Board of Education Meeting - 5/28/25

001To the flag of the United States of America and to the republic for it stands, one nation under God, indivisible, with liberty and justice for all. Good evening everyone. We have no anticipated executive session this evening. Um any announcements? Okay, I have two and that is we're going to adjust the schedule a little bit so we can get some of you guys out of here sooner than later. Um, so the first thing we're going to do is move the PTSA report up to the beginning. Welcome, Veronica. What do you have for us? Thank you so much. Well, super appreciate it. Um, have quite a few updates from the last month. Uh, so last time I was here, we were in the middle of book fair week. Um, and the following night on Thursday, we had

002our first game night uh that Nancy Miller put together. We had 110 days just for game night, which was really cool. Um, and there was snacks and obviously games. And uh, at that part of the event, she also had a free book exchange. So that way for kids that just wanted to come and play games or do whatever and not visit the book fair, they could still keep the books. Um, from that from the total fair, we earned $6,100 for the elementary school to be able to use and scholastic items. So that matches right to where we were last year. Um also I had talked about the um share the fair which was collecting donations for kids to buy books for them uh in our building. So we did buy books for 55 students this

003year um which equates to about 13% of the the elementary population. Uh we are continuing to do flower sales and they are continuing to be increasingly popular. we sold out and then people keep coming up asking if we have more. So, we will continue doing that. Uh we also had a bunch of uh bunch of the adults and student volunteers um out at the Main Street Mile um in the cold with fun signs. And then uh last week, I think it was um Dr. Snider provided an opportunity for uh Emma Abrams, who is our high school building rep. um she's graduating at the end of this year and it's been such a success of having a high school student actually being the building rep because they're also in the building that we presented to the

004student body last week. Um just giving everybody an overview seeing if anybody was interested. It was good timing coming off of their own student election and we had three students already step up to say that they are interested. So great. That is it. Thank you very much. I appreciate it. You look like I was curious how many wanted to do it last time. Um Emma was found on the PTSA that now you had three people that wanted to involve. So we we might look at actually making a committee out of it having one primary and figuring out ways that they can just boost us as a whole. Thank you very much. Thank you. Welcome. All right. Uh, and I'm also going to move up our tenure uh appointments so we can low on the audience.

005Um, all right. So, first wellically, okay, I need a motion to approve the tenure appointment of Katherine Quinn, elementary school teacher. Second. Any discussion? I sure do. Come on up, Katie. Well, I'm gonna make you guys all stand up here with me. This is Katie Quinnless. Come on up. Katie came to Williamson four years ago and she's our elementary art teacher. She brings a lot of passion for art, a lot of creativity. She's one of the calmst people I've ever met as well, which really works well in the um in the art classroom and probably will be with mom, too. Um, Katie is a very strong artist. Has wonderful creative um artistic skills, which was a a bonus, but maybe because Ellen can't do any of that. But, um, she brings that creativity and that

006experiential learning into the art room every day. She has a lot of great ideas and very developmentally appropriate. The kids love to be there. It's a busy, busy place. In addition to her great work in the classroom, Katie has also done scenery and set design for the musicals for the past few years. She's recently a new mom and on leave right now. We're really glad that you were able to come tonight so we could congratulations to you in person, Katie. Did you already vote? No. I'm sorry. I always All in favor? I passes 4. [Applause] All right. Next, I need a motion to approve the tenure appointment of Jennifer Fischer. Second. Come on up, Jennifer. I'm very proud to talk about Jennifer tonight. Jennifer also has been in Williamson for four years. All of those

007years at first grade, very dear to my heart. Um, Jennifer came to us with previous experience spec specifically with early childhood, most recently from Texas before coming to back to this area. Um, Jennifer brings so much creativity to into her classroom and passion. She gives student know her students so well. She's a huge advocate for them. Always looking out for their best interests both academically, socially, emotionally, the whole the whole picture. She's been members of different committees, including our social studies committee, our marauder closet committee, as well as the district woods committee. Her creative teaching practices is very child- centered, and we have truly loved having Jennifer with us at the elementary school. So congratulations to [Applause] you would think after all these years I told you twice you just [Laughter] [Applause] It's all right.

008We know what you're getting. Yeah. Careful what you say. Okay. I need a motion to approve the tenure appointment of Emma Basil, elementary school teacher. So, come on up, Emma. I feel like I'm on a little roll here, but Emma TR too has been with us for four years in Williamson, all at kindergarten. And I I know that I've talked about kindergarten before because I think it takes a great deal of patience and calmness and patience and patience. And Emma has that. She is just loves her kindergarten environment and loves working with those students and it's been a great plus for our building. She gets right down on the floor with them right at their level. Um works really well at each of their individual levels which has been a great asset. She's also served

009on many committees including our tier one MTSS committee, our phonics committee, our big pumpkin day committee. One of the things that I truly love about Emma is she is a learner. She constantly wants to learn and grow. She seeks out opportunities for professional development both in school and out of school and especially around literacy. She's constantly learning. She promotes a very warm and learn learning environment for the kids. She's a strong advocate for her students and it's my pleasure to recommend her for tenure. All in favor? [Applause] I need a motion to approve the tenure appointment of Charles Bernard. Charlie, Mr. Flipflops. Charlie loves his flipflops. We always know when the weather when the weather's changed because Charlie comes to school with flip flops. True. So Charlie's been with us for three years as he

010was previously tenured in Geneva. He worked um in Geneva for about 10 years. Y um and before that he worked at Child Protective Services. So Charlie came to us with a lot of background, a lot of experience. Um and he he brings that into the classroom which is fourth graders every day. He's also been a member of our building planning team for the past few years and our social studies content area leaders. She's um you can hear Charlie teaching um a ways away and this is a compliment. Why you pull me by the Alan's very loud too. Um he is a very enthusiastic teacher. Um he loves to have fun with his kids. He he's very um loud is it's a compliment sometimes too. Um very much gets right down there with the kids. enjoys

011his time with the kids and has made great connections with the kids. It is my pleasure to recommend Charlie for all in favor. I [Applause] Okay, I need a motion to approve the tenure appointment of Kirsty Sheets, elementary school teacher. Second. So, Kirsty was not able to be with us tonight. She has a senior in high school who is very involved in music and tonight is her last concert. So, um, Bridget Michael gave her great blessings to spend time with her daughter at her concert. But just briefly about Kirsty, she also came to Williamson four years ago after her family relocated to this area. She taught for 10 years in either Msina or Madina. I'm sorry, I don't remember which one. Um, but she she has been really happy to be back in in this

012area. they were very happy to relocate here. Um I remember after I interviewed Kirsty um and offered her the job, she said that she feels like she came home and when she was up for tenure and we were talking about her tenure, she said, "I I found my home." So she truly loves being here in Williamson. She has embraced everything about Williamson. Um she's been a member of our math pilot committee um as well as our building math team. She's also been on district committees including district safety and the greeting committee. She creates a great sense of family and community in your classroom. They do a lot of community work and um it is my pleasure to congratulate her. All in favor? [Applause] All right. I need a motion to approve the tenure appointment of

013Mark Blair, high school teacher. Second. So it is with pleasure that I recommend Mark for tenure. So Mark joined our district uh three four years ago. Three years ago, tenure previously. Um since being there, uh Mark has done just about every job you can do in the building. Um he is these are all current roles that Mark holds. Um building instructional coach, ELA department chair, curriculum coordinator, data coordinator, co-advisor for the class of 2027, aquarium club adviser, international club adviser. He's on the grading and assessment committee, the high school tier one team, and is on the supernova project for project based learning committee. So Mark wears many hats on top of being a rock solid teacher who teaches multiple preps and our Gemini and AP courses. Um so Mark does it all and he does

014it while I think holding students uh highly accountable and also balancing that with strong relationships. Um you see kids in there on their planning or on his planning time hanging out with them. Um Mark is often there late uh because of that giving up so he gives up his time to the building every chance he can because I think he's passionate about work. So I probably recommend all in favor. Congratulations. You have a lot of vacancies. [Laughter] I wasn't sure if All right. And last but not least, I need a motion to approve the tenure appointment of Miss Karen Buddy. I'll second. Sorry. I wasn't sure if Karen would want me to stand at the podium. I'm gonna call you up. All right. I do have something formal to write, but I would say I've

