001Good evening. We're here for our audit committee meeting. It's October 5th. Um, all board members are present except Robin to join us. Um, Colleen DiCaprio is our new business official. Christy Alenberg is also here. Did I say that? >> Ryenberg, sorry. um you are the star of the show. So, for the most part, I'm going to pass it back back to you. I'll just lead off with a couple of um introductory items. So, first item is our June 9th, 2025 committee minutes. We don't actually have formal minutes drafted for the June meeting um with the materials we do have attached the agenda from June and um the meeting I think is posted public wants to watch it, but the the agenda is here for anyone to reference. Item number two is fun balance projections pre-
002audit close 2025 audit update. Um I'll turn it over to you to talk about this. Do we call >> Yeah. Would you probably Okay. So, we're going to touch base on the fund balance projections. We're closing or in the process of closing out our U fiscal year 2020. Did I >> It's not >> I don't think it's on. >> It's not. But I think the >> the mic that's underneath that's going to be more important so that way the audio picks up for the video. So, you're fine. >> Yes. >> Oh, please. Bring it down. Is that better? >> Okay. >> It's recording, but it should be helpful. >> So, did you hear the first part? Want me to repeat? >> Repeat it. >> Okay. >> So, during the the course of the audit review,
003there was a couple of items that um going back and forth with the auditor, we felt was necessary to make some adjustments. Um, as a result of those adjustments, um, we're looking at there'll be some, um, reports on our audit uh, report, but it's nothing where there was any concern with funding or losing funding. At the end of the day, once we look at our fund balance, we're sitting at a little over $1.1 million, which is great. Um, you are able to put well over 1.3 into reserves, which I think is very prudent fiscal planning. on behalf of the district. You're putting money into a bus reserve for next year in 2627 which is going to be crucial as we move forward. We're planning because of the EV project. You have to buy that bus
004that 500,000 that you approved to move forward with that. That's going to be very very helpful. You have 665 going in your capital and then you have the um three a little over 300 going into TRS. Um so which is very good. I think at the end of the day with all the um work that we're doing with the auditors, we're going to be in a good spot. Um and I think they will be we're going to be going back and forth getting those final entries in and we should have an audit report definitely before November 15th. >> Thanks. >> Do you have a question? >> Nope. >> So So when you're talking about adjustments, you mean these are accounting entries, right? Like correct book entries in terms of where money is allocated, >> right?
005So, it's just a reallocation of some of those entries to to reappropriate the funds to the correct cash accounts and fund balance accounts. So, moving them from where they probably were in a restricted account where they shouldn't have been an accounting error is moving it now back into our unassigned which allows that um freedom to use that fund as we need them. because when you put them in a restricted account, you are restricted that specific purpose of those accounts. So now we are back to our unassigned which we have to either use for unanticipated emergencies or obviously is moving forward when you're looking at your 20 26 27 budget. >> Thanks. And then Overall, our expenditures were more than our revenues, putting us in a negative. Um, but we did have additional fund balance from
006the prior year to carry us forward, making us stay in the positive for $16,000. That's it in a nutshell. >> Nice. And then how are we looking this year? We're two months. We're one month in. >> I don't have everything back from the school lunch fund, so I haven't been able to figure out September yet. >> Okay. But in terms of >> 300% state So he's juggling a lot. So everything >> and Colleen, just to clarify, the elementary school is doing free breakfast as well, right? That's where we're seeing the increase. So, is that like going from three lunches to nine lunches or are we talking >> right? No, no, I'm saying 300%. What was the starting number? Like if if we're getting 10 lunches to any ballpark. Yeah, >> I might have them. Let
007me check. >> Yeah, just curious is, you know, because 300% something different when it's five. >> Let me turn off >> versus 100%. >> Well, I also think this is important because this has been something that I think we've discussed about how do we get more breakfast in students hands offering it for free is even if it's a you know 10 more kids I think is still better. But yes, I agree. Let me find out. >> Yeah, let me find out. >> And another thing from years middle school used to set up card. >> Yeah, an insurance card. >> So, given we didn't do that this year because of what's happening at the elementary school and the need for staffing, we just didn't have the staffing to be able to do that. In in future
008years, we'll go back to that. But now the fact that we have to do a lot of prep and everything else. >> And then when is breakfast >> as soon as they come in um to the elementary school? I don't know the exact time. I believe it's like 8:45. And the high school they they serve it all the way up to first or second. And when do they get to where can they eat it in their classroom? >> Um, yeah, I've seen them eat in the classroom. I don't know the answer to be very honest with you. Colleen and I don't go to the buildings and see breakfast so I couldn't answer for you. I can assume it's been classroom because I've seen it but I don't know the facts for um so elementary school
009breakfast in um was 261 about 145 2025 26 we are at >> kids per day >> per feeling like energized, ready to go, getting nourishment, being ready to amazing. Okay, next up we have claims auditor report July, August, and September. We posted July and August before our last meeting, but we didn't discuss it. So if there's any highlights about those. So really um for I mean we talked about August there was that concern with the stop arm camera um and we have um a contract with the county. Two different things. >> Yeah. Can I explain that one? >> Yeah. >> So we saw that there was a bill in there for cameras and we weren't sure what that was. So we're like hold on a second. Why are we spending all this money on bus
010cameras when we have an agreement with with the county? So the county and that agreement with bus patrol has um it does allow us to fix our buses and our bus cameras. So we will not pay anything extra. These are the cameras that are internal in the bus. That's those are our cameras. We purchase those. So that's like >> the ones that look at the seats. So that was a different so it was a really good question that came up because where we pay for that or we shouldn't be but it was internal cameras when you get those those are ours. Those are owned by the county. does not have the ability to look at internal cameras. They only utilize bus patrol for the stop cameras. >> You're welcome. C can we just jump back
011to the food thing one quick question was I know we very excitedly um find out how many people bid or how many companies bid for produce when we have produce bids. Do we have any farm purchases like I know that that farm purchases to schools has been a thing and it's no longer a mandate um federally, but >> they actually are using a farm out in the town of Florida that they're they're sourcing their produce from. >> Okay. Just just wondering if we have >> and it's and it's better than the produce that I buy at the grocery store. >> That's awesome. >> It's phenomenal. >> Okay. Thank you. Sorry. >> He does very he does if we can do that support manage the food from the different sources. Yeah, he does very well. >>
012Mr. Francini does a great job for sure. Thank you. >> You're welcome. >> Sorry. Sorry to go backwards. Keep going backwards. >> Okay, >> so claims there really wasn't anything of importance to really know. A lot of these are relative to mostly your capital project. When you look at the funds, they're capital project. Capital projects are so volatile. Obviously, like building a house. When you're building a house, you never anticipate some of those cost. These are going to come they're going to come about. I don't see them as anything material. So in the normal course of work, we have allowances, we have everything that are coming through. So um outside of that, I don't see anything that's you have your emergency repair that was obviously for the freezer maintenance agreement. Um again, facilities related athletics.
013Yeah, that happens.