001forget. >> We're live. >> Okay, it is 6:35. I will call this board meeting open. Please stand alsisible, liberty and justice for all. At this time, we need to um approve the 26 27 school year budget development calendar. Can I get a motion to approve? >> Motion by Frank. A second. >> I'll second. A second by Kim. Um Rebecca, how do you vote? >> Yes. >> Uh Penny, yes. Kim, >> Derek, >> yes. >> Elaine, yes. Frank, >> yes. >> And Amma, yes. um presentation and discussion of the capital project. At this time, I will invite Jim Graham and Eric Rober to present um the capital project. Good evening. I believe everybody's seen this already, but this is just some just So last time we did a brief capital project introduction. We covered some different
002scenarios for capital project and some of the scope items that the board had presented to us. We're going to revisit that a little bit because some of the um scope and projections have changed a little bit. We want folks to understand why that is and what that's all about and understand the differences between last time and this time. And of course, if people don't know Eric Eric from schoolhouse construction services manager so last time we talked about development of the seeker. We're going to skip over the secret tonight scope development. I want to talk about the critical infrastructure as well as identified. We're going to talk about budget and finance as we did before and the differences. Again, just a quick review of the schedule again. So, critical infrastructure, I've heard things um emotions expressed
003a couple of different ways regarding critical infrastructure items. We're talking about the aging fuel tanks, the aging water system at this building, um the roof of the elementary school as well as the end of life system here. I heard the phrase, "How did we get here?" But more recently, um in a conversation with Superintendent Rizo, I heard this is where we're at. And that was a very different kind of view. The reality is a lot of districts are handling systems and handling other situations where things are aging out right survey has 80 or so systems in each building and you find multiple buildings. So 160 potential systems that you're responsible to upkeep and maintain. So of course at some point in time things are going to reach their end of life. A lot of time
004things things things are maintained beyond their end of life you know um anticipated age not beyond their end of life but beyond their anticipated age because you're doing a good job and you're you know being worth dollars and such and so in instances like this we look at the agent fuel tanks the board did bring up um referendum in 2022 for the agent fuel tanks to address that wasn't successful but also the domestic water system right that was compliant when it was installed and has been maintained. The water has been tested. Everything's been district's worked with the O all the way along. The time is now. So, um I think Superintendent Rizo's statement this is where we're at is a really good way to look at this is where we're at and these are the
005things we need to deal with. Um and it's really important that they're addressed in a future capital project and the sooner the better. So those critical infrastructure things we just mentioned um propane conversion fuel tank removal as both schools the roof replacement restoration at the elementary school the end of life septic system on the north end of the middle school high school and domestic water system high school put together the estimate that superintendent just passed out. And when you look at these critical critical infrastructure items, the capital project cost so that's all cost construction and incidental costs is about $6.1 million. Okay. So that's kind of their I leave that as kind of a frame of reference for the critical components that we've been talking about. Then we talk about other additional needs. These are
006things that have been brought up. Some program improvements such as enhancements to this auditorium, improving the performance lighting, the seating years ago, uh chairs that are failing, building controls. We've had a lot of conversations in our time in the district since about 2017, 2018 talking about building control. So there's a lot of things that um um haven't functioned optimally and there a lot of comfort and fuel consumption issues associated with the building controls and this project will be an opportunity to correct those if the board takes on these additional needs. And then seven improvements we've also talked in the past a lot about the parking lot. some improvements um were made, repairs were made more recently, but there's still ongoing systemic issues with parking lot this and we look at those additional needs kind of
007put it up there a little bit so you can see what each of these are and then total capital project including the critical infrastructure and these items that I just mentioned are currently estimated at capital project cost of 10.6 Last time we talked about state aid being 75% the district intending to use capital reserves and based on that fiscal advisor put together some values where we're looking at a 3.75 project where have no tax impact compared to a $7 million project which would have about $10 per 100,000 full value for homeowner. yesterday. >> That's a year. >> Yes. >> For how long? >> How many years? >> For the duration of the project. So after 15 years, >> years. >> Yes. >> There are details that that fluctuates over time with other um other debt
008the district has, but generally we consider this project having an impact of $10,000. So if you remember when we were talking about building a being 75% and balance being the local share, we talk about using some of our capital reserve to offset that local share. In addition, the district has some fund balance. Now speaking with Colleen, we want to hold on to some of that fund balance for other needs or issues you may have coming up. We haven't done that right now. And so what I'm showing you is the use of the complete fund balance. But just be aware that that's probably not the case. Probably scale back from that so that the district is can be prudent to protect itself for other things that may come up. But if you were to use the
009entire fund balance, it shifts the capital projects by several million dollars in terms of relative to the the impact. So the district could potentially do a $10.5 million at the extreme level. The district could do a $10.5 million project and still be less than a dollar a month for $100,000 of food. So that's at the extreme end. But working backwards to the prior slide, if you use no fund balance, you could do a $3.75 million project with no tax. So that's kind of the range of things you're looking at. and and it's ultimately you know the board and the administration decision how much how much reserves and how much fund balance would be put towards a capital project. Okay. But as a starting point 3.75 realizing reserves would be no tax impact and going back
010to it again. If you use all of your um fund balance as well be at 10.5 and you'd be still less than a dollar a month for $50,000. Okay. Any questions so far? And the last piece we want to touch on is the schedule. If the board intends to proceed with the project and were devoted in March next week at the board meeting, there would be a need to pass seeker resolution as well as the bond resolution. So that would be coming right up next week to afford the necessary time to advertise the referendum. >> Does anybody have any questions? I know Eric's group has worked very long and hard on that estimate. So if anybody had any questions about anything within that estimate, please feel free to consider. >> Yeah, I had a question.
