001I know it's really crowded over there. I'd like to call the meeting to order with the pledge of allegiance and a moment of silence. I pledge algiance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible with liberty and justice for all. Okay. Uh we are not going to do an executive session at the beginning. Do we have any announcements? >> Okay. Student highlights. Fantastic. I walked in this this afternoon. I was going to say this morning. It's so great to see this many people here and it's so great to see this many students from our elementary school. So all of you I think are sitting down which is fantastic. I could have Thank you. >> Okay. I think we were going to try
002to move up the tenure which are under item 4 A and 4 B. So we'll move those up next and then so next up is um tenor appointment for Stephen partial middle school counselor. I need a motion to approve the tenor appointment counselor. >> So moved. >> Any discussion? >> Oh okay. [laughter] You're on [laughter] >> with great enthusiasm. I am so glad that Steve is part of our team. He could not be here tonight. I should say everything. He is coaching uh our modified uh boys basketball. He is Brian and I actually were just talking about him on the way down to the meeting. He is so positive. He puts things in perspective. You know, we hit the jackpot when he decided to come to middle school. So I enthusiastically say that we we
003love having Steve with us and I'm so glad he's >> all in favor. >> I oppose passes 5. Congratulations. [applause] [snorts] >> Okay. Next, I need a motion to approve the tenure appointment of Nicole Stram Strammanai, elementary school teacher. >> So, can I give a little rundown first or do we move first? [laughter] Second. >> Okay, >> discussion. You're up. >> Oh, fantastic. This is all new to me. >> Oh, now I get to embarrass mine and Nicole. So, are you allowed to stand up and come on up real quick just so I can talk to you? So again, an honor and a privilege to work with Nicole. I know Nicole probably the least amount of time of everybody in this room, but I can tell you based off of everything that I have read
004prior to coming into the district. Everything that she has done for the district has been phenomenal. She makes a broad and great impact with all students, not only during the school year, but she also sees many of the students during the summer camps that she runs throughout the summer as well. She's taught multiple grade levels with multiple varying of student needs and she just brings a smile and a great approach to instruction every day that she's in school. So I have the honor and privilege of recommending tenure for you. I think you are phenomenal. >> All in favor? >> Oppose. Passes. [applause] Thank you. >> Okay. Reports to the board. >> All right. Um, yes, I have a brief presentation uh highlighting student perspective and some actions that are taken because of the student perspective.
005Uh next slide please. Uh so this is our progress. So based on uh some student interest in having a weight room that like a like a utilizing the weight room, Dr. Schneider and I have been collaborating the large lunch and opportunity in the high school for students to utilize their weight room in one way or another. And we hope to have this uh resolution in the future so students can get out there and vote. Um students are very grateful for the special recogn uh recognizations presented through the culture of care especially the pride awards they're wonderful to the high school and um we've given some Dr. Snyder and specifically uh some feedback to cons to improve continuously improve and uh become more personal. Uh, next I please. Uh, yeah. So, students have really expressed their
006desire for their voice to be heard in our high schools anticipated portrait of graduate implementation in the future and how uh real life skills can be implemented into uh the curriculum that they learn. Um, and I think that's just really important to highlight for the board. Uh, that students also want a voice in how the high school will change through uh how we teach. Um and students uh student athletes proposed a consideration to our uh uh athlete director that that uh new cross country bent bags uh and trainers on the soccer team uh be added in some way or another and this should be hopefully this can be acknowledged and we can progress off of this student interest. Um this would be more towards Mr. Roco. >> Y >> um even though I know might
007already been acknowledged and yeah followed that. >> Can I ask a cross country bag? >> Yes. So uh our cross country has uh our the tents have a whole bunch of bags that have slowly disintegrated over time. So this is just a small technical but just um operations thing that we might need new ones that holds the >> Gotcha. Okay. Yeah. more complicated than you know no it's it's something simple I just wanted to touch upon but not go into that much detail about and finally I brought forward to Dr. Snider the student perspective over uh this isn't part of a slide. I I had to add this in at the end. Uh the student perspective on long distance learning uh on our SP Spanish C online course and uh how we can improve in
008the future. So we are working on progressing on that. Uh that's what I've had remote and October. Thank you very much. If there's any questions just let me know. >> Thank you. reports from district administrators. >> I want to say great job of education. It's interesting I can hear both the essential objectives, the priorities, the boards priorities, but also even talking about that's operational. That's operation. So the amount of learning like just listening to great job learning my pleasure to welcome Mr. Dashler to provide his report from the elementary school first. >> Fantastic. So, what a month we had. So, it was my first big pumpkin day and it was a day to be remembered forever. Um, and it was also my first trick-or- treat session at the high school. So, thanks to the high
009school for opening up your boards. That was quite a phenomenal turnout. Um, I was able to display my costume for the couple of days, which happened to be a large and h charge pumpkin as well, which surprised some of the students. Um other than that we are heavy into our um looking at our grading and looking at the report cards. So teachers are diving into the final grades of the seme or the quarter um working and collaborating with parents to determine when their parent teacher conferences will be held. We've worked as a team to really look and try to streamline some of the topics that we're going to be discussing with our parents to build consistency through our conferences prek through fourth grade. And just really excited again to start getting into the darker days
010of winter, but yet the shinier days and brighter days of celebrating the holiday months. >> Good evening everyone. How are you? Um I have a several different prongs of recognition. So first of all uh it goes without saying I need to recognize Nancy Miller who is our administrative intern uh this year. Nancy has done an amazing job. There is no job she's like won't tackle or take on. And um she has helped uh strain myself. She has provided a lot of on the spot professional development. If I say uh Nancy, I think the teachers are needing this. She's like, I'll take care of it. I'll look into it. I'll support them. So just today while we were doing a forum during that time she pulled uh five or six teachers who one of the uh
011one group was our new teachers that was sort of volunttoled but we had some veteran teachers who were like I would really like to know more about uh and the principal level was I ready and uh how to use I Ready and how to help inform your instruction and then progress monitor and so we had for example Gary Bulock was like I would like to know more about that and so Nancy facilitated that and We got a lot of positive feedback in terms of that professional development also during our forum time which is a great time for some teachers to use that as professional development. So I need to recognize Nancy. I'd also like to recognize the folks as obviously you can tell we are coming up on our big celebration um our Veterans Day
012celebration. All the people and I do have a little side story today um who made that possible. I will and Kelly I'll give you the list. I will miss somebody, but I need to recognize Kathy Abdinaser, Shannon Petroski, a veteran herself, uh, Christian Degrade, Megan France, Christy Byron, Charlie Smith, also a veteran, Kelly Slater, and and [laughter] Mr. Roco in particular today. My story today about recognizing Mr. Roco. So, uh, there was a banner for Fuffle. The new banner we ordered didn't, uh, hang right on the pillars and so got the lift. They couldn't get up. Uh Andy is afraid of heights. Oh my god. There was ringing of hands and anything and whatever. Whatever. Brian Rock was like, I'll get on the lift. Brian Rocker today. And Andy's Andy gets up 60 feet on
013the lift, hangs the banner. He's I'm down there. Don't make sure you don't hook the banner. And looks at me like, thanks. Thank you. [laughter] But just uh it's a team effort and I'd like to thank everybody. We have our big celebration coming up on Friday. >> Thank you, Miss Taylor. And from high school, Dr. >> M's brief because you're going to hear from me again later. Uh but one thing I want to shout out is Mr. Roco sports season. We're wrapping it up right now. Still some runners running. Um but it was a great season and we left with two sectional championships which was awesome. um unfortunate night last night with our soccer teams, but we'll be up to second camp. Proud of that. Um and then I want to highlight something we did
014with the teachers this last week um as part of our round table. One of the emphasis this year at the high school is respect and relationships. And so we hear a lot about behaviors of students, from administrators, uh from the staff. And so what we did is as a group, we identified core behaviors that we see, actions that we think should be taken, and then I made them commit to those actions. Um so if we want to do these things we also have to commit to it now. Um so it's a fun activity where we are able to narrow down to support commitments that we'll make collectively as a high school group. And now my next step is to take that to my student leadership team next month and have them also look through the
015feedback from the teachers commit to things and share some of that back have them share back to students in forum about what they're seeing leaders in the building behavior deficits in our building and how we can address those. >> Thank you Dr. Snider. I do want to say and be at that meeting to be facilitated was outstanding directly aligned with the culture caring essential objective and our emphasis on student management really trying to make sure that we're um better understanding perception data around student management in our buildings and make sure there's consistent administrative responses out to our athletic director. Thank you for being here tonight. >> Yes. So two things bags so we saw the need for them in sectionals. So, we are in the process of purching two new tents to help out with
