001Okay, we're returning from executive session. >> Okay, can I get a motion to enter executive or public session at 8:33? >> Motion by Derek. A second. >> Second, Elaine. All in favor? >> I here. >> Okay. So, we have a resolution and then we have to have a quick discussion on the capital project for what's move forward with the next Um so the first resolution is um resolved that a certain confidential appeal by a parent of student ID number is hereby referred in part to the superintendent of schools for further action in denied in part and it is further resolved that written notice of the board's decision decision shall be delivered to the parent by the district clerk within one business state. Can I get a motion to approve this resolution? >> A motion by
002Frank, a second. A second. Second by Kim. I will do a roll call vote. >> Rebecca, how do you vote? >> Kenny, >> yes. >> Kim, >> Derek, >> yes. >> Elaine, >> yes. >> Craig, >> yes. >> And Amma, yes. As well. So, I will get that um letter together with the district clerk tonight so she can all >> so she can deliver it tomorrow. And then uh next we have to have a discussion because we need to move forward with a sequel resolution for next week on the capital project and uh where the district would like to move or the board would like the district to move forward. Uh we have been provided a schedule of the um tax impact um the transfer and use of reserves um along with the items and
003estimated budgets. I don't know in the past the district has had a a twoprong resolution. So there was a proposition that had no impact and then a additional proposition that had a tax impact. Um I personally feel that some of these items need to be done and we need to ensure that we can do that with no tax impact. Um, and then the items in my opinion such as the auditorium upgrade, there's not a way fiscally to do that without a tax impact. Um, and if we put it out to the public, it should be a separate proposition because it will have a tax impact. And that that's just my comment is to go forward with two propositions. one with items that would have no tax impact that are um present to do [snorts] um
004and then items that are less um are more of wants and necessary needs but will have tax impact. That's my comment. I think that makes sense. I think that though if we um had specific things that we felt we could eliminate alto together to save like you mentioned um the parking lot like I personally would say the parking lot we addressed some of the safety concerns with the pooling of the water in the bus loop which would freeze and cause issues and people would have to walk through the water. Um we eliminated that with milling and drainage. Would it be nice to have it at the south end? Yes. However, we've addressed the student impact. Um, so at, you know, 1.3 million, I personally would say you push that to the side. So if we
005if we if we we have to vote on this next week on something next week. So, I mean, if we how do we get a consensus or something about just some of these items that that we think we could eliminate? Like the Hback thing, it might be harder to sell to the public, but it's going to have long-term cost savings. It' be very good for the building health and um yet that's kind of harder to maybe sell. Whereas the auditorium would be, I think, a much easier thing to sell to the public because they they use the space. you know, the public space so much more. So, if we did what you're suggesting with having the no tip tax impact and have the critical things addressed, which is going to keep us within that 5
006million um and then added as a separate, what do you call it? A separate um proposition proposition [clears throat] that we don't pick we don't pick and choose. We just say it's going to be the auditorium, the Hback controls, and just replacement of sidewalks and curb the elementary school. Like we don't say it's a separate proposition for those three like three separate propositions. It's just one more proposition for this bundle. Do you know what I mean? >> And and that bundle may include may may have 1.2 million reduced because we decide before then that that's not going to part of the proposition. So if we went through our priorities like okay let's say propane propane roof septic water how and we add that up >> I just did that >> is that so it's over
0076.1 million for those >> four items with that 20% soft cost that's but we also know the 70,000 for propane is is is not really a cost to us right and the and it's possible too that filling the tank is going to be a big savings as well. >> Well, I think you have the operational side. So, you have, you know, we have a budget and I think D, you did that calculation. What did it say a year in operation cost? >> Which one? >> The conversion to the propane. >> Depends on rate. We're looking at plus or minus 100,000 a year, >> right? So, you save that plus or minus 100,000 on your operational side. So, in in theory, you spend that 1.8 8 million or 1.9 million, you get 75% back, which do
