Board of Education Meeting-Tuesday April. 14th 2026

001Good evening. I call this meeting to order. Please stand for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you for joining us this evening. Please be advised in the event of a fire emergency, an alarm will sound. Please note all emergency exits and evacuate well away from the building. At this time, we request everyone please turn your cell phones to silent. Thank you for your cooperation. We're going to start with additions, deletions, and changes to the agenda, Dr. Chanel. There are no additions, deletions, or changes this evening. All right. I am going to make a request, though, that the minutes of the March 24th meeting be removed

002from the consent agenda. That's item number one. A board member has noticed an error, but hasn't had the time to communicate that concern to me, so I want some time to fix that before we approve those minutes. Um we will look at those at our next meeting. For our board policy, we um need to get the a version of minutes up within 2 weeks of the meeting as it's posted, and we have done that. It's still in draft form, and will remain there until we can formalize that. We're going to move on to consent agenda. Resolve that the Board of Education, upon the recommendation of the superintendent, approve the consent items as listed. This will be two through eight. May I have a motion, please? >> So moved. A second? Second. All in favor, say

003aye. Aye. Any opposed? That motion is carried. We're going to move on to communications, starting with correspondence and points of pride. Dr. McNear, I believe you're up first. Okay. Congratulations to Mrs. Todd, Mrs. Barber, Mr. Youngs, and all the cast and crew of Mamma Mia for their outstanding work. They played to a packed house for all three performances, and nine seniors made their final appearance on stage. The Stars of Tomorrow Recognition Ceremony for these talented performers will be on May 8th at RBTL Westhampton Auditorium Theatre. This past week our Kilmer Elementary School and PTO celebrated PARP Parents as Reading Partner to promote literacy and a love of reading. This year our theme was the Reading Olympics. The week kicked off with an open opening ceremonies parade through the middle high school with each elementary student

004showing off their favorite books. The rest of the week was filled with intentional reading activities, and culminating event was our annual PARP Festival, which was filled with Olympic themed family fun. Raiders and their families enjoyed a great night of visiting the Olympic Village, the training grounds, and the literacy stadium. Thanks Thank you to our teachers and PTA for PTO for creating such a great week. Big thanks to all of our middle high school raiders who volunteered to help make PARP night a success. We also want to thank Mr. McCartle McCartle our student photographer James Wildly for capturing the excitement around around reading this past week. Thank you. That is a wonderful event. Before moving on to board committee reports, couple of updates from your board president is that the board self-evaluations are due in 2

005weeks. So, the 20th Um they are due. We're on sort of a tight time frame for that. >> What was the date? The 20th? 28th. 28th. Thank you. >> Um good news with that though is we will not be having our second meeting in April. Um so, April 27th meeting we will not have. We're going to approve the BOCES um budget this evening. So, you have some time to do that. Please, please, please get them done by the 28th because our board goals and our workshop in August all depend on the data we collect from that and the direction that we're headed. Can I make a comment about the >> Yes, I saw that you started. >> I So, I started mine and going through it, it was the same process as with Dr. Chanel's

006evaluation last year. And one of the things that I had to remind myself with every time I choose a metric, I don't have to write a comment. It tells you you it's required, but you can just like choose something like to grade yourself as opposed like cuz I I started off and I was like, "Right." And I'm like, "This is going to take me 10 hours." And there's like categories like you can do comments like for the overarching category and then just grade the individual things or if you have a specific comment related like but I was starting and I was like putting a comment in everything and I it was tedious and I felt like it was not going to be my best effort by the time I got to the end because I

007had just been writing so many like, "What do I think about this?" So, I just kind of was like, "Okay, I can do like an overarching comment or just a grade and then a specific comment if there was something in particular." So, I don't know if everyone realized that last time that you didn't have to do a comment even though it says it's required for 100% completion. What I will say is that if you're going to grade on the low end or the high end, probably a comment is warranted, right? But if you're in the middle, then maybe the comment could just end at the at the overall comment for that section. Um but if you're reading high or low, it might be helpful for the board to have data to look at or or

008thought process that you put into that. Um yeah, so April 28th. Thank you for starting that. Um it is a new process for us to do it on SuperEval, so please give yourself time. You have to make sure that we've all logged into SuperEval, so it's going to be your same password but if you had forgotten how to do that you're going to have to walk through that with Superbal for support. It won't be our IT it would be Superbal. Um I'm happy to answer any questions that may come up as as you're doing that. Please reach out to me. I may not be able to answer in the moment but if you give me some time I'll find time for you. No meeting April 27th, that's good news. We've been on meeting after meeting

009for a couple months. Um wanted to update you um I wanted to get updated from Arnie and Peggy. You guys were at our last community engagement session on April 2nd, coffee and conversation with the community around budget development. Arnie's not here. Peggy would you like to summarize how that went? >> Um there was a couple who came who were just wonderful. Um uh Yeah, they were just wonderful. I had met them once before. They had come to one of our meetings and we had a very spirited conversation about all sorts of stuff. They were um involved with the fire department up in Clifton, I believe, and had ideas about getting kids involved in community stuff and um Uh we had a really good conversation and and and uh again hearing Dr. Chanel's uh passion for

010uh budgetary things and I enjoyed it. I think overall those sessions were very helpful for us as a board and for the community and I think the more we do them and if we continue on that track it's going to be helpful. Mhm. Um that was the last one for this budget season. Of course we have tonight's uh presentation that you're doing. Um Becky and I participated in a um Genesee Valley School Board Association seminar on curbing public negativity. We We were there that would have been March 31st. I have to write my dates down because there's so many dates floating in my head. March 31st, we attended that. That was nice. Our legal counsel, Sarah, I can never say her last name. Callasina. Thank you. Sarah Callasina presented on that and that was very

011helpful to hear about how all school districts across the region and all over are sort of dealing with public negativity and how to address that. We also I was asked to be on the as a board member rep for the Genesee's Valley School Board Superintendent search. As you know, Kevin McDonald is retiring and they're doing a new search. So, I was asked to be on that committee. I will I said that I would do that. That starts Thursday. We have an introductory meeting on ground rules. Dr. Chenault also is going to sit on that committee as a superintendent. And that starts Thursday. So, a couple updates on what's happening on this end. From there, let's move on to board committee >> Mr. Al Man Man. Yes, of course. >> I want to publicly applaud her

012for the amount of time Amen. she puts in to that chair. I mean, it's it's above and beyond just just the last two minutes. My head is spinning. Thank you. Thank you. Um we will move to board committee reports. What committees have met since our last meeting? I think we're meeting so frequently now. When you meet every two weeks, there's sometimes not Okay, that's funny. Then, we'll move to guest of the board. We have a large team here to present to us tonight on the capital project. We have Jeff Robbins from Hunt Engineers, Shannon Davis from Hunt Engineers, Kevin Donahue, Mike Ferrari, and John Malther. So, could you guys please come to the podium or whoever's doing the presentation, come to the podium and present on our current capital project. Is this connected to the

013there? Yes. Okay. All right. Good evening, everybody. Hi. I honestly can't remember when the last time I updated you guys on it, and that's embarrassing. Uh but, it's been a little while. So, we wanted to give you a quick update, uh take you on a quick photo tour through what we've completed and what we're working to date and what we're working on, what the rest of our schedule looks like. Uh there's our agenda. We'll touch on, like I said, the progress, the schedule. Uh we have a small portion of work we're calling phase two as a spend-down project that we just received uh some bids on to repair the leaky hallway out here. Um and then, a quick financial update. So, starting over at the elementary building, uh currently finishing up the what we'll call

014phase one of window replacements. These are all the windows on the front side of the building that face the street. Right now, we're finishing up the metal flashings. The person in the picture in the boom lift there is up uh caulking all the joints around the flashings to make sure things are watertight. Um over there on the right and down below are closer up on the inside and outside of what the new windows look like. Uh you can see the biggest difference here would be that top piece of of glass. That used to be a solid panel before, so you walk into these rooms, it's kind of shocking how big the windows look and how much light is in these spaces now. It's nice. Um so, that that we're working on getting the ceilings buttoned

015up and getting that trim finished up right there. We We be finishing work on phase one windows shortly and moving right into The phase two windows are all the windows you see in these two pictures. This would be the other side of the hallway on the back side of that wing we were just looking at. There are red boxes down below on the plan showing you which windows are part of this. This is part of the change order that we came to you guys to get approved back last year to add the spend some of the unallocated funds we had in the project. Inside in the main office and nurse's office, well, nurse's office will be the next slide. So, some photos of the main office. Here you see the recept- the new reception and

016work area. The metal shutter you see in that photo right there is down because I believe we had recently tested the cutting the power in the building for a replacement of an electrical panel. But, that that shutter is designed to come down in emergency situations. It provides fire rating and security. Over you'll see the principal's offices are also photoed and under the photos called office space and then looking back towards reception. That's another view of the work area looking towards the new waiting room. Those windows will be where you walk into the waiting room and interact with the receptionist once you're buzzed in. The door the wood door to the right, that would be there's another door in the waiting room that would be the in and out to the new conference room. Down the

017the hall right where it used to be. Actually, it's we've taken over a classroom now. It's it's down one room from where it used to be. The new nurse's office. So, first photo there we're looking at reception as walk in. There's a work area there with all the under light cabinets. The next photo view from entry is looking back towards the bed area. You see a a sink and a work station. There's going to be a fridge and ice maker that go there. And then beyond that is a exam room and some work rooms and some bathrooms around the corner that are out of sight of the photo. Up on the roof, we've completed the roof on the elementary building and over the fitness center the high school. The photos here are the finished product

018on the elementary roof. This is your new standardized roofing system. It's a built-up roofing system and in the photo called new roofs and copings you can see that the new edge metals have also been installed. They used to be the big wide copper um pieces of metal. Now they match the rest of the building for what we did to past roof projects. Down below are the boilers that we did replace in the elementary building and as soon as this heating season is officially over and we can turn the heat off, we're going to be at the boilers in this building in the high school. That was another one of the change orders that we had come to you guys for approval to spend on some unallocated funds. And then the that other photo was just

019I was in the boiler room and took that photo. That's a door that goes to the back area way that goes out to the back loop in the elementary building. Um that door was just rusted away and and it has been replaced. Upstairs in the library, we are currently underway. Demolition is pretty much complete. We are or it is complete and now we are starting the process of framing, drywalling. I believe there might be a couple of windows left in the space we might have to pop in but we we might have got them in already. You can see in some of these photos with plastic up over the millwork along the hallway wall. That's because that's going to remain and be saved. So we wanted to keep some of the the old charm of

020that space in here Um, a lot of it's going to look more modern when we're done. Uh, the schedule on this is to be turned over for next school year, at the end of the summer. The high school auditorium, um, we have This has been a subject. Um, we have completed the work in this space. I wanted to depict these two photos because it kind of highlights the before and after. Um, there's opinions on the new space, but I wanted to show kind of how what we've done and how much this space has kind of has changed since it existed before. You'll see in a later slide when we get into our schedule what we're planning on doing to come back into this space to make some changes. All right. Now, we're in the high

