001we have four board members present stand flag United States a report from our gracious student [Music] representative so uh today we went to Sienna and um it was a really cool experience and the tour guide was really good but the buck was better than other colleges I could say I guess but um one thing I thought was cool that U Mr Matthews uh he is like a a math teacher there and he did this card trick and me and Mr s um he showed me the card trick before so I was able to do the card trick with Mr Matthew in front of almost 300 students so it was like all psychology and um a math student so went went to ca so it was very cool so but unfortunately we weren't able to have
002our after school school meeting with the other student council so we weren't able to speak on um the uh the next month's cancer awareness so we still trying to work out what we're gonna what day we're going to do the cancer awareness but we do want to do one next month um we did have a spirit week and that went well for the people who participated I think had a lot of fun and it was fun like watching all the kids dress up like Duos and uh like inas and stuff because it's Valentine's Day them so and then uh oh yeah last month we had the world cancer awareness day we everyone wore purple and so many kids were purple it was just it was so amazing and yeah I was just a principles list
003dinner I'm really looking forward to it it was awesome last time I'm I'm a glad it went well and we had so many people show up last time we had to move it to the gym this time so we expand a little bit but uh it's going keep it brief tonight so do it thank you [Music] uh we'll have now the update of the smart school [Music] bond hi everyone I want to start by saying um while I'm presenting on this this was a group effort uh this was the IT department U Tammy Trish myself along with sir buildings and grounds and Dr W support and now the business office and col support So this has been a group effort along the way um but just about a year ago you guys approved the smart
004schools Bond act and um this is just a an update on where we are since then so to start um I'm just going to go over what the smart schools fond Act was briefly I'm not going to get into all the nitty-gritty in details but essentially we have um allocated $947,000 to our district in 2014 um that we did not access and we started the process last year the rules for the fund were that we had to categorize it into one of these six categories so either School networking classroom technology Community Connection prek classrooms elimination of temporary classrooms War School and or school security and safety uh we had some other rules we could not use it to pay salaries uh we could not use it to pay 's because that would be double dipping
005and we couldn't use it to purchase software along the same lines of salaries because they were things that would be going away um after collaboration with all invested parties we agreed on these eight things as being the first set of things that we would get approved um and I'm not going to read them all down through because we're going to go through each of them and see where we are with them now um but these were what we all agreed on as a board and as a district um to what we were going to start getting estimates for and approaching the state with and putting it into the system and all that so I put this slide in here as a warning uh project of this magnitude has a lot of moving Parts there are
006budgetary limitations and I know we said that this wasn't a cost to the district it is not cost to the district however we have to outlay the money and then we get it back afterwards so there is a cash flow portion to the budget um that we have to be cognizant of um but we've been working really well together with the business office to make sure that we were um making informed decisions on that there are also changes in pricing over a year um things actually change in price believe it or not I don't know if the state understands that but uh there are a lot of changes in pricing there's a lot of coordination and planning with the facility different facilities and different departments um product availability is an issue and then there's other
007unplanned possibilities like typos and we'll talk about those later on and for these reasons these following timelines are a possibility knowing that there could be changes and delays if something goes wrong uh but I do want you to consider a year ago we started this process as a team and most schools don't get like half of what we get done we got done in a year um through this process it's a very slow moving process for so the first thing uh we'll talk about today is an upgrade to the emergency classroom notification system that's our phones we just have to call it that fancy name for the saf to cover um the new phone system is actually even newer than last time and the price of the phones like change and we had to do
008some slight amendments with things but essentially we're getting brand new phones for the the entire District all three buildings and tentatively we're plan to install them over the summer um we have training planned uh we have software coming in uh to tie all these together I'll speak to the software on the next slide uh but this is going to enable us to also communicate with rooms that don't have speakers in them the phones are actually going to act as the speakers in those rooms so we're getting a brand new Communication System throughout the entire District I don't want us to think of these are just as phones they're going to t in with our announcements and our PA system on top of being a phone system and they have colors so they're really pretty uh
