001You're good. >> Okay, we'll call the meeting to order at 6 o'clock. If everyone could rise for the pledge, please. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Do we have anybody in joined? Nobody. Okay, it's full then. All right, let's look at one-3. Approval of the minutes from July 8's meeting. >> Oh, it's >> never mind. We don't need that. July 16th 14 minutes. Can I get a motion? Second. >> Thanks, Ken. Thanks, Tim. Any discussion? >> All those in favor? >> Right. Moving into we have a consent for business operations. Uh, we're looking at a general fund warrant for June 30th in the amount of $65,948.88. General fund warrant
002from July 15th in the amount of $261,527.77. The general fund warrant from July 30th in the amount of $28,327. and the capital fund warrant from July 30th in the amount of $84,4796 along with the treasurer reports and cseps recommendations. So 27 approval of the consent agenda. Can I get a motion? >> So move. >> Thank you Tim. >> Second. >> Thank you Ken. Any discussion? I just wanted to say I like the um the statistics for the CSC. Is there a year that's done too >> that'll go over like where the abilities are and then yeah I'll just kind of look at Thank you. >> Thanks Lori and good job Katie. Appreciate it. Any other discussion? All those in favor? I >> opposed. Motion's carried. We're moving into reports presentations. I'll turn it over to
003Superintendent Abby. >> Yeah. >> Uh first and foremost that we have our our student board representatives here with us. For the first time, we have Oscar Yang. We have Jaylen North. So Oscar is an incoming senior and Jaylen is an incoming sophomore. welcome today. Happy to have you here. I know it's summer vacation, but we're glad that you're starting off the summer robots. Uh in addition to that, had a lot of work going on building and grounds as of late. Uh so we had Onida Electric here with the lift to be able to replace lights in the football stadium as well as the tennis court. They also replace the lights over the fuel pump at the bus garage. Uh let's see, they painted all of the rooms at NPS. they need to with a lot
004of room shifts. I know that that's taking up a lot of time. They've really been making their way in this building as well getting that ready for the opening of the school. If you had noticed the mulch that they had in the parking lot for a period of time, once summer program was over, they were able to get that up. We didn't want to limit the ability to use the playground during summer program. So, as soon as that was over, in collaboration with the village, we were able to get all that up and make sure that that playground is is up to snuff that we think is as safe as it needs to be. Uh, in addition to that, the concession stand bathrooms received another round of paint and and then obviously, you know, they've
005been trying to keep up with with the rest of building needs as well as our phone system, which I know has been a topic of conversation for a very long time, is in the works of completion. They began the process last week and they're fine-tuning it as we speak. But as far as we've seen so far, it seems to be working correctly and we'll monitor and work with those that new phone system is doing everything it's capable of doing supposed to be. So that's been a nice addition. up. Uh the other thing that we would like to discuss this evening is an academic eligibility uh not policy because we already have a policy and we wouldn't change the policy. But this would be a regulation that would go underneath the policy because currently our policy
006states that for extracurricular activities students must be basically meeting three areas of criteria. They must be in good attendance. They must have good behavior and they must be receiving a certain standard of academics. So what these regulations are proposing is to increase our structure and make sure that we have a system in place to make sure that we truly are following that policy and making sure that we have the accountability in all three of those aspects is what we call these these are students first. whether they're student musicians, student actors, student actresses, or student athletes, that student always comes first. And that's the aspect that we want to maintain and make sure of. So, I have a summary of these regulations that I'd like to go through tonight. And first and foremost, as far as
007like what we would be monitoring and who would be monitoring it. So essentially we would be looking at it to summarize this. We're looking at the grades. We're looking at tennis. We're looking at the behavior and we'll be doing that one through just normal interactions in school through discipline reports obviously through our normal attendance monitoring but then also looking at grade point checks at our progress reports and at our report cards at the end of our marking periods. So that's every five weeks because of our fiveweek and our 10 week for our marking periods. So within that there's status levels that a student could be put at. They can be eligible which just means that they have full participation. There's no restriction in any way. They're meeting all of the criteria that they need to.
