Board of Education Meeting 8/27/2025

001Scott and Jess are both over there as well, which is nice to have them there to uh invite the students back again. We'll also have representation at schools and schedules tomorrow. Uh back to school bash next week and then following that going right into our first meeting of the year to kick things off. There's already a lot of things in motion. Um also next week I'll have the opportunity to stand in front of the district again um on Tuesday. Perfect. To hopefully get a bunch of teachers to join the membership again. So like I had said at the end of the year we had about 60 teachers sh sign up which was really exciting. Um, also we are going to be kicking off later in September a new fundraiser. Well, new to us. Uh, we're

002doing Square One Art where the students get to make art and then we send it to a company. They print out cataloges individual for the students showing their art on different things like water bottles and shirts and all of that. um the new elementary school art teacher, uh she's actually going to work with us or team up with us and use some of her classroom time to help the students design something fun for their families to be able to order from. So, that will be a fun thing to do. Um we're also starting to plan out other events like roller skating parties. So, we get those on the calendar for students for the fall. Um and then uh new business functioning wise uh the last year across New York State there was a lot of

003well not a lot but quite a few PTAs that went through theft and embezzlement. Um yeah I was kind of surprised but we uh it is now required every year for presidents and treasurers um to take financial responsibility and accountability training. Um it's actually really good for anybody to take. I learned a lot from it. Uh, but I am glad to see that the state is proactively reacting and getting the rest of the PTAs across the state on board and hopefully not have as many legal issues forthcoming. But we have no fear of that. So that's where we're at. >> Thank you so much. I'll see you at the next meeting or next week. >> That's what you're missing out on. >> I know. And I love Thanks everyone. Thank you, Veronica. Okay. Um, I

004need a motion to adjourn to executive session. >> I make a motion to adjourn to executive session for the employment history of particular person. Second. >> All in favor? >> I oppose. Maybe ask for business official. So the only answer would be this would be uh for me would be this is the final meeting where we will not have our administrative team present beginning in September. The entirety of our administrative team will be here. I do want to thank uh athletic director Brian Rackom for being here this evening. thought it was important that he was here to roll out recommendation for board policy specific to eligibility and the accompanying regulation. Uh for your full disclosure, uh he does have a previous commitment. So when he is going to when he's finished with his report, he's

005going to excuse himself. >> Do we need to move that up? >> Can we switch him? >> We can. >> What's that? >> Do you want us to move that up from your business to earlier in the agenda? >> He's actually first administrative report. We're almost there. He's going to go first. >> Okay. Got it. Okay. >> Sorry, just trying to make sure that we're not like holding people up any more than we already have. >> Okay. Reports to the board. >> Rowan, you're up. >> I will speak on Rowan's behalf just to say that uh Miss Dixon and I uh put together a calendar and she'll be connecting with Rowan in the very near future around the schedule for the student report. So, he'll be reporting once monthly. We have those dates identified and

006she'll be reaching out to you in the very near future to give you that update and then we'll be meeting in the very near future to talk about what those reports might look like and our process for how we'll address concerns that the student body bring to you. So, so your first report I can tell you up front I'm pretty confident September 17th correct? >> Yes. >> So, you're on deck just less than a month from now. >> Yep. I sent him the email. having a good summer. >> Yeah. >> Okay. I did share with the board at our last meeting uh I think it was August 13th we had a special meeting and it was right after I think it was right after we did the training. Yes. Because that was the 11th. So,

007I did share with the board that you Bridget and I went to the um training that for county had and that there's a whole program for student reps that you're going to have um access to where he's going to do like the Google Google training or Zoom. I'm not sure what platform he's using. And that the intent is that at the end of the year they'll do something similar where student reps, superintendents, and board presidents come back and like how did the first year go? I assume that's what they're going to talk about and what kinds of things do we need to know for future students. >> There's also another great opportunity I think they're rolling out uh by the state and you will also have an invitation to that as well. And so the

008hope is that you can attend that as well. >> Okay. Uh reports from district administrators >> and mention that. So Mr. Roco, we're going to hear from our athletic director first. >> So it's been a very busy summer. in the uh athletic affairs. But this summer, much of my work focused on organizing and prepping Williamson for the upcoming school year. Probably one of the biggest large or the largest project was bringing the uniforms and uh equipment from the high school over to here at the middle school. Uh so shout out to Alexis Hughes and the student workers for doing that work. I know it was on like a 98 degree day when they chose to do it. Maximum temperature, Brian. I knew that >> not. >> I have my my psychrometer right here. >> So,

009after all that, I did uh inventory on every single um uniform. So, jersey, shorts, uh and much of the equipment. So, all the equipment in the district, but everything here in the middle school. Uh so just so we can be mindful of how what we have what we're ordering and we're doing it purposefully and not just ordering the same things every single year. If things missing though, okay, well let's find out why they were missing. So there's a purpose behind. So every sports equipment and uniforms are now um accounted for and logged in uh the computer. Uh apart with the uh the uniforms, I developed a replacement schedule. So it's going to ensure equity amongst all folk amongst programs, levels, genders. So I kind of mapped it out and let coaches know, hey, in two

010years you're going to be due for uniforms. Uh this year we did cross country wrestling and I think we might be able to do something with uh baseball, softball, not softball. They already had theirs. But a part of that is I'm having the athletes be a part of the design process, which I think had a blast with. So I know cross country uh Patrick Tyler had the the girls and boys like would you guys like for examp show pictures and they voted on it and they came the other day. They look sharp question about that. >> Yep. >> When you say design process we're still using our branded logo. We are still using our branded logo >> because there's a lot of work that went into that >> and coaches are a part of that

011and myself is going to be the final decision maker with Yes, we're not going to do that or let's change it and we or adjust. Yes, branded logos. >> Okay, >> thank you. >> Yep. Um, so I think it's important to have our student athletes a part of the process and much of everything we do with athletics. Um, I'll touch on my eligibility here in a little bit, but uh, we're the season started today. Uh, girls soccer actually won their first match two-0. Uh, so shout out to Coach Clement and the girls soccer team. And lastly, I want extend my gratitude to Patrick Corier and his grounds and facilities crew. Tremendous job with um, helping move equipment, getting the fields ready for really dry summer, really wet spring. dry summer. Uh but he's been uh

012instrumental. So uh my eligibility, I'm gonna pass out some of the work I I did and take a look at it and I'll talk through it. Oops. So before we get into the document, the uh so talking about the process, there was a lot of teacher uh input and even students that had some displeasure with uh the current eligibility process. um it was too subjective. Uh we weren't holding students accountable, etc. So, I asked uh Superintendent Ashton if we could take a look at it and she said absolutely. So, I sent out a message to the community and had um students uh attend a meeting to get stakeholder, not just students, to get stakeholder um feedback and let's help guide the discussion on eligibility. students were there, families, uh administrators, myself, uh it was a

013very productive meeting. So, we took a look at our current uh process and pros and cons of that. And then we took a look at five neighboring districts and to see if they uh what we liked about them, what we didn't like, and that helped me guide my again decision. So, I met with Dr. Schneider and I spoke with uh Superintendent Ashton on my thought process on this and developed this uh document. So if you turn to the second page, so the student athlete is failing two or more courses, the student athlete is going to be ineligible and cannot play in games or contests. This is a change would be a change from the previous um method that if the student athletes got a runaround sheet and was showing giving effort that they were still

014being able to play. The big change for this one is going to be that there is a numeric grade of 65 and if the student is has two or more below 65 and getting a runaround sheet and is not um having that filled out to be over failing one I'm sorry failing one failure or more then they would be ineligible. So back up a little bit. So to become eligible they are uh in return to play the student athlete must have no more than one failure and they must complete that runaround sheet. The teachers must confirm and prove grade of 65 or fewer sorry or higher for the uh for that runaround sheet. I'm back up here. Get away myself. Okay. At five weeks, students failing two or more classes that are 65 or lower,

015then uh they are going to be ineligible. How do they get off that ineligible list? They have to complete a runaround sheet that has to prove that they have over a 65. If they have over a 65, they're going to bring it to Dr. Snyder or myself. I'm going to sign off on that and that student is then eligible to back play in games with the initial ineligibility. That student cannot play in games or contest unless I sign off on that runaround sheet. I just explained it terribly, but the document does a lot much better. Um, so as soon as they know they're great at five weeks, they can take a runaround sheet the next day. So, as soon as grades are posted, if they are failing two or more, they are ineligible. They are

