001Before we do our closed items, I do want to welcome Dr. Eric Moon here. He's a new assistant superintendent of operations. Dr. Whitney Reanella is now the assistant superintendent of HR. What what do you call it? Administration. Thank you. So, I do want to welcome those two here tonight. They um we should have a full table, but Dr. Ho is not here tonight, but we're finally back to where we were about a year and a half ago. Okay. Uh we have motion. So I have a um motion to reconvene closed and related action items. So move certify a second. Second. Roll call, please. Mr. Fitzger is absent. Mr. Henderson. Yes. M. Mary. Yes. Mr. Mills. Yes. Mr. Moon. Yes. Yes. Mr. Do. Yes. I action. We have a motion to approve personnel changes for July
0028th, 2025 and the recommendations for coaching academic assignments for 2526 school year as presented and discussed. Make a motion. Have a motion and a second. Any discussion on any of the personnel changes? Roll call, please. Mr. Fitzgerald is absent. Mr. Henderson, Miss Merrick, yes. Ms. Mr. Yes. Mr. We have a motion to dismiss two E-REP employees and recoup any funds paid for days not worked. So move second. Have a motion and a second. Um any discussion? Roll call, please. Mr. Fitzger is absent. Mr. Henderson, yes. Miss Merrick. Mr. Mills. Yes. Mr. Moon. Yes. Mr. Shields. Yes. Mr. Dolls. Yes. Sir. I know we have one superintendent has some recommendations tonight. Mr. Dolls, thank you. Good evening, school members, um staff, and everybody in attendance tonight. Um just want to kind of speak. We had a
003vacancy assistant principal position at TMTO High School recently came available. Um we um interviewed um several candidates um excellent candidate pool um recently and from that interview portion my recommendation this evening for assistant principal at Tusa High School will be Mr. Christopher Kane Devivi um just want to remind everyone about his require qualifications rather Mr. Devi currently is the assistant principal at Chattam High School. Has been there for one year. Prior to that, he has had experience at Tonsville High School for 16 years um as a health and PE teacher, a special education teacher and of course a family life education teacher with also regional alternative schools. D public schools for one year at Westwood and GW High School for one year for PE and health. Magnav Vista for four years as teacher for PE
004and health. He has a BS at Longwood University and driver education health and a masters in education in University of Lynchburg administration supervision. So would like to recommend Mr. Devi for the position at Tonsville High School. Have a motion. Motion second. Have a motion and a second. Any discussion? Roll call, please. Mr. Fitch is absent. Mr. Henderson, yes. Merrick, yes. Mr. Mills, yes. Mr. Moon, yes. Mr. Shields. Yes, Mr. Jobs. Yes. Okay. So, from that with the transfer of Mr. Deviv to this position, um feel like we need to move quickly on that because school is just around the corner. So, from this um pool, I would like to recommend the assistant principal at Chadam High School to be Mr. Jason Ins. Mr. Ins is currently an agriculture teacher at Chadam High School. Has been
005there for 23 years. In addition, he has served as summer school administrator. Mr. Ins has a BS in agriculture education in Virginia Tech and also has a master's degree in science and educational leadership with a concentration administration supervision from Arkansas State University. So I would like to recommend Mr. Jason to fill the position of assistant principal at Chattam High School. I have a motion and I'd like to make a motion. Second. Have a motion, a second. Any discussion? Roll call, please. Mr. Fitzger is absent. Mr. Henderson, Mr. Mayor. Mr. Neils. Yes. Mr. M. Yes. Yes. Mr. D. Yes. I see you sitting back here. Do you realize what you getting into to see what happens with Well, I know you've been a a long-term person at China. I'm sure you'll do a great job for
006us. Congratulations. Welcome aboard. Miss Aron, I think you're getting a fine replacement. Second. Anything you'd like to add right here? No, Mr. Int. We're looking forward to having you there. Mr. An Mr. um Deviv did a fine job there working at your Lucian. Mr. Andropon, you got a fine admin team there. And I know that you've got a new addition with um Mr. He'll do a fine job. Looking forward to you working in this position and growing in that capacity. Thank you. Um Mr. Mayu, do we have any additions to the the agenda? I know we have one we need to remove. Sure. From the consent agenda, I would recommend we remove the agreement for parks and wreck. Okay. And then I would recommend that we add the volunteer visitor protocol update under new business
007of a new business title. We'll have a motion to approve agenda with the two changes. I'll make a motion. Second. Any discussion on those? Roll call, please. Mr. Bart is absent. Mr. Henderson, yes. M. Yes. M. Yes. M. Yes. Do I have a motion to approve the consent agenda? So move. Second. Any discussion on any of the items? Roll call, please. Mr. Fitch is absent. Mr. Henderson. Yes. M. Yes. Mr. Mills. Yes. Mr. May. Yes. Mr. Mills. Yes. Mr. Dos. Yes. We'll move on to public presentations. Dr. Renella, do you see any new Where did she go? Oh, there you go. I'm sorry. Mr. N, we welcome you to your new position. Okay. Other than that, no, sir. Thank you. PA, how you doing this evening? Tired. How are you? Hot. Not too bad. Yeah,
