001[Music] [Applause] [Music] Good evening everybody. Thank you for the Tuesday, April 22nd work session of the West Senica Central School District. Um we'll begin our meeting with the pledge. If we could stand, please. Mr. Vander, would you lead us in the pledge? I pledge allegiance to the flag of the United States of America and to the republic for it stands one nation under God, indivisible, liberty and justice for all. Thank you. [Applause] We'll do a roll call and I'll start at this end of the table. [Applause] President Mr. Maloney will be joining us a little later. I excuse them. They'll be joining us partially into the meeting. Sarah present. Mara present. Lorine present. Present. Ed present. Superintendent present. Excellent. We are going to move on to our buildings and conditions survey presentation. You want to
002Great. Thank you. So, tonight we're joined by colleagues from Young and Wright architectural firm throughout the winter and early spring. Young and Wright's team has been on site in all of our nine schools. in addition to our nine schools, our Winchester Academy transportation facility and our Ebenezer building doing what is uh required under the 5-year building condition survey as required by New York State Department of Ed. So through a building condition survey, their team was on site, boots on the ground, analyzing everything from the uh current status of our roofs, parking lots, sites, um such as parking lots and sidewalks, mechanical equipment, uh electrical equipment, everything within our building and on on our properties. And so from that building condition survey, they're going to be sharing an overview of the results of that, which will
003really help to guide and inform our next steps for future capital improvement projects. From the building condition survey, we will get a sense of the top priority items that are really in need of our attention from a repair or replacement standpoint. And that coupled with our vision and our goals for how we want to reinvest on our instructional spaces and renovate or update our instructional pa spaces will help to inform our next capital improvement projects. So it's my pleasure to introd introduce Alyssa and Tori from Young and Wright. I will turn it over to them to do an overview of the building condition survey. Hi. Thank you Dr. Krueger and thanks for having us tonight. Um we're excited to share the BCS results with you. Um, as Dr. Krueger said, this is Alyssa Catelyn with
004me. She is our BCS specialist at Yanroy Architectural. So, she's going to run through our BCS and our process and give some demonstration showing the West Sonica BCS records, too. Um, so if you guys have any questions as we go through this, feel free to stop us. But I'm going to hand it over to Alyssa. All right. So, as explained, this is a requirement of the New York State uh for you guys every 5 years. But the similarities between that sentence and what we do for you end pretty much there. Um it is a very simple thing to accomplish what the state asks for, but it is very not helpful to be honest. Uh when you're looking to plan capital improvement projects down the road, if you've ever seen the pamphlet, it's about a quarter
005of the size of my pad of paper here and it's all black and white. Q& A, yes, no, and a couple lines for dollar amounts and that's the end of it. It's still wondering what the state does with it. We've been using them for 20 years now. It's been my neck of the woods for almost all of those. Uh, and I'm not convinced the state does a ton with it. But you guys have the opportunity to get a lot of data at a building aid ratio reimbursement. So, you guys have to spend very little to get a ton of information. And really, the what I want to show you tonight is just the tool that you have to use moving forward. And then share Tori will share a lot of the results. Um, so I'll
006you if you worked in the buildings, you probably saw some of our blue shirts or if you were even on campus kind of at all in that time we were on site for a full two months. Um, and if you sat in this room specifically, you'd see nine different people walk in and out. Every person that was part of our team evaluated something differently. Um, what that means to you, what you should hear in that is that the person that looked at my roofs is the person that has looked at over 300 roofs in Western New York. The person that looked at your mechanical system, the same thing. site. All of those items that Lisa mentioned, all of those are something that an expert in that area looked at. So, we were on time on
007site on campus here for over two months evaluating that and then we came back once the snow cleared up, which was a little sneaky this year. Kind of hang around until March. Um, we did evaluate all of the 86 categories that the state has listed for evaluation. Those are all very helpful. Walls, doors, floors, kind of the building essentials. Um, but as I'm sure it doesn't surprise you guys, there are plenty things the state doesn't ask about that you may want to entertain doing in future capital project work. There's about 40 categories we've added over the years that accomplish some of that. Many of them are related to technology. Honestly, just the forms that the state issues haven't caught up to the technology that you guys use in modern day school facilities. So, we've added
008a series of those things. Intrusion detection systems, secure entrance, you know, kind of IT closets and all that aren't yet on the state forms. Um, we also evaluate a whole bunch of your spaces. As you're building capital projects, you probably want to consider not only the nuts and bolts, but also the spaces that students occupy and how valuable they are to their learning environment. We as architects can offer a very good lens on that. Um, so we evaluate, you know, home rooms, we look at music rooms, we look at science labs, we look at libraries and say, are these meeting the needs of 21st century students? And if not, what's the gap between where you are currently and where you could go and give you an associated cost and renovation with those areas. So, not
