001We can't go into that room. Shut up. Okay, I'd like to call the meeting to order to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Good evening everyone. >> Good evening. >> Um, I need a motion to adjourn to executive session. >> I move that the turn to executive session for the employment history of a particular person or corporation. >> Second, all in favor? Sorry. Are there any announcements? I have no announcements this evening. Uh reports from district administrators. So we have the written reports from the admin team. Any questions about any of the building or district level reports? I do actually have a superintendent report for you. I will try and be brief this
002evening. Uh but I do think it's important that the board have an understanding about some of the intriguing things happening in the district right now. Uh so first uh tomorrow have a full day with uh two different committees. Uh the first is the mental health counseling and administrative staff. Uh we are going to wrap up our efforts to launch successfully our threat assessment model for next year. Uh if you're not familiar with threat assessment, uh we have not had a consistent approach to what happens in the event a student makes a threat directed at another student andor the district. And so we've worked closely with an organization um CLPS clips and we are launching what's called the harmrevention threat assessment management model. And so we've gone through training. Uh we are positioning ourselves to roll
003out our work uh in the fall. And so the committee is meeting again tomorrow. Again, counselor site, school administrators, myself, and we're going to be planning for how we will roll this out to faculty, staff, and students. And it will be a non-negotiable moving forward in the event a threat is made that we conduct uh a threat assessment in the way that is prescribed by the training that we've gone through. There's a number of reasons why this is important for the district. uh obviously uh student and faculty staff safety uh first and foremost but the other thing and important for the board to understand is if you think about risk management and mitigating risk to the district there's a number of reasons why we could be held liable if we haven't engaged with due diligence
004around threat assessment and so I'm very excited about the work we're doing tomorrow we should be able to wrap up it's been a labor of love over the last six months we've been meeting periodically I hope that we're going to wrap up our work tomorrow and then by fall we'll be uh launching full implementation of the threat assessment model. So that's the first thing that's happening tomorrow. So there's a team of 25 of us that are coming together for that. And then that is followed by another intriguing riveting topic and that is going to be the bell-to-bell ban. And as you're very well aware, we are required by regulation to uh implement effective the beginning of this school year. As you know, the board had a professional responsibility. You uh were charged by the state
005to make sure that we had policy effective for August 1st. I'm grateful that we were in front of the curve and we actually had policy approved July 2nd at a reorganization meeting. Uh the work now in front of us is uh there's multiple other things that we have to take care of. Number one, thinking about how do we communicate adequately to our students uh faculty and staff around what it means at Williamson around the bell to bell ban. Uh number two, we have to make sure that we have all the required information up on our website. Uh number three, we have to be very clear about what what approach we're going to take around student management if in fact any of our students misstep or miscue around usage of cell phones during the day. And
006so I think I shared with you we had a proposed approach for that. We're going to reconvene tomorrow and finalize our discussions around that. And I would fully expect that at the August Board of Education meeting, we'll be prepared to present more fully to you as well as have all our m all of our materials up on the website for our families. It is important for you to note that likely those communications are going to go out before we've met just because it would be my full expectation that uh in fact I have our communication scheduled to go out the week of August 11th. Our families need advanced notice and I really don't want to wait until I think our meeting is August 28th. So those communications are going to go out long before we
007meet. Um and then I can certainly provide you any updates ahead of time. But we will fully be in compliance with the new regulation. I'm very excited to work with the team tomorrow on that intriguing topic. Uh, next, again, I I I did make I alluded to I wasn't going to give a facilities update, but I do think it's important that you have just a brief update surrounding my OACM meeting today. OACM is owner, architect, construction manager. And so, we meet every two weeks as a team to talk about the progress of our current capital project, but also to plan for the next. Today's meeting was a very somber tenor. Uh, we actually had legal involved. We are very disappointed as the owner. uh myself serving as designign for the district. Very disappointed in the
008um level of productivity and our progress towards completion of this project and so we have legal participate and we are really uh uh trying to hold folks accountable for work that should have been completed long ago. I would say it was a very somber uh meeting this this morning. Uh my hope is that a result of having legal involved that we will not have to make any uh decisions. I certainly would have to come to the board if it was going to be my recommendation to think about any litigation. It is my hope that because we had this initial meeting with legal involved that we will not have to take that action step but we have to be positioned and prepared if in fact that's the direction we have to take. So that's the somber
009part of my meeting this morning OACM uh owner architect construction manager. Uh the second part of that meeting is actually more exciting I think uh while we're trying to wrap up what I would say has been a very discontentful very discontenting uh capital improvement project to wrap up the 22 project. We are all also positioning for the 2025 project. I am very excited about the scope of work for that we're really attending to asset management of our facilities. The entire focus of this project that we will put out to voters in December is on asset preservation. uh as the you were um able to hear from our architects at the last meeting, it's things like roofs, it's boilers, it's other things that we have we simply have to take care of. Uh the other thing
010that will be included as a separate proposition in the project will be our athletic field specific to baseball and softball. I want to run that as a separate proposition. It's going to be my recommendation to the board that we not lump them together. Given that it's a community project, it's going to be really important that the community have an opportunity to have a voice and say, "We want to take care of asset preservation, yes or no." And we want to have those fields, yes or no. So, we'll keep them two separate propositions. At your next meeting in August, August 28th, I will be inviting Sarah um my gosh, what's her name? Sarah from BPD. I've lost her name. My heavens Sarah, she's lovely. I think you've met her before. She's our financial advisor from BPD.
