001e e e hey can you all hear me yeah we hear you Steve all right now I can hear you I couldn't hear you until that now thanks we haven't started yet they cleaning the floor or something but all right thanks Mike all right so good all right do we please get tonight's meeting started uh with the stand for the Pledge of Allegiance Pledge Allegiance flag of the United States of America and to the for it stands Nation indiv liberty and justice for all uh Steve would you mind stating uh where you're calling from please I am in New York City enough currently on 29th Street and 6th Avenue basically thank you um all right can I please get a motion consent motion for uh the approval of the minutes from the February 25th meeting
002and for an approval of the agenda for tonight's meeting thanks again thanks Tim discussion all those in favor all right can I please get the next one we need consent motion for the general fund warrant uh for February 28th in the amount of $349,250 186 the special Aid fund warrant for February 28 in the amount of $466 and10 uh multiple csse cpsc recommendations and the January 2025 treasury report can I get a motion please thanks Tim thanks Ken discussion all the favor I turn it over to Dr spring for the good news portion well we have lots of great news um in the Waterville Central School District first we'd like to welcome officially Kurt brodell our new assistant princial here who started Monday so we are really thrilled to be fully a fully staffed admin
003team and um it's been great so we've had a really great week we had our first admin Council so so we're we're moving right along and uh again really excited that that we have a a full stamp uh we have uh whoops we have our athletic director here Tom gford with look we've got lots of pictures up there and look Olivia you're up there let me move this see Olivia there you are in action so uh Tom we'd like to welcome you to the podium lots of great news from our winter sports season so as first as far as the pictures are concerned um paig Evans took our photographs here or um she's our picture taker for all our Sports um we try to I caught her up in the last minute today but she
004threw about 15 20 pictures on there for us and um she does a great job she actually was so excited when we qualified for the section Championship uh she hadn't she had a a section three pass which was like a really big thing for her so 10th grade she 10th crashman nth grade ninth grade so um a lot of success this year in the winter winter sports um I'll start with Varsity Boys Basketball obviously we had a really really good team this year um we end up with a record of 19 and5 we end up making the section three finals um some highlights we actually were at the Nexus Center competing in the downtown classic which is uh the second year that they've done this down in the utic a torium or next to the
005U Auditorium uh we competed against cenovia at class B school and we uh we won that game um another game that was uh highlight was uh Hamilton College classic which unfortunately we were unable to compete at Hamilton College this year due to the weather so we ended up playing that game at Clinton High School um a few weeks later uh this game was special in the fact that donations from each school went to the American Cancer Society um and this was put on by the mwk valley chapter of officials um highlights uh obviously uh it speaks for itself but we had Jackson R an all state All State basketball player from last season um got his 10,000th point this year um he's the ninth player overall in W history and the six boy to achieve
006this Mark um he had a total of 554 points this year and a 23 point average um other highlights alen M 24 block shots this season Luke Abrams had a game high 32 points in a Section 3 semi-final that was a key win to put us in the section 3 finals against cater ridan at Sherburn High School um All-Star voting has not been done yet as the sectionals are continuing to proceed going on to the state tournament they should be determined by the end of this week um Varsity bowling uh we had nine Varsity Bowlers this year male and female um condensed combined team uh Eddie Yang qualified for the section three shootout at Mattydale Lanes in Syracuse um the top 10 Bowlers in the league qualify for this and must have an average of
007188 or higher Eddie was ranked second um in the CC with an average of 194 a game um Eddie was also selected as a CSC Allstar and lo uh Logan Martin was selected as The Honorable mentioned um this was at Kingpin Lanes in Rome uh at the CSC tournament um Eddie overall had a small school high average in the CSC with a game high of 236 um varsity girls basketball um we had McKenna ferner uh she was selected to playing the senior All-Star game at H tric this year um we had a Waterville record for steals in a game 29 which was a game High um versus Madison in our senior night uh both class c teams in our division this is how competitive our division is uh both qualified for the section three finals
008as uh Cooper St end up in a late game rally uh came back to beat Hamilton High School um this year was a difficult year we had a much more competitive year this year than we were at last um our numbers are growing at the modified level where we had 14 um The Varsity level we ended up with eight players uh this past season where last year we had six so I can see sort of see the growth as we go along trying to build the numbers um this year coach craer did a great job with the recruiting process and I really feel go feel very good going forward with that um varsity volleyball first team Allstar CSC Brianna Bell uh she was very the team was very competitive this year despite not many wins
009uh we were able to play a lot of fourth and fifth set games uh to put us in contention for wins uh very young team at that a lot of sophomores um and juniors uh but going forward we look to play in the offseason uh with our clubs camps such as UA University and accelerate um and overall in the program we have 60 girls uh 7 through 12 in the program winter indoor track and field another outstanding season uh many individual accolades um and school records uh school records we had Lila Barnes th000 meter uh th000 meters 36 with a time of 316 Miranda Matthews 1500 with a time of 513 Katie Barton 300 met 43 flat Danny Catelli 100000 M at 237 JP halfin a shot put at 40t and and that was set
010in the section three Championship um Leila Burns and Wesley Dean poro uh will be competing this weekend in the indoor track and field Nationals as they qualified for the Middle School Division and that will happen in Boston um section three championships Miranda Matthews third in the 1500 meter uh Katy Barton section three champion in the 300 meter and the long jump and second in a 55 meter GP hlin section three champion in the shop put le la Barnes second place in the th000 meter Danny Catelli second place in the th th000 meter and that was a photo finish believe it or not um we actually had to go back on the section three photo finish um and actually see it was that close it was by 1 100 of a second uh that Danny had
011lost that match um Wesley Doro 55 meter um took second he set a PR at 6.8 and third and 300 the boys 4X 200 second um and again that was by a photo finish at 1/1 100th of a second and JP hlin second and a long jump um to finish out with the indoor track at field Danny Celli qualified for the New York state championship this past weekend at the ocean breeze Athletic Complex in Staten Island and that's for his second year in a row he qualified in an intersectional relay team which is uh four different schools that compete in one relay team and Danny had a split time of 4:30 which is outstanding um last Thursday just to finish the cap off everything with the uh the winter sports we took uh coach Randon
012and myself took four student athletes to the Cooper toown leadership conference which we had um Chris heren speak from the former uh a former player of the Boston Celtics and the ones that uh end up going to that conference were Braden uh Braden Decker uh Haley Evans Katy Barton okay and Coach Ranon uh Ed Waters Foundation uh we just found out that we um we granted a $3,750 grant for a new softball baseball hitting cage which was really good um they've been very generous to us as last year we actually uh were uh uh granted a new score board which I was really really happy about um going forward um it'll actually help our program generously as far as uh hitting batting indoor you know when the weather is not very good uh you know
013where we spend about a month of our season inside due to the inclement weather unfortunately um scholar athlete teams we had 32 student winner athletes that had a 90 average or above Varsity Boys Basketball uh had a 93.0 6 average varsity girls basketball 92.5 average girls indoor track and field a 93.02% and boys varsity bowling with a 92.8 n average which makes us all qualify for um The Scholar athlete team lastly I didn't want to forget but I did um we had one other member that went with us to the Cooper Sun Athletic Conference and that was Tyler green um it was honestly it was an outstanding day it was great to take all the kids out and they had a great day at the Clark Sports Center and that would complete my winter sports
014update questions for Tom it's not it's no it's not it's not New York State High School athletics it's not a New York State per se it's obviously an honorable recognition to be able to compete there but because it's not in Scholastic um it's a national recognition um I know it sounds crazy but yeah unable to that's not cheap you know I mean moment I like look into that especially right now in bun of time to I'm not saying pay for the whole ride um but definitely I don't want to Short change a child or student athlete who has made it that far to financial constraints not able to support so I mean we can look into I definitely I completely understand right even like a registration or something something it could be a slippery slope