009only do we look at all the nuts and bolts, but all the kind of fun and planning things as well. Um, we worked with your in-house team a lot in this process. I'll summarize that all by saying that we're on site for 2 months, but there's 10 other months in that year that we don't get to see. Uh, and then there's also many years worth of history that we also can't innately understand. So, when we did our evaluations, we did spend a lot of the time with Joe Bar, uh, and also with all of the occupants at your buildings to understand the maintenance needs. Um, and especially if your team is really good on covering things up. So, if you have a roof leak and they're really good at replacing the tiles because, you know,
010maybe it's in this room and they don't want people to see it every time there's a meeting, we wouldn't know that there we can't lift every ceiling tile in every building. So, get having some information from your team about the existing concerns is really valuable to you. So, that's all been incorporated uh into the results of this. Something fun for some of us that are architects and hopefully for a few people in your maintenance facilities is that we also scanned all of your drawings. So, if you want to look at this screen right here, uh you can see a little bit of what this resulted in. Um what this means is that instead of having to go to the basement and find a corner to find a drawing, you could say, "Hey, we're here uh
011tonight in West Elementary." We can click that building. What are the years of projects that we've done, you know, since the original construction in 1972? Okay, we want to look at those original buildings. We have the architecturals, electrical, mechanical, plumbing. You can click one of those and within like 3 seconds you're in the drawings for whatever area you're looking at instead of, you know, trying to hunt around. This can be incredibly helpful for solving problems after your building condition survey. But it's also incredibly valuable to our team when we're assessing your facility because we can instantly see, okay, this masonry was built in 1972. It was intended to work in this way. Here's the the flashing detail that allowed water to penet, you know, to move through the exterior wall system. and it allows us
012to give you a better evaluation of that system by having that information at our team's fingertips. It does have a side effect of being incredibly useful for you guys moving forward. So, we've created a digital library of all of your campus's drawings and we have that organized and turned over to you as well. Um, and it's very simple to navigate. There's it's an incredibly useful tool moving forward, but also incredibly useful for us during the process. Switching back over to this um the the key deliverable for the building condition survey is a database of all of the information that we collected. Uh so I will take a couple minutes here to show you what that looks like. Um and this is just one of the buildings. Uh I mentioned that we evaluated the 86 categories
013that the state has and then 40 that we've created of our own. Um you'll see that this building so this is East Senior High School has 300 entries created for it. you're saying, "Okay, Alyssa 86 and 40 don't equal 302." Uh, what is that? What's the gap there? Um, basically what that means is that every time we see a different era of a system, we collect data on it. So, you you're probably not surprised to hear that most school school buildings weren't all built at one time. They have additions and things like that. Uh, if there's windows from different eras, we'll collect that information separately. If there's roofs from different eras, we'll collect that information separately. So, that if you said, "How are our roofs?" I would have three answers for you. if you have
014three different eras of roofs on your building. I'll kind of show you how that works. Um, but that's why there's so much data collected. Um, when I say entry, what I mean is that this this sheet is an entry to me. Um, what we will do for you is tell you where it is, what it looks like, and how much it costs on every single thing in your campus and all of your buildings. So, you shouldn't have any questions when you're moving forward saying, "Well, how are the roofs at that building? How is the boiler at the building?" You should be able to answer that very quickly, and I'll kind of walk you around. So, there's a site plan. In this case, we're looking at pavement. Um, so at East High School, we're looking at
015the pavement for that location. It shows you where it is. So, we have a red light, blue light system. If it's red, it means we found it and there's some concerns that you'll want to consider. If it's blue, that means we found it and it looks good. Um, we don't have any concerns at this time. If you see a cost, we try to give you a cost for anything out 7 years. After that, I don't have a magic eightball far enough to understand what the cost might be, but between now and 7 years, we can give you a pretty good pretty good estimate of what the cost will be. We also show you two photos of the system. Up here is kind of all the things that are required for us to eat. Uh some
016of them being the year of construction, the quantity, this like the units for that. We are on site for a long time. When we take notes, we'll give them to you. This is everything that the reviewer was thinking at that time, everything they thought about evaluating. Bottom leftand corner is a very important one. It's the cost to renovate the system. Our entire goal here is to leave no ambiguities. Um it's not do pay, you know, it's it's here's the area. We're thinking it's heavy duty ashole in this area to this quantity at this cost. When we talk about costs, we're talking about the day of the evaluation, labor and materials. Um, if you guys have been doing this for a while, you'll know that that is not a project cost. So, please don't take the