011She herself will be presenting alongside with Penny on the financials to make sure that all of the board but also our community understands that there is no future tax impact on this project. Meaning as a result of voting yes or supporting the project, it's not going to raise taxes. We have sufficient in our reserves to cover the local share for that project. She will also provide you a presentation and the community so the community understands how important it is that we capitalize on our building a meaning we don't want to leave money behind. every project we don't put forward and get our building aid on, other districts are and we have we should be getting our fair share of building aid and so we really want to make sure that we're moving forward with a
012consistent approach to capital projects moving forward. Uh so that would be your next meeting uh in August and I think we have just one last update. Yes, very excited and I want to thank all of you for your time during the uh board of education workshop. I'm not going to call it a retreat because it certainly was not a retreat-like setting or a retreat-l like experience. It absolutely was a lot of hours of work, a courageous conversation, discussion, review of data. And I very much appreciate the direction and guidance around the vision for the district. Uh that allowed for me to spend I've now had two and a half full days with the entirety of the administrative cabinet and we are engaging wholeheartedly in strategic planning. And so what I can tell you is I'm
013very excited. I think if you had the team here tonight, they're also very excited about the direction that we're taking with the work uh specific to academic achievement, a culture of caring in the district, as well as community connections. We are really being very thoughtful and strategic in what actions we're going to take in 2526. While I'm not prepared to present fully on what those actions are, I can tell you I would fully anticipate by the end of the month in August, I'll have a more full report to share with you. I have three additional days scheduled with our cabinet to continue those strategic planning sessions this summer. So, and that concludes the superintendent report. I don't think you have anything. >> Um, just one question. When we look at uh future projects like the
014building ones, are a lot of schools facing a time when they have to actually go into litigation against um and should that be kind of tied into the project? So there is always contingency built into the project. I think the reality is Francis, the tough part for me even sitting here across from you is as a business person. It's hard for me to come to you and say I want to make a recommendation to litigate because it's going to cost us hundreds of thousands of dollars and that doesn't feel like the best usage of taxpayer dollar. Right? So we are trying to move mountains to avoid at all costs having to litigate. But we have had such discontent with this project and here we are with a substantial completion of November 24th 24th and now
015it is July 25. >> Yeah. >> Right. I mean I >> hopeful and and grateful for the role of our architects and of Todd again it was a very somber conversation. I can share with you each of the three of us voiced our discontent with our construction company. So, >> so my my question to jump on that a little bit um do we have as a district are we required to have the lowest to get the lowest bid if it's the same company construction company that we are utilizing now and they are the lowest bid >> they got a future project >> correct if they got a future capital project >> yes what I would say to you is I'm working diligently behind the scenes to better understand our rights as the owner to make
016that in the event we go out to bid for the next project that potentially we could avoid a similar circumstance. All right. That is still work I'm doing behind the scenes to best understand the rights as owner >> and I'm going to designate the owner. >> Yep. >> I mean is so if they're not held accountable though they can just continue to do what they are doing and not feel anything for it. I guess >> they just got the contract for Boseies. I mean they are now the general their general construction company for Boseies. They just got the contract. This is ridiculous. So, is there a way that we can build litigation monies into the project itself that >> you can and again is that money that you want to spend if it's the difference
017between spending $200,000 on that and or getting the boiler repaired, the kiln installed at the middle school. It's very difficult for me to come and make that recommendation. Which is why you're going to see everybody at the table today was like, let's just get this project done. I'm tired of them pointing fingers and I said it out loud. Please do not waste any more of my time pointing fingers at people. Just get the job done >> because every penny we spend on litigation is money you can't spend. Correct. >> I understand that. But if everybody kicks the can down the road to the next district, I mean, when does it stop? It doesn't, right? Like it's it's not just our district. I'm sure I'm sure it's every district that they work with that are probably
018dealing with this. So the other unfortunate reality is France is uh like any other industry I mean we have turnover and so you have situations where people are newer in their positions they don't know what the what they don't know what they don't know I mean I got here I didn't know anything about mass I learned pretty quickly who I don't want to work with right uh so I know what I need to do in the position and I feel confident I will be here to help support getting us through the next project so I will make sure I navigate that and potentially the one after that right >> so I think that we are doing our work as a CSO group. I'm having the conversations openly just because it is an area of growth
019for myself and I recognize that. So I'm openly having conversations about what legally what recourse do I have legally to make sure that I never put the district in this position again. And because we're having those conversations uh more loudly as a cso group, I hopefully other people are learning and taking away from that as well. I heard somebody say in a previous meeting, I don't know who was that the art piece be broken down into smaller phases so that if you're not working out or not the whole project >> there's there's ways just have to work behind the scenes on that. >> Yeah. >> I think the way it >> Thank you. I have I have one question about the cell phone policy. >> Yes. >> So when it's posted up for parents and
020families to see, is the part on discipline part when the student violates the cell phone policy, is that going to be spelled out more than just >> we can't suspect like it'll actually say what we will do? >> Yes. >> Okay. Is it is it um is it already kind of patched out as >> we had a tenative however uh somebody brought a new novel idea to my attention that I want to talk about with the team tomorrow. So we're going to consider that again it's building level it's not district level it's building level and I bring it to the team because they're the ones we have to execute. Uh and it requires an additional layer of management with the cell phone. So I'm just thinking um it could be a great opportunity for the