021school library. Again, we are wrapping up this scope of work right now, um, trying to push this across the finish line. Uh, these are some looks in These are photos are a little bit older. It's a bit more cleaned up than that in there right now. Um, but we are finishing up some details on some display cases. Uh, the flooring is in. The countertops were installed this weekend. Um, we're we're getting to the point where we can, um, start cleaning up and get that space buttoned up and ready. Um, the photo next to it is the new HVAC system that's directly above on the roof that we installed last summer. And then a couple of photos down below, um, just showing you this through the library. The bottom right photo is inside what is called

022the entrepreneur studio. Um, that is going to be a flexible space that's probably has many uses. You can see in the corner where there is a silver shutter over the window. That's another operable fire shutter. Uh, there will be some countertops going in there in that corner. Um, and that window will be that shutter will be opened to serve refreshments at plays, sporting events, and what not. So, we anticipate the area in the hallway outside this space becoming a hangout spot. All right. And then over at the main offices in the high school, so this is another scope of work that we we're well into now and is scheduled to be turned over for the for next school year. So, this is kind of where we're at. Um we've got the vestibule partitioned off and

023now it's cut in half. The half that is on the side of the construction is our new secured entry. This other side that's remaining will remain functioning the way it has been functioning, I I would imagine. Um there will be glass going in these You're looking at the partition wall right there in the bottom left photo that says new secure vestibule and in the one next to it uh there's glass going in those openings and that's what's going to separate the two the two areas from the waiting area and from the rest of the vestibule. The top corner The top picture, work area looking from conference room. That's within the work area looking back at the conference room. And then if you keep going back down that hallway, that's where your principal's office is and

024your SRO office, and toilet room and ball park are located. Okay. So, looking ahead, we're here mid-April. We're getting ready to we're making plans for the district to move back into the elementary main office. There's some things we need to um fix up in there before we move them in. We don't want to have to move them twice. But we're starting to um talk with them on that plan. Like I said, the phase one windows are wrapping up now and we will jump right into the phase two windows right when they're done. They are set to be delivered to us on the 20th. The auditorium ceilings uh in the elementary building, we're currently working in there now. We started on April 4th, I believe, or 2nd. Um that work is slated to go through the

025summer. Not expected to go all summer, but through the summer replacing the ceilings, the lighting, and controls in that space. Right now, we currently have the ceilings torn down. Um the elementary library, we showed the photos of it. This is our timeline. We started back in December, and we'll be working in that space up until the end of August. Classroom flooring replacements. This is part This kind of touches and overlaps a little bit with um the spend down project that I'm going to touch on here in a little bit. And we identified back in November we started identifying some scopes of work to prioritize to utilize some of the unallocated funds that we had from midday. One of those uh areas we chose to spend some money on through by a change order through the

026project is replacing some flooring in some classrooms in the elementary building. Uh two of them were slated for One of them was slated for abatement anyway in the project. One of them had water leak to damage some flooring. One of them already had some damaged flooring, and the other Uh I think they all had damaged flooring actually. Their art storage room also had some damaged flooring. So, we we decided to just There were supply wood patches in in the parquet flooring in there. So, we're going to go in and remove that, clean the floors up, and put in new rubber flooring. Right? Mhm. Okay. Um the high school main office, we just touched on. Our our pathway is similar similar to the elementary main office or it's schedule wise. Schedule to turn that over for

027next school year. Uh the high school library, we will be wrapping that up shortly. We are aggressively pushing on the contractors to finish that as soon as possible so the district can start moving the furniture in. Uh the hallway tile we we just received word this was um this was another add to the project. We just received word that the tile we've been waiting on is going to ship to us actually it'll be delivered to us next week. So in the hallway from the high school where the high school doors are all the way up to the front door by the auditorium will get tile new tile on the walls below where it is now half painted. The boiler replacements like I said we're going to be as soon as heating season's over we'll be

028getting into the high school basement and starting to take those boilers offline to replace all those. Uh and then looking forward to our summer work we still have some paving to do at the high school. We've started uh contacting our contractor to get um get them back in the loop and um organize that work for when school ends. The auditorium I said I'd come back to that. So we've got a little bit of rework to do in there um mainly to fix some of the seating that's no secret. Uh so what our plan is to remove the side sections that are problems and uh relay the seats out and have them reinstalled. This will come at no extra cost to the district so we did identify um that some there were some oversights in the

029details and in the installation that we are now rectifying. Could you briefly I I was there 2 weeks ago sat on the side. Yep. I didn't notice a single person uncomfortable Mhm. including myself. It would depend on where you sit. So if the problem is really concentrated up front the first four rows. >> I was there. You were in front? Yes, sir. Okay. You were right in the front row. Yes. Yes, so would have Yeah, if you had moved back one row, you would have sent me an email. All the people behind you sent me an email. The problem becomes when you the dimensioning from the back of the seat to the front of the next seat in several of those rows is too close. It's only off by an inch or two, but the

030angle of the seat So, the person behind me didn't have any legroom. Correct. Their knees are into the back of the seat ahead of them. All right. Thank you. I was delighted with the outcome. >> it's predominant in many of the rows. Not the whole section, but most of the rows they got to be adjusted. >> Okay, no problem. Once you start adjusting one, you got to daisy chain them all on. No worries. Yeah. It it's noticeable. Front row turn, not perfect. The the padding is still comfortable. >> I was glad you sat there. I noticed. If you sit anywhere in the center section, that is what we're emulating emulating on the sides. Uh that's that row spacing uh is a minimum dimension. Um as we There is other stuff we're going to take advantage

031We're going to take advantage of the time that the district is giving us that space back for for the summer. Uh not only fix the seats, we are going to swap out some ceiling tiles so that the ceiling is one color. Um and there might be some minor tweaks we do while we have the chance. Yeah, I'll add to that that our our vocal and instrumental music teachers both say that acoustically the room still doesn't pass what they call the clap test. So, I'm also asking for us to re-examine the acoustics in there. Maybe we need to put some more stuff in terms of paneling up on the walls. Like what do we need to do to try to get that room to be better? They're they're pumped at how it is right now compared

032to what it was, but there's some room there to add some more paneling on the walls. So, school ends the very next day we're back in that room. Moving as fast as we can to get get that fixed up for you guys. Then the phase two work. So, that leads us to the bid that we just opened. So, we were again, back in November we started prioritizing some additional scope to spend down not only the unallocated funds, but some surplus contingency that we had in the project. We're at that point now where we're we're evaluating how much contingency we have. We want to spend that down because you get aid on it and we want you guys to get the value out of it. So, in order to plan it, design it, get it into

033into place, get contractors going, materials ordered, all that, we need to start about now. We need time to get that all rolling. So, we've identified the funds um to do that and we ended up choosing the wall work and the roof replacement over the kitchen and cafeteria. Uh last week we just opened the bid for the wall repair. Um we we came in a little bit over our budget. I think there's multiple factors that go into that. I think a lot of it is So, most of it is probably cuz due to the time of the year. Contractors are especially the type of work it is, too. The masonry work, getting close to late spring, people's uh dockets are getting full already. Um and then throw on top of that the just the global climate,

034the prices of things, um time it takes to get materials. Everything's changing on almost a daily basis. Uh but it's not It doesn't put us in a bad spot. We are still going after more work. Like I said, the roof replacement is on our radar and we are working with Hunt and uh the contractor to um button that up and be back here next month with a letter of recommendation for that and talk to you guys about that scope. Both of those scopes of work are slated to be done under this current project, under this um under this timeline, and be completed this summer. Looking forward past this summer, we've got a bit of a gap between end of working closeout. That's when we're going to do all of our final punch list inspections, have

035the contractors put any final touches on anything that need to be done, and then we're into closeout, which is the middle of uh, all their closeout docs, as built drawings, owner and operation manuals, warranties, all that stuff that get turned over to the district. What questions does the board have? Labor Day weekend, we won't see anything out out here except some fresh grass growing in spots. Is that what you're telling us? No. When's Labor Day weekend? >> Yeah, no way. Uh, I just said it three or four times. You're going to give it back back to us the beginning of the school year. The beginning of the school, yeah. Yes, these scopes of work are scheduled to end at the end of August. So, you could expect to be back here next year in your

036new spaces. Perfect. Yes. Thank you. But, there's going to be signs of construction. There'll be restoration, like Mr. Bickford pointed out, the grass, if there's topsoil and stuff, seed, but we'll be substantially complete is the answer is yes. Perfect. I'm assuming our next capital project in four or five years or three or four years, uh, will more than likely address the cafeteria. I know that's probably been original since it's been a minute. Um, I Is the roof I mean, is that on the docket for uh, next future capital project in the near term? The cafeteria >> cafeteria. The kitchen could use a facelift in terms of we've got a few pieces of equipment that need to be purchased and redone. In terms of the design of the space, I would say likely not. It's It's

037a very functional space. John, do you want to weigh in on Two projects I'm sorry I didn't know. No, go ahead. Two projects back in 2016-ish, we did equipment in the kitchen, kitchen equipment. A couple pieces got reused that were still at some what useful life, but for the most part there's a lot of predominantly new equipment in the kitchen and the cafeteria and the floor. Okay. That's the only cosmetic upgrade. So, The walls got painted The walls got painted, redecorated both cafe and the uh at that time. That was probably 2015-16-ish. The only concern It's believe it or not I mean it's 10 years It's a minute ago. I know it, right? The only concern I would have about doing the roof there is if if that is on the docket for a future

038project in the near term that we end up uh having to take out a brand new roof or a 10-year roof to amend that space. Um so, I don't know I guess that's more foresight and It's two-fold. Well, you don't need like maybe deal with some equipment on the roof. You wouldn't have to replace the roof, but that roof's very much integral to the whole wall that we're refacing. So, construction-wise it makes a lot of logical sense right now to tie that new wall, the flashing into the the roof and do it together. Yeah. If we renovated the cafeteria down the road, I mean that you wouldn't be redoing the roof. The roof would still be a good investment. Okay. You have to do put some new equipment on it maybe. Yeah, the thought process

039is start at the top and work your way down into the building. Right. You We wouldn't want to renovate a year brand new um uh space and then have a roof leak into it or something like that. So, going up the roof and then then renovate the inside is is kind of out of order of operations. Um and as Kevin touched on part of this roofing replacement would be new equipment curbing that we will take the existing equipment off, put it back on new curbs that will be code compliant and work with the new roof. If new equipment needs to be replaced in the future, it would be we're taking it off, putting it back on those curbs. So, we won't be into the roof. Thanks. Mike, with these elements that you've laid out for

040us, aside from the middle school high school auditorium and the free work that needs to be done this summer, which which one is um the most behind? I know you don't probably like to use that word. Which one is is behind the behind the most? Well, the auditorium is behind the most right now. The auditorium and the elementary main office. Okay, so >> They were supposed to be supposed to be open already. So, for that, we have a plan for the middle school high school auditorium. So, what needs to happen for the elementary to get back on track or at least get that caught up? So, we have a couple things going on over there. Um to get the district moved in, we need to take care of one last issue. There was a a