017numbers at the bottom of these or the numbers on those sheets, add them up, and say we need that dollar project. Uh, that won't carry any of the soft costs that typically go with a project. So, we would need to add all of that in, and that's more of a conversation about how and when we map that out. Um, so this is truly just labor and material. If you said Alyssa, what's a good rule of thumb for taking that to a project cost? I would say pretty much it's usually it's typically an order of one and a half. So, uh, is kind of an average, but as you go through the process of project planning. Um, but that just to understand what those numbers are, labor and material for the year that the survey was
018completed and there is a date on every record. So, if three years from now, you're like, what year was that done? That's right on the top of the page. Um, so that's what one entry is. I'll kind of show you. There are more photos. So, if you're like, "Oh, what is it? What does that really look like? Those two pictures weren't quite enough." Um, we'll click to more photos. But I just told you there's a lot of data, right? At each building, there's up to 300 entries, sometimes more for a larger building. How do you find what you're looking for is probably the most important question you could ask me. Um, and I will show you that. So, if you wanted to search for something, this works a little bit like Google, like the more
019vague of something you put in, the more more vague of response you'll get. I searched for roofs. um that pulled two of the 307 to the top of the pile. Uh and this is a good example for how to look at the errors, too. So, at this building, nearly the entirety of the roof was replaced in 2024. You can see a tiny sliver there that isn't colored in. Um and I will, if I switch to the ne next record, it'll show you that tiny sliver that was done in approximately 2010. So, that's kind of the quick summary of how are the roofs at this building. You can do the same thing with any other system. Um, so if you typed in boilers, you would be able to pull up the boilers and you'd say, "Okay,
020we have two boilers, right? They're in red there." Okay, that's flagging me as there's something to do. There's a couple photos of it. You're probably not too surprised when you see those photos. Say, "Yeah, those look a little old." Um, you can kind of, again, you can click to the photos tab to see a few more photos. And then you can go back to the main one here to see the overall condition, remaining useful life, the description of the system, and then a recommended replacement scope as well associated with that. So again, our goal is to give you a very clear picture of what you have, the condition it's in, and how to think about it moving forward. This one did return two results. Um, so again, you can see same room, there's two blue
021squares, different era, right? So these are 2019 boilers that were installed. There's two there. No concern with those two boilers. Uh but again helping you answer the question of how are boilers at the building in a couple of seconds. So can I just ask so you can dial up any area that's been been looked at? Yeah. Yeah. So tonight I'm on a smaller iPad than the one we're turning over to you. So I have this building on it but yes like the you guys have the ability and in general. So if you ask me right now Alyssa could you do that? Not exactly. Um you have that ability. Yes you district has that ability and we have that ability. if I was sitting at anything other than this exact iPad. Uh tonight I just brought
022the one sample building to show you guys. Okay. Um but yeah, you can type in quite literally anything. So if I wanted to type in bathroom a file for the decrepit uh defunct tennis court that's outside the doors here. Uh that wrong building. So I'm at East Senior High School. Yeah, I'm at East Kids put on every day. But yes, there would be an entry for tennis courts. I could type in fields here and kind of just show you how that would work. Um, so like at this at East Senior High School, you can see the long this is long jump specifically. I'll kind of click through a couple of them. Scoreboard that's associated with that field. Uh, the soccer field. So again, you can see kind of the photo showing where it is, condition,
023replacement cost. So yes, we do all things fields. Here's these tennis courts. Um, different building. So senior high school tennis courts. But yeah, that's the goal is that like within a couple seconds you guys as a group could say, "How are the tennis courts at each building?" and we could run that really quickly and give you a summary of exactly how the tennis courts at each building are. You can also organize it by what's our biggest cost at this building, what's our highest concerns. It's it's very nice. Um I'm going to steal a slide from Tori. She won't tell. Uh but it also it also falls all down into Excel. So like this is an incredible tool with the visuals associated with it, but a lot of the times people really just like to sink
024into their sink their teeth into it into Excel. Um the database is done in FileMaker. is basically just a very fancy Excel sheet. Uh so all of this data is extracted and turned over to you guys in Excel too. You have a sample of that in front well you have a copy of that in front of you tonight um summarizing for each building. Yeah, I stole a slide from I won't steal much more. If you guys have any other questions on the BCS process, that's a very high level of kind of what the process looked like, what the tool is that you got and that you can use moving forward. And that really is what it is. It's just a tool to start to think about. Tori is going to give you a highlight of