008you have this in front of you? Does that show? Yep. Does that show there? >> Well, I'm just saying this is how much the propane cost per the 15. If you take the propane conversion, the roofing, the septic system, domestic water, and HVAC, you're talking at 6.4 mil. And you got to take a look how much you're going to reduce the roof if you go to a 10 roof, which is about 120,000. And I'm going to get you the numbers and I'll [cough] send them to Katie. What comes from Questar reducing that 265,000 and not taking the tank out. What is the actual cost to fill it? You take those numbers up. So you might be down to six mill doing all those projects. >> So like I just did the quick propane conversion. So
009that would be you know about 50,000 a year cost not included. >> Yeah. But that's savings we wanted to be able to pass on to maybe saving a job as opposed to >> Correct. So you have you know you use some of your transfer from your reserves to reduce it. But if you but you're saying no we're not going to do that. We're just going to put 100% local and tax back. It would be um 2.1 million. You get your aid back. So, it's actually 500,000 that's going to cost you. We're saying we're not going to take any money out of our reserves [clears throat] for that. It's going to be approximately 36,000 a year. You have interest. So, say 50,000 because you have interest on that money. So you've actually as a an in
010operating in the global picture, you've saved 50,000 because you've saved a h 100,000 in your propane plots, your fuel plots, >> right? >> So that's a teacher. >> Yeah. >> At the end of the day, that's a teacher. That's one of our first year teachers. >> I mean, granted, there's benefits, but >> I mean, I think that that's what we're trying to do here is is try to find other ways to save money. >> Right. Right. So while you know it costs you money, it actually saves you money in the operation the district >> and the HVAC controls will also help you save too. >> Absolutely. >> You got to cut the cost like I say on running these facilities and this is a very good set step and it's going to save you in
011your annual budget each year. will save a teaching position. Plus, >> the Hback controls is almost really a critical item because it's like we're putting in a whole new system, but we're going to be running it on an old system basically. I mean, we're converting it, but we're not actually making it more efficient. You know, it's just more efficient because it's less, you know, the fuel costs are less. You also have to remember up in Berlin you're running a steam system. So you have a lot of the water coming back as condensate and depending how that system runs it'll make that system a lot more efficient. >> But is it actually possible to include all the things we want? >> It's 6.4 mil the project >> right but that so that's a tax impact correct.
012Well, right now the project is so I would personally just eliminate the entire parking lot and road improvement process. >> Yeah. So 1.2 right off the bat. >> Um well, you have your 20% that you need to add in there. >> Yeah, exactly. [snorts] >> I would put the auditorium out as a separate proposition. >> Auditorium and HVAC. >> Oh, the HVAC should be part of >> the critical. [snorts] >> Yeah. So right now if you if we move forward you know removing the parking lot including that 20% we're at 9 almost 9.1 million >> with the 20% >> the 20% added >> 9.1 million >> and the auditori >> that's the that's the auditori Can I just make one comment before just conversations Rachel just communications we have a survey about the community still
013regarding some of this feedback on things one initially just feels had out there with the auditorium was um the one thing that's visible uh I know HVAC controls obviously there's efficiency and savings there for district longterm fixing that um but the ticket is you know one piece that people really will be able to see and benefit from in terms of actually the community piece of it versus the essential things. So just food for thought and we do have a survey too want to put together the right question to the community. I >> I mean I think that's important that the community knows this is critical infrastructure that we're addressing. There is nothing elaborate and nothing that is um [clears throat] fun so to speak. You're not getting you know anything that's new and fancy. This
014is items that Jim said shut down school. We just recited the water systems letter from Department of Health recited for the water systems. The tanks at the elementary school are no longer shortable. They um they're not deemed to be, you know, the integrity of the tanks questionable. The water treatment, there's a the letter about rust rusting, extensive rusting on the water tanks. Um, so yeah, these are all things that could absolutely where how we got here, where where are we now? We're at a point now where any one of these things could critical things could cause school to shut down and us have to drastically alter what education looks like for students until those systems are are addressed, >> right? And if we don't address it, we're it's 100% hunter back essentially. >> 84 75.4%
