001Okay, it's the only time I ever get to actually call a meeting. Um, this is the reorganization meeting for July 7th at 6:47 and all board members are present. RGO is virtual at this point in time. Um, and we're all here. Uh, would you please join me in the pledge of allegiance? Um, I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all for all. All right. Um, section 1.3 is the oath of office, newly elected board of education members and returning board of education members. Jessica, would you please do the honors? I do swear that I will support the Constitution of United States of America. Well, I can't really And we leave that date.
002Yeah. You put that in when you file. Y. Would you like us to sign now? Yes, please sign now. Okay, moving on to section 1.4, the election of board of education officers, the board president. Do I have a nomination for a board president? I'd like to nominate Rachel Gilzer. All right. Any seconds? I'll second. All in favor? I All right. And now at this point, I pass it over. All right. I hope we never will touch that. Um, with that we move to 1.5, the election of court officer vice president. Would anyone like to nominate vice president? I would like to nominate vice president uh Rob Samson. And would anyone like to second or nominate someone else? Just because you're supposed to. I forgot to. Yeah, it's okay. Um, anyone sec seconded? All in favor?
003I congratulations and sign July 7th. Moving on. Um we have this year two uh student and associate board members. Um this does weird to welcome you after your sister's here. But welcome to both of you and thank you for being here on this beautiful evening. and just like to welcome Elliot Chismark Michaela Michaels and if I ever call you Talia please forgive advance. Uh thank you for your service. Thank you for stepping forward and being part of this organization and it's just excellent. All right. Uh, with that, we have an agenda that is relatively straightforward and could possibly be done entirely as a consent agenda. [Applause] Does anyone want to discuss, comment on, or note anything on items 1.7 through 1.39? Don't we also have to vote on any student board members? Is it a
004resolution? They have to make it appears as though it's approval. I guess we do vote. Okay, good call. Would anyone like to move it? Matt, I'll move it. Anyone like to second? I'll second it. Sorry, guys. All in favor? All right. Thank you. I just figured it was fatal comp. Welcome. Thanks, Matt. And now anything about the next 32 items? Just that one item. It's just that one. Okay. So, school credit cards and cell phones and tax collectors and petty cash funds and school nurses and board calendar dates. We have our our board calendar dates are set up right now, but um 1.33. If there are changes to be made, we will be reaching out and those will be changed on the website. So just count. Uh so with that uh consent agenda perhaps for
005items 1.3 1.7 all the way down through 1.39. Would anyone like to move 32 items in one? I'll move it. Second. I'll second. All in favor? I I All right, Jess. Best be your notes. With that, we um have a full board meeting that doesn't really technically start until 7 p.m. We wait until 7 p.m. I thought we usually roll right in, but we wait. We typically roll right in. Roll right in. All right. Um that feels a little bit like Yeah. Maybe there's a way to post it here proceeding or I don't know. Okay. Um we can move to the regular board meeting. Jess, that's okay. All right. Uh we just did a pledge of allegiance. I end the roll call of all people in attendance to student board members. Uh RG is appearing
006remotely from location in Charles Charleston, West Virginia. Charleston, West Virginia. Um have some good sweet tea for the good of the order. I just want to say that the graduation ceremonies and the bag pipers were phenomenal and the speeches were beautiful and thoughtful and really well well presented. The students always run the show and they did it perfectly. Um so it was it was really well done. Congrats to all the seniors who graduated and their families including you. Me too. Thanks. And um and thanks to again Miss Heidi and Mr. Lawrence for all they did to put that together along with the members of the senior class or the graduated class, rising seniors that you are. Good luck. Um, but anything else? I'm sure Frank will touch on it soon, but it's awesome driving past
007the uh elementary school a few times a day, seeing the uh the ground get torn up out there and new drainage going in and yeah, backho. There's a whole bunch of dumpsters out there. Like, I can only imagine what's starting to go on inside the building maybe. And I'll fill you in. Yeah, but that's that's super neat. like seeing real progress. Yeah. And as much as we had massive visual progress out there, like I don't often drive down Martin Road, so it's like, you know, I'm always going past that place and it's Yeah. Seeing it really come alive. Feels good. Yeah. Um Yeah. And also thanks to the staff, the custodial staff that have done so much to make the space better already for getting it ready for next fall and just bring it home.
