Board Meeting 1/2/2025

001I'd like to call the meeting to order with the pledge of allegiance and moment of silence to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [Applause] All right, Sarah and Ray, you're up first. I'm gonna um give you the oath of office. All right. Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of New York and that you will faithfully discharge the duties as a board of education member? I do. I do. All right. Now, I'd like to call for nominations for the position of board of education president. Get a second. Second. Any other nominations? All in favor? Any abstensions? All right, Angela, are you

002ready? I'm ready. Angela, do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of New York and that you will faithfully discharge the duties as the board of education president? I do. Now it's your turn. Congratulations. Okay. I need nominations for the position of board of education vice president and I would like to nominate Francis. Second. I don't have to write on this. You're keeping track. Yes, I got it. All in favor? I post. Okay. Fran, do you order that you will support the Constitution of the United States and the Constitution of the State of New York and that you will faithfully discharge the duties as the board of education vice president? I do. Congratulations to your whole family. [Applause] Congratulations. Okay. Now, well, you

003already did this. So, now we need a motion to appoint Kelly Dixon as district. So, Second. All in favor? I oppose. Passes for Okay. Now, this is the This one is Oh, you can do all of us together. So, if you want to do the next one Oh, never mind. It just says all of them together, right? Yep. All of them together. Um, do you solemnly swear that you will support the Constitution of the United States and the Constitution of the State of New York and that you will thankfully discharge the duties as a district officer? Yep. Yes, we all have to sign at the end and Angela will sign at the end, too. Okay. So, now we are at annual disclosure of significant interests and obligations. Did you already explain this to I did

004not. So, there's a form in front of you that you have to fill out. Um, you just have to list if any of like your family members work at the district. Um, if you hold any financial interest in the district, um, you just write it down. We just keep it on file in case anyone were to ever question anything. And then nothing. Get those. Yeah, I just get one done. Keep going. Okay. Next up is board of education student exposition number thrown in. Um Kelly, do we need to read this? Yeah, because we don't have to move on it. No, you don't have to move on it. It's just uh acknowledgement. Okay. So, the board of education has adopted a policy authorizing students to elect a qualified student to serve as an exeicio student board

005member as required under New York State law. The board has received the results of the student election and acknowledges that Ronan Martinez, who is qualified to serve based on the qualifications and policy, has been elected by the students to serve. Ronan Martinez will be serving as our exicio student board member this school year. And we welcome Ronan to listen. [Applause] Okay, next up is board committees. And Jeff's not here, so we can just He didn't reach out to you and say that he did or didn't want to do anything different, right? No, he did not. Okay. Well, we have to at a minimum fill the spots that Jamie and Ashton are in. Looks like everyone's on almost all of them except for scholarship negotiations. What is negotiations committee? That's for contract. So this year is

006WFA. Some years we don't have it, some years we do. And typically like that had I think three of us listed or actually four. But it comes down to when it starts, you need one person who can be at all of the meetings. So I did WFA last time. Jamie did CSA this year. So it just depends. You need at least one person. So I'm willing to still do that because I did WA last time. So I familiar But we should have at least one in case when the time comes. I don't mind joining. Okay. Um does everyone be on polic continue everyone on policy? I think so because usually all do y scholarship. I can still do scholarship. Anyone else want to be part of it? Right. Right. You have a senior. Yeah. That's

007another one that we only as long as one of us is there. If two of us are there, fine. But as long as there um the audit committee, we usually are all buildings and grounds was checked in. Yeah. Okay. Um, branding committee has not met, but I know Kelly, you said you might. I think we're gonna have to get the committee back together and um, we'll talk about it. It's been busy. And I think last time I know we were all listed. I don't know that everybody went when we did the branding committee, but it hasn't met, right? Branding was before. Yeah. So, I don't know. Everyone wants to be on it. Or if we want a couple people, I can still do it. Would it just be easier to replace? Pretty much all of

008these everyone's on a couple eliminate people. Do you want to be on Brandy? Let's continue on code of cond. There was like committee meeting like not this code of conduct committee but there were like sub meetings I guess you would call them but so it would be reps to the actual code of conduct. last year. You went to some of them and I went to some of them. Um, so I guess just leave it happen. Okay. We're not going to have I was I was going to ask that one. We don't need to. You'll just take it off the list. Yeah. If somebody else wants to do one list, they can. I know Jeff is already on there, but we should have two. If somebody else wants to do it, I will I can tell

009you that wellness is going to be um staggered. We're going to do like 8 a.m. to 2:30 every other meeting. Yeah. So, a little bit different. Are they going to be in person or virtual? They're going to be in person. They were during the week. Yeah. Um it's like once a quarter October, January, March anyway. So that could be one's You want to be on? Sure. Okay. The next two are four county ones which we don't attend very much. I think Jamie a couple years ago went to something for legislative committee. Um, at least you can get all the emails if you can attend. You can hop on. I think all the legislative move to virtual anyways. A little bit easier, right? We'll follow on both. Okay. Leaison curriculum you said is Yes. Those are

010a little later. Those are 3:30. I can say that if somebody else wants to do it, somebody else Sarah can take my I like that one. You can take my spot. Um technology that's also going to be like 8 and 230 four times. I can see the technology. Okay. Do you want to do technology? Take you off technology. Okay. It isn't a committee. It's a that's under the le just like a point of contact but anything would move forward to you anyways. Yeah. Um parks and rack are two separate ones and Ashton did both of those. You want to take those what does that entail? going to meet. You don't have to go. I mean, you don't have to go to all of them, but you you would be if the park committee or the

011committee needed to contact someone on the board, you could be parks and wreck or just Don't they go together? Are they separate? They're separate committ. They are separate. Do they have to go to the table? No, no. It just happened to be the Ashley. Okay. Yeah. Okay. Um, town board was Jamie and I just vice president. I would love that. One of my one of my neighbors is safety was Ashton and Jeff. I'm assuming he will. Why are we signing Jeff? He's going to meet five times next year and do a eight and two stagger as well. CS Jeff and I are almost unless somebody else's friend was listed. All right. Uh, PTSA is Jeff and I think this was prior from the days when Jess first. Um, and Pathways doesn't have a pathway. No,

012next we have appointments. So I need a motion to approve the following appointments for 2025 26. Any discussion? All in favor? Opposed? Passes 4. I need a motion to approve the following designations. I need to read those. Any discussion? All in favor? Opposes 4. I need a motion to approve the following authorizations. Any discussion? All in favor? opposed. I need a motion to approve the membership for the 2025 2026 school year on the rural in the rural schools association of New York. Second, any discussion in favor? Opposed? Passes 4. I need a motion to approve the membership for the 202526 school year in the fourtime school boards association. Second discussion in favor zero. Uh I need a motion to approve membership for the 202526 school year in the New York State School Boards Association. Any

013discussion? All in favor? Opposed? Passes or zero. Uh I need a motion to approve the follow the board of education meeting schedule as follows. So move. Second. Any discussion? I have a question. Did we change January 27th to the 28th? Yes, because I meant to put it on a Wednesday and not a Tuesday. Okay. There wasn't a reason we had it on. I think I just missed. So, yeah, it is kept them all on Wednesdays. There wasn't any weird holidays in the upcoming school year. You guys okay? We just have to make sure that we have at least three people. So, we have a quorum. So, if there's a meeting that can't have three people have and there's rules about how far ahead you have to schedule. All in favor? I opposed passes 4. I

014need a motion to approve the bonding of district treasurer in the amount of $2 million for the 202526 school year. So moved. Second. Any discussion? All in favor? I opposed. Passes 4 Z. I need a motion to approve the funding of district tax collector in the amount of $2 million for the 202526 school year. So moved. Second. Any discussion? All in favor? I opposed. Passes 40. I need a motion to approve the mileage reimbursement rate of 70 cents per mile for the 2025 26 school year. Second. Any discussion? All in favor? I opposed. Passes. I need a motion to approve the district substitute rates for the 2526 school. Second. Any discussion? Just would like to point out that we really adjusted to try and be as competitive as we can with local districts. So we

015actually thanks to Kelly got some data that allowed for us to do some comparables and so this similar as far as being competitive with substitutes trying to address the staffing shortages that we continue to face. I like that it went up. All in favor? Opposes 40. I need a motion to approve the tutorial rate as follows. Effective July 1st, 2025 tutoring rate for one student $40 rate for more than one student $55. Second. Any discussion? All in favor? I oppose. Passes 4. I need a motion to establish the senior citizen tax exemptions for the 202526 school year regulation 5210. Senior citizen tax exemption. Second. Any discussion? All in favor? I opposed. 4. I need a motion to conclude the reorganization meeting of the board of education central. Second. All in favor? I zum. Executive session.

