS to people because we haven't seen an improvement with the ones that we had so I figured you could better use that money with other staff because we haven't seen an improvement

174in tendance so when the kids out there we have more people to work with from more so than um the truancy so you uh I I hear your point Mr miles um we have so Dr um Woods has left and so now I will be working with the truy officers and we are in the process we have the treny has been moved under my shop we're looking at redoing our attendance plan uh which outlines the roles and responsibility of the trcy officer there needs to be a change in what they do and how they support schools and so we're in the process of redoing that um we have interview actually for our um associate superintendent of student support that is com that's coming this Friday and so that person will be working with us and

175be over try and so we're in the process of redoing our try and how they support schools because we do have a large number of kids that um could be touched more um but the way it is set up currently right now they are it's kind of like limiting what they do and so we're going back to look at what their roles are and how they support schools just being honest okay um I'm going I'm going to pass to this I'm going to leave it alone I'm going leave it alone but we'll talk yes sir yes sir we'll talk could could you just jog my memory on amplifying curriculum so the Amplified curriculum is the k um five English curriculum that we use okay um and with that we also with amplifier we have the

176um the full Ela curriculum piece for K5 which comes along with we have an amplified coach from the company that comes and support schools um and we are also working with tntp around how do we support schools and amplify as well so can I add just add to that point so when since coming on board amplifi was already in progress and so Petersburg did not have a um re a curricular resource for kindergarten through fifth grade reading or English language arts and so they were in the process of adopting it and so now again we don't have anything for 612 we have K5 and then we don't have the math for k12 and so the amplify is the first step in high quality curricular resources which is really one of the areas of if you

177want to improve instruction you got to start with a great resource that teachers and staff can utilize so we're just now expecting hopefully to move forward with what are we going to do for 6 through 12 because we don't have anything in place but amplifi was already in progress when I came so they had already selected a really great tool um to to to roll out for kindergart through fifth grade thank you disappears you good yes U um I just want to make sure I understand um because I was going to ask the same question about Amplified curriculum now this is only 4 K through 5 this I just want to make sure I'm I understand so this 3.5 3,172 772 is for K through five actually this was allocated to support students we can

178especially with the tutoring we can support students in K8 or actually 38 I'm sorry for the Allin tutoring is specific for 38 because it was designed to help students that experience that learning loss after C Co and we really weren't able to um make up that with just regular um instruction and so the all-in tutoring is designed to help provide that uh realtime support and they call it accelerated learning so helping students where they are so the tutoring can happen there the curriculum that we purchase for amplify is for K5 is for K okay yes sir all right now you said you just we made the person now these monies are just beginning to be used is that correct yes sir all right um um and now I'm we're beginning to understand well let me

179just say this um so this is the first actual presentation that we've had for this that we're going to expound upon I'm I'm just asking yes sir as yes um this is just an introduction just an introduction excuse me this is our second Mr Piers I actually had the presentation that was given to us December the 6th of 2023 okay so it was right after they got the money for this right all right um so we're going to be able to see more uh information generated on it because I know we're not going to spend a million and some of our dollars each year and this is all we're going to see so yes sir got it um I just wanted to make sure we understood uh 17 people overall that we've hired to do

180this and as m Mr miles was indicating just you know we're talking about three treny offices and we want to see the expectations of those three trenes off three three treny offices 10 Early Learning support assistance and the specifics of what they're going to be doing where they're located where they're going to be located uh for elementary specialist BL specialist and where they're going to be and how all of this is going to kind of we're going to expound upon all of this yes sir the next time I come up I can give you all of that information along side of the resources we've mentioned Lexi and zern that's what the tutors will be using for the tutoring and we can share any pertinent data right now our VA Specialists are in every Elementary School

181and we also have our early learning support assistants they are in three out of the Four elementary schools um we have them in Pleasants Lane Walnut Hill and Lake I'll leave it right there for now so we can give you an opportunity to let this work I appreciate [Laughter] that M Tucker yes you Al you said that you're going to provide the information for is there any way we can get um a look at the data as far as where we are with absenteeism as of right now and um try the breakdown between the two yes we can bring that information to you yes MH thank you Mr chair I have another question yes or input um go back to the those three people do how many people do we have in each build in

182each Elementary School for uh speech um reading and math where the kids can be pulled out of class that need help and and go to them because when I was in school um I was special a for reading and they pulled me out of class one one our every day to go to a reading specialist from second grade through sixth grade till they got me on level so I I spent a hour each day Monday through Friday with um a reading specialist in the library and they would pull certain kids out of class that were behind that would go there same thing with math same thing with speech and uh so um you know that would those three T of people we could probably get some hey look I'm not really big on that because

183when the kid we know we can mentor them and tutor them and teach them when they're there and the thing is is that and we have a problem with treny but I don't think treny specialist is going to really help improv in treny because I haven't seen that in since in the four years since I've been here so I know that Outreach you know get them while they there raise them GPA that might encourage them to come to school because you're working with them individually you know so um so that might be a better use of of the funds getting people more people in there to work with the kids pulling them out of class working with them because that's what they did with me and when once they got me on level bam I

184hit the road running because I felt good about myself yes so so it's very important to use the funds that where you going to get the most Mage out of it so Mr so thank you Mr mes for that I also want to just I go back to what boy p p sh that this is I'm assuming this is the plan that was presented back in 2023 so all of these things the uency interventions all the things listed here was a part of the plan of whoever developed the plan back in 2023 and so that's what it says that this is what Petersburg submitted that that we would whether I was here or not we would Implement so right now coming into the fold we're implementing what was presented to the state as to how

185Petersburg would spend the money so I hear what you're saying around treny interventions and those things but this is what we reported that we were going to do and so I don't know about you know the ability to make adjustments or any of that so we're rolling out well how about for 2026 I mean 25 26 and so again um for three years you know so it's for three years and so now given feedback now we can find out what are our options now to tweak now that we have a different team together and looking at some of the things that we see from that perspective versus we're implementing what was presented to the state in 2023 but this is good feedback around next steps if we can figure out what our next steps and

186what our possibilities are for making any adjustments and this being a grant Mr Mouse and and correct me if I'm wrong but this being a grant to 17 positions after 2026 will go away correct because we would have to use local funds if we felt as though they were needed we would to find the funding and when we voted and Mr M you were also when we voted and Mr M when we voted for the trance of intervention specialist what they the T yeah we thought sure that someone would have them to hit the ground to make sure go out and make sure that our kids were coming to school we just had student I had a concern then we had two students that it missed 50 and 60 days and and the question was

187asked have the parent been to court how what do a child Miss 50 days and there's no documentation in the in the record that anyone did anything with the parent yes sir and that's that's one of the reasons um I stated that we are in the process of revamping their roles and responsibility because if we have treny officers they should be involved in the beginning and I've I've said to them when I just met with tcy officers maybe like three weeks ago and I said to them you should be involved you can't be tier three a tier three support and you don't know what's happening at tier one what's happening at the regular level with with principles are you meeting with principles how are you supporting getting our processing that paperwork and so that's one