008Um, with that we have item 2.1, the opportunity for the public to be heard. Would any member of the public like to come to podium then we can roll into the student board member report just being your first one. I don't know if you have opportunity to do anything. My guess is no, but Frank, Mr. McCree, sorry, Mr. McCree, also known as Frank by us sometimes. Um, we'll be working with you prior to board meetings. We just like to hear what's going on with the students like Yeah. activities, things like that. And they have some actually really strong ideas of helping get student voice and student. So, I'm excited to see what they bring to the table as well because both of them have great ideas and I think together they're going to be a
009powerhouse to be able to add to the board. Fantastic. Awesome. Frank, do you have anything for us today? I have a lot. Let's get started. So, first and foremost, um you know, thank you to everybody who made this a successful school year. You, the board of education, for all your support that you gave. Um you know, it's not an easy job and you get paid extremely well for all the work that you do. So, I do appreciate that. But I know, you know, me personally, I get to see all the work that goes behind everything that you do and the thoughtful decisions. And we only get successful years because of all the partnership that everybody has in the district. So, first and foremost, I want to thank you as board members for all you did
010this year. Um it was an amazing graduation from the fifth grade moving up from the eighth grade moving up and forward. There's a lot of great celebrations occurring and that could not be accounted for from the students, the parents and all the staff that really do make it happen. So the success of the school is is hundreds of people that make it work. Um we are moving very very quickly this summer already. We have our summer school starting for our special education students, our extended school year. Everything that is happening during the summer that typically happens between two buildings is happening here. So, hats off to our custodial staff that are already pulling apart rooms, working around the schedule. We have summer tutoring. We have summer school for special education students. We have our middle,
011our elementary school offices are going to be here. Our special education office is now here. So, they did all that movement and today really we were functioning. Um, so very very positive work happening. transportation facility. As you can see, it looks amazing. Um, we are getting very, very close to being able to get the board of torque. The sod is down. So, we and they've been not watering it twice or three times a day to make sure that we have all the sod, all the plantings. Um, we are putting down from the dirt. They had the rockhound out today. So, we are going to be putting down spray um spray seed so we can close out our swip. So, that will be the next step. We already get plumbers and everybody else moving out of
012there. Here is the biggest issue. We don't have power. Um National Grid. Yeah. So, National Grid has told us that, you know, we've been working with them for the past 3 weeks and then there was the power, the storms, and everything else that occurred. So, that's put us behind schedule. We are supposed to have the back truck here to be able to start posting in the polls on July 9th. Um we're hoping that happens. It's going to take a week or two for the power to happen. after the power happens, then we get gas. So, we're really dependent on them. We do have the case work going in right now in the building. I took Lisa down today to see the case work. We have um all of the tiles going in. So, really all
013the finishing touches are really happening. It's just that power. As soon as we get power in there, everything's going to be done. The lifts for the truck, um for the bus, they got installed, the new lifts. It really is almost complete. So, it's fantastic. It's there, but we really do need National Grid to be able to finalize and finish what's going to be done. If we don't have that done in a timely manner, we can't finish out what has to be done inside the building, we cannot get a CFO and we cannot move in, which will hold back the elementary school. Okay, let's go national. We really are dependent on national grid. Can we define timely manner? Timely manner, we need to get them here on July 9th and they need to be scheduled to
014continue to put the poll in within the next week or two Wednesday. Yes. If we do not get them in this week and then it goes out next week, every week that we wait is another week behind schedule. That's not good for it is not good for the transportation facility. And it's not good for the elementary school either. Um it will be fine for the elementary school. So let me switch to the elementary school and explain why that will be fine. Um because we put in contingency plans and work very hard to schedule appropriately. Elementary school, as Rob said, we are breaking ground. They started breaking ground immediately on the trenches on the far end. They are taking down. We made sure the power was off of the shack that was down there today. And
015pretty soon you'll be seeing that shack being demolished. It's going to be gone. Amazing. No more shack. And then they're going to put in a new trench. We did have there was an issue where the trench was supposed to go through the elementary school playground and we would have to move a piece of the playground that was put in. No, thank you. Which piece out of curiosity? It was the um I'm sorry. I was thinking zipline. was a piece of the zipline that's getting rerouted. We have a wonderful dance. Yeah. Yeah. Yeah. Right. So, it's getting rerouted. So, it's it's all set. We're fine. So, the trench is going in. After the trench work is done, the site work like site contractors are spinning around to the side of the building and they're going to