015will be applied. It'll be solely on the taxpayers to in an emergency project has to be done to fix some of those critical systems. Yes. >> So that's why you know I look at this and say the propane, the roof, the septic and the water are essential. The HVAC while it does eliminate and reduce cost, it's not something that's going to shut the building down. Um that's kind of how I approach that. It is while it's nice to have, it's something that should be a separate item that the voters decide, do we want to invest in this? It's not something that's going to say this building didn't shut down until you have a water or the HVAC system up and running. >> Well, it may shut you down if it doesn't work. Period. You won't
016have to control any of it. >> Well, I think we have control. It's just not the efficiency. Well, remember that was tackled 10 years ago and it's hodge podge. So, if you want to put two propositions out and put the the core and then put the auditorium in the HVAC controls, you have legitimacy to sell both of those to the public. Either way, these are good projects. I agree with you. The parking lot, um, we can get away with a lot less than that. >> Um, we can kick that can down the road. I said the parking lot we did back in >> remember when the building was built there was gravel up here >> right in the 80s that we >> raised heck in here to try and keep the building clean all the
017gravel here >> I see that you remember number >> I was just doing importance I thought we was number one >> I don't disagree [snorts] >> and then I had uh your [clears throat] water and septic and propane as my agree with each separate. [snorts] >> Say again, Derek. The auditorium what >> would have to be I think it has to be a separate item. These other critical items >> like let the public approve the auditorium as an extra if they want tax implication. >> Correct. So, and I think even these items there there there will be tax implication. We're at 6.1 and I I personally do not feel comfortable draining our fund balance. I just don't feel comfortable putting us down to a zero dollar. >> Has Colleen said a number though? We don't
018know. She's willing to take some of it out though, just not all of it. Right now, we said 100%. >> She I think there's confusion. She's not here right now. But with the 1.5 slide about the capital reserve a million dollars there and then 4500,000 for fund balance being applied as well. So be how much how much would the board want to apply of the 1.5 that's allocated there under C under B to the that number. Um to Katie's point if you wanted to leave some money in there 500,000 something like that you apply a million it would it would change things. We have numbers there for the tax implication for every $100,000 is about $10. So some of these numbers will come down by next week. Um Jim reviewing them. [clears throat] So hopefully
019they'll come down a lot. >> Are they going to be able to get back to us by next week about historical considerations for the roof? Well, that will be all if the historical department gets back to them. >> That's what I was surveying though. Sorry. Yeah, that was part of the people on the survey if if you know it's an option. The reading back was more important to decide the scope. Do you want to include the roof and then how it's going to be addressed would be part of the feedback from community and options. I think right now built into the worst case scenario numbers. So you're working with that for example the roof there. You know if there was a decision to go to metal you could then cut down the 10% 15% there
020off the number but you're agreeing to as a scope to address the roof knowing that this is the worst case scenario for the roof. >> Yeah. I mean I I personally think that the first four listed are essential and there may be a tax impact but you also save it in the operational cost and additionally you save a teacher. I mean those are conversations that you you have so you save you know 50,000 and a teacher so to speak. The auditorial is nice, but I I think that there will be a tax impact and we have to let the public decide. >> Might have to get creative with the seats because some of them are a liability at this point. So, we're risking kids getting injured and, you know, getting sued too. >> You take
021another row out. So, instead of the back row, you take those and replace them. If you can't move forward with, >> right, by getting creative, [cough] move some [clears throat] chairs around and replace some of these broken ones. >> Yeah. Kind of like what they did up here. They >> Yeah. And just >> we have to vote on the actual dollar amounts next Tuesday. >> We have to vote on the projects that are moving forward knowing that there may be tax impact. >> So we can vote on the projects and they still could refine the numbers down. >> Correct. >> And that would be >> so we can vote for we can say we want to do this all as one proposition and [clears throat] we're going to go with you know the first all