025each building and kind of what the concerns were of each. Yeah. So, it's question forever. Is this the first um I know we've done our building submission surveys. Is this the first time it's been done like this? So, we did a hybrid one last time, which to be honest, our takeaway afterwards was let's not do that again because it was it was like the best and the worst of both worlds. So, in short, yes, we have done your BCS before. This version is by far a more complete. That's my question. This is the first time this has been used. But in theory, the next time you do it, this can build upon itself then. Yeah. So, and but what honestly what we found is that it typically doesn't really, not that it doesn't, we have
026a ton of useful information that helps us go back in. But what we found is the most important thing is having a fresh set of eyes look at everything 5 years. There really is a lot of value in that because within 5 years a lot can change for better or for worse. And we we have found that it's significantly better to go back and truly look at everything as if we'd never looked at anything. Yeah, understood. But it it could help seeing the difference. Oh, yeah. Yes. For sure. Cuz then you have a marked point in time to say, did it get significantly worse or better cracks in the building? So that my question about it is looking at it say the next one, will there be the old one separate in the new one
027or is there history now? Yes. Like hey, this is the boiler. This was the boiler last time. Like is it We do use that history to our advantage when revisit when returning to sites because it gives you a snapshot in time to understand. Usually one of the most valuable things is are things kind of going on the trajectory you would normally expect or are they veering off of that for better or for worse. Masonry is one of probably the most poignant areas where that's really valuable to us is being able to see a point in time where masonry looked like something and or had a certain condition to it. If that doesn't change at all in 5 years, it's a pretty good indication that it's fairly stable. If it changes significantly in 5 years, this
028can apply to other systems, too. But that marked point in time is definitely valuable in our evaluation and giving you better data moving forward. Thank you. Yep. All right. So, as Alyssa was saying, what makes this a really useful tool is all that information that Alyssa was going through gets linked to an Excel file. Um and that file is sorted by building um type of scope remaining useful life and um the cost for it. So um it's much easier to digest. So those summaries that you have with you kind of give that outline so you can kind of give an idea of what is at each building, the top priorities. And as we were going through your BCS, there were some common things that we saw throughout the district um that we just wanted to
029let you guys know. Um, so some of the common things that we saw were district-wide generator upgrades, a lot of mechanical upgrades, and how that can tie into air conditioning in the future, um, and elementary school playgrounds, which I know you guys are aware of, too. And since you guys do have 13 buildings, um, it's a lot of information to go through, so we thought we'd just hit the highlights of each building just to give you guys an idea. So, we'll start with the elementary schools, and you'll see that there's a lot of common threads throughout these as well. Um so at Allenale the unit vents um and controls boiler pumps were all noted for the mechanical systems um Clinton playgrounds um air handling units equipment things like that a lot of electrical upgrades. Northwood
030Elementary playground popped up there too. um interior renovations like restrooms um and again more mechanical equipment upgrades. Winchester Potter. Um the restrooms renovations came up here too. Um as well the playgrounds and sidewalks at this [Applause] building West Elementary. Um parking lots and sidewalks, tennis courts. There you go, Vince. It's up there. um kitchen, library, nurses, [Applause] bathrooms at the middle schools. Um I'm going to say mechanical equipment about 50 times today, but it was a lot of mechanical equipment that's outdated at the schools. Interior renovations here. Um doors, windows, restrooms at West Middle. Um the pool was an item that popped up as a priority. um outdated mechanical equipment, some interior renovations to consider, um restrooms and science rooms, and at the high school. Um interior renovations, gym floor, locker, pool, bathrooms, which I
031know you guys are aware of too, those restrooms there at West Senior. um the pool there, a lot of outdated mechanical equipment, unit vents, um bathrooms, locker rooms. You can see there's a lot of commonalities between the buildings. Can I seen fire alarm pop up a few on a few slides? What is that? Yeah, let's go back. This thing that goes off. I know what it is, but ours are functioning appropriately at this point. Yeah, it's usually that the code has incre like has changed since the last time it was completed. Um, so right now there's a the latest codes require for voice annunciation in every room. What the system that you have was installed in was code compliant and is code compliant until you choose to touch it again. Um, but right now the
032codes have changed in a way that when we review it says yes, please consider upgrading this to the latest edition, which in the case of fire alarms would be voice annunciation in every classroom. Got it. Thank you. Of course. And we also took a look at your other district properties. So the Ebenezer building, Winchester Academy, transportation building, um, and the maintenance building. Um, and some top priorities that came up for the Ebenezer building and, um, the bus garage was roofs, um, mechanical upgrades, and a lot of building envelope items like doors and windows. And so while you may look at the sheets in front of you and say that's a lot, um we look at those sheets and say that the amount that we found in every building is very typical. It is in no