008but I tell you, it's been most my life sided last week. So, uh, I'd like to thank you for your time tonight. Um there is a PA uh items for consideration memo that I would like to current provide to Mr. M uh for review so we can meet agreement for committee representation lobby day representation uh participation in training days uh staff development for the upcoming school year. Um, last month at the school board meeting there was a mention of a thing of $140. It appears on the agenda that we won't get to that, but uh we were just looking for some clarity uh if this was um where the money was found what the money could be used for, what stipulations come with it based on I'm sorry I was asking him if that was
009a carryover. I think it is. Yeah. um uh based on the funding sources or if it's a one-time occurrence. Uh just looking for some clarity specifically what this money could or will be used for when uh the county has needs like uh tech upgrades offsetting the cost of uh health insurance increases vehicle replacements. uh most importantly raising the lowest end of employee pay to be more competitive uh to aid in the recruitment and retention of bus drivers, cafeteria workers and teachers aids. Um and then lastly in regards to SOQU the standards of quality uh schools like Union Hall are heralded as uh some of the best learning environments in PCS. This is due to quality work environments fostered by smaller classroom sizes. Uh the same to be said for Mount Ary so on any of
010our smaller schools. I would implore you to consider excuse me using the affformentioned funds to recruit staff all the schools as it currently stands. Um recruiting teachers filling all the vacancies. um that are available uh currently on the website. There are vacancies that we have to fill as we should and those positions that may have been eliminated in the past that need to be re-implemented. Uh we in education were all aware that with smaller class sizes uh teachers are happier uh and more effective. Students learn better and discipline problems decrease across the board. Um, it's just a better suited environment for learning with full staff schools. Uh, I thank you for your time and your consideration. You guys have Did was you able to see the carryover funds where where each category was carried over?
011No, I I I haven't seen it either. It's on the website. Okay. Right. Board docs. It's on board docs, right, Miss Wley? Okay. So, so every year we have carryover funds. Most of it's probably construction. It's it's listed. Another big one is textbook, right? Is always another big one. All every bit of that money is is in board docs as to what what it's being held for and what it's being used for. So, it's not any extra money there. The problem with us is we get money year to year. And because construction doesn't always end July the 30th, it carries over through the summer, we have to carry those funds over to pay for it. So since we doing construction things now more than than we have done in the past our number for carrier
012has been larger the last what two or three years missley I think last couple three years it's usually a small number but the last few years it's been a very large number the the the thing that makes it look odd is that carryover then becomes part of next year's budget so it it inflates next year's artificially inflates next year's budget because it's really money trying to be spent in this year that didn't make it by July 1. Right. Perfect. And that's the type of clarity we were looking for. Yeah. And that and that's and and every every dime's accounted for in this list. So, if you want to go to that and look at it, it it's it's kind of you it's kind of misleading to some degree if you're not familiar with it. But
013but it is they do have to car. And one of the things we have to do is we can't carry that money over unless the board of supervisors approves first to do it. So in tonight we'll approve this, send it to them for them to approve to carry it over and and it's sent to them line item by line item because that's how they approve our budget is line item by line item. They just don't say here here's $10 million, right? They say here's $10 million, but you got to spend a million here and two here and one, you know. So this goes to them line item and and I'm sure it's probably a you asking to move some money from one category to another, right? You know, we do that every year too because