041some sort of mix-up with the manufacturing of the counter tops. So, that needs to be addressed. And we don't want to have the district move in and set up their work stations just to take them all apart to replace the counter tops. So, that's what we're kind of waiting on right now. Um the other piece we're waiting on is the doors in the vestibule. So, when you walk into the building, there's there's going to be a new front door and frame. Um that is not in yet. Right now, you still have your old door that's been there and everything that's still functional. The when you walk in the vestibule, there are new doors to the right and the left. There's a double set of doors that go up the stairs. There's a new door that

042goes into the waiting room. Those are temporary. They're fully functional as if they would be your final doors, but they're temporary doors because we were able to get those quickly. The newer doors um are going to be shipped to us at the end of April. And then we'll have them installed. Um they're uh we I know that um those materials were ordered at the end of December and I think that has something to do with the delay in getting them here. Did we pay for both sets of doors? Temporary? Yes. No, you didn't. No, that would be on the contractor. It was on them that the new doors weren't in on time. Perfect. Is this the new estimated time frame that it should be done by May? For the main office? Yes. No, that dot

043is supposed to represent mid-April um moving back moving time. >> Mid-May. For the main office. >> So tell me when Oh, so that was the the arrow below that is for the windows going into May. The dot with a star, that's to represent when when we're trying to get back into the main office. Okay. But are we going to move back in before the final doors are there? Or is that going to be after the final doors? We It depends on the timing, I'd say. Uh hopefully it's before. We did install the temporary doors to be fully functional um and secure and operate the same exact way that your final doors will. So So if we needed to, we can open the space and use them. If that is the case and we have worked

044this out with the district, they move in and use it while those temporary doors are still installed, we'll would just coordinate a time that's off hours to come in and swap those out. Um Mike, I got an update just this afternoon that the doors will be ready to install next Wednesday. Great. So that was one of The counters are really the driving force for us. Stack them and then unload them and then put them back. The doors are totally secure and functional. Okay. All right, so that's good news. Yeah, that was good news for us. We They were talking several weeks, so we they were really able to bump that up. Oh, good. Yeah. Is there any other anticipated obstacles that you see in front of us that would delay us being ready next school

045year with all these projects and all our students being able to use these spaces? The only thing I see that's difficult that we're working through right now is the relocation of the HVAC system for the elementary library. Similar to the picture I showed for the high school rooftop unit, we're putting one on the elementary roof. >> Mhm. Um we've had to move it around a couple of times. Um after we demolished the library, we were able to get a better look at the building structure. Um was able to be able to come out and take a look at that. Um realized that some some design modifications had to be made structurally to that design. So we had to relocate that unit. I think to a better location. So we've got that out now to the

046contractors to price it, get that work in place, um and get it going. The reason I say that that's my biggest concern is just because that piece is is is putting us behind schedule right now. Uh but that doesn't mean we don't have time to catch up in that space either. And you can't open that space pending an install of that unit. We wouldn't be able to use that space without HVAC system, correct. Uh but that wouldn't be the um the the thing holding us up at the end. That's one of the first things we're going to be starting to work on. Which is why it's >> So it's delaying everything thereafter. Not everything. We're starting working there, but we're going to get to the point where that needs to get going. And it's it's

047in the works. Yeah. I mean, it's really important that we open school next year and all these spaces are available to our students and community. Yes, agreed. Um we are we're taking that very seriously as well and doing everything in our power to push things along, make sure that information is flowing uh frequently and often, uh and there's no delays or lags in in getting things going. Okay, thank you. What other questions are there? Thank you. You're welcome. Thank you. Do you want to update? I'm sorry, I got ahead of ourselves with the questions. Mike's, so I apologize for that. Do you want to update on this last slide of yours for the budget because there potentially it looks like could be some some overage. So, this is our current budget summary. Um just as

048a refresher, up top we are the contracts that we opened bids on at the beginning of the project. It was a total value of that bid 10 just over $10 million. Um the yellow box down below that is our phase two work. 245,700. That was the bid for the wall repair here at the high school. We have an estimated value of $590,000 for the roof work that we talked about. Um that totals $835,000. You can see down below in the black box 411,819. That is our remaining contingency. Total contingency is 2.2 million for the whole project and that includes the unallocated funds of $1.5 million that we started out with. 411,819 is roughly 8% of our remaining construction value left in this project, which is a good place to be. We we want to be

049at 6 7% roughly at all times. Um so, there could potentially be another scope of work for the end of this job where we want to spend the last of that money down um pending any unforeseen circumstances where we need to use it. If I remember correctly when we met in November December Liz, we talked about using it towards roof work because we knew that was something that needed to be done and we could easily in the um approval by state at it would it would fall under that. We did and we identified uh more roof area actually up over the library. Um Oh, while you're up there. Yeah, to where it's still an old old ballasted style roof with with rocks that hold it down. We priced that, we estimated it. We're having the

050We're having that priced as part of the bid as well. But I unfortunately think that might come in a little bit higher than the money they left in the project. There are other needs that We do have a plan for that though. If there is if we're if there is extra, we have a plan where that can be used. Yes, we We still have a list of stuff that we can One of Just throw it out there. One of the things we were looking at is potentially fixing the ceiling outside the auditorium and making that a whole lobby auditorium renovation. Just to be clear, you When this slides came up, you said that looks like there might be an overage. Not overage. I'm not using the correct word. I saw it mentioned The budget is

051very close. It's actually still a little bit under budget. Yes, we're under budget. Just wanted to make sure that was clear to you. No, I appreciate your clarification. This isn't my world that I work in every day. It's all good news on the budget, so So what this means for you guys is even if the roofing bid comes in higher than our estimate, we're still in good shape and we can still do some some potentially more work. Yeah, I think our focus is to make sure we get it done on time and that we have students back in all these learning spaces at the beginning of next year undisrupted. And also that this project closes out by the end of this year. So that is that is our goal as well. That one's a non-negotiable.

052We can be flexible on lots of things, that is not that is not one of them. I think I touched on the other scopes of work. Yeah, I touched I touched on the spend down. So that that leads me I don't know if it's a separate item on the agenda, but we have the other recommendation. Do you guys want to talk just a little a about the structure of even your own communications? like what we're what we're doing differently now in the last month and a half from what we were doing maybe in August to make sure the communication is flowing and give Jeff and Shannon a chance to chat a little bit on that topic, too. Like how this looks different right now across not just you all, but the the contractors, our general

053contractor, like what's communication look like? I didn't know if we could bring I wanted to bring that up when they asked about the schedule and our delays and where spaces have been in trouble. We have had a very, very challenging general trades contractor here. Uh so much so that he's been on um We've engaged uh technically we've engaged slightly with the district attorney. We've also started enforcing the general conditions and the terms of the contract. And right up to a point we literally have a meeting tomorrow with uh the president owner of the company and his bonding company. And the district attorney to um memorialize where they've tripped and fallen or they failed to perform. Um demand better supervision, better coordination. Um and more of a guarantee that we can stay on schedule. So and

054we have been taking this seriously. We've been deploying uh several strategies to hold them accountable. Um in the meantime the district suffered a little bit with finishing out some of these spaces. So can't change that, but moving forward we're going to try to gain more confidence that we're not in the same position that we were in August. This team is meeting more frequently. Like I'm just even thinking about your own internal communications, trying to make sure that face time is happening with these guys once a week on campus uh here, walking the job together. Um So there definitely I would say some changes in the last couple of weeks, maybe even a month around how do we increase communication, be present on this campus more often, those kinds of things to try to get ahead

055of some of this, right? When you I struggle because I believe that the best predictor of future success is past success. And so when we're looking at portions of the project that have been turned over, I feel like that that for me is where I start to get unnerved. Like well, we're going to talk about getting back in in this place in September. I would feel better about that if the elementary office got turned back on time. If the if the library at the middle high school got turned back on time. If we weren't redoing the auditorium. So, it's some of those things that I think are it they're imperative that we say them out loud here because obviously when I'm out in the community or people are coming to visit, they're starting to ask

056me questions. You know, like why are we not in that space yet? What's Kevin Downey doing? You don't have to ask. I can ask. >> I I give him your cell phone. I'm joking, but >> These spaces have I mean, we this elementary office should have been turned over. It was scheduled to be turned over in February. And it was it slipped behind and um the the thing we can still hold our hands on is nothing's been compromised. Agreed. We're no one walks away. It hasn't cost the owners an extra penny except for the inconvenience of being in an alternate space. And the products are going in as specified with good quality assurance. Um they've just gone slower than they should have. At your meeting tomorrow, do you plan on bringing up in front of

057their lawyer and their bonding company and the president the amount of inconvenience missed time? Yes, if this gentleman was here. >> I can go read down to what I We've had some safety and security issues with them that are on the table. We've had management issues and coordination issues on the table. And then failure to perform. And I say failure to perform, but that's the failure to provide the product on time. >> Cuz they might be able to what we were just short in that one thing that you were talking about that that bid was just a little bit high. >> Yeah. You you we might be able to get that out of the bonding company as quickly as tomorrow by 11:00. >> Well, a separate contract for the that was bid recently for the

058order is a separate contract than what we're dealing with. My name is money. I understand what you're saying. Maybe I didn't say what I said this last time. No, we're good, boss. Trust me. Is Is the same company doing the high school office? Yes. Yeah. But they're not doing the new bid. That's what I was trying to say. The new work. Okay. We have The other thing that we've been doing is mitigating the um the general trades' lack of performance. It has an impact on your other primes, which we've been trying to mitigate their exposure so they're not tactically if they're delayed, they they would have the opportunity to place blame on the district, and we haven't had any of that to date. We've been trying to keep them all moving along at their contracted

059pace so that it doesn't have a ripple effect on the other primes. Um I'm saying it like it's a win. It's not a position I want to be in, but it's helped mitigate the total exposure. Sounds like you got a plan. We have a plan. That's good. Great. I just would also add for myself after the holidays I started working here one day a week for a full day um with the intention being that I'm here, campus is here, and the GC is here, and we can talk through any questions at that time, go look at stuff right now, and come up with solutions, and hopefully speed up the flow of information when there is a question. Sometimes the paperwork can take a few days or a few weeks depending on the complexity of the

060question. Um and that's been moderately successful because sometimes the GC doesn't show up. Um but, you know, again, we're doing what we can. One of those meetings we set have set up right now is a weekly catch-up meeting with Shannon, with Hunt and Campus, and the general contractor. Okay. We have them coming in once a week. We go we talk about what his issues are, what the scope of work is he's working on, make sure that we're there for him as much as we can be so that there's no excuses left to not make the deadlines. I feel a lot better than I did before. So, that's We'll have the meeting tomorrow and then funnel the minutes and stuff back through the administration team and you guys can see what happened. Great. Thank you. Any

061other questions before we close that out? Thank you, Mike. Yep. Sorry, I'm interrupting you guys here. Thank you. There is no public forum, so we're going to move on to superintendent's report. Okay, so I have three items. The first thing is that our BOCES has set the date for the capital project vote. It will be on June the 9th. Uh they are still confirming locations. I do think I got an email from Thank you, you guys. Thank you. I think I got an email from Mr. McDonald that said exactly the locations. I was unable to find that this morning. Um but I do I know that they're going to use all their BOCES locations uh and I will update you guys the next time on the other voting locations that they have agreed on, but