008And then the first level is of intervention is when they reach probation. So probation is when a student is allowed to participate completely but they must attend a structured study hall because there's some level of concern at that point in time. And then the third status would be when a student would become ineligible. So at that point in time they're not allowed to compete in any competitions or productions but they are expected to attend and participate in practices. And in addition to that just like on probation they would have to maintain that structured study hall. So while in structured study hall, if you're if you're wondering what that means, that means that they would know they would not have all passages. So the expectation for them would be they're in the study hall and they're
009working towards getting their grades up and working hopefully with the teacher that's in there. Now, obviously, if the teacher that they're working with or the teacher that they're not being successful with also has an available time period, like that could be arranged. Like those are special case scenarios that we wouldn't want to restrict. But as far as just general passing through the hallways, that would be the restriction because this is a time where they can be structured. They can be working on improving those academics. We would want to limit that. So as far as what it takes in the academic realm to be in these different areas at those fiveweek checkpoints, if you're failing one course, that means you're on probation for a week. Once that week passes, the student has a card. this card
010they take to their teachers as a check-in. It's like a formal way of making sure they're checking in with the teacher in the class that they're not being successful. And at that point, the teacher signs off based on how they've done over the last week. So, if a student's doing well, they've made improvement, they've continued to work with them, and they've improved their grade. At that point in time, they can be switched over to become eligible. Now, at that point, if it's kind of still on the fence, like, oh, they've shown some growth, things are going well, but maybe they need a little bit more, they can stay at probation. Now, if they continue to not be successful in that area, they would get another week and that other week would go on and then
011after that second point, someone could become ineligible at that point in time if they are continuing to be failing that class and not beating to. Now more stringent part of that is if someone is failing two or more classes at those checkpoints. So they become immediately ineligible which once again means they're allowed to practice. They're allowed to participate just not in the competitions or productions at that point in time. But they are expected to still be at practice because the whole point is working back towards full participation. It's not meant to be punitive. It's meant to be an intervention to help and get them over that hump where maybe they're not meeting the expectations. So from that point, they have one week once again. So they have the ability to move themselves to probation. You
012can't go directly from ineligible to eligible. You have to transition so that there's still like a little bit of accountability. Make sure they don't just slip off. So then they could go to probation after one week. Now, if they're still not being successful after one week, they would maintain that eligible status for the second week, right? And if that continues, then they would remain ineligible until the next checkpoint. Now, there's a disclaimer built in to that as well because what we always want to make sure of is the kids doing everything they're supposed to be doing. The principal has the ability to weigh in at that point and talk with the teachers and say one of two things. either no, the student hasn't been meeting the expectations, they're not doing their work, they're not coming
013in for extra help, then they would remain ineligible. But for those kids that are really trying and maybe even challenging themselves to take an upper level course that's difficult for them, if they're doing everything they're supposed to, working with the teacher, they have a 64, 63, 60, something like that, the principal has the ability to say, "You no longer need to be ineligible at this point in time. we can shift you to patient because it's really all about what's best for the student and we don't want someone to get hammered in a policy that's too punitive. We want to make sure that it's all about maintaining that integrity with the academics and making sure that they're doing what they need to do. So there's a few special cases built in to this regulation. One is
014for the fall season and there's a carryover from the spring to the fall. So that occurs when a student was failing courses at the end of the year. So their overall average for the year was failing. Now if that credit is made up in summer school or through credit recovery, it does not apply. That overrides that carryover. Or if there's a course that they don't have the ability to do that or if there's extenduating circumstances. So it's built in that once again the principal has the ability to say this happened. Yes, but based on this situation that going on in that kid's life or the fact that they really tried, they had a great quarter for the carryover wouldn't necessarily apply. So, there's still that discretion of for someone that's really working hard, this doesn't
015come off as punitive. And then to have the dramatic productions, it's very different. when you're looking at whether it be a drama production, musical production, the idea of their games, it's all in a very short time period. So, this impacts them potentially differently. So, that that needs to be taken into account as well. Whereas, like during a sports season, you've got a game this week, another game the next week, or potentially two or three. When you've got them all, all of your productions are three days in a row, that last week becomes really important. So ideally as you're working with kids, if the directors in the know of how their kids are doing, those things kind of work themselves out. But in the case that someone was failing numerous classes leading into the week of
016the production, that's where it would come into play as far as impacting their ability to be in there, but they still have that week to get those grades up and shift themselves back to that probation status. So still staying in the mindset of always working towards that ability for people to regain that full participation which is what we really want. The other aspect is is the attendance required and it's really quite simple like students are expected to be in school every day every period of the day for participation. Now there are cases that are legitimate. If someone has an appointment, then they are able to turn in a damage note. But it has to be a legitimate excuse and it can't just be a note from a parent stating that they weren't feeling well. Like
017when someone is missing school and still wants to participate in those activities, it has to be for a legitimate reason with proof behind the rationale for being at school. Once again, always in the student's best interest as far as like being late to school. If the weather is poor that day and it's a student that's always on time, we're back to that. We have that principal discretion once again to say roads were bad. You're one minute late. You have zero tardies for the entire school year. This isn't going to be held until it's June. But when someone's late, a regular basis, you know, and and still coming until late or wanting to leave school early without legitimate reasons, that's where this comes into play. and we want to make sure that they're here every day
018because that's that's what we're here for. We're here to focus on their academics and we want to enjoy all the extras. Those are the things that make it really fun that like really bring kids in and make memories but at the same time we don't want that to impact the academics in a good way. We want that balance. We want it to be both happening. And as far as behavioral expectations, you know, there's there's the normal stuff. I mean, you have to be following the code of conduct, and that's what this really stems back to. But specifically, if someone's in in school suspension for a day, they're not eligible for that day. If they're suspended while taking part in one of these activities, they can become ineligible for up to a week or three contests.