022the items except the last one or something. Or we could say it's two separate propositions. The first four items are the first proposition and then we're we're both we're going to ask the voters to vote at the same time from both propositions. So you can just break it. They have one more choice themselves. So if you do one proposition you [clears throat] have to pretty much pass that first one, pass the second one as well. >> So you can't say we're not gonna >> they just want the auditorium. [laughter] >> We can't just say you know we're not going to do the but we're gonna do the auditorium because Right. Right. It's a we're going to the public will know that there's the critical items that have to get passed in order for even if
023everybody wants the auditorium, we have to pass other things. It's like it's a carrot stick kind of thing, >> right? Well, it's it's saying, you know, we understand that the public may not support a large, you know, when I say large, we're talking, you know, a.3% tax increase or 7% tax increase for the auditorium. we have to address this critical infrastructure >> once we was broken out for the big track >> but I mean I just don't think you can push forward and keep pushing forward with catching a 100 year >> you know we just what we spent 16,000 to more than what they said it was going to be there's 40 tiles I'm not sure if it was if it was 40 in the beginning or not if Derek Frank remembers how many tiles
024I said they were going to replace. Was it 40? >> It was 40. >> So they stuck with that number, but it cost it still cost a couple thousand more >> and that was 100% tax payers back versus >> right recoupment. >> They replace a couple extra like 404, >> right? Okay. And we're just also risking liability of slate blowing off and hitting kids. So you know it's it's absolutely necessary. So yeah, my recommendation is the first floor as a prop one, prop one, and then the auditorium and the HVAC as a prop two. That's my recommendation. >> My recommendation is the first four items to be a prop one. Um, refine those numbers and we should be able to do that at no tax impact or minimal tax impact. And then the auditorium and
025the HVAC control be a prop two because there will be tax impact to those items. I agree with that. >> Katie, are you including the or not including I know the park is not included like number two in the parking lot of sidewalks and curbing. Is that in your saying or not? >> Um I didn't include that in the numbers but we could include that. It's 77,000. So there will be a tax impact to that >> as part of prop 2. I actually wonder if um if we did end up going to a slate roof, they have to make, you know, they have to put the snow guards up and stuff, but if that snow is sheeting is, you know, it shoots out, so it actually might hit closer to like hit right on the
026sidewalk right now. >> Well, they have to put in the guard system. They'll have to engineer >> so it won't shoot out because otherwise the sidewalk would actually get moved away from the buildings further than it is now. >> Right. Good point. So even just holding off and seeing what the snow is doing in the first couple of years might be a good idea and then actually building your sidewalks to what the what your drip line truly is in the winter time. That might make sense. >> So we could I mean we could justify holding off on that again. We're still kicking the can realize that but >> you can do a sidewalk $100,000 project. >> Right. Right. Yeah. But you can also phase it too. So you can do the first phase and the
027second phase. >> Yeah. So Ken, one of the things you ought to ask Jim on the HVAC, >> how will that reduce our maintenance? >> I don't think he >> can we can ask Jim if we do the HVAC controls, how will that reduce our maintenance on time for personnel? Will that automate all the buildings so we don't have to do weekend checks to say payroll? So the question is for Jim, how what will the impact be for automation in terms of the human side of things overseeing maintenance of the systems? >> We come in hours down to run these control. >> So you're saying efficiencies obviously with the energy savings know that too also on the human saving as well >> because we have a small banking staff. We don't hire people. So we
028can do cut down the overtime. Yeah, I still think that should be a separate problem. >> I'm not disagreeing, but I want to know what the actual savings will be to run this district. We cut down overtime and is it a significant number? >> Well, that's something that the public should know. This is what the estimated savings. >> Well, that would be more quantifiable than energy efficiency. We're not really sure what that's going to look like until the system >> they can tell you what percentage within the ballpark, but I'm looking at the hidden factory because every time you do something, you forget about the labor. One example is every time they fill barometry up with fuel, there's no doubt on the bottom of that tank. Our maintenance people have to be there take that