062the vote will occur on June the 9th. Thank you. Uh next piece for me in my superintendent report is our job description updates. I'm going to have the team just kind of chime in a little bit. I've shared with the board in our back in our backup notes um why we are re-examining job descriptions themselves. So, Michelle, do you want to get us started? We'll go straight from elementary to middle high Yeah. and then jump into mentor coordinator. Um so, our job description that we adjusted uh well, it needed some adjustment. What was the last time of that? The last time it was like I've seen a draft of 2005 and then 2013 maybe? 12, yeah. So, it's been a while. Um, our structures have changed since then, so we found it to be a

063very good opportunity to review at least um some of the things that were job descriptions that were blended between both buildings. So, uh the first one that you'll see is the elementary grade chair uh job description. That used to be an umbrella for the whole district of what a grade chair would do. It was called different things in different buildings. Um, and we quickly realized that although the intention and the goal is the same, the way that the work funnels is a little bit different. So, as we were editing I found myself looking at the elementary building and wanting to make some adjustments specifically for my building. Um, what you'll see is uh before there was a lot of reporting to the superintendent, to the director, to a whole bunch of people. We've streamlined it

064so that reporting goes to the principal. Um, we've also talked about the intention of it. So, at the elementary level, the grade chair, imagine there's three teachers at each grade level plus a special ed teacher, there's somebody that needs to take ownership of the team and usually naturally there's already a person that does that. But, aside from the regular planning of what a grade level would do, field trips, celebrations, um testing, uh ordering materials, those things get funneled by a leader. So, what we would have called a grade chair. Fast forward a few years, our goals have become more driven of course by data and we want it more to come from our teachers rather than from us driving the work. So, uh what they naturally do is look at assessments all the time and

065also make goals and make instructional decisions based on that. So, we wanted the job description to reflect the current work that they're doing as a team. And that those are the changes that we made um in the job description. You'll see a lot of more data-oriented, goal-driven pieces. We are also asking for our teacher leaders to um get trained as such. So, they have gone through a um training through our BOCES as well as we are going to we added uh summer training for them to attend with us so we can set up the year for success and that we're not waiting until September and then September is that first month that it's crazy and then all of a sudden it's October and we have a conference day and our goals have already taken shape.

066So, we really want to um incorporate our grade chairs in that type of decision making so that they can lead their teams forward. Those are the changes you'll see on the elementary side. >> Thank you. Mhm. Yeah, I mean I would just add similarly um on our end um when we chatted we wanted to um provide the grade level leaders with specific things that they can work on in their meetings. So, a lot of the feedback that I was getting is we have these meetings and and ultimately what they kind of turn into is student behavior conversations. So, we're talking about kids a lot, which is a good thing. Um but they needed some support with um giving them directions of what specific agenda items they should have. So, we're talking about things like gaps.

067What gaps are we seeing? Um attendance issues. Um you know, being a champion for for middle school level students and what do we need to do specifically to provide them the skills they need. So, um what you'll see in the middle high school especially in that one component is just very specific items that we want the grade level chairs to take ownership over. Um so, similar to that data-driven, not just a have a meeting, but specifically what are you going to do in that meeting? So, that was really kind of the push behind some of the changes we made. Thank you. And then I think finally the mentor coordinator position, um previously you would see that description in the mentor plan. Um so the biggest shift I would say in that role is we're asked

068we're going from one to two. So it's it's no secret that we have a lot of newer teachers. Some are middle school, high school, some are elementary, and so we would like to kind of divide up that work um amongst two coordinators to make sure that our elementary staff is getting exactly what they need for new staff and the middle school, high school is getting what what they need. So a simple example would be how to plan for a block schedule would be a topic for a meeting or some PD for middle school, high school teachers that wouldn't apply necessarily to elementary teachers. So our coordinators, which are teachers, um obviously it's a stipended position, would work closely and collaborate to make sure it's a cohesive program, but then also differentiate for the needs of

069um the different teachers. And then I will work closely alongside them. We have obviously our uh new teacher training in the summer which uh I do a lot of that work, but you know that in the past few years there wasn't a director of curriculum and instruction. So some of that work was shared amongst the administration um and some of it was the uh coordinator. I think >> Yeah. Are there any questions from the board? Yeah, it really is just trying to grow teacher leadership. When I look back at the job descriptions, it was I would call them kind of um check boxes. Like I do this, I do this, I do this. And so reframing it to say we think like this, we build like this, we work like this um in a more

070collaborative approach uh is exciting for us. So We talked about the shift from disseminator of information to instructional leader. And and how to make that shift. Yeah, and similar like last summer we set uh we set our goals as an administrative team looking at that data. We then brought it to the board, the board then then set goals. My ideal vision is that the teachers, your teacher leaders would be trained, they would actually be setting goals that would inform the principal's goals that would inform my goals and your goals so that we we get that more cohesive versus like Michelle said, we show up in September and we say, "Hey guys, while you were gone, we made some goals for you. Everybody hold on tight, right?" So, we did that this year to get ourselves

071moving, but in in a real beautiful system, your teacher leaders are going to start generating that that data analysis and starting to inform the decision-making so that it's it's more of a collaborative effort. So, I I look forward to kicking that off this summer. The approval of the job descriptions allow us to post these jobs. We post them in May and this way when teachers are applying for these positions, they're seeing what this new job description looks like so that we're getting folks that want to do this work and are just as passionate about it as we are. Have people applied for that? So, that's how they get the position is they apply for it. >> Yes. Cuz I saw in the elementary it's it's specified. It changed from a team nominating a person to

072the principal selecting. >> Yes. >> That is new. So, it used to be um it used to be just the team would decide who the grade chair was. Uh there wasn't an application process, let's say, but we we want to put an application process in place. There's so many reasons why a team of four feels that someone should be the leader of the group and sometimes it's not always the the best intention or the best reason um for it. It could just be seniority or longevity or you know, rather than talking about who's going to do the best job to lead and what does that look like. Um so, that's that's going to be a change for us. And then last but not least, I am going to talk a little bit about this database.

073So, the there is a new act that came that comes into effect or came into effect actually on April 1st of 20. So, it's we're going to be the first municipality to participate. It's always great when something is new and schools get to do it first. Uh this is one of those. So, it's called the the Dr. John Flateau Act. And when you read about the act as it's been approved in the state of New York, its purpose or the spirit of this act is to try to take any vote that's happening in any municipality, make the vote more transparent, standardize the voting practices, and really to create the kind of transparency that will allow public access to election databases that are searchable and free. So, you can get in as a New Yorker at

074some point and see all the folks that were eligible to vote in an election and you're going to see all the folks that actually vote in elections in a searchable way. So, um, what we have to do, we actually have to reach out to the counties, we have to get copies of our voter eligible voter rolls. Now, the act is saying that we have to upload the eligible voter roll. We don't have such a roll in public education. If you live in the district, right? You just think about what it means to to vote here. You have to live in the district for 30 days, have proof of residency. You show if you have those things you can vote. You don't actually have to go and register to vote in order to show up and

075vote in a school budget vote. So, what is going to happen for schools is that we're going to upload eligible rolls, which means people in the county, not necessarily people that are eligible to vote in a in our school budget. So, square square peg round hole, right? Like it's this is just not going to work cleanly. Uh, so we're going to certify that we've done so. After the vote, we're also going to take the roll that we got of folks that voted, not how you voted. We'll have no idea whether you said yes or no, but we'll know that you participated in the vote. Everyone who participates in the vote, we're actually going to take that information and we have to upload that to the state as well. So, this is actually it's going to

076be new. You're going to see me talking about it in our newsletter. You'll see signage when people come to the polls because we want to make sure that every voter understands that we are not collecting their yes or no. We're just collecting that you voted. Now, this is information we've always had at our fingertips. We've just not been required to do anything with it. The state of New York is now requiring that we upload the eligible list and then the list of voters to their registry. Questions about that? So, you're the list that you're going to upload is going to be the actual names of the people who showed up and voted. Yes. Okay. Yes. Just not how they voted. But, that they participated in the vote. And it stretches across multiple counties? It does.

077Okay, since we're a multi-county district. >> Yes, it does. So, we'll reach out and actually I say we, Sherry. Your district clerk is going to be taking on this work. So, Sherry is going to be reaching out. We've got all those rolls to collect and verify. We will also have to take our rolls and submit them to BOCES. When BOCES goes to do their capital project vote, they're actually going to have to upload the rolls of eligible voters and then the rolls of those that voted. This is now going to be our common practice, whether we're talking about a school budget vote, we're talking about a capital project vote. We are going to have to always pull our rolls, load them, and then load those that actually participated in in the process. So, since we're

078the first in initiating this across the community and I myself am not great with change and we know sometimes communities aren't great with change. Is there anything we can do in advance rather than having like something at the polling site, right? That can prep people for this. I am definitely not opposed to trying to put something if you guys felt like I needed to do a separate kind of mailing. I'm definitely going to put it in the budget newsletter and draw people's attention to it. >> Um I'm not sure a separate mailing. I just want to make sure people know that this is a change and why it's happening and it's not us, it's a law. And that this is the first of all changes across voting sites. And that it that their decision that

079their vote is confidential. That all all that anybody knows is that they're eligible and or they participated or not. >> Correct. And when they show up, are we getting different data than how we historically checked people in or is it going to look the process going to look similar to how it did last year? So these are great questions and I think some of the answers to these questions are yet to be disclosed. So we've Sherry has participated in a couple of trainings. There have been some webinars that have been released. A lot of these questions the state is still saying, "Oh, we'll get back to you on that." So the webinars are there, but they're not really answering our questions. So I have reached out to our senator and our assemblywoman to say, "Do

080you know that this is happening to us without good clarification?" Uh including that when we upload the eligible list, we have to certify that the list is accurate. Well, we already know the list isn't accurate. So if if we're going to have some bumps, but I would agree with you that the most important things for us to communicate is that we are not going to be sending whether or not you voted yes or no. That's not what's happening. Whether or not you voted in any election, whether it was a mayor election in the village or here on a school budget vote, if we're using the county system and you're voting and you're checking in, we people have always had a list of the fact that you came and voted. Now the difference is that list

081is going to be loadable to the state. So There's there's already a database. So if we vote in the general election or primary, there's a check next to our name. You're listed with your political affiliation and that you voted. It's already all established. So I don't see how this is really any different other than it's school. >> Yeah, it's the school has to do it and it has to be uploaded to the state. So it's now our responsibility to try to help increase transparency and you know, they're talking about eventually inside this act what they're looking for is who isn't voting and why aren't they voting and what are the subgroups that aren't voting, right? So they they there is some conversation there when I'm reading around the intent to learn more information about the

082demographic and who doesn't vote in your in your election. So I I imagine there'll be mining, right, that occurs later on because of this act, but our responsibility now because it is an act that's been passed is that we have to participate in. And of course we get to be first. So, here we go. I might have missed it. Is it just the school or the municipalities? >> Municipalities have to do it, too. Everybody all across the state. >> the school first. Okay. Thank you for that update. >> Absolutely. It is a hot topic across schools. People were talking about it. >> and Jersey Valley School Board Association meeting last 2 weeks ago. Um there is no Are you done, Dr. Schnell? I am. Thank you. There is no old business, so we're going to