015been here almost a year now. And I would say Karen is the GSD girl, meaning get stuff done. So if there's anything that needs to be done, doesn't matter what it is, if it's a for Williamson, about Williamson advocacy for Williamson students, that is the essence of Karen Hoodie. And now I'll do what I actually typed out. It's with great enthusiasm that we celebrate Kieran Hoody's recommendation for tenure. She has played a pivotal role in advancing key academic and student support initiatives across the district. Most notably, she has been instrumental in developing our district-wide multi-tered system of supports or MTSS from the ground up. Her leadership of tier 2 and tier three teams has ensured that our interventions are comprehensive, targeted, and driven by data through tools like Panorama and I Ready. Sorry, teachers. I

016know they're not necessarily your favorite. Karen has led the charge of using assessment to inform instruction and improve student outcomes. Karen's contributions extend beyond academics. She has been a tireless advocate for the whole child. As our McKini Vent le lazison, she has ensured that our homeless and displaced students receive consistent compassion and support. In her role as community schools leazison, she strengthened partnerships between the district and other community partners, bringing in valuable resources that directly benefit our students and families. Karen also chairs the district health and wellness committee where she leads initiatives that promote the physical and mental well-being of both students and our staff. Karen, you are a consistent and positive presence in district communications and you've been instrumental in securing new grant funding. Kudos, Penny, grant funding. Uh, and in every role, Karen

017demonstrates professionalism, humility, and a strong analytical mindset. Her per which means you got to get her some lead time to think, reflect for a period of time. Her performance evaluations consistently highlight her strengths in strategic planning, relationship building, and continuous improvement. Karen, not only effective, you are deeply respected and trusted by your colleagues as evidenced by entry meetings throughout the district with all stakeholder groups. You exemplify the values of our district. Deep roots, core values, bright futures, innovation, and commitment to student success. I am beyond proud and humbled, frankly, to recommend you for tenure. Should we leave your score? I can read more. All in favor? I. Congratulations. [Applause] There's a lot of tenure this evening. I'd love to see that. Especially on a night like tonight when we get to see the retirees leaving

018and a whole bunch of people here in the district hopefully making this your home for just as many years as Ellen Sax. 37. Thank you for everybody. Yep. That's what we're looking for. So congratulations again all of our tenure recipients. All right, we're going to move back to uh reports to the board. And for the tenure recipients, you are welcome to uh or you can stay if you want. Completely up to you. reports to the boards from district administrators. Hard to follow that moment of celebration got right. Come back to you. It's hard to follow that one. I just want to make sure I get what I want to say. Veronica already talked about it, but holy cow, the school book fair is $6,200. It's just amazing. They Is that a record? It is. Kudos

019to all the work that they put into that. It's just It was really wellrun, very enthusiastic um volunteers. It was a great addition to the building. Um another shout out to the um PTSA who helped who helped us fund u field trips in the building. It is definitely field trip season. Lots of field trips going on. Stock museum, RMC, the zoo. Wellington was this week with fourth graders. We have lots of field trips happening which is great for our students. Great for them to get out and see other parts of the world. And then lastly, I just want to um do a shout out to Teresa Byron who is our day custodian. And that actually happens to be your birthday today which I believe that. So I'm not sure if you're aware but we're very

020much lacking evening custodians in the elementary. We've had some turnover. So, we're operating um on a really bare minimum staff. Teresa has been staying late um after her work day's over for a few hours to help them pitch in and get things ready for the building the next day. And I just want to give her a big thank you. And middle school. Good evening everyone. Um I would like to recognize and Kelly, I'll get to the list our fifth and sixth grade reading teachers and teachers of reading. I know uh when I did spotlight we talked about our literacy across the content. Um and our fifth grade still has a fairly traditional reading model. Uh last week was our third I read by chart um for reading and the growth that our fifth and sixth

021graders demonstrated was pretty phenomenal. So um kudos to them. It's been a push for us the past couple years. We're hoping that ultimately translates down the seventh and eighth grade. But our fifth and sixth graders um our fifth graders grew like by 200 plus percent. Um and our sixth graders made 100% growth. So I do want to congratulate all of our reading teachers and our teachers at sixth grade. I want to start by shouting out our coaches, our PE department um and Patrick Fier for their work with our gym recently. Um been a hard spring at the high school. We had a very rainy spring, so our coaches were displaced often and were weren't able to get access to the gym. Um, our PE teachers often had to rely on our auditorium because of the

022gym floor issue. Uh, but they were all patient did with a smile on their face and um we're thankful to have a finished gym for the rest of the year we can access. So, shout outs to them for flexibility. Um, excited to announce uh Roman Martinez is going to be our student rep on the board next year. So, also over a 50% voter turnout, which we know is really high, um, for our students. So, that was great to see. Um, and then, uh, I know a little bit we'll be, um, discussing with a new assistant principal at the high school. So, I just wanted to recognize that process. We had 19 applicants and over 25 stakeholders participated in three rounds for that position. Um, so we're excited to have you. Thank you very much. and

023people personnel services. Hi everyone. Um put the glasses on here. So for one last time, I really just want to highlight the entirety of the PPS team here. Um so special education teachers, teaching assistants, classroom aids, onetoone aids, I have a list, speech providers, um OTP, social workers, psychologists, counselors, and nurses. really like their hard work, dedication, and teamwork and willingness to problem solve in the best interests of some of sometimes the most challenging students and situations is really unmatched and not only this time of year when it's the busiest time of year for this department um but all year. So, I cannot highlight enough um what a wonderful team they are. They're just a welloiled machine and Williamson is so lucky to have them. our recently tenure coordinator of intervention. Um I wanted to

024share uh one thing that the district is going to be taking on this year is a partnership with a program called or a group called Family Promise. I'm not sure if you're familiar with it. Um Family Promise is currently located in Newark and it is an organization that's going to support us as we work with families who might be experiencing homelessness. So they um have a pretty solid program in which they support families in getting out of homeless situations. And they have a second program called Roth which is something under roof over their roof over their heads. Yes. Roof over their heads which is a preventative in attempt to help keep people in their houses before they um run into a situation. And what I think we Rachel and I met with them the other

025day and I think what we appreciated about their work is that it is preventative um and forward thinking. So, we are going to be working with Family Promise starting next year. Um, and that will accompany the work that happens with McKini Mento and with our community school coordinators. And I did just want to send a thank you out to our community school coordinators, Erin Rowley, Lisa Ryan, and the newly um involved mommy saints who working with us up at the high school. Um, they are diligently right now working on some summer opportunities for our students. So there'll be more hopefully by the end of the week there'll be some things being shared with opportunities for the kids to take part in during the summer and we just look forward to keeping the work going. Assistant

026superintendent of instruction Rachel. Good evening everyone. Um so my highlight tonight is Kelly Colleen. So, Kelly, I this is your last board board meeting, but um I just do I want to publicly acknowledge the work and the service that you have given to this district as both a special education teacher and the director of PP PPS. Um you are just a huge advocate for kids and for families. Um and I know that in your position sometimes you engage in some difficult conversations and your team has to make some difficult decisions, but you do so with such grace and compassion. Um, and that's really what our families need. So, we wish you the very best. [Applause] I know it's from the business office, Peggy Johnson. Um, I'd just like to give an update on the 2024

027fiscal stress score that is assigned by the office of the state controller um via their fiscal stress monitoring system. The system reviews the district's financial data and assigns scores based on various fiscal and economic factors or indicators um that might that helps identify potential challenges. Um the scores fall into two categories. Fiscal stress which reflects the district's financial condition and environmental stress which considers a broader economic factor. The district received a stress classification of no designation in both categories which is good. Uh there it is the best category to be in. uh no designation is the best and then it goes success susceptible sorry uh moderate and significant. Um to put it into um context, the fiscal stress score of 25 or below indicates no designation. Um and it goes all the way up to

028100 which would be significant. Uh for the environmental stress score we received 18.3. Anything above 30 would be susceptible to uh fiscal stress or environmental stress. And then um it goes again all the way up to significant which is a score of 100. The scores have increased um from last year of 2023, but it's important to emphasize that we've not been flagged for fiscal or economic stress, but um it is just a reminder for us to stay proactive and continue to carefully monitor and manage our finances. Any questions for Penny? Uh, no. I I mean I'm just made a quick note on the fiscal stress on the environment environmental indicators. We have little to no control over those those ones, right? Other than the budget vote approval percent and um just I want to make