011We talked about the propane part here about filling the tank, not >> so in conversation with our consultants that that's an option. There are limitations to that, but basically Frank, the work to fill and leave a tank in place is almost um as much work from an environmental standpoint as removing the tank. >> I have to push back on that because I'm on the press start board and down in Durham, we're not pulling a tank from encapsulating the ground and it's a fraction of cost and it's filled because this tank supposedly we're told doesn't leak. So, it needs to be cleaned and filled. And I have concerns about pulling a 20,000 gallon tank out being so close to the structure of the building. >> So, I think I don't know the details of your your
012own project, but at 20,000 gallons, I think that's what's going to trigger some additional um DC work to leave in place just because you're moving the tank. I've got concerns with the structural integ. It's a big tank. It's not a small tank. And if you ever miss that, you can escalate the cleanup on that tank big time. >> Question. There's two tanks. Just want to clarify. Right. Are you There's one here. 20,000 gallon here. >> You ask about the tank. Middle school high school tank. >> Yeah. And the size on this tank here is is it 20,000 zero? >> Here. 20,000 gallons. So that's located just I want community to hear too. That one's located directly in front by the flag pole in front of the building here and it's about a 40 foot long
013tank in front of the building that uses fuel. >> Is it running parallel to the building? >> I think it was perpendicular perpendicular to the building. So the the question Frank raised is in terms of addressing that tank the options are so just community it would be correct here would be either to remove the tank entirely from the ground disrupting the sidewalks ground to get it out or leave it in place addressing it by cutting it open and it's filled with a substrate to concier substrate some type in place there perfectly. So those are the options. And then the other tank of a choice, >> the elementary ones are smaller. >> Yeah, there's a thousand gallon tank. Correct. That's against the building that's not used anymore, >> right? >> And that tank also could either
014be choices would be either to remove it entirely from the ground or to place um address it by killing it. >> Frank, we could certainly look into that. >> Thank you, >> Frank. We could certainly look into that cost on our end. Right now, which is triggered on removal. Um, we have had this come up in prior evaluations on projects and I know one of the one of the cost stumbling blocks has been I believe DEC has required a decontamination of the tank itself. So, you know that being you know you get in there contaminate the tank. You've been in it before clean. >> Sure. But I I think when what I recall, this goes back several years, but when we've evaluated it, it's been putting, you know, workers in a confined space area and
015then having to do a full decontamination of an existing tank before it's filled. Um, again, more than happy to go through a cost evaluation and and see if that's, you know, an item the district would want to pursue. You got a hidden little project out there. If you have a mishap when it comes out millions for the project did down, they decide to pull the pants out and $3 million project. Something went wrong. So when you pull a tank out the ground, you always have the opportunity for something to go wrong. And that's the factory that you can't predict. That's my concern. So Frank, we can we can get together and bring our environmental engineers and talk through the details of each of those scenarios. Exactly. >> And the other question I had is sidewalks.