016start doing the stream bed. So, a lot of that work is going to be done because that's when we went through DEC. We've already got everything. So, that reinforcement of that stream bed is going to be re occurring soon. So, we really are making a lot of progress on the outside as you can see. We also had the bid today. This is secondary. So, we had the bid to award for the the facility, the metal transportation facility. So, those bids went in. They came in at a good budget price. We're going to be able to move forward with that transportation component as well. So, that was something that we weren't sure of. Now, we're able to still do that as part of the site work. So, that's all getting done going inside the building. This
017is why I said it really doesn't matter. It won't impact the opening of the elementary school as of yet because we're working on the usable spaces of the building. So, third floor, second floor, where we are going to have to have staff and students in when the building comes in. Those are the priority areas. The area that we're closing off from the basement floor to the transport the transportation facility, which will become the cafeteria. That does not need to be done right away because we're going to be closing that off. If we have to add a few more days, it'll be unfortunate, but it's not going to impact the opening of school. The opening of school is that second floor and third floor. They've already started doing all the abatement in the crawl spaces. So,
018that crawl space had to be abated. They're abating that now from asbesus abatement, but it was less than anticipated, right? Well, the asbestous abatement is less than we anticipated for the third floor and second floor because it's already been abated once before. So, it's been less than was expected and we'll be able to probably end up getting credits for it. But the crawl space was always expected since it's never been abated down there. So, that still is an area that has to be done. So, underneath the elementary school, there's all those little areas where the pipes go in, crawl spaces, things you would not believe it ever existed. I was surprised that there was it looked like dungeons. It was the scariest thing in the world. Unfortunately, we have to get down there and do
019work. And in order to do work, we have to bait that whole area. And if there's sand down there, all the sand because the part the particulates fall from there and go into the sand, all the sand has to be abated as well. So that's a lot of work. Kudos to the teachers and staff cuz that got everything moved out very quickly in a timely fashion. Everything moved out stressful. Yep. So are we still actively maintaining buses in that old bus garage for the time being or are we kind of taking a pause? So you are asking right? No, we we have to actively maintain buses and we have department of transportation coming in for DOT inspections scheduled in the next two weeks by the way. So what we have done is we created one
020bay open and left it down there with the ability for us to be able to do all the work. So we have a bay where the construction has allowed us go in and out and our people are working in that one specific bay right now until they're able to move forward. So transportation still functioning, still working, still being able to do that. As they transition up here, they still have a working bay to work on the buses for DOT inspections. We're just and they're doing kind of two jobs at once. The building projects though really are happening inside the building. Basement abatement and then second and third floor. Third floor ceilings are already all been removed. Wow. And you the areas that have to be removed and they're already prepping. So 5 days in and
021they're really already moving very very quickly to get things done and accomplished. I did not go down today, but I got an update of the work that was being done. So what are they using to reinforce the stream beds going back to complex? Um so that has been engineered by the architects. It's stone. It's very specific rip wrap. It is rip. Yeah. See I don't know any of that. So the engineers architects went through it has been heavily involved. We had to have multiple approvals prior to any of this going through. That's a ripple. And so it's a stream bed. The one stream bed that's getting done. So where it currently is when it got finished. Stream bed or stream bank? Stream bank. It's I am not the engineer. sides, not the sides. Thank you.
022The side. There we go. The side area again. Educator, not that area from the bridge. The covered bridge to the other bridge. That's the area that's getting good. That's the poison between the two bridges between the two. Does it mean no more poisoning? And that's the one that's really falling apart. So much poison. If you notice, the sidewalk is starting to like get really close to the building. Yes. So, all right. That is the area that's getting done. I hope that there 15% of population does not get affected by this movie. Any other question? You're asking great questions. Please. Uh but you just is there anyone we can call about national grid? Anybody know a guy? Is there like Yeah. So there's Can we apply pressure through our elected representatives? Yes, we've contacted National Grid