029a note about that that as well. You might talk about this in your update the voter approval budget not. I just wanted to say that we had pretty low um voter turnout compared to the last four or five years and so I think that that could contribute to a lower voter percentage. So I'm not regardless what this says on that but that doesn't concern me. I think we tend to lower that this year. We haven't spoken in depth about it, but I think it's kind of ironic because based on our designation, it would indicate that we don't have any fiscal stress, which we all thought was really statement navigating the train, right? So, it's just kind of ironic. Well, what's interesting is for a district that maybe is under susceptible or moderate, what that must

030feel like sitting on a table like this. We are at a designation. So I think about a meeting I was just in this afternoon with KT and she's like do I have a green light to post for another position? Haven't talked to the business official yet a lot. So I really don't want Penny's report to be used against me. Did you hear me? I don't want that to be used against. There's an internal designation. I listen. Okay. Thank you. As you might imagine, I do have a few things. I first want to say thank you to the Williamson community uh for the budget annual election and budget vote. Uh we did have 238 guesses, 148. No, that did equate to a 62% approval rating. As you just pointed out, we should think it was a

031little bit lower voter turnout than what typically is. Not sure what to attribute that to. Uh one of the things that we mentioned coming out was potentially in the future uh putting out some type of an exit interview or exit survey for our voters just to hear what's on their minds when they're coming out to vote. So food for thought for next year. Also want to give a huge shout out and congratulations to Sarah Shamry and Marie Berbridgeidge who will be assuming board of education seats. I think Sarah's back there. I thought I congratulations to our new board of education members who will assume their seats July 1. Thrilled to have you on board. Along those same lines, although Dr. Snder already mentioned Ronan Martinez, I think it's worthy to mention again this is the

032first exopicio student board of education member that the district will have. uh Ronin engaged or chose to engage in a pretty vigorous process, meaning he had to uh meet with the superintendent and express his interest. He had to meet with Dr. Snyder and I uh to talk about roles and responsibilities. He had to campaign uh deliver speeches on the 19th and then there was actually an annual election at the high school. I want to thank Dr. Snyder for all his collaboration with uh myself uh to make sure that we could execute that process. very excited to work with Ronin uh previous experience working with the next officio as they bring tremendous insight to the table. They just their perspective is so worthwhile to have at the table while we're having the conversations with you. Uh

033save the date for whomever our new board president will be. Uh they are coordinating through Wayne Fingerlakes Boseies a learning opportunity for our exopicio candidates and that's been scheduled for August 11th from 4 to 6. So they'll invite myself, the new board president, and Ronan to participate in that experience and uh Dr. Snyder, if you wouldn't mind extending that date to Ronin, that would be fabulous. Uh while Dr. Snyder was presenting on our AP process, we also have another pretty significant process ongoing. Ellen's happy. Uh elementary principal hiring process is midstream and I'm very happy to report that our posting has been up uh that uh sun sets tomorrow. So the last day for the posting is tomorrow. We currently have 16 candidates. So, I'm very excited about that. Uh myself and the administrative team,

034we will be vetting candidate uh credential uh files this Friday afternoon and then inviting folks to come in next week on two different occasions. Uh first on the 2nd uh Tuesday the cabinet will be there's a flag sorry there's and that will not be uh on Tuesday we will be having screening interviews that will be myself and the administrative uh committee and then we will uh engage in confidence ratings to identify semi- finalists who will go to committee and the committee has been identified we have 21 stakeholders who are going to participate in committee interviews at the elementary next Thursday uh the 5th. Ellen's taking the day off. Just kidding. Just kidding. Probably need you there to manage the building. Uh so Thursday, uh stakeholders will also have an opportunity to have time with each

035of the candidates. Uh the candidates will have an opportunity to engage in traditional Q&A as well as some type of a presentation for our stakeholders. Uh stakeholders right now are submitting uh areas of greatest interest for them, meaning what are the biggest concerns that they would like to see us have the candidates speak about? things like instructional leadership, student youth management, etc. Those type of of uh topics and so questions will be designed to make sure that we're getting the information that our stakeholders are looking for in the process. Long and short, they will also engage in confidence ratings and then finalists will be invited to come back and meet with me on June 10th and I fully anticipate having a successful candidate for recommendation to for the June 18th uh board of education meeting.

036Uh almost there. uh want you all to be aware that uh as part of the cell phone band to ban uh regul regula regulatory language that came out with the budget. I do want you to have an awareness that one of the things we've been advocating for as superintendents our group our legislative group and that's not just in the finger lakes region but from across the state is really we think the issue is larger than just uh school enforcement of uh cell phones being put away during the school day. We're really more interested in things like warning labels on social media platforms, uh, online safety act, and I do want you to know that right now those topics are being addressed in, uh, in the state legislature. So, I think that's really an important piece.

037It can't just be that it's about schools and having the phones be put away during the school day. Really, some of the larger issues we see with cell phone use, uh, is the things that are happening outside of the school day and carry over into the school day. So, I wanted you to have awareness about that. The other one, and I don't know if uh Kelly you've heard this, but they are also right now talking about legislation around allowing for a reserve fund specific to special education. I think you uh if you listen to uh stories from around the region, in fact, my previous district uh we had a budget passed last year. Uh they had a family come in and it was uh three students who needed out of district placements at a cost

038of about half a million dollars. And so those stories are real and they really can impact your general budget. And we have no means right now by which to anticipate that. So, we are very hopeful. That's very promising. Uh we're hoping that they'll pass some uh legislative action to make sure that we can have a special education reserve. But it was important that you know that. Uh at the last board of education meeting, I shared with you that on May 12th, myself and uh superintendent from five other districts, Wayne, Sodas, Ananda, Pel, and Marian. Uh we did meet on May 12th to have a first of hopefully many different conversations around shared programming on the western side of Wayne County. uh left feeling very positive uh and frankly energized about our smaller group trying to

039champion this work. We identified actionables and we've already uh put those actionables into place. Uh so what I can say to you is my hope would be potentially for second semester 2526 that potentially we can execute some level of shared programming. uh it's not uh feasible to think that we would execute for fall of 2526, but very excited about the conversation and frankly the commitment of the leaders of these specific districts. Uh it wouldn't be a board meeting if I didn't give you some type of an update on capital improvement. Uh myself, Penny, and Patrick met today with our OACM, which is owners architect construction manager team. Uh sad to say, we we are not finished with our 2022 project. There are still a number numerous and many uh outstanding items at the elementary uh

040school. Our countertops and pencil grills, middle school, the boiler room, the flu, the boiler flu, our trespa panels, those are the um plywood walls that are painted black right now which have been there for months. Uh please remember we were supposed to be substantially completed November 24th and here it is almost June and we're still working on this uh project. Uh an extension of that uh Dr. Snyder mentioned the gymnasium floor at the high school. Unfortunately, that is our capital outlay project for this year and we are going to reject the work. We do not feel it is sufficient for us to accept the work. Uh there were numerous errors errors. Uh the logo at the center of the J gymnasium floor is crooked. Uh there were numerous other errors and so Penny, myself, Patrick,

041as well as the architect went through and we just simply can't accept the work as is. Uh we did want to return the gymnasium floor to the high school building and so we've successfully done that. They're able to use it. But what that means is this group is going to have to come back in this summer and redo the work that they did and we're going to withhold payment until they make right on the project. So I just want you to awareness about that. Uh still looking into uh what's the best approach for our elementary school roof. I know I've been keeping you alert that that is an area of great concern for us. Uh wanting to make sure we have a plan that adequately redresses that. Grateful that the tornado season is over. We

042hope. And then lastly, thinking about facilities. Uh we are in full swing on the development of the next capital improvement project. So the 2025 capital improvement project. Uh myself uh Penny Patrick architects uh we met and reviewed the building condition survey uh just a few weeks back and we've prioritized all of the work included in the building condition survey that needs to be completed. Again anchoring us into what that is. The BCS is a list of all items specific to facilities that are um uh insufficient. What am I trying uh what's the word I'm looking for? Compromise, not lost member choice. Uh they are not to they are not up to par. And so we had to prioritize because we can't do all of the work in one project. Uh total price tag on all