021community of culture caring. So like how would I respond to students like the opportunity to kind of look in how they care for the school and like how they can give back instead of maybe more traditional discipline. Just a suggestion getting more engaged in school versus just that make sense like what would be an example? Um, I don't want to use the word service because that seems like you're getting free labor, but it's a a way for students to get involved in school that that care to follow the rules versus just a traditional punishment or discipline. So, it's not because some students don't respond well to that and they're okay. If escalating, it's great, especially they know they can't be suspended. So, I don't know. There's there's something they can do >> sweep like sweep
022the hall >> that no the halls but something in the spirit of >> I was like if they're strong in a subject and then they required more to help with that that's >> I think I have ideas just thinking out loud about where you're going with that >> something like you know free labor stuff >> right >> just thinking of like instead of it being very harsh discipline or like progressive discipline of traditional science, maybe it can be something adjacent that helps them want to change their >> So I think if you were to review the previous code of conduct which were working diligently behind the scenes on uh revisions after having some code of conduct committee meetings um and there's a lot to it uh you would see that there's a range of different
023consequences that might accompany the actual progressive discipline. And so in addition to now you can't have your phone because you had your phone out three days. There could be a restorative approach to that. Operationally I want to have something be very clean so it's clear for students and it's a clear articulation around you pull your phone out the first time. Hypothetically it's a warning. Ronin, you got your phone out. Pull your phone away. Put it back in your locker. >> Second time Ronin. Okay. Now I've already had to speak with you about having your phone and now you're going to have a lunch detention or whatever that something is. I don't have it committed to >> it's based on consistency. >> Correct. >> All three buildings have to be consistent. The discipline has to be
024consistent. >> Correct. >> Otherwise, that that way there's not a push back. Well, film got away with it. Why didn't So, so consistency >> and I mean restorative is like the word I'm looking for where it's like there's there's a pathway but on the side we're engaging them in something different that's positive. >> I think what I what I wouldn't want to do is manage what the building principles are. >> Yeah. Right. I'm just saying it's a great opportunity to kind of >> and so those are always on the side. Those are always running a parallel, but given that this is going to be a dramatic change, kind of like getting a new leader in a district, I ant fully anticipate it's going to be clunky and for that reason, it's going to have to
025be very explicit. Here is the range of consequences as a result of picking up your phones. Doesn't mean that the other stuff can't be happening, but it has to be very clear for the student population. That's going to be important for our teachers as well. And that's what I love about it is it we're having clear and concise rules. Everyone gets to see the rules to know what the consequences are and what are their expectations are consistency in >> one thing that I find very apparent is that um everyone that I've like talked to and discussed about this is very very um they're worried about the logistics of a cell phone man and just clearing like getting that consistency as well as spelling it out to them. I think that would very much topic about
026not just for students but for adults. >> Oh yeah definely adults more than >> right and what the role is for the admins versus teachers like that. It's interesting, Sarah, you know, something that's resonated. I'm thinking about working with the superintendent student advisory councils. That was a group of ultimately was about 30 students, freshman through seniors. And one of the topics that came up, I don't remember if but it was vaping. And like I think students are asking for them to be more explicitly clear what is the consequence for that? What what are you going to do as a building principal and as me as a superintendent? What are you going to do to support the buildings around when kids are vaping in in the bathrooms, the gang bathroom up at the high school? >>
027Yeah. >> I think even thinking is like like like a shell layer associated with that. So like, hey, we're doing all of that and now this is so and so's third offense. Hey, that name keeps coming up. Maybe we should suggest that this great program we have be a good match for this kid. Like just the restorative part, it's a good word for it. So it's not I'm not suggesting that we're fluffy on the consequences that needs to be there clear and concise. But if there's frequent flyers just that's a great opportunity for that culture of caring. What else are we doing with those people? >> But not just but not just on the cell phone in everything in everything the rules the code of conduct the athletic code of conduct which is so important
028and I'm so glad we we have one over. >> Oh my gosh it's so overdue. Thank you. Um what the school want is consistency, right? Um we as students you want to see consistency every student know who knows who's frustrating as a student right everyone knows who the people are but the consistency of is their discipline is they get addressed right >> so that's >> and that's I just want to make sure every student go to the bathroom not worry about fing% >> but if every student knows that every staff member I'm sorry must know it and I'm not trying to point fingers but let's be honest it's a consistency we want to And that's a thing for someone who's >> Yes. >> Yep. >> to bring them back. >> Yep. >> But the code
029of conduct of conducts and your your report was so long today. Yeah. count. Thank you. Thank you, >> okay, district committee reports. There's no committee meetings. There have been no district events. Um, for county school boards association, uh, I do know they sent an email about a legislative committee survey. I want to say, did everybody see that? >> Yep. And I could not tell, but I got an email this week, I think, about I think you did this last year where you sign up to do Zooms with um this one is particular to attending the email, but I feel like you did something like that last year. >> What was it for? >> It was a um an email that's from Um, it says invite to meet with Congresswoman Jenny's office on August 13th, >>
030but I can't tell who it went to, >> but I think it's the same kind of thing you did last Did you do one last year where you did a Zoom call with somebody, >> not >> I did some some trainings, but I don't think you met with you know I think I did. >> This isn't a training. This is like um they're securing virtual meetings with congressional representatives. So for us it's this says it's Claudia Tenny on August 13th at 11 a.m. which is also the new teacher. >> So you said there's something else August 13th. This is the same time and same day and probably same time, right? >> Lunch is at 11:30. >> So same time. Uh yeah, because these are >> Well, it came from just >> I I can't tell.