016not playing a contest. They can get that runaround sheet that day and go around to their teachers and have them sign off on it. Am I over 65 now? If yes, okay, sign it and bring it back to me or Dr. Snider and then they can play in contest. If they are not and they are still eligible, they cannot play at any contest >> until they are as it's um how do I want to say this? Prior to this, the old policy was more subjective because it wasn't 65 or higher. It was the teacher just signed off. >> Yes. Ryan can participate. He's improving. He's showing effort. Whatever. Right. >> But it wasn't you had to be passing with a 65 or higher. >> Correct. And that was part of that subjectivity is the student

017showing effort. >> Yes. No. And there was some concerns around that. >> Okay. So the teachers actually put the grades around. >> Yeah. So there's no um it's pretty very black and white. There's a it's a number. >> Are we I don't know if I want to ask this, but are we verifying that when the teacher puts the grade on there, that's the grade that's in schooly also? >> Like they legit have that grade as opposed to >> so whatever is put into when it's posted in their fiveweek interim that is accurate. She says no run. >> So it could be could be yes week now. >> On Monday I go to my teacher and they put in Yep. >> She's got a 67 instead of a 65. Do we verify that the grade in

018schooly is really a 67 and not a 65 or lower? >> Yes. So I have access in schooly. I would search that student and I would check and make sure everything is accurate to what is on the paper. Okay. >> If there are discrepancies, I'm not going to sign it. I'm going to go meet with the teacher and see >> to find out are they really passing or not. >> Um if they do become eligible again I will contact coach as well and I will contact family to let them know that student is able to play in games. >> Okay. >> So the big shift here is it's a number grade not a sign. >> Just a sign off. Yeah. So there's some we're there's some teeth to it. >> Yep. And they only have

019to do that one time after the five week one time. That gives them a little bit longer until let's say it takes them to the the seventh week to do it. Okay, that's fine. But they can do it on that seventh week >> at uh so if you look at the quarter grades and this is where it gets a little bit different. Um and so it's the same process. However, at the quarter grades, so 10, 20, 30, 40, the if they're failing two or more, the student is going to be ineligible. They can't play in contest for five consecutive school days. So, there's no immediate order grade. I'm ineligible. I get my runaround sheet. Nope. You have to wait five school days in order to get that paper. Um, again, it's showing that our um

020student first, student athlete. We need to take a focus on the academics. I did take a look at um when grades are posted because this could be very detrimental to a team and being a former coach. If I had a student that was ineligible during a sectional run and it really crushed us impact when our quarter grades to that degree just make sure you're aware of that. >> What do you mean by that? So there's no when the grades are posted, it's not during a sectional run or a state run. It's going to be in the very beginning. So actually holds more weight to me because the students still can earn those practices, but they're not playing in those games. Um but it's not affecting the the entire that makes sense. >> Um questions on

021that component? So the big change and >> so then they do a runaround sheet after the five days >> same process >> the same process >> just at day six they're able to >> it's five consecutive school days um unique circumstances the last paragraph on the second page this is important uh just I'm hope we're aware that this is not just for athletics it's for all extracurricular especially um music musical. Um if there were a special circumstance where a lead role in a a musical or play was deemed ineligible and it was going to affect the programming of that play or musical, then we could do a appeal. um the principal could could call for an appeal and that would you would give members um that we would decide have them come in explain what's

022going on how is it affecting the programming not that person. So if we can't have the play then um it would be up to that appeal process the questions on that the last part there on the middle school eligibility I didn't change this um I thought I did last year and we had some success with it if you remember I called it MASH mandatory after school study hall and it was wellreceived in our building with the teachers and all that is is if at five and 10 weeks if a student is failing two or more they have to go to study hall. If they don't go to that study hall then they are going to uh they can't play in practice or go to that contest for the day and if they're not showing effort

023after two reports then I can and with decision Miss Taylor have that that call. So, it's been a lengthy process and I want to thank uh the stakeholders that were in that meeting and Miss Ashes has been instrumental with helping me through this. Um, I believe it's it's a good system. It's similar to those districts that we looked at. Like I said, the important part to me is now we have some teeth that's showing that academics is the priority. And this would become this is the draft of the regulation and would also be in the athletic and extracurricular >> for people to >> update on the handbook as well. It should be coming out very soon. Just takes into account all the work that I've been doing with um Bridget and everyone else. >> I

024just have a quick question about the 10 week. So the first bullet is for if your family is two or more. >> Y >> it doesn't specifically state that on the sixth day they can do the runaround, but if they're family just one, it it states that they can do the run on the day six. So can the students who are failing two or more still do the runaround on day six or are they done until the next checkin point? So if they're failing it, >> do does that make sense that question? >> So to become eligible, >> they can't have more than one failure. >> You can have no more than one failure >> to become. >> So to become eligible, you have to drop from two or more to one >> and after

025five days you could do the runaround. >> Okay. So that to be eligible is for the the students who are too. Yes, >> I could we could change that language. >> And if they have one failure, then they do they still have to wait the five days or >> if they have one? No, >> they Okay, they don't have to. >> I have a question. >> Yes. Are all courses considered equal? If they're a mainstream course or an elective course, um so if you're failing to electives, would that be the same thing as failing to like to like science? >> It most certainly would. Yeah. Great question. >> A good question. >> I wanted to make sure our students weren't going to be caught off guard. So there's if this we go this route, um

026Dr. Spy and I plan to push it out to the community and students, but we're going to incorporate a check. So at uh two or three, if we don't know yet, two or three weeks that we'll run a report who is at risk, let's connect them with um the AP, myself, whoever we decide. And then we'll also do it at seven seven weeks as well to make sure that we're not blind signing any any student and we'll run that forward not just athletics again for the Francis for the musical. >> No, that's I think this is a great idea. It also gets the coach involved, right? Like your player may become eligible the fiveweek part or the 10 week. >> I've had more discussions with coaches about this. They're concerned which is good. They should

027be like again student athlete um they wanted to see it they wanted to get their opinion on it so which is great is what we want. >> Is there also a plan to communicate the change to teachers so that they know it's not just sign off on the runaround sheet like they used to but they actually have to put the grade and that the grade matters. >> Yeah, great question. Um so we discussed that as well. I would go to a faculty meeting at the high school, one year at the middle school and talk about the process, why it mattered, make sure you have accurate grades, um explain this whole process to them. >> Okay. >> Just want to thank Brian for all his work this summer on the athletic programming component of the work

028that we the incredible work that we do. uh he's been putting in the hours and boy he's accomplished a lot in a very short amount of time. Sky's limit very proud of the work you've done. >> Thank you. Even with dual sports, the work you've done on that is important. >> So I can give an update on that as well. So we currently have four athletes that are dual sporting. They met the requirements of that 90. Um we did the check-in. We met with coaches. It's been a really good process and it's nice to have the family involved as well. them understand what what's going on. >> And I love the 90. You have to have a 90 to play two sports. I love it. >> I love that we continue to focus on you're

029a student athlete. >> Yep. >> Like the student part comes first and it's important. >> Correct. We also recognize that athletics is some of the reasons why kids come to schools, but >> you need to do something with your life. >> So, thank you. Thank you. Have a great night. >> Next up, our business official, Penny, has quite a few updates to share with you this evening. So, I just want to provide a brief overview of what some of the operational departments have been up to um over the summer. Uh facilities uh did a lot of moves at the beginning of the summer um moving offices, what not. We used a lot of the student workers to help with that. Uh now they are working hard to make sure the school buildings and everything are

030up to date and ready to for the students to come back to school. Um the transportation department um has been working hard to finalize bus routes and as well as making sure all the buses are ready to roll uh next week. and Vicki and I have been working um hard on putting together a uh transportation handbook that just kind of goes through and states, you know, information that people can go back and refer to um if they have questions. Uh we hope to have that rolled out as well next week. uh the school lunch uh director has been um you know getting the cafeteria ready and you know putting together menus uh for her um for back to school as well. Um me and the business office um I have been working with legal counsel

031um in creating a resolution uh that you guys will see tonight uh for opting out of real property tax law 487. Real property tax law 487 provides a 15-year real property tax exemption for qualifying renewable energy pro uh projects. The intent of the law was to incentivize uh renewable energy things to come into you know townships and and develop. Um but that also creates a hardship on taxing uh taxing jurisdictions like the school district because they are potentially losing tax revenue. Um so what the law requires is for energy developers to give notice to taxing jurisdictions that that of their plans and then the taxing jurisdictions would have 60 days to reply to them to require a pilot agreement which is a payment in lie of taxes. If a taxing jurisdiction such as a school