016So, I need a motion to address. Make a motion to go to executive session for the employment history. Are there any announcements besides obviously any other announcements? Uh now we have a public hearing for the districtwide safety. So it's my pleasure to present this evening formally the updated and revised emergency response plan for the district. Uh this evening serves or satisfied what is considered commissioner regulations around a public hearing for the safety plan. Also what is required for regulation is that the district safety team that's appointed by the board of education is required to annually review and make recommendations for revisions. What you're going to see in the updated revised plan is significant revision. So the safety team this year, we were comprised of approximately 40 members. We did a deep dive on the plan

017and we we actually did two different objectives. Number one, we reviewed the policy of the plan for is it actually applicable, meaning do we actually engage in the way it's stated in the plan? And the second thing we did is a crosswalk with the commissioner's sed guidance surrounding what's supposed to be included in the plan. And so the we have before you this evening reflects compliance with what's included in the commissioner's regulations and also meets the criterion regarding district safety team um participation in the process. The other important two other things to note is we have two additional addendums that are new this year. Uh one specific to remote learning. All districts in New York state are required to have per regulation now a remote learning plan. In the event you have to toggle to

018remote learning, you have to have an articulation that's actually posted on the website. And so we took a lot of time and as a district safety team to create that document. I'd like to thank Rachel and our building leaders who actually facilitated that portion of the emergency response plan. And the other new piece is that we've developed an extracurricular response to emergency. And so that's also an addendum. Very proud of the work that the team subset of our district safety team engaged in the creation of that document. So, moving forward in accordance with regulation, there is a 30-day public comment period and so folks in the community will have the opportunity to review the plan and they can uh provide any feedback they might have on the emergency response plan. I think Kelly is listed

019as point of contact and then she would relay any uh comments, concerns, questions to myself for consideration, review and possible revision. Uh, it will be my hope that after following the 30-day public comment period that the board of education will adopt the plan at our next or I'm sorry, our first board of education meeting. So, August 6, I will be bringing it back to you for approval and that becomes our plan for the 256 school year. This extensive so long to get it, but it was really good. I guess the the one question I have is if we gave this to a parent or even to a teacher, would they read the whole plan or is there a way that we can break it up into this is what you need to know as this

020member of the community or as a student as a teacher? So what I would say to you at the building level, our building principles assume primary responsibility as designates from the superintendent to provide an update to faculty and staff. There are a number of items within the plan that need that are required by regulation to be covered. And so our building principles as part of their opening days have to ensure that they're covering two things. Number one, the district safety plan provisions. But then number two, they have to in depth go over their building safety plans. And I don't know if you noted, but building safety plans are deemed confidential because they have more secure confidential information specific how we would actually engage in the event of emergency. So the annexes are actually considered confidential.

021As far as families, we could certainly consider doing some type of anformational meeting if there was interest for families to have a conversation about the district safety plan. I'm not sure. I don't know if you could get it onto like a half sheet of paper like a flyer. This is what you would need to know as a parent, you know, in a sense. I don't know. post on the website so people can just see it visually and then if they want to look into it further like there's a link to the actual plan we are required to post the plan in its entirety on the website and they have to submit documentation to literally have to provide the link to the state education department providing the link in it entire posted on the website to

022your point we certainly could consider uploading it to some API module and seeing what they can come up with for that version you know highlights from the plan. But again, to be in compliance, we have to make sure that families community have access to the entire district plan. No, I agree. I think they should for sure have just most parents will look at that like that's 85 pages of plan three addendums. So I think just keeping audience and setting in mind. I mean the reality is that's how the district is going to engage. So from our standpoint for internal stakeholders, the more comprehensive it is as far as how we're going to respond to any type of district safety crisis or event, that's really the that's really the priority is making sure that we have

023an internal articulation around how we're going to respond. So no, I agree. I'm just I guess I'm thinking of like so building goes into lockdown or there's an emergency of some kind and parents rush to school, right? Like no, you're not going to be able to get in, right? Like so those kind of guidelines for parents to say you know coming to the school doesn't help the situation kind of thing. You might left actually this uh spring I think was actually late winter I actually engaged the administrative team on creating the video and the video is really an effort to actually do exactly what you're talking about a bridge the entirety of our district approach to safety with giving them the highlights. Although I will also share even putting in video format I know the

024number of hits was not significant meaning I don't think it was as much as perhaps we would like it's that was an effort to do exactly what you're suggesting um there was one other thing that in the extracurricular it talked about coaches having to go back with an AED in it we have a quarter all our coaches have not All but yes and they're trained as part of their I didn't know that required you can't approve them if they're not I can't make that recommendation it's good to know that those are things that I told I switch nothing other I'm thrilled to have you here. I do think it's one of the most important committees that there is. I want to thank everybody who participated in district safety. Again, we were 40 members at large

025and it was it was good work this year. So, thrilled to have you join us next year. It is excellent. It really is. Okay. Reports to the board. Reports from district administrators. Thank you very much. Uh regrettedly Scott will not start so we will not have an elementary school report and as you know Ellen Ellen is working on a PDM basis as the inter elementary school principal so she is not here with us this evening and going to provide a report. So with that we'll pass it off to Kate Taylor to provide an update uh and we're focusing on the year in review and I've asked all of our administrators to focus on highlights from their respective areas this evening. So I Good evening everyone. I do not want to give away too much at

026my DP reports. It's like opening your Christmas presents early, but I will tell you um uh in terms of student achievement, there are many highlights and positives that I want to share with you particularly around what we discussed last year with literacy and reading. Are we there where exactly where we want to be? No. But the level of growth and I will show you that when we get to our PT plans has been tremendous amongst our fifth and sixth graders and I know uh we talked about literacy across the content for our sixth graders. Um I want to tell you that um the overall percentage in fifth grade is over 200% growth and the sixth graders had about 150% growth. So those are great numbers. I will dig into them because it's you know statistics

027can you can manipulate them the way you want. So I will show you both sides of it but it is the direction that we want to go and I was very pleased particularly at our 56th grade level where the younger you get them you reach them quicker etc. It's very important some of our students who were a couple grade levels below actually made some gains and were catching up to where they needed to be. So I was very pleased. We still have work to do but again don't want to do that too much. Okay. Um also uh our uh I looked through our own survey data our overall building level communication improved. I saw a lot of um response to that that they got a lot of communication at the building level. There was still

028some work to be doing about individualized communication but we will continue to work with that. And um in terms of engaging with the community members, we also worked hard to um provide our students opportunity to engage with their community and learn about what opportunities might be as they leave the middle school to high school and then for their life as well. So we'll share a little bit about that too next week. Thank you Kate. It's important to note really the level of challenge and struggle that the middle school experienced specific to facilities related issues. I mean, it was ongoing. I mean, we opened school with outdoor labs and fieldwork collect uh throw in a couple bed bugs over the course of the year. And so, I just want to applaud and commend uh Kate, Brian,

029and the work that they've done at the middle school uh to continue to support teaching and learning and growth that we saw this year with students. So, great job. Thank you very much. Uh Rob from high school. So, this was my first year. I started July, I believe 24th last year. Um, and I really came in committed to listening and learning throughout the year and then immediately stepped into opportunities and growth that I felt like could be addressed. Um, I started with uh in July 24th when there was no master schedule. Um, and that was a surprise to me. And so um, we got one done in but it was not the best master schedule I could ever and why that's important. It's not just a formality. It really drives everything in school. Um, opportunities