188of the reasons we're going to be redoing that attendance um protocol that was introduced to the board earlier in the fall we're in a process of redoing that and part of that is going to be if we going back to Mr miles if we are keeping our treny officers because of the grant then we can tweak their roles and responsibility and so that's one of the things that we're going be looking at M wison you had a question you would need to come to the mic um your programs I know you all were saying bring the teachers on first uh you have to uh talk about Co and how is co free because I think uh some of my old colleagues that was their fear of coming back into the classroom and exposure to all

189of these new things that are coming out so once you um maybe a positive campaign start small and grow and they may decide to you know come on back into the classroom couldn't pay me but um I I encourage you all to start that way um I think what you are doing is is making an effort to try to reach out to the parents but I also want to remind you from a Educator's perspective te I mean learning has to be relative for children to hold on to it and I see a lot of Assessments going on but there's no relevancy children have to well why am I doing this I had a teacher used to um tell me to carry over you know when you're doing math carry it carry it over but why

190why do I have to carry that one over no one ever explained to me that I was changing 10 done relevance when when I did fractions we did pizza so they could see what a third or half of you know it sticks to them and it stays with them and so we can assess them till they BW in the face but if it's not relative relative to them in their day-to-day Life Application most of the times you can teach but if they can't apply the skills they have not learned it so we need to do a better job in doing that um I know when we were working with Virginia state and Petersburg with some teachers who are just coming in I would hear them say well I did the lesson plan as they directed

191me too they didn't know the purpose of what the lesson plan was the structure so they didn't have those basic fundamentals that you get when you go to a uh education program you know the um you know the rudimental the objective the skill well he just told me to do that or she just told me but why are you doing I don't know it was just that's what was required of me so when you'll start working with teachers um I think there's an opportunity for everybody to do a self assessment what do I know what do I need help with because coming in there telling them you're going to do this this this I need to know what my strengths and weaknesses are so that you can better assist me use the time and the

192resources that are available to help me be a more model I mean a better instructor for my students and if you do that there's more confidence confidence that will be acquired by that teacher uh you all have a challenge with the with the individuals that you have in this in the classrooms right now because they don't have me or Freda or those people to Mentor them like we had girl don't you do that that child GNA run out that room here's what you do they don't have those anymore and until you bring them back in to shoulder to shoulder them with the new stuff because that's a whole lot lot of new stuff and you're bringing these old heads back in to try to get them to do new stuff good luck with that because

193they going to pull out those purple passion papers exactly so just be mindful it work for me it been here 200 years you'll get that just help them keep the eye on the prize you know because that you remind them that these children are in the 21st century exactly and they have to learn that way and they have to dwell in the world like that and if you want to be the support that we need you to be here's where we have to go so that's what I had to say thank you thank you very good appreciate no more question no more questions that's so I don't have a question I just have a statement really um I'm excited about seeing the direction that you're going to take try in because Troy shifted drastically this

194year um compared to where it was last year all the prior years I personally work with try so I know what they're capable of doing um if I could suggest anything it would be to go back to the drawing board as you stated that you were going to do to rebuild it but I will go to the courts and have a sit down and another conversation because I think when um the responsibilities were changed for our try officers as was the expectations for the courts so I would just suggest that we um because it is a brand so they they're going to be around for at least another year or two so I would just suggest that we um we go back to the courts and um we have another conversation on how because from

195speaking with parents um that have been met with try I know that is impactful when it's done the right way um we don't want to put fear in the parents of them going to jail or in the students of their parents going to jail but if we offer a different way when it comes to involving the courts and involving TR I think that it'll be successful so I did want to just share that and I believe I judge Sher Wilson is it thank you for telling [Laughter] me sister love we we appreciate it thank you thank you all right thank you board chair pre and school board members it's blunt so right now we have our next federal programs investment from Miss April blunt and I think she is she had to join virtually so

196she is on so she is going to just bring very quickly just our investments that we're asking the board to consider for approval related to um the funds that we want to expend for several areas so thank you Miss blunt I know that you couldn't be here today but we wanted to make sure that we got this present it to the board so they could understand exactly what we're proposing to spend she had to join virtually so she is on so she is going to just bring very quickly just our investments that we're asking the board to consider for approval related to um the funds that we want to extend for several areas so thank you Miss I know that you couldn't be here today we wanted to make sure that we got this present

197it to the board so they can understand exactly what we're proposing to spend in business that's how I sound I can hear you repeating sorry about that good evening um chair pritet um Vice chair Pier um community members superintendent Miss Brown um and colleagues hopefully everybody can hear me okay today yes um I have the opportunity of just presenting some information that we have have that will sort of tie into everything that you've heard tonight um some of the things that I will be covering is school Improvement Extended Learning contract and support approval that we need to receive from you one of the nice things that we were able to receive to help support our students um is some Title One School Improvement money as many of you know um our district already receives Title

198One money um Title One School School Improvement Grants are additional support um we have two types of schools in our division which is CSI schools and TSI schools um the CSI schools are comprehensive support um schools and these schools are the lowest 5% of the schools in the district and so um we were able to apply for some funds Dr Jackson um the director of accountability worked hard with the schools to identify needs and some of the needs that you heard today are things that you already asked questions about that they will be using the funds for um the other type schools that we have is TSI schools and those are targeted um support and Improvement schools and those are schools that in one form of another have showed underperformance and funds were available to

199really support them to make sure that we consistently um support those schools um the TSI schools were only eligible to apply for up to 50,000 and as the chart in front of you shows we have Pleasants Lane Lakemont and Vernon John's who was able to receive funding um as a CSI school and Walnut Hill and Cool Spring who um also received funds as a TSI School in total we received 66,000 um $171 on the left there you will see the timeline of events of how we were supported by bdoe to apply for these grants and what we did internally to work with our schools um Dr Jackson headed that up um with um the the cni department meeting with principles to really identify their needs sort of based on the data that they had in

200front of them so everything that we're going to purchase using these funds has already been approved by the state because it did have to be approved before we were able to say yes we are going to use these funds so in our model here um we use our local funds First Title One Fund second and then like our school Improvement funds as a third layer layer of support we also have the opportunity to apply for Extended Learning grants many of you may remember that we had these in the past and so this year we applied for three and they were broke up sort of differently um two of the people that spearheaded this um these activities and will be the grant manager and just to let you know for the school Improvement Grant we will

201have um Dr Jackson as the grant manager working with the principles to make sure that the purchase gets spent on the items that has been approved by the state so with this Extended Learning Grant um we have two sort of Grant managers there um Miss Massie will be working with our elementary schools and Miss Lowry will be working with our secondary schools so the three grand opportunities that we have is the planning Grant which is a pilot program Grant and this grant was one that um the Virginia Department of Education really recommended us look into an explore it's where we provide 20 extra days of instructional um opportunities for our students they wanted us to look at having a 200 day model um of implementation that will provide our students with you know some additional