016the >> business official. >> Not yet. [laughter] >> But yeah, big thanks to Pat Tyler for not donating but allowing us to and Jeff Vanderver for coordinating to pick up the 10 bags because if you were at the game, the girls game, it was nasty weather for the sectional finals. when those girls got to the field and saw the test there as a school to see their face compared to Mary and Gananda who did not have a tent there. So, but not that we might need and others we were Miss Taylor, myself, Mr. while we were OSHA compliant. Just making sure. [laughter] But the the boys and girls soccer sectional run has been so fun and incredible to be a part of. Um for our our athletes and coaches to see the time and effort
017that they put into it and really showcase what they're doing. It's been really fun. especially the community, the support, like paying eight bucks a game to drive uh 60 60 minutes plus to a game and should see the support. It's pretty cool to see um how we represent our our teams. And we are not done with Dr. Snider said. So, our boys and girls have the same opportunity and a very high chance to do what our boys and girls soccer team did as a boys and girls sectional champions. It's going to be at Lechworth this upcoming Saturday. Um, I had a really, uh, productive phone call this morning, uh, kind of conference call with our nurse, uh, our nurse director, Eliza Weiss, the middle school nurse, Nick Weiss, and the high school nurse, uh, Joy
018Reynolds on concussion protocol and the return to play and return to learn. Um, protocols we have in place now and kind of what we're thinking we want to recommend to you here in the near future. Uh, one of those would be uh if an coach, referee, whoever asks a student to get off the field, whether it's the practice or contest, um, that they're going to go through these protocols that we discussed today and one being that they have to be seen by a urgent care or primary doctor if they're exhibiting X, Y, and Z. Um, currently we don't have that practice and I think it is it would behoo us not to to uh protect our kids and for potential to a second brain injury would be pretty catastrophic. So uh we recognize this lapse
019and trying to take action to correct it and lot of work to do kind of like the trainer but um best interest for our kids. I appreciate their time to get together today during really just high energy day to kind of put the pause and talk about student safety. >> Might you just add an update on where we are with athletic trainer? I know we spent a lot of time and energy trying to correct the effective brownstone. Where are we in that process? >> Yes. So again, lots of time and energy. the the previous physical therapists at Brownstone prior to the um Latimore they are only certified in PT physical therapy educational law and regulation are telling us that it's not telling us it is law that it has to be the certification of athletic
020trainer even though PT is higher on the ladder than athletic trainer um you cannot hire them to be the athletic trainer without certification and what does Does that mean for them that showed expressed interest 20 more credits in going back to school? So I had a call with a national organization where they look at specs around Wayne County and and determine how much Lions Wayne etc are paying athletic trainers and then they throw a contract at us and hopefully negotiate if it's too high to see what works best. But they need that at a athletic trainer certification. >> I'll just throw in there to clarify. So we were hoping to be in front of the curve by creating our own athletic trainer position and the board accepted my recommendation to create the position. We went
021through civil service created the title and then we have not had any applicants. The reason we don't have applicants that are viable is because they don't have the correct uh certification as required by educational law. And so now uh Mr. is looking at the workound for that. So hopefully there's we have not abandoned >> and again we are not alone in this it's all way coming >> and if you could please take that back to your peers because I think that's on my as well for conversation. >> It's my pleasure to now welcome Miss Hoodie who's going to share uh information around instruction innovation and prevention. Thank you. Um recently, um Bridget, Rob, and Pete and I had the pleasure of taking a group of students, one including Ronan, um to the changemaker hog, which
022was put on by an organization called World Savvy through um Fingerlakes Boseies. It was a full day conference uh event and really it was a great time for the adults and the students to collaborate together and then work separately um to help. So the students had an opportunity to kind of hone into their own thinking as well as the adults learned best practices around really facilitating the change the kids might be looking for. A lot of time spent around, you know, recognizing how students and society overall has changed, has evolved over time, and what students really need now that we might not be providing the best for them at this particular point. So, how can education evolve? How can the classroom evolve? How can opportunities evolve? And so, it was a really great day. It
023tailored itself in the afternoon to looking at the New York State portrait of a blue or blueprints portrait of a graduate. I'm getting my words convinced portrait of a graduate which um also aligns to this thinking, the critical thinking, the academic standards, the um real world life skills, practices that the kids will, you know, be looking will be looking for within our portrait. Um and so it was a great opportunity for us to collaborate and work together. The kids were fantastic. Um, and the next step in that is towards the end of November, Chelsea and Brian and Bridget are going with me to the leadership component of that. It's a two-day training, how to add new work closies. Um, so we're looking forward to just continuing that work. We also have a plan to work
024also to pull together kids. This wouldn't be known to the kids quite yet, but pulling the kids back together. So to talk more about that, we're pulling in some of Rob Bridges student leadership groups. Um the uh elevating youth voice group. There's we have lots of little groups of kids that are working on their leadership potential and we want to bring them all together and really capitalize on the movement above if they have to share. >> Actually very excited after the day. It really was very well done. Like wait Karen I have the idea. So now Karen and I are collaborating and Karen will take the lead on we're going to try and replicate a similar experience at Williamson for our teachers during the March conference that we just thought it was really impactful was
025great opportunity for students to share their voice and so we're looking for greater opportunities for more more of us as adults to hear directly from the voices of the students. So uh that's the works now we can take that back to the student groups as well. Thank you. Uh our assistant superintendent student and family services misstor. Uh good evening everybody. My update tonight really revolves around our community school coordinators. Um so we have one in each building uh this year. So we have Aaron Rowley, Lisa Ryan, and Ali Saints here. Um and I just want to highlight all of the work that they are doing. They take a very proactive approach to make sure that they're identifying resources that can be helpful to our students and their families. Um but they're also there in a
026moment's time when there is a need um to be able to work with families. So, all of them are extremely dedicated and very creative in their thinking. Um, and uh been really excited to be able to see the work that they're doing. >> And it is official. I guess we didn't know anything about the purchase of new tents. I'm sure we're going to have a conversation after this meeting. >> Um, tonight I want to give an update on the director of the of facilities position. uh we started the process of identifying uh a successful candidate uh with a pool of 17 candidates. Uh after the vetting process we brought in 10 candidates for the stakeholder committee interviews. Um after um the interviews we reviewed all the candidates and submitted confidence ratings and from there five
027candidates were selected to move on to the final interview with the superintendent. Um and tonight I am proud to say that we um have identified and secured a director of facilities. Uh his name is William Bennett and he's going to be joining us on November 12th. Uh he comes he brings a wealth of experience in facilities and um management in schools. He has served as the director of facilities at Gates Chili for four years and he also was the assistant supervisor of building and grounds at Spencerport for seven years. uh Bill um in talking with him, he wanted to thank us for this opportunity and he is looking forward to joining the Williamson team. I am also very excited to welcome William to the team and I look forward to the leadership and expertise that
028he is going to bring to our facilities department. Um my final update is just that I'm going to be sharing um a reserve update later on in the meeting today. So she'll get to talk a lot more in just a little later on agenda. Thank you very much to all of the administrative team. I have quite a bit to say we have been busy lately has been it would be an understatement. It has been just a whirlwind the flurry of activity between HR uh other operational items and instructional updates. So I do want to start with uh myself and uh um Ry and Sarah and actually Veronica went on Monday evening. We all attended a rural schools association uh community forum on Monday evening that was hosted by David Posies. uh there the director of
029rural schools association David Little uh both presented but also did some listening and the purpose of that event was from the advocacy standpoint. Valley Rural School Association tries to listen to the concerns that are on the minds of rural school districts across the state. And in fact, they have a number of these convenings that are scheduled right now across uh New York State between now and a month from now. And then they use that to actually generate their advocacy efforts. Uh topics that came up on Monday evening were uh reliable and federal funding sources, electric vehicle bus uh transition of our fleet, teacher teacher and staffing shortages, max town bill, and funding for school resource officers. So it'll be interesting to see what they hear uh from across the state, but very much aligned with