016>> Sidewalks are so that's the front side >> of the elementary school. So um each side of the front entry running north and also running south from the front >> because some of that was replaced Katie you remember some of that replacement in the other project elementary sidewalks >> but I still >> correct that's that's a typo thank you we'll update that to >> be a question just with sidewalks how the decision So, if the district decided to replace pull the tank out hypothetically, would that result in having sidewalks because the size of the tank that have to be replaced here at this building as well? >> Jim, I'm going to lean on you just a little bit for that. >> And we did talk with Chris, we did work through restoration scope. So, anytime
017we're doing excavation like that, we're doing restoration. So that's all the sidewalks roadways the side will be restored after that. >> Is that going to include that in the price? >> Thank you. >> So the 1.8 almost 8 million for the propane conversion that includes all the site work that would have to be restive work and really there's several things that could potentially be out in front of the last time that the number >> so that's two So I assumed in your last section where it says replacement of sidewalks and curving that was because after construction you had a lot of damaged areas but they're not that's not even this is actually when it says replacement it's not replacement it's additional sidewalks right >> so that is the sidewalks of the sidewalks it's not sidewalks
018sidewalks >> so it's new sidewalks Let's replace sidewalks parallel to the building. >> Oh, they are there now. >> Okay. So, >> can you hear me? Okay. Am I not >> Am I on? Sorry. I had a question. Frank, did you still have more on your end? >> Oh, no problem. Um, so the propane tanks site concrete pads. So it sounds like you're not going to bury the new propane tanks. You want to site them on pads. >> So you know the propane tanks were buried. There's other other work associated on the tanks themselves will be on. >> Okay. And have you established that site yet? >> Yes. >> Where is that? areas in the lawn area between parking lot and bus drop off and at the elementary school. >> Okay. So, um where the
019flag pole is or something is is that what you mean for >> across the >> Okay. So >> kind of just south of the street. >> So kind of where the current tank is now. >> No, the current tank is um between the curb line. >> Okay. >> And it's just south of towards the entry. >> Okay. The new tanks are proposed to be in the long area across Boston. >> So in the meeting, >> the underground fuel storage tank here currently is just off the main entrance to the building. If you start out with sidewalks and walk towards the north end of the building, >> the first crosswalk that you come to, >> yeah, >> there's the fill pipe is in that main sidewalk and then the tank extends perpendicular from that point um
020towards >> I get that. I'm just >> Okay. So, they're they're not Okay. So they're in the median between the parking lot and the bus loop, not the school bus. >> Correct. >> Okay. So um that's going to involve removing trees. >> So we're primarily in this area, but we're looking so another part of the discussion is tanks. We have larger tanks currently and we're staff has identified might need to expand that a little bit. We need to look at terms of what trees. >> Yeah. I mean, if we could keep more mature birch trees or something that section and then the other section. So the but you're going to be digging up all that granite and there is granite curbing and all the curbing and so all of the some of the parking lot
021it's you know so all of that price is included in your restorative >> restoration. Okay. Okay. Um just to be clear, um state or county or regulations are that that once these tanks are no longer in use, they must be removed. >> So that is the discussion we're having. Well, I I I would assume that you know what is there anything that says they must be removed because I spent 35 years in heavy construction and one rule we had was never dig a [ __ ] hole if you don't have to near a building. So to be to be clear, sir, with all the due respect, u ask public comment for your question, right? And have you put sign in your name just so I know for the board then? >> Yeah. Well, the only thing is
022is if it's required by law to to take them out, then absolutely get them out. >> Your questions, I just want to just put it in the right place in the meeting. Don't mind come back to it. I'm sign it too. Thank you, president. I appreciate it. Also, your numbers on your slideshow were different than the numbers that have here in terms of the cost. >> These are the scope items. So, just simply there's a So in the presentation >> you already can you just go over what% >> sure so first and foremost the larger piece of the cost is going to be schoolhouse and synthesis architecture engineering construction management project But other things such as site surveys and um legal fees, insuranceances, anything like that is not bricks and oil, mortar and physical labor
023and materials project any costs. >> So like fiscal advisor would go that soft cost. So anything that's essentially not part of the actual construction material would be under that soft. >> Yeah. And it's I can't say exclusively. It's almost everything is a part of your contracts relapsing the tank question get the specs of the tank and the actual quote for encapsulating that tank on the ground. I'll ask Carrie for it and I'll send it to you. >> Great. Thank you. Yeah, and as I said before, Frank and this might answer this question too. We're not saying we have to think we're environmental consultants, >> right? Specs and what the cost is to encapsulate and send it to you. So we leverage and use that information instead of trying to create it again. >> That's great.