023again today. We can that will be the next step by the way. Um that will be the next step is contacting your elected officials. Um, you know, Senator Fehee, Assembly Member Romero has been very, very good to us. Um, that will be the next step in the phase of making sure that we get this done, but I'm hoping that National Grid understands our pressures and is going to be able to work with us. We put in an email today to confirm that. We're hoping for a reply by tomorrow to really understand where we are. So, I'm hoping we don't need to do that. We can work together as a partner to be able to support and get the project done. Chris Allard's husband's in. What's that? Chris Allard's husband. Oh, okay. So, we have a
024community member work for the district as a lineman. Somebody knows a guy. I know. See, somebody knows a guy. That's right. It might be worth and Rep. Tonko just sent you guys letters. That's right. Congratulations. A new friend. Other questions on this? So, that really is where we are and you know, it's it's a lot of work and it's going forward and there'll be changes constantly uh occurring, but we're we're moving forward. Thank you. All right, that's all I have. All right, with that, um, let's move into the approval of minutes 4.1. Um, anyone have any questions about the minutes from June? I don't have them attached in mine, but um, it's just me. Okay. Um, but anyone thoughts about the minutes for June? They're fine. Except I looked over the written version. They looked
025fine to me. So move them to make a motion approve the minutes. Yeah. Second. I'll second. All in favor? I I Okay. You good? Okay. You're very quiet right now, but All right. We have treasur reports and claim auditor reports. We can take those two things together if you're okay with that. Um, any thoughts or questions about either. Okay. Um, anyone like to move that? Move it. Second. I'll second Barbara. Okay. Deferred to Barbara. All in favor? All right. Okay. With that, we move to um personnel. We have a number of appointments and um which includes um driving instructor two driving instructors. So, any questions or thoughts or want to move it with the um with Jenny Auger that doesn't she'll still be doing even position. Okay. Thank you. And it was rolled in. Yes,
026it's been rolled into it. That's what I thought. I just want to make sure in-house position instead of a second. Okay. And I believe that Brian Stone gets the um most Renaissance man award for doing English football and Dungeons and Dragons. So, anyone like to move that? I'll move that second. Uh second. All in favor? I I Rachel, may I make a comment before? Absolutely. Um Rachel mentioned driver's ed instructor. I just want I do want to state something that I forgot to mention and I um I think it's very important. We've been working with Alb County, the Alb County superintendent um regarding driver's ed and bus patrol money that's coming in and out of it. Um I we got a notification uh late last week that Albony County is going to provide each district
027um two trainers. So any teacher who wants to be trained to be a driver's ed instructor per district, we we will do two teachers and reimburse the district the cost of the hotel, the housing and all training for that employee. So that way we can across the county get more trainers. So I thought that was I forgot to mention that. I think it's very important. So the trainers that we currently have are very very good. They are not district employees. They are out they are from other districts. Um this could be something where we build our own in-house employees as well and the county will help support that. Great. So just want to share that quickly. But they would be teachers or staff or just teachers. It has to be teachers. Teachers. Okay. Wow. So
028you want to lost the um Okay. So we have some revisions to the district calendar. Frank, what? Oh, CSSE recommendations. Thank you. Anyone like to discuss or move? Any want to move them? I'll move that. Second. All in favor? I Yep. calendar changes. Frank, can you put that back up? Awesome. All right. So, we've made some calendar recommendation changes um working with the staff because of the fact that the unknown of the elementary school, right? We are not really truly sure how the elementary Thank you so much for that. Um is going to work. So high school and middle school is going to stay exactly as it was. Superintendent's conference days, professional development days on the 2nd and 3rd. Same with the elementary school. The start date for middle school and high school will be
029September 4th. That is the date. Nothing changes. The schedule for them goes on as it was. The elementary school, on the other hand, we're going to frontload the superintendent's conference day. So, we're going to put another superintendent conference day on the 4th because of the fact that we're probably not going to be able to get them in until probably August 30th or September 2nd. So, the building's really going to need a lot of work. The teachers are going to need time to be able to get that room done and be able to focus. So, September 4th is going to be a superintendent conference day for them. And then the school will start on the 5th for elementary school. Where the shift is going to be happening is could we go to November? So on November
030we had the superintendent conference day was supposed to be November 10th for everybody grades K through 12. That superintendent's conference day for elementary school is now frontloaded to September. What Mr. Vvenzio and the elementary school staff suggested to me was and they wanted to do this anyways is they wanted to take the parent conference date that they had off that they were going to have off for all kids K5 and put it on now November 10th. This will give them time to give the report cards to the parents prior to them getting it. It give an opportunity for them to preset, talk about it, have an opportunity instead of talking about it afterwards. And it will still allow for us to be able to have that superintendent conference day and not impact any of the
