001Call this meeting to order. Please stand for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Apologies, Liz. Are you all set? >> Yes. Thank you. >> Um, thank you for joining us this evening. Please be advised that in the event of a fire emergency, an alarm will sound. Please know all emergency exits and evacuate well away from the building. At this time, we request everyone please turn your cell phones to silent. >> Dr. Chanel, are there any additions, deletions, or changes to our agenda for emergency meeting? >> No, ma'am. >> All right. There's no old business. All we have on our agenda today is new business.
002I'm going to give a chance uh for Dr. Chanel to speak to new business before I read our resolution. Dr. Chanel. So, as I shared with the board uh yesterday when we called this emergency meeting, we did find while we were um doing some repairs on the roof that our vapor barrier is not going to make it. Uh last week, Wednesday, in our OCM meeting, we were hopeful that that the vapor barrier was going to be able to remain intact. And then as time has progressed, we've learned a little bit more about certain areas of the roof. The vapor barrier is just not holding. So, I'm going to actually ask uh Mike Ferrari, he's our project manager from campus, and Shannon Davis is also here from Hunt Engineers to just speak a little bit about
003the plan, what it's going to look like moving forward, and sort of how we got oursel here today. Go ahead, Mike. >> Sure. Thanks everybody for coming uh to hear about this. So, as Dr. Chanel just stated during demolition which is underway on the roof right now. Um the vapor barrier was actually accidentally compromised which could have been repaired but that kind of a silver lining to this allowed us to find this issue. What the issue is um it's in the letter of recommendation. There are two uh main points um that are requiring this to be replaced. One the vapor barrier is meant to be fully adhered to the roof deck. Um, we found, and you can see in the photo that I gave everybody, uh, once we did a little bit of investigating and
004peeled it back in a few spots, we found that it is not attached. You can see there's, we can pull it up off the roof deck. And, um, that roof deck is clean. You can see it's kind of a light gray concrete color that should have black tar glue all over it if it was adhered down. Um, so the new warranty for the new roof system requires that the vapor barrier be fully adhered to the deck. Um, if it is not, it could end up in some premature roof failures. This thing could move independently and and pull the roofing system around from underneath. So, um, this is roughly 90 year old uh, vapor barrier. It has served you guys very well, but um, it's time to go. We're putting a new roof on right now,
005and to us it makes sense. Um, we've done our due diligence and checked the numbers and the scope of work, the materials they're going to use. Um, everything checks out. It just makes sense to to add this to the roof so we know everything is brand new going forward. >> Anything to add, Shannon? >> Um, just if there's any questions from them. >> Any questions from the board? I don't mind doing that now. >> I do. Um, we do a building condition survey every how many years? >> Five years. >> Okay. >> And the roof has been an issue for a while. Obviously, it's constantly in need of maintenance. This wouldn't have been discovered during that survey. >> No. Uh and it's a good question. Um during the design phase for this project, we did
006do several rounds of testing. Um we did um what's called nuclear testing to let us know where all of the saturated parts of the insulation were. Um, we also did core testing and neither of those uh testing, you know, procedures revealed this condition to us. There's there was just no way to know until we got in there. Obviously, we've been hearing, you know, this roof has been an ongoing issue with leaks for years and um all of your buildings um are on a, you know, a replacement plan and this was just the year that this was planned to be replaced and that's why we're finding this issue. Now, >> it's been, if I can tag on to that, it's been in pretty good shape. Um other roofs have been put on it. I think the
007last one was done in 1999. Um, the old vapor barrier has been reused. It's actually a very good product. Um, it's lasted almost 100 years, like I said. So, it's it's lasted you guys for a while. Uh, the only way we could have possibly found this is when we were tearing off. Uh, part of the reason, too, that we did end up making a hole in it and found this issue was the last roof was glued down to it. So, it was actually a pretty tricky process to scrape that off of this vapor barrier. Um, so that allowed us to find this issue. Uh, hopefully take care of it. >> Moving forward, are we going to have similar roof? Are are we doing a roof at the other building as well? >> Um, maybe you
008know more about that, but I think that is a different roof system over there all together. >> Yes, it is. Um, the section that we're looking at replacing um at the middle school high school building is uh a rubber membrane system and it's a completely different system. It's a different deck type. Um, and you wouldn't get um this condition with that deck type in that system. You would still have a vapor barrier, but it's just a different type of assembly. Um, if I can also add other sections um of roof that we've already placed as part of the district's maintenance plan. Um, this has not been an issue. You know, we had we were able to salvage existing insulation previously. We were able to salvage the vapor barrier previously on other sections. So we just
009this was completely unanticipated for us. >> Is this a is this a full replacement? Can you do parts pieces? >> It is now. We were um we initially hoped to be able to salvage some of the dry insulation. Um but then when uh as we got further along there was just so much wet we said you know let's just take it all. But we were going to, like, you know, to Mike's point, not replace the vapor barrier unless, you know, we had to, and we had every reason to think that we could keep it. But yeah, now we're going down to the deck for that whole section, um, and doing all new from the deck up. >> This this includes two roof areas that we're working on right now on the elementary building. The upper