202um opportunities for targeted interventions enrichment deeper engagement um with this new curriculum and just the support that they need that planning Grant is $50,000 and it will be focused um to start with Pleasant slan elementary school the next Grand opportunity that we've had an opportunity to receive money for is um the element Extended Learning Grant and it's Focus or the focus of it is steam um steam ahead and it's going to focus on enrichment initiatives for our elementary um schools to make sure that they're successful and we'll go into details of what um activities and supports will be available on the next slide um our secondary purpose of our grant um that we have applied for um will be enhancing student support through after school and summer programs with a threee ready for life um

203format um enroll will'll focus on enrolled employed and enlisted um career Explorations for our students both of these two programs that we have for the elementary and secondary will focus on providing additional um after school opportunities for our students and like I said we met with principles to talk about what it would look like in their school um so for the elementary the steam after school club the after school steam Club features you know four different themes um one per quarter that the students will be able to participate in we will have Steam summer exploration camps that will be 2 to eight days a week um that are with some of our local partners that we partner with before where the kids you know gave great feedback on how it helped them and engage them

204um and then both of the grants as you see have a component on professional development where we make sure that we invest in our stud in our um teachers and our teachers that are participating in academy and our other teachers because we want to make sure that everybody is on the same page from a secondary perspective um it's the same format um of what we will be doing to support our kids the one thing that we can share is for our some our our elementary program the focus will be a lot on our fourth and fifth grade students but you know other students will have an opportunity to present as you can see um at the bottom of the slide our elementary schools were awarded 736 um ,000 which we would like for you to

205approve tonight um our secondary program applied and was awarded for about $640,000 for a total with these three programs of $1,377 th000 and like I said before we will have our division um Grant manager as our director of Elementary education to make sure that everything that we put in these programs we actually Implement and for our secondary school we have our director of secondary education who will be overseeing it thank you Miss blunt I want to just add can hear me we have up here is um one of the things that Virginia has required is that all of our teachers um do some type of literacy professional learning um and so what we're able to do to encourage that is provide a one-time stien opportunity if appr if approved by the board um for our

206certified and provisionally licensed teachers um to earn some addition additional funding um one of these one thing to focus on or to to know is it's only for certified and provisionally licensed teachers um teachers will have an opportunity to um earn up to $2,500 if approved it's about $278 per module and they would have about nine modules that they could complete one of the things that they must do is they must submit a copy of the certificate from each module to be considered for the payment so they have nine modules that they're eligible um to complete um what the training will be focusing on is um the K8 teachers reading Specialists um special education teachers ESL teachers to take some free online canvas courses um that are out there and provided for them this one-time

207stien incentive um would be available for anybody um that meets the criteria that will complete their training by August of 2025 and all of their training must be completed by that um we must receive a copy of their certificates and if we do receive that and um Miss Massie and I think Miss low will be working together to make sure that we received all the information if we receive all the information by the August 1st deadline um and in intent that they will be returning to work on August 2025 um they will receive the 2500 or however many modules that they completed um to gain the $278 per module in their paycheck on September the 15th so right now we have um targeted about 50 teachers where we'll be using Title One and title two

208funds which will be an estimate of 125,000 and the next slides that I have these next slides that I'm bringing to you um are proposals that I think you also have where we're asking for approval um to purchase some items these items that we are asking to purchase um are directly going to be used for our students um the first item that we have up there and I think you also have the sheet probably in front of you is um Chromebook cost we we want to make sure that our division is Ono one with Chromebooks and what that means is is we have um a classroom set for all of our students in the class and they have the ability to take Chromebooks home to learn and work with their parents and so that is

209very important right now we do not have that opportunity for families to have or students to have Chromebooks in the class and to take one home um if needed they would do it through a checkout system so we were like for you to consider um us to be able to purchase the 3,000 Chromebooks using Title One funds and that's going to be approximately 1,000 or excuse me 1,1 163,000 the next thing that you heard tonight that um we would like to utilize our funds for and this will be using Title One funds in some cases um I think this one is all using Title One funds it's to have the university instructors come in and support our students um they will be providing us with some tutors the cost of this service is $537,000 and

210about that what in n $537 and $900 and we would like for you to consider approving this these tutors would be spread out through our elementary and middle school and the last contract that um we would like to have approved is is our axium tutors contract and this one we will have a lot more um tutors that will be provided um but our cni team along with our accountability department will be collaborating with our leaders and they've already have developed plans to utilize all these te tutors sorry um this contract right now is about $800,000 um it's for after school and during the day tutors at our different schools um just showing you here it shows the quantity um that all the schools will receive if this is approved we will be using Title One

211funds Sig funds and AR rdt funds um if this is approved all of these contracts or Services um are we work with our um Contracting officer just to make sure you know we used um State contra contracts and or cooperative contracts and so at this time we would just like to see if we have the board's approval um or can move this to action item to be approved and these um items um are definitely things that you heard tonight will support our students and make sure that they have the adequate resources that they need um along with the teachers are there any questions be approv and these um items um are definitely things that you heard tonight will support our students and make sure that they have the adequate resources that they need is she

212able to help yes um can you go back to the U last page um it was very good on the last page no no what right yeah right there it shows that I'm I'm getting 15 tutors um um 25 hours per week for 14 weeks now go to the next page I see what I'm getting for my money there now on this one where is it on this one does it show it because I it's so small I can't read it how many tutors so it's saying it said quantity okay the other one had tutors hours and weeks it had it all I just want to know what we getting on this one how many yes this one this one we're receiving 15 to 17 tutors it is two different companies with different um pricing

213structures um and based on you know just what's allowed for the state contract okay um because one company I see the number of tutors what I don't see is the number of hours and how long the contract going to last how many weeks just like the other one so so how many hours per week and how many weeks that's what I can't see it's so small I can't see that so the other one was perfectly clear 15 tutors um um 25 hours per week um and and um what 14 weeks okay now this one that's why I'm trying to see what I'm getting for my money that's all and this one the cni team is there but this one mimics that um the same hours it's just a a smaller number of tutors okay well

214just being a contractual person myself if it's not in writing it's not going to happen I would just like to see it in writing that's all just so I would like the hours and number of weeks that the contract lasts on the contract so I know what I'm getting so I can hold them accountable that's all and on the contract itself it does have the hours this is just the snippet but we can definitely um put the snippet on there for you thank you and Miss BL if we could go back if we could oh sorry if we could scroll back to the very beginning of the presentation I just want to highlight for our board members to the two grants I think I think we I just want to reiterate and I just want

215to congratulate the team because we just got word that we have been awarded our Extended Learning grants the team worked a couple of weeks ago trying to really work with the Virginia Department of Education the office of school quality and Dr Ballard and that team they really wanted to see if Petersburg would have um enough um you know work and time to actually go after doing something different so one of the things I want to highlight is first we got our we got our Extended Learning Grant so the first one if you go back to that go to the next one it talks about the fact that we're going to be able to provide a club for our students at the elementary level and I know that you all read that but I just want

216to highlight that we're going to be able to provide a club focused on Steam for our kids we're going to be able to give them some experiences and I want to call your attention to some of the some of the partners that we're going to actually be working with as well so we're doing the elementary level where you're going to see the full steam ahead if you look at the activities so we wrote These grants a couple of weeks ago we submitted them we didn't know if we were going to get funded so we're going to have a steam after school club we've talked about again my my vision is around transforming opportunities learning and success for our every student in Peters B so we're going to provide an after school club that's focused on