019And it's worded that way because different sports, different events could impact drastically different. Football, you never have more than one contest in a week. in spring for a baseball softball player, you might have six teams in a week after things have been rained out. So that's why it's it's written in that way so that it can't take away a third of someone's season because of that. And then quitting or removal of a team. Once again, back to the idea of like giving the ability for a student that's like if a student tries out for something and they've made the decision, this really isn't for me, commend them for trying. That's what we want. We want participation. We want kids to try. Go out of their comfort zone. So, if they no longer participate in activity,
020but it's with the coach's agreement, like, yes, I'm okay. I'll release you from the team. You won't be impacted. But the other aspect is when someone tries out for a team potentially on a team that has cuts and then they're not liking what's going on and say they quit the team. That's impactful. There was someone else that maybe could have had that spot. And those are the things that we want to make sure we don't have those problems going forward. And then still true to our code of conduct but also impacting additionally for this would be any alcohol, drug, tobacco or vaping use. first violation two weeks or 20%. And then further is up to one-year suspension activities because these are activities that have always been an athletic code of conduct. And those are things
021that need to make sure that they're well known and that they're followed up on because those are things that are not acceptable for any student, especially any student taking part in extra activities and representing the school. Once again, principal discretion because if we have chronic behaviors and disrespect on a very regular basis, maybe it didn't rise to the level of inschool suspension or out of school suspension. But over time, as an additional piece, and there's regular constant behavioral issues or disrespect issues going on in school, the principal does have the ability to make someone ineligible at any point in time because of behavior issues going on in school. So, believe it or not, that was a summary of the full regulation because it goes into a lot more detail, but that was the simplest way
022that I could put it out there without losing the actual purpose behind it. Any questions that I can answer about this proposed regulation? >> I I know the answers to some of these, but for discussion sake, when will this be covered with uh fall athletes? Coaches meeting is scheduled for Thursday at 4 pm followed up by a parent meeting and that's when it would be rolled out to both coaches, athletes, and their parents. In addition to that, after that, it's something that we would want to send out to the whole district to make sure that everyone is aware that this is the expectation going for the entire school. >> Then we're also going to include it orientation. The second week of school, we have our uh grade level meetings, grade level assemblies. So it'll be
023addressed there because a kid may not be impacted right now because they're going to play basketball, but what their sports are at the end of the first quarter are going to impact whether or not they play basketball. So the whole student body will be aware. So we're going to address that in a grade level meetings beginning which is a great point because the proactive nature of a regulation like this and the impact it has is larger than one may think. like the idea of knowing that these are the expectations and this is what I has have to do that alone >> will improve results and one thing you talked about with phasing it in that you know we're just coming out with it now you know so that everybody's eligible no matter what their status
024was the end of last year nobody's penalized we're going to be upfront with it starting right now so the first time anybody could become probation was five week first market period so we're going to be up front as publicly as possible with everything leading up to it. >> I think it's good giving the example say basketball because I don't think kids think that I play. So, but yeah. So, giving examples. I I assume too, and again mostly for discussion, during the coach's meeting, our athletic director will discuss with them what their expectations are in terms of supporting and enforcing the policy. >> Yeah. And the the reality is from from different avenues where where this comes into play. From a coach's perspective, idea the ideal situation is that they're in tune with how their students
025are doing, how they're behaving, whether they're attending school, and how their academics are. And once again, that proactive mindset of like, hey, how are you doing? You know, a checkpoint's coming up in two weeks. How's everything going? Do you need anything? And the same thing for teachers. It it helps to be able to have that conversation with students in advance and share those dates coming up. Like yes, you don't want that to be the the mad dash of like, okay, now I'm going to get everything turned in. But if the conversations are happening regularly, remember, we want to make sure that we've got this stuff turned in on time. Don't delay. Don't wait. Make sure that it's in so that when your progress reports come out, it's not going to impact you in any way
026and you're having that that conversation on a very regular basis. And then even once it gets to the point where someone is impacted, the whole point is to increase the communication between the student and the teacher >> because that's what they need to improve. That's what we need to make sure that they're getting the correct interventions. And that's Andre, you might be able to speak to this better than the self priority. I'm sorry. The the ability to then have this data and then analyze it as far as what interventions needed. >> And then I mean like a lot of this is we develop our MTSS plan. totally falls in line with our MTSS and what we're looking for. I think one of the things to follow be focusing so much on academics and I think
027procedurally coaches one of the first things that really going to be hit is that attendance group. So we will be going through the procedures. So Jenna Sullivan is our attendance person. She al it's nice because she's also the athletic director of secretary. So she's going to be our point person. So we will pull the attendance records at 1:30, you know, and all with hub coaches by 2:00 you'll have an email of everybody who cannot participate that day. So anybody who came late, anybody who left act early, anybody. So they're they're responsible for checking their email at 2:00 because then they're going in trouble because you know somebody people don't keep secrets. So and the kids are going to know so and so got to practice when they shouldn't practice and stuff like that. So the
028early procedural things will be that sort of stuff where they have to get the habit of we'll be emailing between 1:30 and 2 o'clock. These are the people who cannot practice today and they'll be held accountable for making sure that they follow through and then we'll be having the you know academics like that. So those are the procedural things that we're putting in place. >> Some kind of tangent. Do we have mer merger agreements for athletics andor and um question >> and um homeschool children participate in it >> currently in this season I don't believe we have any schools collaborating um >> Hamilton for football >> are they okay football >> they have worked more on the best of their backs >> and homeschool students aren't eligible for extracurricular. So they can do things like
029they can do other activities but the one thing in education law is >> well I think they they can be in band. >> Yep. They can do music. They can do band. So you can do >> I know that band as well. >> This is not band is band does not fall under this because band is an academic production. for that marching band though. That's >> something that's outside the band performing and >> so one of the one of the big parts of this is in an implementation is we want to make sure that it's done well and if we spread it out too thin we would be concerned that we wouldn't do it with fidelity given that this is the first time we've done it here. And then just the the differences in different
030activities and how it's impacted. So margin man it I'll be honest isn't something that I had thought of isn't something that my mind nor do I know exactly how much they are participating and given time whereas like what we know is during a musical production it's every day there's a set roster it's every single day we know when the performances are same thing with the athletic season we have a set roster it does not increase throughout the year obviously it could decrease but it rarely does and you know the kids and you know when they have practiced every day of the week and you know when their games are whereas like with other activities I don't know how often marching band is practicing this time marching band is a little bit different too because they