031So that's why I wasn't sure, but I recall last year Jamie got something similar and I thought you signed up. >> I don't know if it was with Tiny, but I know it was something similar where it was like a Zoom with a representative. I don't know if it was filming or by the attendee or who, but I did. That's why I wanted to ask if anyone else got it. Technically, I don't think this is from county. This might have come from this book. >> Daniel Grasso. >> Yeah, that's >> that's so it says there will be a member of the congressional relations team on the Zoom. So, I'm assuming that's NISB's congressional residency. 15 minutes prior to the start time of the meeting. Should you have any questions about the materials, you are typically
032given 30 minutes with the representative. If you are unable to attend, but there might be someone else on your board available, encourage them to sign up, which is I think how you did last year. Um, so if anyone wants to do that, you could. I don't know who's planning. I have the new teacher thing on my calendar. >> And if you want, you're planning to come to lunch and you want to do the Zoom, you can set up a space to do it here. So >> just access all >> I don't know if anybody else is planning to do a launch. It's on my calendar because I want to make sure that somebody but if somebody wants to do this, they have to. And I don't think doesn't say when you have to sign up
033or anything. It just or that you have to sign up. It just says you can encourage someone else on the board to do it if you can. I guess you it says you can register, but it doesn't have a date. So, >> do we have questions that we want to ask? Well, let me see what they say they're asking because it says you can find detailed topic memos here versus >> if I remember right. Maybe I did this. >> I thought you did something like this. >> I feel like there wasn't really a time to ask questions that much. It was just pretty much listening to the answers of questions that were given ahead of time. >> Maybe >> answers from the representative. So, was it time? >> I don't remember walking away thinking, man,
034I feel like >> that was a good time. >> But, >> okay. Well, I can forward this to everyone. Somebody feels strong and wants to do it, they can register because from what you're saying, it's more listen. >> Okay. Anybody have any for >> I just put on there if any wasn't sure if anyone was interested. >> They're working on getting a bus. >> Usually you guys usually like so next year it shouldn't be back in Rochester or Buffalo. I have been in the past when it was in Buffalo and Rochester. I don't think we've ever gone when it's in New York. It's too expensive. >> Yeah. >> Just the hotel. >> And when we did like when they were in Rochester, you could come and go during the day and you could pick and
035choose which days instead of >> It seems like there's a digital experience where you can watch it. >> It actually is an excellent conference. So when it's close when it's in Rochester, I might go >> that's why they help. >> It's excellent breakout session. So, you're not saying, >> right? >> Uh, PTSA. I'm assuming there's no report. >> Okay. Board reports. Um, I need a motion to approve the CSE case summaries. >> So, move. >> Second. Second. Any discussion? All in favor? >> Opposed? Passes 5. I need a motion to approve the consent agenda items 5B through 5E as recommended by the superintendent. >> So move. >> Any discussion? All in favor? I >> oppose abstain. >> Passes 412 pages. We're now to old business. Um, I need a motion to approve reapprove the 2024,
0362025, and 2025, 2026 substitute rates to include retired teachers in the in the annual bonus. >> So move second. >> Any discussion? All in favor? >> I oppose. Passes 5. Uh, board of education meetings. This was just to talk about I think we had one on our schedule for August 6 and I know I can't be here and you can't be here. So I think the proposal is that we do not go and I think that's why we scheduled this meeting because it was not originally on our calendar. Respectfully, I was hopeful that the board might consider if we have to cancel the 6 that potentially we building in a special meeting emergency meeting and schedule in advance for uh sometime between August 11th and the 13th. This is a very busy time for us
037as far as hiring and it would really pose a hardship if I can't get teachers and other related support staff appointed. So my hope was that potentially we could pick a day and maybe even it's during the day if enough of you were able to attend that would be really helpful helpful operationally for us. >> We have an appointment. in li of the sixth. I understand that there's a conflict for schedules for a few of you. So my hope was that in lie of that maybe you could schedule an emergency meeting even if it's just for the purpose of appointments of staff just because we have a lot of hiring going on right now. So, >> could we do it on the 13th when we already have new teacher orientation >> or is that make
038it harder for you because there's no teacher orientation. >> Expecting a long meeting, right? >> It would just be a few minutes. >> Could we do it while we're here? >> That'd be great. >> Of course. And if you could just schedule it around I think I'm presenting times. >> Yeah. So >> you're presenting an >> I'm doing >> okay. >> Well, that's why I said to do it. >> We can do emergency approvals to get them to be to be here for >> Right. But would it be a hardship to do a meeting the day of new teacher orientation because you're morning and lunch and you're doing lunch too >> and it'd be brief. >> Yes, it would be brief. >> Typically emergency meetings are >> great. I know, but we're talking five, which
039is good. >> I wish I could say it would only be a couple hires, but you know, if we have a meeting, I'm going to throw as much as I can in there. >> So, we still >> No, we're cancelling the six. >> There's not enough of us here. >> Unless you're going to run the meeting, Jeff, because I'm not going to be here. France will be here >> on August 6. >> Yeah. >> There's not much to be said. Well, if it's a full meeting, that's different than an emergency meeting. >> We'll fill it out. >> So, are you going to run the meeting on the 6 >> as the next um most experienced board member? >> No, because the two of you should be here. >> Hence, we're canceling the August 6th meeting