032district were to miss for some reason that 60-day notice, they didn't they weren't aware of it, they didn't see it, we could lose out on 15 years of a pilot payment. So, by opting out of this law, the um the renewable energy companies would be obligated to enter into a pilot agreement. there is no loophole of missing, you know, if they if we miss a 60-day notice. Um, so, uh, we thought it was very important to bring that forward so that we don't potentially miss out on some revenues. Any questions for Penny? >> Public expression. >> Yeah, we have. Can you hold your question till public comment? I'd like to thank Penny and the entire team in the business office. She's been working very hard behind the scene uh looking at day-to-day operations and uh

033making recommendation for enhancements to day-to-day operations. Uh I'd say almost every day we are talking oftentimes it's 10 o'clock at night or the other day I called her and said it's 7:45 in the morning. I gave you the professional courtesy. I didn't call you last night at 10 o'clock about this one. Uh she's been working very hard behind the scenes. I also it's a point of pride for the district. Clarity is kindness and she has I believe a 40 page 40 some plus page uh handbook for the transportation department. It's first time like really articulating what are our expectations and what are the practices and procedures over at the transportation department trying to uh provide greater clarity for our transportation department. So I'm very proud of the work that you're doing too and I want

034to thank you for that. You've been working very hard this summer. Which is a nice segue into the superintendent report. Francis, I'm going to encourage you not to find me. just don't you'll be disappointed. I want to leave with uh giving a huge shout out uh frankly to the entire administrative team but also to all of our 12 month staff staff. It has been a heavy lift this summer. Uh there's not one person uh who's been working here 12 month who hasn't said it has been a summer heavy lift a relentless hustle. Uh we are engaging in such incredible work. uh and we're we're feeling it like we've been pushing really hard this summer to not only uh ready and prepare for the 2526 school year but to engage in the work of continuous improvement

035as a district. And so I want to name just a few of the uh uh bigger uh rocks that we've been working on. So of course the new regulation specific to the bell-to-bell ban uh intentionality around strategic planning. I'm very excited. Our next board meeting I will be giving you a more comprehensive update around the work we've been doing around the essential objectives and that is spanning district level, building level, individual, administrator level. And I think you're going to be very pleased with the intentionality around the work that we're doing to move the essential objectives. New teacher orientation, BPT meetings, again going back to essential planning, safety planning, district safety first. Ninth grade orientation scoops and schedules tomorrow night. Meet the teacher days at the elementary school. meet the principal event superintendent conference day. I

036thought it important that you see that schedule and the work the uh the uh programming that we have for our teachers and for staff and articulation so every single every single staff member sees themsel in the superintendent's conference day and what we have intentionally planned for them on those two days. So you do have that schedule at your uh at your tables. uh the schedules, just master schedule in and of itself at the middle school and high school level is a beast. And the work that they've put into uh master scheduling, the mailings, our organizational, all the distribution of required notifications uh completed by clerical and other support staff, our facilities, what a summer they have had, the number of moves they made. As you're aware, a number of us moved from district office to

037buildings and then on top of that, we had classrooms moving. facilities has been busy and boy did they put that team of uh summer help to work this summer. The transport transportation department uh also again working very hard to make sure we got our kids to and from summer school but on top of that also engaging in team building and programming around the uh articulation around what are the expectations in the transportation department. And then the last shout out I want to give is to both of our unit uh leaders. So for CSEA uh and also for WFA, we have been spending a lot of time behind the scenes on looking at uh operational um agreements, what we have in our contracts and areas that maybe we don't have language for in the contract. And

038that's why you've had a flood of differing um MOAS this summer that we've asked that you take action on. Each and every MOA reflects a negotiation, a coming to the table of the CSEA andor WFA to the table to have conversations about what's in the best interest of our faculty, staff, teaching and learning for Williamson Central School District. So, I'd be remiss if I didn't give them a shout out. I'm going to shift over from kudos and get to the business part of my presentation. Now, Francis, now you can. No, don't start tending. Uh tonight I just want to bring to the board's attention a reminder that at our last board of education meeting uh earlier in this month uh we did bring the code of conduct forward and during a public hearing per regulation

039uh we do have to leave that public comment period open for 30 days. Uh and so that we will not I will not be asking the board to take action on the code of conduct until our next meeting which is September 17th. So, for full transparency, we're pushing out a draft code of conduct as we launch the school year to make sure that we're in compliance with the regulation which requires the 30-day public comment period. I would note that at this juncture, I've had no commentary or feedback on the code of conduct draft. I think it's important for the board to know that. Uh, similarly, we're required by regulation to have a public hearing and then 30-day public comment period on the district's emergency response plan. I will be asking that the board of education

040take action on that plan tonight so that we can prepare to distribute that as we welcome folks back next week. Uh the only thing I would note is that the only update to that document based on any public comment or feedback was specific to the new law, the cardiac emergency response, and that didn't come from feedback from our community. It came from new regulatory language that required us to have a provision for cardiac emergency response in our ERP. We have it. We are fully compliant now with the language in that document. Uh next, I would just like to touch on the bell-to-bell uh ban requirement. Uh we're fully compliant at this juncture. We're positioned to launch uh no cell phones when we come back next week for any students for grades preK12. Uh we have

041storage repositories, whether it be student lockers or repositories that are in classrooms or main offices. We've pushed out the required communication. I have to share with you openly, I'm surprised how quiet it has been. I expected uh at least some chatter around it and really have heard nothing. Uh that being said, I fully anticipate it will be potentially clunky for a period of time as we launch the school year. I feel like the administrative team uh we're all positioned for that and we've gone through a number of differing scenarios and scenarios which might require legal consult or not. Uh and so I think that we're, you know, we're ready to run with it and we're just hopeful that everyone will embrace that it's not an option to opt out. It is regulation and we have

042no uh recourse other than to administer as outlined in the regulation. I did want to point out we are going to have these lovely new posters around our buildings uh talking about off and away all day and these will be in each of the three buildings consistently the same postering or branding off and away all day in all the buildings. I just wanted to see it. So excited for those to go up in our buildings uh before everyone is welcome back. Other quick uh updates I wanted to share with you uh for superintendent's conference day. Another add-on if I think about essential objectives is we are hosting a number of things specific to wellness and relationships and collaboration. Uh we're offering our first potluck lunch. We're hoping that that will be a new uh standing

043tradition that every year during superintendent conference day that we'll invite folks to bring something in and we'll have a potluck lunch. Uh Kelly prepared and put out a sign up sign up sheet earlier this week and so we hope everyone takes us up on that. We're bringing in a guest speaker to speak to uh folks who choose to participate in sessions on positive intelligence. Uh you've probably heard of emotional intelligence. Uh this is a little bit different than that. This is about the science and finding a pathway in your brain to positivity. And so we're bringing in someone who's going to do breakout sessions. Her name is Moren. I can't think of her last name because she thinks uh but we do have her coming in and we even have a session for the administrative

044team to to participate in that. So I gave you a copy of the schedule. it's something you're interested in, let me know. We could certainly slide you into one of the sessions. Uh should be very promising. It talks about understanding what your own triggers are and where you can take a pathway to negativity and how do you actually address that. You have to be conscious of it to actually counteract that. So, very excited about that session. Uh I mentioned earlier, I joked a little bit about maximum temperatures. Um but we're really not joking. We do have to be concerned about maximum temperatures. As you know, the regulation went into effect for the school year. uh at this juncture in a classroom if at the midpoint of the classroom at 3 feet above the floor if

045a classroom is deemed at 88 degrees then technically that's problematic and that would be in violation of maximum temperature regulation. So we're trying to uh get in front of the regulation by doing a couple things. Number one, uh through the facilities department and through the business office, we did purchase classroom fans for all instructional spaces which are being strategically placed to make sure that we're getting the maximizing air flow in those classrooms. We're looking at hallway ventilation and strategically positioning fans in the event we have a forecast for hot temperatures. All building administrators and district staff all now own psychrometers. Never even knew that was the name of it, but we can now at any juncture I can go and test a space myself to see what the temperatures are. That way if we have

046any concerns about spaces, we can in real time figure out if we could potentially be in jeopardy of uh violating that regulation. Important to note that with maximum temperatures, we fully expect that it'll be September, probably late September when we're dealing with 90 degree days. Uh we have a a very solid comprehensive uh uh remote learning plan that we put together last year in the event we were ever to have to toggle to remote learning and that would be at the most extreme circumstance. My hope is we can thwart that and that we can engage in inerson day-to-day teaching and learning every day. Uh, I think that concludes my oh, one last one and then we're going to shift over to capital improvement project and facilities, which is your favorite part of the um show,