217Steam and so they'll get four District thematic units and each of them are going to be aligned to our s Sol's then as a part of that we're going to have a three-prong for that then those will then provide a club then in the summer so the club is during the school year then in the summer we're going to provide a 2 to eight day camp so we're going to provide a camp a steam exploration camp that includes field experiences to the James River and our students will investigate things in their very own habitat so that's the second part of the grant that we wrote around Elementary then we're going to take we're going to have kids for our for Club we're going to do summer camps and then we're going to focus on our

218Educators so now you're going to have professional development for our Educators and we're going to have a teacher Academy and so in that teacher Academy everyone who's hired to work at that to work and support the club and to work in the steam camp they're going to get professional learning on how you actively integrate reading skills into your work in the steam club with our students so we'll have students will have an opportunity to actually be a part of a club at the elementary level and I know that we don't have a lot of clubs at the elementary level so this is our first step to transforming opportunities for kids that's the first part of the learning grant that we just got um funded for through VOE the second part is for the secondary and

219so at the secondary level you see that we they have in Virginia the three ready 3E ready for life after school program where they're focusing on their three e and their 5c's and so what'll happen is they'll get an opportunity to have an after school program at the high school and at the middle school level and I know we don't have a lot of after school programs at the Midland High School level so this is going to provide that opportunity for us to be able to have make sure that each school gets the opportunity to have programming and the second part of that is they're going to have summer camps for CTE and steam at the middle and high school level and that'll be different and so we'll be able to have a summer camp

220where they'll get field trip opportunities and we're going to partner with these people and we told the videoe here's who we're going to partner with we're going to partner with the City of Petersburg we're going to partner with Richard Bland College Virginia Commonwealth Virginia State Virginia Tech um University of Mary Washington so we try to put into the grant these are people that we like to connect with because we always talk about that engagement piece we want to make sure that our community is involved and at the at the middle and high school level three prong we're going to have professional development for educators so again clubs for kids summer camps for kids and then professional learning for our adults is how I would categorize the grants that we applied for and here are the

221schools where you're going to see it happen and the funding so congratulations to the team because I know they were working very very hard on it and we didn't know if the state was is going to approve it so we're really excited about that and we just got that information and that's what's going to be rolling out different in Petersburg now the second part of this Extended Learning Grant is the fact that I know that I know that in Richmond next slide I understand that in um Richmond City Public Schools they have an extended school year for some of their schools and so they start school I think it's about what 20 days early for specific schools so that students in that school get more opportunities for learning so instead of getting let's just say

222it's 180 day school day they're not going to get 108 days they're going to get 20 more days and so to be very honest with you I think it would have been I think there was a thought that we would do it next year but as superintendent and working with the team I knew we weren't quite ready for that to roll that out in July and so what we did was we applied for a planning Grant so we're going to spend this year here planning for the roll outs and we're going to start with one school so that we can learn we can tweak and we can be ready to add the next Elementary and the next Elementary so this planning grant for this year is to begin to prepare by providing Outreach to the

223to parents so we can talk about Pleasants Lane that we're going to start school in July next year for Pleasant Lane because we're going to give your kids 20 more days of additional learning and so we have to get feedback from Community we got to get feedback from teachers we got to do that process before we can roll it out so instead of going Full Speed Ahead which I think that was the thought that we just said hey honestly I have to be honest with you we're not ready for that we're going to plan so we can get the voices of everybody who it's going to impact because Pleasants Lane will be on a different schedule than the other elementary schools and we have to bring that to the board to discuss once we've planned

224it out and it's ready to go so parents and so I wanted to just call your attention not to go back over it but I just wanted to highlight those things as so that you all understand that that's what we got in our Extended Learning grants and Boe will be announcing that we got those grants soon and so I wanted you to know those three components that are a part of it thank you all right thank you m I'll start to my left this time any questions over here no question any questions to my no question well I'm very supportive no oh no question turn your mic off yeah I do have a question I do have a question the question is when we because I like what you presented at the same time when

225we make these decisions I want to make sure that the staff that's going to be doing this bought into it so the thing is that you might have some staff at that school that decide I don't want to be at Pleasant Lane you going to have others to say I would like to be a part of it and the thing is that we would like to to to to to do that and make sure that we do that so a lot of time people feel like they're just getting pushed around and they're not a part of the decision making but it's it's a different group when they buy into it when we have our our staff buying to it oh it's it's the outcome is totally different it's totally different but to make an effort

226even though it's at an inconvenience to some people to make this type of effort is speaks for itself and I like to see that's the type of person I am I take the initiative to go above and beyond and do what needed for the clientele that we have here in the city and if can't nobody see that it's because that's their laziness because sometime you got to to help somebody you got to inconvenience yourself and if you're willing to inconvenience yourself and and the people that going to buy into it we enough people to buy into it it's going to work but it's a trial basis but it's something you you trying something different and I and I love it question I have a question about the the funding if we if we going to

227implement the 200 day model will the state continue to provide the grant for the extra 20 days for teachers he said yes that's something we apply for every year or what so for this year we are applying for we're not saying that we're gonna Pleasant Lange will be 20 days next year what we're saying is we're going to start the conversation around exploring it in order for that to happen there has to be buyin from the parents there has to be buyin from the staff the state outlines the the participation rate of staff that says I want to do this the parents want to do this because those kids going to be locked in so it's like about I think it's like 95% has to buy in for it and so for this year is

228really they're giv the state is giving us money to say let's see if there's interest in this and so this is not something that we have made a decision to do it is something we're exploring as an option and we we started at Pleasant Lane but once if if the parents the staff um and from our feedback and they decide that this is something what they want to do the state will we will do another amendment to our grant to extend to pay for it yes I'm not sure the number of years okay I'm not sure three years yeah and you know and trust me I'm going to be honest with you we're going to do it and they're going to make us do it because they if you look at this if you all

229been sitting here they're pouring a lot of money and giving us a lot of money I've never seen this much money come through here that's right we getting a lot of fun and they a lot from us because they're putting a lot of money into US yes sir look for the outcome and originally when we ex um you know there was a conversation around trying to do it this year and there was push back and I just said no we're not doing it this year because we're not ready as a team and so um we because we are not ready as a team there are some things there's a lot of things that have to be in place to support an additional 20 days and that is you have to have Buy in you have

230to buy have Buy in of the staff the students and the community um and then we have to look at our infrastructure how do we support that program with Transportation um because we know also with enrollment so all those things take place and so that's part of the planning piece can you talk about how Pleasant Lane was the planning year school because I know we looked at some data as to you know why we chose Pleasant Lane related to some different things attendance and some other data points we looked at our attendance we looked at our different subgroups in the school um and we looked at um the capacity of our new leader at the school as well to handle those situations so that's why we looked at as a pilot project um and really