015I'm just saying all of the things that we do reimburse families for obviously is if they're going to states with a New York State High School you know Public High School Athletic Association so um well that's fine I just would like to have a discussion no it's absolutely right well I wanted to commend uh Tom gford for just you know he's always there at all the events and you know he's always there with a smile and he cheers on all of our our student athletes and and he's really nice to all of our fans and our parents so so really thank for all of your work and and really making a difference in our programs I appreciate it no I I love what it do when I do but you know obviously I'm really proud
016of our student athletes you know they've done a great job they work hard and put a lot of time in it along with all our coaches I'm grateful who we have and they they work really hard in the off season summer camps everything so going forward are really it's gonna be it's very positive y hey can everyone to hear me yes hey hot off the presses Tom I don't think you saw it Jackson RNE is CSC division 3 Player of the Year Alan Mor is an Allstar and Braden Decker's hble mention honestly I did not know that but I I knew I had a funny feeling that we you know do very well in those areas but that's great to hear obviously very proud of them wonderful thank you for letting me know that Steve
017and we appreciate you uh being at all the events and keeping everybody uh positive and cheering including some of us board members thanks GIF anytime Steve actually I will say was very proud of uh very difficult game uh as far as the Varsity Boys Basketball but a huge following from our student body um they did a tremendous job over the weekend um couldn't ask anym um but it was uh all in good taste they did a great job and um that's the Waterville pride in our whole program here um that goes to show what we have thank you and the musical Annie at MPS was outstanding I don't know if anyone had a chance to see it I know um principal zy will be talking about that when she reports out at NPS but you
018can see the cast there it was really really an outstanding uh performance in music so really something to be proud of because there are very very few elementary schools that you know produce a musical like this or even have M musicals so so it was very very impressive can I chime in again it was fantastic and hats off to all the cast special thanks to the high school uh students who came and participated in the production great to see that uh support from them and the adviser Anne Palace and we can't forget her husband wktv anchor Jason Palace because they've been do a dynamic du leading our musical for for many years so we we also appreciate all of their efforts as well so tonight um we're talking about the budget we're in the throws
019of budget season and our budget development calendar just to take a look this is what I I like to do um so tonight we're looking at our how are we trending as far as this year's budget and we're looking at our projected revenues for the 2526 school year and also our preliminary spending plan for the 2526 school year uh our budget goals here um we want to develop a budget that aligns with the district's Mission Vision beliefs commitments and priorities focuses on the needs of all students and our commitment to educating the whole child pres preserves and expands with efficiency our academic social emotional Wellness programs continues to address the impact of ID 19 on student wellness and academics and is mindful of our residents and their property taxes so I don't know if you
020can see this okay but um board members can definitely I took a screenshot of it so this is good news so this is um one of the pieces of good news we have tonight so the good news is that we're trending you know right on target uh so so what that means is that we put together a um you know a spending plan last year put together a budget and we're sticking to that budget so so that's that's the good news and we'll continue to report on this for you um but at this juncture of the school year we are right where we should be so so that's good news Cynthia anything you wanted to add to that um no I think that covered everything okay now I'm going to turn it over to Cynthia
021she's going to talk about our project Revenue okay so um if you look at the projected revenue and you're seeing the same thing I am um it says 2.3% but that is 2% it's just because I had to break out the star from the um property taxes but if you add the star and the property taxes together it is 2% and that's what I presented it last week's uh or two weeks ago board meeting we were going to go out at a 2% increase over last year's taxes and stay within the tax cap um if you go down in the list uh interest in penalties is on taxes that's going to I project stay the same um adult education uh other student so adult education is that the the fitness center fitness center so I
022did send you that report today so I know Kate really wanted to see that um other student fees which is driver ad um nonresident thanks Tom non-resident tuition uh interest on our checking accounts and savings accounts which does not include the reserves that's just Revenue we would receive off of our for the night class it does not include that where is that that's in the reserve so you can't touch that because that's Reserve money that's money the reserves are earning um so is there any way to gain more interest there so um I don't I I don't think so especially going into next year I don't believe that that's why I didn't project it any higher um than what it is so it's a lot higher than what it was because we were only earning
023money at um KeyBank prior to this year when we put it into n class so we are earning a little extra money on our um well it's something worth you know looking into oh absolutely um so sale of Transportation equipment before we used to trade in our buses when we would buy a new bus and now we do not do that we keep the buses so then you're aided on the full amount of the bus that you purchase and then we receive the revenue back as the sale of USS so can we go back so the rental of the real property those are the Bose class owns oh yes I'm sorry I missed that um and we expect that to continue even though they have some low enrollment in some of their programs that are
024housed in Waterville so and it was reduced from last year from 2223 to 2324 because we had got they had given up some of their classroom spaces now is that with the renegotiations yes yes um how many classroom I think it's less than that now I forget Kathy how many classrooms do you there's four there four and so here like maybe seven seven seven and they gave up some of their Works spaces that remember before they weren't yes being we weren't being reimbursed for those workspaces so they gave up those voluntarily or is it four here in this building it's not more than four so it could be eight I'm sorry I knew I knew that last year when I presented that I'll have to yeah I it's either eight or seven or eight um
025Medicare Part D reimbursement is the reimbursement we received for our retired iies that do not take part D because we have prescription reimbursement so um the federal government reimburses us a percentage of that money for providing that to the retirees so not all our retirees get that though because they stopped it at a certain point because we then refund the money through um the billing to the retirees for their part D so we let the part D reimbursement then go to the retirees themselves no so why isn't that that all part of the Consortium with health insurance that's different Loy kill do this it's a whole separate entity it goes through the Social Security Administration they upload our list of retirees I go on and I verify and then they compare to Social Security who
026gets you know um part D and who gets part C and part A and Part B and then they reimburse US based on that okay changed there so yes because it was um so last year when I did the revenues I stayed with what historically had been done prior right because it was my first year doing them and now that I have a year that I've been able to do them myself and look back historically at what happened and that was a very low figure and 15 is conservative but I mean in the change category am I just not looking right like did this 50% increase only five went up 5,000 you got 50% so should hang on one second it's could it's probably just the um formula didn't get carried over correctly going back
027back down $20,000 would be all right I was like they all it's warning I checked them all that makes sense okay thank you let me going because I was like well wait a minute everybody then I was thinking was it so okay so then um prior year refund for bosis so what happens is Bose bills us throughout the year for everything and then at the end of the year they close out and in August or September they review all their expenses that went out to all the schools anything that's left over they're not allowed to keep so they merge it all and then based on what you bought from both es you receive a prior year refund so that's that amount of money you feel that's publish yes so again historically I looked and um
028it I'm very confident that it's going to go up that and in fact I'm think I'm GNA be that's on the safe side of it um unclassified revenue is um so like we get Haner money when people go and they shop at Hanford they give us money and then Udin national awards that's a safety award historically every year so this is just miscellaneous money throughout the year that the district gets from various um areas we get reimbursement from anida County uh for what Serv CP Y and um from Madison County also so that goes into there so that's just miscellaneous Revenue kind of like a catch all category for small amounts that you wouldn't normally deserve a category for um so then we reviewed the foundation Aid excess cost Bose's building and textbook uh at