043of the deficient areas. That's the word I was looking for. Uh $55 million with escalation and inflation. I want you to have an awareness. It's actually closer to hundred million dollars now. So what was 55 million in 2022 is now almost a million dollars in the areas of deficiency that we have in front of us to try and address. Uh good news uh we did meet with user groups. Uh myself, Penny, Patrick, our architects met on 519, 521, 522 and we were able to solicit input from all of the user groups in each of the buildings to identify other areas of concern that folks have around our facilities. and we will be meeting tomorrow with our facilities committee to talk about that and see where that fits into the work. And my hope is Jeff

044and uh Francis can join us for that. Again, just a brief recap on timeline. Uh we hope to have the full scope developed by the end of June. Uh we hope to have our architects come and present to you either actually it'll end up being July probably after the reorg meeting uh and then final scope to you by uh September of 25 with an anticipated vote in December of 2025. Uh lastly, very excited and proud about the district safety team. Uh the team is really anchored in which is their uh professional responsibility into making sure that our emergency response plan uh it compi is compliant with uh state ad regulations but also really addresses district safety needs. And I couldn't be more thrilled or proud. We have a group of 40 individuals who have really

045uh rolled up their sleeves and engaged in some pretty incredible courageous work around district safety. So I want to thank all of the team members. And that concludes the superintendent's report this evening. Thank you. I have a question, two questions for you. The first is around the uh the comments around the cell phone ban. Did I read recently that nonadherence to that cannot be a punishable offense? It cannot be suspendable. So there can be consequences for aggressive discipline, but it cannot include suspension. That's correct. Okay, that's all right. Um I wish you hadn't been able to clarify that for me but um and writing in the regulation by the way I I thought that's what I read that be suspendable. Okay. And then the second question is about the capital project. Um which one? Right.

046So clearly the contractor team from 2022 project has not been able to meet the deadlines of their multiple extensions and whatnot. We're going to go out for a new capital project in seven months hopefully. hopefully right if how do I'm trying to think of the most politically correct way to say this how do we ensure that that team is not the lowest bid right like how do we not pick them again when we have to pick the lowest bidder for a project it's interesting that you should ask the question is because I think after our OACM meeting today we spent a more significant amount of time kind of talking about what best positions the district to ensure we all end up in the same place. And so I will share with you that we are

047having ongoing conversations with legal, myself and Penny will be meeting with legal around this. We're also going to work with Watchdog and our architect just to kind of better understand how to get on that chessboard around not ending up in the same place. We have got to be in a better position of strength. Well, we don't have a lot of control, right? So that that it's no fault of the district or employees. So, you know, and I know that when you um are bound by so many state rules, regulations around how this process works. Correct. Wins. What's that? Lowest bid wins. Lowest wins. And we didn't really have you don't with a project that you don't have any leeway, right? Like with other bidded items, you can go with the XIS if you think that

048the service is better or the product is better or whatever, right? But you can't do that instead of the capital project. So what if this particular team decides to bid on they probably won't what if they can bid on this again what are we stopping uh I think we have some we're discussing possible strategies i.e. things like we know with confidence that we are going to have to include roofs in this project and so we could actually break up the projects into multiple different types of bids rather than having everything be bid all together and that's what the case was with this project. So for instance, we are likely going to get someone who specializes more in roof repair replacement by putting that out separately. So much greater burden for the district to do it

049that way. However, I think it will yield us a greater outcome by doing that. So whatever it takes for us to do that, that's one strategy. I think the other, you know, there's some other lessons learned. You know, again, substantial completion by 11:24. Well, that was for the entirety of the project. The reality is, you know, I had poor Kate uh with the middle school. We were waiting on bathrooms right up until the first day of school. Right. Literally. Right. So, really also thinking about breaking down the project and attaching different uh timeline increments instead of having it be spelled out right in the contract. Really, the only thing we had was substantial completion by 11:24. And so, that really didn't help our position when we were trying to open schools and putting the And

050even wasn't that date pushed back from the wasn't there? There was an original substantial completion date that was earlier. Okay. I thought so. It got moved to to November to satisfy. Yeah. An extension. I think they kept pushing back when they thought they were going to be finished. The legal contract was 11:24. I mean, it's ingrained in 11:24. 11:24. And they kept saying things were going to be finished. Nothing really has been finished on time. I shouldn't say nothing. That's about much was not completed that time. You can walk around the district and see things are not completed. And so that that's significant. And it's it is disheartening. It's really good for all of our stakeholders. Yes, I agree. So, all right. No, uh certainly no um criticism to anybody locally here at Williamson. I

051I recognize it's out of our control, but um I just I don't want to I won't be on the board to go through it again, but I don't want to have anybody here in this board have to go through something again because it feels awful um to have to look at the community and have zero control and still say it's not done. It doesn't feel good for the kids either. adults are walking around and they can see it. I don't it just doesn't feel good for them either for any of our stakeholders. So yeah, we are working to try and navigate that as best we can and think about creative solutions to engage a little bit differently. Thank you. Yeah. Okay. District committee reports. Uh there was a health and wellness meeting May 14th. Um

052and safety committee meeting this afternoon. District events, proms, May 10th. Grade three and four math test was the 12th and 13th. Grades five and eight science test was May 13th. Annual budget vote and board of education election was the 20th. And the fifth, sixth grade spring concert, fine art show was also the 20th. High school spring concert was May 2. June 10th. Um, end of the 35e parking period May 23rd. and Memorial Day, no school was made 206. Uh, moving on, for county schoolboard association. Um, no update, but I think Sarah is going to tomorrow night. Sarah, there's a 4 county new member seminar. Yes. So, awesome. Thank you for going to that kind of good learning there. And you'll make some good connections with our four county counterparts. Uh, very finished PTSA and tenure.

053So, let's go straight into boards. I need a motion to approve the cse case summaries as presented. Any discussion? Get my number to dot on the dot. All in favor? I post 4. I need a motion to approve the April Treasurer's report. Second. Any discussion? All in favor? I oppose. Passes 40. All right. Food service update. How are you? Great. I have a little bit of project at this point. For those that don't know me, I'm straight. I'm instructor for um I've been here since July 2021. So, so just quick overview of our food service program and our elementary serving 399 students in the middle 272 and the high school 276 and reimburse me to date. We have 75,97 and 110,000 reverse loss today. We're not done yet. So a total of 186,880 workings which

054is quite a bit things considered. Um our team um obviously me as the director of the operations and we have a good position this at the start of this year for operations manager because I'm doing Mary and Williamson central school district service program. So Michelle's kind of taking off taking on a lot of the extra duties that I have here to help make things more manageable. Um but in the other school in the other positions we have um a manager at each school. Um a couple parts workers and we have no no vacancies which I think is pretty awesome. like this is the first mom to try to knock on here and I honestly I'm just when I'm working in Marian every day it's like there's no place like home because there's no subs anywhere

055it's there's no sub it's me so um I have to say I'm very like happy about that and that tells me that we're doing great a lot of great work here for them because you got moms and Mary that don't even want to work there like they do here so this is a lot and I also want to you know put shout out to all the supportive team members who help support everything we do. Um, so that's Bane of Maintenance, Andy, Patrick. I mean, we call them all the time. So, um, I have to say thank you to them so much, Bruce, and our substitute kitchen workers as well. So, thank you. All right. So, um, as you all know, we have our own seed fund. So, we we operate outside of the general fund.