231is to gain interest to see if there's interest in our community for this to happen and we'll visit I think Richmond City Public Schools will do some visits to see and I think we're connecting with some of that Community because I think they the state offered up some so I actually had a chance to meet with the the um CEO for Richmond um and and they kind of shared some of their lessons learned and that's why we wanted to do a planning year um because it's something that you just don't rush into because you're impacting the way um parents plan their year the summer vacation all of that um and and you need to see what's the benefit of it so we need some time as a team to figure out all of those uh

232pitfalls and how do we support because it is it is additional 20 days um we when we think about it we do summer school and some of our kids attend but a lot of our kids don't attend summer school but it is an additional 20 days that we're adding um to one school in our division and what would that look like for the other Schools transportation to switch over to the other school if they don't like it so all those things have to take place because there has to be a commitment I love it a quick question um does um Pres L still have a a parent teacher is it parent teacher Association all them supposed toed prev who here tonight so from from um my understanding they do still have a PTA um but

233it is currently um at a stand still okay um and so they are working to um try to get it back up and going but it is at a stand still as of right now yeah and so Mr Brown will be resetting some expectations because last year they she did great amazing work and she's still the president and she's still willing and trying um but I think you know she just hit a they the PTA hit um a bump in a row and I think they're working actively to get it back on track so and they're working with Cru sprs BTA as well so that they can work through the Kinks of what's going on so that might be a good group start so when we start the planning piece that that that conversation around

234now that we have been granted the money now the next piece is what do we plan out because it will require us to hold um multiple Community meetings for parents to come out we would be require us to go to the community because we have some parents that may not participate so there is a goal of having support you I I want to say 95% of the parents have to commit to it um in order for us to even consider being the extended 20 days so that's part of the planning piece is getting that buy in and documenting that buyin and those community and having those conversations so that's that's the plan so the plan for next year now we've got the money now we got to plan out how we're going to get the

235input for parents so I do have a question when we did the year round school um will we allow the same you would know hit the time but will we allow teachers to choose whether or not they want to stay move and move to another school if they do not that's a part of the conversation I don't have the answers to those questions because we have not planned it out so those details have not been planned out but those details will be considered okay yes because you would have to consider that right and students also parents may not want kids in there but you is Hill who parents say I want to put that's right that is a possibility that's a possibility and so that even that also will contribute to whether we go that

236route because if the large number of our parents don't want to do it then why invest in that so that's all a part of the planning and those are some of the things that will rise up from the planning and we will come back to the board before we even say this is this is a viable um option for us as a division we just need to figure those things out and I also think that we're going to in our presentation app parents we're going to show them the pros and the we're going to show them the benefits of this program so that they have a sense of how does this impact me what does it mean for me what does it mean for my student what does it mean for a teacher so that

237they get all the facts so that they can make cuz most of them like know I don't want to I don't want my child to go back to school early but there's some other things that's going to be impactful and so we want to push parents to think out of the box too so that they too consider something different than what we've done before so we're hoping that parents will be open-minded about trying something different and I hear that you all have tried a year around before so we have some information and something to start with about perspective we did year yeah we done year but see this is different from year round this is adding 20 more days this is going to cut into that learning loss that we've been having and see that's

238why I like this you're adding 20 more days of instruction so the thing is is that now if a kid um if a parent pull the kids out of school said like you talking about vacation that's that's 5 days we still got 15 more days in there with them but see that's not the but but the point is is that what you're doing here you petburg parents going to surprise you on this one I guarantee you cuz you going to have some parents that want their kids in this program and you might have to end up turning something down because because you because they know their kids need to be in school they don't need to be in the street and stuff like that so they're going to be I I truly believe that some

239a lot of the parents in petburg going to surprise you on this one if you make it open to the whole city so we're going to restructure everything to make sure that the ones that want the opportunity get that opportunity up to that capacity and and um and and um and and and we comp compensate people like we said you'll be surprised the teachers that might participate in it cuz everybody don't take no whole month off I mean no whole two months off two and a half months off or whatever it is you know they because the ones look how many apply to summer school to teach summer school and don't get it we got a lot of teachers that apply to teach summer school but we can't hire yall on for summer school and

240they want to work so I think if you do it right and you get the Buy in like you said I I think Petersburg going to surprise you on this one Mr one thing um one thing we need to be about is when we have we enter other people into our programs we had a bad situation with that at one time and um it was a military situation mhm and it it really cost us a lot so that's something we have to decide how we move people in and out and who we move for being these program because this lady gave us a one person gave us a fit and U just something to think about another question are we are we locked are you are locked in for only one school as a pallet

241so we we are locked in for this year for planning for one school for one school so you okay so we we I can reach out to the state to find out if we want to plan for another because my question is which and and I've shared this many times with Mr Lundy and Mr Pierce would lakem being the smallest school that school should be fully accredited and I don't understand why it's not it has the least amount of kids only about what 300 and something that's it and that that that school has yet to be accredited and that school should be the pallet program okay I would take your recommendation back uh we did get input from the principles uh when we were looking for a pilot um but I would definitely have that

242conversation even proximity exactly Clos I mean they have all going you don't have to get on the bus you don't have to get on the bus okay I'll take a back everything right there for you your parents are in place coming home people in place and it work it should be working for us that's definitely you got to I I'll definitely take it back and if um and there may be a possibility that with that amount of money we could possibly look at how do we explore for both schools within the current amount they gave us so it could be just addendum to the grant but I'll check I'll find out okay thank you sir and Miss Brown this this is on another March 18 or either April can you bring the board a report

243on what the Petersburg High Virtual Academy is going to look like we need talk about thank you boy J that is a perfect question um actually today in the feedback session we're actually looking to kind of explore a couple of different things with that funding and so that is we are not it's also planning so it's almost that same thing around getting something in place where we can start to plan but we also got feedback that we also want to look at how do we provide Fine Arts programming for kids how do we plan for Fine Arts programming so how do we plan for the fact that we want Orchestra and band at the elementary level so that we can build a pipeline so we're looking to see how we take that 300,000 and spend

244the year planning for planning for make creating a plan for the the Petersburg High School Academy Virtual Academy but also how do we begin to bring on offerings for kids planning for orchestra we have a wonderful Symphony here in Petersburg and we need to offer our kids in elementary school the opportunity to um be exposed to Orchestra and band which will build Vernon John's which will build the high school and so that's a planning year so what we can probably bring is just kind of the same thing of what we did here is just a plan year we needed funds to be able to put some things in place so we could plan and explore is mostly so we don't have a full-fledged plan after the planning year we'd be able to bring it to

245you before the next FY 27 and say hey here's what we're proposing to roll out for that so I don't know what that would look like for the next one or April I guess it would just be here's what we want to do during our planning year for the Virtual Academy and we have some alternative education things we want to do in that 300,000 we want to look at Pitman and how we could look at different programming for Pitman within that planning year as well so Mr Brown we'll work on what we could probibly bring for those three different areas April April to say he for planning year Miss Brown we can bring because my team has been working on not only um the foreign language piece but around how do we increase um opportunity

