001Thank you once again and welcome. So we have a busy agenda as you see the agenda for tonight. So tonight's board meeting is going to be conducted in two parts. The first part is the reorganization meeting and the second part is a regular business meeting. So we'll begin with the reorganization meeting. At this time I'm going to ask our district clerk, Ms. Gina Inglese, to please come forward so they may administer the oath of office. I do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of New York and I will faithfully discharge the duties of the District Clerk for the Harborfield Central School District according to the best of my ability. Congratulations. Thank you. Very good. Okay, so now at this time I'm going to
002ask the district clerk to please and administer the oath of office to our new board members Dr. Jeanette Wojcik and Dr. Becky DeSonia Congratulations and officially welcome you congratulations again So we'll now move on to the election for president and vice president for the Board of Education This is an election among the school board members only and four votes are necessary for election May I have a nomination for board president, please? I'd like to nominate Sue Broderick can i get a second second second is uh eve okay um may have a roll call vote of each individual board member each more member will state aye or nay to the nomination so roll call vote can we start with dr bulgic aye dr sonja aye mr risinger aye dr melzer craft aye miss broderick aye mr
003kelly aye and mr steinberg It is my pleasure to declare that Ms. Susan Broderick has been elected as board president. We will now move on to the election of board vice president. May I have a nomination for board vice president? I nominate Dr. Eve Meltzer-Creef. Thank you. May I have a second? I'll second. Thank you. May I have a roll call vote for each individual board member? Again, each board member will state aye or nay to the nomination. Let's start with Dr. Wojcik. Aye. Dr. DeSornia. Aye. Ms. Reisinger. Aye. Dr. Eve Meltzer-Creef. Aye. Miss Broderick. Aye. Mr. Kelly. Aye. And Mr. Steinberg. Aye. Congratulations. I have to say it is my pleasure to declare that Dr. Eve Meltzer-Kreve has been elected as Board Vice President. At this time, I would like to ask our District
004Clerk to administer the oath of office to the Board President and Vice President. I super honor and do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of New York and that I will faithfully discharge the duties of the Board President for the Harborfield Central School District according to the best of my ability. Congratulations. Congratulations and now it's my turn to take the oath Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye.
005Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. Aye. All right, thank you so much everyone at this time I'd like to turn the meeting over to our board president miss Susan Broderick Okay, thank you very much It's a very Busy agenda, so we're gonna hop right to it we're gonna start with Continuing down our reorganizational agenda item 3.2 appointment district clerk secretary to the superintendent any discussion All in favor? Aye. Item 3.3, appointment of district treasurer and deputy treasurer. So moved. Second. Any discussion? All in favor? Aye. Item 3.4, appointment of claims auditor. Second. Any discussion?
006All in favor? Aye. Item 3.5, appointment of district purchasing agent. So moved. Second. Any discussion? All in favor? Aye. Item 3.6, appointment of records management officer. So moved. Second. Any discussion? All in favor? Aye. Item 3.7, appointment of treasurer extracurricular funds. So moved. Second. Any discussion? All in favor? Aye. Item 3.8, appointment of records access officer and authorization to accept legal service. So moved. Any discussion? All in favor? Aye. Item 3.9, appointment of asbestos compliance officer. Any discussion? All in favor? Aye. Item 3.10, appointment of internal auditor. So moved. Any discussion? All in favor? Aye. Item 3.11, appointment of external auditor. Second. Any discussion? All in favor? Aye. Item 3.12, appointment of district residency officer. So moved. Any discussion? All in favor? Aye. Item 3.13, appointment of data protection officer. So moved. Any discussion? All
007in favor? Aye. Item 3.14, appointment of general and labor council. So moved. Any discussion? All in favor? Aye. Item 3.15, appointment of Dignity for All Students Act Coordinators. So moved. Any discussion? All in favor? Aye. Item 3.16, appointment of District-Wide Safety Committee. So moved. Second. Any discussion? All in favor? Aye. Item 3.17, appointment of Bond Council. Any discussion? All in favor? Aye. Item 3.18, appointment of trustee of the Nassau County Schools Cooperative Self-Insurance Plan for workers' compensation. Second. Any discussion? All in favor? Aye. Item 3.19, bonding of school district employees. Any discussion? All in favor? Aye. Item 3.20, designation of Board of Education memberships and associations. Second. Any discussion? All in favor? Aye. Item 3.21, designation of attendance officers. Any discussion? All in favor? Aye. Item 3.22, designation of banks and depositories. So moved. Second.