056So, we're little bank. Um, so we bring in revenue, we have expenses, we kind of manage our own penny obviously the charge. Um, so we do we do things a little bit different. So we make our money by selling reimbursement meals, al park snacks, catering events, lunchions, all that good stuff. Um, so this chart here, just a breakdown of where we are to six month snapshot of uh this year so far. There's a lot of data on there. So, um, which I like to look at the data because it helps see where I've been and where I'm going, I guess. Um, so, so far this year, we're we're at $490 or is it $290,000? $490,000 in revenue for this year for just just reimbursed meals, which I think is pretty fantastic. Um, and that is

057under operating under the C program, which means all meals are free for all students. So, and that helps bring in the additional revenue for that. We will hopefully be CP the next couple years um because we should qualify for four years. So um I think it's been wonderful for our district. So our source of revenue would be part sales. I think we sold around 16,000 cookies this year so far. All healthy grain really good. Uh 13,65 ice creams been sold this year. It's all healthy. Not whole grain, but it's smart approved. So, it is mandated. Like, it's not the best ice cream, but it's kids will eat them. So, kids used to buy whatever it is. Yeah, there's some kids serious about their ice cream. But it's a lot of work to ice cream at

058elementary school, but that it helps the kids like, you know, they get excited about ice cream. All right. some points of pride of things I'm proud of and obviously our team is 100% customer focused every day. We I can honestly say I don't have much worry when I'm at Marian working because I know the team that we have here is wonderful and their goal is treating each kid like it's their own. Would my child want to eat this food? And that's how we focus. It's how we serve. It's how we come to work each day. Um, our team is problem solvers. On day one of lunch here, we had a plumbing issue all over the kitchen floor. We served up on the cafeteria like in a snap party and that was not easy. First day

059of school at the elementary, we had no steamer, no dishwasher. The first day of school moved into our kitchen the day before the capital project. I don't know how we did honestly, but we did it. So, um, just got a lot of great problem solvers. There's obviously many challen food service. Um, so I I do I have a lot of pride in that. Uh, our menu is very balanced. I feel we have pretty stringent national school lunch program guidelines that we have to adhere to and they get looked at by um the New York State Child Nutrition Association every couple years. Um, so they're really keeping a close eye on our menus, what we're purchasing. Uh, is it meeting the guidelines? I look at our menus online, you know, without thinking about it. Um, so

060they there's a lot of oversight that we have to kind of keep in mind. Um, so I try to balance the menu like what kids what what students want to eat this versus I'm not going to put just whole grain bun on the menu because I have to I'm going to find ways to make it palatable and somewhat tolerable for students. Um, that sounded terrible but okay. Sorry about that. Um the districtwide share table that's been really awesome in the district because when they have to take three things a lot of them don't want to eat the three things. So then they'll end up tossing them. So one of those three things now they can put on a share table that's refrigerated little ice bath bin. Um so that it can go to a different

061that might be hungry. So I like that. That's been wonderful. Um and kids that are still hungry or that just have to get something they don't feel like they're wasting their food as much either. Um, we we haven't used any outside cold storage facilities this year, which has been awesome. That's that's expensive. So, we haven't had to do that. We've been trying to just manage in inventory better because a seed fund surplus. I don't know how great it looks right now, but um I think it's it's not obviously the negative. Not anywhere near that, but we just completed inerson food serve safe food safety training in April of last year, end of summer. and December for that which but we got a lot of our staff up to date with that as well. Um and

062I just want to highlight some other ways that we support the district and community that you guys you guys might see us out there doing it but you would not think about it but there is a lot of things that we do um such as like the summer field trip and campsite snacks for those water bottles. U we also schedule support that with ice cream cups all that fun stuff. The new teacher lunch at elementary every year we do that as a sit down cater meal. The superintendent conference days we do that grab breakfast coffee after after school or after activity snacks. Opening day we do a couple or this year we help the school work breakfast. Um freshman orientation the high school we do give bags grab bags for the kids there. So prep

063breakfast do coffee that kind of thing. Global Play. We work with PTS. Um we worked with uh Global Play with ice cream cones this year. We purchased ice cream and they reimbured us. The international festival day which was great with um Katrina. She's wonderful. I can't say. She's wonderful. Um she really set that up nice. And then we had the middle school principal, Mr. Rock. He did some wonderful things with the staff this year, too. He came in, let them go out to lunch and he served pizza that day. So, it was really nice of them to do that. But, um they were discussing cookies. We provide cookie trays, lunch, superintendent day. Every year we do the grab breakfast for that. Uh the new superintendent reception, we do that. Meet the new high school principal.

064We do that. Donuts and coffee. So, we do a lot of things to support the district. I just want to make sure that my team feels appreciated for that because it's not their job duty really. It's just their their job is really school lunch, but they do a lot of extra stuff to support the district. So, just want to say thank you for that. And also this tonight, Michelle would help that too. And the biggest event of the year is breakfast champions. That's a big to-do and that's so much fun for us. We love it. Um that's just a couple days. Um so yeah, we do a lot. And um I I just wanted to recognize Michelle W. She was supposed to be here today, but she's cleaning up from the thing, but I do

065have a certificate of appreciation for her. which I will present to her. She was supposed to be right here next to me. She's not here, but I just want to provide this because honestly, I would not have survived this year without her. all these things on this to-do list. She has really made this perfect. I just wanted to present this award to you because you really made my life this year two. She's done all the all these activities. I just like she did all it. So, you mean the world to me and you are so important to them. [Music] [Applause] So yeah, I couldn't have done it without her. She stood up. So yeah, thanks for this perception. I heard it was wonderful. The punch was okay. Yes, the punch was great. Sure. The punch

066did taste so good. And I was like, "Oh crap, I felt bad about the punch." But I think I think Michelle made that, right? The punch last year. Here's a certificate. Let me so funny because you're like in the terrible but you live in your room. Yeah. Water and juice. So, um so yeah, I just want to say thanks to her and then her team at the high school has been very helpful too supporting her and support me. Um they pick up extra jobs too as well. So, um I'm just I'm just so happy to have the team I have. All right. Um, another thing that we brought back this year, thanks to Michelle was the big apple crunch day, which you guys used to do a while ago before co I think. So, that

067was really fun. Thanks for letting us kind of take over the school there for a little bit where all the kids, it's a nationwide event where the kids will all eat into apples and we we got donated apples from the local farm in which hoping we could do that every year, but just highlight a new farm each year um around here. I think that'd be great just so that they could kind of talk about the farm because that was super fun and the kids loved it. Um and it was a free apple and fiber, you know. Okay, so at the elementary school, I just want to um highlight them. They have a lot of picky eaters, right? A lot of picky eaters, but a lot of fun kids, too. Um and we just try to

068make the menu uh give them a variety of choices every day so that there's not one thing that they don't want to try or don't want to have. Um, and we're trying new things for them, too. We'll sample it like a couple days before, just put it out. Um, so the kids can try it because a lot of times they won't pick something and they've never seen it before, you know, because then they feel like, oh, if I get it, I don't like it. What do I do? Um, so we just try to sample things out before and that seems to go well. Um, a lot of the staff brought their kids in for their staff to work in, which was fun. They did that at the high school, too. Um, so we just try

069to do fun stuff there. Um, like I said with the capital project, every time I hear that, I have PTSD. Um it was really a challenging year. So just for that so I don't want to do another project for any even though the middle school needs it over there. But um yeah. Okay. So um our middle school our middle school food service team Dorian's been there 30 something years on both. She's running that kitchen. Nice. One thing that we did change in the middle school this year was um they used to have a cold line and a hotline and I feel like a lot of kids went to the cold line just because the hotline was so long which I did ask a lot of kids about like the line is too long so we

070just get a wrap ourselves. So we switched to this year so they'll pre-order the wraps or salads and then they pick them up and it's been wonderful like the kids move to the line quicker. I feel like they're not standing in line starting you know having as many issues. So, um, service is faster. Um, it makes a little bit more enjoyable for kids at lunchtime. So, that's been good. Um, high school, we won a Halloween contest this year. We were condiments shell idea. I think that was a chicken wing. Um, it was fun. It was a lot of fun. It just got messed up a little bit. And then our wrap line, we still continue to serve a lot of options for wrap. We try new things. Um, what else have we done? We do

071a lot of cookies there, too. Um, a lot of new foods. We did a chicken this year, which the kids really like. Um, so, okay, the next slide is all about budgets. Obviously, like I said, we're our own fund. We operate independently. Um, I don't I don't really tend to look at this too much like on a day-to-day basis. Um, over time, I kind of look at it and see where we are. We do have to um get our new steamer for our elementary school kitchen because it still doesn't work. Um, and it's old. It was really old. So, that's what we're going to look at buying and hopefully some grant money. Um, so looking ahead, we'd like to continue to try new menu ideas. Um, incorporate more student nutrition education. That's a big chunk