030the things that we've been talking about here in Williamson. So uh people were sharing the same concerns that we've been mentioning. I also want to share with you that myself uh Karen Hoodie uh Penny Johnston and Dr. Snider participated in a financial literacy workshop yesterday uh at Wayne Fingerlakes Boseies and that was pro uh provided by a couple consultants. Uh the intent was to expand team understanding of financial literacy in our districts just because uh they said bluntly we're up for a tough financial uh fiscal landscape that we're going to be navigating and uh Bosey's perspective on that was we need to expand the understanding from our team's perspective so they understand when it's Penny and I saying you know we don't have that money to spend that our teams understand it can be part
031of the solution as we're thinking about efficiencies and effective models for operations. and instruction. A couple noteworthy things uh that they did share. I think it's important that the board understand uh they fully anticipate uh one of the consultants works closely in the capital region meaning Albany and they fully are expecting that we will see flat aid or or at best a 2% increase and they think that that's optimistic that we might likely see a 1% increase on our aid. Uh, if you'll recollect, last year I a 2% increase that we did secure last year was about $200,000. 1% would be about $100,000. I'm going to give you the math. On a $30 million budget, a rollover budget of 5% is $1.5 million. So, you can already see the challenge as we're going into the
032next budgeting cycle. I think that's important that we're talking about it now so folks have an understanding of what we're going to be up when we build that next budget. The other piece of information which I have not yet heard in my CSO groups uh and I don't know that Penny did in the uh school business official groups is they are predicting they're anticipating 20% increases in our healthcare costs again. Uh we experienced that uh three years ago. Yeah, three years ago I was still at Honeyway. That's going to that's going to really be an ouch for school districts across our region and across the state. So again, anticipating a 20% increase in healthcare cost. On top of that, already what I shared with you, the 5% rollover. I want to thank Penny for her
033work on the director facilities hiring process. Nice job. Uh could not be more thrilled with the highly qualified candidate pool that we had. I cannot believe there were five finalists that I interviewed for that director facilities position. And I want to share with you even in our instructional administrative positions, it's unheard of five finalists. It was that strong and competitive of a pool. So thank Penny for her work and for all the other participants in the process. Um well but we haven't yet accepted a resignation for the purpose of taking another position. I do want to share uh with you that we are position now with a process for the director of student family services vacancy that will result as uh you know as I'm sorry that will be the result of uh Rachel Liberator
034moving on to a different professional opportunity. I do want to at this time thank Rachel for her years of service. She has 16 years in the district and has just served in numerous and plentiful roles and supported teaching, learning, uh, and student outcomes. And I want to thank you, Rachel, for your work. I also want the board and our community to understand that we are positioned as a district to, uh, backfill the position. We have a posting currently. The posting will close this Sunday on Monday, and members of the administrative team will join me to vet our candidates. And so, we will select candidates to bring before committees. Committee interviews are scheduled for next Wednesday. We'll invite candidates in to meet with a committee of approximately 18 folks who are going to sit on the
035committee. Uh the committee will provide confidence ratings and provide strength and concern deep deb debriefing commentary and then uh finalists will be welcomed back to meet with me on next Friday. So the process will move along pretty quickly. It'll be another very busy week in Williamson next week. Uh that being said, I bring this to your attention because if you're watching your own calendars, we don't have another board meeting after tonight until December 3rd. It is going to be my ask respectfully that the board convene if I identify a successful candidate. If it's a successful process, I would like to have the person uh board approved sooner rather than later. Uh in most cases with instructional administrators, they will not give their notice to their home district uh unless they have secured board approval from
036the home district. So, I will be respectfully asking uh and if it's okay with the board that Kelly would reach out and that we would schedule an emergency meeting for the sole purpose of appointing the next director of student and family services. Any questions about that process? Okay, just warming up. [laughter] >> Oh, warm up. >> I thought you were going to say you're warm. >> Oh, no. I did. I got it down to three pages instead of the five. >> That's why I got coffee. [laughter] that gives you less than the >> fun. [laughter] I'm actually very excited to share that uh the building principles and assistant principles will be working very closely in the upcoming weeks to support development of our board of education visit itineraries. And so I know that you're going
037to talk a little later on in the agenda about your own uh care to connect uh initiatives, but I'm very excited to be able to showcase teaching, learning uh and the incredible practices that are happening across the district. I've asked that our building principles are very intentional around trying to invite you into the initiatives that we have launched recently as well as that are closely aligned with the essential objectives. And so my hope is that you get to see our new math expressions program at the elementary, that you get to see collaborative classroom at the elementary, that you potentially get to see a distance learning experience at the high school and our new reading program at the middle school. So very excited. Uh what the board of education can anticipate is that you'll see about
038eight classrooms. You'll spend about 15 minutes in the classrooms and then you'll have an opportunity to come back and meet with the building principal and myself and debrief and talk about what you saw. So uh stay tuned. More to come. Uh KT, you're up on deck first. Your visit is actually in January. So, she's got the most pressure on her right now to coordinate with teachers. Uh our instructional staff are aware that this is an opportunity to highlight and showcase them. This is not a gotcha in any way, shape or form. It's not part of observation and so uh hopefully they will volunteer and you'll have more than enough teachers who are willing to welcome them into the classroom. Uh [clears throat] I can't remember I think Karen uh Hoodie actually mentioned I'm very excited.
039Something that fills my cup or fuels my soul is superintendent student advisory council. I'm very proud to share with you that uh upon recommendation from secondary teachers, I have just under 40 uh recommend recommended students for participation this year, grades 9 through 12 who will meet with me for superintendent student advisory council. I'm shifting my uh process or approach a little bit this year. I've never actually built in a teach piece and I think it's important that our uh students start gaining access to civic readiness and government and economics and so uh I'm building in an opportunity to do both capital improvement project presentations with our students and ask and allow them the opportunity to ask questions. Also going to build in an opportunity to do the same when it comes time for budget season.
040So very excited about that and still waiting on RSVPs. I'll let you know what our total count is but that will actually launch in December. District safety. A lot happening right now in the district around district safety. We got our first district safety committee meeting on October 15th. Uh we talked about our purpose and our why why are we here meeting as a team. Uh we introduced our new school resource officer and he was able to share some of the things that he's observed. So he has since he arrived here been conducting what I would call an informal audit of our campus and our procedures and he's got a whole list of things that he and I and the building principles are working on. So, he has been a very welcome addition and he also
041is not afraid to roll up his sleeves and he's trying to get things done. So, we're not waiting and saying, "Hey, can you give somebody free?" He's yet he's rolling up his sleeves. Uh, something else the board should know is that a subset of the district safety committee. We had our first meeting today. It's a FAMP food allergy management prevention plan subcommittee. uh we will be putting together an articulation of best practice looking at the New York State guidance around allergies and anaphylactics anaphylactic uh responses uh to food allergies and we will present on that later this year but our we are first meeting this afternoon I'm thrilled there's eight of us a subset of the district safety committee another point of pride for the district is we launched our Williamson intervention team and that's
042wit very witty right Mr. uh Whittley uh Wit is our intervention team and this is really in response to uh the uh Governor Hokll uh requirement that all counties have a crisis intervention team, this is like an extension of that. So, in the event the district becomes aware that we have any concerns about students who may have made threats of harm to yourself, to others, to the school district, this is a way for us to uh have ongoing monthly monitoring of those students and to bring in community partners. I'm very proud we have not only the Wayne County Sheriff's Department actually wrote them down so I wouldn't forget anybody. Uh we have the Department of Social Services, we have Department of Mental Health, Wayne Behavioral Health, and we have Wayne County Probation. They will be
043at the table with us. And why does that matter? It matters because if they're at the table with us, we're not making application and referrals to get students and families help. They're right here and they can be part of the solution to wrap students and support right then and there. So very proud of that. We had our first meeting. Great conversation. Um and I'm looking forward to that continuing work with our community partners. Along the lines of safety, we have our go home early drill scheduled next week, November 13th. Our grenade drill, which is a required radiological emergency evacuation, is scheduled for December 1st. And then lastly, and I will only speak briefly on facilities. I want everyone to know that I did get a status update on our vape sensors for the high school.