029our prior meeting and um just to note Foundation transportation and building are all merged in one so it's the same amount as we looked at last week or two weeks ago but it's just merged into one category so do you see the Bose's Aid actually going up or do you think that's a pretty accurate um projection that you've included there so I think the bosis foundation and transportation are are good projections I don't think if they go up at all they're not going to go up by much um but your excess cost will go up that's historical for for some reason when they do the executive budget the preliminary they the way they do their calculation it's very extremely low to what you get in the end but you never know what you get to
030year that you're in and I believe that's because they count it off the special ed funds that you received and so until everything is filed for that prior year they can't come up with that calculation cor uh accurately so you think that's that's definely under you underestimated there um and then textbook in library 8 it's going to stay it always stays within that area of what they what they tell us it's going to be Medicaid obviously is for students that receive services for us through and we get reimbursed by Medicaid and we hope that continues surpris they haven't started messing around with that yet well we hope it continues and then finally the tax cap calculation uh the amount that we said we would use out of our fund balance balance or miscellaneous Revenue to
031cover um that calculation and bring that tax cap into the 2% so total um income would be 22 m4891 and that's $191,000 more $191 $112,000 more more than the current year which isn't budget which isn't a lot it's not a lot at all and we don't have any more of the covid money okay so are there any questions on revenues before we go to our projected expenditures now everybody understands that money in has to equal money out right right has to balance so so that's why this is going to be a challenge so let me get back here so these are mostly conservative estimates and none of these projected expenses include the items that I shared with you as a result of our needs assessment so remember a few board meetings ago I shared a
032slide that those would be PRI we had to prioritize what we wanted to include so I did not include them in these estimates so you just need to know that before Cynthia get started go ahead okay so this year I thought it would be easier if um we just did the um the increase or decrease based on the category and not each individual expenditure um so you can see Board of Education expenses are projected to decrease by $3,700 next year and um so our contractual went up you'll see that at the top it went up because um the NIS is it nisma or nisba nisba nisba that it was came in a lot higher than they had projected before and I don't think we historically we were not members of it correct Dr spring until
033you came on so wait wait so you you didn't include it I did I did but so so it's going to be because the other ones went down so you see Board of osis yes that decreased okay so the contractual so the nisb and the contractual yes yeah so I was just calling attention to that the reason that that increased so much was because of the nisma and I think before it I'm not sure why but they used to have it through the board of osis we used to join through them maybe maybe because that is now through their billing only it's under ,000 a year so I would definitely recommend continuing to be a member of nispa um when I arrived here uh that was one of the cost cutting measures that the the
034district was not a member of nispa and I I would not recommend that so I think there are other things we can look at one of the the items we've talked about and this will be later on when we talk about legal is the policy service I think that's something we can um talk about going that we use mosis right now and so so it could be that we recommend that we don't use the mosis that we do go through the nisba policy service and it would be a savings it's not aable but it's still a savings so go ahead okay so um I reduce contractual because the expenses uh were over estimated the prior year um and you can see an overall saving ings of $3,700 for Board of Education expenses and then uh
035superintendent office Chief School administrator um projected to go up by $765 and that's an increase in salaries and um no increase on contractual supplies or materials and then the business office um we're going to see a savings of $26,000 I project and that's due mostly because um if you look at the line the Blue Line Bose's business administration we're no longer using the um Services of the interim business officials so there's a cost savings there um and so did you want to talk Dr spring this is under the legal is that where you wanted to okay hold on so where you School attorney contractual School attorney Legal Services I if I'm fully understanding the difference between the contractual or and then the Board of Education B like I'm just kind of okay go back up
036to the so board of education bosies is a fee that we would pay through bosies and we ended the service so we no longer have it so contractual is when the board goes out and in order to do their job they have to um incur an expense right that's what a contractual is in order to do the function of whatever it is you have to incur an expense so there's is or yours is nisma or nisba well so there's nisba and there's also the SBI but the SBI is through bosis so no then it's that's the majority of that 13,000 is the Nisa fee for you to be members of so it just transferred from one correct to another it's all of the same stuff it's just being paid different yes correct different account code
037okay so now we're on school attorneys andos personel service legal services not understand understand under Finance next one legal supplies and materials too for the Board of Education with the increase of a thousand like what's that based on um so Jen you probably could answer more why the increased um what line so it's it's under yep the supplies and materials for the board okay right here right up here supplies and materials no so that this one it's oh that's under Chief administrator's office okay yeah not under the board so the board ends with their Orange Line there and then the next orange line is CH School admin it's a it's like a footer it's not a those orange lines are the Footers of the section not the they're the totals for that section okay yeah
038okay okay yeah that definitely clarifies a lot is there like something I can like match up for like the um looking at like how much we actually spent there yeah this is not actual these are all projected so the comparison is last year's projected right so these aren't actuals at all I mean not at all but right I mean we're trending pretty well but they're not it's not actual so so you want an actual expenditure to well I think it would just be nice to be able to see like how much we actually spent for each category to know that why that increase or decrease whever right like reason so you mean where we are to date how we are trending to date so I don't know if you can do that well I can
039and I so basically that that synopsis I showed you yeah so I think just that's a trending and so I use a full spreadsheet above that that that I don't present that's um so because it's an estimate so you take and you divide your budget by the months and then you say okay this is what I should have spent today and this is what I did spend today and so then that's how I give you how we're trending um so I can if you give me a little bit of time I can come up with it I don't want to create more work no no no no and you can and you can always look at your appropriation report that I give you monthly because that appropriation report but so you have to be careful
040with that though because that has incumbrances which you haven't really spent so it may look like we spent more money you know so it's a little tricky but I could probably give you the full um the one that I work off of kind of a projection actual to to a month do you know what I mean right so I could give not right right I could give you that yes so um so why did legal services are we why weting decreas Legal Services I'm just curious because we we this year and last year did not spend that okay so no I increased it went from 41,000 per School attorney to 60,000 legales because dropped the Moos okay I'm sorry yeah but so that is the cost of the the um policy policy service okay so
041then that is something we can look at and we can um see about going through the nisba policy service where are we so I'm I know we're all like the legal thank you yes St right Bas use all their services basically what we're looking at I mean we can I've used it before in another District right but what I'm saying is the reason why we're looking at the legal services for bosies to be discontinued or the to go decrease is because that monies would be actually allocated for through NIS that we actually are a part of the group now well we are but there I mean it's a choice it's a different level of service and it's not aable so so the district and you know up to now has gone through the mosi's policy
042service and um in some ways it's a little cumbersome and in some ways we have far more policies than we really need and I know the board has expressed that in the past so uh it might be time to streamline policies and the f firm could help us with that um and the way the nisba policy service works is that I mean obviously there are different levels of service but they would send you all of their policy updates then it's up to the district to review them utilize them update their own policies on their website uh you know then you would also have to have your own attorneys review a lot of your policies so right now they review a lot of our policies so so it's it's a different level of service but we