040>> and we'll do an emergency meeting on the 13th and Kelly will let us know what time sometime around Would you prefer in the morning like before the lunch or after the lunch? >> I would think before >> so like 11 >> or is anyone going to participate in that? >> Well, if we're having an emergency meeting, I wouldn't do those. >> Okay, we do 11 starts 11:30 at 11 a.m. 11:15. Let's do 11 just in case there's a few more items >> and we need to because if we do it here then we got to get to the high school >> because it's 11:00. >> No, I think we'll be fine at 11. >> Okay. And you'll put that on >> calendar. Okay. >> Thank you. Appreciate it. And it will be helpful. >>
041Well, then there's not as much >> as agenda for the second. >> Yeah. the second office. Okay. So, emergency meeting August 18th or August 13th and 11th. Correct. >> Thank you. Uh next up for discussion is student celebrations at board meetings which we talked about ago. I don't remember it exactly continuation from it was the last meeting last meeting. So it was in June before the reorg meeting and we brought to the board's attention that there is new language. Uh we were counseledled uh meaning legal alerted us that we need to make sure that we had a plan in place to no longer have celebrations be live streamed. And so what you should have in your board packet is the communication that I pushed out to all of you dated April 14th around the new
042commissioner's regulation. Actually the law is cited in the communication. So it would be the ask uh that the board consider the differing options that we have in front of us around how we would like to proceed with student celebrations while honoring uh frankly being compliance with frankly while being compliant with the new regulatory language. That's one tal. So I guess my question is I'm looking at the previous is it just speaking out loud the person's name or written as well. >> It says student names may be said out loud at meetings without violating 2D. If you post recordings of meetings the guidance is more problematic because the record becomes a record and so that can be considered something that you're vi in violation of 1212D around student privacy. So the options in front of us
043is we would have to think about either having the celebrations in front of stacked in front of the board meetings uh having the celebrations continue within the contextualization of your regular meeting and then turning off the streaming. It's really up to you how you'd like to proceed with that. I mean certainly recognizing we want to continue to honor and acknowledge students up for their work but we have to be in compliance with 2D 121. You know, I guess I guess like we went back to students names before on today's agenda. We went back to >> But that's not that's not >> you can't have names, right? >> Because you have two names in that. That's not >> Well, if you look in red in the communication, I said don't include student names in agendas, minutes,
044or presentations. So, if you're not putting in the agenda, presentation, meaning if we weren't live streaming and you said the name out loud, it wouldn't be a matter of record, but because we are live streaming, it then becomes a district record and that's what's brought. >> I did a deep dive into this because I was really wondering about it. and you can get parental permission, but then because it's YouTube and we can't get a a data private DPA, I can't remember data protection something >> from YouTube, >> we were we're liable. So there's if we had a different platform maybe that we could get a DPA through and we got parental permission, but then we're getting parental permission every time is another step. It's it's a lot. It was interesting to me to even deep
045dive into law stuff. >> So, do we know what other districts are doing? Are they just >> Some are just turning it off and putting up whatever place. >> Yes. Thank you. Placeholder that says student celebrations will resume in five minutes, >> which is so frustrating because that's part of why you want to do the celebrations during, right? So, >> like that's the part people actually like to watch, right? >> That's probably the only thing they like to watch. Yeah. And because if you think about when we've had students here before, so grandma and grandpa live out of town or mom's at work and can't be here but dad's here, they can watch it. >> And now you just took that away too. >> Like if it was the concert or something like that, >>
046right? >> Well, let me do the artwork. >> You could have like you can't say their name, right? Or their grade. I think that's part of >> or their work. No work. >> Like you can't show the artwork. if the um like the cast of the musical came and did something. As long as we didn't use names, we could show that part of district. >> So a family member could record and share. >> If you stop the recording, then you can do it if you have the recording. >> A family member could record it and share it, but you can't live stream it because >> So I really feel like you have two choices. You have it would be either starting earlier or starting 6:30 and saying student celebrations is always the first agenda item
047and you do that before you even start the live stream or actually you would have to call order. >> It's called meeting order, right? >> Or could you frontload it and not part of the >> not do it part of not just the fact that you're here and it's not part of the part of the meeting. >> So if our meeting starts at 6:30, we could do it at 6:15 before we actually officially start a meeting. >> That way it's not live, >> right? Or or on those, you know, we probably will have student celebrations at every meeting. Maybe even like pushing back because we we've stacked all the like we're gonna have to like back up meetings so that we can get a full hour like policy or we start our regular board meeting
048like 6:45 >> 6:45 instead of 6:15 celebrations are from 6:30 to 6:45. >> It's not hard to >> No, I don't that. So to me, we should just keep it the same celebrations. So in the agenda it would say student celebrations which is generic and there's no mention >> or student highlights like normally would call you just keep it what we've been calling it student highlight student highlights but you would just flash something up that says student highlight. So there's no audio where you can hear the kids names. You can't see their words like if they when the musical did um part of the performance >> the the live stream wouldn't show it. The people physically Right. >> And then the the minutes have to be generic enough to say, you know, students were celebrated.