031182day calendar or 181day calendar that we have. So really, it is the least invasive way to make sure that we get teachers time and the staff time to really prepare for the building and opening of school. So that's the change currently. There could be possible changes or emergency issues that come up that we have to you know be flexible in understanding but right now this is the best opportunity to do that. So that time is for classroom September 4th. Absolutely. Okay. Yeah. Well, we've already decided that there's mandated trainings the elementary school has to do. You have to do some mandated trainings. They have to do it. There's certain things that have to be done. But we also know the fact that we cannot be asking our staff to do a ton of PD in
032the front load of the year if the rooms are a mess and the building's a mess, right? So we have to make sure that we're giving time. So the admin team is being very flexible in the planning and structures of what we have to get done and how much time we can allocate. So some of that PV can be done online, right? Like the it can be but we still but the the teachers association still asks us to give time during the school day for it to be done. They don't expect it to be done after school. So we still have to allocate some of that time. Y but the beauty part of it is if a staff member chooses to do it outside of hours then they can still get that done and then
033have that time. But yes, you're correct. A lot of it's a lot of our mandate training is dur online and can be done at your own convenience. Any other questions on the calendar? Did you say the 10th becomes the conference time? Yeah. 10th elementary school for elementary. Yep. Got it. So, elementary school day is three and a half. It's four and a half day weekend there because they have a half day on the preceding Friday and then they'll have off on Tuesday. So, I'm wondering how many parents are going to come to parent teacher conferences. I'm sure we'll have a lot of parents come to parent teacher conference. We always have a big there's a big turnout usually. And also they can do virtual so that as well. That would be fantastic. And they'll be
034able to schedule it through parent square hopefully. Parent Square. Um, any questions on that? Any more questions about the calendar or anyone like to move it? I'll move it. Second. I'll second it. All in favor? I. Um, we have a request to go to Salem, Massachusetts. Wonderful. And the out of town field trip. Something that used to be done but hasn't been done in a while. Bringing it back. Cool. Burning people. Uh, anyone? Whose class is it? Questions? Um, is this I think it's the block. Yeah, it's for the block. Yeah, AP US. And then yeah, a push. Oh, AP is AP US history and AP literature. Yeah. I I wonder if it's open to people who are not taking it as a block, but And will it still be a block if we don't
035have Mr. Glad? It's a block. It's been a block. Okay. But there are students who could take both classes separately because I think right the schedule allows you to take a push and yeah I do not know that answer. So that that would be a question I would wonder is do you have to be at the block or can you take them if you if you're in either class or you have to be in both. I think it's for AP LE and AP US. So if you're taking those two courses no matter the block or not. I believe it's either of those classes you're allowed you're those teachers teach both of those classes. So, I I can't see it being disseminated differently. It's not the way that I saw the proposal. I'm looking at Jessica
036because I know she read it as well. Um, but I do believe it's all those students have taken, but I can confirm it. Okay. Uh, would anyone like to ask any more questions or discuss or move? I'll move it. Second. All in favor? I I Okay. Um, exciting bidding in um 5.7 5.8. 8 5.9 and 5.10 and then a declaration of obsolete items in 51 tire balancer a tire VHS tapes. Okay. Who who has a ne niece nephew or someone they'd like to give a a drum and stand to? Um would anyone like to uh discuss 5.7 through 5.11. Can we do them move them as an uh consent agenda? And if anyone has any questions, ask them or if you want to just move it, move it. If someone has questions, second. Yeah. Kathy,
037did you just second? I did. All in favor? I Okay. Um, so did you already change it? You did. Okay. On the electronic version of the agenda, um, the committees have already been changed. So, the committees going forward, um, RG, thank you. Y'all be chairing the audit committee going forward, which is made up of a committee of the board, curriculum. Robin, y'all continue to chair. Kathy, you'll join the curriculum committee. And Matt, y'all keep going on there. And then Matt, you'll move to chair the policy committee, uh, which will stick around with Barbara and RG. So the BAM team BMP and facilities, Robin, Rob, sorry, Rob, Rob Robin, and Barbara. Um, you guys will be the tour. So awesome. Thank you. Um but I don't think the audit committee has met but curriculum no has
038not met policy did meet we did and facilities did not no so policy RG do you want to discuss do you want to discuss what as we go into the policies that are on the agenda yeah why don't I do that we did meet in June um and we have three policies that are up for um adopt option today. One first read, I believe. Yeah, one's the first read. Um, yes, the the heat one is the first read. So, we'll just y'all report on that discussion as we go through, right? Yeah. Okay. So, with that, uh, we have a very generous donation from the PTA for the Cole Summer Writers Institute. If anyone would like to discuss or move like to thank them for that very generous I want to accept it first. Yep. Yeah.