083move to new business. Dr. Schnell. Here we are. Budget teaching number four. >> There you go. I'm going to do all the fun slides. We met this afternoon. I was like, nope, you can do that one. I'll do all the fun ones. All right, so tonight Brennan and I are going to present uh the budget that has um that we're ready to to have you all accept this budget. So we had from our last meeting gone back and said that we are going to go out to our taxpayers with a 0% increase on the levy. With that decision at the last meeting from the board, uh that has put us now into budget refinement. This evening you are going to see a budget that has been refined to do just that. We'll talk about how

084we got there, but before we we let's talk about what this budget does. The 2026-2027 budget is 100% mission-driven. It's going to do all the things you have grown to love about a Cal Mum education. I'm going to go back to something that Mr. Bickford said in this room, gosh, probably back in November. He said, "A diploma from Caledonia Mumford means something." I love that. I've like hung on to it all winter as I've been thinking and planning because I think that's exactly what we are doing when we are building a budget. We are saying that a diploma from here matters. Therefore, what does everything else have to be for that diploma to to matter to us all? So, let's talk about our safe and secure facility. So, as you know, safety is 100% our

085top priority. Uh nothing else can happen in this district if our kids are not feeling safe and cared for, if our adults don't know that our infrastructure is safe. Uh you cannot focus on the things you must learn today if we haven't already met your basic human need of safety. So, that's primary here. This budget does that. It protects the investment in our campus. It supports security upgrades. We do security upgrades every single year. Uh we will improve all of our cameras, whether they're adding new cameras that have higher capacity to them in terms of security, or whether we are adding cameras to locations that are blind spots. Uh it's something that we do every single year in our upgrades. Uh this budget continues to provide a school resource officer in each of our respective

086buildings. It includes the purchase of a school bus to support that safe, high-quality transportation and upgrades to our control systems, which we'll talk about when we get into the capital outlay project. This budget also is planned to deliver high-quality instruction. So, we expect that K-12 experience to take care of the Raiders, uh not only making them college and career ready, but making sure that they find themselves and their voice in the world. So, this also encapsulates all of the things that we do that we would refer to as extracurricular. Big for us this year in budget. This budget provides full day universal pre-K. Uh we I checked on our enrollment this morning. We actually have registration has already hit 34 students for full day UPK. So, we're over that number that we were looking for

087already. So, congratulations to us. We're going to talk about that when we get to the revenue side. Uh increased access to dual enrollment programs is also built into this budget as the board heard me say uh 2 weeks ago now. We are going to participate in a dual enrollment coaster through our local BOCES, which is going to allow us to provide more access to college credits uh for all of our students. We will maintain our focus on literacy. Uh no one will be surprised to see uh goals that come out again this coming summer for us to stay really focused, hyper-focused on the goals that we placed on ourselves this year. We should always be looking at goals in literacy, in my humble opinion. As superintendent, we will never have a year in which I

088am not preparing a budget and encouraging all of us to maintain our focus on literacy. Um we are going to continue growing our our STEAM experience at the middle school. You'll see that we are not going to hire a position as we move on to how we made um some of these things happen, but curricularly, we are still moving full speed ahead um with the kinds of changes we want to make sure our kids experience curricularly as they're coming up through. We are going to encourage continue to encourage 4 years of math and science. We are going to maintain all of our upper upper level coursework. We are going to add an elementary archery team inside this budget. So, archery is the fastest growing team for us. We actually could have had an elementary archery

089team this year. Uh we ran it as a pilot. It 100% took off. So, we're looking forward to providing that opportunity to our students. We are going to help every Raider find their voice. It's our big mission. And one thing that we heard consistently as we went from place to place and even in our survey is that we need to put some form of district-wide newsletter that's in print back in place. So, this budget will allow us to do that quarterly as a print edition. So, the balanced budget that you're going to see here, uh we have our total appropriations, expenditures, if you want to call them that, uh compared to that total revenue. Uh the big takeaway here is that we did balance this. There is no gap now between those two pieces. And

090we are going out at 0%. So, I just want to draw everyone's attention to this slide that we have now had a flat tax levy. This will be This coming school year will be our third year in a row where we are not collecting any more levy from our taxpayers. So, we're kind of frozen in time in this moment. I'm reframing how I say that a little bit because even though we're going to say that 0% increase in the levy, I just want to draw us all back to how some folks didn't necessarily understand 0% when we said it last time. We are still collecting a levy. We are going to collect 7923478, ladies and gentlemen, for the third year in a row. Uh that does mean, and we talked about it last year, that

091we're more reliant on state aid now uh than we ever have been. So, let's dig a little deeper. Uh what did we do to close that gap? Well, we did not add a STEAM teacher uh at the middle high school. So, we went ahead and took that out of your administrative priority for the second year in a row. We are going to hire the lunch monitors, though. I'll go back to uh Mr. Balonek saying, "What could we do?" So, after a lot of brainstorming, we are in a a phase in public education that we've never been in as a district where we receive um return on our free breakfast and free lunch program, which means we're getting far greater participation than we had in our lunch program in the past. So, it used to be

092that we'd get to the end of the school year and the cafeteria would be in the red and we would have to take care of a couple of their bills to help them get through. Now, they're very much in the black. In fact, we need to spend some of the money out of the seed fund this year. So, after Mr. Colello and I started to dig into that data set, we decided that we would go ahead and put those lunch monitors in because we want to support the home-based initiative that's running across the middle-high school and make sure our kids are getting the academic supports that they need. I think you saw that in the survey back from the community. Not only do we care about academics, but we want to make sure that the

093students are getting what they need. Kids getting what they need was like that second most important thing for folks in that survey. So, funding the lunch monitors through the cafeteria budget is something we're going to attempt. If for some reason free breakfast and free lunch goes away and the cafeteria won't be able to sustain itself, we'd have to talk about, you know, cutting lunch monitors at some point. So, right now, we we qualified under the federal government's free breakfast, free lunch. Don't forget that the state of New York then did that last year. So, even districts that are much more affluent than us are getting free breakfast and free lunch. So, my my gut tells me that we probably are going to stay in a space where free breakfast and free lunch is now just

094a common place in in public schools. So, we should be able to manage cap lunch monitors. Do you have a question, Mr. Bolland? I do. Um I'm sorry. I'm such a teacher. Yeah, it's good. Um is are we are we uh required to purchase a certain foodstuff to serve here? If there is funding remaining in that budget, would it would the district be able to purchase a higher quality food for the student, a different offering, or would that not really be a long-term option? Well, my understanding of the CEP um program is it's a certain amount of components that have to be met in order for the lunch to be let's call it edible. So I think there is room in there depending on how we build the menu and working with Jill on that,

095but I think that's that's that's a possibility. Yeah. I breakfast the other day was Fruity Pebbles French toast. Kids love French toast. With what? It was Fruity Pebbles or Don't tell me. Some kind of fruit That's my favorite cereal. Coated French toast. So French toast is delicious. Um is So so is that something that we'd have to talk about now if we wanted to entertain an option like that or is it into the budget where it's just a strategic move that can be implemented? >> It's a strategic move that could be implemented. >> Okay. Yeah, 100%. There's there they definitely have money that they used to not have, right? When we I haven't I I know that we need to look at the cafeteria. We saw that in our survey as well, right? Peggy's very

096excited. We're going to bring Peggy in. She's going to start cooking. I think in the end when schools were not making money, right? You got in a habit of we were buying a lot of pre-made things. Like we do buy from certain places because they're off state lists, right? So that I think is what starts to impact it. Can we get a higher quality food? Well, what does that mean about the the bid that we have or the contract that we're buying off of? I'll have to do some digging for you, but in terms of the money already being situated in the C fund, it's already it's already in there for us to do that with. I think it's also hard, you know, when you you entertain better food choices, there's probably more preparation involved

097and the staffing is definitely a consideration with that. >> You've got it. I mean I would love There are some districts that have already moved full speed ahead with the farm to table program. I would love to have a farm to table program. Definitely something that in in our future when I can get some bandwidth, I'm going to circle back for farm to table, but I I think that is imperative. I would love to see that happening here. And then part of closing this this revenue gap is that we've already increased that UPK revenue that we're expecting, right? So, we I imagine we might even get more revenue than what we're projecting right now. So, we're but this allowed us to close that gap and I'm not concerned that we have closed the gap using

098money that we've that we will come to fruition. So, feel good about that. Speaking of revenue sources, go ahead So exciting. Um so, here is our revenue sources for the upcoming year. Um I'm going to draw your attention to a couple different pieces of this slide. Um very part of the property tax report card for later on and also just explain why some things went up, why some things went down. So, under other revenue, we see a pretty substantial increase this year from 553,500 to 704,000, almost 705,000. That comes from increases in efficiencies through BOCES. So, um things like making sure we're making eligible purchases through BOCES, CoSers, SAAs, cross contracts that will then be aided in the next year so that we're increasing our um We're anticipating an increase in our BOCES aid for

099next year and we'll continue to do that so we can increase that aid year over year. We've also seen a pretty good return on interest. So, we're leveraging interest from our reserve funds that we've talked about in the past. We're using that a little bit more now. We want to be hesitant on how we're we're conservatively increasing our use of interest because geopolitically and with current trends right now, we want to make sure that interest rates don't drop and that money isn't there next year to create a deficit. Um and then the same with sales tax. We've seen a year-over-year um, amount of sales tax come from Monroe County for us that's been significantly not significantly but substantially higher than what we've used in our revenue budget. So, we've increased our use of that revenue

100for '26-'27. I'd also like to draw your attention to a new line in there which is the appropriated fund balance for unemployment reserve. This year, um, we're strategically using this because it was named in the comptroller's report for having excess funds in this with not a target to use them for. Um, so we're using $200,000 this year in appropriated fund balance from the unemployment reserve. The reason we're going to call it appropriated fund or the reason we're calling it appropriated unemployment reserve is because we're actually going to take the $200,000 to our revenue fund. 200,000. Thank you. We're actually going to take the the reserve and and liquidate those funds to use in our revenue. Whereas, when we use restricted reserves, typically we have to have a an invoice to use against that reserve. And

101I'll talk more about that on the property tax report card. But, so we'll be using that strictly for revenue to fund our our '26-'27 budget. Um, and that is also last part of the fund slide, I promise. That's why our restricted reserve use looks like it's going down next year because we're taking money from unemployment that's no longer being used as our a restricted reserve. Any questions on reserves? Do you have I don't see the bus purchase on here. So, the bus purchase comes directly out of the vehicle and reserve. It's not actually a revenue source, so we're not increasing our appropriations for the bus and then increasing our revenue to pay for the bus. We're actually just paying for it directly out of that reserve. So, it comes from the capital fund. So, it'll

102go actually the money sits in the reserve, gets transferred to the fund, and then pays the invoice. Does that make sense? So, it doesn't show up on this sheet, though. It does not >> It does not show up and it does not show up in the appropriation side, either. Where does the state aid money for the bus go when it comes back here? Does it go back into the >> back into That's a great question. It goes back into transportation aid, which comes into our state aid number. Thank you. Yep. That's when we talk about that. We took when we took the purchase of the bus and we said that we're going to take the purchase of the bus out of the budget, which we did last year when we went out for the second