044Uh they were shipped on October 29th and so they were going to check to make sure that they were still in route or should have arrived. We have cabling now in our high school front gang bathrooms and the cabling is supposed to be finished in the back gang bathrooms any time now. So we'll have those sensors uh installed soon. Uh at the time of installation, Rob uh I'm sorry, Dr. Snider uh will make sure that there is a communication to our students during form as well as we will push out communication to our families so that they're aware that the vape vape sensors have gone live. Uh we are still in a holding pattern on wrapping up the 2022 capital improvement project, working closely with legal on that. Uh I wish I had more to
045share with that but it's just a slow painful process uh to try and wrap that up and then I will be sharing a little later in the agenda the uh formal presentation on the 2025 capital improvement project which we'll go out to vote on December 10th. Thank you. That concludes [laughter] still warming up. Thank you. Okay. District committee reports. Um, we had curriculum council on October 16th, which I think >> wellness committee was October 22nd. Um and then technology committee was last week October 29th. >> I did attend that. Um we encouraged silicon for the the tech thing. Um especially sections three and four. If you guys want to look over that sometime, you can do that as well. But um and then we talked about Jack Matise is working on procedural documents called SOPs,
046>> standards of procedures. >> Um in the case that maybe Michaela isn't around or something like that. So we have like things written down how we do things when we do them. >> Is that another articulation document? [laughter] >> This is Bridget's favorite word. >> Yes, it is. um audits were put in place uh so the users in our system will be audited on a regular basis so that people in the system are supposed to be in the system and those that are not uh and then there's been training for fishing schemes as well that will be happening in the district so that when our teachers and staff and maybe even our students I don't know if they get I don't think they're allowed to get emails from outside but so our teachers or staff
047get pushy emails at the >> I mean we're leading the >> yeah sure I don't mind talking a little bit about it we took what we ended up doing is we talked about our next steps in terms of professional development with curricular council so so [clears throat] we had some articles to take a look at just around building stamina and rigor in the classroom We um looked at survey results from all of the superintendent conferencing and some feedback forms from others to decide what our next step be. Each um content area had set a literacy goal, a literacy and stamina building goal. Um so we took a look at those and really just generally tried to get a good sense of what was going on in the district so we could decide what where we
048were headed next. >> Seems like there's a lot of good conversation. >> Yeah. Everyone had to pick from a a set of things that were available to us and we have to pick. So the conversation was kind of like everybody at the table could have read something different. It was kind of nice. [clears throat] Uh building and grounds was cancelled. Okay. Uh districts harvest fest was October 22nd. Some of you throw the pumpkins up. Who won this year? >> Uh, who won this year? Wait a minute. >> Christy Bills. >> Yes. >> Away from >> Mr. Mr. [laughter] >> Shout out to Gary. >> Yes. A shout out to Gary. Uh, bankrupt. He drew us the most beautiful like pumpkin diagram. >> Perfect. Yes. Gave you a target. Gave us a target. [snorts] literally uh
049big pumpkin day was last Friday and it's listed under the past ones but the public >> but I think it's still listed down below. >> It is I just give a quick shout out to Alicia and Stephanie. We had over 140 volunteers in our building that night. All coordinated through them with their support. It was absolutely phenomenal. >> That's awesome. >> I think I was talking to the Yakles who they said that was the first year and that they had done it where we didn't have a ride around town. >> So that was kind of sad, but it was probably the worst weather day we've had. >> [laughter] >> You have tie-dye t-shirts. >> We did not. >> Always next year. >> I think Jeff just volunteered. [laughter] >> Okay. Uh for County School Boards
050Association and Rural Schools Association. I know Bett mentioned the one that you guys went to Monday, but you went yesterday to the one in >> I did and it was it was informative. Penny was there with me as well. So, um it was nice to see someone else that I did. [laughter] >> Um two people spoke. David Little was one of them who's the RSA executive director. Um but Ryan Davis is the director of economic development of Ontario County spoke. Um and it was interesting. Um so Ontario County is he's he's talking about housing. It's economic development. So he's he said they're in need of like500 housing units to stay in the current population that they're at. Um, and of course they need more, but the electric grid is actually the thing that's standing in
051the way of them building more houses. And um, the current one that he's working on is going to be between 12 million and 24 million, I think you said, just to get electric to the place where they start moving. So you can imagine what the added cost of housing will be as that continues. Um, and he said one one of the things that I think I took with me. So he said 25 a 25 bus charging uh station. How how many housing how many housing units do you think that that takes up? So if you were to build the same amount of energy for the 25 bus charging station, how many houses? >> It's 180. >> 180 houses is what a building >> for 25 buses to be charged. You think about that. So, what
052he's looking at is that we need housing and we need this bus station at the same time and they they conflict with each other and they both affect the schools in different ways. So, um but he's going to be meeting with the the superintendents of Wayne County. So, um, but I thought that that was a it was interesting to see that side of it. So, it's not just that we don't have the electric, but that we don't have the electric and it's also steps into the housing market and conflicts with that as well. So, um, New York is facing up a lot. You know, he talked about the centralized, we have a centralized system of electric in New York where it goes down Route 90 and it goes off of there and as we shut
053down the the gas and oil plants and start more green energy, it's not as centralized as it was and it doesn't use a centralized system well. So, he says there's problems with that as well and the green technologies or the green energy isn't as far advanced as it should be. is we're closing things down and green isn't picking it back up. So, he's there's a lot of things that New York has set into law that really stand in the way of of all that's ahead. So, it it was good. It was a good meeting. Was there anything else that you thought? >> No. Well, to add on to your part about the 12 to 24 million for those houses, they had said that the base just to get to that would start the house out
054at $60,000 for each house just to get the electric cost in just to get to the >> place. And so are they moving forward with that? they or that's what they're saying they would need. >> That's what they're saying they would need. I don't know if they said they were going for >> I think they're still negotiating the price of it. >> There was a a school district there that shared they they bought two electric buses in like 2022 and um shared that it cost 70 cents per mile more to run them than diesel buses which I thought was really interesting. Naples. So, they secured the >> grant. Yeah. And not to mention that they break down on cold days and if it's really cold, the bus can heat up enough to have students on
055it. So, [laughter] >> this isn't surprising. >> I'll be quiet. >> What's surprising is that New York just doesn't listen to >> the problem. [laughter] It's important to note language still there's no more purchasing and by 2032 our whole our whole fleet has to be >> so that language >> I know >> they did talk about >> there's there's I mean at some point there New York State will have to realize that there's a realistic expectation that cannot occur with districts this past year where they had propositions to purchase electric. So actually Bloomfield was one of them. Bloomfield actually it wasn't for buses. It was for the charging stations as part of the transportation facility and that was actually um a z a no they could not receive community feedback was around it was linked
056to the buses and it felt like it then supported their ability to actually vote on their capital reserve for transportation purchases because the vote had the community has to authorize the expenditure via capital transportation account which we do. Well, that's what I'm asking. I know there were some that got voted down in the spring. >> So, has the state um said anything about that? Like, if the voters don't allow you to purchase, >> whether it's the bus, the the infrastructure you need, whatever, it's all capital. >> David Little, the night of hours on Monday said something effective. We're going to end up having districts out of compliance. The reality is if the voters don't authorize us to expense the monies for the electric buses and we have to by bus we're out of compliance. >>
057Well, either way you're out of compliance. So at some point >> you're either breaking the law because you're spending it without voter approval or you're breaking the law because you're not getting it. It'll be the former not the latter. The former is you won't be able to spend money without voter authorization period. So what are the other but there is not a response there's not there has not been a response to that inquiry >> I suspect there will be a lot of districts I know there was more than one I remember seeing that in May in our area that voted no >> I think he did say that we should contact RGB and see if they would even allow us to put in the HR station because they would have the same. So before you
058plan to build one, you have to go to RGA and talk about >> get approval from them. >> We have had our um electrification study um completed. Um there the next step would be to see about contacting the utility company. Um but from what I've been told is the utility company will not be completely forthright with how much it's going to cost to get the power to where it needs to be unless you're like committing that you're going to do project. >> So exciting. [laughter] is the word. >> The advocacy remains in court. >> So it was great that so many of us were able to go on Monday and Tuesday night. So thank you. >> Uh PCS. >> Hi. I'm going to start small. Obviously with volunteering nothing is small but um so upcoming
059obviously is the veterans day celebration. Uh we have organized and we have volunteers there to support the students while they are cooking scarily cooking. I was there last year and serving the veterans which is a lot of fun. Um during Harvest Fest, we were able on very short notice to uh get approval from MOS locally. Uh and they supplied all of the juice that was served to the students that morning. Um and then uh we received an awesome card as well as MOS that was signed by all the students to say thank you for it. It just reminds us of why we do it. Um our trick-or- treat event was the biggest to date as our third year. Uh we had 30 doors this year and just over 300 trick-or-treaters. Uh thank you to the
060board and also the admin team for having doors to the event as well. Uh the transportation department actually brought a haunted bus. >> Yeah, that was awesome. >> Yes. And it backed right up to the the door for the the kitchen. So the students walked up those cement stairs through the bus and out the front. And it was the kids had a blast with it. It was so much fun. So, we're looking to continue to expand that again next year. And we we're loving just watching how much it grows and how much the kids are loving it. Um, very new as of when Patty walked in the meeting earlier. Um, and thank you to Bridget for helping to implement this. We have 101 members. >> Award membership. >> Yeah. So I I mean I couldn't
061find anything in our fivey year history of being really over 50 people for the most part. Last year was our biggest year and we continue to grow and it's it's awesome. Um and then this morning uh we learned that we have been awarded a grant from the national PTA uh for $3,000. Uh so only like our main core group of people in the PTSA group uh are aware of this and we'll be sharing it on social media tomorrow. Um the grant is for Create with Kindness which is sponsored by Tik Tok which I feel is weird for [laughter] um but anyway um however so with the grant the program is supposed to um support students that are ages 13 and up and their parents and caregivers to uh create an open and interactive discussion uh
062about their online experiences and equip families with practical information and resources to h enhance online safety as teens use various digital platforms. Um, so I have to do a a required training learning session just about the grant and what we have to do in a couple of weeks, but I would guess that next month and right after the school year, we'll really start digging into it because we do have to have the the event completed, I think, by the end of May. >> Can you say that one more time? I caught all that. What is a grant for? >> Um, it's create with kindness. That is for students ages 13 and up and their parents and caregivers to create an interactive discussion with teens and their families about their online experiences and equip their families
063with practical information and resources to enhance online safety as teens use various digital platforms. >> Thank you. Thank you for reading this. >> You're very welcome. [laughter] I say it was actually a really awesome um one that we were awarded. I've seen all the the stuff come out about digital enhancements and safety for our students and our district and so we're really looking forward to making that happen. So >> thank you. [applause] >> Okay. Um board reports. I need a motion to approve the cse. >> So move. >> Any discussion? All in favor? >> Opposes 5. High school spot. >> I don't know. I think he >> So the next slide. So one of our essential objectives this year is literacy. So we are uh going to be presenting a little bit more in depth
064than we did just last week or last month plan our approach to addressing literacy um diagnosing our gaps at the high school and things that we're already doing. Next slide. So, just to remind you of the goal, what we're going to do is we are going to administer the ISL 912 literacy skills assessment to our students and our hope is to show a 10% gain in that what their score is in November to what their score is in June. So, is currently next slide is currently not an assessment that we're using at the high school. So, this is all brand new to us. Um, we're excited because it's going to allow us to drill down on some really specific literacy skills that right now we're kind of operating and moving through uh our pacing guides
065at the high school. We're supposed to be teaching kids, checking off the standards, but we don't really have a way of assessing them and seeing what those gaps are or addressing them on level. So, I have an example up there of one of the standards that you might see. So, determine one or more themes or central ideas in a text. analyzes development including how it emerges and it's shaped and refined by specific details objectively and accurately summarized the text that is one of dozens of standards that students are assessed on and there's substandards within that below um that we'll be able to see um again globally we want to see where are kids falling short and then uh going back to the teachers to see how we can address those in each individual classroom so
066if we go to the next slide something that I'm working with our teacher leaders on rolling out um across the instructional level is a protocol for looking at data. So again, something that hasn't been happening at the high schools. Our teachers have not been sitting down collectively discussing data because they haven't had a shared assessment to unpack that with. So I've been working with the department leaders for each group and we're going to go through a book study and it's going to be the data wise protocol handbook. It's uh from Harvard and just an eightstep process for talking about data at the classroom, building and district level. And so if you go to the next slide, um it starts with organizing a group which we actually already have. You get to organize your collaborative group.