030that kids have, how we utilize staff, abilities to create unique things to curve on the schedule. Um, so I spent a lot of the fall working with the new counselor that we hired and Mary Wild up there trying to create a new timeline for how we get that done more efficiently. Um, it allowed us to start meeting with teachers in December, January to think about our schedule, what we wanted to offer. Um, really proud to say we got a schedule to teachers uh last week that they were able to look at and give lots of feedback on. They all know what they're teaching next year. um which we then take now throughout the month of July and start to kind of find opportunities to tweak and edit that. Um there's things that will always change

031throughout the summer with CSES happening and things like that. But that was a really big win for me. Um and then we've also added new clubs, new courses. We've increased connection with colleges. Distance learning program is really cool. That's going to offer a lot of opportunities for students. I believe right now we have eight students signed up to take 12 college courses credits through FLCC next year. Um, so that's a new opportunity for us. So, I was really proud of that. Um, coming into next year, I think there's just opportunities to look at efficiencies and expanding on some of those things. Um, so started July one with meeting with our clerical staff at the high school and figuring out what our monthly, weekly, uh, and annual assignments are and take that and we met today

032with Chelsea, the new assistant principal to think about how we reorganize ourselves to create additional efficiencies at the high school. And I think that clarity is highness and that creating greater responsibilities and roles for helping to more efficient school and a big thank you to everybody. I'd like to thank Rob for his year of service at Williamson Central School District. It's been very exciting to see uh you know the leadership and building very excited about the conversations he focused on right work. I think about my conversation with him and talking about literacy and writing at the high school. How do we better benchmark what's happening with our readers and writers at the high school? I appreciate his commitment to expanding our programming out there. Uh number eight on my entry plan areas of concern was

033the master schedule. So I want to share with you where I got here and it was so uh pervasive as far as how internal folks were feeling about the master schedule. So thank you very much for uh taking the long with that one and really affecting I know the teachers appreciated that when I spoke and came up with the WFA leadership. So, thank you. Great job. Karen Hoody uh who will be in 2526 uh she will be serving as our coordinator for instruction innovation and intervention. She's going to be reporting to you from her current role as coordinator of intervention. Yeah. Well, thank you. Um I just wanted to share each of the buildings, you know, personal lives of interventions this year that were new to the buildings, which is very exciting. Um first of

034all at the elementary school the um the elementary team of Elena Palmer, Jess Everheart, Katie Sensenbach and Shannon Cornell um implemented a program called Kids on the Move. It's for it was before school actually. So we had kids coming in early during the day um quite early in the morning. Um some very sleepy when they finally came in. But generally speaking to be in that program you had to be some one of our most active learners. So, um, you might benefit from extra movement, other extra opportunities to focus your attention, um, extra opportunities to do some fine motor bverse motor skills. Um, and we worked tire, they work, I should say, I watched them work tirelessly with kids for an hour in different activities just to kind of work on those skills um, and practice

035and and hopefully show improvement. U, we piloted it at the end of the school year. It's hard to do it at the end of the school year, but at the same time very rewarding and I would like to see that be something that they continue on with Scott as the as we continue with the year progressing. Um the only complaint we received was the even the kids didn't really like the early morning so it might move after school. Um so um secondly, uh the middle school highlighted a tier 2 intervention with our community sports school sports coordinator called Yribe. Um, and essentially the program is as what it sounds and it works with kids who might be struggling to find a reason to try their best or achieve their best in school. Um, and so

036our community schools coordinator work closely with poor um students in the building. Um, and this is one of those programs where you might not see the immediate result, the immediate change you're looking for, but you're looking for the long-term benefits of the effort um, and the commit recommitting themselves to their education. So that was hugely successful. Um we also benefited at the high school from some awesome regents review that we were able to provide our kids at the end of the year and I can't thank um that Elliot Matt Lampy and Janice Rutic um just stretch themselves so thin for the benefit of the kids in terms of what they offer. So we have some amazing regent review opportunities at the end of the year. Looking to carry those forward um also um into not

037necessarily regent review but after school kind of activities, academic activities that will support kids as best we can for middle school and school. So a lot of successful things that we tried this year and I'm looking forward to seeing them hopefully grow. I want to thank Karen for all of her work. One of the things I can say about Karen I think I said in her tender recommendation just I can always count on something comes up and it's like where does this really fit operationally administratively does this make sense to for them to maybe think about it or focus on it and it almost go on it um I also want to applaud her because she has been extremely diligent and relentless in looking for grant funding which is as you know going to be

038a very important facet of our future moving forward as we're trying to expand our uh access to resources she has one so we do have we were awarded an arts vitality grant to the Rochester foundation community foundation. So we received a grant for $10,000 um to support arts education um and so we're going to be utilizing that. We have um hired for the summer communities not community schools a field trip coordinator which is going to be Kathy Odinazer to provide activ to organize field trips that will at this point probably the goal was for them to take place during the summer. they will extend into the fall also just for the sake of time runs faster than than we can plan I think um but provide uh arts activities and followup activities for the kids

039K through 12. Um so one of the things we're looking at taking is some high schoolers to see Hamilton in the fall. That's an exciting opportunity. Um George Smith house uh tour just different opportunities to get kids out there exploring and responding to art as well as being able to bring it back. So my goal would be to bring it back to the board meeting in the fall to share some of those and our current assistant superintendent for instruction Rachel Liberator and she's going to present on her year 2425 and of course effective yesterday she assumes the expansive role of assistant superintendent for student and family services. Good evening. Um so I have three major highlights uh in terms of instruction. So when you think about the essential objectives for the district um I'm really

040focusing on the academics and the instructional side around tier one instruction. So uh my first highlight is that we engaged this year in a math pilot. Um so that was one of the things that came out of some of Bridget's entry meetings. um as well as just having feedback from our teachers um was that we needed to look at our current math program and determine the best path forward. We spent about say like seven months on this pilot um and it was successful. We identified a new program, the one that you uh were able to approve last meeting. So we are now in the process of securing professional development for our staff for this summer and then moving into the next school year. Um we've also around tier one instruction really focused obviously the K

041through 12 but I'm going to highlight the elementary school for this uh particular um area is around literacy and the work that we've done. So all of our grade levels at the elementary school focused extensively and how to incorporate more explicit in uh phonics instruction within each of their grade levels. Um we had grade levels piloting new programs that were uh recently adopted. Um and then we also took some tier 2 interventions and used them in tier one to be able to help support um any of those gaps that our students were exhibiting. As part of that work, um New York State recently has uh identified um a requirement for all public school districts to be able to provide a literacy at a station indicating that our curriculum is aligned to the science of reading.