103vote. We said we're going to take the bus out of the budget now. We're going to put it over here and we're going to fund it out of a reserve. You're basically now buying your bus outside of your budget development. That's why it gets a separate proposition. We're going to vote to approve the budget. We're going to have vote to approve the purchase of the bus out of this fund. So, you're not seeing it in revenue and you're not seeing it in expenditure because it's running now in its own little its own little cycle. Which is why when you asked me, "Could we put the bus Can we put the bus back in?" I could, but then we'd have to close $200,000. Like, could we then do it? We would pull from reserves to to

104do that. Like, maybe from one of these unrestricted. So, we decided now we can just with the auditors we're just going to take it out. We're going to let the bus live over here. And now you've created for yourself a cycle that just lives slightly outside of this. And so, when the aid comes, that goes back into that fund. It does. It goes well, it goes into transportation. At the end of At the end of the fiscal process, what you guys will do with us in June, we're going to talk about fund balance, what's left from this year's budget, where are we going to place it? So, when it increases our revenue in terms of state aid, we're one of the first things we're going to want to do is take that same $200,000 that

105we that we spent on a bus and try to get it right back into the reserve because if not, we're in a deficit next year, right? So, we're going to we'll try very hard to make sure that we hit both the capital project investment at the end of the school year with fund balance and that we're prioritizing that vehicle and equipment reserve with fund balance to put ourselves back whole. So, we can keep this cycle going. So, in just to piggyback there, if you look at our state aid number there, the 11.6 million and the 13.4 million, of that 13.4 million, about 145,000 of that is aid coming back on the bus purchase from September of 25. That was exciting. That was the >> the most That was the most exciting slide. Next slide. Budget

106to budget increases. So, just to give you all an idea now, this is the first time you're really seeing all of these things on one slide as we're working our way through. So, I want to draw your attention to the budget change in terms of budget total from the 25-26 to the 26-27 because it's showing there as an increase, a total increase of 8.77%. I think it is imperative that we talk about the fact that the capital project being inside this budget is driving some of these increases. So, we want to draw your attention to the major increases. Your debt service and your transfers, you'll see that there at that 74.07%. That's all things capital project. We'll talk about that. The other big driver inside of this budget with an 8.95% increase is your employee

107benefits. So, as the whole world knows, health care costs are skyrocketing everywhere for everyone. So, that's where that shows up for us here as a school. And the other one is in instruction. So, when we're talking about instruction, we're talking about everything that has to do with our children and and what they touch. Percent of your budget, I like to draw our attention to that one because when we talk about the percent of budget in terms of what we are spending, 50% of what we are spending in the entire budget goes right back into all of your instructional programs. It's funding what the children do. So, let's talk for 1 second now about the capital project. So, this slide should help us see a little bit of how the capital project impacts us. So, you

108watch that budget over budget increase where your debt service budget is moving from 1.4 to 2.4. So, you got a change of over a million dollars, but then you're watching your building aid, which actually comes in and brings you right back up to clear out that percent change. So, it looks like a massive increase in the budget, but in all reality, it's offset with building aid. That's why your capital projects take care of themselves. We are in a 5-year capital project cycle. So, as this capital project starts to come off, we're going to start to bring on our next capital project. It's actually how we maintain a level of flatness in terms of the need to increase taxes because as we spend and then we get aid, we actually generate aid long after that spending.

109We want to then kick back in with our spending to make sure that that aid maintains. It allows us to take care of our campus and all of our infrastructure without increased burden to the taxpayer. We couldn't afford to do what we do in terms of our infrastructure if we were not generating state aid for this. We get about 84 cents back on every dollar when we do capital improvement. Here's your three-part budget. So, as you know, by state law, we have to take our budget and divide it into these three components, the administrative, the capital, and the program expenses to see your total there of your three-part budget. I'll just remind everybody that your administrative line, I feel like this is something I've been teaching a lot lately. The administrative line is not talking

110about these people here. We are in that. We are definitely in that category, but beyond us is all the things that it takes to administer this building. So, one thing that we're doing with our budget ambassadors is giving them an opportunity to give us lots of feedback around where misconceptions might be to increase our communication in our budget newsletter to make some of these things make more sense. One thing that we heard from them is they hate this pie graph. They don't want to see pie graphs. We We're going to still show this one because we need to, but we've said maybe we'll put it in the last couple of pages of the newsletter and try to make some of our communication more clear to our community before they get to the things that are

111your more typical standard way in which we all discuss budget development. I'll just say >> That's a fun one. All right. So, in your in our resolutions will be the approval of the property tax report card. I've already gone over some of the revenue. There will be all of the revenues for our budget in that property tax report card. I just took a screen grab of the first couple lines here to show the increase in the budget and the levy staying flat year over year. However, what I would like to summarize brief with this one, but also on there is our reserve use. The property tax report card goes over how the reserves are leveraged every year and what our intended use for each reserve is, um, and then if that balance goes up or

112down. So, if you remember, that's where we were we we received some feedback from the office of the state controller. Um, so, this year it does show our adjusted fund balance decreasing as of March 31st, which is very important. Um, so, that shows that we used our reserves this year. At the bottom of the report card, you'll see our capital reserve, both the capital reserve fund, which is to um, continue our cycle that Becky was just talking about with our capital, um, projects. There is our vehicle equipment reserve, which will show it was used this year to purchase the bus. The other important one will be our unemployment reserve, which will be leveraging in the coming, um, school year. And then, the two that we used for invoices in this year that will show a

113decrease and will be leveraged again next year, and hopefully we can replenish them, will be our teacher retirement system invoice and our employment employee retirement system, our ERS reserve, um, which we've leveraged both this year to pay those invoices and make sure that those reserves are actually being used how we're saying we're being they're being used. Any questions on the property tax report card? So fun. So fun. So fun. Okay, capital outlay project. So, as we discussed last time, now you have some pretty pictures around the capital outlay project. Uh, so, as I mentioned, we have moved in both buildings to a new system called EcoStruxure. As part of that move into EcoStruxure, it allows us to have visibility, um, into the system, so we're watching all of our HVAC. You can see our team

114can see it from afar. Our friend John here needs us to, um, get these new controllers, uh, that you're look Right, John? That's what you want. You want those. Yeah, as many of those close can get, right? Yeah. Yeah, and the other thing I'm I'm we're currently running still a lot of pneumatics, which I'm I'm very quickly finding out is um it's really it's old. It's It's really hard to find parts to keep putting band-aids on these things, um and they're very expensive because they are out of date, um and they're very It's a We have a very unique system here in the building. It's It's challenging, so the water uh of these that I see going in um is it excites me, um but I It's definitely something that we need to keep We

115need to keep moving forward in my opinion. Yeah, and I talked to all the directors and they're like, "You're still on pneumatics?" Yeah, I guess we are. So, we're shifting. Last year we did some transition from pneumatics to digital, and this year we could have ceased doing that, except this became more of a hot button topic for us. So, we're we're we're finding that our team at Day Automation that takes such good care of us is losing visibility into our system, which means we are losing visibility, which means the alarms and the alerts that we get to keep ourselves um from waste are losing visibility, right? So, these all of the sudden became a top priority for us. We will actually be meeting with the team from Day Automation tomorrow. One of the things I

116love to do is get all the right people in the room, and some of what we have to continue to talk about is we're still doing some things that are okay, now that's a priority, we better go chase it, versus here all the things that we need to do, let's take these things and begin to rank them, and prioritize what happens as we begin to add and flow. So, hopefully over the course of the next couple of years you watch our capital outlay project feed right into that next capital project, and we're never having conversations anymore about pneumatics. How big of a bite are you able to take with a $100,000 investment? Not a big bite, but some strategic bites. So, there there are there's at least one server closet in this building that uh

117they were going to attempt I don't even know. Do you guys know when they came out to test it? Were they able to do any kind of upgrade? No, they actually couldn't. That hasn't happened yet because of the other work that was going on. Okay. So, we're meeting with them tomorrow. And in the end, my goal is to take these areas that where we lack visibility the most that caused us the most issue that we go ahead and do some strategic replacement. So, will we be able to chase a lot? No. We also didn't chase a ton of pneumatics. Uh so, we we want to make sure we get the full cost of what it's going to take us to replace all the pneumatics and then start to make decisions. Do we come back for

118another $100,000? Do we stop chasing pneumatics with these smaller projects and just wait until we get to the capital project? Do we instead chase some of these things? And I feel like that conversation is one that everyone at Day Automation that takes care of us takes care of us for different reasons. So, getting all of those people into the room I think has been probably some of the most enlightening conversations I've been enlightening conversations I've had in the last 2 months around pneumatics and But in the end, I think getting everybody in the room so that you have your team from Day Automation saying, "Well, wait a minute, you know, that can't actually be more important than this. Like, this is this is a pretty big deal." So, bringing the team together I think you're

119going to watch us start to build some plans that everybody gets their voice at the table so that one system isn't outpacing another and we're taking care of blind spots as quickly as we can. And we have a few. Is this the only way to get that aided? Would that be a a safety? Could this be viewed as a safety? >> Not these ones. I asked already if I could run this through a different line and I can't. But we're hopeful. I'm still very hopeful that in this two in in the two-part the the one-house bill, there's still conversation happening again this year around increasing capital outlay projects for $100,000 up to $250,000. Boy, if we could get that, right? That becomes worth it. Because you got to figure $20,000, if not more, of this

120100,000 goes into your architectural fees for Well, and that opens up the time frame and you can do a multiple buildings as well with this new building. It sounds, everything I've read and heard sounds very positive that this is going to go through. So, you look you look through the the warrants we approve and uh utility expenses are huge. And so, you can I don't know. Yeah, I mean, we'd love to have this funded, but I think it might I'm interested to hear what they have to say in in their presentation to you, but this might be a situation where you've got to have a reliable vehicle to get to work every day. And if your car tire keeps going flat, I mean, sometimes, yeah, saving money could probably in the short term have a

121payback on a project like this. Yeah, that is definitely how it feels. That is definitely how it feels. That was a great analogy. So, what happens if our budget does not pass on the first vote? So, let's talk a little bit about contingent. So, the board has two options. You can either take the exact same budget out to vote for one additional vote. The board can submit the exact same budget or a revised budget, which is your other option. If the budget is defeated a second time, the district must adopt a contingent budget. We're going to talk a little bit about what that means in the next couple of slides. Specifically, in a contingent budget, the tax levy can be no greater than the previous year. Our tax levy is already no greater than the

122previous year. In a contingent budget, we will not be able to buy equipment unless that equipment is for health and safety concern. We will not be able to do anything with our capital outlay project. That comes right off the top. We cannot offer our community the use of our facilities without charge. So, that was another conversation. Like you're going to see me get kind of specific as we get into the public hearing because I think it's imperative that the public understand that if we end up in a contingent budget, the board it will be I will do I will do what you ask of me in terms of going out for a second vote. But, what I want to show you is that we basically built our contingent budget already. So, we are situated right

123now what I would call we're going to live in a contingent budget. When we go out at a 0% tax levy for another year in a row, you're not really seeing any growth in this budget to begin with. We're working really diligently to take on the added expenses that are happening with the economy with only the addition of revenue that really is coming from the state of New York, right? So, no increases in your tax levy means we're running more of air bones now than what we were. So, we're we're pretty conservative and and pretty contingent. Um so, what would come out? Total equipment right now in the budget, we're only asking you for $61,294 in equipment lines. That would have to come out. We are asking you for a $100,000 capital outlay project. That

124would have to come out. Maybe we could get it through with health and safety if we if we try to really make a good case for it. Possibly, we could still spend that money. Uh just putting that out there that now it would be at the it would have to meet that threshold or that rubric score of what is called necessary and contingent. Um the budget without the capital outlay project and the equipment removed would take you from the proposed budget of 2356 down to 23399143. So, you can see right on this slide exactly what comes out. We held our administrative budget flat. Our capital improvement is only that capital outlay project, and your expenses actually dropped a little bit there programmatically because, as we've explained, we had quite a few teachers retire last year.