067Step two is building the knowledge of the assessment with the staff. So we're going to start throughout the year. It's really going to be ongoing because we're delivering at the same time as we're teaching. Um it's rolling out the assessment. What does it mean? What are the standards? What do they align with things that are happening in your classroom? We're going to do all that through our staff meetings and our round tables throughout the year. Um, step three is to administer the assessment. We're actually again administering the assessment pretty early and building the ship as we as we go. So, we're going to administer the assessment in November. Go to the next slide, please. Um, and then four, five, six is where the teachers start to dig into the data and unpack it. So, step
068four is to take the data holistically, look at it, and find those emerging themes because we're not looking individual students again. We're looking at tier one global data. Five is to find the problem of the skill gap. So what do you see? And I'm going to do this with the whole staff. What are we seeing as our big skill gaps and then step six is where they go back to their departments and they're going to examine their instructional practices. So we have said as a as a school we fall short on analyzing text. What does that look like in math, science, social studies, business, PE? How can we address that substatement really specific within our department? Next slide. Um, Simon has been appointed as a group. We are to implement or create some kind of
069strategic plan. So, I will work with the building team, the department chairs to think about what this is going to look like at a building level. And then they're going to take that and go back to their department and identify what that looks like in their department. Um, and then eight is that you modify your progress throughout the year. So, every time that you see you're making progress, which is those little benchmark assessments, if our kids are growing, you can move on and identify a new problem. So really if you're living within that data swoosh, um if you look back at it, you don't have to go back, but it's kind of goes back between steps four and eight repeatedly because you're always looking for gaps and identifying the gaps. You're never done with your
070literacy initiative, right? Maybe addressing something. Um so uh hopefully this just becomes something that we live and start doing naturally at the high school level and every few months we're cycling back and identifying new tier one gaps. So Chelsea is going to talk about some of the things that we're already doing on the spectrum of literacy what it means. >> So thank you. Perfect. Um so while we are gearing up for this data cycle, our teachers and students are really buying into some of the literacy initiives that we started in high school. So recently our AP US history course um identified a standard of integrating literacy standards. Um so they took uh the teacher asked students to take multiple primary source documents analyze them for both tone and meaning and then they asked she asked
071those students to write a graph about uh both the loyalist perspective of the revolution and the patriot perspective of the revolution and have these two sides kind of uh patriot versus loyalist rap battle. Um, so the students took all this information, integrated it, and they wrote their own lyrics and rap, and then using some of uh the professional learning that she experienced during our Super Tuesday, she um guided them on using AI to turn their rap into a musical masterpiece. We're going to play one of the seven excellent revolutionary rap battle hits uh legend I believe excuse me. Um, if you could please play Red Coats in the interview for the audience. French soldiers on you without Reolution across the ocean world of art. Just wait and see. All right. So, this is my new
072playlist for my car. If you hear some people at B High School, it's probably me and the songs. Um, they're excellent. Uh, but in addition to integrating literacy in new and creative ways, we are also teaching the slide for me. Thank you. We are also doing this common writing strategy across all of our social studies classrooms. You'll see this poster in all of our classrooms that teaches social studies. Um, the teal strategy, topic evidence analysis, and linking. So all of our students across all grade levels are using that same writing strategy in social studies. Science is also taking on some really awesome vocabulary strategies. So what we're seeing here is an earth science classroom and these are ninth graders who are um really just beginning to attack our high school literacy standards. and to identify
073and help retain some of the vocabulary that were they were learning about rocks and minerals. Um they played Pictionary together and it was a super successful lesson. When I followed up with the teacher after this review, she said their assessment scores in the vocabulary area increased tremendously using this strategy. Um, so some of the properties that you're seeing students play dictionary here with are taste, streak, I believe hardness, I can't tell the rest, but they had it figured out. It was really a great interactive lesson. One more. And then in English 11, they have the weekly vocabulary books that are being implemented. So every every week they have about 20 vocabulary words that they're expected to define, identify synonyms, antms, and then use them in a sentence. And then they're assessing them. So again, we're
074integrating vocabulary across all these different content areas and our literacy standards as well. >> So our next steps been our summary. Um so we're going to move on with data. We're really trying to drive data home with our teachers, bringing data in. We're not just looking at standards and checking them off on a calendar, but we're really trying to look at the data, make sure we're moving students. Um we're increasing vertical alignment with writing standards, vocabulary standards. Uh we're trying to incorporate a wider range. is a wide spectrum of what it looks like and sounds like Nicole's Cole's example up there with the hip-hop battles reminds me a lot of Hamilton and how so many kids all of a sudden the history and performance theater and that's because that's litery right so there's more to
075come so we're doing the book circle uh we are going to do an instructional share out so having people in the pool stand up with their staff and share some of the ideas they have what they're doing in the classrooms um and we're going to start looking for opportunities to assess writing once we can get the skill center Um clarify this intervention plan for literacy. This spans across just English like you said science >> science studies math class. So Il is a general literacy it has a general literacy assessments. These are standards that you'll see in any aspect for any classroom and content area. And so it's looking for skill deficits that our students have and how we try to across all content areas. >> And and to be clear there's for these literacy standards
076in New York State there's a a substandard for each core area. So math social science science. So there are literacy standards across >> and I may just draw your attention to the document. So the essential objectives identified by the board the first pillar is student achievement and you'll see right there right under student achievement literacy. So districtwide the focus is on reading and literacy and writing. And so it's exciting when you hear Dr. Snider and present but everything they talk about is aligned directly with board objectives or essential objectives what we want to focus on. So great question. Thank you very much. >> Okay, next we have resurgent. >> Yeah, >> if you can make it to like rap or even >> [laughter] >> you would actually get a crowd. >> Did you know that
077on AI the other day, you can create a a fake podcast like a question answer has different voices in there and so you >> I could do [laughter] that. I could have done that. >> And I've seen that shared >> challenge accepted. >> I knew I could [laughter] put your own voice right in there. So, tonight I'm going to present the reserve plan and discuss how we are strategically managing the district's finances to ensure long-term um stability and financial health. I'm going to briefly go over what reserves are, what the state controllers views of reserves are, and what our reserve summary looks like uh right now. And they go into each individual reserve that we have. Uh reserves are essentially um a mechanism just like a personal savings account to save money, set aside money
078uh for future capital projects or uncertainties that may come up uh or even in aspects of like financial instability. um you know with not being sure what the state aid is going to do. Uh with saving for future capital projects, it can help eliminate the amount of debt that we need to um bring on and it would eliminate some interest costs for us as long as well as some other uh legal fees with issuing that. um they can help us uh prevent taking on um financial stress from unknown risks such as uh lawsuits um events from mother nature. Um and it also again like I said um gives us a little stability in uncertain times. I just want to read what the um state controller says. um says, "Planning today and saving incrementally for expected
079future events can help mitigate the financial impact of major non-reoccurring or unforeseen expenditures on your annual operating budget. It's important to note and be reminded that reserve funds should not merely be a parking lot for extra cash. It must um be established with a clear intent and purpose that aligns with statutory authorizations. This is an overall view of what we currently have in our reserve accounts and what the activity was last year in 2425. The beginning of 2425, we started with about $13.5 million in reserves. We utilized about 750,000, most of that being with bus purchases. Um and then we contributed just over $3 million. 1.8 million went into our capital reserve and one almost 1.3 million went into uh the vehicle transportation reserve. Uh as you can see um we still have higher interest
080rates. Um so we are still um seeing a lot of money coming in in interest. we made almost $600,000 in interest uh last year. So at the end of the year, we ended up with about $16.5 million in general fund reserves. Um it's important to note that there is going to be a good chunk coming out of the if um the capital project is approved by the voters, there will be a good chunk that I'll talk about later coming out of the capital reserve. Um we also have a debt service fund that is held separately and um that is basically in relation to our debt that we have. Um we did uh bond last year. So that $169,000 came from um the premiums that we received on those bonds. the unemployment reserve. Um we used
081about three million or sorry $3,000 um to pay um unemployment claims. Uh again, we earned a significant amount of interest on that bit of money there um that we have about $500,000. Um the unemployment reserve is used um to help offset any costs. You know, with New York states um not being sure, you know, how we're going to be funded with the state aid, if we have to do any type of reductions, this reserve is here to help play uh pay for any claims. Uh the New York State employees retirement um reserve and the teachers retirement reserve. we can use that money um as um a revenue source. We can appropriate it when we're creating our our budget to be able to offset some of the district's costs for the ERS and TRS reserves. Um
082we do have in our ERS reserve about three years worth um that we could um pay. Um, and then in the TRS reserve, there is a limit on how much we can have in that reserve, and it's about 10%. So, right now, 10% of our prior year salaries is $900,000, and we have about $836,000 in that. The employee benefits, uh, acured liability reserve helps, um, cover retirement incentives. So when people retire, they can cash in their unused accumulated sick days and this um reserves helps us cover that. The liability reserve um it protects against uh potential property um damage issues or any other types of issues that um might come up. [clears throat] Um there is a uh maximum uh amount that you are allowed to accumulate in there by law and that is 3%
083of your operating budget. Um which for us is approximately 860,000 and we are um under that level. the insurance reserve can help cover um the district um if you know there's something that is not covered by our liability coverage um like pollution, asbestous, mold or um you know if for some reason um we need to cover something above what our insurance will cover for us, it will help us in that event. for example, cyber crime. Um, that can be very expensive. That can cost around, you know, a million dollars. If our coverage is not that high, this reserve would be able to help us out with that. The tax certary reserve um helps protect us against um if we have um someone fighting um a has a property tax challenge filed uh filed against us.