246for our kids to take accelerated classes and so we have a three-year plan that we would like to bring to the board we'll be happy to bring to the board around um how do we for our kids starting at Middle School how do we offer more honors courses um AP courses at the high school we have created a plan for a three-year rollout and increasing that for um kids because we have to bring it back because it was here before but it went away and bring it back and I will say when I had a chance to visit our Governor's School um yes I say the things some of the things I saw I didn't understand why that was not an opportunity for all of our kids right and so um and that and all

247of our kids deserve that and so our the team has really worked on what can we do um within our division um some of it will be at no cost some of it will cost some things and we've kind of plotted out for three years but that includes the Fine Arts it also includes um honors and AP courses um we have actually talked to looking at our current staff what we can offer and so we we can bring that presentation as well and then the last presentation is we've been looking at what can we do differently for alternative education as well and we can bring those two presentations to you um I'm I'm so glad to hear you mention about the Arts in in one area we had a middle school that we should have

248kept our band directed to build that up that would have been the perfect fix this weekend Chrysler Hall I have a a relative Adrian and Adrian has Tony Award chry laal was packed in northa M you couldn't get in there she uh it it was really good I would hope that she could come to Petersburg and do that I don't know where her next traveling engagement is um what it it could be she she could be coming to us or we we could be coming to them whichever way it was beautiful I will try to bring you the booklet so you can see it um it was just it was OB this where you couldn't get in Christ home nowhere in North could you move Adrian took over that entire city it was awesome and

249I'll share it with you tomorrow perfect thank you so again we're going to try to take that 300,000 and try to do a lot of things with it um so we'll bring that back for the April um board meeting and and um Mr chair yes I brought this up many times especially you know in there we got a new superintendent talking about the Arts the Arts bring in funds we got away from the plays the recital the different events that we have this the the the the the the singing events that we used to have in Petersburg that we done got away from that the that back in the day they paid $20 to get in you know and and uh the talent shows and stuff for the kids when we created platforms for them

250U one thing that we never really did with our music was the parents we don't do recitals anymore so at the end of this at the end of the year if you do a recital those parents going to no family's going to pay to come see their kids and recital you could use that money to compensate those areas and different things like that same thing with um um with the choir you know we had things like that then we always had plays but we after those teachers left Mrs Aruba and Mano and all them we don't have any plays no more and all those plays was they they they did it during the day for the kids but in the at night they did it for the community and they came out like two three

251nights in a row and paid to see these plays that the kids were putting on and those was a um um um funds that went into those programs but it's a lot of opportunity in the Arts because if you just just with the talent shows you couldn't even get in the talent shows when PEB had a talent show because people were paying trying to come see the kids in the talent show so we know the opportunity we know the talent we have here just look at the forensics team that we got the kids always winning or placing in the state in forensics the T always been in Petersburg but I would love to see what you do come to full fluish bring it back you need to bring the Arts back thank you move next

252thank you so much thank you board CH preaching and Schoolboard members we're going to um move quickly through our final presentation this evening so we know that there are several slides so I've already asked Miss Smith if she could um quickly go through the high point of our CTE program um of course we have it posted for you to review but if you could hit those highest points that we want to make sure that we um communicate to the board and if there are questions um of course we'll be able to get those answered quickly so thank you thank you good evening board chair pett Vice chair Pierce school board members superintendent Brown colleagues Community Partners in person and online um my name is Barbara Smith I'm the director of Workforce Readiness and just wanted

253to give you the first couple slide of quick overview of the CTE Department in the next slides so our mission is again making sure that our students ultimately are college career and citizen ready to be productive citizens with global awareness and a success in their family relationships and communities that is our goal next slide oh I'm sorry I need my glasses so the programs that are uh entailed in uh CTE Department out of eight program areas outlined through VOE we have our business and information technology family consumer science Career Connection which entails our JVG program jrc program our health and medical science our marketing Technology and Engineering trade and industrial uh education so those are the program areas and we have our support team um our secretary and our Proctor our testing proctor to make

254sure that the students are being successful uh the only one that we don't have is agriculture but we do have an A agriculture club and hopefully at some point we can make that a program part of the CT um Department next slide um our teachers again this is a list of our teachers I mean you hear more about the teachers you've heard a lot about the different lures that they have so it is very important that our teachers are licensed I'm not going to read it the importance and the impact of the teachers being licensed obviously no one wants to be a trained uh Automotive um be trained by an unlicensed Automotive instructor so they have to be trained one so that their lense or certification is valid then they can use those credentials for

255graduation requirement and also use it as a uh substitute if they're not um passing their social studies and science SOS they can actually use the extra credentials in CTE to meet their graduation requirements so it's very important that our teachers are licensed and um they have the certifications that they need the next couple of slides are just the names of the teachers and so I don't have to go through that so you can go over the um high school and Vernon Johns and Blandford teachers again oh next bright Point Community College these are the classes that we're um offering we're partnering with brightpoint to make sure our students are now we're just now getting interest we're getting enrollment I've even talked to Miss Davis at Pitman Academy we're looking at our 2.0's to see if

256that's an option for them to either come to um our CTE programs at the high school or actually go to Bright point so that's um we're meeting about that and then also they receive tutoring they assistance here um at P um Petersburg High School and at bright point so we are supporting in our students who are going to Bright point next student organizations again just a great curricular uh co-curricular part of CTE for students to promote so we can promote leadership competition community and school activities for our students next again teacher credentials and professional developments um we are required by our Perkins grants which you will hear more about when we present the Perkins Grant um we are required to make sure our teachers receive professional development whether it's in the school district um during

257um throughout the state nationally or locally so that is a requirement that we participate and make sure our teachers are highly qualified in their fields as you can see also we're looking at dual enrollment so that may be a possibility to assist the enrollment for dual enrollment next some of our program accountabil accountability measures again a videoe Implement these measures to make sure that we are being successful um our achievement rates are up um uh surveying students looking at our annual report when the students graduate how well have they done that is a requirement um under the um Perkins Grant we have to have quarterly meetings Mr Lundy is on our CTA advisory Council board where we um speak with all business Industries Partners par parents students participate in making sure the Perkins Grant is

258meeting all these measures um provided by vooe at the end you can you do your question at the end she's trying to get through it okay thought we next work-based learning opportunities extracurricular opportunities are a part of um the uh CTE U programs um again Perkins Grant do offer assistance in making sure these students receive the work-based learning um experience that is a part of their graduation requirement and obviously our three e of making sure our students um um are meet are being exposed in order to be enrolled enlisted employed and have some entrepreneurship so in our next slide it shows all the great partners that we partner up with to make sure that we're meeting all these goals in so many different facets during the summertime during the daytime after school um at any

259given time we can call on some partners for various opportunities and exposure for our students next slide um you can go to the next slide um again this is our TR this is our end goal this is our transition plan for our students to make sure that this is the goal once they graduate uh the next slide shows the actual um income flow where we're getting the funds from and then where we're spending the funds for our programs uh the next slide shows and this will be several sides showing each program each course each exam associated with it um this is for the um past three years how many students are enrolled in those programs each year and how many are actually passing the pass rate for each one of those courses for the past