029waste and take it up to the bus garage for the waste burn. And how many times they filled it up? Every other week. >> Yeah. Every two weeks. That's why I was wondering I didn't mention before, but I was wondering did ask Jim outside this conversation. They plan the two tanks at the >> two. I was wondering about additional tank for size because having someone every two weeks to come refill you've got uh 8,000 gallons up there 4,000 gallon tanks. So everybody forgets about that's three hours every other week that we're wasting with our maintenance department doing that task. So if you can take a look at automation here and start reducing the manh hours on wasted labor and start putting into the maintenance of the facilities that we don't like Trevor says come up
030with these $100,000 projects because we don't fix stuff in a timely manner. So that's where it makes sense to put it in. Look at what our total packages for savings. Never forget the hidden factory here. I wonder how long it takes to clean this auditorium. You know, I mean, with the concrete floors, they're they're pretty easy to clean. >> Epoxy will be a lot easier to clean. >> What? >> Epoxy will be a lot easier to clean. >> Carpeting would be harder. >> Yes. And I'm worried about allergies >> on the on the where the people walk here. It's probably a good thing. It cuts the sound down. It's easy to clean and nobody slips. >> The aisle should be >> the eyes, right? And if you have to repair it, you can't repair a
031rug inside the seats. Epoxy repair. Back to the tanks too. The um the tanks have run out of fuel on a couple occasions. I probably aware that there's not constant maintenance on the delivery making sure that they come in the fuel. One break winter break we had that you know cause issues with the system as well. So it's something I actually look at more making sure the It's being right size, the right size tanks that we're not constantly having to fill. You know, propane versus fuel obviously different usage in terms of even how much to fill. The propane has expansion and whatnot. It's 80% 85 they fill. But um just something to think about now. Make sure the right tanks are there that we're not constantly filling have to worry about those types of issues
032running out and clients and whatnot. So >> do you know where they're going to put those tanks? He set up the ground. I was trying to listen at 4,000 gallons. 8,000 gallon capacity >> on the front lawn. Where are they going to go? >> Oh, they're going in the back of the building where the other tank is. >> Okay. Where the current tank is? I think it's right under there. >> Yeah, that area there. I was thinking we could maybe ask for a map for the community and kind of see locations. I was thinking that >> I think they got some drawings. Yeah, they do. >> They they provided that. >> I can't >> they they do have those maps. They did provide that. >> Okay. >> Maybe include that. Make sure it's on the
033website. >> So, do you have enough information to make the resolution for next? >> Can I just just what I'm gathering here sounds like correct me if I'm wrong with the board. It sounds like um the board wants to make sure we're being fiscally responsible and offering the community uh a project that's going to address the critical components as as part of Prop One. That would be propane, roofing, septic, and domestic water treatment as a proposition one for the community. And that would present zero or close to zero tax impact right now. That's the way we're forecast that right now. Minimal tax, very minimal if any. And then um prop two will include the additional items that are um important to address and that'll be the auditorium and the HVAC controls along with the sidewalks
034at BES and then we would drop entirely the parking lot here at Milstone High School. 1.2 million would be dropped and that would not be included in anything. >> So we want to keep the sidewalks in for now. We can keep them in as prop too. >> Okay. >> And and we when we do it, we can phase it. So we can observation and then if we have to move it. >> Yeah. Okay. >> If I math is correct here. I mean we're talking now about a project at the high end. These homes were all high in numbers. We're told here like we're talking more something closer to about 9 million. If everything was to pass roughly 6.1 for the critical and go closer to nine exact numbers there 9.1 >> pretty good estimate. Yeah,
035I think I think we have enough D and I to work with Synthesis and Eric. I appreciate their time today coming out both of them to assist in the workshop today. And what we'll do is work on resolution for the board next Tuesday when it is the uh the board meeting with the board then [clears throat] able to pass those resolutions, move the project forward. >> Perfect. Any other comments? >> Okay. Can I get a motion to adjourn at 9:01? Move. >> Motion by Frank. A second. >> Second by Rebecca. All in favor? I. >> Any opposed? >> We are adjourned. >> [cough] [clears throat]