042So in the spring once all of that came out, we worked uh really hard with our elementary team to look at the instructional best best practices instructional guide that NISA put out that aligns to this literacy addestation. Um, so our grade levels worked on that uh monthly through from I would say like March on to June to be prepared for any gaps that they could identify within that guide so that they could then use the summer to be able to identify action steps to be able to close those gaps. Um, and lastly around curriculum work. So always looking to make sure that our curriculum and instruction is standardsbased. Um, we have been utilizing understanding by design to be able to enhance our curriculum development. So um we started this work last year um and so

043this year our focus was really on taking our standards after we had uncapped all of them and identifying priority standards and then within that developing learning progression. So that's what our teachers worked on this year with the hope that next year um they will dive into assessments and making sure that their assessments are aligned to those priority standards um and also supplemental standards as appropriate. So that's my review. I'd like to thank Rachel. If I think about uh again the metric plan data that was presented to the board of education December 4th of 24, uh the number one area of growth and concern as articulated by all stakeholders internal and external was programming at Williamson Central School District. And if you disagregated that out further, number one was ELA, number two was math. And so

044Rachel really toggled uh anticipated potentially what her trajectory work was going to be, really toggled over to make sure that those are the main areas of focus for this year. So I want to thank her and I'm thrilled that we have a new math program that we're ready to launch next year for our students, faculty, and staff. So thank you. Uh next we'll have from the business office, Penny. So the end of the school year marked I three and a half month mark. Um I came in right in the midst of budget season. Um, and that was both very challenging and rewarding. Um, and since the budget season ended, um, I've really worked hard to try to get to learn the school district community staff. Um, and um, I really got to know some of

045the operational departments and the the players in that. And I just want to take the time to recognize them for their hard work and dedication. Um it really does leave a an impact on the school district. Um start with transportation. They've had a lot of significant challenges this year and despite all those obstacles, they came together and made sure that every student got to school and home every single day. Um and that is just it just shows their perseverance and dedication. um with food service. Uh our food service director took on um a shared food service position with Marian. Um so she had to spend her time between both districts, which meant, you know, all the other food staff had to, you know, put in an extra effort to make sure that all the kids

046had their meals throughout the day. And um they really did a great job with that. And facilities, we know that department has their hands full. um they've had plumbing, heating, roof leaks, um issues with the capital project, and you know, they just keep plugging away and trying to resolve the issues. And um you know, the last few weeks they've worked hard with trying to move um with all the district moves, moving offices and whatnot. And we had a lot of student workers come in and help us with that. And um they've done a great job. Um, I also wanted to thank the custodial staff and all the cleaners just for keeping our buildings clean and um, enjoyable for the students. And finally, um, I want to recognize um, the business office for, um, hard work

047they do with payroll, ensuring that all of our staff members get paid um, and you know that it's done with as much accuracy as possible, as well as accounts payable and my administrative assistant um, who pays all the bills and make sure the lights stay on and they've done a wonderful job. Thank you very much. And of course, Penny got here at the Super Bowl time and she gave the game. So, she's been running fast and furiously to try and play catchup and learn while you sign, but also make sure that we have a financially sound budget, which of course was passed and so congratulations on the first budget. So, thrilled to continue our work together, doing a nice job. Uh, that concludes the administrator's reports. Other than, of course, I have my 30 pages

048for start time. I'm just thinking that you spoke after every single one of them. It doesn't cover it all. It doesn't cover it all. I am gonna start with a thank you to all WCS instructional and operational staff for a year that can only be described as fast and furious. And it was a year full of change, challenge, and growth all the way around. I am absolutely in awe of the heroic measures taken by our facil facility team, food service, and transportation. As Penny already pointed out, uh to state that it's been a challenging year is an understatement. uh they have been short staffed. They've experienced loss, personal professional loss in their departments. We've had innumerous facilities issues. In one year as Superintendent Williamson, I navigated more facilities issues than I did in five years

049at my previous district. Many of them being in the middle school, so working to we did go through a couple rounds of bed bugs. Might be too soon, but we did. And uh that was trying. We had plumbing issues. We had gas leaks. We had um just enumerous issues that were ch that were challenges for our operational staff. And something I I recollect saying in my previous district, and I don't think I've said it yet here yet, is that they are the three legs of the stool that holds up teaching and learning. Without food service, transportation, and facilities, we don't have teaching and learning. We can't do this incredible work that we engage with for students. And so, huge shout out to all of our operational staff members for just heroic measures this year to

050Penny's point. it couldn't happen without them. I'd also like to give a huge shout out to our instructional staff. So, while we were navigating all of those operational challenges, uh they were still making teaching and learning happen. And we know that frankly the number one variable in student achievement is instructional staff. It's our teachers hands down. I I think my poor cabinet probably hates it when I say it, but we really don't matter. It's our teachers who do, and it's their collective efficacy, and frankly, it's their joy in the work that they're doing that will ultimately achieve the greatest outcomes. So, I want to give a huge shout out to all WCS instructional staff for their work this year. I also want to again thank the entire administrative team and to Kelly Dixon for weathering

051what has been a year of tremendous change all the way around. Whether we're talking about the faces at the table, the professional responsibilities, the operational struggles, it has just been a relentless uh hustle to get through this year. And I want to thank each and every one of them and Kelly Dixon. And then lastly, on a personal note, I want to commend the many brave and welcoming folks who chose joy this year. Uh we all were experiencing humanness amidst great change. Again, whether it was leadership changes, reassignments, operational difficulties, it just was immense change. And so when I think about the human response to change, it's often not positive. And so I do want to commend those who chose joy amidst the change and just recognize them and say thank you for your ongoing positivity

052and optimist amidst tremendous change. Uh last couple things I'd like to say is uh I am very excited about the work in front of us. If I think about my entry point and conducting an entry plan we identified areas of growth and opportunity while trying to honor and celebrate uh those areas of strength and I feel we are positioned to do incredible work. While I know that my team is probably tired and our teachers are grateful they're home and off for this summer, I feel nothing but energized and excited about the work in front of us and I think that we are positioned strategically to engage and effect positive change in the field. So again, thank you to all of you at this table and thank you to the board of education for providing the

053division the division not the vision the vision. Thank you for providing the division the vision and direction for us to engage in this incredible work that we do. Thank you. Uh there are no district committee reports. District events we had Junth no school on June 19th. Uh high school regent exam June 20th to the 26th. Uh UPK graduation on the 23rd of June. Elementary school report cards were available June 25th. The end of 40 weeks was June 27th. And high school graduation was June 27th also. And middle school and high school report cards were available yesterday, July 1st, county school boards association. I know that R Sed, one to go. Are those I know at one point you could do that stuff virtually. Are they back to being required? You could be there. They Yeah,

054they chose to go. So I had to go in person. Virtual was an option. I had to go virtual. You had to go. I was just curious if they went back to in person. PTSA don't report. I think it was quiet. Okay. Board reports. I need a motion to approve the CSE case. So second any discussion attendance because of the time of year I don't know I've ever seen it that only all in favor I opposed passes 4 next is the 2025 pre-referendum presentation by fabulous. It is my pleasure to welcome as our guest this evening folks from SEI. I just want to set the stage a little bit. Uh this is not new information through the board of education and hopefully for our community if they've been watching the meetings. We have been talking

055at length over the last several months about our need to engage in what we're going to coin an asset preservation project to attend to some deficient areas in our facilities. And so I just want to remind the board of education in our community that we've been very thoughtful and methodical in our approach. Uh myself, Penny, and our facilities director had an opportunity back in April to meet with SEI and to review the entirety of our building condition survey, which is the outline of of what's going well and what's not going well for facilities, meaning there's areas noted as deficient. Uh subsequent to our identification of the deficient areas that were priority we needed to focus on in the immediate future, we've had user group meetings where we assembled folks specific to extracurriculars and athletics. We

056met in each of the buildings to hear from our elementary school, middle school, and high school. And then further we met with our facilities committee to make sure that everyone on the facilities committee had an opportunity to voice concerns that they might have specific to facilities. And so it is my pleasure this evening to welcome for the first time uh to the board of education meeting uh Kurt Vader and John Paulani and I hope I said it correctly uh who are here. They are our partners from SEI. I also want to say what a pleasure it has been to continue to work with them in wrapping up our last project which should have been done but who's coming and then planning for our subsequent project. So, it's just a pleasure to work with both of

057them and I pass off to the two of you and they're here to present to you for the first time the proposed scope of work for a pre-referendum December 25 vote again for an asset preservation project with no new tax impact to the community. Just did everything following you is a very difficult just through our slides. Um, I just wanted to say uh this is new for me here. to you guys and encourages owners at SCI and we work shouldertoshoulder on one of one of the things that we insist on doing in our company is to make sure there's no redundancy in terms of information flow. So we for the most part are always here at meetings together there are exceptions but we have what you guys have in us is a tech Kurt has