008Any discussion? All in favor? Aye. Item 3.23, designation of newspapers for publication of school notices. So moved. Any discussion? All in favor? Aye. Item 3.24, student accident and sports insurance. Second. Any discussion? All in favor? Aye. Item 3.25, approval of appointment of surrogate parents. Second. Any discussion? All in favor? Aye. Item 3.26, approval of appointments to the District Committee on Special Education. So moved. Any discussion? All in favor? Aye. Item 3.27, approval of appointments to the District Committee on Preschool Special Education. So moved. Any discussion? All in favor? Aye. Item 3.28, approval of staff members to serve as chairperson of their building's subcommittee on special education. Any discussion? All in favor? Aye. Item 3.29, approval of revised special education plan and annual report. So moved. Any discussion? All in favor? Aye. Item 3.30, approval of
009school physician. So moved. Any discussion? All in favor? Aye. Item 3.31. All right, here we go. Approval of procedures for appointment and compensation of impartial hearing officers in disputes relating to identification, classification, and placement of disabled students, electronic reporting to State Education Department, and adoption of updated list of impartial hearing officers. Second. Any discussion? All in favor? Aye. Item 3.32, establishment of regular monthly Board of Education meetings. So moved. Any discussion? All in favor? Aye. Item 3.33, establishment of mileage reimbursement rate. So moved. Any discussion? All in favor? Aye. Item 3.34, authorization for purchasing. Any discussion? All in favor? Aye. Item 3.35, authorization for investments. So moved. Any discussion? All in favor? Aye. Item 3.36, authorization of superintendent of schools or designee to approve and certify payrolls. So moved. Second. Any discussion? All in favor?
010Aye. Item 3.37, authorization of personnel to open bids. Any discussion? All in favor? Aye. Item 3.38, authorization of superintendent of schools to approve budgeted expenses for attendance at meetings and conferences. Second. Any discussion? All in favor? Aye. Item 3.39, authorization of superintendent of schools to make transfers within budgetary appropriations. So moved. Second. Any discussion? All in favor? Aye. Item 3.40, authorization for grant applications. Any discussion? All in favor? Aye. Item 3.41, authorization and designation on single signature checks. Any discussion? All in favor? Aye. Item 3.42, authorization for district-owned cellular telephones. So moved. Second. Any discussion? All in favor? Aye. Item 3.43, authorization for key communicators. So moved. Second. Any discussion? All in favor? Aye. Item 3.44, Tax Sheltered Annuities Services Agreement with Omni Financial Group. So moved. Second. Any discussion? All in favor? Aye. Item
0113.45, Retainment of Capital Markets Advisors, LLC, as Financial Advisor. So moved. Second. Any discussion? All in favor? Aye. Item 3.46, Affordable Care Act Benefits Consultant Agreement. So moved. Second. Any discussion? All in favor? Aye. Item 3.47, List of Co-Curricular Activities and Clubs, K-12. So moved. Second. Any discussion? All in favor? Aye. Item 3.48 readoption of all policies and code of ethics Any discussion all in favor Item 3.49 organizational chart Any discussion all in favor All right at this point we will begin our regular meeting can I have a motion please to open up our public hearing Thank you, okay, so good evening once again So each year the school district hosts a public hearing on the safety plan. This is requirement under the law so this is the presentation that To accompany that public hearing
012so I'm just gonna run through the safety plan Requirements in the law you'll see in the presentation we are experimented with a new Format for our presentations. I hope you like it. I think it's very cool, but I'm biased So we begin every presentation with our mission statement and of course our vision statement and That's how we start every meeting and presentation. So we remain grounded in that work. So here's today's agenda I'm going to go through the requirements in education law for the safety plan the components of the district plan and of course the timeline for implementation so And I should start it up and preface this that the plan itself was attached to the agenda, so anybody that visits our website and the board agenda, they can access the plan there. Of course,
013if anybody wants a copy of the plan, they should just contact the district clerk and we could provide a copy of the draft plan as it exists today and have an opportunity to review that. So here's the requirements in the law. One of the main requirements is that we create and maintain safety teams throughout the district. So we have a district-wide school safety team. You saw on the reorganization agenda that the safety team was approved for the upcoming school year. We have building-level emergency response teams in each building, and we have post-incident response teams, again, in each building. In addition, the... The safety plan district-wide safety plan has to be reviewed annually and that's why we're here today So the board has to review that annually I'll share the process of the review internally and