047right, Jeff? Uh, just wanted to also let the board know that we are investing in vape sensors for the high school. So, we're going to be looking at installation of vape sensors in the what they call the gang bathrooms in the front and back hallway. Uh we had both students and staff reporting that there was um you know concern about um consistent use of the bathrooms for purposes that other than what they were designed for. Uh as a former high school principal uh it bothers me that I think about kids coming to me and saying they don't feel comfortable using our labs because they don't want to go into a lab where there might be kids vaping. And so we are uh right now working on installation. Don't know if we'll make it for day

048one of school, but it will certainly be shortly thereafter. Dr. Snider is on deck to make sure that at the time that they're installed, there will be a comm formal communication to all students and staff during forum. Uh, and then also to families so they know. I just want you to be clear, the vape centers that we're purchasing will be installed uh through day automation. They're calibrated in such a way they actually do hold up. If we had a young person vaping in the bathroom and the sensor went off, it holds up in a hearing. Uh, like it can detect if there's THC or if it's just a regular like a nicotine or non THC vape. they hold up uh legally within a hearing because of the way that they are calibrated as long as

049you stay current on that calibration. So I just I do want the board to have an awareness that's an action step that we've been working on behind the scenes and I'm very happy to say Penny and I met with day Penny Patrick and I met with day automation in the last week and asked for a quote literally the next day they had it in our in the inbox which I was just thrilled with. So making some gains and with that you're >> do you know how often they have to be calibrated >> annually. Oh, yep. Uh, with that, we're going to shift over to my first presentation, which is a capital improvement project presentation. I typically just verbally present, but given uh that we are going to be shifting over to the financials around a

050new project, I do have a presentation for you this evening. I do promise that will be briefer than Sarah will be. Um, but I also want you to know as far as if we're thinking about closing out that 2022 SIP. We have two larger items that are still outstanding. We actually have a representative from SEI here. He wanted to make sure I spoke about it accurately. Not really. That's not me. It's not like, you know, that, you know, I'm going to sound uh the trespa panels at the middle school, everyone's familiar with that. Those are the red panels up that were installed at the middle school. Uh they're beautiful aesthetically. However, what we came to find out is that they were installed cut incorrectly and so we're looking at a corrective action. Uh right now

051we're stalled because we have to develop what that corrective action is. Uh and the second item is we have countertops over at the elementary school. I think it's the quantity of 10. 10 were delivered damaged and we are still looking for resolution to that issue uh with the uh contractors at this juncture. I think next step is myself, the construction manager, someone from SEI, uh Penny and legal and Patrick, we will all probably be at table with lawyers present just talking about how do we move forward to wrap up that project. It's time uh moving forward to the 2025 capital improvement project plan. And I just want to make sure my Yep, that is okay. So, I'm going to take you through it pretty quickly. I think uh we have been talking about the capital

052improvement project pretty much almost every single board meeting since we got started in conversations. But for the purpose of making sure our community is aware since it's my hope to bring a a vote to the community in December, I want to make sure that each meeting from now until December that we're making sure we're anchoring into uh the capital improvement project plan. And so the agenda for this evening in my presentation, I will be brief, is contextualization, the priorities of the project, our timeline, the scope of work, next steps, and then certainly offer it up to questions. And so contextualization, why are we here tonight talking about having another capital improvement project? It almost feels ironic given that I just a moment ago said we're trying to wrap up the 22. Uh the contextualization is

053this. Uh number one, I think about arriving here approximately a year ago on boarding and having the board of education establish a guiding uh direction around making sure that we are fiscally responsible and part of being fiscally responsible is attending to our facilities. So as uh as long ago as a year ago, July 2024 and then again July 2025, it has been very clear to me that the board of education really wants to make sure that part of our fis fiscal responsibility is attending to our facilities. In addition to that, uh every district is required by regulation to engage in two things. Number one, an annual visual inspection that happens annually. And secondly, there's a building condition survey. Jeeoff, I'm trying to make sure I actually say it all out and not just give you

054the acronyms. I let you know that was for you. Uh so the BCS uh the BCS and so the building condition survey is a very comprehensive tool that allows for our architects and other folks to come through and assess the state of the state for all of our facilities specific to all areas and he could go through and give the whole list. I'm not going to name them all. Um our last BCS was actually conducted back in 2022. And if you were to review the BCS and the annual invis annual visual inspections uh subsequent to the BCS, what you'd find is that we're sitting on a number significant number of deficiencies and also some wish list items brought to the uh district uh around facilities that total about hund00 million. So right now we're sitting

055at about hund00 million of work that if we had a a private benefactor that was like, "Hey, let me just write the check." we could have $100 million and we could take care of it all in one swoop. That's not how it's going to work for us. Uh areas that I do think I want to call to your attention. So if I think about the BCS and the annual visual inspection, I'm not going to read the slide, but just so you have an understanding of some of the areas that we're going to be focusing on as we think about the scope of work for the 2025 capital improvement project. Includes things like site features, substructure, building envelope, etc. I think it's important if we think about the contextualization of this conversation 2425 was like the

056year of facilities mishaps right so what we found was at every juncture while we were trying to wrap up the 2022 project we were having all of these other things happen with facilities simultaneously we had roofing issues we had plumbing issues times two or three times we had heating issues times two or three times and so as a result of what was going on with the capital improvement pro the current capital improvement project and then us trying to troubleshoot and attend to the uh facilities issues we had last year. Ultimately, it was brought like there it was a I'm say I'm just going to say it no-brainer that we needed to move quickly on the development of another capital improvement project. We could not afford to take our time on this. We had to move

057quickly and swiftly. Uh last year, I would joke a little bit last year and say I'm just hopeful that our elementary school roof doesn't blow off during a storm. I really wasn't kidding, right? And when our architect said, "Well, Bridget, when you have a heart condition and you're on the floor having the heart attack, do you need to take care of that?" And he's like, "That's your roof. Like, we're having the heart attack. We need to attend to our facilities." So, thank you for that analogy. >> Uh, so that's really setting the stage for the contextualization why we're here. If I think about the priorities and the development of the next plan with intentionality, we have really thought about a couple things. Number five things. Number one, short and long term. This is not a

058project developed just thinking about what should we do this time. When we got together and we thought about putting together the 2025 project, we with intentionality were thinking about not one project but really the next three. So short and long-term facilities planning. We also need to prioritize this is one of the greatest community assets. We have to protect and preserve the asset and the only way to do that is through asset preservation. We also focused on the fact that SED has to approve our project and what do they look at? I have them in the order that the uh SED will look at them. Uh they're looking at accessibility and safety, your building envelope, and then they look at instructional and athletic uh components to a project. And what you're going to see in just

059a moment when we talk about the scope is we are very much attending to safety, accessibility, and envelope of our buildings. Uh fourth, internal and external stakeholder, I'm sorry, internal and external stakeholder input. In addition to using the BCS and the annual visual inspection, we are also listening to the sentiment and the concerns of the community. And so what you're going to see is the scope of the work also attends to community member input on the development of this scope of work. And then lastly, probably what our community members who are here this evening in the audience are going to be grateful to hear is that uh one of the other most significant priorities was we wanted this project to be tax neutral. And I'm very happy to report that our financial consultant Sarah Bradshaw,

060who will be presenting in just a few moments, she will demonstrate to you and to our community how this is a tax neutral uh project, meaning there will be no increased future taxes for the community as a result of us going out to vote for this project. Timeline. I loved this slide. Actually, this was in the SEI slide uh back in uh July, July 2nd. And basically just thinking about when you're putting together a project, we're at the very early stages. You put a lot of time and energy into this, you're like, "Oh my gosh, phew, we got a scope of work. We're good to go." And then the reality is there's a lot that has to come after that. So we're just in the beginning stages of putting together the 2025 project. I'm not

061going to uh go through and read all of this other than to just say there has been significant intentionality the entirety all along the way. Uh we are certainly in alignment with our essential objectives. That was actually the kickoff for thinking about facilities planning. Uh BCS prioritization, thinking about um the annual visual inspection and noting the number of deficiencies uh and the amount of dollar attached to those deficiencies. And I'll say it one more time, a million hund00 million uh if we were to attend to all things at this time. Uh thinking about short and long range facilities planning. So, as I already alluded to, not thinking about just this project, but also thinking about the next three, which I'm hoping Penny will pinky swear to stay with me through all three of them. Um,