072that I like to try to focus more on next year. We're going to just do one district. Um, increase our social media presence, which Zea has been wonderful for that. Um, honestly, she's, you know, I call her up. She's like, "Let me do it. I'm like, okay, thank you know, so um we want to work on increasing staff training and professional development because there are a lot of areas that we could move on. Um I talked about the grants uh middle school capital project with a question mark. I didn't mean to put that question mark there, but um that's in the future and I do want to recruit some additional substitutes because the subs we do have end up taking jobs here in our kitchen. So we do do need some substitute next year. Um,

073any questions or comments for me? Thank you for listening to me. Um, do you guys have any questions for me? Nice job. Thank you for Thank you. And if anybody wants any of the data, I have copies. I'll leave it with Kelly. Um, I have I have three staff shots. So, 2022, 23, 24, 24, 25. So, just over the course of the last couple years. Thanks everybody. Been wonderful. Thank you. Get a little comfy. All right, speaking of that, early achievement report. All right. Um to kick us off for this, I just want to say so looking at all of the data 5 through 12, we don't have elementary data at this point. You'll have their their last trimester for the fourth quarter. Um and we also don't have I ready data in here just

074because students are just finishing the spring administration. So all of that will be in the last um academic achievement report for the year. But overall, before I get into the individual slides, looking uh 5 through 12 at academic achievement, um holistically, we remained pretty consistent. There are some certain courses when we when I get to the end of the report where you'll see there's a little bit of flip-flopping, um but overall remained pretty consistent. So, I do have some highlights, but I probably won't mention something for every single slide. Um certainly, if you have questions, you can stop me. Um so always starting with our uh 2425 strategic plan and essential objectives knowing that the academic uh data that you are reviewing really comes from our tier one instruction. So um as a whole that

075is our focus is continuing to strengthen our tier one instruction and making sure that students have that personalized um approach that they need in order to make sufficient growth. Uh go to the next slide. So when we look at the specific action steps that we have taken over the course of the year, um you have elementary, but looking specifically tonight at middle and high school, we also have a a focus on reading literacy just as our elementary school does. Um but it's uh it's a little bit different. So for 512, we are really trying to focus on literacy across content areas. So trying to help our teachers uh build their bank of knowledge and strategies that they can use to help support students when they're asked to do tasks that require strong literacy skills, reading,

076writing, analyzing text, that kind of thing. Um at fifth grade particularly, we are continuing our our exploration of our new math program. We are getting to the end of that. Um and uh we'll be hopefully bringing to you a uh proposed adoption um at the next board meeting. And then uh our work around standards based instruction has continued. So our teachers are wrapping up this phase of curriculum development where they've really worked hard this year not only just in isolation within their own content area and grade level, but also within their department and or grade level to identify priority standards that are vertically aligned. um and making sure that when we look at those priority standards, we're attaching learning progressions to those so that we as practitioners have a very strong understanding of how we

077get students from point A to point B. Um and then professional development, we uh continue to offer professional development opportunities throughout the course of the year. Um and specifically for uh department meetings, we are asking our staff to engage in data review within their department. So, making sure that we're having those conversations about how kids are doing in certain content areas or across a grade level um so that we can continue to make sure that we're targeting instruction the way that we need to. Um and then content specific professional learning sessions. So, we have offered some beyond the contractual day that have we we have ended up not running because we just haven't had the participation. Um, but during our superintendent conference days, making sure that we're giving people the time that they need to

078dive into specific strategies and instructional approaches that are going to support their content area. Um, I guess I'm going to mention this here and wait till the end, but um, summer professional learning opportunities. So, we are getting ready to push out a menu for our staff. Um, and every year it looks a little different depending on student or both student and staff needs. Um, but really just trying to make sure that we're finding that balance between identifying professional learning opportunities that are really going to help move our staff forward in their own practice um, in order to support student success, but then also trying to find ways that we can engage our staff as well. Just like with students, we want to make sure that we're offering topics that are of high interest um, and

079that are really going to to kind of hook our teachers in to maybe try something new in their classroom. So, um those are actually going to be shared with our staff tomorrow in addition to uh curriculum hours that will be available to certain groups of of staff depending on um curriculum needs. So, getting into the data um I on this slide I'm showing you now the comparison between marking period one, two, and three. Um and just a reminder um for folks listening, we changed this ever so slightly so that we were really able to see um students who were not passing. This is an overall uh when you look at at student achievement versus the 65 to 84% which would be passing and then uh students achieve achieving at the mastery level which is 85%

080and above. So we have we did see a little bit of a decline for fifth grade. Um but again like there's just some shifting in numbers that you'll see. So we saw an increase in the number of students passing but a slight decrease in the number of students achieving at that m level. I also just included the flip side. So you'll have an unproficency rates as well. This is sixth grade. So again, you'll see some fluctuation between the mastery and passing. And just so I don't have to keep repeating it for you, that's very consistent throughout. You're going to see that um fluctuation between those two. And sixth grade non-ficiency levels. If I'm going too fast, you can stop me. Um for seventh grade, we did see a slight increase in the number of students

081who were not passing overall. Um so again, continuing to look at tier one instruction uh across all content areas and really working with Kate and Brian to make sure that through the MTSS system that they're continuing to identify those students who may be struggling at this point in the year and working to see how we can help um support them between now and the close out of the school year. And then you have seventh grade non-proficiency. And again, kind of a slight increase in the number of students that are uh were not passing two courses. eighth grade. Um while they remain pretty consistent marking grade one and two, there's been a little bit of fluctuation as well at the eighth grade level uh with an increase more in the mastery um and a decrease in

082the passing which is great to see. But we did have a slight increase in the number of students not passing as well. And then you have their nonprofic. Uh 9th grade we saw just a a very slight decrease which is still a celebration because what that tells me is that um through our conversations in MTSS we were able to really target and individualize instruction and even if it was for one or two kids that's a celebration and that's growth in my book. um because that means that we are doing a better job of meeting individual uh student needs. Then you can see their non-sufficiency for 10th grade. We also saw a slight increase uh in terms of their non um passing rates as well. a drastic jump, but one in three kids are not. Yeah.

08311th grade remain remained pretty consistent. Um but definitely celebration is that we didn't have any students who were not passing overall. So, and then well with rounding some sometimes the numbers with rounding but so you have 1% who wasn't passing um and again those will be those will be students especially when they start not passing in the uh two classes or three three courses they are in the NTSS NTSS system either tier two or three. Uh 12th grade also remain fairly consistent for marking per grade 1, two, and three. So really a bulk of my um my highlights here come in the content area um comparison when you look 5 through 12 which has been kind of a nice look this year because we've been able to see where are some of the dips and

084then when we have um full department meetings which don't happen often but when they do happen. They're really rich conversations. That's when we can start to break down how we best support students within the department. Um, and a lot of times, especially this year, conversations around literacy have often come back to that content specific vocabulary and students maybe having a a difficult time understanding um within context. So, our department has set goals around like identifying those vocabulary strategies. You saw some examples within the curriculum council report. So, uh, Matt is using the Freyer bottle, like just really trying to take that time to dig in deeper with our students. Um, so for social studies specifically from the first um or from the second marking period to now, there is there are some pretty consistent numbers,

085but we do see um that it continues to dip in grades eight and nine. So, it kind of like has that reverse bell curve. Um and then you see it start to come up in terms of our students being more successful. So um in the future really diving into the content. I mean it's US history and then it's global um which you know are two very different uh curriculums but making sure that our students understand um the content the vocabulary that it goes along with that and then of course all the literacy demands. The next one is math. Um, from marking period 2 to marking period 3, we saw tremendous growth in geometry. Um, so in marking period 2, we had 42% of our students who were not passing. Um, and we're down to 14

086students. So, of course, we would like to see that number be to zero. Um, but that is tremendous growth. and um you know really just continuing to look at like what are we doing that's really successful um within our instructional staff and then how do we continue to support success moving forward for ELA um we saw some pretty great growth in grade nine um so we have uh now roughly here about 95% of our students who were being who are being proficient um as opposed to 85%. So that was our that's our highlight for ELA. Um and I would also say 12th grade we saw growth as well in terms of the number of students who were at the mastery level. Second marking period we had 49 and now we're up to grade. And then