084Right now, Walgreens is um our only um one that we have and right now we do have um enough in there to cover that if it even comes out at the maximum and most times they are reduced down. Our capital reserve um in aggregate right now has almost $7.5 million in it. um capital reserves um can be funded up to the point of where you can predict what your um next capital projects are going to be. Um so we have a couple of we know where we want to be like in the next couple of projects. So um we're well within that limit. Um, if the next capital project is voter approved, uh, Proposition One will use approximately, uh, $3,895,000. If Prop 2 was approved, it would be an additional $830,000 totaling $4,725,000 that would
085come out of that. That would leave $2.7 million left in the reserve at the end of that. Do those do those compound? So like we're still the capper reserve 2016 on here like >> Yeah. So you see that one and then go on to the next one. >> Um we also have um forward here. Um bus purchase reserves and a transportation vehicle reserve which are essentially the same. Um, in July of 2022, the district had paid off of all of their um, bus related bands, and bands are short-term borrowings um, and move towards utilizing reserves. Um, by doing this, it saves us interest that we would be paying on vans and any um, legal fees, bond fees that it would take to um, issue those things. Uh this reserve is also important if um as
086you know if we have to transition and your state does not move away from it. It is good to have the money saved up if we do have to start also buying focusing on electric. Um the debt service reserve is um used to offset um debt. So you can use the debt service reserve to pay you know your principal and interest payments. Um and there is no limit on the debt service reserve as it is related to your debts. Um, so in summary, reserves ensure that we're able to offset future taxpayer expenses um and ma and making sure that the district has um some stability in their in their budgets and um preventing like financial loss or liability and all of that. Um this last slide just shows um what uh reserves are able to
087support operating expenses. It is the employee retirement, the teachers retirement and the unemployment reserves. And then there are the capital um reserves which are subject to voter approval in order to use them. And then um the restricted for uninsured losses, claims or judgments which is the insurance liability and taxiary um reserves. >> How do you think the bus slash transport transportation vehicle reserve? Is that strictly for the vehicle itself or like if we have to spend money on infrastructure for electric buses those reserves towards that or only for the vehicle itself? >> Yeah, it's only I believe it's >> the way it goes. >> Electric vehicles cost $300,000. Thank you. It is the superintendent's recommendation that the board of education accept the research report is presented by our business official this evening. We didn't have
088that on the agenda, but we do typically take action on the reserve report. >> Approve it. Accept the super. So I need a motion to accept >> discussion. All in >> favor moving on to the consent agenda. I need a motion to approve consent agenda. Consent agenda items 6B through 6F as recommended by this department. Any discussion? [snorts] All in favor? I opposed passes. 5. Now we are on old business. Uh BOE connections. I assume this is to talk about because it's in. So, we have to figure out like very generic. >> I'd have to go read read email, but one of the buildings is different, right? I don't remember. >> Middle school and high school would be 7 to 10:30. So you have about 30 minutes time if 7:30 >> actually yes they do.
089[laughter] >> So >> on the record >> and we can't use cafeteria in that time because students are using any room. So is there space we can use here like you've done in the past or you can go up to You can use our pride area. >> Um, and we would have to fill in and get whatever. >> Yeah. But we could do that closer to >> the other consideration for the visits would be I would love for us to have some type of a thank you to the faculty and staff. We welcome you to their classrooms and so you know I love song so I can help you coordinate singing if you'd like to do a side by sing. [laughter] >> We could just lip sync it. >> [laughter] >> I was so intentional
090in bringing up the song. Just if you could give some thought to what that might look like, I'm happy to help support Kelly. >> And that's a thank you to the rooms that we go into. >> It be just like it could be a poster thanking all of them. It could be a video like Kelly or I could hold up the phone video, a thank you message, but it's really nice to push that out after the visit and typically do it the afternoon that they've been there. >> And that's eight classes per school that we're going to. Yeah. Okay. >> The actual itinerary two different paths. So you'll have a path for two will be a path for the other three and um you'll see different so actually combined you'll see hopefully 16 different classrooms.
091>> Okay. >> So each group is 15 classrooms. >> Yeah. >> How early in January was the first one? January 8th. >> Say that again. Ready to go. >> Ready. I think what she actually said was, "Let me get through Veterans Day first." >> She did say that. >> It might have been the message. Yes. [laughter] >> And I might have just said it more nicely than she said it to me. >> That also could be true. [laughter] >> Okay. So, we really need to figure out our stuff by our next meeting because then it's the holidays. Like most things that we buy things they should last through March like >> Okay. >> And then >> we have to do something different when it's elementary school, right? >> A different >> Yes. It would be
092a delayed start time. So 8:15 still an hour with the elementary team. And then in working with Vicki for the transportation department, really the only time that you're going to catch all of them will be at nine o'clock. So you'll go from the elementary to the transportation center and then do coffee donuts, whatever it is you choose to do. You'll have an hour with them. They are very excited to present to the board in the same way they presented to Penny and I recently which was a tour of their facility as well as some teaching about operations there. So we would need to follow with you. We talked about one time helping in the cafeteria lunch. >> It didn't work in the schedule necessarily. If that's something beyond the 10:30, we could I could certainly
093if that's something if you have an interest in serving and I could still work with the building principles on that. But timing wise to coordinate this. You either have to sacrifice the coffee for staff to get everybody before the day starts. >> Is it does that end at 10:30? Is that the idea? >> The visits in both the middle school and high school would end at 10:30. The elementary, it's a longer day because the hour transportation there, it's 8:15 to 12:45 total time with the hour transportation in 15 minutes out of your drive time. So if you would like to serve lunch, you can let me know and I'll stay later and help help serve lunch. >> So what time? >> Should we ask them if they want? >> Yeah. Well, we should, >> right?