031don't do like the marching band sports season right some's going to do parses and that sort of stuff that competitive marching band where you're going to shows every Saturday right >> and you have that set season you know a lot of our stuff is in the spring when they get ready for Memorial Day or you know praise and that sort of stuff. So it's more of a service, you know, showcasing their performance, their musical ability, not the competition. >> Yep. Yes. And and then how that applies to other clubs as well, you know, when you're talking about student council, for example, and if you were going to limit someone's participation in student council, which is an extracurricular activity, well, is that really the message we're trying to send? because maybe that activity on that given
032day is is volunteering in some aspect or doing something that's really positive for other kids in the school. So there's a that's where it gets a little bit difficult to implement when you're talking about across all extracurricular activities. Not saying it's not impossible long term, >> but it definitely would require some specifics for specific activities. I'm fine. >> Yes, that's a fair question. I was just curious >> and I I think if it was another extracurricular activity that student would probably stand out like so it would be addressed. >> Yeah. Right. Because these things like still the philosophy is still there like those are the three areas we're overseeing as far as that. we just wouldn't necessarily have the specific regulations. But similar in the fact of say someone was misbehaving, they may not be
033able to go to the student council dance if they're a member of student council because of their behavior on that given day. They have to be attend school that day to be able to attend those things. So the philosophy is still there, but not these specific regulations and how it's proposed. I would think this is just a note it would be interesting. I think this is a great step and something that we've discussed and seen in the email already. Uh and high expectations are a great thing for all of our students for sure and it builds collaboration. It'd be interesting to look potentially next especially with athletics at what our not what our policy is. We could review that. But what our procedure and process is around supporting a uh better environment including better fan
034and parent behavior at games in particular and almost like a parent fan code of conduct. Like do we have the right mechanisms in place to regulate that and deal with any incidents that happen in a consistent way? because I think we've had issues over the years and it there could be questions around have we been consistent with how we've addressed that kind of behavior. You know, we're raising the bar for students holding them to a high standard like we should and we should do that with all of us as parents and other spectators as well. So, >> I don't want to get in the weed on this too much, but I had been working for a few years on on implementing an ALC committee, which is an athletic leadership committee. Mhm. >> Um, which I
035think might be something that we could potentially discuss long term. There's some schools in the area that have implement them and have seen a real positive shift in that type of environment and even found it to be more engaging because there's there's student participation in promoting positive things and upholding positive expectations. And that being for >> primarily at the beginning student fan base, but it does expand out into the whole community. >> Yeah. >> So that could be like a long-term discussion. >> That'd be great. >> What section is this water? >> Section three clearly has parent or fan expectations. >> For sure they do. And they get involved. But again, from my own experience seeing things and even getting a little fired up myself sometimes. Uh no comments Patty over there. Um >> I
036think >> we've uh yeah we got you have to have a sense of humor. No, we've had unfortunately some incidents that have risen to that level. And I would think I know all of us have positive intent. We want to police ourselves before we ever rise to that level. And I think there's a way to do that where we could better more proactively manage potential. For example, we've had opportunities sometimes in basketball games, we get really good crowds with properly seating spectators and we have spectators mixing from the different schools and that can immediately lead to some issues that then the staff, administration, security has to handle right away. And I think we're just a review that's a next step for us. A review of our processes around you know athletic events in particular and
037how we create the right environment helps stop things before they even start. So that point um you wait for tonight there is we are bringing back the athletic extracurricular handbook to a handbook that we handed out to all our stuff. there is a component in there that talks about parent behavior and expectations stuff that are in there. Uh and then we'll also address it. I'll be with Mr. Gford Thursday at the coaches meeting and the parent meeting to answer any questions about eligibility and that sort of stuff. And that again we'll address that stuff as Thank you. Perfect. But yeah, this is a great step forward thing. We'll pause, too. We've had a couple of board members join virtually, which is fantastic. Kate, if you could just tell us where you are, that'd be great.
038>> Yes, I'm at 3003rd Street, Niagara Falls, New York. >> I hope you're having a great time. >> I'm at a conference, like a planning meeting, but it's good. >> And Dan, you are you in Texas and where? >> Yes, sir. I am uh 43 uh East uh East Street in Austin, Texas. >> It's probably still hotter there than here, but it's pretty hot here. >> Yeah, actually not by much. It's mid 90s. >> Yeah. All right. Okay. Before we before we move on to the agenda, I I should have introduced Mrs. Crystal Grisman who did start with us at the beginning last week. Actually, I was at conferences, so I wasn't able to even be here with her this past week, but she's on board already. Excited to be here. I'm speaking for her,
039but we're excited to have it. >> That's all I have. >> Okay. Do we have any other reports from anybody else or is that it for tonight? >> Yeah. >> Hi everyone. Um, so I should view the um handouts that I had emailed on our um statistics for the usage of the district uh facilities by outside groups and if you just wanted to review it or if you wanted I didn't know if anybody had questions because you've had a chance to review it. Um, so we've never uh kept the statistics on what it cost the district for outside groups in the past. And so I met with Tom Gleason, our facilities manager, and we came up with what he thought was his best estimate of the hours that they put in for um to prepare
040and clean up from those events. And um you can see it's basically it's it's a minimal cost to the district per year. And that's on that first page where it summarizes how many events that we had which was 334 outside and um the cost. So um we plan on this year we are going to track it as each event happens. Now, some of these are just out of that 334 are practices and stuff. So, they're not really events. There's no spectators and it's really the cost incurs when you have spectators or when your usage of your fields and you have to either line or, you know, get them prepared for that event. And then obviously the cleanup, are they using the concession stand? Do they need to be cleaned out after? And um we did
041note that when we have football and we have football game on a Friday night and then we have Pop Warner on a Sunday, we actually have to bring our facilities in on Saturday morning, clean up from our game and prepare the field for the Pop Warner game. So that is the probably the one biggest cost when they have to come because then that would be overtime. So, um, we are going to track it this year to validate the costs that that we have estimated. And I just didn't know if anybody had questions or >> just two two quick thoughts on it. I I appreciate that you sent this to us for review. I found it interesting and I do think that tracking it accurately moving forward makes sense. I I would believe, but I defer
042to all of you that we should be looking in two major buckets. one. So, anything in my mind that is required for regular school grounds maintenance, including preparing regular school fields for regular school events should be part of the planned workload, >> right, >> for the staff we're hiring, right? So, that's not an additional expense. That's more of a question of you know in the 80 hours of work we have this week for our team how are we allocating those hours and do those hours capture everything that needs to be completed the standard work right and I think there's some room for potentially some improvement there in understanding particularly in the spring it seems to catch us by surprise that we have terrible weather in the spring and that that's going to mean we we
043have to be more flexible and adaptable on when we mow the lawn how often we mow the grass, like how often we line things. Do we need extra work on the infield of the softball field or baseball because we had six inches of rain. So, we need to plan for that. But that's still normal school expenditures versus the example you listed, you know, preparing for, you know, an approved event like a popcorn or football game and the concessions. That's an additional expense. Or allocating labor to line the AYSO fields that the school never uses, additional expense. I think it would be great to understand that from a budget perspective, >> you know, also from a labor perspective, like are we really asking our grounds crew to do, you know, in the fall 15 more hours