014how we got to today But it does require the law does require a public hearing followed by a 30-day public comment period So that's the purpose of today today is the public hearing provide opportunity for the public to provide input over the next 30 days And as you'll see later on at the August meeting, the board will have the opportunity to consider approving and adopting the plan. By law, the board must adopt the plan by September 1st. The building-level emergency plan, those are confidential plans. So the district plan is public. The building-level plans are confidential. They're also reviewed annually by building-level response teams. So here's the components of the plan. As you can imagine, each plan should include prevention and intervention strategies, response, policies and procedures to respond to implied or direct threats or acts
015of violence. This coming year, we are formalizing our threat assessment teams, so we're excited about that work. communication, policies and procedures for contacting law enforcement and communicating with families in the event of any threat or emergency, and other policies and procedures. Again, it's a very lengthy document. I believe it's 90-something pages long. Provides procedures for school safety training, dissemination of information, conducting drills, the use of our security personnel, and so on and so on. So the building level plans, which again are confidential, they include policies and procedures for responding to emergencies that require lockdowns, evacuations, and sheltering. They include floor plans and roadmaps. They include internal and external emergency communication systems, a chain of command that's consistent with an incident command system because we know if we have law enforcement responding, they use the incident
016command system, so we employ similar. chain of command communications in coordination with state mental health services and procedures for the review on conduct of drills throughout the year. So here's the timeline. Since September, we've been meeting with our district-wide safety team. on the safety plan, and we have a consistent review process that happens throughout the year. So just like we will with the upcoming plan, once the plan is adopted, we again begin the review process for how that's going to look the following year if any changes need to be made. So that's taking place throughout this school year. Ultimately, I make a recommendation to the board that the draft is acceptable, and we bring it forward to today, which is our public hearing. And again, that's the opportunity for public comment. This will be followed
017by a 30-day public comment period where the community has an opportunity to review the plan, provide comment, that those comments are shared with the board, and, of course, consideration is taken into account when adopting the final version of this plan. So again, as I said before, this plan is available on our website, linked to this agenda, and it's also available by the district clerk can provide a copy to any resident that wishes to obtain a copy. And then August 20th, which is the next regular meeting of the Board of Education, there will be a resolution for the board to consider the adoption of the district-wide safety plan. So this is the, as you see on the screen here, we have a lot of members of our district's Y safety team. Of course, administrators throughout the
018district, Dr. Eve Meltzer-Creafort serves as our board representative. We have law enforcement, outside consultants. Of course, our administrators, our staff are on there, our nurses. We have parent representation, transportation representation on there, custodial, you name it. We have it on the security safety team. So I want to thank them for all the work that they did throughout this school year in bringing us to this point because, as you know, safety is certainly a priority within the district. And that is it. I want to thank you, and, of course, we welcome questions and comments at this time. Thank you so much. Can I ask a quick question? Sure. Any changes? I'm just thinking about the new cell phone policy, the bell-to-bell policy. Does that have any impact on the safety plan? The cell phone policy won't
019have an impact on the plan itself. No, no, it doesn't have any impact on this plan. Anybody else have any questions? Okay, one public comment. Is there anyone? Jane. Go ahead, go to the mic, Jane. We'll do this very officially. Thank you. Hi, my name is Jane Irving. I'm from Green Lawn. I heard you mention cell phones. So has the district banned them? So you'll see tonight in the regular meeting agenda, the board is considering several policies for adoption. That's one of them. Okay. So that policy was up for a first reading last month, and tonight it's up for adoption. Oh, okay. So there will be, in accordance with the law, a ban on internet-enabled devices during the school day. I have to say that I'm very surprised there's no one here when you're discussing
020a safety plan. I don't get it. Any other comments, questions, board, public? No? All right. Seeing none, can I have a motion to close the public hearings? Thank you. Any other discussion before? All in favor of closing? Aye. Thank you. Okay. Dr. Manning, you're up. Okay, so I want to again thank everybody for being here tonight. I know it's a beautiful day out there, so I appreciate you attending and being here tonight. I also want to wish Ms. Sharon Donnelly a very happy birthday tonight. I figure we should celebrate it together. We should all be celebrating her birthday. Thank you for being here with us. You know, I want to congratulate everyone, including our Board of Education, our administrators, our staff, our community, of course, our students, on the completion of an outstanding school year.