009so we're going to upgrade our classroom notification system oh I'm going back up for a second again this is planned for this summer so this is part stage one this is going to occur during the summer throughout the entire District they said it' take us about a week to get them La stall an upgrade to the emergency classroom notification system this is probably the most complex one out of them all it requires us pulling wires adding drops working with our system tentatively it's plan for the summer of 2025 however there was a slight mistake or error with the input and we had to make an amendment um so we're working on getting the approval on that Amendment and that summer of 2025 date is largely dependent upon that Amendment um again at the time you
010know of this presentation we put the amendment in and we're still waiting to hear back on it uh but this will give us a new speaker system a new LED panel in most rooms and in the hallways of the middle school high school uh the elementary school is getting kind of like a hybrid system uh and we say that because they got all new speakers and all new clocks within the last few years uh and the elementary school also likes the analog thoughts too um for teaching purposes so we want to leave those install in the rooms and we also don't want to really mess with the hallway and the Aesthetics of the building so we didn't want to put clocks in like new technology in those hallways especially when it had random speakers sitting
011in them already so we're going to add additional speakers we're going to kind of connect them and again going back to this is an emergency classroom notification system it's all going to like connect back to one program called single layer um so these speakers will be in the bus garage they will be in in the elementary school and they will be in the middle school high school so one building say goes into a lock down the other buildings could automatically go into a lock out the the possibilities are Limitless right it's all stuff we can program into that program called single wi uh we can change different Bell systems within the building uh so if Dave wants to run a middle school schedule different kind a high school schedule one day but you can change
012up what the schedule is based off of the rooms can pick up a phone anywhere anyone can and give an announcement that's kind of scary to think about sorry Dave but uh he can you know you can talk from anywhere in the building give announcements you can call Lockdown from anywhere um like again the the possibilities are Limitless it's very customizable and we'll be working with each building each department each admin on how we're going to use these features again the hang up on this is pending that Amendment but we're hopeful that we get that Amendment back and hopeful that we start this work this summer I think something of this magnitude is going to require the summer to accomplish I don't know if it's something we can get done PE but again um we'll
013give you an update as we hear back um upgrading our net Network switches and battery backup um we have a thing called eate we can access and um K is so much smarter than me and she can explain it a lot better probably but uh basically we get an allotment of money and we can save it and stored over the years we ended up using eate by necessity to cover a lot of this ahead of time because one of our switches in our batteries actually went out during the last power surge so this actually got covered already under e for the most part and we're in the process of making sure all this stuff gets updated um and that we have enough infrastructure to make sure that when we put all these new speakers in
014and these new phones in that we have enough background power supply and uh Network closet and you know everything's updated uh to the best and top line to to basically support our new incoming technology and to give us room for expansion in the future because we know things are expanding uh I'm the most excited over this part to be honest with you uh large instructional spaces for enhanced flexibility we've actually um we' we've gone through new projector and screen for the gymnasium up here new projector installed in the auditorium right in here as as well as like upgrading the uh the power stuff in the beam here and like making sure the cable and all that stuff is updated and works well uh we're also installing a new projector in the art classroom where they
015don't have room with all the windows and cabinets to have a Smartboard and a new projector and screen for each of the two School cafeterias so those School cafeterias now can be some large instructional spaces so they'll have a drop- down screen and a projector and a little pedestal and they can plug their device in and they can turn that into a large instructional space and the elementary school gymnasium setup there's going to be an upgrade down there a cage around the projector um and some again modifications to where you plug the devices into the wall basically um different outputs and inputs so that uh it's easier to set up and this purchase ers and placed out and it's tentatively planned to be completed during the summer of 2025 pending availability of equipment but it
016looks like by September of next year crossing our fingers we'll have these large instructional spaces already um the next thing is replacing desktop computers for All District employees we've already placed an order for 95 desktop computers that'll be coming in this summer uh we're going to replace our devices that can't be upgraded to Windows 11 first um and all of our office area devices first and um then work on the next Buist devices we know that it's not going to finish every single device in the district and we never wanted to because the minute that we start replacing everything in one Fell Swoop they all die in one fell sou right so we're replacing some of them now and then the following summer we'll replace them with the next up to date um again we've