024>> The only question I had is on this septic system, which part of the system are we replacing here? >> So it's the north system. So that basically was um original sorry the north system that's um original to the 60s and 75 building elementary and so that um takes the middle school bathrooms and the kitchen area and then there's a couple single user bathrooms one in the court and one in the administrator area. So there's not a lot of uh load on that septic system other than that kitchen. So that that um that system comes all the way back to the middle and includes tree strap and distribution for the center. Right now there's multiple leech areas. There's leech tanks um closer to like the softball field and then as you get back to the
025room there's a a tile field. So we have a removal of both of those and design system. So we have two systems here. with the new high school and one with the older elementary school. That's one. Yes. Okay. Yes. So our intent is not to touch the cell phone was built in the 80s with the high school but the expectations that has a lot of capacity and it was built in the 80s when everybody was using the showers and was just a lot of flow into that septic system. So it's dependent upon us being able to identify the design of that system. But there's a potential maybe we don't rebuild that system. part of the site work the north pipes back to the south system and avoid reconstruction of another system. >> Is that south
026system right now? >> Um front track. So there is >> so there's a lot of things that they were out there yet that they're investigating but this this would reestablish. >> So that $556,000 estimate is worst case scenario. >> Correct. >> So it could be substantially less than >> it could be less than. Yes. How um how far in to it will you get before you know whether or not you'd have to you couldn't use the south end for the whole school. >> So that would be part of the sort of a due diligence process before designing. So it would be outreach to see what they have in their files. We have construction drawings from the 1980s that the districts shared with us previously. What we don't have is the engineering. So we need to
027reach out to the for engineering behind the system. It's basically looking at flows in 1980 compared to flows in 2026 and whether >> does any of this work disturb the soft field or the soccer field >> replacement kind of not soft as we come down here I'm not sure the exact spot it's just down beyond the shop here Um just going up past the storage units are it's in that area there. So I think we're outside the field. Um we wouldn't be up that you know track disruption restoration. >> The south section we haven't had issue with >> so we wouldn't necessarily be touching the south. We wouldn't we wouldn't touch it unless it had capacity utiliz the soil meets the spec that's required >> I'm just gonna speak. Um yeah, >> we're we're assuming
028that most of the material has to be brought brought in. You know, if we're if we're in construction and some material can be reused or is deemed that way, we'll have it tested and then pursue it and you know, a credit could be brought to the district for reused material. >> So then this really is worst case. that that's that's the intent is to make sure that you know if if the district moves forward with this referendum that this represents a plan that you'll be able to deliver to the to the community. You know what we don't want to see is is map out, you know, a a cost estimate where we run into difficulties after it receives approval in in getting bids that that we can proceed with. And this isn't, you know, I'll
029mention when we were chatting, Jim and I a little bit with Colleen earlier, um, this has all come together in a in a very brief period of time. Um, that there there may be some adjustments to this estimate as we're learning a little bit more. You know, the potential infill of the tanks is one good example, and we'll be making some refinements, but overall feel that this is a respectful plan that again you could the district could be in a position to move forward with. ask a question. >> I just caught something sort of star at the floor here. Uh regarding the auditorium, I apologize for not asking this earlier. It says floor finishing on the ra carpeting aisles and coating beneath seating area. Just others I've been look very nice on the districts often
030are fully carpeted. And noticing here that we have concrete and a coating. You're still going to see scenes and you just look through in my opinion unfinished is carpeting the entire auditorium acoustics option in terms of final. >> So um with auditoriums we're always running dangers when we change reflective surfaces surfaces. However um we by design we can establish what makes sense. We don't know exactly how this is used bodies in the space here and it is a lot of surfaces with clothes and bodies and so on. So we maybe have to change it up to carpeting and or we could look at a reflective surface that's more presentable. So we can look at those options but again can't look at concrete today and say we're not having any concrete because negative impact. So as
031a project goes on and let's say you realize that we do have to carpet this or do you come back to us and ask can we carpet this versus leave it or is once we approve this then you guys do what you want. >> So we work with a number of districts and it's all how the board and administration set up how much the board must be involved with facilities committee reporting back to the board and so on. We do not work in a vacuum. Other communication protocols happen while set up on the project. We'll make sure everybody needs to get informed. Um we don't usually come to board meetings and present carpet, but uh if that was the desire, we could but the facilities >> so the appropriate people be aware and >> in
032the past the facilities would meet um and discuss the items and make recommendations. that that committee on items. If there's extra funding, how do you spend that or do you not spend it? Do you do this upgrade or this alternate and make those recommendations to the board? >> Do you think that terms of the cost there apologize staring at it now available here is that number there obviously it's not exactly for carpet. wouldn't drastically be impact financially. >> We had to revisit that and um so you know initially it was brought to our attention the desire to replace the carpeting with being a wet age and uh we thought typically when we do an auditorium if we're pulling up the seating that's the time to do the flooring underneath the ceiling. So, we suggested adding
033and and normally, you know, this is a a district preference, but most of the school auditoriums that we do in the upstate area is either a a polished concrete or some type of coating that is put down. And that's what we've priced at a little bit of a less scale than than carpeting itself. So, I just need to revisit it. If it if it changed, probably wouldn't change by lunch, though. I think that also depend on this too much longer, but kids are going to still enjoy this period and just they're just going to have a lot of adults. >> I would just respect from my experience on the districts I've worked in. They hold up pretty well. Sharp. I think I think personal preference. >> Are they in the seating areas though? >> Yeah.