014you can't always anticipate what something's going to cost. So we usually open in one and under in another one. So we have to ask them to move categories on it because they approve it by line and that'll be reflected in the document. That'll be reflected in it's two documents in board docs. One of them is the carryover. The other one is the document that shows to move it the realignment. That's the clarification we needed. Thanks, sir. Anybody else have any questions on any of how that works. Now that we're going to go to that, we're going um we'll move to staff committee reports, year end budget report, priority expenditures, and update for the 2526 budget. As well, if you can add more to what I just said, if I'm off a little bit, please clarify
015it. Good evening. I'm a little confused myself on the two different categories on the staff committee and the new business. So, what we're actually going to do right now is go through the um our year-end report for June 30, 2025. And Miss Hancock is that I did not look to see what was posted where, but do you have your revenue expenditure and fund balance report? They're both posted under new business. Well, this is the report that will um explain end of year. So, we're just going to go over that now if that is okay with everybody. That's fine. It is under new business, but it's only under new business because We have to approve it to send it up. So, you you can explain it then. We don't have to do it then. That's fair.
016Thank you very much. So, um, we did collect $140 million this year. That was what was through the through the school system. It's broken down by category there for you. Sales tax, state, federal, um, the local appropriation, and then other funds. I do want to point out that our local appropriation for 2425, excuse me, can no longer see, you can see some of the numbers, not all of them. um was 24,631,995. So I did go in today just to double check. Um we got our final entitlement um numbers from the state in about the middle of June. And so we ended with the u minimum amount that the local governing body had to give us this past year so we could maintain all our programs, keep all of our state funds was 24,173,264. So we
017were funded last year 1.898% above the minimum required local effort. We have not been that low in many many years. So although we do have a very large carryover, um there's really no money in there that the county would be able to um to take back from the school system because it's just not there. We have to have all of that local appropriation in order to um meet, you know, what we need for our state funds in order for us to keep those funds and be able to. Okay. So just wanted to to bring that up. So instead of being what were we six or eight% of them, we came in zero, right? Basically, yeah, our ADM was a little slightly higher um than the beginning of the year um or what we budgeted for.
018Yeah. And um we had a little more money that's how we ended. We knew it was going to be very close. I originally thought two to 3% was very shocked today when I actually made the calculation and I have already shared that with um with the finance office at the county as well as the dollar amount that we're carrying over. So let's just look at some of the designated carryover funds really quickly. There are several grants. Um these are mostly state funds. We received that money up front so it's not a reimburseable grant. Um but when we receive that money, we have to spend it on those programs. The largest one is the all-in funding. Um that is spent through instruction. We have a little over $2 million left. That money came in in June
019of 23. June of 24. And so we had this past year and the upcoming year to actually spend those funds. So we have to spend that in the upcoming year. um we have money in there for the bonus payment. We did right at the end of June we received the state share of the bonus. So we had to match that um in order to pay all of our employees. So we we're carrying that money over as well. That will be paid in August. Um there are a number of construction projects. You can see the town elementary sewer. We are just about to finish the snowy meal elementary HVAC project. We carried over about 1.4 4 million last year. So, I think we're just down to some little over $300,000 there. Um the welding, we carried
020over money last year. Um $500,000 for that project at PCTC and um that bid did come in a little over 800, that we just started not too long ago. And um so we have about 742,000 to carry over for that. Um, there are some grants there, roofing projects. You can see Union Hall, Mount Airy, schoolboard office, bus shop, and the metal roofs on middle schools. Um, I just turned in over $500,000 of invoices today for some of these projects. Um, the only one that we've not started um is Mount Air, but um we did have we were able to identify funds, so we will be doing that next summer. um replacement vehicles. You can see there we've been carrying over money a couple of years for vehicles mainly because we've not been able to order
021um what we want. We have some help now with Mr. Bart. So between him, Mr. Hudson, and myself um we will get our vehicles ordered um this summer so we can start um receiving those. And we're also going to buy some used buses as well. Um, so we have money in there for that. Um, I I believe the air went out at the ECC auditorium, so that needs to be replaced. Um, you can see our Virginia preschool program. We have quite a large carryover there, about $700,000. We are every year we are bringing more and more students in. So, we are making some changes this year. Um, we are taking over the title one, two preschools that we have. We're running those because so many changes are happening with our title one funds. Um so