021We have one of our graduates here, Mr. Max Vaughn over there. Yeah, he pulled him back in with us. It was a wonderful commencement ceremony, and Max, you did a wonderful job with your speech. Everybody's still talking about it, of course. I just say we have to be thankful for everything that we accomplished this year. It's just further proof of how amazing our school community is and what a blessing it is to work here. I do want to recognize again and formally welcome our board officers, Dr. Eve Meltzer-Kreif and Ms. Broderick. I'm looking forward to your leadership, and I thank you for your continued service to our schools. And again, formally welcome our newest board trustees. Welcome. As you both know, you're joining a wonderful, wonderful team. The boards. actions throughout the year, selfless service
022is what makes this district great. I'm looking forward to working with them. You might not see, but the back end of this agenda that you have in front of you is a very monumental amount of reading and preparation and our board does it every month and I'm just blessed to work with them. So thank you all for the work that you do and the work that you do for our students and staff. Our administrators and staff here know that summer is no time to rest here at Harborfields. Since the last day of students last week, we've been working tirelessly to get ready for the arrival of our students in September. As you see on the agenda, we've been very busy recruiting and hiring new staff for the year. There's obviously so much more work ahead,
023but I'm personally looking forward to reporting on the successful start of the school year in September. And although I'm not rushing our summer away, I'm looking forward to a great year ahead. As the community is aware, we also ended our year in very spectacular fashion with all of our moving up ceremonies. You saw in the last picture on that slide show was one of our second grade moving up ceremonies, and it was just great to be there. So I'm so thankful for the staff for putting all the celebrations together throughout the end of the year. This week, we're looking forward to visiting the TJL and Washington Drive Summer Academy programs and our extended school year programs. Both of those will be held at TJL this year. We had the pleasure of visiting our HACF and
024Booster Club camps. It was really great to see our students back in school and enjoying learning and being with their friends. And again, I want to thank HACF, Booster, all of our staff, our administrators, everybody who's responsible. our custodians security guards everybody that makes programs like that possible because as you're aware we have an extensive amount of construction if you've been around the district you see parking lots being torn up roofs people on our roofs doing the roof construction inside the buildings we have classrooms being renovated we have a new track going in at the high school the lights of course have been well underway I know I'm leaving some things out. Oh, new playgrounds at Washington Drive and TJL happening this summer. So it is a very active summer, and we're all looking forward
025to that being completed for the start of the new school year as we welcome everyone back. And I look forward to the August 20th meeting. I'll be providing an update of where we are at that point, and I'm hopeful to report that we are nearing total completion on all those projects. So that's it concludes my superintendent report for July. I wish you all a happy July 4th and a happy and healthy summer ahead. Thank you so much. Thank you very much. At this point, we do have public comments for anything on the agenda. Do we have anything for this? No, we're good. All right. Moving right along. Board of Education minutes. It's not actionable, but does anyone have any comments on the minutes from June 11th? I just have a quick comment to thank Gina
026for the wonderful minutes, for the year of minutes. That misleading face. So thank you, Gina. I thought you were actually going to say something. Awesome. All right, we'll move on to our finance agenda. Item 9.1, Treasurer's Report. So moved. Second. Any discussion? All in favor? Aye. Item 9.2, schedule of bills. So moved. Any discussion? All in favor? Aye. Item 9.3, financial status report. Any discussion? All in favor? Aye. Item 9.4, claims auditor's report. So moved. Second. Any discussion? All in favor? Aye. Item 9.5, acceptance of gifts, grants, and increase in appropriations. So moved. Any discussion? No, thank you. Yeah, a big thank you to the Booster Club and to the PTAs, the Council of PTAs, Washington Drive, for the generous donation. Thank you. Many, many thanks. Yeah, very many thanks. All in favor? Aye. Item
0279.6, surplus items and equipment. Any discussion all in favor aye item 9.7 approval of change order Any discussion all in favor Item 9.8 authorization for new district treasurer to perform banking functions Any discussion all in favor Item 9.9, internal audit reports, risk assessment update and corresponding corrective action plan. So moved. Second. Any discussion? All in favor? Aye. Item 9.10, use of classroom and supportive services by Western Suffolk BOCES. So moved. Any discussion? All in favor? Aye. Item 9.11, Western Suffolk BOCES 2025-2026 service contract. So moved. Any discussion? All in favor? Aye. Item 9.12, home tutoring contracts. Any discussion? All in favor? Aye. Item 9.13, unemployment cost management services agreement. Second. Any discussion? All in favor? Aye. Item 9.14, health services agreement. So moved. Second. Any discussion? All in favor? Aye. Item 9.15, agreement for services
028to suballocate IDEA flow through funds to special education providers. So moved. Second. Any discussion? All in favor? Aye. 9.16, approval of YMCA agreement for 2025-2026. Second. Any discussion? All in favor? Aye. Item 9.17, transportation consultant agreement extension. Second. Any discussion? All in favor? Aye. We'll move on to the human resources agenda. Item 10.1, resignation, instructional. So moves second any discussion I just want to congratulate miss Rosen on a successful career and wish her well in retirement Thank you again for your service to the district. Thank you any other discussion all in favor item 10.2 resignations non-instructional any discussion All in favor? Aye. Item 10.3, stipulation of settlement. So moved. Any discussion? All in favor? Aye. Item 10.4, rescind summer workers. Any discussion? All in favor? Aye. Item 10.5, professional appointments, instructional. So moved. Second. Any
029discussion? Dr. Manning? All right, thank you. So as you see, we have professional appointments here. This is part of the hiring freeze. I'm not talking freeze, but hiring. Work that we're doing to ensure that we have the best staff in place for our teacher students when they arrive in September So with us tonight, we have miss Alana Belmonte and mr. Robert Tartaro Thank you so much for joining us for being here today. You're welcome to the Harfields family You know love it here assuming that the board votes yes here But as we said when we met in our office It really is a wonderful place. I look forward to seeing the wonderful things that you do throughout the district Any other discussion? All in favor? Aye. Welcome. Congratulations. Item 10.6, civil service change of status.