034Yeah. I think there's acoustics obviously a consideration but in terms of hold up and what you can see they they they look pretty nice and they hold up pretty well just >> I couldn't hear you what your recommendation was under their seats. >> Yeah I just I would say my experience in other districts I've been in I the last two district I've worked in have had carpet district auditoriums that have looked very very sharp. There's an acoustic piece which I can't speak to. I don't want to get acoustic piece but in terms of Rebecca asked question about staining and hold up. I mean the carpeting materials, you know, of course can't people can't spill things, but those things have carpeting quality carpeting that I've seen installed usually can be clean. If there's something dropped out,
035it's not permanent stain. They hold up very well. I mean, I'm talking years of usage where, you know, it looks looks very nice. I just I I guess when I was discussing carpet a little bit behind the scenes was I was I was thinking carpeting, we're talking about carpeting it and versus I read it now more carefully. I apologize. Just the aisle piece. That's my fault. just missing that piece of it. So, let me put on to the spot. Now, I'm staring at the floor here looking at the seams. >> And for me, just again, personal preference, the seams >> to me, my eyes just kind of doesn't look as as finished. >> I want the community proud of what what's here. If it's a community decision that the concrete is better, that's so be
036something that I noticed wasn't discussed and probably I sure brought up earlier. But but you can do um like a finish on the concrete that's not necessarily a carpet but like a like epoxy or it kind of blends all the seams in. >> Often times we do epoxy under that's kind of typical work here. Here you have row seats. you're exposing. So kind of we do have concrete, >> but um we can improve the aesthetic of the concrete. You want to work with your your folks in the music to make sure that space how they use the space and how space I think my choice would be if something is maintenancefree as possible. I have concerns if you carp with everything. You can't clean under the seats. Students with allergies can't get everything out of
037the carpet. Also has that dust coming up. Um I think on health and safety carpeting on those stairways on the runways like we have epoxy finishing floor maintenance less easier. >> I don't know. I mean, somebody had mentioned painting the ceiling and the walls, but they don't look that bad. I mean, for $75,000, maybe we fix the floors and don't do the walls and ceiling or something. You know, if you need to take from some place of all the things on the list, I thought the painting probably painted. Now, the ceiling doesn't look too bad, but the walls, maybe the colors, >> color, >> Right. The seats are going to be a new color. >> I mean, that's all detail stuff. I'm just If you're trying to cut costs or something, it seems like >>
038So, yeah, I would recommend if you're going to replace the seats, you kind of blend the color of the wall to match the seats. You don't want, you know, beautiful seats and you're like, >> it makes Yeah. Right now, I think if you had a brand new seating area, everything else is gonna look really dingy, you know, like it just it'll highlight all >> It's the same thing that happened at in the gym when we replace the lights. We looked and we're like, "Oh, we have a lot of work in here." >> Yeah. Yeah. And if we do a new sound system and all that, so I actually want to move on to the roofing if that's okay with everybody. Um, so you guys had a chance to look into the historic historical considerations for
039the roofing and whether or not we can consider our office preservation office and essentially we asked two things of them. One is snakes at end of life. It's cost prohibitive to replace less cost options. So we've asked them for the district of standing seat in some ways historically appropriate. It's not historically appropriate because it never existed. It's appropriate to that time. So glad to Chicago State Office. Then also we asked to be a PBC. >> Did you ask whether or not the Koopa could speak? >> We did that. >> It's a half a million dollars, right? people or to fix it. >> We did check previously and it wasn't but they may have changed their mind. So >> I think it's worth check ask me again because it is a lot of money to I'd
040like it but it's also >> we can ask we can ask we've made a request for consultation and response to that is usually um directly to the same. So we've been there also pointed out number of changes over the years. So we put that out to them so they understand does have a lot of value to the community. To be determined yet, but we should have our most recent submissions were kind of a week to 10 days. >> I think it'll be helpful to be able to tell the public that you have to keep the Google for sure. Jim, I have a question on the parking lot. Do we I know that you know address the drainage. Um so, have you noticed a difference with the quality of the water movement with basically how it
041to kind of push the water so it wasn't cooling so to speak? >> The bus loop you're talking about? >> Yeah. I would have bet the farm any money that there wouldn't be an ounce of water that went into those drains out in the front and I can't believe how much actually does go in there. So, yes, as far as the pooling in the bus loop area, it has been, you know, greatly reduced by doing that milling, pitching the black top and putting in that under drain out there in the parking lot. I didn't think it would, but honestly, it has. So, And then based on the pavement of the south entrance, >> right? So >> it may not be necessarily as much of a priority to the district at this point because those two