043can talk more about that it's something we have talked about for the past two years though go ahead okay so um next we're going to go to Central Services which is um basically maintenance ground um supplies for the high school like paper everything that's Central to the school operating goes through this account call um so we have non-instructional salaries we already know because our contract ends um next year that the increase for next year is going to be 3% in those salaries um I'm reducing the amount of non-instructional substitutes because honestly um we don't have enough non-instructional substitutes that come in for cleaners so we're not spending as close as what we used to spend um so overtime we're holding steud on that um we went up in electric so we um by our electricity
044through the um bosis and um it's through nag but bosis um does the bidding for the rates and they notified us last month or a couple weeks ago actually um that for some reason our electric bills here at the high school had jumped a lot this year 76,000 yeah so Tom is uh call uh requested over to them that they send ni over to look at why why our got yeah bet had geals B wide open right now and have we seen any we done any comparisons I know we we did last year several times you know look ex num we did last year we didal is you got run so that is you know is expensive it works but it's expensive that's so it jumped this year a lot absolutely that's not that does
045not surprise me and it didn't for the small school sure yeah this doesn't have it's a it's a pumps electricity is look to your home electricity bills right now right 30% right $500 a month on a 3,000 foot house now you're trying to heat and cool concrete building also the I mean the water and sewer jump from I last year it went up like 1100 or something this year it's like seven Grand or something yeah like because I I went by actuals yeah okay yeah um didn't we have a lot of Le though was that this I thought that was last school year isn't that last school year it wasn't last year no um so the only one you'll see that I did not include is right here it's the telephone and cameras because I
046had presented that we use a fund balance to um and then I'm so what I was going to do is increase the amount by 200,000 to our Bose Bill to accommodate the equipment to purchase and install a new telephone system because ours is um out of Y um use life use whoops so anyways so I did not include that here because I haven't gotten the final estimate from Bose on the cost I should have it next week but that is not going to be anywhere near 10,000 so it would stupid of me to put in 10 it would be stupid of me to put in 10 when I know it's going to be somewhere in the area of like 200 and then it's going to go through bosies also it's not going to go through
047this line item so I took it off of there um security same operations and maintenance boy services so I'm trying to see if anything else so why are salaries lower with M so I did a cost analysis and and we looked at the actuals from last year and they are lower than what they were estimated to be so that's just Tom and Andy right there just m it's ground um and everything else has basically stayed the same our Bose's printing went down a little bit so overall it's an increase on operations and maintenance of 58,000 um our insurance went up a little bit so we had to increase to accommodate that student accident Insurance went up so that's going to increase that line item General support by 42,000 for so student that like plain sporting
048incident mhm someone break your leg down playing football or something because it's classified as a school sport correct so which instructional salaries are are those right there under General support instructional salaries where I don't see where you're looking at that's so that's not General support that's remember you got to go down oh which instructional salaries is that one though under line 76 so is I would have to go back hold on I have to go into I don't know all of the codes off the top of my head so I can tell you 21 110 120 and 130 is Teachers instructions so I was just wondering why it says instructional Sal galleries in but it's not in teacher so just what so I've got to figure out what okay yeah so there's staff development and
049in service and curriculum development 2020 I can't off the T it's like I just not coming to me so I have I'll go into Envision and tell you um don't have Envision on I'm just gonna put I don't all right so then we go down to um see now now I'm gonna have to look it up just it's okay we can do it okay um oh principales it's the principal's office geeez that's what it is and then their support staff sorry I knew it was in the back like you just it was there I'm sorry so that is principles and um so then we go into regular school K through six and 7 through 12 12 teacher salaries substitute teachers I included C Class coverage this year because that is a big expense that was
050never accounted for before we were spending it out of our our monies and our um assert our covid monies um and we're never going to get away from it we really it's a needed uh service because we need those teachers to cover for other teachers we just don't have the substitutes so that's a new um line item in the budget um tutoring has gone up we have a lot of uh tutors in over the summer and then after school um non-instructional those would be your um secretaries and teacher aids to the different areas um your front office staff your you know the greet and they do attendance um and then we go into for the different areas equipment for science math music and everybody stayed within budget this year last year we increased them do
051you remember so we increased the the supplies last year so our equipment has stayed within budget I don't believe that we need to increase anything um contractual musical General High School nisma instrument repairs um charter school we have to budget for it but we have not spent that in the last two years we've had nobody going to Charter Schools um textbook textbook using that much T still well so we say all I really ever see is a computer you know I don't know there there are textbooks still yeah I I would just start would just feel that that number would not come down drastically but you think by now and I I did last year I reduced it a lot to, a year because everything feels on yes that's why yeah so your high school
052has less right so your high school only has 26,000 in textbooks so really textbooks mostly Elementary and I reduced it we reduced it because of the increase in software purchases so in 23 24 it was 140,000 and then 24 25 it was only 90 yeah so it did go down quite a bit um and then we have supplies for teaching and we increased those last year so each teacher I believe gets $350 is it 300 or 350 it's 350 um so last year it went up 150 then yes so and it was needed the teachers were very happy and they have all stayed within what what their guidelines were um and we've had a lot of positive feedback everybody was very happy okay so then we have occupational education that went up this year bosies
053went up 400 to 434,000 um special ed went up from 389 to 401 not a huge jump but an increase so then overall it's an increase in budget of 107,5 48 for instruction so then um adult non-instructional those are the salaries or the the wages for the fitness center and then equipment we have Library salaries and then Bose AB is all different things that the library purchases through bosies to do you know searches and stuff for the students State AED computer hardware and software so instructional media will go up 23,46 and then we have guidance social worker cocurricular and nursing and I I project they're all going to go up within a a small amount I reduce the amount for nurses because we're going to bring on two new nurses so that should reduce the
054amount for the salaries um our athletic salaries jumped a little bit we got a $20,000 increase in the CCS uhhuh what's that increase coming so so um if they fielded more Sports than they have in the past or more um advisors right so if you didn't have a lot of um uh participation in different groups you wouldn't have it then but and then in this year you might have and then the more experience that you're advisor your coach has the more they get paid on step scale so one to three years they're a step five then uh four to six years there's step seven nine and then 12 so remember it went up with the contract for the teachers so it is quite a bit it increases quite a bit a year now and I
055can get those exact numbers for you if you want them so an overall increase of 40,000 in pupil services and then transportation we held we we held very good this year in transportation so an overall increase of 20,000 and so a big one and it was a big one last year but Dr spring and I um discussed it and um our health insurance is going to go up another 12% this year next year and it went up 12% this year so health insurance for the teachers or for all employ for all employees so we're looking at an overall total budget right now of 23, 661 294 and a revenue of 22 mil 48980 and so that turns out to a negative 1 milon $172,000 between revenue and expenditures so we're going to have to at