260three years so again will allow us to see the growth and where we need to work on whether it's um student information that we have to provide um teacher professional development what is it that we need to make sure that the students are passing their courses and the the pass rate is just again an accountability that we are passing 80% of our students or more in our program so obviously the pass rate will be a Telltale for how they will do on their industry credential obviously if they're failing they may not do so well on that industry credential so this is just for each program and then you notice the cost this is what it's costing us for each program area so I've highlighted it you can look through each program so we're going to

261go through slide number 24 so each program is highlighted keep on going keep on going we're going to go to slide 24 keep on going there you go this one slide and you'll see three other slides for the past three year for each course there's uh Examination for the students um so this highlights we've only given five exams in 2021 uh 22 but each year it has increased uh from 5 to 8 to 11 11 different exams but I've highlighted what is the enrollment in those classes how many students attempted to take the exam how many passed how many did not pass and the actual percentage passing rate so again if our goal is to make sure our students are college career ready and ready to go right into the workforce or um again those

262four e we need to make sure we're providing that opportunity um that they have available to them one and definitely participating in taking those uh industry credentials and then looking to make sure that they are passing it so they would right out the door be ready uh to be employed okay and the next yes yes we are go uh so the next one is the next couple of years so you can go two more couple more slides until you get to the benefits and obviously the benefits of our program um I mean off the top of your head you know the work-based learning experience they earn industry exams professional license they are high school completers of our programs and obviously take advantage of the dual enrollment and then this is our uh last two slides

263that shows our smart goal again reiterating the pass rate of the class participation in taking those exams and the pass rate of the exams so that is our smart go goals yes we set them in December and this is the overall for all CTE so again the assistant principal and I working the principls we're working together to make sure all the teachers um have their own smart goals so we can reach that overall smart goal and then lastly um the school district support that we're getting and we're working on is making sure that we're creating those students who are ready to take those exams we're looking at our master schedule ual to make sure that they're taking the right classes in the right sequence they're following the academic career plan our partners and our partnership

264agreements that they're assisting us making sure the teachers um have their specific teacher professional developments needed to make sure that they're equipped to then teach our students and some other things that obviously can encourage our teachers are stiens when they do participate in student organizations collaboration with our College projects our counselors are a great partnership and making sure that we're on track with the students and lastly of course recognizing our completers our students who have completed career Pathways again to encourage them into the next step after graduation thank you thank you Mr Mr do we have an industrial arts teacher so they have transitioned that terminology to Technology and Engineering um education or trade and industrial education so they've kind of separated some of those programs that's not in our South Wing now we don't

265have any industrial yeah so most of our CTE students are housed in the South Wing no I say do we have a teacher in that IND so the trade and industrial teachers are our cosmetology teachers Automotive teachers industrial arts teacher so no there's not a course under industrial art they've revamped a lot of our courses with different titles but we had an individual in there Mr Brown okay so that's for the carpentry so same that's industrial so yeah the name has changed over the years they've separated them so carpentry do we have a a body in that no but we have the posting out and we are going to be interviewing that means the person that's are interested in doing that but not have anybody there to instruct him or her and so that's a

266very that's a need right the next thing that I'd like to mention as we keep talking about going to Bri point and any other place have we spoken to counselors that are aware of our kids maybe their mathematics their reading their preparation I don't want to send these kids out here and not be prepared so those things need to be looked at very clearly so that our kids will be very prepared to go into those places and not look bad and I've said that I've reiterated that several times but an Industrials person should be in those classes Petersburg High School always that and it was always a good program a lot of strong people but we need to look we need to look at that you can't just leave a leave leave it out because

267somebody is interested in it thank you so you are correct uh board member one of the things if you go back and look at these supports these are things that we're trying to move forward in the future one of those things is we need to recruit teachers with CTA we need to recruit teachers who are certified because if our kids go through a program and that teacher is not certified then those certificates or um classifications will not it's just exposure and so we do have to do a better job of recruiting more for CTE if you look you talked about the counselor's role part of the counselor's role is looking at that master schedule and making sure that students are scheduled correctly having conversations with kids outlining what it takes for them to be successful

268in those programs and so we're actually looking at the role of the counselor in this if you go back one other slide we kind of we met with teachers early November October and we talked about improving our participation rate and getting more kids in and that's where the CTA teachers start setting some goals around because if we're spending a lot all this money to ex um provide CTE programming then we need to have kids participate I'm sorry go ahead um we want our kids to be happy in those choices that they make up that we have up here yes and most of the time most of our movement in our building is because they are not interested in those areas you you're sometimes pushed in those areas with those counselors and that's a part of

269the conversation that's why we're saying we're going back having that conversation around master schedule and you're correct sometime kids and what we learned I met with all the CTA teachers what they shared with me was some of our kids if they take part one of some pathway they don't they don't get a chance to take the part two until like later and they've lost interest or they are part one and part two is offered at the same time that's a master scheduling issue there's also a a interest level interest and I know that um there surveys that been given to our kids and to be honest there is an opportunity for us to look at our programs and see those programs that are not that our kids don't have an interest in we may need

270to look at do those programs need to go away and replace with something where they are interested in and I and and and last but not least I'm really trying to say that I don't want students to go to another facility and be embarrassed I don't want them to not know how to read a ruler I don't want them to not know how to do the things that they want to do to be successful we are not focused on that we are at a very low level on that because nowhere in the world you wouldn't have an industrial I teacher in the building many kids want to build many kids want to do if you go around in this city of Petersburg right now Young Folks building houses all everywhere in Petersburg right now and

271that's not just elaborating that's real they actually working but I'm just I just don't see where we've been uh I don't see where we've been a success story in that area because I would agree with you has not been in this de okay that does make okay I agree with you and that's an area that we're going to work on thank you thank you yeah yes Mr is it my turn well it might be Miss Tucker turn could you started on that side go ahead Miss Tucker you don't have none go ahead M Tucker you had something to say I do I have a question um as far as um when the students do um express interest what what grade level do they start to explore the different um Career and Technical education um so

272they have to start in sixth grade it is a required course in Middle School career investigation so all the sixth graders actually go through that course um and we have several Partners in curriculums and different ways that they can explore uh different careers yeah so you didn't take away your child is in sixth grade right you didn't with the coun I have not because when my daughter was at six at Vernon John's they actually called the parents in I actually sat there and met with the counselor and decided which class she was going to take think they actually called me in and I was not on the school board now the course is career investigation in sixth grade but the um required academic and career plan starts in seventh grade so the career investigation is

273to help them try to understand that they do the survey and actually all the sixth graders did the survey interest survey and then in seventh grade they'll use that information to complete their academic and career plan so it's kind of like when you go to college and they tell you this is what you need to take and do for four years that's the same plan that every seventh grader should receive also so we're working on making sure that happens Mr yes um when I first got on the board we met we talked about new new Shipyard I'm very interested in career placement a lot of things you don't have to train kids on but you got to have connection with different entities to to for them to be trained for example EMS okay we don't

274have to train them in EMS but if we have a placement thing to put them with Southside mergency crew or something else at the interested so they can train there and they pay for it the the state the local pay for it same thing with um kids that reach the age of 18 they can take the training for free for a fireman with the fire department to get certified if we had a PL if we did placement now we got people that want summer jobs that need summer employees that would take them at 15 16 years old do we do placement with that if it's no more than cutting grass in in a cemetery or cutting grass for Fort Lee with one of the companies that got a contract or working with um um um