039I'll make a motion to take accept it. Second. I'll second it. All in favor? I You want to thank them? Yeah. I think it's great. All right. Thank you to the PTA. It's awesome opportunities provided. Um, so then I guess we could have done this at the same time addressing the new funds that have been generously provided by the PTA. We need to move them into the right spot. Would anyone like to discuss that or just move it? I'll move it. Second. All in favor? I. Excellent. Okay. So, we have a fund balance contribution to round out the capital reserve. Any conversations or discussions? Anyone want to move it? I'll move it. Crickets. All in favor? Second. Who's second? Second. All in favor? I just Oh my gosh. R.J. I need you here. Um, all
040right. Uh, Mr. McCree, we're going to, uh, propose an addendum to your contract. Anyone want to discuss it? Do you want to say thank you once we voted on it or before we vote on it? However you'd like. Thank you. I'll say thank you and I'll I'll move it. Excellent. Thanks. Um, second. I'll second it. All in favor? I. Thank you. Okay. Um, let's create a new position. Yes, let's do it. Let's call it the director of school finance and operations. That's really rolls off the tongue. Uh, anyone want to discuss this? How it all work out? All right. Second. Move it. I'll move it. Okay. Second. I'll second. All in favor? I I Okay. Hey, let's hire someone for that position. How about Colleen DiCaprio? Any uh we're we're excited that you're here, too.
041I'm excited. There's an owl between us. Um so, would anyone like to discuss or move? I'd like to move it. Second. I'll second. All in favor? I I. Excellent. Congratulations, Lisa. Thank you so much. You're gonna be here for a while longer. Lisa's just excited because she gets to be here for my birthday. That was the one goal. That was her goal. She's not looking at Yeah, that was on her list. Talk [Laughter] everywhere. [Laughter] Nicely done. September. Nice. Yeah, we're free. Okay. Um, well, congratulations and and enjoy the time until then and then the time after that. Uh, school med medical director Oly not related to you, right, Argie? Yep. No, no relation. Okay. Just staying for the record. Um, anyone like to move this or discuss it? Either one. I know that. All
042right. Second. Second. All in favor? I. Okay. With that, we're moving to the first policy. Note that if this policy is approved completely unanimously, then we can not we'll be forgoing a first read. We'll just do it all in one swoop. So, RJ, would you like to discuss? Yeah, thanks Rachel. So this is the policy um on students and electronic devices um which includes cell phones, tablets, hairpods, um beepers, anything that a student could use to uh communicate outside um of school while they're in school. Um our policy ends at the end of the school day. Um, and this I'll open it up to Matt and Barbara, too, in case there's anything they want to add. But our plan was to adopt this as an emergency policy. Um, because it does need to go into
043effect, I believe, uh, July one, August one. Is that right? August one. August. Yeah, it goes in August one. Oh, August one. Okay. All right. So, yeah. So, since we don't have time to do a second read, we're proposing this as an emergency adoption so that we can get it in place and comply with the law um by August 1. And Matt, Barbara, anything to add on this or Frank? Yeah, I just want to state that um just to clarify it's electronic devices, cell phones, tablets, items like that, AirPods are allowed. So that way like Bluetooth connected devices that can hook up to like the Chromebook is allowable. Um but anything otherwise than that is not allowable in that wise. And we've done I believe we've looked at the basic idea of what the law
044stated. We did not add anything else to it as a board and as the school district. Um it really is in the locker out during the school day. Um progressive discipline when it comes to it. Students, you know, they were going to be told that they can't have them in school and there's no warnings. It really is. You're told you can't have them. They're notified a thousand different ways. If a student has it out, say Franken Cree, it has a cell phone out from class. Franken is going to be directed to bring it to the office. Like it's there's no questions on on there where it is. Um, that was the big conversation I think we had about just how it's going to be enforced and we wanted to make sure that it didn't take
045away from the instructional time and allowed for some very clear expectations. But other than that, we really are following pretty much a letter of the regulation of the law. And were students made aware that this was coming? Complying with the law. Let's ask the students who are here, are you well aware that this is coming? Okay. Yes. And you also were taking given a survey by the administration about what you needed in order to be successful without the tool. Correct. Good. You want to add any input on this? Sorry. Do you mind? No. We probably have more input like after the first few days of school. People are going to be mad, but I think it's the right choice. So, well, the legally the only choice. I think the one thing that we said as
046a policy committee is grades four through eight aren't really going to have an issue with this. Maybe nine or 10 might struggle with it. We really do know grades 11 and 12 are really going to struggle because grades 11 and 12 have used this for so long, right? It's been part of it. So, we do understand that and I think that was one of the bigger conversations we had. So, is there going to be any um or how well I'm sure there's going to be something, but I I'm just curious as to when parents or family members or whoever is contacting students, there's going to be paths to do that. That's a legal requirement. Is that going to require how much time is that going to require is is not something you can know now,