042items. So that could possibly save 12.3 million >> and that could be scaled back. Like to see that done. Um if you remember those drainage structures were installed with the intention of future any future reconstruction will be installed to those drains probably for complete reconstruction a little bit of a challenge with the available funds at the time I'm glad to hear this infrastructure. So they're working now and not I would say this to the board that there you know as far as the parking lot and the bus loop there are there there is a lot of cracking there um of the current you know surface and whatnot. we go through and patch it with cold patch or if we can, you know, work with the county or town highways to do something about bringing in
043hot asphalt to help us patch. You know, we've done that in the past and whatever. So, you know, if it's something that's unaffordable at this point in time, I would say to you, you're coming up relatively soon to having to deal with that, you know, as opposed to putting it off long term. was put in the 80s. >> Pardon? >> The the parking lot and the bus was put in the 80s. >> So we did so we repaved in 2007 we did part of it. 2008 we finished the bus loop around Route 22 and then in 2010 is when we repaved the um the main parking lot area. So, you know, and at that time I expressed to the board that it was hopeful we could get 5 to 10 years out of it and
044we've actually gotten 15 years or more, you know, 15 years plus. So, >> that was a resurface. It wasn't >> Yeah, it was just correct. It was a mill. It was just a milling and um they applied two or two and a half inches of top surface compacted. So it was, you know, essentially a mill. Yeah. >> The pictures you show of um the aging curves and stuff. You have to show the high school, but this again double check. It's just for the elementary school. >> Sidewalks in front of the >> Okay. put the parking lot roadway that is actually okay. >> And is that the same method just milling 2 in down and resurfacing? >> It is a construction. >> There's there's still a need for under drain, you know, in front of the
045mountaineer sign. It still does pull, you know, to some degree. They took that out this last time when they when they mil and they repaved. They built it up in that area where there was a low. Um, but, you know, I would strongly suggest to you that, you know, looking at putting some under drainage in along in front of that to get rid of the water. >> Well, that's the one section that we didn't put any drainage. So, that makes sense that there is a drainage issue. >> Yeah. Um so if we can move forward with the uh metal roof at the elementary school that will save us what's 120 to 180,000 versus the slate that's 10 to 15%. Yeah, that's the the input is somewhere in the 10 to 15% range and you know
046there's different um variations with metal roofing options and such that will that will change that or adjust that but that's that's what we anticipate. and what is the life cycle difference between slate and metal? >> So, it's a good question and and Jim may may chime in a little bit with a with a better response, but I'll say normally for for a slate roof, we're we're looking at somewhere around a 100redyear lifespan um on that on that roofing system. Metal is is going to be somewhere less than that, maybe 30 to 40 years, would you say, Jim? >> Yeah. So, um, a lot of slates like often times like there's repair and restoration needs to be done, but sometimes a year. Um, the metal roof um, it's challenging to say, but there I think the
047warranty on the roof we're talking about with the roof is about 30 years, but it's realistic system. Um, we've talked about a system that does not have any one patent or anything that looks very in terms of the system and the number of pieces in the system so that it stays in trouble. The other thing with the standing seam roof is something now. So, we have to do some protection to protect people on those walkways right in front of the building. If the walkway is very close to the front of that building, we have to be um we have to protect folks from falling snow. So, we have to introduce some uh snow guards on that roof to maintain the snow on the roof. The elementary school because of the slate roof has a very
048durable structure. Um regular structure that's up in the attic. We took a walk through. So grass up again recently and so there's opportunities to anchor the snow guard so they remain in place and they're not the failing part of the system. So there's a lot of good things we can do there to extend the life of the metal system but there's some considerations we have to make that bring up cost closer to the actually >> so that you know it may not actually be a cost savings. It may be you have half the leg and you have to do additional engineering >> which may actually make it the same price or more. >> It's first cost there's the savings that are presented there but in terms of life cost it's very different. >> So in
04950 years you could technically be replacing another 50 years. >> Yes. So there is maybe some restoration of this thing as well if that's I do laminate some of the detailing we would adjust on on the roof so there's better opportunities for ice not to hold the sights just by changing the layout of the slatings now for standing seam roofs and have like 30 to 50 year warranties so you can recode You don't have to replace the roof. A lot of the industries are doing that now. >> You can usually as part of those projects bank there's usually a minor restoration that happens with coating. So metal roofs have to be intact. Material has to be viable. Steel roof has to be anything like that. >> Can you explain a little bit what the HVAC