125So, when you have teachers retire, you hire new folks, and sort of sadly, new folks are paid vastly lower on a on a pay scale in the world of education. So, you do do see some breakage there. Slide just talks a little bit about the vote history. Um you will see that we have only captured 25, 26 yes votes. So, I just want to draw your attention to the fact that even though we were pretty deflated after that first vote, uh when the community caught hold, they came out in droves. So, you watch that that um that budget passed with flying colors that second time through. What I'm hopeful for is that we've done a better job this year communicating with the community, that we're hearing their voice, we're going out to zero to begin

126with. We do need to continue talking about an on-ramp. You know, we can't continue to do a 0% increase, but I am sure, just like every member of this community, that every person in this room is having the same conversation at your kitchen table that everybody else is, how we afford what we are doing right now, how we tighten our belts to get through. The school district is going to do the same. May 19th is our annual budget vote and our Board of Election vote. Uh it will take place right here in our district office, and we will continue to do a get out and vote effort as we move through the process. Questions for us? How are we looking with fund balance this year that we might have for reserves? I think right now

127I would tell you we're going to be pretty good with going into our capital reserve. We should be able to replenish the school bus. I've asked Brennan to organize with our with our team, which I believe Mike is you and you, Mr. Bickford, uh to get you guys in a room together. I think it is time for us to look at how we're going to fund the BOCES capital project. So, I want to get you all in the room with our our accountant and our financial planners and start to make some decisions around strategic moves within those reserves and maybe even opening a reserve we don't currently have in order to make sure that we're positioning ourselves well for the future. So, how will that look? We've got a few decisions we have to make

128before before the board votes to move money into. Okay. And then of the reserves that we're going to be using in this year's budget, how much do you anticipate actually spending of that? We anticipate using the reserves we earmark for revenue. So, for entire retirement reserve use, restricted reserve use, um a boiler thing like that. So, it's going to So, we anticipated deficit spend of We anticipate using those reserves and if the budget goes as planned, we would anticipate replenishing those reserves and that's where the contingency of the budget comes into play. So, Okay. When you're looking at this budget and the way we use our reserves, if everything we've projected in terms of our appropriations comes to pass, right? So, in our budget bill, when we're building our appropriations, we're building for some of

129those unknown variables, right? The things that could happen. So, that appropriations budget is built for that. In order for the appropriations budget to be built for that, we have to earmark reserve use because if not, we'd be talking about a very large contingency that we'd be collecting tax money on, right? So, we're in a we're in a better place because right now we we can use our reserves and earmark them that way versus saying we run the most skeleton budget in the whole wide world and in in order to handle contingency, we need to do a massive increase in tax. So, we're earmarking the reserves to say, "Boy, if we have a bad year, if all the things that we think could happen to us were to happen, yes, that's exactly what your spending would

130look like." You know, if we have a year and knock on wood, we have a year like we've had this year where we really haven't had to do a lot of that contingency spending. We've been right within a really solid frame for deploying this budget. We haven't had massive upticks in terms of of students with disabilities. As you all know, you can have one student with disability with high need move into the district and you you're talking about $300,000 that you weren't planned for. This budget plans for that. We build budgets that plan for that because we have to guarantee a free and appropriate public education to every child that shows up on our doorstep as as as they deserve. So, this budget does that. If we don't end up having to do that, we

131end up with fund balance. Yeah, that's reassuring. I I would like to I mean, that's definitely reassuring. Um I'd hate to get in a position where we built a program. >> too. Yeah, us too. That's one of my main concerns is that we don't do that. We've done such a good job over the years not having to make cuts because we've overspent. And Agreed. The In terms of of budget build, and I think that the two of us go round and round and round over numbers. We look at We've looked at 3-year trends on every single budget line in this budget. We basically memorized the way the budget moves and when it moves poorly, what does that look like in each line? The lines that are in front of you have been built to handle

132some of our worst years in that line in the trend. So, this is it's a conservative budget, but we have not put us in a predicament where we wouldn't be able to manage what came our way. Neither one of us would would want that. So. The other piece of that is the reserve use has been structured in a way that adheres to the comptroller's fiscal stress test. So, we are well we're only at 5% restricted reserve use and 10% is what they want you to stay under. And in addition to that, we've built it to make sure that it's replenished if they're not if you're not accounting for that, you can score on the rubric in fiscal distress. We don't want we don't want that to impact our our credit score. Moody's takes that into

133consideration. So, that's all been built in. Well, and so that's one thing that I think has been a strength of this community. The community has can approved the budget year over year and contributed to the reserves. It's the community's money really and it has afforded us the luxury of better rates. >> It has. And great interest. Accrual, right? All the things. Yeah. Very good question. Anybody else have any questions for us? Let's get this budget passed, ladies and gentlemen. Very good. Thank you. Thank you for um hearing what the board said last time and going out at the zero percent. >> Absolutely. I think that's important. Somebody just asked me yesterday in the library. I said, "I heard you're going out at 1% and I said, "No." So, very happy. Cuz we had talked about

134it. I said, "I don't think this is even I think we're going >> It's not. It was in the It was in the public session last time that you had said zero percent. So, I told this person zero percent and she felt a lot better. Do you Do you have a number for I remember last time you talked about the um contract with Raboise to help with uh PR. Yes. Uh so we were to hire somebody for one day a week. I want to say that rate was $28,000 and then eight of them. at at uh our BOCES rate is 74%. Man, I remember saying to Bob, "I'm never going to know that." So >> 74%? So something like that, if you had So if you've got a budget line for PR Yes. >> and

135we don't use that, is that transferable among the rest of the budget or is that locked into that category? >> It's in a BOCES budget line, so typically, and I'm not sure exactly how this particular Co-Ser functions, but typically what happens if that money goes unspent, you get it as a BOCES return in the next school year. So somewhere around October, we get a BOCES aid check cut to us of anything that we had put in a BOCES fund and did not spend. They're going to cut a check and give it right back to us. BOCES has to They're always zero budget. They can't They can't keep any money back. So whatever you didn't spend, it comes back to you. Okay. Thank you. We're going to move to number two, adoption of the proposed 2026-2027

136annual school budget. Resolved to adopt the proposed budget of expenditures for the fiscal year 2026-2027 in the amount of $23,560,437 and for the purposes shown in the statement of estimated expenditures adopted by the Board of Education, be one and the same as approved and the amount thereof shall be raised by a levy of tax upon the taxable property of the school district. Madam motion, please. So moved. Motion by John, second. Second. Second by Dr. McNear. Any discussion? All in favor, say I. I. Any opposed? Motion is carried 6-0. We're moving to three, approval of property tax report card. Resolved that the Board of Education, upon the recommendation of the superintendent, approve the 2026-2027 property tax report card. May I have a motion, please? So moved. Motion by John, second. Second. Second by Peggy, any discussion?

137All in favor, say I. I. I. Any opposed? The motion is carried 6-0. Number four, approval of BOCES administrative budget for 2026-2027. Resolved that the Board of Education of the Caledonia-Mumford Central School District hereby approves the proposed administrative budget for the Genesee Livingston-Steuben-Wyoming Board of Cooperative Educational Services for the 2026-2027 year in the amount of $3,508,915. May I have a motion, please? I'll make it. Motion by Dr. McNair, second. Second. Second by Liz, any discussion? All in favor, say I. I. I. Any opposed? That motion is carried 6-0. Number five, election of Genesee Valley BOCES Board of Education members. Resolved that the Board of Education of the Caledonia-Mumford Central School District cast its vote in the annual election of members to the Board of Cooperative Educational Services for the following: Ernest Hayward, Michael Ryner, Paul

138Webster, Thaddeus Mix. May I have a motion, please? I'll make it. Motion by Dr. McNair, second. Second. Second by Peggy, any discussion? We're voting for all four of these people at once? Yes. Um all in favor, say I. I. I. Any opposed? Motion is carried 6-0. Appointment number six, appointment of head election inspector and election inspectors. Resolved that the Board of Education appoint the head election inspector and the election inspectors for the Livingston County Board of Elections list for the annual school budget vote and board election on May 19th, 2026 to be the following: Karen Richlicky, head election inspector; Suzanne Carpenter, election inspector; and Frederick Hermansen, election inspector. May I have a motion, please? I'll make it. Motion by Peggy, second? Second. Second by Dr. McNear, any discussion? Um Karen's last name is misspelled. Okay.

139We will adjust that. All in favor, say aye. Aye. Aye. Any opposed? Motion is carried, 6-0. Revision to the school calendar. Resolved that the Board of Education, upon the recommendation of the superintendent, approve the revision of the school calendar to include Friday, May 27th, 2026, the Friday before Memorial Day, as a day of recess for students and staff, and June 22nd, 2026 as a superintendent's conference day. May I have a motion, please? So moved. >> Motion by John, second? Second. Second by Peggy. Discussion? All in favor, say aye. Aye. Any opposed? That motion is carried, 6-0. Number eight, approval of transportation requests to out-of-district non-public schools for 20 26-2027. There's an error there, we'll correct that. Resolved that the Board of Education, upon the recommendation of the superintendent, approve the transportation requests to out-of-district non-public

140schools for the 2026-2027 school year. May I have a motion, please? I'll make it. Motion by Dr. McNear, second? Second. Second by Mike. >> Mike. Tired making Mike. Um all in favor, or any discussion? All in favor, say aye. Aye. Aye. Any opposed? Motion is carried 6-0. Award of prime contracts. Whereas the Caledonia-Mumford Central School District has been authorized by community referendum dated December 5th, 2023, and whereas the Board of Education further requests the district administration to facilitate the award of contracts to the capital construction project known as 2025 capital improvement project phase two. Be it resolved the Caledonia-Mumford Central School District's Board of Education after review of bid results and recommendation for award from Campus CMG authorizes the superintendent, Dr. Rebecca Shanelle, to sign contracts below on behalf of the district. General trades, Upstate

141Restoration of New York, in the amount of $245,700. May have a motion, please? Yep. Motion by John, second? Second. Second by Dr. McNair. Any discussion? The scope of work on this, Dr. Shanelle, is This is the brick work that's running across the backside of this building. That's it. This wall being repaired. Perfect. Thank you. >> see the roof work next time. It will then tie into the same location. Thanks. All in favor, say I. I. I. Any opposed? The motion is carried 6-0. Number 10, approval of updated job descriptions. Resolved that the Board of Education, on the recommendation of the superintendent, approve the following updated job descriptions. Grade chairperson, team leader, elementary, middle, high school chairperson, team leader. Mentor coordinator. May have a motion, please? I'll make it. Motion by Peggy, second? Second. Second by