062having user groups come and speak to us. Penny attended all of those meetings as well, so that we could listen to what was on the mind of our community member. And then having our first SEI presentation to you uh back in July, July 2nd. Futuring uh this evening, we have the BPD financial presentation. Sarah Bradshaw who's the vice president of BPT is going to present to you in just a few moments the financial picture for us and then subsequent to that we're going to continue to have presentations and then meet uh regulatory requirements around a public hearing and then the final special vote that we would invite folks to come and vote on this project scope of work. Uh Kurt uh Kurt Vader from SEI actually you were here last night too on July came

063and presented on the scope of work. I want to be very clear and I think we spoke about this the last several meetings, but I think it's important for the community to understand that we're going to be pushing out two propositions for the capital improvement project. And the first proposition is solely around asset preservation. It's all those safety, accessibility, building envelope items uh that are going to be in the scope of work. And then we're going to also push out a second proposition which will be specific to athletic fields both baseball and softball at the high school. While that did not come up in the VCS, that very much came up as a community sentiment around wanting the district to explore having bringing back our fields from the town. Important to note, it's a community

064project. The community will have the opportunity to vote whether that is something that they want us to engage in and it's community project. It's not a Brian Roco, oh, we have to have the fields. It's certainly not a Bridget Ashton saying got to have the fields. This is absolutely about giving the community what they want if they want it. Oh, I lost my clicker. Next slide, please. Oh, there we go. Um, I'm not, and again, I'm not going to read the slides. This is a repeat slide from the July 2nd presentation. Uh, SEI put together what the actual scope was. What the bulleted list you have in front of you is all of those safety accessibility envelope items. Next slide is middle school safety accessibility envelope items. High school safety envelope accessibility items. Again, thinking

065about the uh state education department and what we should be prioritizing. We've done that. And all of this uh works to support asset preservation of our facilities for the school district. And then lastly, and this would reflect proposition two, thinking about at the high school, the inclusion of uh reinvigorating having baseball and softball hosted here on our own facilities. And that's going to be a nice segue. You're almost up, Sarah. 30 seconds or less. I just want to again anchor into the priorities. This is a repeat of the slide I shared earlier. Going to that last um not bullet, but the last one on this slide, uh tax neutral to the community. And it's going to be my pleasure to welcome Sarah Bradshaw, our v the vice not our vice president, the vice president of

066Bernard P. down again BPD who currently serves as our financial adviser and works very closely with Penny and myself around all things finance to make sure we're positioned to best support fiscal responsibility for you as a board of education. And I'm going to skip that. Any questions before we pass off to Sarah. Okay. And with that, if we could >> So for those following the agenda, we're skipping down to item 4 C. There should be a presentation financial presentation. >> Thank you. >> Oh, I hand it back to him. Sorry. Thank you. Thank you for having me back. wished to be in front of the board. Bridget, I think that was presentation. >> I think that was probably the um the best lead presentation I got to have the pleasure to follow. Um it hit

067on a really good point and hopefully a lot of the pieces that we'll go through, although that wasn't I didn't know that's happening. Um I'll try to point to really the points of wording and the board's kind of objective as well as how that where that's showing up in the financial picture. So I'll try to tie the two. um together. And Bridget, if you also want to do that, feel free to interject and and interrupt me. >> Everybody here knows I will. >> Yes, you will. >> I just want to make it comfortable. >> Thank you. >> That was my phone. >> Okay. So, we've been uh with the district. We are closing out the project, your current project as well. Um and yes there is one ongoing and we are looking there is kind

068of a a delay when you're starting projects. So we are talking about a project uh talking about a vote in December that doesn't mean construction starting and you'll be rolling from one to the other. There is definitely some time period of further design uh subittal to SED approvals of the contracts and then really going into this construction after that. So uh there is it's not an immediate process. So, good time to start looking at that is definitely when you're coming off scope items um at your current project, it kind of does roll into the next your next project. So, it makes sense. Uh getting into works. Okay. Uh so, we always like to look at the your current position where your capital projects and current um sit as far as your local share. That feeds

069directly into your exclusion, which is your your tax levy, right? So, uh knowing where you're at helps with the planning and the fiscal responsibility of when and how we can bring projects on board best for the uh uh community um and to target that tax neutral. So looking at this sheet, we have your total debt service with all past projects, including the one that you're currently in. Uh column C and your building aid coming back in column D. The district does have an 84.3% uh building aid ratio, meaning 84 cents to every dollar comes back from the state on aable work for your building projects. So what we're targeting is column F. That's your local share. Right now you're stable at around 27 uh,000 per year for your capital projects. If we look at the

070year 2030, we can start seeing negative numbers. It's actually a positive local share coming back to the district, more building aid, then you have outstanding debt service uh to keep things stable so you don't have uh dips and then large increases when you do need to bring a project on board. looking at your future and trying to plan accordingly to maybe to keep that stable. It shows an opportunity to be able to bring a project on board, keep with your current local share and then there is no again no additional impact to the community. You're catch tax neutral at that point. So looking at that fall off in 2030. Um again just to illustrate if you're below that black line that space underneath there that's really our target to be able to bring this project

071on board. as long as we're underneath that black line, we are tax neutral, no additional impact to the community. So, this would be uh timing of that December 2025 vote. Uh again, this is really just just quickly running through this. After um the positive vote occurs, you do submit the glove planning um design planning to go to the SEDD, the state for approval. And then you start awarding getting into the borrowings. That's the pink and the blue box. So if we can see that first borrowing is expected to need dollars with construction June of 2027 that would put that service coming in 2728. So that's again that's that local share. If you remember the um one of the previous slides we don't want to drop off until till 2030 but there is need showing up

072for the district. So really pulling back and how do we avoid that overlap so we don't have that spike up um because again our drop off isn't until 2030. So looking at the district, they do you do have a debt service fund and that is a separate fund with dollars set aside uh from previous financings could be interest earnings. Um but it's a separate fund that is used to pay down your current debt service on your past projects. Um so what we're doing in column G is using some of those dollars and applying it to in 2028 and again in 2029. And what that does is pulls up your drop off. So you're now having the availability to bring debt service on in your project two years earlier and you're now targeting that 2028 for

073impact to be able to keep to the no uh no additional impact there tax neutral. Any questions on that? So getting into the project um the proposition one is proposed at 19290. This is really how it's going to flow per building. Uh we have a primary, middle, and high school really pretty evenly distributed between the three buildings. Um we break it down with construction and incidentals to really kind of feed into aability and how SEB is going to look at the project. So um that's how the 199 is allocated. If we move to Prop 1 and Prop 2, so within this document, you won't ever see Prop 2 separated out by itself because it can't happen. Prop two will be contingent on prop one passing. So you can't have prop two without prop one. So

074you'll see them either prop one or prop one and two combined. Um so this is really just adding the additional you can see box in there in the purple underneath the high school. That's site work. That's the field work um added into the project bring the proposition up to 22840. Any questions on that or the difference between one and two or how that works? So again, uh those we kind of break out to put against your maximum cost allowance. So this is an aid discussion, a huge assumption of your financials and how to um fit this in is your revenue you're getting back, right? You're you're building your state aid coming back to you. Uh there's two really key things with um aid for building projects. One is the scope of work. Um so if

075you're groups, things like that, easy, that's an aidable scope item. um anything really in your categories that you're looking at doing the envelope of the district's buildings is going to be prettyable. If you reconstruct this room and want to buy another table, that's not aable. So again, the first one is is the scope eligible for building aid. If that's a yes, uh you have your maximum cost allows. Each building within the state has u its own aid ceiling. Meaning if we look at the top area, we'll take for instance your high school in column C, the construction dollars that SED and there's a formula behind that that comes up to that 19 million and a lot of it is on enrollments and other um construction cost index that come up and you you can do

076through the state to give you aid up to 19 million 395 in construction in the high school. Um and they'll give you aid back on it. Uh what the state does when you submit a new project, they take a five-year look back. Uh so any projects that have been approved within the past five years, they'll deduct those dollars from your a ceiling. So that's what's happening in the space below that. Uh you have all your past projects. And then the green is your project coming on board. So that is the proposed project layering in there. You can see in all of your buildings, construction and incidentals, you are still in the green. So fully aidable scope-wise and fully aidable as with your maximum cost lounge. So again the project craft one is fully aidable. Um