030Any discussion? All in favor? Aye. Item 10.7, increase in hours. Second. Any discussion? All in favor? Aye. Item 10.8, summer workers. So moved. Any discussion? All in favor? Aye. Item 10.9, permanent substitute list for school year 2025-2026. Second. Any discussion? All in favor? Aye. Item 10.10, substitute list for school year 2025-2026, instructional. So moved. Any discussion? All in favor? Aye. Item 10.11, substitute list for school year 2025-2026 non-instructional. Second. Any discussion? All in favor? Aye. Item 10.12, home instructor list. So moved. Second. Any discussion? All in favor? Aye. Item 10.13, transition services. So moved. Second. Any discussion? All in favor? Aye. Item 10.14, permanent appointment. Any discussion? All in favor? Aye. Item 10.15, salary schedule for non-bargaining unit personnel. So moved. Any discussion? All in favor? Aye. Item 10.16, appointment agreement director of public relations.
031Second. Any discussion? All in favor? Aye. Item 10.17, separation payment instructional. So moved. Second. Any discussion? All in favor? Aye. Item 10.18, separation payments. So moved. Second. Any discussion? All in favor? Aye. Item 10.19, approval of student teacher interns. Any discussion? All in favor? Aye. Item 10.20, First Amendment to Superintendent's Contract. Any discussion? All in favor? Aye. Item 10.21, Non-Unit Central Office Administrator Contracts. So moved. Any discussion? All in favor? Aye. Item 10.22, Health Services Agreements. So moved. Second. Any discussion? All in favor? Aye. Item 10.23, extra compensation report schedule. Any discussion? All in favor? Aye. Move on to the instruction agenda. Item 11.1, review of IEP recommendations and authorization for placement services. Any discussion? All in favor? Aye. Item 11.2, adoption of revised Board of Education policies. Any discussion all in favor? Early next
032week we'll put out a plain language communication to the community regarding that policy and then the buildings will follow up with their normal communication And I think I asked us at the last meeting I think I know the answer to it But if we have to amend this policy make any changes, we're free to do so during the year Modify this an amendment The board can take any policy and revise and adopt Any other discussion all in favor Item 11.3 appointment of acting principal in the principal's absence at Washington Drive primary school Any discussion all in favor aye Item 11.4 appointment of acting principal in the principal's absence at Thomas J Leahy Elementary School Any discussion all in favor item 11.5 appointment of acting principal in the principal's absence at Oldfield middle school Any discussion
033all in favor Item 11.6 appointment of acting principal in the principal's absence at Harbor fields high school any discussion all in favor All right, I believe at this point we have no items for discussion so we will open it up to our last section of public comment Jane Irving Jane Irving Green Lawn I Apologize I did not see this item from last month from June's agenda so I have a question about the appraisal for the for pickle Park also known as Harbor fields community playground So I have a question. What's the purpose? So anytime the board, currently the board has a lease agreement with the town of Huntington. I'm just saying so the public understands. Sure, of course. The board has a lease agreement with the town of Huntington. That's a 10-year agreement that was
034set to expire in 2027. The board has indicated a desire to extend that lease agreement with the board, with the town, and the natural process of that is to first assess the value of the property. and to incorporate that within the lease agreement with the town so has it been done yet it's in process we haven't finished it no okay um can i find out when it's completed and get a copy of it is that going to be public you can make a records request uh okay district clerk okay foil it all right um i guess that was about it um that i was curious about So thank you very much. Thank you. All right, at this point, can I have a motion to adjourn? Second. Any discussion on adjourning? All in favor? Aye. Adjourned.
035Max, thank you for being here, Max.