022we're making some changes in that area to start um spending more of of those funds. Um textbooks, $3.1 million. Betty, is it math? Are we getting ready to math? Yes. So that will take um a large chunk of that. Um and then you can see some things for training rooms. Um we still have a little bit of money to carry over for the maintenance warehouse that we purchased on Woodlon. um a couple more um things to be done there. And then you can just see some ongoing maintenance and IT projects. You see we have money in for replacing the Hback here in this office. That is something that's been needed for quite some time. So um and then we are have some money in there for Chromebook replacements. You know, we bought a lot of
023Chromebooks. We got over $2 million from the county um in what 20 2020. Um, and then I think we put another million or so in there. So, those are needing to be replaced. We're having some major issues with those and actually need more money than we have here to replace those. So, in a nutshell, that is where all the carryover funds are. Um, the majority of all of it you can see is is state funding that were carried over. Okay. Any questions on any of that? And there are no updates at this time on 2526. Um, finally we're at the July board meeting, but that budget was adopted before the end of the year. We were able to roll that in school. So, any other questions on that? Anyone have any other questions for Miss
024Wley on any of this? Clear as mud. Mley, you're picking me up now. Okay. Thank you, Miss Wley. Okay. Does anybody have any questions on any of the desk reports? Remain at some school desk reports. If not, we'll move on to the superintendence item. Okay. Like to begin with some good news about our schools. And some of this I'll just just do very small remarks because I think more information will come in terms of recognition. But I do want to just mention, you know, we did um our educator of the year that will be recognized at a later point. But I do want to mention publicly. So our second runner up for the school division was Amanda Riley, Chattam High School. Your first runner up was Savannah Cruz at Kuck Elementary School. And the educative
025year was Kate Wells from Tonsville Middle School. And that event was held on May 29th. I mentioned it before, but I didn't want to mention them publicly. And we'll have a time to recognize those individuals at a later time. May 22nd. I didn't have a chance to do this at the last meeting, but I wanted to make sure you're aware of this. If you did not know, we had a fourth grade teacher, Veronica Barios, of Chattam Elementary School. She received a special surprise from Virginia Lotteryy's thank a teacher program, and she did not know about this. Someone nominated her. So, in conjunction with teacher appreciation week, she she received a $2,500 award on the last day of school. She was only one of four teachers across the Commonwealth was randomly selected for the award. So,
026her uh it was really nice. She was very surprised. It was very nice um acknowledge for her. Pedmont Regional Government School held their um their program um June 16th through June 26 for grades five through seven both those weeks and very engaging programs there. Excellent instructors there, Miss Petty, Mr. Haristen, um and the gifted resource teachers all coordinated that and at the end of the end of the um event on June 26, they did a production of Aladdin and they did an outstanding job. I was and they had those kids for just 10 days and they were able to pull that pull it off and Miss Elizabeth Lee who was the chorus teacher there um working with um band director and some staff there did a I was just impressed by their voices and how
027they could pull that off so quickly. So very nice job. Um also we do have some good news about Gretton Elementary School. They participated in national beta and um got some awards there and I think that'll be acknowledged later. And Tonsville High School also had national beta and had several students who meet there. They're going to be launched at a later time as well. And JRTC camp cadets participate in their JCLC field camp the week of June 16th. And that's they do that every year. And um but I did want to note that we had one particular senior there. Um her name is Cherish Atkins and she was earned the top cadet award at JCLC camp and there was other school divisions there that she got that award. I thought that was good to acknowledge