044a week that's not really built into their work for these outside organizations? Okay, we want to do that. So now we have to look at staffing like and then you look in the larger costs of, you know, why are we getting overtime? Maybe it's not for this specific task, but maybe it's because their regular work is being bumped and now they have to work overtime and we need to understand that. So that's what I'm interested in seeing when we get into budget season, even if we don't have, you know, the spring captured yet, whatever we capture up to that point. >> Yes. >> I think another important element of that is as we're looking at this and it shows not a lot of costs through this conversation, we've been talking about how we don't necessarily
045staff when there are events in the building, right? And that's that's something that maybe isn't the best practice going forward either because when something happens, when something comes up or there's a need in the building when these events are going on, we don't necessarily have the staff here to do so. Right. So, I do think these numbers are are low. I think this is based on what's been happening, but I don't know if that's necessarily the way that we should continue either. >> Right. Agreed. And and I will I wanted to let you know that we aren't the only district looking at this. So there is a maintenance uh forum that's going around between school districts. And there is one school district that charges if the event um charges. So if they're doing a fundraiser
046or if they charge admission to come in and it's an outside group, then the school charges them for the usage. >> Makes sense. And then there's a couple that also are incurring incurring costs only from additional uh maintenance hours and time. And so they're going to be looking at PE schedules too based on that. So yeah, I thought it was interesting though that this came out right around when we were looking at it too. So um I want to apologize that you got your treasures reports so late. Um I do not do the treasures reports. So, it's a separation of duties and this is done by outside person who was does our GL and I didn't receive it until late and then I have to make entries and look at it before I can hand
047it off to you. So, um this is our last monthly appropriation and revenue report because it's for June, but it is not final. And you'll see on there that is a there is a carryover. there's a a fund balance at the end. That is not a final number. I just wanted to >> when will we have that? >> So, and this what I was going to talk about, we have to have an audit committee. Um, our auditors are coming in for their final review uh the first week in September. So between now and then we have to have an audit committee and um Trisha Lucas from Dark Angelo will present and um then I will give you at the August meeting what I see as my final number and then after the audit I will
048give you what is the actual final number audited. So I will give you what I have as a final number and then when she reviews that and she goes through and she may have some adjusting entries um that have to be made and then that will be our final final number. But uh so August I'll give you what I believe is to be our final number for the year. >> The next meeting in >> the next meeting. >> Okay, fair enough. >> Thank you. >> So and again I apologize. I didn't expect it so late. I had requested it a couple of times and um so we won't let that happen again. Also, uh at the business office, uh our assistant treasur has been out for five weeks, so I'm a little like behind the
049guns here because I'm doing it all by myself, but she'd be back next week, so that's good news. We worked on our final reports and submitted them for our federal UPK IDA 611 and 619 grants. Um, we filed our property tax rates uh spreadsheets to the state and counties and they'll be sending us our electronic files to send out our bills at the end of the month. So, and we've held interviews. We have an open maintenance position. We had a maintenance position uh resign in the I think July 18th. So, we've had uh I think six interviews to date for the position. Any questions? >> No. Okay. Thank you. >> Thank you. Do we have any principal reports? >> The only thing >> you want me to go over this like my computer? They have
050access to that. >> They have access to it. They they can see it. >> Okay. >> Yeah. So, uh, appreciate everybody being here tonight, Mr. Brod. Just want to give you guys a little surface level overview of some of the clubs and activities from the uh 2024 2025 school year. Um Waterville provides students a lot of opportunity to be involved to participate in other functions. Um and I think it's great over 30 clubs and activities. I know we just added two more this year. Um Bible club and journalism. So um lot of opportunity for students to kind of get involved. Um there's over a 100 events and activities throughout the year for students to participate in. Um I think one of the big things too is the service uh that some of our clubs and
051activities provide to the community, giving back um students, you know, um you know, taking pride in where they live. Um so I know those clubs and activities also have over 30 service activities throughout the year that students can kind of connect with the community or give back in the community. Um and just some general considerations going over it. You know, student participation looks really good. So, just taking the end of the year report numbers from last year, um it looks like our clubs, a majority of them have stayed consistent in participation or have actually increased, which is an excellent sign. Um, you know, um, yeah, and talking with teachers, talking to some of the club adviserss, we've been fortunate enough where a lot of our club advisers have been there for a long time. There's
052been some consistency with the leadership and the people at the top of those those clubs, which I think has helped tremendously in in driving turnout for those things. Um, families, students are comfortable. They're familiar with those people. Um, so we've had a few couple turnovers this year, but I think we've also been fortunate enough to where there are other people that are actively looking to become involved, uh, be it teachers or members of the community that want to kind of help, you know, facilitate and run these things. So, we've had people kind of step in to replace those that have actually kind of stepped away from it, which is great. Um, it's not like we're we got to scramble to find people. Those people are actively looking to help out. So, we're very lucky in
053that regard, too. Um, and then, you know, I just wanted to read, and I think this kind of captures, you know, what I'm talking about. So, um, Cynthia Gallagher had sent me, uh, just kind of a synopsis of, uh, a summer camp that FFA students were able to attend recently. And I'll just read it. 25 students from Waterville entering grades 7 through 11 attended the FFA Awagotchi Educational Center Camp in New York from August 3rd to August 8th. They joined 175 other campers for engaging experiences that included leadership training, teamwork challenges, uh, ropes courses, kaying, canoeing, four pristine ponds, hiking, horseback riding, mountain biking, and scenic trails. Um, most importantly, campers learned to connect with new people in an unfamiliar environment. By engaging with camp staff and FFA officers, they gained insights into themselves and
054discovered ways to develop into the individuals they aspired to be. So, I I think that's a great kind of summary of of of what we're looking to do with these clubs and activities. They're such an important part of the college experience, the holistic experience for our students. And I think getting students involved, how do we, you know, maybe some of the considerations, how do we promote or how do we, you know, increase turnout? What can we do to promote these things? How can we spotlight some of the great things that our clubs and activities are doing? Um, obviously talking with Alicia, running our social media page, maybe not bombarding uh parents with parent square every other every other second, but certainly looking for ways to promote all the good that our students are doing. I
055know Patty does a great job with the newspaper and helping promote those things, too. So, just looking for ways to continue to shine a spotlight on all the good things that our our students are doing with their clubs and activities. So um procedurally at the high school right now working on the master schedule you know trying to fit in 50 million different pieces to get every kid their wants and desires in is hard you know especially in a small district as you know with so many singletons and trying to m I mean Kurt me Gina sit in the office all day if we move this class here or there. So we are doing that though they will be available on the 22nd of August when we release them. Uh we finished stuffing our envelopes today.