056the budget close where there we're going to have to do some cost cutting so we've had about a 6% year-to-year budget growth for the last few years postco um you know the real difference is that we don't have that pandemic relief money to offset some of this this is a big thing that Steve has been talking to us about right L we were we were ready we knew this was coming and kept on reminding us let's be conscious of what's going to happen when they when these F dry up so so I I think that you know we need to go back and to see where we can be more efficient you know the admin team and and I need to take a very very close look at all of that um and we will
057be applying fund balance to balance our budget and I think that's a given um we we are in a good position to be able to do that so so um again I'll open it up to the board but that's my recommendation that we'll come back to the next meeting with maybe um more efficient I mean can you yes can you hear me sorry like if there's background noise um so a couple questions appreciate it like off the top of my head what what's our excess fund balance right now not our total what's our excess above where we want to be in dollars do we know well can you look it up I can look it up for you just like yeah just like moving forward that's I would like fund balance I would like to
058see it and hear it in terms of What's the total but then what's what What's the total amount we consider to be quote excess if we weren't above a normal amount because in my mind that's that's what we need to understand what what do we have to actually work with so are you looking at anything above an eight% or four I mean we're allowed 4% but I think 4% is a little Bare Bones no right and I'm not saying I want to but like if we consider 4% the quote Norm preco right then we would subtract that from what the total is and that's the excess now we we we're not I'm not saying we want to go to four but that's where we were living before so we're at 18% fund balance I don't
059know what the dollar amount is so we defin that's what we need to that's what we need to know million I think and that doesn't include reserves that's that's unappropriated fund balance correct so hold on one second and while you're while you're looking that up I I definitely I appreciate it was still a little hard to hear but hearing Ken say like this is something I've been talking about so beyond the obvious of needing to balance it this year we do need to understand what the future year looks like based on current projections so I don't we don't have that for tonight but because we we just need to understand if we end up balancing this with like a million fund balance that's all well and good but if we see the same 12% health
060insurance Etc increases next year like our mode of operation can't be ending up a million dollars over and needing fund balance like that's that's not a sustainable [Music] model and you're right Ken like I did say this because unfortunately I'm pretty sure I'm the only board member now that remembers what it was like to do a budget before Co money so this is when it gets not fun and our jobs are hard I so that's the reserve plan that we went over a few board meetings ago we could be in a lot worse shape let's put it that way and I think again these are a lot of these numbers are are genuis you know we always figure high and hope for the best so I think we're in a good good position um obviously
061we don't like the word cut but to manipulate anything um it'd be great to see that a positive 1.1 million but um we need to balance balance okay we don't need to have a positive we need to balance so once we narrowed down on our numbers a lot clearer I think I don't think we're going to be off by that La you know what I mean um and again I like the fund balance that's exactly for emergency purposes in a situation unless we have to use some so I think if we evaluate these numbers a little bit fine tuner I think we'll be a lot closer than we expect yeah so we definitely want to use fund balance I mean you don't want you don't want that much right so I think do you have
062the current fund balance up so did we say 18 it's like 18.6% like 3.4 do you have that we it was the she has it on her the reserve report that you we went over Reserve plan 186 I think she had it at the end of the audit yeah it was at the end of it restricted unassigned 3,871 718 is unassigned so we have a restricted um 2,900 those are reserves 30,000 okay so what's the unappropriated 3,871 718 you repeat one more time7 4% is a fair minimum Fair minimum right definitely 4% total budget right2 right look try to that so it's got to be 4% in next year so you want to say right so 96,000 4% next year so even if we took the 11 the 1.2 of the existing fund balance and
063I still leave this at like 11% 11.4% the next year fund balance we have some other long range increases yeah we know we going through the teacher negotiation so we know we're g to have and that's the unknown right right well it's an unknown but we know it's going to cost more than it does now right absolutely as well as as everything yeah have you like has any like behind the scenes like projections pardon me kind of like behind the scenes projections of that like as she does account for the projection you know well like 30% oh sorry so that's gonna be I don't know that you can go I mean you know it all comes down to what we go into it and and how it ends up but conservative 3% well I mean
064we know certain numbers right we just said that and they're big like if we have another 12% increase in health insurance coming I mean that's that's not a projection that's a real number right absolutely absolutely real so I mean I I don't understand why we can't take the real numbers that we know like salary increase benefits increase factor that in and then take yeah to your point a percent estimate based on historical trends for every other account and come out with a number and it's I mean that's we know that that number can change but that's a that's a at a point to start with correct because we we saw like 1.1 million this year like we can't be 1.1 million short next year like that just can't that can't be the world we live
065in and that I think we need that because we need to understand in my opinion if we're going to be responsible how much do we tighten the screws this year and you know no one likes that no one wants to do it no one wants to hear it but we either St doing the right thing or it's going to be rip the Band-Aid off really painful either next year or the year after that is literally what's going to happen so we need those numbers to be responsible I feel going a little bit at a time versus you know little little here little here a little here versus going three four years and then going wide open and then you're CAU CAU well I agree that's that's the respon a little bit here a little bit
066there you're not you're going you're going to see it but you're really not going to feel it versus in three years when we say guess what we're cutting it might actually affect numbers right and we can't I that's and that's on us you know I mean if we allow that to be nice for a couple years and live in a perfect perfect happy place and then in three years next thing you know having forbid we cut a position or something like that I personally feel that I fail failed as someone with giving an opinion I don't feel anybody should be losing their job if we are sitting in a POS we are I feel we're in a good position right now but we have to do our due diligence and have to look at efficiency
067everything correct yeah there are a lot of headwinds in the real world and they're going to impact us even if we don't know how they are going to impact us sooner rather than later yes fact absolutely I agree with that so the ad yep the admin team and I will absolutely go back and and look at how we can you know see what the efficiencies are and then we'll come back at the next meeting right I'm just blood yeah can we can we get recommendations I mean obviously there'll be an agenda you know prior to the meeting but can we get recommendations when we finalize the agenda so that we can really look them over and think think them through and and I know I'm asking for tough recommendations yeah we have options with like
068not you know we're not going to do all of them hopefully but like we we need to have the tough things put in front of us with data to support the why so we can honestly you know review them I'd say that that Friday at least have the yes the budget portion of the presentation for us to review the weekend yeah exactly absolutely y okay thank you for going through all thank a lot so let's let's um discuss some great news okay our in our attendance our School attendance has has improved and and we're all excited about that so uh let's hear from uh our new admin team at the Junior Senior High so following stay of the game um I'll give you some data on the next slide but one of the things that
069we talked about the last qu meeting you know with attendance you our goal is to raise awareness and raise our numbers so one of the things that we did do as a um as a school we have 25 teams each team is basically the first gr classroom one of the competition the class did in help with the team team logo and stuff like that so all the doors are decorated based on their team we have the steam judge coming this week to judge uh most you know so we're doing a lot of fun things some hokey things but again the whole idea is to increase attendance we go to the next one so some of the oral data so we did the comparison things we kind we took a look at what our data was
070in February so we took get for what was our data for each of those teams or classroom was their percentages for the month of February where are we trending now in the first week um we also took at each grade level so what was the tended per tenants for seventh grade 1% eth grade and so on so last week was our first week and if we look at the 25 total classrooms are te from 80% of them or 20 of the classrooms thought an increase in attendance uh some were up to close to uh 10% gains in two of the classrooms um so that's a positive um 10 um we are doing a top 10 keep tracked each week so actually Monday morning Mr Rodell and I went room to room we have a little