033way concerning to us. There is nothing that we phoned home immediately about and we didn't pick up the phone and call. Those are the most concerning items. So we didn't walk out of your building and say there's anything that needs to be fixed tomorrow. Right? That's like tier one. Tier two, are there plenty of things you should consider down the road? Yes. Another thing just to keep in mind is that when we're doing this, we're trying to buy you guys the most flexibility with the state to complete anything you may want to do down the road and to give you a tool to plan moving forward. So, we heer on the side of giving you a cost to replace the system rather than not because when you ask us for the survey and you go
034to look at the fire alarm record or the tennis courts record to find that we said no replacement isn't really that helpful if you wanted to replace it, right? And most of the time if you're going to look at something, it's because you probably want to finish it. Um, and it's more helpful to see a cost in that area to say like, okay, well, if we chose to do the tennis courts, what would it cost if we wanted to look at that? Or if we chose to do the fire alarm, what would it cost? So, we try to give you a cost for anything that we can, you know, with some degree of accuracy predict for the next seven years. So, we heer on the side of giving you a cost if you ever wanted
035to look at that system. So, when you see the totals at each building, know that our goal was to show you as much as possible, not as little as possible. um so that you have as much flexibility with both with the state and with your own planning team to look at that. So the numbers that you have on there are in no way alarming to us. Uh it's very typical especially for a district of your size and magnitude. It's very that's very like each building is within what I would expect to see by far. You're not on any degree of um like anything scary or alarming. You guys have very clearly maintained consistent projects at your buildings to maintain your facilities. So there's nothing concerning that we see there. It's just a good sign to
036say, "Okay, let's take a look at this. see what we need to include in the cycle for planning for the future. But sometimes we have people look at them that they're just, you know, from someone who looks at buildings all the time in this capacity, I didn't see anything, you know, out of whack. Very much very much so as, you know, a typical school district of Western New York um that has maintained their facilities. It's not like you have a massive gap to make up for or anything like that. Okay. All right. So now we have all this information, the current information on your buildings, so we can start fine-tuning West Senica's long-term plan. Um, so we'll work with your team and your facilities committee to start to rank and prioritize all the different BCS
037scope that's in these records. And you guys can start to figure out how to prioritize the BCS things that should be addressed and also those educational needs and blend the two together into an upcoming capital project. And then this really works as a living document for West Enica that we can continually update for you on a long-term basis. So once you start allocating specific things for the next capital project, you can start putting things on a future capital project that you know will be coming down the road so that you really have the next 5 10 15 years laid out in a cohesive timeline. So, next steps. Um, along with all these BCS records that our BCS team had, we also have roof scans that we got done. Um, air conditioning study results that we
038will pass along to you guys to be able to digest and review and we can start prioritizing and ranking and going through all this information for you guys. That's it. Any questions? Thank you for being here. Um, just a few next steps that I'll share with the board and for those um, watching tonight's meeting. We do have a follow-up meeting planned on May 13th with Young and Wright's team to come out and we will do a a deeper dive into each building's building condition survey. So on May 13th, we start with reviewing in greater detail both high schools where the high school principles and the head custodians will be invited to that meeting. Then we'll transition to do the same for our middle schools and our elementary schools. So, we've actually carved out about six
039hours of time together on May 13th so that we can have a more detailed review of all of our building condition surveys with those that are actually in the spaces using the spaces so that they can give us some feedback on um some of the priorities that they're seeing. In addition to the priorities that are things that we may need to give attention to, I think um the ideal capital improvement project is balancing our wants and our needs, the things that need to be addressed so that we can responsibly maintain our buildings, but then what are our desires and goals instructionally and that are aligned with our strategic plan so that we can really be invent innovative in renovating our buildings in a way that's the best use of those spaces. So, some things that
040we're going to have to have discussion around as a facilities committee. Pools come to mind. We saw pools are a need. Are we going to continue to renovate our four existing pools at the middle school and high school level or may we consider that there's a more functional space as we did here at West Elementary where the pool was filled in and we now have an auxiliary gym. I think those are things where we have to have some philosophical and instructional conversation around the use of the pool and also the ongoing and substantial maintenance costs affiliated with a pool. Some other what I would call instructional how are we using our spaces today. When we went through our elementary schools, we saw in four of our five schools, our locker rooms are not being used