049>> Yeah. This is >> we can't say who and we can't say for what. >> And this is only specifically for school board meetings only, >> right? >> Yes. >> But if a student's name is said out loud while live streamed during a a musical or something, that's totally okay. >> There is no you can't live stream because you can't copyright. So if we live stream the soccer game out there, the students name is set out. >> Oh, the difference actually I'm looking at the commission >> Jeff. The commission's regulation is specific to student data and public records and reports. >> So because this is a board meeting that's considered public report the performance would not be considered public. >> I know I just it's >> you're splitting hairs here. >> Could a picture of
050the Could a picture or video of it be put up on Facebook? looking to see if we did on Facebook a picture. >> So if we recorded it during our meeting and then just put it up on Facebook, not as part of the permanent record, >> I think because it's part of the meeting, it's public. That's what makes it public. >> So So we just videotaped it before the meeting. >> So well that's where that's where I was just going. What if we did remove it from the meeting entirely and we celebrated students before our meeting starts? >> Then can we actually >> publicly recognize that because it's not part of our official meeting? >> We'd want I'd want to look into that too. >> I guess Angelie, you're all assembling. So technically you guys
051aren't supposed to assemble unless you're assembling for meeting. Like the five of you are here and you're really >> but we're we can all be five of us be at a soccer game. That doesn't mean we're assembling. >> But we are, >> you know what I mean? We could all show up at homecoming. That doesn't mean we're having a board meeting. >> So, >> but you're meeting in the board of education conference room before a board meeting. >> We're just gathering. >> I mean, even like when we had coffee for the staff, we did it here, but that wasn't I guess that's my only question is is that our workaround where you can still >> have a time >> publicly recognize students without making it part of the public record of a board meeting. >>
052Do we not recognize students anymore when we send out the monthly or the quarterly? >> We do, but that's not public record. It's not part of the board meeting. >> I get it. Is a created school record. >> I'm sorry. Sorry, I didn't hear the question. >> They're not published, but we but >> they only go to families. They like whereas when you live stream when when you live stream your meeting >> somebody, you know, also part of this is why we didn't put in what's happening where students are going to college this year. Like we remove that because that is >> it's getting personal. >> Right. >> Well, I guess that's my question is do we still do should we still be doing that? If we can't do it here, at what point >>
053keep it separate though? So if there's PII and there's regulations, then we could certainly have Michaela come and present on that. But we do have to be worried about sharing anything outside of directory information like what you just talked about, but there's specific rights about that. This came up as a result of problems around PII and board meetings and that's why that it's emboldened inclusion of student data in public records and reports and that's education level actual law after several incidents in 2024 involving PII shared through school board privacy office and that would be state ed offers the following by >> the easiest thing to do to not get in trouble is slap the little thing on the screen that says student celebrations. But like we said in June when we talked about this, they
054are sucking all the joy out of >> Yeah. New York State. >> And what you're teaching kids is well, we'd love to celebrate you, but we can't. >> We can in private. >> That's not as much. >> That's like saying you have a birthday party. You can't invite friends. you can't help. >> It'll be really fun, but you can't do anything. I guess what I would offer to you in response to that is just we are navigating a very different landscape. I mean, the reality is frustrating. >> We have have not talked about ED buses in a long time, right? Like that's still on deck and that's a regulation, right? So, we are navigating a vastly different landscape. A teacher cannot say, "Hey, Ronan, you did a great job on your history test out loud
055in front of people because I'm giving too much PII about Roman and history exam." For the purpose of this recording, it was illustrative. It was not real. I don't know how you did on the social. I have no idea. >> Holy cow. Did we say Ron's name here? >> Yeah. Yes, we board of education. We already checked. Uh so I I guess it's just one more example of how we're we're definitely navigating a constantly evolving landscape with the number of regulatory things. >> Maximum in the fall when I have to go to remote >> I'm going to be more upset about having to toggle the remote learning than I am about the fact that we got to put up the thing on the thing for celebration. So at least we're still celebrating, right? But when
056I have to like say, "Oh, the buildings are all closed because we don't have air conditioning." Oh, and by the way, that will make a capital improvement project for probably three projects if we can get to that. Right? So, just another example, right? >> There should be an optin and an opt out for something like this. I I know what it is, but I'm saying that the law should have been something like that >> rather than what it is. >> Right. Just not from here, >> right? working there they have to be careful of because if it's personally identifiable information >> there's a lot we can't do anymore. Okay. >> Countless examples >> and then a lot of things that we have to do now. >> So we can't even put like our project on
057the walls anymore name on it. >> That's our record. >> Well, it wouldn't be considered. >> It's personalized on >> We don't even do that anymore. Right. >> We do do that. We do do that. We do do that. We do that. We engage in that same practice. >> Well, I mean, even if you do like Festival of the Arts, even if you don't put the child's name up there, the kids don't know. Hey, mom, this is mine. Hey, Dad, let me show you where mine is hanging. They know before you even get there. It's number >> where their stuff is in the building, but it's all based on number of points of personally identifiable information. So, there's not a grade. There shouldn't be a grade on their project at the front. So, how the
058student performed. So, you have a student name potentially. I mean really the best practice would be that the name is on the back of the artwork and the kid who's which is >> there's letter >> so we agree we're just going to do students leave it in the same leave it in the same format that we currently have it we just straight that such an opportunity. >> Yep. >> Okay, moving on. New business, dual participation in athletics. >> This is forformational purposes only. I would like to commend publicly. I can't say his name and I can talk about his work in a public meeting uh Brian Roco, our new athletic director. He spent a lot of time and energy exploring what other districts in the region and even outside of the region including Monroe County
059what they're doing with dual participation. I think it's important dual participation is for not that many students. Again, you have to be a scholar student athlete to qualify. Again, 90% or better to qualify for dual participation. I would like to commend him for his work. As is anything, this would be a work in progress. I'd like to afford him the opportunity to roll it out as is and then of course they'll spot check to see how this is working for us. I think it's also important that the board know, you know, there is mixed sentiment about dual athletics. I would, you know, I don't know what the split is for Williamson. You know, I would hazard a guess it's 5050 40 60 meaning not everyone is an avid supporter of dual athletics, but again, if