056So our mailer will be going out tomorrow or Thursday for our back to school welcome uh mailer to all secondary uh families will be getting that. Um and then our next step will be getting ready for open house on August 27th or orientation for seventh grade new students will be August 27th. That night we'll end up doing it in two pieces. We'll have a parent and kid meeting in the auditorium. We'll address everybody so we're all on the same page. We're going to break off. students are going to do their lockers, do some stuff, and we're going to do some stuff with parents and get paperwork and that sort of done, taken care of, and then get ready for open house. And we're hopefully we're doing a bunch of interviewing this week, too. >> Do
057we have like any like a backpack program or anything that help with back to school supplies or >> Yeah. Go ahead. Okay. Well, we do work with community connected community schools. So, they anybody who needs to do that. Um there is a program in kids. People have to go to Rome. They pick up stuff. So there was a flyer that went out in Parent Square for kids. They go to Rome. But again, we have a whole room with connected community schools in both buildings. Ours is down by the cafeteria. So he's got backpacks, school supplies, clothing. So anybody who needs it or anything like that. Um um Jesse's coming back with us who ended the last year with us came in did a maternity leave and he's going to be with us full time. So
058any kid could do that and we can get access anything that they need. >> To piggy back off that, I met with Jesse because that was one question that I have as well. And because Rome is so far away, Jesse also did volunteer to actually pick up >> supplies that parents or families signed up to bring them back to the district >> to so they could be. >> Thank you. Uh it's been a busy uh seven days which I was actually able to um stop in and visit some students during the summer program. Thank to Katie for operating such a great a great program for the students to see students participating and in action. I was able to also visit the waterfell library program to see our students active there. Um, so my goal being
059I just wanted to see some students and expose myself to some kids. I've had several visitors in several meetings um within within the first few days. Uh definitely made it a priority to meet with Dodie Thomas for our P2 program. Um as well as with Jesse for connected community schools. That's a project that I'm very passionate about. So getting to know all of the the adult faces or as many as I possibly can before I meet all the little faces is is a priority. Scheduling the schedule beast is real. Um so wrapping wrapping my head around everyone um until I get to know everyone. Definitely definitely off to a busy start. Parent letters also did go out last week on Friday. So families were identified or so students were able to see who their home
060teachers would be for the upcoming school year. Mary's been an amazing help. Katie's been >> it arrived in the mail yesterday. >> Great. >> We we don't know anymore out of NPS >> around 750. Does that sound accurate? >> Probably. It's pretty stable right there. >> If you take UPK out, we're um because I can't put them into the title grant minus the 36 for UPK. We were at 734 for that grant. So, and UPK is a separate grant. And then also next week we have UPK orientation, kindergarten orientation. So UPK kindergarten I think it's Tuesday, Wednesday, Thursday and UPK is Tuesday, Wednesday just from 9 to 11. They come in, get to know the building and get to hang out with the teachers and obviously us >> at the meeting at the end of
061August. We hope to have some more like cumulative data from last school year. Obviously, that's not as easy for us to be gaining with me being new and and other administrators being new, but we're going to try to at least have some cumulative data available for you so you can see some of the things that we've been monitoring and assessing from last school year and then as time goes on to have that be a more consistent thing where you be seeing that stuff a little bit more robust at the end of the year. But that is the goal for next meeting. Do we have Well, I don't want to put them on the spot. You have a spot on the agenda to bring up anything as student reps of the board. So, you don't have
062to bring anything up now, but you can. We could even give us your thoughts on the eligibility roll out if you want. We don't have to. Okay, it is summer is that I've noticed it's a problem with communication coach and staff regarding attendy stuff. That's the only thing I've noticed really. >> Okay. So, that could be an area we need to focus on. Yeah. As we roll it out. >> That there's been a lackation. >> When you say that, do you mean that like coaches didn't know that a kid therapy? now, >> right? Yeah. >> And that's what Mr. Parody had mentioned like that's going to be that that's going to be a daily thing now. That email is going to go out. Yep. We're going to work on that aspect of it for sure.