028her on that. You from Huntsville High School. Huntsville High School, sorry. Um just want to give some this Mr. Hudson gave us a very um gave me a very comprehensive list about updates on capital improvement projects. So maybe that gives some clarity too um for everybody in terms of how this money gets you know carried over too. So we have solar power um that is being sold plans for Chattam Elementary, Greta, Southside at Stony Miller and Tech Center. Kentucky is complete and the startup should be in the next couple of weeks. The southside is next to be installed. Security vestibials, all the original vestibs are complete and operational except for a couple of punch list items. We're still working on getting some equipment and some things to get those straight, but we we're working on
029that. The mount area gym corridor is designed change so they can be all outside and we will not have to get into the library. This should be launched in the next few weeks. Southside HVAC and windows that installation is taking place and summer prep for the HVAC system. That's going to be a two-phase project. That correct, Mr. Hudson? Southside. It's not going to be two phase, right? So, they're working on that. Working real hard to get that done. Let's see. Union Hall HVAC windows. We will start the school year with old windows units still in place and temporary cooling in the office and libraries. And then that's going to be a one-phase project, I believe, is how that's working. Right. Kintuk classroom addition. The grading for the building site is complete. General contractor is starting
030it to build footings. Um and so we will we do we'll know we're probably doing a new traffic pattern there for the parent loop, but that plan is to complete that project in June of July 2026. Um start school. We'll we're going to work through that. We'll work through that. PCTC welding exhaust and ventilation system. If you hadn't had the opportunity to go by there, there is work being done. There's also a lot of work that the students have been ready to do, too. Just a very nice job. If you get a chance to go by there, the way they've done that, it's a really really just a neat way of being able to go through each each one of those systems. Mr. um Mr. Wood Travis Wood has worked really hard there at Career
031Tech Center. Um the principal and um Mrs. Brooks has done a nice job to get that going. Union Hall classroom edition um Blair Construction was awarded that contract and the plan to complete and we are working on getting some property taken care of with that. Uh Mount Airy HVAC windows comfort system was awarded this project and then we'll be working through that. Um construction should start in the evenings and during holiday of the school year. Completion is slated for summer 2026. Chattam Elementary and Her Elementary HVAC window projects also planned proposed should be ready for this board uh September board meeting. Hopefully construction begin summer 2026. Final two products for the first three parties and sales tax are the addition of Southside and Sunville Elementary School um additions and they are also in design with
032plans to be completed spring 2026 depending on available funding. Union Hall school roof replacement. This project is complete. Waiting final inspection. Bus shop roof replacement. That project is complete other than a final inspection. Schoolboard office roof replacement is we're having some weather issues, but we're going to get that work through. Chattam Elementary sewer connection. This project is about 60 60% complete and should be completed by the end of July. Kuck School sewer drain. The drain field is in final planning. Not enough space to um for the Kuck site. We're currently looking to move that drain field. I'm hoping to bring this to be very soon. So, those are all the construction projects. I don't know if I covered all this perfectly. Mr. Hudson, you like to insert anything. Um, very busy. Lot lot of projects
033going on. Very busy. Get some of this stuff back out of the way for us. Very busy and lots of funds being expended to do that. That's why we have to carry stuff over because you can't get it done in a year. That's the best way to describe it. Mr. house. The only thing I'm going to say is Kent Tuck sew has been going on for about five years now. That project I thought was almost finished and then it wasn't enough space on Kuck. Now we've moved it over to Dan Middle School and have go through some remitting and department and planning has gone way too long. It's been a night mayor, hadn't it? It has. Well, I just miss I just again acknowledge you and your staff and everything that you're doing to try
034to manage all this work. It's a lot to manage. Mr. Dr. Moon's coming on, so hopefully we'll beble to work with you. And Miss Whley, thank you for keeping the money flowing to get all this completed, too. Um, only this other item, I know there was a lot, but safe you have the tabletop exercise July 15th, 9 to 12 at Chattam Middle, VSBA conference in education July 25th at Short Pump if anyone's interested. And then the VSBA 2025 hybrid legislative advocacy conference is September 19th at the Chesterfield Career and Technical Center. So that's my mouthful. Did I miss anything? Oh, sorry about that. Sorry about that. I will. Can you go ahead and mention that, Miss Hancock, if you don't mind? In the BSBA showcase for success newsletter, Pennsylvania County School STEM Academy was highlighted.