060if one of the commitments of the board is opportunities for kids, this is an opportunity for some kids who can actually manage dual dual participation. I do support dual participation. I like that again rules are spelled out and I love that you have to have a 90 overall average to do to be in dual sports. I love it. It says academics is important. That's what we're here for. >> That's exactly why we're here. So, I love it. I like that it lines out a primary versus a secondary spelled out >> and you don't have the confusion between the coaches and one coach is trying to drag the kid away from the different sport. It sets the boundaries. >> So, do we know how this is going to be rolled out? I'm assuming we're rolling this
061out for the >> for fall athletics. Uh he will have it be part of his coaches meetings, parent meetings. uh is going to be on the updated code or athletic code of conduct. I'm sorry, not athletic code of conduct, athletic handbook. I want to make sure I'm calling it right. Code of conduct is must be board of education proof. The handbook does not um it will be in all that. So, he will be rolling it out out loud like communicating it out loud. >> So, >> the one thing that I thought you might want to do is a few times says A students and I didn't know what AP >> was at the time. >> What is it? So that would be for >> modified student. It might just be good to spell what that
062>> So when a um parent goes to sign up on family ID if they're if they attempt to sign up their student for two sports, will this somewhere be in their face to say, "Hey, you're you're attempting to do a sport, so you have to >> I don't have an answer for that operation. I do not know. I do not know if they factor that in. My my understanding based on reviewing documents is that they'd have to have the approval process for that to happen. My hunch is if a family ID allowed for them to register for you, it would flag and the kid would not automatically register. The coach and or Brian would have to have a conversation go through the process. >> Okay. >> And this and the nurse. >> Yep. I said
063that there's a sixstep approval process which includes a verbal interest. soldier that has before that has to happen before they >> No, it's spelled out well. >> Yeah. >> But a recommendation could be and I think to your point earlier about the clarity is kindness. Uh perhaps it should be that the kid even if they are going through a process you would register through your primary not your secondary. you will be registering for both >> or even like I'm sure because family ID is a third party platform but even if there's a way to I realize that well people get to family ID in different ways. So some people might go to the school's website and click through athletics and the dual participation stuff is right there next to it, right? But some people might
064go, I know I have to go to family ID and they just go right to the website. So if when you go into the um website and log in to start registering, if there could be a hey, don't forget if you're dual if you're trying to register for dual participation, this is the process you need to follow >> because not everybody goes directly to >> you know what I mean? So it just as another reminder that hey, if this is what you're attempting to do, there's a process. Here it is. >> Yeah, I think >> especially when it's new. >> Eventually, people will get used to it. But again, if you have an incoming freshman or a eighth grader who plays a high school, it's if you have never had a student do it, you
065wouldn't know what the process is. So in the fall it's based on their spring or grade average previous year right >> demonstrate capacity to do both >> but I think they're right they also have to maintain right so if at any point they fall below that >> at the halfway mark is that at each marking or is that >> mid between >> halfway through the halfway >> yeah it's felt in there >> it was a little confusing though because it said check but also says you cannot go below it any time. So I was wondering but I I figured somebody was >> well you can't go below it at any time and they're going to do a specific check which >> but that's open for interpretation. I think what you're getting at is if a
066teacher you took a test but the teacher has put the grade shows up as a zero which would drop your GPA but it's really not drop. It's just because the grade hasn't been put in yet. >> I'm sure like whoever I'm sure whoever's watching this I don't plan for it. >> Yeah. No, it's >> like ongoing >> it long. >> We don't need to approve anything. This is just information. >> Thank you, Mr. Broco, for putting that in. >> Uh, next is I need a motion to approve budget transfers for the 2024 2025 school year. Second. [Laughter] Any discussion? >> All in favor? >> Opposed? Passes 5. I need a motion to approve the 2025 2026 brick one risk operation center rock resolution. >> Second. Any discussion? All in favor? >> I oppose 5. I
067need a motion to approve the memorandum of agreement with CSEA through June 30th, 2028 regarding siphon pay for professional development. >> So moved. Second discussion. Just want to thank the board for the consideration of ensuring that we are supporting our CSEA folks and paying them better than minimum wage below minimum wage to engage in professional development because that's an important fac. I need a motion to approve the memorandum of agreement with CSEA through June 30th, 2028 regarding summer work for phys physical therapists, occupational therapists, and nurses. >> So moved. >> Second. Any discussion? Contract is silent specific to summer work. There are often times when there are CSSE referrals which require these individuals to participate in screenings or otherwise. And so now we have language that would go into a successor agreement around this summer
068work. Can I ask a dumb question? >> Did we not like we just renegotiated that? >> Yeah, we didn't. >> Okay. Forward. >> We could take this MOA and build it. >> Well, the the first one you approved also missed that one. >> That's what I'm saying. >> Okay. All in favor? >> I oppose. Passes 5 Z. I need a motion to approve the memorandum of agreement with the Williamson Faculty Association through June 30th, 2026 regarding long-term substitute teaching assistant rate. >> So second any discussion with the increase our competitive uh substitute rates, we discovered actually brought to my attention that the rate for our LTS teaching assistance would have been below the rate that we had for PEM sub. So it was our obligation to make sure that we increase that adequately to remain
069competitive. >> All in favor? >> I oppose passes 5. >> I need a motion to approve the memorandum of agreement with the Williams and Faculty Association through June 30th, 2026 regarding summer work for speech therapists. >> So move second. >> Any discussion? This is the parallel with you for CSEA. speech therapists are actually in the WA contract. The others are CICA. >> All in favor? >> I oppose. Passes 5 Z. I need a motion to approve the memorandum of agreement with the D Williamson faculty association through June 30th, 2026 regarding modified cross country. >> So moved. >> Second. Any discussion? All in favor? opposed. Passes 5 Z. I need a motion to approve the donation of seven pallets of paper for paychecks. >> So moved. >> Second. >> Any discussion? >> They do this every