094[laughter] >> I don't want to feel obligated. >> Would you like to work with the food service department to see if that's something they would >> want is the So it would be two hours in class frontload conversation class. >> So the question I had would be you'd almost have to make the same offer in each of the buildings. You could not >> work in all three buildings though. >> Uh I can't remember if January 8th is a Wednesday. First lunch starts at 10:49. If it's not a Wednesday, it starts at >> 10:33. You're just serving. Yeah. [laughter] >> It would work at the middle school. It would work at the high school. What time is your last lunch? >> Uh, it goes till 1:00 to 1:30. Okay. So, you actually could do it at
095all. >> So, is that something you'd like them to try and see if their food service >> if they're interested? Right. Some of us go back to work. [laughter] >> I I think it's a way we can hopefully support our food service workers. Sometimes they miss out on the coffee because they're not there till the end of the day >> or when they're there early, they're working. >> Okay. >> Well, yeah, because they'll be serving breakfast when we're there. >> Right. >> All right. So, the principles can have that be part of when they're coordinating. I'll make sure in my subsequent communications with you that I I'll add it to our schedule. >> We're on, >> but we really we're really there to support you guys. We're not there to >> have fun. >> It's
096like if it's if it's gonna make your day worse with us being there like we can stay away. [clears throat] [laughter] >> So, Kelly, if the lunch part works out, can you just change it on our calendars? >> Yep. elementary. >> Yeah, but I don't work as far away. [laughter] >> I might be able to fix. >> So then in December, we just got to figure out what else we need. Like I know we use some things, but we'll have to replenish some things. Yeah, you guys really want to do like that coffee bar. Well, we only have a lot of time. >> Anything else for the connections? >> Uh 2025 capital improvement project update. Yes. So, everyone at the table has seen the presentation several times. >> Pay really close attention. >> I would
097defer to TSA. Would you like me to take you through the presentation? It's there for folks who are watching at home. I don't have to go through it again this evening unless the two of you would like and no pressure. >> Completely not necessary. >> Okay. Thank you. Thanks for >> So, I will share a couple questions. >> I will and then I can take questions. I'll share with you the only update to this presentation from the October Board of Education meeting is that I get it in the timeline of what's coming next. Uh Penny and I will be doing a road show and we're going to go to our economics classes and we're going to present to all of our economics students uh the entirety of the capital improvement project presentation. So that is
098the only shift in the slide deck from the last time I presented. >> Okay, >> questions. I have two questions. one uh someone approached me at one of the sectional games because there's apparently word on the street that the proposition two is old turf field that has not changed has it >> correct >> so it is not true again >> the I was approached at one of the sectional games by someone who said that students and people in the community were saying that the proposition number two is now including full turf out fields as opposed to turf infield side outfield. >> Yes. >> So it's still turf in field out. Correct. >> That's what I thought. Outfield would be considered an alternate. So in the event we come in under on the totality of the
099project, that's something we could say as an alternate. We want to have the turf in the outfield. But it is not right now guarantee. my last understanding and that's what I said. >> What was it cost? Uh if you don't have >> if if you wanted to be deterred from the out >> I do not have >> would that would that be before like the extra projects that we might get to if there's some money left >> there would be conversations around the alternates. There are a number of alternates right there's a lot. >> Yeah. Yeah. So we have to prioritize at that juncture in time. What actually takes priority in the alternate work >> and and how much you have left factors into what can you do exactly or not do because it's >>
100I would say there's a lot of student chatter about that. So I don't know if you would like to say something in the forum to say exactly what it is because there's a lot of student discussion. Well, and I wonder if that's where because >> the person who mentioned it to me said, "Well, kids are saying like >> that doesn't mean >> so I invited myself to go to the economics class, but I certainly could invite myself to go to a forum and present briefly project >> and really want to know they might want to know how much it would be for both fields, >> right? >> Just out of curiosity to explain it. This is X amount. >> Thank you for the recommendation. I will work with Chelsea and Rob around just a quick
101>> in just 8 to 10 minute presentation show. >> So my next question >> for forum you might want to scale that down to >> it right economics class forum. class times four classes. [laughter] >> Lucky them. Well, >> I know. >> I think it's very like getting presenting this in formal. It's very genuine if it comes from our superintendent or other administrators versus students. Second question, what is the process for someone to get an absentee ballot for the December vote? >> I'll defer to our district clerk. Uh actually the absentee ballot applications come up on the website today. So they can download the early mail the absentee or the military application um military application have to be back to me to me by November 14th in order um for that to happen um if
102someone is overseas. >> And what were the other two? Early mail >> early. So we all we have early mail and we have absentee. >> What's the difference? a lot of questions going on with a lot of the district clerks and I know there's some advocacy going on to to get rid of the absentee ballots and just go to early mail or just make them all the same. Um, but we have to offer both currently. So, one is like if you're going to just vote early, the other one is like be on vacation or out of the area. >> Mostly asking about college students that live in my household that try to vote. So, if you're a college student, they would probably do the absentee ballot. Okay. >> They could do either one. It really
103doesn't matter. >> Are the deadlines different? >> So, I have to have all absentee ballots in my hands by five o'clock on December 10th. >> No, I mean the deadline to apply. >> Deadline to apply is seven days prior. >> If you're going if I'm going to mail it, if you come in person, I can give it to you that day. So, >> yes. >> Okay. >> So, I will have them fill out the application. >> Yep. And um I'm working with our communications person. I think we're going to probably roll something out um on social media to let people know. I know our um flyers are are ready to go. So, those will be printed soon um and get requested. >> Thank you. Thank you. Uh, next up is review the 2025 draft work
104guideline documents. So, Kelly and I met and I went over all the stuff that we did in our workshop with her and she updated a lot of this uh in the body of it. We didn't really touch the appendix stuff yet. Correct. >> Correct. Um, so this the document that's in here has the updates that Bridget um dropped in after our workshop and then there was data and contact information that Kelly updated for us. Um the stuff that's in yellow on page four, Kelly, is that because we're still updating things or >> Yeah, I just I um I think I got everybody in here and I know we'll have some changes coming up, so that's kind of why I kind of left it that way. >> That's kind of what I assumed, but I wasn't
105sure. >> Yeah. And then on page um five is that that new table that we had talked about um with the year total budget versus enrollment and the true tax to value tax rate. Penny helped me um with those figures. Um but when Jeff was here, the per pupil expenditure um could vary based on um where you were getting your information from. So, I didn't know if we wanted to delete this because the information could vary. So, that was my question to the board. >> Does anybody have a strong feeling one or the other about whether or not it >> could vary during the year? It just depends on where you're getting information from. Varies, >> right? The source. So, Quar also because Jeff had to call Quar when we were doing this before and
106ask about it and they even recommended that we shouldn't putting that information. >> Could there be like a general >> range? Yeah. Is it because students come and go during the school year? Is it because couldn't you do something? Maybe I'm too simple. If you have >> $30 million budget numbers, >> I don't really know. >> Can we just report the year previous year behind? >> We could probably do that. A purple expendure from the previous year's budget. or is that still a number? >> So like the number could change within a year. >> So >> yeah, like I just said to France, I I did the math. Um the table that's on the next page that says school building data, if you add the enrollment numbers up, it's like not exactly the same number
107as the beds number. That's >> in the chart on page five because it all depends when you pull the >> right. >> So, but if you wanted school, >> right? >> If you wanted to do it, so just remember so this enrollment number in that new table is is K12 and then the building numbers in include UB. So, we don't include >> UPK because it's grant funed. Penny is happy to um think about and come up with an approach for how she could provide you multiple years of data that's not 10 years but a consistent approach and that way >> that's [clears throat] typically what it's probably added to the table that we I feel like there was another section. Yes, I think I had a question on um I know this is going to
108sound really page 2021, but there's a lot of gold in the stuff that got dropped in from um I can't think of the name. the stuff that you got from the Boseis PR that um there's a lot of bolded words and I know when we were doing our workshop you went through and like unbolded a lot and now there's all whole bunch of bolded >> do we really want all the >> that's totally >> random like did is that how it came from them? >> Yes. >> So is it intentional? >> No. >> Probably. Okay. >> Okay. >> And what did you say? So 2021 was my other question about um the committee meeting agendas and notes in the board docs library. >> So we had talked about that in agenda planning. >> Yeah. Because
109we don't we haven't actually been doing that. Correct. >> Correct. >> We want to continue this. We want this in here. Do we want to delete it? Well, and I think the conversation we had is there aren't necessarily agendas for all of those. >> Correct. >> We were going to have someone either an admin or board member report during the board meeting of each. So, I don't think that >> Yeah, I think I would take that out. Okay. Either take it out completely or say that adins and or reps that attend the meetings and provided. >> Okay. And then the appendix we were going to work on for next time. >> Yraft for the tips and what we call the helpful hints and guidelines for prospective board members. >> So I just make that and
110then I just >> Yeah. Like and then Kelly can drop it. What I told her when I met with her after our workshop was focused on the body of it this time and then >> then we can do you want to approve this document at the December meeting without the appendices and then we'll just drop the appendices in afterwards or do you want it as a full document and adopt in January? I don't care what's easier for you. I mostly just want to get >> on page 17 there's a sentence that's talks about an open meeting does not mean the board is holding in public holding a meeting in public should be does that mean that the board is holding a public Yeah. So if you read the first sentence, beware that board meetings are
111not public meetings rather they are meetings held in public and then downable sentences. However, an open meeting does not mean that the board is holding a meeting in public in the sense of public participation discussions for the next The first [snorts] >> an open meeting doesn't mean that we're holding the meeting in public as in the public. >> I know, but in the first sentence you're saying that it is held in public. >> No, it's held in public meaning the public has the right to attend, observe, and be informed. I just >> It's fine. I know what it means. >> No, that's what I'm saying. It fixes itself. Keep reading. It's just the the sentence. The first sentence in that sentence sound like they got >> one says that the meeting is held in public
112and then the other one says that it's >> an open Just put a note. >> Oh, yeah. >> I'm just wondering. [laughter] >> No, that was it for me. >> Thank you. >> Do you guys have a preference to approve it next time? This piece >> of mightatch more. Right. >> So, next meeting and then approving the whole document. [laughter] >> Uh, new business. I need a motion to approve the resolution for lead evaluators for teachers. >> So, move. >> Second. Any discussion >> is required by regulations. >> All in favor? >> I oppose. Passes 5. >> I need a motion to award the snowplow contract for the 2025 2026 school year to all county construction. Any discussion? All in favor? >> Opposed? Passes 5. I need a motion to approve the memorandum of agreement
113with CSEA and employee move. >> Second. >> Any discussion? All in favor? >> I oppose. Passes 5-0. I need a motion to approve the memorandum agreement with CSEA regarding half days and hourly employees. So move. >> Any discussion? >> All in favor? >> Opposed? passes 5-0. I need a motion to approve the memorandum of agreement with CSEA regarding credit hours for salaried employees. So moved. >> Second. >> Any discussion? All in favor? >> I oppose. Passes 5-0. I need a motion to approve the memorandum of agreement with WFA through June 30th, 2026 regarding professional learning opportunities on Saturdays and during break periods. >> So move. >> Second. Any discussion? All in favor? >> I >> oppose. Passes 5-0. I need a motion to approve a memorandum of agreement with WFA regarding announcer pay. >> Second.