035So we provided you all a copy of that article that was included in that publication so you can see that. Thank you. I appreciate that. That's all my is that it? What are the dates for the new employee orientation and then the principal? July 30th is going to be the orientation Monday that 28th 28th I believe Gretina Middle School begins at 8:00 where the lunch and the big part of orientation will be the first day which is July 30th. That's what we have for that one for that. Okay. All right. Thank you. No unfinished business. We'll move on to new business. Um the first item is the 2425 budget summary and carryover funds. Miss Wley has already gone over all of that. Don't have a motion to approve that. So move. Second. Any discussion? Roll
036call, please. Mr. Fart is absent. Mr. Henderson. Yes. Merrick. Yes, Mr. Mills. Yes, Mr. Ms. Mr. B. Yes. Second is a categorical adjustments. Uh, we need to approve that. Do I have a motion to approve that? Have a motion. Second. Any discussion on those? Roll call, please. Is absent. Mr. Henderson. Yes. M. Merrick. Yes. Neils. Yes. Mr. Yes. Yes. Mr. Yes. Um, next is a revision of school board policy JFCB-PC. Um, we want to waver the first reading and go ahead and approve it today. Um, it's name changes I believe is the biggest thing where we we've had different people come in. It's just by title versus name. It doesn't change the content of the policy, right? It's just I have a motion to approve that on on this reading. So moved. Second. Any other
037discussion? Roll call, please. Mr. Fitzger is absent. Mr. Henderson. Yes. Mer. Mr. Mills. Yes. Mr. Moo. Yes. Yes. Mr. Do. Yes. U. Motion to approve the sick leave bank committee. Any discussion on the sick leave bank committee? Roll call. Is absent. Mr. Henderson. Yes. M. Mer. Mr. Mills. Mr. Yes. Shields. Yes. Mr. Do. Yes. Next is a budget committee membership. Um I I had not planned to change anything. Does anybody does anybody want to see a change or change anything? I I will remind you that everybody's always welcome to come. So even though it's a committee, it's always open to the full board and you're always welcome to discuss it during the meetings. No. Anybody have any preferences? None. I'll leave as is. Do we need to approve that? I think you should. Do I
038have a motion to approve it then? Motion. Second. Um, any discussion? Roll call. Mr. Fitzger is absent. Mr. Henderson. Yes. M. Yes. Mr. Ne. Yes. Mr. May. Yes. M. Shield. Yes. Mr. Do. Yes. The BSBA honor roll. You know, we we did that real, you know, back before CO. We did did that every year. Things kind of got hectic during CO, but I would like to to redo that again. That you you should have had. Yes. Did y'all see it? Do I have a motion to approve the VSBA? Honor roll. So move. Second. Any other discussion on it? Roll call. Mr. Fard is absent. Mr. Henderson is married. Mr. Mills. Yes. Mr. M. Yes. Shields. Yes. Yes. And then the item we added at 107 is a volunteer and vista protocol. I have a motion
039to approve the new protocol. So move. Second. Any discussion? Roll call. Mr. Fner is absent. Mr. Henderson. Yes. M. Mr. Moon. M. Shields. Yes. Mr. Yes. the it's not in boa docs the new protocol if you wish a copy she's got one okay um and one final thing as I would like to say is next month we will have a work session but at 3:00 before the work session we need to do our koa training it's that's every two years right this is year for that we're going to have that training next month at 3:00 here in the boardroom so make sure you have your laptops because I think we have to do it on those. Okay. So, she'll she'll put it out. So, just just everybody know we're going to do our koa training
040at 3:00 next meeting. Is that it? Have a motion to adjurnn. Second. Roll call. M is absent. Mr. Henderson. Yes. M. Yes. Mr. Neil. Yes. Mr. May. Yes. Yes. Mr. jobs. Yes.