077one thing to point out here is that reset date that's kind of after the yellow starts um that second layer of dates there. That is the five-year look back. So again every project that's submitted to the state uh gets kind of reset every five years. So it's a rolling aid ceiling. >> I'm sorry. You said prop one is eatable. How about prop two? >> Yep. We're going to put that. >> Okay. Okay. I don't want to get ahead of myself, so I just >> No, good question. Um, but we definitely will show you. So, just looking at that, you can see we are getting we are using a lot of our aid ceilings in that incidental and site work. That bottom area, the elementary is fully used. So, there is no more space within that

078building to do any incidentals or site work. Incidentals is soft costs, architect, rye, legal, advertising, those type of fees. uh middle school we have about a little over 500,000 and then the high school we have about 2.9 left remaining in that a ceiling. >> This is assuming after this like if this is one >> if this project were to get approved that's what would be left for a future program. >> Correct. >> Yep. Until this project falls off in five years and then you then you kind of get that credit back to your aid ceiling which again is the importance of that future capital project planning. you do have your BCS happens every 5 years. Your reset of your maximum cost allowance, which is the ADA 80 aid of old building projects, that's a reset

079every 5 years. So, really keeping up and getting in that pattern of really kind of trying to bring these projects on board. It maximizes your aid if you do them too quick. Um or if you space them out too far, then you're really not bringing the aid on quick enough and you have to wait further out to have that reset. So, um, again, it's a good timeline to to and again, you usually roll from one scope to the next. Kind of lays out there for you. Any questions on the maximum cost? Okay, so this is Prop 1 and two. Same uh picture. The purple bars are now uh has Prop 2 built in. So, you can see uh elementary school is still um fully able in construction dollars, site work. We're using the full A

080ceiling. Middle school, same. Uh the high school now for the incidental area is showing 113,000 over the A ceiling. Uh not an issue. And a lot of times when you're doing parking lots, um athletic fields, things like that, a lot of times it's hard to stay within that um because your incidentals have to fit down there, which is a part of your project as well as that work. So the construction of that kind of falls within that smaller aid ceiling. Uh so really only have 4.8 to fit into uh that's fine as long as it's we just want to know about it so we can make sure the financial covers what that is right so that what that local share doesn't go out to the community any questions on that so not bad we are

081fully using all your aid ceilings though so um again that reset is really um really helpful and important okay going into the additional assumptions we did talk about one already your aability your billing aid ratio on your aable dollars is 84.3%. Um it is estimated to go up in uh 25 26 to 84.9 I believe. Um we always pretty conservative so any number that shows the lowest we want to make sure that we're showing the lower number. You get the benefit if it goes up you'll use it but a little a little safety there. Um number two the estimated bond percentage. So that's kind of what we were just talking about. Is a scope aidable? Yes. Does it fit within the age ceilings mainly? Prop one? Yes. Prop two were slightly over. Uh you can

082see we have 95% there and 94.5. It should be 100, right? That first one. Um conservatively we always back off 5% to make sure we're comfortable saying that this is a tax neutral project. Uh just leaving poor room if you end up going over the age ceilings a little bit if decides to look at the scope and something isn'table. Those type of things. Again, just a little bit of cushion built in there um just to be comfortable moving forward. uh vote date right now with drawing out December 16th. Still in discussion if that's going to work or not. Um but really right around that uh that ballpark. Um assuming S& approval January 27. We'll get into borrowings after that. Your final cost report uh looking at December 2028. So that really closes out the project.

083Um some borrowing assumptions there. This aid for state aid for the building project will come back over 15 years. Um no conversation there. just the state pays reconstruction over 15 years back to the district. Uh and that's you'll see in the numbers that's really your payback schedule as well. We match up that debt service with the building a coming back. Any questions on so this is the numbers. This is what prop one looks like again that proposed 19,290 up there. Um and if we look at column B yellowed in the box that is your capital reserve. So uh the use of your capital reserve is 3,8.95. It's fantastic use for it. Uh this is really what helps you continue to bring these projects on board. Uh tax neutral as well as looking into the future

084knowing you're going to have other projects. Um I always we'll we'll get into that. But that capital reserve really helps you you know that's drop off we're fitting in. It helps you afford a project now using that drop off. Capital reserve keeps that drop off really out there so you can plan accordingly and you're you have other projects knowing you're going to have a need for it. Um so it opens that opportunity up. So you can look at the bottom of column J there. Um the totals we are at a negative 1500 that's really tax neutral. That's you get 1,500 at the end of the project um the after the life of the project and really that's showing up in column F for a total debt service at 24161 and your building aid coming back

085to you over the life of the project at 24163. So that's the tax neutral portion of how it's getting paid. Any questions on that? So if you want to take a look and we go back to that kind of local share conversation and how this is taxing so where that will land with your current position in your current budgeting. Uh the blue area A through C those are the numbers we already went over moving that drop off from 2030 to to 20 28 bringing the project on board in column I. So if we look at column J, once we combine your uh that blue existing debt service and building a with your proposed project, you are outstable to about that 125 mark for your local share going out to um your tax cap um out

086until 2033. So again, you have and you're able to and have the ability to take care of your needs right now. Uh but you also have some opportunity in availability for future years um to be able to bring a project on board down the road with more additional scope that's needed. Um again that's in 2033 that's the vote time 2031 2030 2031. Um so again that fiveyear kind of layering in those projects uh works really well again to maximize your aid coming back to the district for these projects. So again, your drop off is nice to be able to bring projects on board. What keeps that drop off there is really having that capital reserve that you're able to contribute to the project. What it does is it helps your local share because you have

087the cash instead of borrowing. Borrowing you're going to have to pay in uh interest on, right? So that that's just a lot of local share into the project. So u the 3.8 in this um scenario helps. It also helps us delay the borrowing as much as possible. If you don't have those dollars in the beginning of a project, as soon as a project gets going, you need to borrow. So, you're having a borrowing opening for a lot longer, even before you see construction, uh you're going to have to have that um borrowing to to start paying things. So, the 3.8 is really helpful to really get you into construction before you start meeting some of those dollars. Okay. And this is just a visual of the graph. Again, we're at that 125 mark. Um until

0882027 after that dotted line. That's where your project your proposed project is coming on board up the black line staying within the black line with additional space out in 2033. So moving on to prop one and two again this is combined that base prop one as well as the field work had a proposed authorization of 22,840. Uh you can see at the bottom of column J you are at a positive local share of at 1100. So again no change in local share. This is still tax neutral. Uh so something else must have changed. If you look in column B you'll see the increase in your capital reserve use is now 4.725. So again that helps uh cover the additional dollars needed for the fieldwork. So you can see if you compare column F and G

089again, you're now at 28468 for your debt service, 28469 for the building a coming back in. Any questions? >> So if I put it in layman's terms, we can afford to do both because we have a capital reserve. So it is still no impact to taxes because we have that reserve. >> Correct. Yep. If you're using it's a combination of your net drop off that you have as well as your capital reserve but specifically bringing prop 2 on is your additional capital. >> Great. >> But are both ball fields you can get 84.1% as well. >> Yep. That's all again other than that 116 that was over the eight ceilings. >> Yep. >> Um and then again these are all just so >> that's baked into the numbers. That's assuming you're not getting aided on

090at least that plus an additional 5% for just conservative numbers. But yeah, that's already that's all baked into here. >> Um, so again, this is really the same picture. Purple numbers have increased. Uh, but really that target in column J, you're still right at that 125 mark with a drop off still out in 2033. So great position for future. You're able to bring a project on board now. Um again with these help of that capital reserve. >> So even if both props were approved it doesn't change when that next fiveear project would be doable. Correct. >> Y >> again just a visual staying below that black line. It was really the same picture just outlining that you could do the same you had the same picture because you had that variable of your capital use.