071basketball with the number 10 nine eight into the top 10 classrooms you know and go through and say this is where you were do you remember your placed last year one of our classrooms um this is alen's class when or no was was it Alan or vce like that went like from like 23 to 8 you know because they saw like an increase in their 10 and you know for what their total tendance was and we also commented on you you may not have gone up in the top 10 but some are non top 10 people went up 7% 8% in their classroom for attendance um so people are holding each other accountable uh seventh grade was our highest attendance at 98.44% for the week uh the very first day they had 100% attendance for
072um it of our classes all but one saw an increase in attendance in the one grade level only went down by 2% you know so you're talking about one kid you throw them couple kids throw the big off not bad so again across the board uh really good um we hand out the bracelets you know so we had to stay in the game bracelet so all the kids got there stay in the game bracelets on Monday or Tuesday this week um this week we also one of our teachers put together a trivia game so get there on time for first period class there's a trivia question each day anybody with the cor answer name will go into raffle um at the end of the week and we're going to give out a priz for that
073so you have to be there on time ready to go and answer the question again just a way of getting people there that first period on time and present right because that is our marker for state state our state members any questions on March mtis uh next one just following up on what I've done before uh transition plan I told you my first couple weeks uh we welcome Mr brodal today brought him or yesterday uh B around um you know in the building we're really going through and focusing on establishing routines and procedures you know what moving forward are going to be our new building Norms you know like one of the things is you get to class on time cut down on stragglers you know your expectation of being in the classroom for the
074beginning of a lesson you know you're not leaving at the end of the lesson when something's going on you know so you're going to be seated in the cafeteria for the most part you're go you're going to pick up your garbage all those things and stuff and really trying to establish what that culture and stuff we want that building um so we are doing that and coming up with our processes like today like with SST with our Student Success team how are we going to identify kids with the attendance and what's the track record for attendance letters and things a lot of these things we've had in the past you know whether it be preco and Co kind of let some things fall off and just trying to reestablish some of those things so like
075a lot of the things that talk about between now and end of year survival getting these things all in place start implementing them so by time hit September all these systems are going to be place to start off year smooth uh our students are in course selections for next year so we're looking at course selections and then um right after spring break we'll start looking at what courses can run not run and how will that fit into things and do have in staff to cover it we had successful semiformal uh thank you m Hansen she was the lead administrator on that one uh um yeah so they kids great turnout kids are really good um on that we had the musical since the last board meeting uh great varsity basketball Ron and not to you
076know all the sports we talked about but the reason why I put that up there because I do want to commend the students at the game you know so it was kind of like an interesting you were there Ste was there you know you had both teams on the exact same side literally students a handful of parents students and it could have gotten really rough and stuff like that and there was some incidences where people coming but I what I really wanted to do is commend our student body because they handle themselves really well especially at the end of the game some of the some of the coopertown fans came over tried to plant their flag and I'm like move out and I just turn the kid thank you for not saying anything thank you
077for just keeping your mouth shut and stuff like that so our kids are actually very very good and very respectful I think that's what we want to do and I think that needs to be plotted and that's why that's up there um here in the building we got all County uh junior high Al County will be here all weekend you start to see the buses rolling in here about 1 1:30 on Friday and all the way through Saturday and then our sports are starting varsity and JB will start March 7th and modified will start on March 31st so it's important the parents get on Family ID sign up and get those things done so we can all squared away and checked nobody s because physical there and that we have FFA substates on Saturday does
078anybody know how many do we have going other than me going okay thank you sorry I forgot no I didn't anything trying to learn all the different things going so yeah we have a team how many do we have we have a full team and then on the team so miss Hansen's an honorary advisor for so thank you know I found St johnville in a storm if you leave the county you went too far north but you might if you end up on the threeway that's St that's bad that's east to west um any questions on the high school or anything going on um I do I will follow up either with a letter whatever but I did get I met with music so I got some information I just have be able to write
079that up perfect question me give to Spring and she can put it here thank you all right principal zy so um said I should get up and sing it was so good oh my God it was such a good play yeah yes so I'll skip down to that one so Annie was a phenomenal performance really um Dr spring said we're so lucky to have a musical here not a lot of districts have an elementary Musical and it was just um amazing from the performers the C you know the cast with crew um and shout out to an Palace and her husband for the hard work they did along with um Heather O'Brien helped out Natalie Jones help costume so it really was all F that and they just did an amazing they performed it for
080the um for the students on Thursday morning last week and then the show was Friday evening and it was amazing some other exciting things we have going on are uh we're doing Pi a reading partner or known as part we um are running it last week and this week the first two weeks of March we have a lot of exciting things going on with that we have guest readers coming in for every grade level was Kindergarten guest reader today turn the corner um we also so paty Louise will be coming in tomorrow tomorrow yes to read fifth grade fifth grade yes yes um and then we had um Jessica Crandle who um her husband is actually in charge of our school in the cafeteria she has she's an author she published a book so she
081came in and read the book to our second and third graders and then we also have Jill per from the library came to do a couple grade levels and then have also been back this week um our fifth graders took a field trip to the library their original plan was to walk there but it was last Friday I think and it was like the windchill was like one degree or something so um they end taking the bus over but they had a great uh great field trip we also had Jody H come today to visit um he um he's the author of The Acorn man book um he also is a retired educator and he's also um an an asro he came in presentations on astr photography with our students um our theme of our
082par this year is um reading is out of this world so he came and presented on um different photographs he's taken of things and stars and been great and then we're also doing a this reader teacher certain teachers video themselves reading a book and the students have The Guess Who the teacher is and then they get yeah it's really fun they're also doing a reading for two weeks the um anyone who will get a free ice cream coupon and then the class that brings in the most amount of R logs will get a field trip to the bookstore for so let's go that and then our attendance challenge is also off to a good start we're doing a little bit different than the Junior Senior High School you'll see the flyer that went home so
083the first two weeks of uh March we're really doing kind of like a building awareness around attendance we um talk about it in the morning announcements teachers are talking about it in the classroom um I put out a little video for students to watch on the on the initiative and they ALS we also sent home a family success plan for students to fill out with their families in return um uh basically it's a pledge to um stick to a morning routine engaging routine they wrote out what they were pledging and then they signed it so any students that bring that in will be entered into a raffle and then the last two weeks of March will be tracking our attendance so if Al if a student is there all five days one week they'll get
084entered into the raffle if they're they're all five days the second week they'll get after to the raffle so they have three chances to win and the water book Foundation was super generous I that with py Lise some great prizes and gift cards for students to win or families to wi um we really when I met with paty Louise we wanted um really the prizes to be family oriented because we know I talked before um a lot of times when our elementary students are struggling with attendance um it's more of a family um something going on in the family in general um so we wanted to kind of Target so got some great opportunities for famili so thanks to the Waterville foundation and then um we will be celebrating um at the end of the