058a lot of deep history in the district. I do not as of yet, but I'm I'm accumulating it quickly as things uh unfold with the closing out of this previous capital project. So again, I'm John Pauli. This is Kurt Baker. We have a team of people that are with us. Um as far as we can click over more there we go. Um we have a team of people that are with us to do this project to do the VCS to to actually you know stand with us doing all the capital projects. Not only do you have us, but you have IBC engineering who does this, the mechanical plumbing, electrical engineering. A lot of history is history with the district. Uh Pal Osborne does the site civil design. We're an architecture only firm. We bring all

059these people in and we specifically try to cater them to the clients we work with. He's a really good crew and uh we've been obviously working with Watchdog um as your construction manager for a long long time. um all of I I feel honored to kind of be at this table because all these people that I just mentioned completely me in this district have way more understanding what's going on. So it's really amazing to see um at the table just how just how deep that knowledge is with any conversation in any park in any building. So with that that's our team cover and I are going to tag team this presentation. I'm just going to turn it over to him to go through some stuff and I'll go inside. Sure. Uh before I jump into

060this, I really appreciate the way he introduced that. Um I just wanted to clarify something. Uh our firm is going on 20 years next year. Uh I've been at the firm 15 years. He's been I want to say 18. I got there eight months after we started. There you go. So 19. Um the reason he is here is some of you have seen big Thomas was one of the original partners. um founding members of SEI uh and Williamson was is his business district when he retired we filled it with the next best thing. So just wanted to understand that transition it wasn't anything that being said uh thank you. So, we're today as Bridget mentioned uh with the closing up of the latest capital project that was deemed the 2020 capital project that came to

061school in December of 20 I believe it was 2020. Um the next as a result of uh some of the infrastructure issues that have been um prevalent in the last year, we were asked to revisit the building condition survey. uh that survey for those that don't know it is uh New York State SEDD mandates that every five years uh architect engineer in the district hires an architect engineer to walk through each building and documents uh it's not so much deficiencies but but deficiencies uh future items that are coming up that would need to be attended to long-term plan is the idea the state likes to have that information so when they run their uh their budgets their yearly budget is they have an idea of what is potentially coming down the pipeline from each of

062the 700 districts that New York State has. Um as part of that uh it's not just infrastructure there's also uh curriculum issues that are in is there as well how to some buildings are early buildings 1950s 40s30s 60s7s schools the classrooms are designed at a specific size for parents kids in curriculum wise does that need to be bigger that kind of thing it goes that deep so in April we started revisiting uh the items of that and working with the district and prioritizing Like Richard mentioned, prioritizing one, twos, and threes, understanding where what can be tackled within the next five years, 10 years, 15 years. So really putting together a long-term plan. A school building is like your house. You got to replace a roof eventually. You're going to replace a water heater eventually, replace

063windows eventually. Uh it's the same thing. Uh so how do you apply that and just magnitude that up to asset preservation? Um, as she mentioned, we do monthly meetings committee. You've hit every single topic. S Bridges. Yeah, there you go. Take a right. Okay. So, I think it's, you know, you look at a building, you say, you know, I got to figure out what to do first, how to do it, how to organize my thoughts, how to actually, you know, systematize a plan here. And SED has broken it down into some essential criteria. And it's basically, you know, it's the road map to make sense of all this because it can be it can be daunting. And as Kurt said, it's a continuous process of degeneration and regeneration. It just is never that's never going

064to end. So um they broken it down into these four essential categories. SEDDS, right? So this is sort of what is the the guide book here. So building envelope preservation. So like Bridget said before, if the facilities as one of our examples are deteriorated or are falling apart or are having experiencing a problem, there's no education that's happening inside. There's no house for learning. So one of the things we want to make sure of is that the weather stays outside and everything everybody inside is completely protected from that. So building envelope preservation is one thing. Safety and accessibility is becoming way more of an issue at schools as of the last long time now. So that is a high priority item. That's a bucket cate categorizationally. Um instructional space, what sometimes is called program enhancements

065or program um you know stabilization. So if you've got school, you've got rooms and facilities that are just really tired. The last time they were touched was many many years ago. You would stabilize those rooms by rekindling them with with new stuff to do the same thing as was going on before. But everybody in this room knows that teaching paradigms change. the way you go about you guys go about doing what you're doing in a classroom changes how you deliver it you know what it's delivered through how the room is set up to actually you know accommodate that so those program enhancements oftent times need to be captured in BCS to say I want my science wing to be be delivering science programs differently I want you know STEM and steam technology rooms to be

066um in my district where they weren't before so that part is a big thing for and then the last thing is there's there's always extracurricular activities and athletics activities that need to come part and parcel with all that. So the point the point of the matter is that realizes all these things. They're trying to make sure that you wrap your head around all these things so that they can plan their state finances accordingly. So you set up submit a report with these criteria and dollar signs associated with them and they start to earmark those dollar signs to your district. So what happens after you've done this? You start to engage in the process that Roger described before. We're planning a project right now. So we have an idea of what we want to do, the

067vision portion of that project. We want to do these things as she said, asset preservation. There's a priority here. Let's not mistake what you know what it is. It's to make sure that we stay intact, right? So the next piece is to develop that and to make sure that we wrap our head around the financials, the specifics. Are we are we ordering things the proper way? We develop that concept and we make sure that it's what it needs to be. And after we've done that, we start to design it. Make sure that we we memorialize it. We deliver you guys what we do for a living, right? And then it goes into a set of big documents that goes out for construction. Unfortunately, after the PO, which is between the vision and the concept plan,

068which we're targeting coming up here in the in the late fall, early winter, it can take upwards of two years to three years before you're done. So, this whole process has to be very preemptive. It has to be crystal ball. You really got to think into the future. If everything is working great today, think about what it's going to be like in three years from now. That's what we're here for. We're help we're here to help you flip that lens up. So in in essence that's what you are engaging now with us as a result of those going through the building building conditions survey. One thing I forgot to mention uh was that there are like you just mentioned now there are dollar signs associated with that building condition. It's not just us and working

069with you and identifying the scope. Part of the process involves uh using a crystal ball uh because of that three-year look ahead for when the project would actually go become coming into fruition constructibility wise. We've got to put a value to what those items are and that helps you and the state understand what you're about to engage in. Right? There's financing available there or not there is finance there are finances that are associated with this conversation. So when we say priority ones, twos and threes, it's actually two-sided uh it's two-sided. There are two plates there that we're balancing. One would be the understanding the scope, the priority, the infrastructure, the curriculum, making sure there's a roof, make sure the wall, make sure windows, make sure there's heat, air conditioning. Um the other side is understanding

070where your uh finances are. You know the the building condition saver survey I believe identified close to hund00 million worth of work not deficiencies but work anticipated work that's going to be coming down the pipeline three years five years seven years from now right the priorities are what are the immediate things that need to be touched and what are the values associated with that and how can that be all put together into a project that isn't having an adverse effect in the tax base. Can I just ask the room really quickly, does that number, as shocking as it is, seem, is anybody thinking that's crazy, we're in trouble, we got a real big problem here because that number, I mean, thrown out there, that number can you can't make sense of it. It's gigantic. It's

071not out of the ordinary. It's definitely not out of the ordinary. We deal with a lot of school districts and cross-sectionally that is not a number that you guys should be concerned about. It's part of the course as crazy as that. Easy for you to say not sitting next to business. She's engaging strategies right now under the table. Oh my god. Oh my god. Does that ever come down though? As you spend money on the current projects, other things add up. So, are you always dealing with $100 million? Well, you're always dealing with inflation, right? You're always dealing with economic craziness that we've experienced since co, right? So, these numbers have hit they've hit a whole new stratosphere since a whole new strat. Yeah. Like that was but before co No, right. So, um, yeah,

072you you're deal you're dealing with a rolling thing and it's gonna it's going to eb and flow a little bit. I mean, if you're talking to a financial advisor, you talk about dollar cost, you know, you're investing for the long term. Don't panic about an immediate loss or immediate gain right now. Um, sometimes you're going to invest in stuff that's super expensive and sometimes you're going to invest in stuff that's really pretty pedestrian for its purpose. your projects are going to happen, you know, with with advice from folks like us. Um, and and watchdog, you know, we'll be sitting at the table with you guys trying to make sure that we're staying on top of it so there's no massive surge of need because when the massive surge of need shows up, the kicking under