047but I'm curious about the amount of time and energy that might take of someone's day to collect messages and get them to the students in question. I really don't think it's going to be too much, but we won't know until it happens. That'll be interesting. I think it's again there's going to be a learning curve a little bit, you know, as people adapt to this is the way it is, right? I think the important point is K through five have done this already and you know they have 575 students at the elementary school with those parents and and guardians and they communicate very clearly to the office without going through the students. So that model is probably just going to have to kind of carry over to grade 6 through 12. So we already have
048the model working. It's just now transitioning it to a different level of a building. Do we have the I know we have the ability to but I mean like policy wise or whatever. Um, so our our student emails are locked down to external correct emails. Do you have the ability to, for example, whitelist parent emails so they could shoot a note? Do you have I have asked that question to Nerk and I'm waiting to hear back from them because there might be some safety regards and spam. Yeah, I mean like technology wise I I'm sure it's a yes, but it's yeah, from a policy and like do we do that? Can we is it okay to do that? Yeah, I do not know that answer. I'd have to ask. Um, I had another follow-up question
049on I know uh activity trackers are allowed um I guess up to see how implementation goes in terms of recognizing what an activity tracker is versus a smartwatch or when it becomes one. Um I think I know the answer to this but Apple has a feature for the Apple Watches called school time that you can force to enable but that doesn't for us stop it from being even though it yeah the the admin have already had this conversation hence the recommendation that we ask for smartwatches the answer is going to be that's too hard to enforce because then yeah yeah so then how do we how do we make a determination activity tracker versus smartwatch for I think that's going to be one of the bigger issues that we're going to tackle at our admin
050retreat and really start to kind understand how they're going to implement some of these expectations and where some of the pros and cons of this are going to Yeah. because I mean per the policy activity trackers are still fine. Heart rate what is an activity tracker and how do you know what it is or not and how do you Well, I guess yeah how do how do the hall monitors or whoever is looking for these things? Yeah, this this is both. My kids all have these because they're you know for heart rate data and for activity tracker stuff and various other things like that. Now I'll have to buy some new devices. There is a I want to make sure that whatever I buy is acceptable. There is a program that is coming out that
051school districts can look into that will shut down school time for students who are on Wi-Fi enabled devices. So if you have your if you're hooked up to the Wi-Fi, a school district can actually shoot out to a a student saying, "Hey, we saw that you haven't enabled your school time yet. You need to do so." But if you're on cellular data, it negates that. So it kind of it doesn't really work. But if you only have Wi-Fi and no cellular data, there are programs that they're now defining and starting to build that school districts can look at. It's at the infancy stage, so I think it will grow, but those are not at the point where we could use them yet. Mhm. And when we send like the beginning of school letters to families.
052Oh, this will we're going to plaster this everywhere come August and come like after like late July, you're going to start seeing this on the website, on Facebook, on Instagram. And then we're going to have little like memes coming like you name it it's going to be there because we've just we want to make sure that everybody is well aware which they are anyways but but the law passed a few months ago and I think people have over the summer. I'm pretty sure all the kids are very well aware that for sure and then how how and maybe these answers aren't there yet. I think I asked the same thing last time like from an enforcement there are and it's listed in here right like medical exemptions like you have a continuous glucose monitor or
053something maybe it's linked with your Apple Watch and you're wearing an Apple watch but then how do you tell you just over time get to know that that's one of the kids that they have they have to have approval as No I know they have to have approval but I mean but that doesn't help the hall monitor who's there there's going to be a confidential list that goes out of students who are able to be able to have the device so like let's say Frank McCree is allowed to wear his backpack but no one else is there will be an email out to individuals saying so we stuff like that already where there's exceptions for folks. So people are well aware so they're not confronting a student saying why are you doing this? It's well
054aware that they're allowed to do it. Yeah. Because I have a glucose monitor right now. It's a little thing but that they're phasing those out. So now my new one I'm going to pick up this week only goes through my phone. Oh yeah. Really? Yeah. Because they're those little they're like this big. Put them in your pocket. Yeah. But we have systems in place with notification for staff members so we don't kind of basically attack a child and have somebody always asking them where it is because that you nobody wants to go through a day like that. So we have systems in place already. And do we have a list of pre-approved medical conditions for which these things get approved or it's a total case by case basis? It's going to be a casebyase basis