063>> Yeah. >> Thank you for sharing that. >> Thanks, Jaylen. Awesome. Do we have did we have a capital project meeting? I see a spot on here for we didn't. That's fine. >> No, we didn't. >> All right. We are moving into board discussion. Uh we have a a couple of quick items to go through. Dan, you're on now. If you want to go ahead and ask your question, you can. I wrote it down. If you don't, you sent it an email. >> Yeah. I was just wondering um just with the the the field turf. Um how, you know, has that been um serviced? I don't know what the correct term is. Um I know we got the machine that goes out and, you know, kind of resets all the the rubber pellets and things
064like that, but is if that's being done, you know, annually. Um, I just I've been out there a few times with Pop Warner and I've had some other people approach me as well. It does seem a little a little warrant. So, I just wanted to check in to see has that been done yet this year and like kind of what the maintenance plan looks like on that field. >> Yeah, we'll definitely follow up with with Tom to find out what what's prescribed for it and what has been done and where we are in that process. For sure. I I do know it is semianual um maintenance program that is supposed to be conducted um regularly. Uh it's not uh set it and forget it kind of thing. No, we do have appropriate resources left as
065I don't believe so. And I appreciate you bringing it up, Dan, because I'm sure Tim remembers we were on the board for the last capital project and that was a point of discussion when we looked at the turf because it was such a big expense and there were some concerns with maintenance of the turf previously uh that was replaced. So that would be good to just have Tom present that to the board either at the next meeting or the first September, I think, to walk us through. what's called for, what are they doing, if there are any gaps, let's close them out, that kind of stuff. >> Okay. Um, >> thank you. >> Two other things uh that I mentioned, we just wanted to review putting the six of us on the spot again for
066our board retreat we're trying to nail down next week for the 20th. >> I can't be >> You can't be here on That's fine. Okay. And Ken, you can't be here on the 20th. So, we can have five on the 20th. Can you be here on the 21st? >> I can be here on the 21st. >> So, we could have everybody on the 21st except Justin. So, there's no day we can have everybody. So, we just have to decide now 20. I would say 21st because Zach's available. We get six out of seven board members. We'll just fill Justin in. Any objections? >> All right. So, we're locked in. And then, do we think 5 to 8 is the right time, though? Is that too early? Do we need to make it 5:30? >> 5
067to 8. >> Perfect. >> Dan, Kate, 5 to 8 work. Okay, that was >> I might have to duck out for a few minutes for popcorn or pictures that night, but >> not acceptable. >> All right. Yes, sir. too big for those pictures anyway, Dan. Uh, and then we we can keep it simple. Everyone's seen the emails. We have currently six items that I put that everyone seemed okay with for discussion points and then Zach added a seventh one with committee structure. Any additional topics? Last call because we're going to be under the gun on making sure we're ready for it. But, okay. So, we're locked in. Stay tuned. Uh, I'll work with Zach on making sure we have everything planned. Maybe we'll feed you, maybe we won't. We'll figure that out. Any other board
068discussion items, though? I attended the New York State um school board law conference this past week virtually um and there was some great sessions on health insurance um that I would love to share information with you all on um at some point I can share uh via email um like the powerpoints and stuff. Um and then uh at our first uh policy committee meeting whenever we decide on a calendar for that there was some uh new laws and um suggested policies um to have in place um that uh I thought would be a good discussion um to have at a upcoming policy uh committee uh meeting. But it was a two-day virtual uh conference and it was uh really good. Not to put you under the gun, do when can you send all that over?
069>> Um, I probably could send it either later tonight or tomorrow. >> Yeah, because I I mean that would be great stuff to review and potentially even take five 10 minutes at the retreat just to go through some of it and map out how when we want to discuss it, cover it, have Zach, you know, kind of guide us on what would be appropriate if he wants to take it and then circle back with us. I think that would be good. >> Great. >> Definitely. Yep. >> Perfect. Anything else? We're moving into first public comment. >> Yes. Hi Patty. >> Hello. Um probably this is on the fan behaviors. Uh and it's probably if everyone is not aware of this, the fan behaviors didn't have an impact last year. I think going forward could have
070a very serious impact this coming year. and you two are at the Brothertown Scholarship dinner. So, jump in. Um, for years, probably since they started, Access Federal Credit Union pays for the meals that seniors get at the Brothertown Scholarship Center. So, I think it's between$1 and $2,000. Um, C access's CEO is Tom Owens, who is very big on as a referee for boy soccer primarily, but he has filing for girls. This year, as it was announced at the dinner by Brian Boen, when Brian went to Access to ask Tom to do this, but they've done for 20 plus years, Tom said no. He said because of the way that Waterville soccer fans have treated him, he wasn't going to do it. Brian was very persuasive, said, "Give us another chance. Please do." And Tom said
071they did. But he told Brian, and Brian said at the dinner, "I have no leeway for Water fans anymore. They treat me worse than anyone." So that one to $2,000 cost may fall out of the scholarship fund or kids may have to pay. And you know, Brian talked about that and he could give you more particulars or you know, if I have if there's anything I missed. >> Yeah. Nope. >> About that. But um he was I'm on a committee with Tom. He's a straight guy. Just loves kids, supports the community to no end. And for him to do that really, I'm just saying really took a lot of chastising when things hurt from the field. and he was pretty clear with Brian that um I mean he had said no at first and Brian
072persuaded him to do it this year but I think it's on it's up for grabs um going excuse me going forward. So I would say Brian can probably give you more particulars on that. that we talked about at dinner, but it's it's to your point, it's it's not what everyone's seeing everywhere. It's a little more above average. >> Yeah. No, appreciate that. Yeah. >> And I know we had some incidents in basketball last year, so witnessed some of them. Yeah. Is that great? Thank you. Should check online. There hasn't been an online public comment in forever. This will be the one night there was left if I didn't check. Nope. >> When When did the So, the official numbers for our fall sports will be official by what? Next week. >> The season starts on
073the 18th. So should be official by then, right? But obviously if a kid were then to come forward, they'd still be able to join. >> You know, I mean there was a lot of talk early spring that >> just to get the finalized numbers to where we are by >> y >> finalized, you know what I mean? When the season starts, just to see >> for both varsity and modified. Yeah. >> Give me the whole We'll give you the whole fall sports, >> right? Um just just due to the the not really complaints but the statements that were made in the spring I just wanted to see the final numbers to see if there are any changes. >> Sure. >> Okay. We will move into old business and we do have a consent agenda here.