073the table increases exponentially and and you are starting to ask your taxpayers to kick in. What we're going to try to do with you guys, and I'm sure it's what you guys want to do, too, is keep the levy where it is and make sure that you save some money in reserves and we can start to fund it and we're not going way past our restaurant. So, it's important to note that Kurt and I have already uh consulted with our financial advisor from Bernard and they're going to be here August 23rd 26 26 August 26. So she'll be presenting on capitalizing and optimizing building 27 27 whatever she will be the second meeting I'm gonna eliminate saying dates at all second meeting in August uh and she will present on maximizing our building a she

074will also talk about how this project proposal does not have any future tax impact to our community. I think it's also important to say it out loud here. Penny and I are working diligently to make sure that we are addressing both short-term and long term. So, we feel confident we can push this project out. We're also really also thinking financially about the next project beyond this one and we're in good shape. Have you guys all seen the exact scope like that? Guess the room seen that? I don't know. What the scope of each of these scope items? They have not. This is the first time they're seeing it. Okay, thanks. Thanks. I mean, I had a lot of things going on. All right, we'll do this. Um, before I address that though, that was a

075great question. That's literally the first question is, okay, how why can't we do this? How come we can only do that? And that literally starts the conversation. So, you're there. you just got into group. So we'll just um so jumping into the school discussions uh starting we'll go through each each school if you don't mind each slide each slide of the school you're going to see a theme uh it is asset preservation in the previous projects through you know we focus on the high school focus on the middle school uh this project is focusing on all three at the same time uh they need they need the work so you're you're going to see a common theme here big one would be the roof replacement Uh we've been uh sei with this this district going

076on 14 years. We haven't replaced yet which is kind of weird unheard of on on our end. It's time you have the emergency portion came off which is stabilized now but the intent is to push that design as soon as the vote is accepted and get that going so that that could happen much sooner than everything else. Um exterior door replacement. We've already started all the buildings through the last couple projects placing exterior doors safety and security uh access control window replacements or security. We started with all the windows that replaced at the elementary school and started working our way through. um security at the elementary school and the sought to explain there is uh the all the glass classrooms um that replacing that providing more secure and assembly doesn't need to be glass what

077does it want to be but taking that down and creating more secure rooms gymnasium floor replacement again cafeteria doors and then you start getting into the more infrastructure plumbing you're going to seeist assistant plumbing item on all three buildings. Uh that is antiquated as you know through the elementary school and the middle school the last couple months. So that is a high ticket high priority item. Um and storm drainage and sidewalks. Sidewalks are constantly consistently replaced. They're heaving over time. It's it's a tripping hazard. It's just something that's always at the middle school. Hey, look at that roof replacement. Uh that was coded back in I think 2014 2016 2014. Um it's uh it's time to go. Uh not only does it time for leaks to get replaced, it is I just sorry I just

078went home. Um for the leaks, but uh new energy code over the last 15 years have elevated requirements for uh insulation and roofs. So coatings became real popular when the energy code first switch uh increased their insulation requirements in the buildings because now you didn't have to tear off on we did that successfully. It's time to get better efficiencies for that. Um boiler replacements, fluid replacement which we started with already here. uh kitchen heating issues. Um and then water again at the high school roof replacement. Um been making a lot of comments about white roofs. You have a combination of white roofs and and EPDM black roofs, right? Um white roofs were very popular 15 years ago as a heat reduction. It's actually been proven that it it doesn't do everything especially in this climate

079in Florida, South Carolina, North Carolina. Sure. We're 45 degree parallel. If you're not getting the same deep days as you are in down the south, um it's they've been coated already once again. It's time to have those come up. You see two colors because there are some significant leaks in the porous and band. Uh that that's it's not addressable by just replacing and just patching trains. It needs to get this done. Um speaking of course chorus and band uh renovations. So as an alternate for this project was the band. Unfortunately we're not able to take that alternate. We did everything in our power to try and bring that back in unsuccessfully. That is a top priority to have that done in the next project. Um and then bringing back the course. Oh, you're not yet.

080Oh, no. [Music] I dug my heels in this whole project. I got to tell you how much I dug my marks didn't happen. um touching the auditorium air handler replacing that that is time for that to go. upgrading that to air conditioning. Um domestic water system replacement electrical panels again and then specifically the we did some nice work in the placing the flooring in the library now that atrium has always been an issue right so breezy it's time to address that. So let's let's tighten up the library. Are these all the top priority the priority ones or are these everything? Oh, no. This is just ones. And it's not even all the ones because we can't afford all the ones. The ones. It's some of the ones. It's the most urgent ones. That's a good

081point too to bring up. That's a great question because um they are all the priority ones. Most of the priority ones. Um there is also an opportunity. What we like to do as a firm is design overd design like fill an airplane over the airplane uh in the hopes that uh you fill the entire airplane. Same thing with this project, any project. So we'll overdesign with the intent of addressing them as bid ultimates. So if bids come in, economy is good, you did this thing correctly. Sometimes there there's an opportunity to take some extra work and then you don't have to go through the design process. So these are all the prior most of the priority ones with priority ones behind the to talk about. All right. So, you want me to take this? So,

082um there's there's a lot of this we've covered in this conversation tonight, but basically the financial planning piece of this is like we're talking about not the immediate project. It's it's been it's the trajectory of projects for several years. So, what don't overspend now so that you can still have something for the next time. Um, you have an 84% ge ratio. That's astonish. That's great. 84 cents on every dollar comes back to you guys in. And on projects like this, unless you do really new builds or anything else, it's usually in a 15ear cycle, right? So every within 15 years, you can get all that money back. So um, the other thing that you need to understand about it is you have maximum cost allowances for each building. So it's basically each building generates a

083piggy bank of money that regenerates itself every five years. Right? So take a dollar out today, that dollar is not going to be available to you for five more years. It's on a continuously cycling process. Right? So we're trying to make sure that you don't take all your dollars out today and you need to do something between now and five years and you don't have to to do anything. Um, so there's a whole bunch of stuff and this is really more BPD Sarah's slide than anything else because they she can really explain this stuff well. But you've got the I'm sure too there's there's a debt service piece that's happening here with previous stuff and um your credit rating taken into consideration with when you go for bonding. um all that crazy stuff mixes into

084a pot and chemically forms this thing that says tax or no tax on a project, right? So, we try to keep you guys well informed about when you're about to cross over that point into a tax situation between us and Sarah, the DPD, um you guys have a full understanding. You have an educated perspective on making the decision to do things. And what Bridget said, this is not all the priority ones. the part that's took for the 84 84%. So like you said 84 cents or you got back from the state that's 16 cents that you have to come up with is per share right and that's what Penny and Richard are doing with Marina Ian's office is with right so they're doing they're banking all of that money to get to that 16% so

085that the taxpayers don't have to come back it's a very very evolved concoction of of logic, but in general, that's that's basically what you're up against. You've got some very talented people at DPS and looking at the financial aspect with us so that you guys don't cross over that point in so picture that we saw about the third slide in where it showed the thousand foot level and design the vision getting into the construction documents and getting into design. That's the abstract big picture. This is putting us putting some dates to that to that image. So we started talking about February kind of start talking diving into it around April. We're in July now. Uh the anticipated vote is December of 25 just to give an idea of what that does is there's roughly 10

086months design period that we do. That's broken up into three phases. Schematic design effort, design development effort, and construction document. schematic design is that 10 that thousand foot level big picture just give us all the information here we have the scope items but talk to us about everything we finish that up start out the design development now we have all of our table contents we have everything laid out now we start going in on details we start inserting ourselves into those items and what does that mean codewise what does that mean efficiency wise what does that mean estimate wise after design development um we come to and report that to the district. We do a page term. We got full size documents. Then we uh go into that construction document phase. That's when you kind

087of don't see us anymore for a while because we're honing in that details. We are putting that document set getting ready for permit getting ready for SED review and then final bidding. That's when we send it into SED. Uh that's about October, November. And big picture at SED for I don't know how long. I try to track there's like six people that stuff. So, uh, but usually it's about four months, right? Four to six months it'll be at SED comes back out and then we go out to construction. And typically it used to be a uh one summer, you know, bridg, you know, a couple months in the end of the year, a couple months in the beginning of the next year. Uh, the workforce is not there. These these projects are dra not dragging.