275um Public Works in the city we're not doing the placement like we used to do some of my first jobs were through petburg high because they got me placed with Fort Lee to go down there when the um troops coming in during the summer the the reserves they put me in a mess hle well I well you know know I didn't I didn't like it but the thing is is that I had opportunity to work for a month and got experience doing that and then I decided maybe it's something else I I might might like to do but the placement came through the school so they say hey I got opportunity here do you want to take Take This Job make some money I went down there and tried it out next thing know I

276was somewhere else because I didn't care for that but the thing is is that placement employee placement won't cost you uh U won't cost us a dime for training but at the same time like when we got on the phone and talked to Newport New Shipyard they had 4,000 they need 4,000 employees somebody graduated from PEB high they would relocate them and pay for the relocation and pay them starting out they can you know and teach them the job skills because they still need people it's a whole lot of Industry that's right here in Petersburg that if we start looking at placement they would take a they would take someone at an early age or at the age or upon graduation and training themselves so the thing is is that I don't see placement taking

277place in our school system anymore um and so the thing is that we can do that we got entities in the city that need people and and it might need them for temporary you know they train them you know especially public works so I I I know we need to do that far these type of training you don't have to do it yourself they'll do it but the thing is is that but we work out these relationship with the industry the local industry the local government that placement is very very very important so but but you got to establish those relationships now with um the the the things that I work with the organizations that I work with and the foundation that I work with I'm the Outreach person so I know for a fact

278there's a lot of opportunity out there how do we want to go about create an opportunity for our kids and see the thing is that we cannot just keep doing the same thing and think it's going change we got some kids that we got in every school system you got kids not going to college they might want to do the military but then again how do you introduce them to that if they don't want don't want to do rooc cuz they'll get to their senior year and say hey I don't want to go to college and so the thing is is that but it's a lot of opportunity out there can we place them in a job how many have we placed in a job upon graduation since you've been in in that situation how

279many job placements have we done and that's what CTE should be about that's what it should be about making sure that when the kids walk out here that they got a job and we create an entity where that we can help them get placed in a job and um so because everybody is not going to going to continue education in college M so placement I think we need to start looking at some some placement opportunities to reach out to the U every the whole Community industry and government to make sure we on everybody is on board CU we have the greater ass said we had all these kids in this city and these young people coming out of school and we want them to walk out there if they not going to school not going

280to trainer they need to go they need to work thank thank you Mr M board member it is now after 9:00 we we really do not like going past 9:00 this it's too long to have a board meeting I mean because we've been here since 4:30 and 9:00 is long so we need to move on thank you Miss Smith thank you move on Dr Miss Brown Dr Brown move on to the next item all right thank understood thank you Bo preer really quickly um we're going to do um our policy updates really quickly so if you look at the screen we have quickly we have several policies that have been reviewed so really quickly policy BCG um School attorney vsba policy BCG we policy was reviewed based upon the last review on 11520 and it

281was reviewed by vsba on 225 and there were no revisions recommended really quickly PCS pcps policy bddd Quorum is the title and it's vsba policy bddd this policy was reviewed based upon last review on 115 2020 reviewed by the vsba on 225 and no reveng revisions are recommended um our policy DFE also CHD that is entitled Administration and P and policy apps that is aligned to our vsba BFE also CHD and this policy language has been updated for clarity and no substantive revisions have been made our next one is our CHD also BFE administration and policy absence as well CHD also BF this policy language has been updated for clarity and no sub subst substantive revisions have been made really quickly the next pcps policy di the title of this policy is financial accounting and

282Reporting this is vsba policy Di and this policy language remains unchanged and there are cross references with update updated language our next policy policy DN it is pcps policy title disposal of surplus items this is our VB vsba policy alignment DN and this policy language has been updated for clarity but there's no substantive revisions have been made as well then we have our policy for pcps policy EF and that is called Food Service management that aligns with our VBA policy EF and this policy language has been updated and cross references updated for vsba 225 is that the end okay food sanitation program this is policy efd um that policy is food sanitation program is aligned to vsba efd this policy language has been updated and there are legal reference have been updated by vsba around

283225 our next policy policy FB this policy is entitled facilities planning this is policy FB and the policy language in this policy has been updated for clarity and there are legal references and cross references updated in align with vsba 225 and then lastly we have our policy ikg this policy title is remediation recovery program it is in alignment with vsba ikg and this policy recommended has been recommended for deletion the policy requirements are encompassed in other policies AG literacy plan igb programs for students with reading deficiencies and igbe remedial and summer instruction program that has been deleted by vsba 225 thank you Mr Brown Next we move to the comment period no one sign up okay we'll move to our action item 6A M br thank you board chair p and school board members our

284first action item it is the super it is our federal programs investment request it is the superintendent's recommendation that the school board approve purchase requests of federal programs in federal programs Investments to include axium for the purchase of math and Ela tutors for pcps elementary and middle schools during the 2425 school year Chromebook and Chromebooks for Title One approval for the purchase of 3,000 Chromebooks for students in grades K through 8 and the purchase of University tutors to provide intervention and acceleration support for Petersburg City public schools for in-person tutoring instruction as provided our next action item is action item 6B addendum to contract number 25-1 between inm shuttle transport and the pcps Schoolboard sorry I thought you reading another one I apologize 6A you've heard the recommendation on the Investments that Miss April blun

285went over is there a motion to accept so move move by Mr M there second Mr Pierce all in favor I oppos motion carries 6 B thank you um Bo pret it is the superintendent's recommendation that the school board approve an addendum to contract number 25- 001 between inm shuttle and transport and the school board of the City of Petersburg as provided hear the recommendations that motion to move by Mr Pierce is there second Miss Tucker okay all in favor I oppos motion carries six seat thank you School Schoolboard chair and um this is for um aromatics government Schools Enrollment slots for the 25 26 school year and so it is the superintendent's recommendation that the school board approved a Petersburg City public school student slot commitment of 67 which reflects an increase of five

286student slots at APPA mtic Regional Governor schools school for the 2526 School term so move move Mr M there second second Mr Dance all in favor oppose motion carries 60 60 okay the next one 60 we are going to code R vaa Regional High School slots it is the superintendent's recommendation that the school board approve a Petersburg City public school student slot commitment of 10 which reflects an increase of two student slots at code RVA Regional High School for the 25 26 School term so move move by Mr M M proor you want a second sure second by m Proctor all in favor I I oppos motion carries the information item 7 a board members the information item is in there the ones that were submitted any new business from board members no new business

287is that motion to so moved by Mr Dan second by Mr Pierce all in favor oppos motion Carri have a good night everyone good night that was long over I ain't going pay time but me and you we don't get over time for you know know going get him done if we if anybody deserve it student here deserve it don't I Lord cuz I'm going see what she Ive already asked her to give us update how many we did last what so basically would go to school they would 20 more days of instruction so they would start in July and have 20 days of instruction and