017already ordered these they're on their way and as soon as we get them we'll start updating from the windows 11 and this will be a summer project um for the it replacing older interactive whiteboards um so we just finished replacing most of our smart boards in the district and our current budget this year had planned for purchasing the last of the smart boards with the smart schools Bond act we're going to try some new Boards called clear touch they're relatively cheaper they do most of the same things if not more uh and we're going to give them a shot in some areas and you know to see how they hold up in comparison and if they do um we might even move towards clear touch in the future uh but we are approved for seven
018of those boards however with all of the construction we've got going on this summer the last thing we wanted to do is overwhelm ourselves so we're going to hold off on that purchase until sometime next year probably um we did put in uh for the possibility of replacing our t-shir Chromebook devices however they're holding up really well right now we're in our fourth year with them most teachers that are using them have zero complaints at this point and I think we might like uh we would have to do an amendment anyway because things changed so much in the last year I think we want to kind of have a conversation with our teaching staff and see if this is the direction they really want to go anyway um however if we do want to go
019this way we are approved for them we're just kind of holding off at this point um on these because they're working so on um our high school middle school high school art Department uh their technology for their Macs and iPads are roughly 8 to n years old and so we are using this as an opportunity to update some of these expensive devices so we're getting an iMac teacher station with 16 MacBooks for the more advanced art and then for our other art classes we're getting an iPad Pro teacher device and uh 20 has with what they call the procreate app on it and then two Apple TVs um they're not really like TVs per se they're little boxs that you plug in and the idea is a kid can be creating art on their iPad
020appropriate app and broadcasting it to the board um in front of the whole entire class so the teacher can pick who's broadcasting what and um you can actually like all the MacBooks will interact with that as well and so those two classrooms will get that we've actually already purchased purchas these uh they're in some of it's in District already and getting labeled and we're just getting a p meil right now and putting it all in our inventory um so this has already been purchased something that might be in the hands of kids before the end of the year actually and last but not least um upgrading our science department equipment to replace laptop parts uh our science department is running older verer equipment that only works with laptops and old software and our laptops are
021were going out of date and they could not be upgraded to Windows 11 instead of replacing the carts and the cart and the laptops we got all new equipment for the science department to replace their old equipment that wasn't compatible with Chromebooks for the price of five laptops so we eliminated the need for the laptop part entirely we upgraded the science department with their new verer equipment and now science department can kind of absorb an update within their own Department budget from here on out so we kind of like brought that off the technology department for the future and that actually was order was I think just placed within the last 48 hours so that equipment should be on its way to the school at any time and then when we get to our remaining
022funds which we will have some left over believe it or not I know this seems like a lot of stuff but I never thought I'd say this it's really hard to spend almost a million dollars uh it's a lot harder than one might think and so the things that we can do with the leftover money um we are getting a quote to repair a security system or supplement that repair um it really depends on the cost of the project and we'd have to go out with a whole new plan and we have to get it approved by the state because it doesn't fit in what we call the scope and the sequence of the original project unless we can get really crazy with our wording uh however we can always purchase for example additional Interac
023active whiteboards or additional desktops for the district or additional Chromebooks because they were all approved already so anything that was approved already is a really easy switch over and we can always ask for uh a quick Amendment and a quick approval to the quantity of something as long as it's within the scope conance of the original project and I'm sorry that took so long but that is all I have do you guys have any questions for me try to answer the best must have done a great job must um I just want to again thank everybody who helped with this I know it like looks like I'm up here broadcasting it was a total team effort and special shout out to Dr long we've been asking for this as a technology department for years and
024until she came along everyone said it was too much work to accomplish I can kind of see why they said that after doing it but um I I think it's definitely worthwhile so thank you I just have one question yeah what are we do with all the old equipment depends on the equipment um so like the desktops that are that we got on state contract the last time that can't be updated there's really nothing we can do with it however we are looking into the MacBooks I mean they're like eight or nine years old anything you could get something for that would be great but most of the stuff were running it right ragged to be completely honest with you the only reason why I said is because we don't use it Let's Lose It
025AB you don't know we I we actually that's like we're working on where do we store the new stuff when we get it we can get it in like that's even another conversation but yeah no we're not going to tr on anything thank you uh next will be the only