087lastly for uh science. So science remains pretty consistent. There isn't really that much shifting um other than some of the bars you shifted ever so slightly in terms of mastery and passing that content area um remains consistent. And I will also say this department um 912 specifically with just the new courses and the new exams have done a lot of work to try. It's obviously not vertical because all the courses are different, but they've done a lot to really try to unpack their standards and make sure that they themselves understand what kids need to be able to do. There's a lot of engineering principles that are tied to the new um standards. So, they have been just doing tremendous work and really working collaboratively to try to make sure that they're finding those interdisciplinary uh

088connections across their courses. So, Bridget, can I you might not be able to answer this fine. That's totally okay. But if you can make a note of this, I'm really curious around our foreign language model and what that looks like this year virtually versus in the past. Not the whole Spanish, right? Virtual Spanish. I'd like to look at um what the percentages are of students who are passing versus not passing and what that looks like comparison in years past when it was not. I can Rachel the chart by grade though for the high school grade when it talks about um% mastery passing not passing for the high school grades does that only look at their what I'll call core courses like the ones they're required to take or does that also encompass is like if

089I'm in 12th grade taking this elective or that elective. So we are only using the um like earth science living environment and chemistry but you do you you're doing it by course not necessarily by grade. So if you have a 12th grader who's in chemistry they're lumped in there with an 11th grader who's taking chemistry. Is that what you're It's not included in their life. So So like the 12th grade achievement chart the grade level. Oh I'm sorry. Grade level. Yes. Yeah. Yeah. the grade level. Does that only look at like their required courses or is it encompassing Rachel's in 12th grade and she's taking, you know, other electives, not just I believe it's overall. It's their overall GPA that Amy pulls when she when she gives us that data. Yeah. So, it could be

090skewed slightly in electives. Yes, potentially. Yeah. And also the thing to note too um even when we look at the content area data is that like if we are talking about um ninth grade algebra let's say we are also pulling in numbers for students who are in like a special class algebra or yes so all of that kind of gets tied in they do that when you look at content area but like 12th grade 18% of the kids you think is roughly 10 kids are failing at least on tests but it could be they're failing elective is not going to impact their ability to graduate. Yeah. Another thing you'll see is that the data is better with the older kids and that's because our most vulnerable kids, your grade levels determine your credits earned. Some

091of our most vulnerable kids don't get past. Um so the kids who are seniors are all on track to graduate obviously. Um and so we'll have a student maybe 12th grade under sitting in 10th grade. Um but should really be sitting in that senior cohort. And so then they end up impacting the data for or younger people. But to piggy back on Angela's question though, um, and Par, I know you're always asking is what we'd like to see diversity in data. I do think pulling electives out of that so we can really see mastery of those core competency areas because I think that's more of a driver of graduation success rates versus the electives. The electives might help, but we're not looked at. We're not looking at what helps. I really want to know like

092mastery levels of our students in different core. I can definitely I can work with that for the fourth quarter. Cool. All right. Thanks, Rachel. Yeah. Um, all right. Moving on to the consent agenda. I need a motion to approve consent agenda items 6B through 6B as recommended by the superintendent. Second. Any discussion? All in favor? I opposed. Passes 4. Would love the opportunity, if I might, to welcome our new assistant principal who's here in the audience tonight, Miss Chelsea Northrup is here with us this evening. Uh thrilled to have you on boarding July the 1st and thrilled that you could be here this evening as well. I am thrilled to be here. I feel like every time I come into one of your buildings I just met is such a warm and welcoming environment and

093so awesome. Welcome. She loves data too by the way. Awesome. thrilled you to be here. Thank you for sitting through this long meeting. You'll get to you'll get to enjoy a handful of them next year, I'm sure. This is a short one, but uh so far. Okay. Old business. I need a motion to approve the first reading of the policies listed below. I move that we approve wave the first reading of the following policies with the exception of policy 6115 and 6430 which I would like to take any discussion all in favor I need a minute to Okay thanks I need a motion to approve the budget transfer to the 20242 fiscal year. So move second. Any discussion? Um I just wanted to make mention of one of them that about $22,000. It just went

094through from one um supply line to another in the transportation department. Um they are purchasing um upgraded camera system because the one that they have for the buses, the one that they have is updated. This is great news. Uh does it have to come out of a taco? Like is that why it has to be transferred? No, it is coming out of the um the uh supply line in the um transportation department. Um it's just because they are under a certain dollar amount and done. Okay. All in favor? I I opposed passes 4 zero. I need a motion to approve the transportation request from the build fire company for the use of our transportation on September 13th, 2025. So second discussion. All in favor? I opposed. Passes 4 Z. I need a motion to accept

095a donation of school art supplies from anonymous donor. So move second. Any discussion? Thank you to the anonymous donor. All in favor? I opposed passes for zero. I need a motion to approve the committee on preschool special education for the remainder of the 2024 2025 school year effective June 625. Sorry. Any discussion? All in favor? I pass 4. I need a motion to for the committee on special education for the remainder of the 2024 2025 school year June 6, 2025. Any discussion? All in favor? I post passes 4. I need a motion to approve the committee on special education subcommittee for the remainder of the 2024 2025 school year effective June 6, 2025. Any discussion? All in favor? I passes for zero. I need a motion to approve the discard list of books from the

096Williamson Elementary Library. Any discussion? All in favor? I passes four zero. I need a motion to approve the fuel use agreement with the to William Sim 2025 2026 or 2028 agreement. So discussion you go first R I have questions too. Okay. Um I guess we've been having problems. I mean each of the fields are prepared. Um and it doesn't seem like there's strong enough language in here to um I guess to counteract that. So if our people go down today, we're paying just for supplies, but what about their time? That's not included in there. We are billing back for time. We go back for time. Yes. But it's not it's not in the should that it says we only build back for time if it's not within 3 days. Um right if they don't have

097it ready but if it's within a three-day like reschedule then our past practice has been if they our people are down there working on the field we are belly for time. I I I agree the GC feel like it should be I think it should be along with if we need any equipment that we have to rent to help with that, right? Well, we can't really rent the equipment and have it on their I mean they wouldn't permit us to do that because then they're liable. But if we have to if we have to rent equipment to do the work that needs to get done for the fields to be usable should is there a situation where that's because my understanding is they vehemently restricted us from being able to do that because they're they

098assume the liability. So we really can't be bringing our equipment and we really can't be renting equipment they have on their facility. So do we use their equipment but we fix the fields and they don't have equipment like it doesn't live there. The town has to bring their equipment there sometimes. So if we took over like if they didn't do what they were supposed to do and we stepped in, what equipment would we be using? I think we need to define that. And there's a third party too that I feel like is not listed or defined in this agreement and that is the rec committee because the rec committee is also responsible for some of those fields. There's a portion our contract is with the town we have rec committee. Is the rec committee responsible

099for maintaining this? So I don't know how we would hold that accountable committee. The rent committee just they just spent 30,000 to maintain not the town. It came straight out. So there's a gray area there, right? But I I really I I think these big workforce signifying because the rep committee is using their local funds to work on the fields and we are using some of our funds if it's not part of like if you're having center people I just think there's a like a gray area where it's not defined there's a lot of finger pointing like whose responsibility is it? Well, it's the town. I mean again the agreement is between the town and the school district. So wreck really has to be figured out. Whatever wreck's doing with the town, that's between rec

100and we don't have an agreement with the rec department. Correct. I know it would be appropriate. So, I'm trying to find where it is, but um there's not a single field that we use that the doesn't also use. Right. And I I don't like I see the price increased, which I get, but it says um that if they fail to prepare the city the facility in a timely fashion, the school can invoice the town for materials and supplies used which would otherwise have been used by park personnel. Um, but then it says, and to me this is way too vague, in the event the school is unable to utilize the parks fields for any year, the school will not be charged the annual fee for them. So, in a year like this year where you

101might have had four home games for baseball instead of half a dozen or more. Um, what determines unable to utilize and how much? Because I know we had to move to alternate locations not just because of rain, right? but because it wasn't ready and we had an umpire ready to go buy materials on Saturday and donate them because it was that bad. So to me that's so vague like how do you define unable to like unable to utilize for the season? It sounds like what you're saying is you're looking for some type of language around know rating like prorating based on uh anticipated versus actual used dates, right? Like that's what I think what I hear. Well, it just seems like there's it's so vague that if the school were to say, "Hey, we were