041as locker rooms. Our locker rooms are really being used as storage spaces. Children are not changing for fizzed class. So, we have a lot of square footage that isn't being utilized as a functional locker room. Might we do something different with a space of that nature, either for greater functional storage or for some other use. Some other desires that came out as we were facilit as we were visiting our buildings and meeting with the principles and the custodians are things that might be more aesthetically related. We have ceiling tiles with water damage for example. We have cafeterias that are pretty outdated where principles have expressed a desire to have acoustic paneling or sound dampening paneling within our cafeterias. So those are all things that I would say are on the the list of things that
042are are wanted or requests that our principles and those using our spaces have. So our work as a facilities committee will be to look first so that we can be looking at this responsibly first what are the needs that we have to address in a future capital improvement project. What does that mean for us financially with the maximum cost allowance that's allowable for renovations that we make to a space? And then what additional improvements or enhancements might we be able to make so that we can really maximize for the benefit of our students those instructional spaces. So we'll start that work on May 13th. that will really be a deeper dive at each building to greater understand the needs of our buildings through the building condition survey. But then there'll be ongoing work with the
043facilities committee to really discuss how do we want to use our spaces for long-term and for instructional uses. So um you we certainly look forward to additional conversations and work by our building facilities committee. Uh the last thing that I wanted to note because I do know it is a desire of this building. East Senior has been um vocal about the need for improvements to their baseball diamonds. That may not be something that's reflected in a building condition survey because they may have been on site in November and December when the baseball diamonds were covered in snow. Yet we know from those using that space that that is a need and proper drainage for example of that baseball diamond is is a critical point. So there's some things that that we know in district that
044may not be reflected here as Alyssa mentioned. So another reason why working with the facilities committee is critically important because those are people who are in our buildings every day and have an additional level of information about what the needs are on site. So thank you for the overview and the information very much appreciated. Um I kind of jumped in before the board had an opportunity to ask questions. So, I'd like to just offer if there's any questions that you have for Alyssa or Tori regarding the building condition survey or, you know, related to um the next steps with our facilities committee. [Applause] I think it's I love it. I mean, this is some great stuff for us to access. Yeah. Great. Um, I know the last one that we were talking about, they were
045talking about how our heating and cooling systems like we're, you know, we're were not great. Um, but I also know there's a law that's been passed where if it's too warm, right, we have to cancel school or move the kids to an air conditioned space. I know this doesn't account for that, but this data can clearly help us. Um, so I'm going to guess the one thing that probably wouldn't be in here was how can spaces be air conditioned. That would be a separate. So you guys smiling. I do. I love this question. Uh, so you guys had this foresight at the point of requesting your building condition survey. So you're correct in that that is not an overview of the normal building condition survey. But something I didn't dive into is that the state
046gives you 41 cents a square foot to evaluate your facilities. We are not even half of that. uh to perform this detailed of a survey. So imagine what it should cost you to fill out just the paperwork. Um but since we aren't even half of that to facilitate actually doing the survey, you still have like an extra 22 cents that you can spend, you know, on your building condition surveys and getting more data that you want. So you guys took a great opportunity of that. You did three things. First one was arc flash testing. So this is very exciting. Uh now when someone opens an electrical panel, they will know the proper gear that they need to be wearing to work on that panel. That is incredibly valuable to the three people that do that
047on an yearly basis and incredibly smart as a school district to provide. So that was something that you accomplished as part of your building condition survey. You got building aid on that. Next thing that you did was you got roof scans of your building. I say got, but I meant I actually should say you will get because like the snow just melted down a couple weeks ago and then you know showed back up again last week. They can only scan roofs when there's not snow on them. So, those are currently scheduled by TMCO to come out and evaluate as soon as the weather breaks. They obviously have a log of things since November that they're working through, but you guys are in that list. Uh, so you will get roof scans of all of your
048uh buildings. And then the third thing, our flash roof, you just brought air conditioning. Thank you. Uh, so you guys also got an evaluation of what it would mean to truly implement air conditioning in each building and that is no like task. Uh so you had an engineer come out to your facility and actually look at in every single room and as a plantwide system what type of installation you would need to air condition your buildings. So that is well above and beyond the building condition survey. But by doing it right now you get building aid on it which is an incredibly smart strategy and gets returned to you within a year. Um so you guys really took advantage of what the state is using this for is get good data about your buildings so