088They're just taking longer than anticipated. So the last five years or so we've been working with construction managers watch really good at identifying how to maximize the time that we have two summer so on there you're going to anything like this size I suppose in the room have been through a capital project before I don't know what that was but in that um through a capital project before but just just for those of you that have Um what happens is this watchdog is shoulderto-shoulder with us during the design phases. If you think about it as lead and lag or handing off baton, we're the lead until this thing gets out of SC. Once this thing goes to bit, watchdog as soon as they're the implementation side, we're the design side. We guide and support during

089implementation. They guide and support during design cost. So what you've got is is a pair of partners that assume a lead role fluidly and there's that transition point that happens at bid what comes out of just two quick updates. Uh if you could go back to that slide quickly uh on this one I think it's important to know and Kirk did mention it but I think it's important that the board and community understand. So uh we do have a a more urgent scenario at the elementary school with their placement on the roof. And so one of the things that we've been uh talking about strategically is that when after the vote hopefully the vote the referendum is approved by the community um that they would have already engaged in design specific to the roof replacement

090at the elementary so that potentially spring of 26 we could have that addressed because we are in a more urgent state in that replacement cycle. Uh the second thing if we could go back one other slide please at the I'm sorry two high school uh high school spoke it isn't noted and I didn't notice it when I looked at earlier. Uh we are still right now we've included the baseball field. So the baseball field would be a part of the high school at this juncture. Yes. Thank you. It is not included in the list but it is absolutely still part of the ongoing discussion and we would present on that more formally with the financial information at the August second August meeting of this month of this summer. What's the date? 23rd, 26 or 27.

091So what Bridget was saying before, we can take you take your vote, we can break it up into a bunch of pieces just to sequence the work efficiently and appropriately for you guys. And the roofs our priority like Kurt said, they haven't been touched since we've been here. That's a good phase design with the idea of submitting that as soon as within the next month is to get that ASAP to get that under construction next. Do you have to break that out as a separate comp? We just break them up into different project submissions to the state under the same referendum. So like you look at this time frame here, there's a couple key things to note. The first thing that you guys do is figure out what the project is going to be. We're

092doing that right now. The second thing you do is to make sure that you understand the environmental impact of that project. Um it's a public protocol thing that you have to do. Um what this what what this ends at is a fall, you know, coming to terms of everything. September is the last time where somebody can say I think we need to do this instead of this and a couple minor things minor things. August now we need to get the the big picture solidified. But after September we go to work with your attorneys to make sure that your resolutions are what they need to be. You guys take action on on two resolutions, the V resolution and the environmental resolution and an October meeting. And that time frame needs to be advertised, publicized by you

093guys, 45 to 49 days before the actual, right? So that as soon as we hit like the end of September, beginning of October, we're in lock step marching order. So in the November time frame, you guys have a window of opportunity to get out there and say, "This is a good thing. Taxpayers um this." So you publicize your vote. You talk about your vote, you understand what the temperature of the community is if you don't already as constituents for the community. Any questions or want to thank you both for being here this evening? I'm sure there will be subsequent questions of course. We do still meet every two weeks because we're still wrapping up the old project. So we have access to Do you guys have any questions about the next thing though on your

094agenda that I saw was the emergency? You got that all. Okay. All right. Thank you very much. Thanks, guys. And of course, you're welcome to stay. No, we just want to make sure. We'll be back August 23rd through 26. Perfect. 27th. Oh, whatever. 26 27. Have a good night. Thank you. Okay, I need a motion to approve the updated resolution to authorize emergency approval of expenditure of funds to address repairs to William Central School District. So second discussion in favor I need a motion to approve consent agenda items 6B through 6D as represent or as recommended by the super. Any discussion? All in favor? Oh, wait. Sorry. All in favor? I oppose. Abstain. It's been a long night. I didn't say absence 301. Oh, I didn't look at my notes. I did have a question.

095Um, coaching appointments. If we don't have one on there, we can we will just I assume if we have participants, we will appoint them at a later date. That's correct. Actually, you know what I meant to say? I would like to give a huge shout out to our athletic director, Brian Marco. This is the first year we have all of our co almost all of our coaching appointments for fall, winter and spring season already done posted every position right process if there were multiple candidates and he was able to appoint almost all of our coaches. So huge shout out to Brian R for his incredible work on this and thrilled to see us moving forward in this well if they're not listed it means that we have a vacancy. So those will Okay. individually on

096our website. We haven't posted for them yet, but they would be. Yeah. When you say I think like mod wrestling have a vacancy. I think there might be a um I noticed I didn't see varsity south. Yes. Varsity softball is is a vacancy. Yes. Hold on one second. I can tell you. Well, I know there's some where you may not have enough. Yeah. Modified volleyball, but girls modified cross country, modified wrestling, and varsity softball. So, is the expectation that as like they may not all get filled at the same time, but as they get filled, we could just add them as they are. Yeah. We still have to pay coaches, but we already hope that all of our coaching appointments will always be done. and anyone can apply. Thank you. Okay. Retirement resignation. I need

097a motion to approve the retirement resignation as presented. Second. Any discussion? Thank you for 29 years of service. All in favor? Opposed? passes 4 zero. Uh I need a motion to approve the retirement resolution as presented. So move second. Any discussion? Thank you for 27 years of service also a long time. All in favor? I opposed passes 40. Moving on to old business. I need a motion to approve the second reading and adopt updated policy 6470. Travel conference guidelines. I motion wave the second reading. Any discussion? I'm lost. A business item A. Thank you. So we had a motion and a second. Yes. Any discussion? All in favor? I oppose. Passes 4. I need a motion to approve the second reading and adopt new policy 7410, use of internet enabled devices during the school. Any

098discussion? Just want to again point out that this is required by regulation. Uh this obviously was a part of Governor Hokll's uh budget for 2025. Uh the administrative team is still working on the regulation piece being how we administer a policy, but the board was required to adopt a policy no later than August 1st and we have to have it posted on the website which will absolutely be able to do. So thank you. I do think it is that it's part of her budget which we did. I think it's on the website. I have not double checked but I had to go look but I know yesterday Monday and I mailed it out yesterday. All in favor? Oppos? passes 4 zero. Moving on to new business, I need a motion to approve the budget transfers

099for the 2024 2025 school. So, any discussion? Um there were um some budget transfers done so um you can purchase the new max curriculum um as well as some budget transfers for um within the post codes um and then one um that just moved money between the debt service codes for principal and interest. All in favor? I oppose. Passes four zero. I need a motion to approve the committee on preschool special education for the 2026 school year. Second, any discussion? All in favor? I opposed. Passes 40. I need a motion to approve the committee on special education for the 2025 2026. Second. Any discussion? All in favor? Opposed? Passes. 4 Z. I need a motion to approve the committee on special education subcommittee for the 2025 2026 school year. Second. Any discussion? All in favor?