142Liz. Any discussion? All in favor, say I. I. I. Any opposed? That motion is carried 6-0. Number 11, approval of revised corrective action plan. Resolved that the Board of Education, on the recommendation of the superintendent, approve the revised corrective action plan in response to findings identified in the extra classroom activity fund audit for the school year ended June 30th, 2025. And that the revised CAP includes updates to address prior year school year 2024 deficiencies, including those related to sales tax and raffle activities. May I have a motion, please? So moved. Motion by John, second. I'll second it. Second by Mike. Any discussion? All in favor, say I. I. I. Any opposed? The motion is carried 6-0. Number 12, creation of transportation proposition. Resolved that the Board of Education, upon the recommendation of the superintendent, place

143the following resolution on the ballot on May 19th, 2026. Proposition number two, shall the following resolution be adopted, to wit, resolved the Board of Education of the Catskill Monticello Central School District is hereby authorized to undertake the acquisition of one school bus at an aggregate maximum cost not to exceed 200,000, inclusive of trade-in value with such sum or so much thereof as may be necessary to be raised by an expenditure of 200,000 from the district's existing capital vehicle equipment reserve established by the voters of the district on May 12th, 2016. 2023. And be it further resolved that the Board of Education shall be authorized to enter into a purchase contract for this school bus on terms satisfactory to the Board of Education. Number two, the district clerk or the clerk's designee is hereby directed to

144add the above to the notice of the annual meeting of the school district. Number three, the resolution shall take effect immediately upon its adoption. Duly put to a vote as follows. May I have a motion, please? So moved. >> Motion by John, second. Second. Second by Dr. McNeary. Any discussion? Quick question on that one. Um, the school bus, it says that the total price inclusive of trade-in value. Do we ever trade in those buses or they're auctioned? >> them at auction. Okay. Um so would the auction value of a bus be applied to the purchase price? It The auction value of a bus goes right back into the general fund. So no, it's not included in the purchase price. Okay. Thank you. I have one other question. >> Sure. Um it always comes up in

145my kitchen table about um whether there would be any bus runs that can use a smaller bus. Because so often times they're not full at all. And it's it's just Sure. >> It was just brought up to me. I was wondering we have a new director of transportation coming in and I was wondering whether that would be something he could consider. Yeah, so we've been on a little bit of a mission with that. So I updated the board. Um We We are We purchased a new software. It's called Traversa. Right. Right. That's going on our buses. Our buses are now outfitted with like an iPad style communication tool. So as kids board the bus, the bus driver actually clicks their little face and says that they're they're present, right? So it's taking their attendance. It's

146also able in the back end to manage our transportation aid. But once we have a tool like this, we can actually see bus ridership. We can get way better data on our daily rides, what that looks like. Um what I would say last year in the public hearing that the same question was asked, right? Without a good data set to make a good decision, you could end up cutting a bus run only to have turn around and put it back, right? So we are in the process right now. Sorry everybody that we're doing the software upgrade, but we're about I'm going to say three quarters through the software upgrade. So our bus drivers are now learning how to manage the new software so that we're going to have data to help us make those informed

147decisions. Give me five more months in time >> No, sure. That's good. I just wanted to bring it up. Yes, it's a good question. It's a great question. Always bus is the test pilot. And it's it's pretty neat. You can watch literally the bus where it is on your street. Oh, that's cool. You can tell them you can see your child was checked in on the bus at 2:51 and he's been on the bus for 13 minutes and was on the bus 10 minutes less than usual, 4 minutes less than usual, whatever it is. That could generate some phone calls. My kid's still on the bus. Well, they've been waiting The good news about it is like let's say for example your child was supposed to be home, they get dropped off usually around 3:30.

148When the if the bus gets slowed down because like we had one the other day, the bus driver pulled up and no parent came out for an elementary student. So, they have to call back to the bus garage. You could be sitting at someone's house for that 10 minutes. The app will send notifications to the rest of the families on the route that the bus is running 10 minutes behind schedule, right? So, like in the end this also will increase that level of communication that I think you know anybody that uses Uber, right? You've started to get used to different kinds of communication. This is going to give parents a different kind of communication. Eventually even signing up for transportation will run through that app and not through even Parent Square. Like the transportation department

149is getting ready to become pretty self-sufficient. It's exciting. Okay, thank you very much. >> Absolutely. All in favor say I. I. Any opposed? The motion is carried 6-0. Number 13, approval of contract for therapy services. Resolved that the Board of Education upon the recommendation of the superintendent approve the Tash contract for therapy services between Caledonia Mumford Central School District and Just Speech CPC for the remainder of the 2026-2027 school year pending addendum to the agreement. May I have a motion, please? I'll make it. A motion by Dr. McNair, second. Second. Seconded by Peggy. Liz, you have a very good question about this. Yeah, I was curious what what is the need for this since we already have in-house speech providers. And also I'm curious that this says 26 27, but it should be 25 26.

150That's what we'll correct that 2025 2026. Um so we whenever we have students that are home schooled, our students that are home schooled that qualify for special education services actually have to have access to those services even though they don't attend school here. Uh so in this particular case, we do have a student that's home schooled that needs this service. We actually can't fit them into our service providers. So hiring a a consulting company that will then provide that service to the family is our responsibility as a district. Is the district responsible to monitor um the follow-through from that provider or does the family give feedback? Now while the family can always give feedback uh to the district, but yes, the district is responsible. So Megan, do you want to just talk a little bit

151about their notes and how notes come back through and Sure. So even if a student is um a home school student, our CSE process runs exactly the same way. So they um they are still required to submit progress uh notes, collect data towards goals, we meet annually to make sure the student is making um appropriate progress towards our goals, and then make recommendations for the next year. Um in addition to home school students, this popped in my head, we also have students who have um home and hospital instruction. So for different for medical reasons, maybe they did uh attend here and then for health reasons they're not able to be on campus. If they had services, we still have to um provide them and that would include travel time for our provider to go to

152them. Um things like that. So this just gives us the flexibility to make sure their needs are met and are provided and the students' and the districts' needs are met. Okay. I I that's specific to this company. We haven't worked with them before, but I know in the past we did have difficulty managing um a a group that we had brought in and contracted services with with with their attendance. And so I was just wondering if there is a method to ensure that the services that the district is paying for are delivered to that student. This contract did we give ourselves a 30-day out with the vendor? So, I'm all about it. If you're not meeting our needs, you have a 30-day notice that we'll find something we'll find something else that will meet our

153need. So, if we have an issue with a vendor, they won't be working for us very long. And the parent would be reporting that issue? Megan receives something. >> Yes, they receive it. Yes, so parents I would find out from the parent first, but the they do have to submit attendance to me as well. >> Oh, perfect. All right, thanks. Thank you all. Uh all in favor say I. Any opposed? That motion is carried 6-0. We're going to move to executive session. Resolved that the Board of Education adjourn to executive session at 7:58 for the purpose of discussing the following matters pursuant to public officers law. Matters leading to the appointment, employment, or discipline of a particular person or corporation, and proposed pending or current litigation and confidential student records protected by FERPA. May I

154have a motion, please? Yep. Motion by John. Second. Second. Second by Peggy. Any discussion? All in favor say I. >> I. Any opposed? That motion is carried 6-0. We'll see you when we get back. Welcome back. We are done with executive session. Resolved that the Board of Education return to regular session at 9:30 p.m. May I have a motion, please? I'll make it. Motion by Dr. McFee. Second. Second. Second by Peggy. Any discussion? All in favor say I. I. Any opposed? Motion's carried 5-0. We're going to move to personnel. Number one, approval of substitutes. Resolved that the Board of Education, upon the recommendation of the superintendent, approve the following substitute for the 2025-2026 school year, Danielle Lopez, teacher aide, and then Edward Coleman, custodio. Motion, please. I'll make it. Motion by Dr. McNair, second. Second.

155Second by Peggy, any discussion? All in favor say I. I. >> I, any opposed? Motion is carried 5-0. Number two, appointment of elementary teacher. Resolved that the Board of Education, upon the recommendation of the superintendent, appoint Alexis Ag- Agne to a probationary appointment in the 1.0 FTE elementary education teacher tenure position, effective on or about September 1, 2026 through on or about August 31st, 2030. The appointee holds initial certification in childhood education grades 1 through 6. May I have a motion, please? I'll make it. Motion by Dr. McNair, second. Second. Second by Liz, any discussion? All in favor say I. Any opposed? I. Motion is carried 4-1. Number three, appointment of elementary teacher. Resolved that the Board of Education, upon the recommendation of the superintendent, appoint Katherine Small to a probationary appointment in the 1.0

156FTE elementary education teacher tenure position, effective on or about September 1, 2026 through on or about August 31st, 2030. The appointee holds initial certification in early childhood education birth to grade birth through grade two. May I have a motion, please? I'll make it. >> Motion by Dr. McNair, second. Second. Second by Peggy, any discussion? All in favor say I. I. Any opposed? Motion is carried 5-0. Number four, approval of substitute. Resolve that the Board of Education, upon the recommendation of the superintendent, approve the following substitute effective March 31st, 2026, Thomas Presley, teacher aide. May I have a motion, please? I'll make it. >> Motion by Dr. McNair, second. Second. Second by Liz, any discussion? All in favor say I. I. Any opposed? That motion is carried 5-0. Number five, appointment of interim elementary principal. Resolve

157that the Board of Education, upon the recommendation of the superintendent, appoint Jessica Asquith as the elementary interim principal on or about May 6th, 2026 through on or about June 30th, 2026. May I have a motion, please? Yes. Motion by Peggy, second. Second. Second by Liz, any discussion? All in favor say I. I. Any opposed? Motion is carried 5-0. Number six, approval of leave of absence. Resolve that the Board of Education, upon the recommendation of the superintendent, approve the leave of absence request of employee number 523 effective on or about May 7th, 2026 through on or about May 20th, 2026. May I have a motion, please? I'll make it. Motion by Dr. McNair, second. Second. Second by Peggy, any discussion? All in favor say I. I. I. Any opposed? Motion is carried 5-0. Number seven, approval

158of of expense for conference. Resolve that the Board of Education authorizes the superintendent of schools to enroll Katherine Stall in the 2026 NYAEYC annual conference play-based learning training to take place on Wednesday, April 22nd, 2026 through Friday, April 24th, 2026 and to direct payment of all related expenses in accordance with Board of Education policy and district protocols. May I have a motion, please? I'll make it. Um motion Motion by Dr. McNair, second. Second. Second by Peggy. Any discussion? All in favor, say I. I. Any opposed? Motion is carried 5-0. We're going to move to adjournment. Thank you all. Resolved that the Board of Education adjourn the meeting of April 14th, 2026 at 9:34 p.m. May I have a motion, please? I'll make it. Motion by Dr. McNair, second. Second by Peggy. Any discussion? All in

159favor, say I. Any opposed? Motion is carried 5-0. Have a good evening.