085month with one of our manner meeting meetings um and students um who were entered into the raffle their names will be pulled for a chance to play in a basketball game against some of our um High School boys and girls basketball team so lots of exciting things going on I like to throw it also plug for MPS for their for the pep band They traveled to uh OCC played at the basketball game play the different being you know it's hard you know like high school kids go through have like younger kids being able to go and play in the Vue and stuff like that it's fantastic and they sounded fantastic doing that so on behalf of the high school we' like to thank the elementary great for their service absolutely and and back to Annie
086there were tons of high school kids that came and watched the musical um almost the entire legally w c were there and that the I semiformal so they came to the musical and then they were all headed to the semiformal that was like just so Harding to see thank you so on the agenda we have two recation I just want to explain student um so under discuss discussion I do have the student attendance uh policy and I'll talk about that at that time okay to committee reports oh yes so we did have the the capital project meeting uh this past Friday um quite a few people in attendance physical advisors FS engineering Appel Osborne okay um P was remote myself Dr spring March Tom and mighte she was here um discussed uh phase one um
087that the the parking garage scope would be a fit for phase one was uh discussion um no need right now to put on debt um I think what Andrew was um from fiscal advisers had told us um sincey he had talked about meeting with Master library on the technology survey um so I think there there's going to be one more meeting with them before providing the list over the committee um or over to March um for what what needs to be done from that uh talked about the parking at MPS that there wasn't going to be a need for more spaces but um it's really to reconfigure the the queuing um the traffic flow um discuss the uh air conditioning at MPS um talked about where to put the chiller uh some possible locations um
088around the building um the right now a lot of that is based off a lot of the the air conditioning planning is based off the feasibility and lead time for the material um there's conversation about how much how many classrooms could be done at a time I think Dr spring said the preference was two at a time um to be a to move classrooms um during the year um discussion around um new wall phones in the classrooms um the phones near the doors being fed out for security concerns so talked about um what the new phone system would look like um discussed Capital outlay um I think thing be settled down was like the door hardware doors and hardware so that is something we we really need to include in the budget every year we
089should be focusing on a $100,000 Capital outlay project so we talked about shifting some of the the upgrades for the doors in that intermediate Wing at MPS to the capital outlay project and replacing some other doors as well at MPS so that's going to be the focus you'll be hearing more about that again it's 89% aable so it's it's definitely um a a great value for us to do it is $100,000 Max yes yes and there there have been there's been a lot of advocacy to increase that to 250,000 um but those efforts have not been successful right um so March is going to come back to us with ideas around the air conditioning and MPS and then our next meeting is scheduled for May 2nd um and then just ad hoc meetings as as
090necessary but I think at that point we're going to try to do some monthly checkins um I miss anything great great okay um guess we move on to board discussion we have the student attendant policy um yes so let just pull it up so the admin team and I have been working on um revising the policy um hold on a second and I know it looks a little confusing because there are a lot of strikethroughs there are a lot of underlines um but I I think that what's clear is it definitely needed to be updated it's something that should be reviewed every single year and we incorporated our multi-tiered system of support for our students the universal tier one um foundational supports for that are building wide for all students to really promote um good
091attendance and then those students who are at risk who have missed five to nine% of the school year would be tier two and then our tier three students anyone who is uh chronically absent so that is a really really important piece here it is that we um are looking to really incorporate into our student attendance policy and I really appreciate the efforts of our students who are very vested in um you know having outstanding School attendance and all four of our student reps do so so congratulations and and again congratulations and to your families your parents for really instilling in you this really strong worth work ethic of of having regular School attendance so and you know that it's really an important aspect um of Student Success and school Success and academic success and being
092socially emotionally well adjusted so so thank you to all of our students here and I know that you would we would like to clone you of course um and in the spirit of improving attendance you provided your thoughts to us um and I'm going to ask you to go ahead you can I we do have your feedback um we have your feedback report here but if you'd like to say a few words Eddie um or any of the students about your thoughts about an attendance policy for our school I think that so they need a microphone or no one will hear them thanks thanks Mike thank you um so I do still think that um for full year courses and semester based courses there still should be a set amount of days that a student
093can miss before it jeopardizes credit because credits are what make up high School correct so I think having a set amount of days I know this is more punitive but having a set amount of days will probably encourage people to come more rather than missing these days because it puts them at stake so in the the mtss language here we do say that students who Miss um 5 to n% of the school year could have lower class grades as a result so that's in there but it's not specific by the number of days missed but it is um a possible consequence most likely um if a student is is is at risk missing five to nine% of the school year their grades are going to be lower right and and that's what that says there
094and then any student who is chronically absent missing 10% or more could um not be promoted to the next grade level um not acrew so I think those impacts um definitely are realistic and and they were included in that part of the policy but it doesn't say it's by percentages but it's not it I mean again part of this is to find out the root cause of absenteeism you know why is a student absent and that is the whole purpose of having our Student Success teams and our our admins having those weekly meetings with their teams to really analyze and review the data and the students who are absent and putting those supports into I don't really have anything oh we have no further comments um any other comments from the board so we can
095look at this in policy committee can be one of the policies review that we'll uh look at and finalize tomorrow so one of the things that we're still updating um our attendance codes here so we found that we have maybe five times more than that is listed somehow they keep uh growing and evolving so we just need to make sure they match and and if we can consolidate we're going to be doing that so any other comments on student attendance thank you to the student Reps for using your voice and you know caring enough to bring it up and I think that that's fabulous even though if you don't get exactly what you want in the policy it's being talked about so I commend you for that we want the same thing we do we
096really do and we're just trying to to um be proactive and and how we can make that happen and I mean even the attendance um Challenge and everything with this month I mean thinking about I mean the fun aspect of everything that's being planned too like maybe looking at doing some more of that throughout the year to try to convince people to come to school absolutely and it builds a spirit of community school spirit Barett as well and if you'll just allow me to review two regulations um so under new business and in an effort to just since I'm talking about policies so in an effort to tighten up some of our practices here um we established a regulation that governs guest speakers coming to the school and it's basically teachers would notify the principles
097in their buildings they would fill out some of uh this information and um then obviously work with the principal on that so at this time we we have no system for having guest speakers come to the school so we thought it would be a nice idea you know an important idea to to have that so there's that one and and as you know regulations um really only have to be approved by the superintendent but I wanted to bring it here to the board so that we could discuss it and so that you would um you know be informed of what these procedures are that we are implementing here so additionally we are looking at how we establish our new clubs um and I think this one is is really uh critical um so so basically
098if a if a student um or a number of students at the Junior Senior High School would like to establish a club they have to write a proposal right they have to have seven at least seven signed signatures they need to find an advisor they need to submit it to the school principal the principal needs to review it and if it's approved then it will be considered a provisional club for a period of one year and the advisor would not receive any compensation until year two if it is um a club that meets the requirements to continue uh so we do collect data every July we do present to you our club data and this is the information that we will continue to collect um on our clubs which includes number of active participants who