050conversions are? The HV hat conversions are um is it just is it just a cost of converting oil to >> Oh, propane conversion. Yeah. So um it's the tanks that we discussed right now that that cost includes tank restoration as well as the placement >> and then piping to the building. There's the necessary vaporizers. I I think what she's referring to is the deal. >> Yeah. It's one of the non-essentials. >> So HBAC. Yes. So um your building has an existing both of the buildings have control system. Um I believe those control systems were installed 2013 14 and have um there's been a lot of investigation into the performance of those systems but they're not in all instances. So in actually in the last project we use some of some funds to actually um commission
051to go back and look at some issues with the control system and also be able to correct a lot of those but there's still there's still still more work to do. So um that was a small sum of money. The numbers are presented here complete removal and replacement of the control system with a reliable control system. So um we're we've in this particular instance we have clear numbers from a vendor that is very customer service oriented that is very um proactive which is maintaining and making sure the district is functioning at a high level. somebody in a lot of other districts like yourself. So we're not in a situation can maintain service their function to a high level. So what that means it means um reliable dependable predictable comfort, reliable predictable energy use. It's um
052it's that makes a lot of sense. Um right now we don't have air conditioning in either building. Does this um include installing air conditioning? >> Does not does not include air conditioning. >> Could it if it didn't I mean if we down the road decided to install we adapt that to the system. >> Absolutely. Yes. So um these components are so for instance if you're employed in existing system in the future systems and these systems are software based and they can be maintained train these are numbers from the vendor in the system. >> And then just for the um public's knowledge, if you're listening to me, can you just go over what the domestic water treatment system entails at this building? >> Sure. So currently you have a system that's been said grandfathered in by
053health and the time is kind of run in the district to advance through contemporary requirements and that includes financial. So right now you have your domestic water system water is tested and as they appro the system as long as the water hasn't current standards. So there's nothing wrong with your water. It's just matter of which system current standards which is the abandoning public conferences. So they they run into temporary systems that's chlorination and bring chlorination into the water and it's treated right places. Um in your situation there is no water system right now. So there's no place the water system would be a tank underground system consistent pressure and form a level. And so for the numbers that presented there that includes creating that space creating a space to put the water system in so
054it can be operated and tested and maintained considered be at a high function level. So we have to create that next >> and this would eliminate the need for the waiver that we currently have >> would eliminate the waiver. Um, as I understand it, there's been very rigorous testing that has to go on because because of the absence of the system. Uh, and so the testing requirements scale back a little bit. Am I saying that correctly? Waiver are testing requirements. So maybe the scrutiny of your tests. I think the scrutiny of them would um my understanding of that is when you go to a chlorination system which you know many of the districts do then they have to do daily testing you know staff have to do a daily testing of the system you know
055to um to account for the chlorination you know count um in the water and then adjustments are made to the system accordingly to make sure that the appropriate amount of chlorine is being applied. I don't know if um disinfection is part of that system or not. I don't know if that's a requirement or just the chlorination. >> I have to confirm that point. I believe it's coronation, but I check >> I mean there are a number of other tests that we do right now beyond that. I'm not sure if those still would be required or not. Um, as far as that goes, if you're if you're then treating your water >> and and we don't have to do that at the elementary because that's public water, >> correct? So, the the the elementary school and
056the um bus maintenance facilities um are both municipal water for the town of Berlin. So, as long as their testing is appropriate, then then we're covered. And your tank again is system that has been maintained all the way to today. It's not >> the holding tank or a tank. You're saying >> pressure tank. So basically well pressure. So where that pressure tank is now, is that where is that the space that you're going to convert into this new system or do you have another space in mind? >> So needs to be investigated further including placing for excavation construction to accommodate opportunities to find a little one question. What were the size of the two propane tanks? I think 6,000 across elementary,000 here. 65 26500 and then two 4,000 >> 4,000 or 3900 approximately >> Frank
057two 6500 tanks here and then two 3900 gallon tanks >> two tanks Okay. Any additional Do you have any additional questions? >> Could some of the um tanks be under the parking lot if the if the medium isn't big enough? >> Yes. So the cost of restoration just do you know if we have any memorial trees on that medium? >> I believe. >> Um is there any um any costs in terms of trying to save those trees? Typically any school. >> Yeah. How many times can we refill the tanks in this? 70,000 74% state a fill in the base. That's deal. >> Oh, initial I see what you see. The initial filling of the tanks at 70,000. Do we get state aid back on that? Yep. >> We're delivering an operating system >> responsibility >>