114>> Any discussion? All in favor? >> I opposed. Passes 5. I need a motion to approve the committee on preschool special education for the 202526 school year. Second >> any discussion >> just to note H through J on the agenda reflect the inclusion of Mr. Dler as a special committee on special education chair to afford the district greater flexibility in term of the director of student services. Thank you Mr. Willing to support us. All in favor? >> I I >> opposed. Passes 5-0. I need a motion to approve the committee on special education for the 2025 2026 school year. So moved. >> Second. >> Any discussion? All in favor? >> I opposed passes 5. And I need a motion to approve the committee on special education subcommittee for the 202526 school year. >> So move.
115Any discussion? >> I just have a good question. I think I get what it's saying, but you're so good at summarizing things very well. Can you just people that would just >> So, in the interim of us uh appointing and having a new director of student and family services start the position if we have to have any uh committee on special education meetings, Mr. Drestler andor Jess Craft could fill in in the interim of the new person starting. So, Jess Craft is already on the list. Scott Dresler was not on the list. Oh, I think I'm over the wrong one. I thought we were on >> K. I'll get ready for K. >> Okay. All in favor? >> Opposed? >> Passes 5-0. I need a motion to approve the early college access coser agreement with
116Wayne Fingerpost. So >> discussion. >> I'll pass out to Penny. So, there's a new coaster through OC's um where it's called the early college access coaster agreement. Um so, any of the Gemini courses that we take um that we offer through FLCC um we have the opportunity um to go through that closer and we're like reimbursed for we get aid on the um teacher salaries and all that. Thank you. That makes sense. All in favor? >> Opposes 5. >> I need a motion to approve Rachel Liberator as the transition liaison for the remainder of the 2025 school. >> Any discussion? In her work as assistant superintendent of student family services, Rachel discovered that by regulation we are supposed to have the board appoint a transition leazison every year. And so we are making sure we're
117in compiance with that regulation. Thank you, Rachel. All in favor? >> I oppose. >> Passes 5. Um, I need a motion to approve the vending services agreement with vendors. So move any discussion be [laughter] >> I do not know. >> [laughter] [laughter] >> All in favor? >> I opposed. Pass it. >> Um, board of education meeting start time. >> So, this one's this one's my fault. Um, so after our workshop when we talked about end times and all that fun stuff, um, that we don't adhere to, um, I was thinking about after our last meeting and going, how can we get out of here earlier instead of being here till, you know, all hours of the night? So, I kind of would like to propose. I checked with Kelly first to make sure that legally
118we could. We've already set up our meetings for the year. Um, what would you guys think about starting our meetings earlier so that we can get done earlier? >> In theory, done earlier? >> No, not in theory. >> Okay. [laughter] But I do like I do like it. Does it make sense for the admin staff? Would you guys prefer to be here early? School day starts ends at 3ish. It makes more sense to start earlier so you're not hanging around and twing your thumbs until I'm >> sure that's not what they're doing. [laughter] >> Well, you just you're in a holding pattern. >> They're probably just working for an extra three hours until >> Well, so um >> what time can everyone get here? We have to decide what we want to do because there
119are two committees that we usually do right before board meetings. >> Audit and some policy. >> Um so audit we probably can get away with a half hour because most of the time >> we finish before and we have to wait to start drawing. policy would probably need the full hour except for maybe the last one of the year if we've gotten through with all the policies we're supposed to. So we could either start our meetings at 5:30 which is an hour earlier than we normally do >> and then and then do audit at 5. So it' be 5:00 for 5:30 for regular and just go till 10 because that's >> 9. >> Or [laughter] maybe 8:30. >> Or we could start at if we did that and start it at 5:30. You'd have to
120start policy at 4:30 or move policy to a different >> Well, let me ask this. What time can everyone reasonably get here after Wednesday? I think considering winter 500 bucks might as well. >> Yeah. >> Um or I mean that was one proposal is five or you could split the difference and say start at six in which I can just policy not >> the board meeting. and then do policy at four. >> Well, because what we don't what we don't want to do is say, well, the board meeting starts at 5 on this meeting and then next time it starts at 5:30 because that gets too confusing. I think we need to be consistent like our regular always starts at >> I'm support starting at 5:30. Sorry. >> No. So because next month we already
121have the hearing public hearing. Y >> scheduled. >> So the proposal would be to whatever we decide to change it to we change start. >> Okay. So >> so do 5:30 regular meeting >> regular meetings at 5:30. >> Yeah. No, I >> can ask a question. Is that for like this portion that I attend would start at 5:30? >> Perfect. >> Does that work? >> So you want five o'clock? 4 o'clock. >> I mean I am only five minutes from here. Audit policy would start at 4:30. >> Yes. >> Audit would be 5 >> policy 4:30. >> Okay. >> Audit 5 and the regular meeting 5:30. >> Does it The only thing I didn't look to see does it conflict with um which one is it buildings, grounds or safety? One of them, right? Does
122it go till 5 or no? >> Actually, buildings and ground won't be until 5. It's actually curriculum. >> The curriculum's on Thursday. >> Okay. So, it's not Okay. >> All right. I never I didn't go back. >> Those are far enough to adjust it. >> Okay. So, we're good to do that and Kelly >> can do what she's got to do to publicize it. >> Yeah. I think what I'll do is at the next meeting just have we'll just read the board meeting dates for the meeting with the new times. >> That's fine. just to make it totally official and then I'll send it out just say you know I usually send this at the times after we do the rework and just saying board has adopted um >> okay >> your pinky promises >>
123I was going to say I >> and they're done >> based on recent experience I don't think pinky promises you need something a little stronger >> as strong as you think it is double pinky problem. [laughter] I don't know. >> Okay, thank you everyone. Um, next under new business is budget transfers. But these ones we do not need to vote on correctly. Anything we need to know? Uh, meetings, upcoming district committee meetings. We have safety on November 17th at 2:30 and buildings and grounds on December 3rd at 3:30. So that my friend will be a long because that's buildings and grounds public hearing regular board meeting. Um, upcoming district events, there are also a lot of those. End of the 10 week marking period is this Friday. Uh, Veterans Day celebration is also this Friday
124in the middle school at 8:00 a.m. Uh, Veterans Day is next Tuesday, November 11th, and there's no school. Um, elementary school and middle school picture retakes are November 13th. Uh, UPK through 12 has half day and early dismissal throw on November 13th. Parent teacher conferences are on November 13th in all three buildings. UPK through fourth grade has a half day of parent teacher conferences on November 19th. Senior high area all state which I believe is for chorus uh is November 21st and 22nd at Churchville Child High School. Thanksgiving recess is November 26th through the 28th. And then there's another uh half day for UPK through 6th grade on December 2nd. And the public hearing that we just mentioned is December 3rd right here at 6 o'clock. Board of Education highlights. I would like to say
125thank you to Rachel for your 16 years with the district and wish you good luck in your best for >> I would also like to say congratulations to our boys and girls soccer teams for the receptional wins and to tell our administrative team and our athletic director. It was noted by students and parents that we had administrators present >> at every game that I was at and the >> it's a big deal. >> Kids noticed. I had people from other districts say, "Your principal was at your sectional game." >> Yep. So, it was noted and appreciated by parents and students. >> Thank you. >> Sure. >> Any other highlights? I think the Halloweenish harvest festivals we have here pumpkin day are fantastic involve a lot of work to make our students look forward to that
126right something they'll remember for the rest of their lives their kids got it when they used to have this crazy all the pictures that are shared from those events too especially as the kids get older and maybe we're not in the schools as much just likes to be able to just check it. Not just one picture. It's always the other >> public comment. I only have a question about the start time now, so I'm good. >> Uh I need a motion to adjurnn to executive session. Uh I make the motion we enter to executive session for the employment history person or corporation and discussions regarding proposed pending or current litigation.