091Bridget kind of hit on most of these uh really just finalizing the scope in the summer of 2025. Um tonight presentation for your uh scope and financial picture. um October 15th board is really where you'll start looking and authorizing things at the board having the um opportunity presented to you. You'll there will be a seeker adoption as well as um the wording of proposition um in that order and then the legal publications as Bridget was speaking of just called um certain dates to get that out there the wording of the of the vote. Uh December 16th is now a soft target for um a vote. We're just looking for your publications just to make sure that the dates work. The only other step that happens after that if the project is approved, the last kind

092of legal step to get ready to be able to do this full fully project that's in borrowing is adopting the bond resolution. We us you don't have to do it until you borrow. Um it's nice to just do it the next board meeting. So then you're set whenever you do need to borrow, you're ready to go. Let's get any questions. But um I recall a capital project vote where I'm pretty sure we sent kids home, canceled after school activities because the weather was really bad. Um, are there I know there's there's legality around the notification and all that. If we have a blizzard the day that it's scheduled, >> can you have a snow day for >> for a vote? I guess the answer is no. >> I don't think so. >> But start. It's

093a conversation. So that's the it's a conversation because yeah, if you had it go forward or um because there is that legal So reach out to legal to double check. >> We had very low turnout and like the superintendent was out here shoveling the walkway. >> That's where people came in. >> You're all going to be volunte drive home. >> Yeah. Not great scenarios. >> No, I know. >> We just all cross our fingers on that date. It usually works out. >> That was just before I became clear that I have >> I I remember it vividly. >> Thank you. >> Okay. Thank you very much. You of course are welcome to stay, but please also feel like you can get home to your family or not. Thank you very much. Okay, so I think

094now we're at district committee reports. >> Yes. >> And there are correct correct um district events. We had two visa principal. The elementary school principal was August 21st and then freshman orientation was Monday. Uh for county school boards association. Um I don't have anything other than I know they sent a thing about the board of directors meeting September 4th I think it is and it was in person or Zoom. >> I didn't get that. I feel like it came this week. >> Uh, >> it was a reminder that came out I lied. It came out last Friday. Um, that's probably not the original notice, but I know there was a reminder from Sue Wyatt on Friday, April 20 or August 22nd at 10:30 in the morning. board of directors meeting scheduled for Thursday, September 4th.

095Um, they had seven districts signed up and it the attachment said something about hybrid. There's dinner at 5:30 and a meeting at 5:45 or you can do two. >> Um, did you guys also get the email about the the leadership thing through WFL at hollow that's coming up in October? Just to make you aware of that. >> Was that from county? >> It was from county, but ultimately it's from um Lyn Rutnick at posties. >> I don't know if I saw that one. >> I can I can record it to you. >> I don't know if I saw that one. >> Okay. >> I I'll record it. >> When is that? >> October 7th. >> Okay. I know I can't attend October 7. Um, PTSA, we already did. So, now I think we are up

096for I need a motion to approve the CSSE case summaries. >> So, moved. >> Second. Any discussion? All in favor? >> Opposed? Passes 5. I need a motion to approve or to accept the June treasures report. >> Any discussion? Anything we need to note? All in favor? >> I opposed passes 5-0. Um, we already did the financial report, so now we are down to the consent agenda. I need a motion to approve consent agenda items 5B through 5F as recommended by the superintendent. >> Any discussion? All in favor? I opposed. >> Abstain. >> You're both abstaining. Okay. [Music] Passes 302. Okay. Uh, moving on to old business. I need a motion to approve the second reading and adopt updated policy 7350, student records. >> I move that we uh wave the second meeting and adopt

097updated policy 7350 student records. >> Any discussion? >> All in favor? >> I opposed passes by. I need a motion to approve the 2025 2026 districtwide safety. >> So, any discussion? All in favor? I >> opposed. Passes 5-0. Uh, new business. I need a motion to approve the first reading of policy 7505, academic eligibility for extracurricular activities. >> So moved. >> Second. Any discussion? Just that the policy recommendation pulls out what would be considered regulation language. So policy is board of education, the what and then regulation is the how. And so we've pulled out the how uh which would be considered regulation and that is what Brian Reco presented to you this evening around the how we're going to manage eligibility that provides the uh district greater latitude. If he pilots this and it becomes

098problematic in any way, we can quickly swoop in and pivot to another model if we if we were if we needed to. So I just wanted to explain the removal of language that would really be more regulation than policy and rationale for doing that. >> Okay. And then we're going to add some language about >> I think it's on page two. >> Oh, sorry. On page two under the board of education directs the superintendent to develop and implement reg regulation around return to play. Then it says the board of education directs the superintendent and or designated to develop an imple regulation around eligibility ineligibility in special circumstances. I'm going to add another line that says the board of education further directs the superintendent to ensure the regulation for academic eligibility is included in the athletics

099and extracurricular handbook annually. >> Any other discussion? >> All in favor? I >> oppose. Passes 5 Z. I need a motion to approve the creation of a boys baseball extra classroom account. >> So moved. >> Second. >> Any discussion? I see a few of these on here. Is this because people have requested them or because we're trying to be consistent >> on the request? >> Okay. >> And is request also consistent too? cuz I know we started out with like one or two teams doing it, but now it's a big >> and that should be my question. Are we do we anticipate an organization no longer being around in the future? Is that >> No. >> Okay. >> Just greater control if it's done at club. I've asked Penny and she's reached out to MMB.

100So that is who does our extra Oh, no. External extra class audit. uh and she's going to bring be bringing in a representative from our auditing firm to actually go through and make sure that everyone has an understanding about what the proper procedures and protocols are for extra classroom funds and we'll be doing that at the beginning of this school year. She's working on a date right now. >> And when you say make sure everyone understands >> it's going to be all advisors who have anything to do with extra class club and monies. >> Okay. Which these I think the way we set up the teams the ad He will be there as well. >> In fact, we're working around scheduling conflicts between the the parties who have to be participate in this training. >>

101Thank you. Any other discussion? All in favor? >> I oppose passes 5. I need a motion to create to approve the creation of a cross country extra classroom account. Second. >> Any discussion? All in favor? >> Oppos? Passes by Z. I need a motion to approve the creation of a girls basketball extra classroom account. Second. >> Any other discussion? All in favor? >> I opposed. Passes 5. I need a motion to approve a stipend of $7,500 for Megan Berba, special education teacher for an additional duty for the 2025 2026 school year. >> So moved. >> Second. Any discussion? >> It's important to know under new business agenda items E through H reflect extra assignments for the teachers. So per contract, they'll use the secondary building. Uh teachers may be assigned six assignments if we uh

102have a need and they are agreeable to uh having an additional assignment i.e. a seventh assignment. There's contractual language that requires us to pay them the additional uh stipen. And so each of E through H reflects an additional um assignment above and beyond what is contractually required for the teachers. >> All in favor? >> Opposed? Passes 5. I need a motion to approve a statement of $7,500 for Dave Copway, technology teacher, for an additional duty for the 202526 school year. >> So moved. >> Second. >> Any discussion? All in favor? >> I opposed. Passes 5-0. I need a motion to approve a statement of 37 $3,750 for Jason Seml, physical education teacher for an additional duty for the 2025 2026 school year. So moved. >> Second. >> Any discussion? All in favor? >> I opposed.

103>> Passes. 5 Z. I need a motion to approve a statement of $1,350 for Christy Byron, music teacher, elementary and middle schools for an additional one day per week duty for the 2025 2026 school year. >> So moved. >> Second. >> Any discussion? >> All in favor? I >> opposed. Passes 5-0. I need a motion to approve the creation and implementation of an annually appointed stipen position of transportation department training assistant effective August 18, 2025 in the amount of $1,200. >> Second. Any discussion? All in favor? >> Opposed? Passes 5. I need a motion to approve the stipen or to approve the addition of a first aid CPR trainer stipened position at the rate of $45 per hour. >> Okay. Any discussion? All in favor? >> I opposed. Passes 5. >> Am I going too

104fast, Kelly? You're good. I need a motion to approve the teacher substitute list for the 2025 2026 school year. >> So motion. >> Any discussion? >> All in favor? >> I oppose abstain. >> Passes 401. I need a motion to approve the classified substitute list for the 2025 2026 school year. So >> any discussion? All in favor? >> I oppose. >> Abstain. >> Passes 302. I need a motion to approve to operate as a C community eligible provision for the 2025 2026 school year. >> So moved. second. >> Any discussion? >> Um I just wanted to say that the community eligible provision means um that students will receive their um free breakfast and free lunch um if they want a second one. That would be at a at a charge. >> Thank you. Um, all

105in favor I >> oppose passes 5. >> I need a motion to approve the abolishment of a 1.0 FTE cleaner position. >> So moved. >> Second. Any discussion? Important to note for the board of education that this does not reflect a reduction of a position of an individual currently employed. It reflects a reconfiguration of our organization around facilities. Uh we currently have a 1.0 FTE vacancy that's listed as a cleaner. Uh the shift and your next motion hopefully to move it to a labor better reflects the needs of the district and working in collaboration with facilities and athletic director. What we have found is we need someone to better support us with grounds maintenance. And so this will allow for us to better meet our needs of the district, but no one is losing a

106position as a result of the abolishment. >> Thank you. All in favor? >> I >> oppose. Passes 5-0. I need a motion to approve the creation of a 1.0 FTE laborer position. >> Salute. >> Second. >> Any discussion? All in favor? >> Opposed? Passes 5. I need a motion to approve the memorandum of agreement with CSEA through June 30th, 2028 regarding the starting rate of pay for labor. >> So moved. >> Second. >> Any discussion? >> All in favor? >> I >> opposed. Passes 50. I need a motion to approve the memorandum of agreement with WFA and employ. >> Second. Any discussion? All in favor? >> I opposed. Pass is 5 Z. I need a motion to approve the memorandum of agreement with WFA regarding the rescended LTSTA rate of pay ML. >> So move.