058we actually talked about this week in Eric brought that up. He asked us by do you think the court's gonna want to have the fuel included or start without the fuel? >> The fuel 74%. >> It's got the answer. >> Yeah. >> I'm all set for now. said you guys have some homework still just understand the scenarios. >> Can we get all this information sent onto our website so the public can access it including the power Yeah, we will. >> Okay. >> I just think it's easier for the public to access it via the website than boardox. >> We have a capital project page which we'll just update this and put all the PDFs on there. >> Perfect. Thank you. >> Yep. >> Don, you can send me So, if you guys have any questions
059on this, just send an email and we can send it to send it off to Jim and Eric and Sarah answer questions. Okay, moving on to public comment. >> Oh, I can speak here. >> Joseph, is it Joseph? >> Joseph. Joseph. Yeah. Um, what would you do if you could not remove these tanks? What would you fill them with? Would you just pump in cheap concrete with a lot of aggregate, fill it up to the top, and you're done? So, I apologize. I would have to bring that question back to our consultant. So you obviously have some very detailed experience that I don't personally have. >> Yeah, you're so muddy on this speaker. I'm I'll come to you so that I can actually hear what you're saying. You sound like you're talking with a blanket
060on your head. Okay. I'm hoping >> that's all the time. >> Just saying you obviously have much more experience than personally do. >> Well, all right. one, I am a satisfied customer of this school district. Um, my older son was dressed at gra made him the highly successful young man he is. He's an officer and a gentleman and all that kind of stuff. Um, Penelope Zenovia, my princess of the universe, you guys have done a remarkable job. She doesn't have more than eight or 10 complaints every day, which is spot on. All right, here's with the tanks. Never dig a hole if you don't have to. Now, I assume that these tanks are are on some kind of footing or a slab underneath them. Everyone just dropped into a a dirt hole. >> I assume,
061>> right? So, you're going to have to dig out approximately twice the volume of the tank. Somebody's going to have to go down there with a torch. You're like a soup and take bolted it down. You're going to have to cut it loose. You're going to pull it out. And now you're going to bring in film. And if you do it right, you're going to have to do a lot of tamping down and you're going to get some sides no matter how much you tamp it down. So, you're going to have to revisit it after a couple rains, after things settled a little bit. I assume the one t is close to the the pad. There's no basement in this school, right? So, so you're on a So, you're going to shore it up as
062you dig out. You're going to shore up behind it closest to the building. And then at some point, you're going to call the crank guy back and you're done. It's It's got lifting tails on it, I assume. And you're going to try to pull it out and then you're going to have to pay the spokes. I assume it's got oil and sludge inside. Um I can't imagine that it would not be cheaper to just fill that bad boy up with concrete and leave it. So we'll be directing out the tank the tank and we'll make sure that we're fully compliant and district doesn't have any liability and we can map out two cost pathways on our work with this group to look at those two or the only question I would ask is that is
063possible that filling these tanks up with the the cheapest concrete mix you can get would be more money than what you would have to do to really take them out safely and dispose them. From what I you know I had mentioned that um our company had looked into a few years ago a couple of projects where it was being evaluated and the districts end up making a decision to remove the tanks in those cases. Um, from my recollection, um, you know, your your question with Phil, we were looking at either a stone fill or possibly a lean concrete like a like as you referred to like a cheap concrete with a high slump to fill it up. >> Yeah. >> But again, we'll we'll go back through and evaluate things from those evaluations. I just
064I recalled that the environmental requirements of having to send workers suited up in a confined space and everything w was not advantageous for those school districts and so they went in the direction of removing them. Um that that being said I I don't recall a case where they were located you know very you know very close adjacent to the building where that was a concern as it may be here. So, >> well, I mean, I guess my point my real question is is that when when we're we're doing something like this, the big question is what could go wrong? And what would the result be if the worst case scenario, the worst case scenario would be damage to the sled that that portion of the school that it's closest to rest on. That could be
065costly. Um, but if the environmental regulations are that you can't uh um just vacuum out this tank without sending somebody inside, um although I'm sure you can get people who are certified to work in confined spaces, I've done it myself. I'm sure no right um and worked on power clinics and nukes and all that stuff. Um you know, you have to go in the whole deal. It's uh um you have to know what you're doing. Um, but cost I I just I cannot imagine that it would not be cheaper given that you're not breaking any rules to fill up fill those bad boys up. Um, and we get to the point. >> Yeah. No, I think we'll make sure we know what costs are. >> All right. I've wasted enough of your time. >> No
066worries. We appreciate you coming out. >> You're right here. >> And my daughter warned me that I should be quiet. >> Any additional public comment? >> Okay. At this time, we have a proposed executive session relating to um a situation with a specific student. Um we the board does anticipate taking action after the board after the executive session, but nothing else regarding the capital project. >> Oh, can I get a motion go to executive session? Any in a second? All in favor? Are we going to do it here? >> Yeah. Rebecca.