049that you can plan for how you want to use them. Um so that is all of your own brilliance. uh we're just here to facilitate it. But you got those three extra things on top of your duties. And we requested the air conditioning study and survey to be done in a in accordance with knowing that this change is coming from New York State with a maximum allowable temperature in classrooms. And where I think we can be really smart and strategic from a long-term planning perspective is if we are replacing HVAC units or classroom unit uh units to do that simultaneously with air conditioning maybe the best recommendation. What would be shortsighted is if we make the the necessary improvements that are listed here as priority one items and we tackle boilers and HVAC units uh
050in univvent units in classrooms and then 3 years later decide we want to air condition those spaces. I I doubt that's a a strategic long-term plan for us. If we're going to seriously give consideration to air conditioning spaces, whether it's spaces within an a building or an entire building, to do that in a comprehensive way, um is is likely the best design for us. And I'll certainly defer to the professionals on this, but for us to have that information now as we're considering other mechanical and HVAC systems, um, it seems, you know, well timed for us to be considering that. And I just had one question more for clarity. When we talk about the surveys, it didn't mention auditoriums. And when we talk about things we did separately, the auditorium survey was a separate one.
051And I know that's coming up on the vote and I wouldn't want anyone to think, well, that didn't show up on your list tonight. So, that was a separate survey that we discussed. Yeah. And if you do look through the summary sheets, you'll see on there the auditoriums are on there and we'll mark through our BCS slated to take place this upcoming capital improvement project. So, there'll be a note on there. So, they are part of the survey. Yep. Anyone else? Excellent. Thank you guys. Thank you for being here. Appreciate it. [Applause] We'll move on to uh number three, new business. Couple of cool things here. Uh the area one's budget vote and that's our um I believe we're voting on we have to approve their budget. Um and part of that we all contribute
052to that. So hope to check it out. Uh I would like to if anyone wants to make a motion in any way towards that. I'll make a motion to uh pass the Bosey's budget. Motion to approve. I'll second. Second. Any discussion on it? I want to discuss anything related to that. All in favor? I. Anyone opposed? Passes 70. Next one. I actually uh this is B. This is the board of education vote for three candidates and I believe there's three seats, right? That's what we're doing is we're throwing our support behind these three candidates. Um you guys will see one of them is Mary and I'm sure she'd be very excited that we're doing that. Um uh what I've read about the other two people seem really good. Um so if I can have a
053motion. Anyone? I'll make the motion to approve 3B. I'll second it. You'll second 3B. Is there any discussion on it other than what I just said before? Okay. Uh, all in favor? I. Anyone opposed? That's a 70. We'll move on to our board of education discussion. We hand it over to you now or we'll get that out of the way. Sure. Sure. Thank you. Wanted to have a discussion with the board regarding uh meet the candidates. We had previously set out a save the date for a meet the candidates event in May which uh annually districts often host so that community members can meet the candidates that are running for the school board, learn about their background, their priorities as a school board member, etc. Um, however, yesterday afternoon, uh, it closed for the opportunity
054for individuals to submit, uh, their paperwork and and signatures necessary to be a candidate on our upcoming school budget uh, vote and budget election and or school board election rather. And we have one candidate who is running for the school board, Edient. Um, we have two vacant seats. So what that means is that our community will be able to come out and vote for that one candidate on the election on May 20th. The other vacancy, the other second vacant seat will be filled by right in vote. So the community will have the opportunity to write in a candidate. This could mean that we get someone who has a grassroots effort and while they didn't submit the paperwork by the deadline, they now have a desire or an interest to run for the school board and
055may start a grassroots effort on social media or through lawn signs to express their interest to the community. Individuals will be eligible to be considered for the school board that second vacant seat by right-in vote. The individuals who receive the top two votes will receive those two seats, each of which are three-year terms. So that may be Mr. Bedient or it may be writein votes, but whoever should receive the top two uh number of votes will be our next two board members. So given that we only have one official candidate whose name will appear on the ballot, the other will be by writing. there really isn't a a need to have a meet the candidates night and before we simply took the the task of cancelling that event wanted to have an opportunity that for
056the board to have discussion and also for the community and the public to understand why we would be cancelling the meet the candidates event. I have a question. I I think that makes sense. Um, but I my question is about, you know, if somebody was able to go through the process and get on the ballot, is there a way to have like their bio out there or um an expression as to why they're running? So, not officially because in order to be on the ballot, they needed to have submitted all of their paperwork and signatures by yesterday afternoon. So anyone who submitted all of that by the deadline will be the only individuals in this case one individual on the ballot. So anyone else who now comes forward since the ballot is set and Mr.