055because we want to see what I think what's going to happen is there's a truncated list. you're going there is a truncated list, but I have a feeling that you're going to see this shift over time. So, and it's probably I mean we're not that big like it seems like that. No, no, I'm I'm just Yeah, I'm more curious. There's I mean there's a lot I can think of lots of reasons why people might use I mean not phones necessarily, but certainly for administration cycle tracking to you know like heart issues or Yeah. So like what of those would be covered and what of them wouldn't? Y you know and would will anything be sent out to parents letting them know what of those things may be acceptable or not. The policy is going to
056be sent out and we're going to be clarifying what where's the list in the box? I didn't it just says medical exemptions. Correct. Yeah. So like but what is it's in the it's a parent that top of page two. It kind of gives some parent that call. Oh no. Yeah. Diabetes, asthma, medication, etc. or translation. Yeah. If the parent feels that they that they're going to need an ability to be able to have an exemption, they're going to go to their physician. Their physician is going to say yes or no, this does fit the need of it. And then the physician is going to write a note to the medical director. Then the school district administration and medical director are going to evaluate that based on specific needs. and then they're going to make so
057so case by case basis is the answer as opposed to a we don't we don't really have a correct prescribed right line or barrier nor have I seen any yet from any other school district or attorney or any council if that comes out in the next month absolutely we'll be using it but again this is such an infancy stage in some of these things that we're going to kind of go with it as we go but that's why right now we're doing the case by case with the parenthetical that's been given I think those are all my questions Any other questions? Good questions, huh? You guys have any question? No, thanks for the clarification on the AirPods, Frank. Yeah. Do you guys have any questions? That was just a big sticking point for admin. Yep.
058All right. RG, you good with this? Yeah, I'm good. I will move it. Second. All in favor? I I passed unanimously. We have now adopted it. All right. Um, so the next one 7.9 is a policy 4321.10. [Music] This is a new policy, so it's up for a first read and this is a NISPA recommended policy to complete our section on policies concerning students with disabilities. Um, and this one has to do with uh students who are parentally placed in non-public schools. Um any any other comments or questions from anyone? No, none for me. Okay. Any anyone else? All right. Yeah. So, this is a first read and if anyone does have feedback, we can um look at it again in policy before it comes up for a second read. Um and then the next
059one is 7.10, 10 which is the extreme heat condition days policy. This is 813 which is this is another required policy. Um I think for the most part we we are in in compliance with the requirements of this policy. Frank, I'll let you add any other commentary on that. Um but this is required to be adopted before the start school. So we should be in good shape to do a second read in August. the school district prior to my arrivals already had a heat index policy for the elementary school. We then took that over for the middle school and high school and started tracking that the heat numbers in the in the school district. Um I believe it was two years ago, like a year and a half ago, we started with the same procedures
060in the middle school and high school prior to this becoming a regulation. So I feel like we've already kind of been on the forefront of doing this. The district's been doing it for a very long time at the elementary school. It became a K12 initiative. Um, so this really just kind of solidifies the work that we've been doing already and there's no action to be taken. Thank you to the policy RG. Thank you for chairing policy committee for years and for continuing to be part of it and moving to audit. Um, with that we move to item 8.1. This is an opportunity for the public to be heard if anyone would like to come forward. It's a second opportunity. There's all right. We're not going to wait. A second opportunity for the board to be
061heard. Happy summer. Anyone have anything to add? Uh dates to remember on the 17th of July there's an admin retreat. the four board members will be joining um the admin for portion of that to discuss code of conduct I believe and so just want to put that out there but otherwise our next board meeting is on the 4th right here 7 p.m. You guys are welcome. You can't be here because you're having fun doing something else. You hardly enjoy that too. On the 15th, not the 13th, there's an um board of education retreat in August probably from 10 to 3. It's the 15th. Yes. 15th, not 13th. Sorry. With that, um we move to item 10.1. If anyone would like to discuss this or just move it, I'll move to ajourn. Second. That was Matt,
062right? Was that Was that a Yeah, it was Matt. Sure. All in favor? I Matt, thank you for the catch. RG, thank you. Bye, RG. Safe travels. Hey guys, if you want to put your cards in this folder. Sure. Thanks for uh Thanks for voting for me and Rob again. like 15. We'll give you a little time to enjoy yourself. Do you want us to put the date? Is there a reason why we're doing 10? Okay. Rachel had to be happy.