099are the elected officers what is the club mission and yearly goals meeting dates fundraising service activities attendance records and meeting minutes um their end of the year reflection their future plans for their club and also students have to attend a financial training so if clubs don't provide that information if they don't maintain the minimum participation of active members at seven or if the school budget does not allow for the financial support of uh co-curriculars um of extracurriculars then the clubs would uh be dissolved so so that's the regulation so I I think it puts important um you know parameters in place for our clubs and so now when the board reviews them every July you know this will be the lens that we'll be using just for clarification the question um with the regulation um
100on the the new regulation um when somebody wants to create a club it's just approved by the principal then or would it cor to the board because if the board is not involved okay so do we need to look at changing um wording of 46 one then um where it says the all extra classroom activities shall be approved by the board um so let's look at that tomorrow um so right now the the way we what we're recommending is that the board every year app approves a slate of advisors um from you know according to the WTA contract and I think that is is uh where the role should should be for the board I just have a question I guess on this topic um because the regulations typically aren't don't go through the board
101is there does this change anything because it's on the agenda if it were to be changed down the road it's still the superintendent it's still the superintendent I I just brought it to the board because I wanted it to be I wanted to inform the board that these are our new procedures that we're tightening them up okay thank you um was there any other board discussion topics Steve do you have anything I have a question um for that new drafting of that new student finance policy is there anything in there that stats regarding like sports yes so if a student is absent then um they may not be able to participate hold then that's kind there may be some penalties so it's under eight disciplinary sanctions so where it says when other forms of intervention
102fail non non-academic sanctions including the loss of privileges um for example participation on inter Scholastic sport sports or in extracurricular activities attendance at school sponsored events May Be imposed so and then also as we were reviewing with Dr GM is is ending and passing it off to me looking at the hand up because there is stuff there and it's been stuff in the past with requirements for athletics and those sort of stuff again it's part of I before we're like tightening up with those systems in place and kind of been lost over a little bit so you know part of me could like we Implement something this we and nobody knows like I have a hard time not giving out expectations in the big middle of the year and saying this is what we've done
103so we're kind of go with things but again start back the September we're going to go back into the handbook review those things to make sure that we're following what is you're not there by the whatever prescribed time you can participate in your sports that day what is the you know requirement for academics and that sort of stuff putting that in that's also part of the hand and regulations that that that we will tighten up moving forward so this year for the spring we're really going to build awareness about it getting here at scho on time being able to be at the right time so you can participate and then we'll go through the entire policy and do it so fresh start from September over the summer when we send out the information for um
104Mr GI and I talked about this also we sent out the information for you know false signups this is what you are agreeing to we putting it right out there in public there's a signature page all that sort of stuff I hate to do that coming in here today and be like you're going to do it right now we're starting on Monday but we still need to review it to make sure it's appropriate and all those things so that's the process we're going to do for the athletic code of conduct so that will cond it's all part at an upcoming board meeting well I also want to make sure that's not specific to athletic code of conduct either that should be specific to marching band well we do have an extra curricular yes we do
105because that's one thing that this District did lack on is we did Crush down on our Sports sport um sports players mland female when it comes down to discipline but we lack to discipline the children that were in other activities after school that they enjoyed to do but they weren't sports players that still were were successful in after school so I want to make sure it's straight across the board so thaty so that's to breathe and go through it I've been on both ends you I've been on the Harford and it gets brutal you stuff like that and trying to really split those hairs up what say you know because do we pull the lead of the musical off that week you know because they're not doing things you know like those are things that
106you you look at and everybody's part of that team you know if you look at the musical it's a team and your people are counting on y it's just like we're counting on our bully well one yeah oh you're good one of the other things we need to keep in mind is generally the kids that participate plays parate Sports they don't have a problem school no and we we have and and I'm and I'm glad we talking about this I'm all for having as many as many as many reasonable rules in placees we can you know at some point but it comes down to is we have to sell them and their parents on the value of an education and we can't lose that because I think somewhere as we worry about the numbers we
107lose track of we need to convince them that you can have a better life come to school yeah and and that's for the ten is the whole thing when you look at stuff but like punitive but then that's the thing that I have to balance out too I get punitive on a kid not coming here but is my punitive Behavior putting that kid at risk now dropping out right because he may only because I can't do that so you I'm saying too much that I'm coming on that you don't hear you're this this and this and I'm gonna fail you or whatever the repercussions are that some of my kids are going to say I don't need this you know and then you know a it's just for the impact on that kid it's going
108to be negative it's a negative reflection us when we go through the S accountability as a district and that sort of stuff so it's using attendance also the goal is use attendance more of a motivator than a deter thanks you know come get there because you can participate these are things that we want to do we want to really that's why I don't hate to jump into anything I really a really fine balance especially I think with youth today because so many of them are very strong opinions say whatever I'm just done you know more so than any other time in my 30 years I would assume I think in yours too thank you anything else for board discussion uh we can move into our first public comments this I carry a big sports bag
109so I always look official at games like I'm someone important so when I was leaving OC Saturday one of the OCC security Personnel stopped me and asked if I was with Waterville and I said no I'm not with Waterville but I'm from Waterville and she said what a classy bunch of students you have no she said we were a little worried at first she goes see all the game where the student sections were on the same side she go have no idea how that happened she said and we were worried but your kids did not respond to what in their words were the taunting cheers from the other school students and she said she goes well even though your team didn't win she said I hope you all walk out of here really proud tonight
110and I thanked her and I said I would I knew there was a meeting said I'll share that and she said yep she said she said probably the best group we've seen oh that's really great and I was there earlier there was a fight between two stud two groups of students earlier so those to wow I think they have appreciated that they weren't going to have to end on a a back note after a long day from now so that was very nice to hear thank you see anything online uh so we can move into section seven which old business um which would be the approval of capital project Bond resolution um can I please get a motion for item 7. one so moved can second thanks Tim discussion all those in favor I I
111um section8 uh consent agenda can I please get a motion for 8 that one for personnel Mo thank you Tim second thanks Kate discussion all those in favor uh we get section nine for the uh consent agenda for new business can I please get a motion so Mo Ken second thank Kate uh discussion just want to thank Steve for being than you Steve our that's great and we need a bio Steve I need your biography to turn into bosies okay I'll get it to you player right there thank thanks to Russ for for being our rep for many years all right uh so for section nine all those in favor all right so moves us into our second public comment there anything nothing online um section 11 board questions do we have anything say all
112right um so can I please get a motion then for executive session for the purpose of discussions regarding proposed pending or current litigation a second than Ken discussion all those in favor right then Steve will give you a call in a in a minute if you're available yeah just