107>> Any discussion? All in favor? >> I oppose. Passes 5. I need a motion to approve the real property tax law 487 opt out resolution. >> So moved. >> Second. >> Any discussion? All in favor? >> I opposed passes by. I need a motion to approve a consultant contract with Jody Cork. >> So moved. Second. >> Any discussion? >> All in favor? oppose. Passes 5-0. I need a motion to approve the adult breakfast meal price from $3.50 plus tax or to $3.50 plus plus tax and the adult lunch meal price to $5.25 plus tax effective September 4, 2025. >> So moved. >> Second. >> Any discussion? Uh so with the price increase, the state tells us what our minimum um amount is that we have to charge and this meets that amount. >> Thank you.

108>> Uh all in favor >> opposed passes 5. I made a motion to approve the student breakfast meal price to $1.75 remaining the same and the student lunch meal price to $260 effective September 4th, 2025. >> So moved. >> Second. >> Any discussion? So student meal price and it's talking about the price that's referring to the second lunch, not the first one. And it went up uh 15 cents just to kind of with inflation and whatnot. >> Was the first one free? The first one is for Connecticut and again the state mandates what the minimum week charge is. >> All in favor? >> I >> opposed passes 5. Uh 2025 BOE connections. So Kelly, I think we had our workshop and talked about our goals and you want to add one. Okay. I'm not sure

109where it fits. Um, but we want to add one about attending events at buildings where we the board members don't have students enrolled. >> Okay. >> So, like if I don't have an elementary school student going to something that's an elementary school event, whether it's like open house or musical or concert or something >> night or something. >> Yeah. probably put it like >> Yeah, I don't know where it fits, but we want to add it down somewhere. >> Okay, >> I'll figure maybe I'll just add it down like just more events. >> Yeah, that's fine. >> Okay. >> Um the other thing uh under I think it's the fourth one from the bottom where it says learning walks. >> Yep. I know there was an email um with potential dates. Um, can you like

110nudge the five of us to give you our availability or inavvailability with those dates so that we can get something on the calendar? And I don't know if there was anything else unless you guys saw something from our last conversation about it that we missed >> about the >> about about the different activities we were going to do. >> Yes, we missed something. >> Oh, we just added that VOE connections in every school. Could that cover? that line >> which we did the idea of going to schools where our kids don't we just connections to every school. >> Oh yeah. Sorry. I did >> I didn't know what you >> I'm not using Wait, where is that other in my mind. Okay, >> that works. >> And then as far as connections, that's strictly the

111five or does Roman >> get involved? How does that can he be involved? I >> guess it would depend on the >> obviously during the school day. >> Some of them are during the school day. So, no, it wouldn't make this class. You don't want you want to get out >> student first. >> Um but like the snack shack or something like that, right? As part as part of the board if you wanted >> could certainly extend the invitation and depending on what's happening with them academically, you'd have the option of you'd be responsible for any coursework that you missed and any assignments, right? That's a given. But you could certainly uh you know there would be a justification for you in this class. I guess I could be your pass. >> I just don't

112want to feel like we're forgetting about you. Part of us show up on Tuesday at 6 a.m. You're welcome to. >> I don't feel like >> I feel that first of all you should be here at 6 a.m. >> Yeah, that's what you should do. You're not >> put it this way. You're the first official >> Yeah. >> exeicio student board member. So, whatever you do sets the precedent. >> 100%. >> So, if you say, "Hey, yeah, I want to be there at 6:00 a.m." Then you have to tell your um replacement next year that we expect to be. >> Y >> there will be donuts. >> There will be. And muffins and bagels and juice. >> Yeah. September. >> I don't know if Ron can see this. >> No, it's not. I did not.

113>> Can you share it with him? >> Okay. >> It just has different activities that the board does. >> Or staff. >> Well, don't feel you have to do everything, right? Whatever. >> You are welcome to join us. You do not have to fill out your window. >> Okay. So, one of the things that somebody just mentioned, we are volunteering in the snack check on September 5th, which is next Friday. >> Um, >> no, it's at the end. It's at the bottom. >> Oh, is it 8:30? >> Um, >> 6 to 8:30. >> Um, so if you want to be there, you can, but you don't have to. >> Is it a soccer game? >> It's a girls varsity soccer game >> and JD. Well, there is a JB game that night, but we didn't

114volunteer for the JB game. >> Oh, somebody else did. >> Well, right now it's open, but when I looked at the signups, it only showed a varsity game, and we had already committed to go to the back to school bash. So, I >> you don't we're double. We're double booked, but I I assume they will try to find someone else to run the first half of the snack shack. Or I guess if not, we can split up and some of us can go to the back to school bash and some of us can go open the snack shack. >> We'll figure it out. >> Yeah. But um but yeah, you're welcome to join us for any of those if you would like. >> Thank you. >> And B will give you Okay. >> Make sure

115you know ahead of time when these come up. >> Yeah, because they're kind of scattered throughout the year. Um, so Kelly, you'll update that and like I don't know where you put it in the past if you put it in board docs or just sent it to us or what, but >> I can do both. >> Thank you. Um, then we have budget transfers that are just for our information. Is there anything specific we need to know, Penny? >> And are we finally at the end of new business? >> I don't think >> is this so long. >> I don't think I have ever seen one that we almost exhausted the alphabet >> and then we go to double letter. >> Just say I don't think I have ever seen one. >> I don't think

116I have either. I don't want to see more. >> Busy. >> I would like to see it. >> I think >> we can't vote. >> Game on, Jeff. >> Okay. Upcoming district committee meetings. There aren't none yet, but I'm sure by the next meeting there will be. Um, upcoming district events. We have scoops and schedules. uh Thursday at 5:30 at the middle school, Labor Day holiday on Monday, there's no school. Um superintendence conference days, but no school for students on September 2nd and September 3rd. Um first day of school for students, September 4th. The back to school bash, which we were just talking about, is September 5th at the middle school at 5:00 pm. The high school openhouse is September 11th at 5:30 p.m. And is there my mess. Okay. Board of Ed highlights. >>

117Just a thank you to all of our admins that were here all summer really working hard to make so many letters on our [Music] We know that a lot of work has been got done. Appreciate it. Thank you. Thank you for the whole administration. All the statistics um they seem very difficult to wrap your head around and uh really trickles down to us at the very end. So all comes down to the memories that we cannot make because of it. I know you already thanked him when he was here, but I want to thank Brian because some of the stuff that he has done over the summer with athletics, the board has been asking about for a long time. So, I'm happy to see some of it actually >> taken care of and we have

118processes and plans in place. >> Yeah. Any other board highlights? Okay. Public comments. I have to read it because I know you're going to comment, right? >> No, it's okay. >> Um, the Williamson Central School District Board of Education invites public comment at this time on matters on the agenda at this meeting. Please limit your comments to two minutes or less. The board of education has allowed 10 minutes for public comment prior to the adjournment of the meeting. Written remarks may be heard to the board if time expires before a speaker completes their remarks. We ask that individuals state their name and the specific to executive session or the employment history of a particular person or would you have stayed the entire time um if you could have asked those couple questions during our meeting?

119>> Absolutely. >> Okay. Well, no. I It's a great question. >> No, but I I get frustrated sometimes because I know we have to wait till the very end, but if someone has a quick question that they want to just put out there on a topic, why not allow it? It's just one person. I get it. >> If there's 50 people, if there's 50 people here, we're going to wait till the end. But the >> I can be there additional information that that was provided in the meeting for my specific question >> that that I didn't have at the time that I was waving my hand looking to speak. >> Perfect. >> And thank you. >> And that is part of why we moved it to the end because sometimes people's questions get addressed during

120the >> discussion of the meeting anyway. I know we move things around for presenters also, but that's that sort of different. I was not offended that you're moving things that made sense to me that you're moving things around for the presenters effort. >> So, yes, >> I just Thank you. >> Thank you. Appreciate the opportunity to speak. >> We have to vote to go to executive session. So, all in favor I I