100opposed. Passes 40. I need a motion to approve the creation and implementation of an annually appointed stipen position of HR operation operations liaison effective July 1, 2025 in the amount of $3,500. Second. Any discussion? I'm just curious what that is. Supports a function of HR and benefits. So my We should actually have our current payroll specialist be that statement to provide the continued personalized approach that we take as a district around benefits. Is it a less no less on between our own staff and HR? Got okay personalized approach. Any other discussion? All in favor? I I oppose. Pass is 4 Z. Um, what did I say? I was going to do this. You're going to read it and then ask for the motion. Okay. Uh, resolve that the board of education hereby approves the agreement

101between the Williamson Central School District and employee effective July 2nd, 2025. And I have a motion. Second. Any discussion? All in favor? I oppose passes. 4 Z. I need a motion to approve the memorandum of agreement with the Williamson faculty association through June 30th, 2026 regarding counselors and psychologists. Second. Any discussion? All in favor? I oppose. Passes 4. I need a motion to approve the memorandum of agreement with the Williamson faculty association for June 30th, 2025 regarding counselors and and psychologists and summer meetings. Sorry, this will be through a but discussion. All in favor? Opposed? Passes four zero. I need a motion to approve the district the 202526 district safety team as we adding discussion. I would ask respectfully that we include Ray as a new participant to the district safety team as identified this

102evening during the organization meeting. Any other discussion? All in favor? I oppose. Passes 4 Z. I need a motion to approve that if a long-term sub appointed for 20 plus days of less than the semester is used to cover a class period and assume instructional responsibilities as a predium substitute due to substitute staffing shortages. The long-term sub will be compensated at the rate of $25 per class period covered in addition to their regular salary for service as a long-term I'll give the motion. Did someone second? Any discussion? All in favor? Opposed? Passes 4 zero. I need a motion to approve the donation of $250 from the Williamson PTSA to the elementary school for the fourth grade farewell and t-shirts for the 2024 2025 school. Second. Any discussion? Thank you, PTSD. Uh, all in favor? I

103I oppose. Passes 4 Z. Uh, resolve that the board of education hereby approves the 2025 to 2028 collective bargaining agreement between the superintendent of schools and the CSEA and hereby approves the funding necessary to implement this agreement. Can I have a motion? Second. Any discussion? Just would like to thank CSA leadership for their collaborative approach to collective bargaining. It's a pleasure. All in favor? I oppose. Passes 4. I need a motion to approve the memorandum of agreement with the Williamson CSEA through December 3rd, 20 December 31st, 2025 regarding 12 month hourly employees. Second. Any discussion? All in favor? I oppose. Passes 4 Z. I need a motion to approve the resolution to approve the amendment to the employment agreement of the superintendent of schools. So second. Any discussion? All in favor? I oppose. Passes four

104zero. I need a motion to approve the surplus of the following items. Reading textbooks, mini books, and teacher manuals. Second. Any discussion? All in favor? I opposed. Passes 40. I need a motion to approve the 2025 2026 extracurricular and study positions. Any discussion? All in favor? Opposed? Passes 301. Budget transfers. Anything we need to know on those? Uh, next is opening day. So typically we we the five of us all attend opening day which is September 2nd. Correct. I was going to open September 2nd or 4th. I was going to fact check for myself. Okay. You should probably do that because I don't know if Kelly already has it on Tuesday. I do not. It's Tuesday the second. Yes. So Tuesday 92 and it is typically at 7:30. Correct. We start at 8, but we

105usually do a breakfast uh conversation time before. Um, and the board in the past has done. Last year we did breakfast pizza. No, I think last year was the first year you did breakfast. We did breakfast pizza. But the way it falls this year, it's the day after Labor Day. So doing and when I say we do breakfast pizza, we came in over the summer. We prepared the breakfast pizzas ahead of time with the help of the ladies in the cafeteria who show us what we need to do. Then um we came in that morning early and baked everything and served the staff before they went in to get the drink. Because of Labor Day and the way opening day falls, that could be kind of tricky this year because we don't want to have

106someone have to come in on Labor Day just to do that. So we were talking about other ideas for things we could do um really simple. So we were thinking do like bagels donuts. Well, Kelly told me that they have bagels and they never toast. They just do I I believe it's just like butter and uh cream cheese, right? I mean like when I do breakfast for you guys and we have hard chops and stuff like poster and people say it cuz we have to I just fine. I won't be any this year. Francis, it is not a retreat. It is just a workshop. I know. No toast with you. So if we if we do that, can we get the stuff ahead of time and still not have to have anyone be there on

107the first? Yes, we can do all those things and no one has to be there on the first and then just do like coffee and juice multiple flavors of juice orange juice. Apple juice pineapple. I recommend there's no juice. No juice trying to cater to all and do we want to do coffee like we have done? So twice two or three times the board has done like a coffee cart thing for the staff. Do we want to do coffee like we've done for that? Oh, you wanted you had leftover supplies so it wouldn't really cost that much more if you wanted to do like actual like coffee bar, too. I think a lot of people will come. I think the cups and stuff. I think we have plenty. I might have to get a little

108bit more, but um all Do you want to do it serve in the cafeteria? So, more room for like the coffee bar part. It's probably easier, you know, because then if you try to do it in the foyer, there's congregating, so it's it'll get crowded. Yeah, probably easier to do. Coffee, tea, and juice bar. Multiple flavors of juice. Okay. priorities. Priority one of the cold foam. Oh, yeah. It'll still be hot. Yeah. And I can get all almost all of those things ahead of time. So, I mean, we can figure this out when it gets closer, but we would obviously have to be there before. Yeah. I think when we did breakfast last year, I think we started we said that we were going to start serving at 7 or 7. I think we were

109there at like 6 or 6:30. You think if we're going to serve at 7, we should be there at 6. The coffee. So 6 a.m. Kelly, can you put that? Yeah, you could shift to a brunch type instead if you like. I mean, that's an option because really we can have our welcome back in the cafeteria in the auditorium and then when they come out position that too. I don't know if there's the tricky part is we do some presentations during the in the auditorium because we do our awards and I mean typically all of us are there for that. So, I mean, you could, but you'd have to time it so that if we had to step away, it's not time. It doesn't actually say before entering the I was trying to I was

110trying to I was trying. It'll be fine. Are they going to take the coffee in the auditorium? No. Oh, I have to drink it outside. Or if they put it on the table that's there for all the water bottles. people. Well, I think that's why we did it at sun. So, is Rona invited to help us do the exopaticio? Actually, you want to come at 6. It's okay to say no, you don't want to be at 6 in the morning. We might have captain anyway. It's that early, so there anyway. And you actually get an invitation to speak. It would be really nice to hear from student assembly. Oh, on the day of opening day. Oh man, you get to speak to everyone. It's only an hour. It's like September 2nd or third. We don't

111know the day. We should probably make sure Jeff has it on his calendar. Um, and can you guys both make it that day? I don't know when you have because you would have start school. Um, I'm looking at the calendar. Looks like my district doesn't start till the 4th. So, I should be good. So, you should be good. Okay. Awesome. Okay. Um, next we are up to meetings. There are no upcoming district meetings. There are no upcoming district events, but Kelly, do you know already when the teacher orientation launches? Yes, I can put that on your calendar. It's um I know it's usually in August, but that's always the day that August 13th. August Yeah, if you can put it on our calendar. Yep. I just got to find out exact time on there. What

112time is it usually at? It's usually like 11 or 11:30 and I still need to share the board calendar with you too. So that invitation will be coming. That was the only one that I I know it's not that far away. So I wanted to make sure and I know my calendar for the summer. So even if you don't have a time Kelly put it on there even as a placeholder. Sure. Just so it's on there. Okay. Closing items. Board of education highlights. So Ronan, normally we have a student report, which we didn't. I don't we don't normally do that in the summer, which I think is not on our agenda, but and I don't want to put you on the spot because it wasn't on the agenda, but if you want to give a

113report, you can do so. I know it's kind of quiet because school just ended, but a report on what the student perspective was at the end of the year. Just highlights. Uh highlights. People were very nervous about the the regions, the upcoming regions, but I I guess they were relieved towards having just getting that over with that uh just that steep hill and uh finally being able to climb over it. And I would say most people are uh very anticipated about this summer and enjoying it. Um people are doing extracurriculars like the fun runs and what I know like drivers have and all that. Then I'm also there to see um besides that I class in a month almost any other highlights. Graduation was excellent and all your other people that had a lot of

114say was really nice. I was sorry to Any other boards? Uh, public comment. I'm not going to read this since there's no public sitting there. Uh, no anticipated additional executive session. So, I need a motion to return. All in favor?