010roof over that's over the library section and the lower roof just below it. um that actually provides access up to that upper port part. It is I forget which direction I'm facing. >> You're right here. >> It's it's right next to where we're working. So, both areas were are included in this price to do full vapor barrier replacement. >> I did ask the question, too, like when you're thinking about the design part of this, why did we not from the get-go just decide given how old this vapor barrier was to go ahead and go to the deck? you know, as a homeowner, that probably would be my first thought is go all the way to the deck. And they did share with me, similar to what you just heard, which is the vapor barriers tend
011not to be something that has to be replaced. They hold up pretty well. And $117,000, that if we didn't need it, if we put it in the original bid, we would have been spending it whether we needed it or not. This way, we were spending it. If we didn't need to spend the 117 on this, we would have it to chase after other work. Um, so I did ask that question as well just around why not just go to the deck at this point. >> Will the the funds used to pay for this is something else going to be checked out of the project? >> Like how you you know what I mean? Like where is this $117,000 like a tenth of the roof cost? >> Where is it? >> Mike, do you want to
012just speak to the way been budgeted? Yeah. >> To the last page of the packet that you have is our budget summary. This is how we keep the district updated on financial going on. um each month. So if you look, I'll just quickly walk down this with you. We have all of our original costs broken out on top of that gray line. And then below the gray line, you'll see the contracts listed. Again, the first column is the total change orders executed to date. And the next column is their new contract value. The this this money comes out of the total construction contingency from above, which is 777,734. That budget was established before construction, during the design of the job for situations just like this. It's a it's a fund that we can pay for
013unforeseen conditions or problems that come up during the project and keep the schedule moving. >> Thank you. >> Oh, I see. >> What other questions does the board have? Anything else? >> Mike, in terms of the schedule, what will this do for you? So, this just is only going to delay us by about four five days tops. Um, they're telling me four days, so I usually plan for five. Um, but it's it's uh it's not a big lift for them. They are right in the middle of tear off right now. Um, so if they do get the go-ahhead, they will start Monday morning tearing off the the vapor barrier along with the rest of the roof versus trying to scrape the insulation up like they've been doing. says it will actually probably speed demolition up
014a little bit. >> And they did share as far as putting the new bar barrier back on, they're only going to take off as much as they can put back on in a day. >> That was one thing we made sure to ask them. What's your plan to keep this dry while you work? >> We have sudden sudden sudden bursts. The question I had is that your job to kind of babysit the contractor to make sure that they are doing that responsibly or is that on them? >> So it is on them. Um there are their their contract spells out everything that is required of them to work in an occupied school facility, keep things safe and secure and um not disrupt your operations here, especially when when school's in session. That is something we
015do check on. Um we we uh my team checks on these guys daily. Uh we talk to them all the time. Um this is something we do look at and we will be watching for as they're doing replacements that they are doing it in a responsible manner. Um keeping the roof sealed up as they go. Yep. So that that our job is is full management of all the contractors on site. Thank you for being available for us. >> Appreciate that. >> Ben and thanks for coming in. >> Right. I'm going to move to the resolution number one on new business approval of change order for the 2025 2026 capital project. Whereas the board of education of the Calonia Muffford Central School District is undertaking a capital improvement project known as the 2025 2026 capital project.
016And whereas the board has an existing contract with Elmer Davis dated February 12th, 2025 for roof replacement. And whereas certain changes to the contract are now required due to the failure of the vapor barrier in several locations of the roof on the elementary school. And whereas the district's architect and construction manager, Hunt Engineers and Campus Construction, have received and recommended for approval the proposed change, which is detailed in change order number C 010, I'm sorry, CO102-00001. And whereas this change order will result in a net increase to the contract sum in the amount of $117,000. No, I'm sorry. $117,0007 one. >> Sorry, you're used to lots of >> fees this as a decimal. >> Yeah, this is $117,000718.88. Not sure if I said that right, but it's on there. >> Yep. >> Sorry, guys. Now
017therefore, be it resolved that upon recommendation of the superintendent of the schools, the board of education hereby approves change order number C011020001 to the contract with Elmer Davis for the 2025 2026 capital project resulting in a net increase to contract in the amount of 117718 and 888 which adjusts the total contract sum to $1,397,000 $220. be further resolved that the BR board president is hereby authorized to execute any and all documents necessary to effectuate this change order. May I have a motion, please? >> I'll make it. >> A second. >> I second it. >> Any discussion? >> Seems a reasonable thing to do. >> All in favor say I. I. >> Any opposed? That motion is carried. We are now moving to adjournment of our uh emergency meeting at 6:13 p.m. May I have a
018motion, please? >> I'll second. >> Thank you. Any discussion? >> All in favor say I. I. Any opposed? >> Have a good evening, everyone. Thank you for coming out. >> Thank you guys so much.