070year. This is the first year that I own. So there's like four pallets of three punch reg um contacted um Mrs. Craft at the elementary school and sent it to me and here we are. Can we agree not to put it in the tech closet at the high school? >> Has a plan. I don't think it's going in the tech closet. They're picking it up tomorrow. >> All in favor? >> I oppose. Passes 5. I need a motion to approve the creation of a boy soccer extra classroom account. >> So moved. >> Second. >> Any discussion? >> Have they never had one in the past? Most boy sports don't. >> This has happened a lot. This is >> um I do have a question about process. So, do we have a process? Not that Brian's
071not busy cleaning up other things, but that clearly spells out for coaches. Here's what you have to do if you want to create a extra classroom account for your sport. >> There is a process for anything extracurricular but just never no sports don't usually do it. >> They usually don't do it. >> Okay. Um, is there I think if I remember right one of the girls sports was the first one to do it was the AD softball had one many many years ago. >> The AD is the one who has to like manage and oversee it, right? I assume that's in cooperation with the coach or a parent, >> right? Because it's got to be the ad because >> has to be from school. the school because the the coach could change. >> Okay, which
072makes sense, >> right? >> But but okay, so for 2025 2026, so this fund gets created for that sport. Um so someone from the team, whether it's the coach, a parent, whatever, is going to have to coordinate with the AD. Hey, we ran this fundraiser. We So they >> Right. We have a whole fundraising approval process for the district. So they have to like input it into the Google form. >> Like Brian will approve first, Bridget approved second, goes into a calendar, they get an email saying they get approved, then you need to be a fundraiser. >> Governed by extra class like it's it's not obviously the general budget. So it's governed by the regulation around extra class and so they have to by all of that in the same way any other clubs. So
073I guess my question is at the risk of making more work for Brian, if there are teams that want to do this, I feel like we need to make sure they know what the process is to start it and to use it. I guess >> because I would venture to guess that if I went and randomly asked 10 parents in the stands at a soccer game, do you know how to get a fundraiser approved and you know go through they're going to go what are you talking >> my hunches is larger than that and so I think that we probably have an area of opportunity with all of our extra class advisors and so one of the things that I might recommend uh that probably Penny's office would uh do in in cooperation with uh
074potentially to go would be hosting an extra class uh informational session if you need there because there are other areas things like if you're going to have a fundraiser the club should have voted that you're doing the fundraiser what are you spending it on you have to admit to the meeting and you have to submit all of those but there is an there is accountability for all so it's it's larger um Angela than probably just our athletic teams having that and so it is an area of opportunity >> so all of our extracurricular >> and it wouldn't be necessarily just beyond It really would be Penny's office and I'm not convinced that she's probably positioned to do that work right now. >> I think that Mary Joe was planning on having a meeting in the
075fall. >> I just know when you talk about sports and new people >> new people. Yeah. When you talk about sports, there are coaches who will say if the parents want to fund raise and do it, they're welcome to, but the coach wants to coach, >> right? >> Which is fine, but so I guess if you do something like that Joe's gonna do like a training or a refresher. How do you get that to the right people when it comes to sports? Because the extracurricular list, it's very easy to go, okay, this person is the adviser for that extracurricular activity, but when it comes to sports, the coach may be like, I'm out. >> One point of contact on the team, >> right? So I guess we just need to make sure because just because
076a coach says I don't want to manage fundraising for cross country or whatever doesn't mean there aren't parents who are willing to do that so that the kids have whatever a team banquet or a warm up or whatever it is that they choose to spend their money. So in my previous we would bring in the actual accounting firm and they would work in conjunction with the auditor and with the business official and they would present all and it became mandatory. So we typically try to do in the October conference day a mandatory session for anyone who did anything with class because there is a lot of language around that frankly it is a lot. >> Yes it is a lot. >> Um so yeah Mary Joe does that we can certainly try and do something
077correct as well. >> Okay potentially >> anybody else have any questions. All in favor? >> I oppose passes 5 Z. Uh then we have budget transfers that areformational. Penny's not here, but if anybody has any questions on Penny, uh there are no upcoming district committee meetings. There are some events though to get back to school. So on August 11th and 12th, we have open planning team meetings in offered buildings. New teacher orientation, which we've already talked about a couple times, is August 13th through the 15th. Um, August regions exams are August 19th and 20th at the high school. Freshman orientation is August 25th from 8:30 to 11 at the high school. And the PTSA kindergarten meet and greet is August 27th at 6 p.m. Um, August reading exams makes me think of it. Do we
078know if we have any summer graduates? I don't think I'm assuming that would be at the August 27th 27 28. >> It's the next day. That's why it's not on there. It's after I'm sure you'll let us know if we need to be here. >> Yes. >> We already here early that day. >> Oh, that's true. We do. Oh, wow. So, if we have graduation, >> there's only one student. It should be relatively good. Okay. Um, any board of education highlights. >> Thank you. >> I'm excited for another school year. >> I really enjoyed our workshop and the work that we got done and the work that you're doing with the admin team. I appreciate all that and excited about where we're headed, the direction we're headed. After a year like down, like I feel
079like we're now like we have a direction. We're headed we have focus and it's fun. It's fun to be on the show. >> And also what I like to board members and it just feels like a natural >> you're part of the team. [Laughter] part of the team, right? You know, I know we often say this, but there's five different people, five different personalities, five different backgrounds, five different thoughts on how they do things, but the whole idea is what can we do to figure out all our different personalities? What's best? That's what it is. It already feels like my flow already. Okay. Uh, we don't have any public so I'm not reading >> I would like to um move or request respectfully for an additional executive session for the purpose of discussion of employment
080history as well as potential litigation. >> Okay. So, I need a motion to enter executive session for the purposes of all the things that just said. >> So, move. >> Thank you. >> All in favor? >> I oppose. Pass. But Kelly, we'll just have to someone just text me. >> Delegate. >> I delegated to Sarah. >> Oh boy. You have to tell you have to explain to her. >> What am I doing? >> You have to >> when we have executive session, we have to record >> and I'll have a special. We have to know what time machine.