057Bedant will appear as number one on the ballot as our only official candidate. Anyone else who may express an interest, it would be in a much less official capacity. truly that grassroots effort. We as a district could um you know certainly allow an opportunity for any official candidates to have a bio in our publications as we have in the past or a bio on our website. But anyone who's that kind of grassroots effort would be unofficial in nature and and we wouldn't be able to consider them as an official candidate. That makes sense. [Applause] any thought on using that night um if we're having multiple students who were interested in the student role that we that could be an opportunity for them for for them to introduce themselves. Yeah, we could certainly give consideration to
058that. when the policy committee met to discuss the exeicio student board members uh one of the the criterias that we had was that the applications for students would be due by May 15th. So we the meet the candidates night was actually scheduled prior to that and students who are expressing an interest in being an exeicio student board member they submit their their paperwork. So, their application, their reference letters, all get submitted to the building principal by May 15th. If there's more than one student who expresses an interest, then the building principal may meet with students um and hold kind of an interview, if you will, but we did not write into the regulation or policy that there would be a public meeting of student exeicio board member candidates. I just didn't know if that'd be
059an opportunity. But that's I mean otherwise I'm okay with it cuz unless all the public came through that night and it's not official, [Applause] right? Any other feedback? Okay. Then then we'll go forward in cancelling the official meet the candidates night. We will still um give bio bios as we have in the past of any of our candidates. in this case, one official candidate uh that whose name will appear on the May 20th ballot. Okay. Okay. Thank you. Move on. Uh the next thing I wanted to discuss was our board of education endear self evaluation. I just want to get us all on the same page with that. Um do you want to update us on the evaluation that we completed? It's been a couple months, but it it what it reflects is something that
060we kind of have known all along that one of the areas we'll move forward in and considering work on is our board goals. Um, but that we've made progress in and the goals that we do have we have made progress this year, but one of the areas we want to focus on is making sure that our goals going into next year action based and reflective of the direction of the district. Excellent. And I know um we at some point maybe a small committee of us want to look at the questions and make sure that they're going towards what we feel should be board goals. Um am I am I correct in saying that or I would imagine what will happen is we'll likely either request or um Dr. guru will initiate some sort of retreat
061um where we'll actually look at at goals and do the work with that because it's it's fairly time consuming and um I think that you know it's it's worth doing but it's something that probably will be you know a summer goal for us to to spend greater amount of time on and then we can work the questions to make sure that they're that we're answering on the thing. I think the the way the questions are phrased um from the the tool that we're using are um done in a way that will align with with whatever goals we create because it's it's meant to be kind of a a comparative data of of any board's work. Great. Okay. I appreciate that and thank you for all the work that you put into that. Um anything else
062on board discussion? Anything anyone wants [Applause] to discuss? Oh, everyone good? Okay. I don't think I have anything. Um, so we can move um I'd like to make a motion to enter an executive session for discussion related to the employment history of a particular person. I'll make that motion. So, may I have a second? I'll second it. Any discussion? All in favor? I. Anyone opposed? 70. Okay. I'll let everyone know that we're going to go into executive. When we come out, we'll basically just close the meeting. There's going to be no public business um voted on after that. So if any students seeing their signatures can come up now. Yeah, we'll take care of you now. You don't have to wait around. Thank you.