074I'm going to ask that we just pull 62, 63, and 64 and we can discuss those at our retreat. I don't think anyone has come forward. Sh at least they haven't looped me in on being interested in the school board uh NISBA voting delegate, alternate delegate, and OHM schoolboard institute delegates. So, we don't have to review those tonight. We just pull them and therefore we'll just be voting on 61 approval of a policy second reading. Can I get a motion? >> Thank you. Uh Tim and Lori discussion. This is our attendance policy. >> I know we've had some good discussion. >> It's another read for editing. Like I don't have any problem with with the content but there >> do do we know are we still having I was on the policy committee a few
075years ago. Do we have support from Boseies with that still? >> Yes >> we do. Yeah we are we are subscribed to the mobile policy service. >> So can they do that function before we see like a third reading approval? That's a great point, Lori. And I would just think like should we should we go back to them? And I would think by like second reading we shouldn't have those errors, right? >> But I think policy. >> Yeah. Okay. Any other discussion? All those in favor? >> I oppose. Motion is carried. Uh 7-1, approval of the consent agenda for personnel. Can I get a motion? >> Thanks, Tim. >> Second. >> Thanks, Ken. Discussion. Just a question for me. Um are am I remembering correctly? So for our extracurricular advisors, it says per WTA contract.
076Do we need to list the dollar amount there? like yes, we can pull the contract that's publicly available, but >> have we historically? >> So, we we have historically. I think that the reason that it's not on tonight is because we don't have that final version yet for the new year. >> Okay. >> It's approved. >> Okay. um but it hasn't been published and so I think that we have to wait until that's completely signed and finished before we put on the actual rates. >> Okay. So I off the top of my head I don't remember from like Robert's rules what we would do there but I I think we could just we're going to approve the minutes for the meeting. you know, after this is done next meeting, we could go back and like
077revise the attachment >> and then reapprove the minutes, but we got to check on that. Been a while since we've had to do it just just so we get it in there for public record versus going in as per contract. Now, I got to go to the contract, ask for that. They should be able to just see it. Any other discussion though on personnel? All those in favor? >> Opposed? Motion is carried. >> Hey, Steve. Yeah, >> I am I am just abstaining from that vote, please. >> From personnel. >> Personnel. Yes. >> Okay. Thanks, Dan. Sorry. Usually give a heads up. I didn't realize it. >> Sorry, I keep being off you fast. I'm sorry. >> You're good. One extension. All right. Moving into new business. We do have a lot here, but we
078have a consent agenda. Can I get a motion on 8:16? >> Thank you, Lori. >> Second. >> Thanks, Tim. Discussion. I would say thank you for the donations both from Stuarts and Price Shopper. Stewarts especially $500 significant. We appreciate that. Any other discussion? Happy to see the ambulance and athletic training agreements in place again. Working through that she had to work there question surplus. Um is that something we do every year? It's huge like the Chromebooks and the >> So we do it periodically of a lot of stuff >> throughout the year. Um, so it's huge this time around because as part of smart bond, um, we replaced every single Epson branding projector because that was part of the replacement plan because you're at that year seven and you had the $1 million which is
079not the complete $1 million. Um, so that's why that's long. And then Chromebooks, right, >> you take offline throughout the years, the ones that are crack damage at the end of their year. um seniors graduate as part of the replacement plan and those go to the office cart as like loaners forgot things like that and then anything damaged throughout you add but this is a we kind of do it all at once um so that we don't keep throwing it at you and we have storage closets here >> um periodically so when the closet gets full we kind of >> okay >> yeah but this this list is exceptionally long because of the projectors doc cameras is part of smart body. You normally wouldn't see a 14 page list. >> Okay. >> So, >> thank
080you. >> You're welcome. >> Great. Any other discussion? >> Any updates on in school health? >> I have a meeting. Let me check my calendar. I have a meeting coming up very. Yeah, schoolbased health center. We have a meeting Thursday at 10:00. They're coming out to do a site visit. Um, I was in communication with who Dr. Spring was in communication with last and she is very supportive of it. She very much likes the idea of it. >> Um, but as she has then proposed it to other people at MVHS, they have concerns about their ability to maintain costs in that. So, she's bringing them out. We're going to show them the facility. We're going to talk it through and see what we're able to work out together. But that that is the long-term effect
081that they're concerned with. They think with how we would be able to support them in year one based on money that was refunded from the previous service, the year one would be fine. Their concern really comes down to year two and whether they're going to be able to handle their costs at that point. and their projections don't show that they would be able to. The good news is that she's really advocating because she thinks it's a great thing. It's a community based program, so like she likes it. She's willing to keep pushing it, but it does look like a pretty steep task. Any other discussion on 8:16 consent agenda? All those in favor? I >> I oppose. Dan, you're muted. I saw you say I, but you were muted. >> Sorry. I >> No extension
082this time though, right? >> Correct. >> All right. Motion is carried. Moving into second public comment. You had a long time to think there. Love these summer meetings, right? Uh any other board questions or discussion? Do we have a need for executive session? Believe so. >> I don't believe so either. All right. Can I get a motion to adjourn? >> Thanks, Tim. >> Thank you, Ken. All those in favor of adjourning at 710. >> I motion is carried. The one.