102unable to use it. We don't want to pay the full amount." The way it's written, you could fight that specific. It's just very vague. I think too, like take out all the specificity around who's doing what, when, where, there's a huge legal component that's not articulated around like Are we naming them additional insurance on like if one of our students gets hurt because those baseball fields are so dangerous this year? They were terrible. Or another student from another district who gets sued. Well, we would be we are the user of their facility. So, they assume a liability, but we also assume a liability because it's our team. But ultimately, we're the user and I imagine they likely collect our insurance information for us to utilize. So like when we invite an outside organization into our

103to use our facilities, we have to provide all sorts of um or they have to provide to us. That's correct. Yes. So I'm surprised the talent is not requiring that we do that or name them as an additional insured or additional interest because this is a set three-year contract, right? We've been doing this for years. Um, I mean, not that I want to tell the town, but I don't think you want me to position with the town and say, "Hey, we'd really like you to ask us for our insurance information." I mean, no, but I would say that that of the field um for baseball and softball, it is a wonder you haven't been forced to have that conversation about someone. Yeah. Because there's not enough dirt up there. It's not mowed. There's a lip

104that a kid could trip and break something. I've seen the ball bounce on the um field where it shouldn't be properly groomed field and come up and could hit somebody in the face or the chest or whatever. It's if something doesn't change to me, it's not a matter of if you'll need to know that. But when again, we have insurance because they're our team. Realize the question would be we are their user and if they haven't collected insurance information from us like they assume full liability because they haven't they're going to have liability regardless. So we realize you can have a baseball game happening here on the head and you're liable, right? So Okay. Yeah. My concern is just that one sentence above article 9. I think that needs to be it's just so vague.

105Yep. Saying it and I know there's if we're supposed to use it for 15 games, it's 15 games divided by the the lot number. So we can only use it for four games and we pay the whole practices like the whole nine yards. We're still using it for practice rather than practice. Yep. Ryan is texting me. Sorry. He says he has updates and answers for all this. He's just going to be here today. Okay. I like we have preference over the field and other organizations are using it. There's just a lot that I wish was we made a lot of mistakes last time and this is identical to the last one minus a 3% increase. So I'm not prepared to approve this. So we had to move so that we could discuss it. But can

106we go approving it or just vote no and then go back to um bring it forward to the board next need to be there's no specific date should be done by July 1st right board meeting. Yes. Yes. We need to prepare any changes because the town also has to adopt it. Yeah. Well I think It's like it says high school sports standards, but they're not lined out there as well. Those could probably be more specific. No holes, no standing water, no hazardous debris. Like all those things should be in that contract so that they can be dealt with. Yeah. Because I don't know what like prepare the facility in a timely fashion means. is that one 10 minutes before the game begins like before practice that it you know I just it just feels too

107loose to me. It was too loose the last however many years the contract. Okay. So I will vote and then I guess go back at it and do it again. You can't table it. We already I'm thinking about relationship with the town, too. I mean, this is a partnership with the town and you there the messaging of voting no has very different messaging than tableabling and saying we have some additional questions we'd like clarification around. So I'll I'll move that in light of the discussion we table approving it until we have more answers to the questions potential uh discussion belto cell phone ban policy. Yes. Uh I will be brief. I just wanted to make sure that the board had awareness. Uh the regulatory language does require that you have a board policy um provided

108for the community by August 1st. In fact, we have to have it up on the website as well. And so because of the timeline, I just wanted you to have an awareness that likely what I hope to do is bring you a first read of a a proposed policy next meeting. So June 18th. And then at the reorg meeting, my hope would be that you would conduct a second read. uh we are engaging with stakeholders as required by regulation. Uh the regulation clearly states in addition to the fact that it's not suspend that an offense specific to the bel would not be suspendable. It also talks about seeking input from your stakeholders. And so each of our building principles is meeting with our uh related instructional and operational staff. We've also uh welcomed uh families

109and community members to come and meet with myself. Uh Karen and Rachel will also be present for that meeting so that folks can share their thoughts. Did also push out a Google sur so that families can also respond electronically if that's their preferred mode of communication. And then my hope is that that will drive recommendation for some type of a policy. Uh Erie 1 has not yet generated a proposed policy. We do however have NISPA. Uh Kelly was able to secure a NISBA proposed policy and we'll have that for you at the next meeting. I just wanted you to have an awareness of the tight turnaround on that policy development. It was definitely something that I think students were concerned about when we met with them. both sessions. I apologize. I like to mention actually

110Rob is meeting with students voluntarily in his building and KT is also meeting with students in her building uh during the forum session so that we can get some input from our student body as well. Thank you. All right. artificial intelligence policy. And then similarly, while this is not regulatory, our data protection officer, uh, Michael, yes, Michaela Snowy, uh, she brought to Rachel's attention, who then shared with me that, uh, the data privacy offers recommending that all districts have some type of an AI policy. And so for the purpose of bringing you a first read at our next meeting, I guess I want to make sure I'm clear on the board's position one does have a recommended policy. And really the board has to customize their policy draft uh either one of two options. number

111one that you're saying AI is acceptable as a facet of classroom instruction and that obviously we have to do the professional development and teach piece for students and or that the board is taking a position that's prohibited and so I need to have a clear understanding from the board what your position is on the use of AI in our classrooms prior to bringing a board forward for board policy to you for recommendation I'm in full support of teaching people how to use it properly, not I think it's important that we do teach them an appropriate use of it versus a not appropriate use but also how you teach now that AI exists right because it's too simple but that is a big teach piece but so it should be a policy for students and for

112teachers two I think pro uh use would not be prohibited. However, obviously the policy would include language around the teach piece both for instructional staff but also for our students. Definitely I think if it's if it's something that's going to enhance achievement and and learning then we should be going down that road. But I think it's also career like career preparation. Yeah. Well, that's true. And I think they're gonna I think everyone's going to be using it in the future in some way, shape, or form. So, teaching the appropriate way to use that would be a positive. No, I agree. And I think Kelly helped me use my phone today. She was back. I was back on here. So, um, great. So, I think it makes total sense. I mean, it's that's where we're at

113now. I think something in the code of conduct might be good to have in there as well. Not just a policy, but Yep. which is something we're going to work on. It's currently being worked on. Yes, it really is covered. I mean academic misconduct is a facet of our code of conduct and really it would be appropriate time when you could use AI in times when you could not and so someone used it inappropriately then it is now so I think what you're saying is that we do not prohibit use it and we will have a policy for you for your review first read at the next board meeting June 18th for hopeful adoption July 3rd simultaneously as we're doing developing yes great thank you thank you good uh budget transfers Nothing. Nothing additional. All

114right. Then upcoming district committee meetings, uh, building and grounds committee May 29th and district district tech committee is June 4th. Can we do that? Are we talking about tomorrow? It's 3:30. I won't be able to upcoming district events. Breakfast of champions May 30th. Interms will be a available also May 30th. Middle uh festival of the arts K12 will be June 3rd. Festival of the arts third and fourth grade will be June 5th. 7A spring concert June 5th. Grandparents today June 6th. Uh, senior senior senior breakfast June 6th. High school spring concert and awards June 10th. Junior and senior awards night June 11th. Athletic awards ceremony is June 12th. Closing items. Board of Ed highlights. Anybody have anything that they'd like to highlight this evening? Thank you. Okay. Moving on to public comment. There public comment

115before I read this. Okay. The Williams Central School District Board of Ed invites public comment at this time on matters on the agenda at this meeting. Please limit your comments to two minutes or less. The board of ed has allotted 10 minutes for public comment prior to the adjourment of the meeting. Written remarks may be provided to the board of time expired before a speaker concludes the remarks. We ask individuals to state their name and the specific agenda item they wish to address prior to comments and to provide the district clerk with their contact info for purposes of followup. Although the board will not respond directly to individual comments at this time. Items brought to the attention of the board may be taken under consideration for future response action or followup of the speaker. Issues

116related to specific district students or employees whether positive, negative, or neutral must be brought to the attention of the superintendent both privately in order to safeguard privacy. The board reserves the right to terminate speakers comments if their comments are in excess of two minutes, are repetitive or not appropriate for discussion in open public forum. All visitors are reminded to abide by the district code of conduct and to be respectful, courteous both as speakers and as audience members. We're community focused on bettering public education for our students, some of whom may be present. Okay. So, session to discuss history to the appointment. Thank you everyone.