001i' like to call this meeting to order for March 19 2025 for 7 o' budget flag uned States good evening and welcome to budget Workshop number three in case of an emergencies please exit the building using marked exits please do not enter your vehicle and attempt to leave as you may impede the arrival of emergency vehicles smoking and the use of Vape products is strictly prohibited on school grounds during the public comment portion of the evening comments Andor questions will be limited to the budget presentation only thank you okay Mr Mai and team Nicole and good evening welcome uh thank you for being here for our third final budget workshop for the 2526 budget this is the culmination of our efforts this year and you're going to hear several things that are consistent throughout that
002you've been hearing as we've been talking about this entire process um we've been very diligent in our approach to this and you saw it really firsthand you know financially at the last budget Workshop you're going to see more numbers that support the the efforts of this team the cabinet team and of course all our academic directors and principls um so I'm happy to start to share that with you as you see it's starting now to come to focus um tonight we'll be going over uh staff benefits in a fund transfer uh Community Schools budgets revenues tax rate grant funding uh fund balance analysis and financial plan objections so we saw with Stafford when we talked about our concerns at the onset of Von uh we talked about what we thought state aid was going to
003look like the support we've received from the government and the legislature and you know so far true to form we don't see any change in that we were very ahead of the curb in terms of our approach not just this year but I'm going to call your attention to last year like I said you're going to hear redundancies throughout this presentation as I show you different information that really kind of support these the thinking that we've employed because we employed you know multi-tier multi-year thinking in our approach to this day not having those federal funds to support our our staffing efforts um and while we never wanted takeway supports that we put in place for the students we had to be mindful of what the community could support and also what our needs are so
004when we talk about Staffing you'll see there uh um that there's a proposed decrease of nine uh instructional staff members we're going to go through that in more detail in the next slide I think it's always important to know when we make these decisions they're not just made uh based on financial they're made based on various various things number one being our enrollment numbers enrollment numbers right now are decreasing we are going to graduate a class of 675 I believe this year uh 667 and we only have two other classes that are more than 600 students and it's our 10th and 11 graders so all of our other remaining classes are all in the fives lower one's even refor so we have to be mindful of that so you'll see changes Miss Kennedy and Dr
005Lukas have been very mindful of looking at that when they're doing their Staffing which can change um on a regular basis we're also looking at retirements that we're receiving from our staff um and we make those decisions in with that in with these things in mind so when we talk about the Staffing some of the notable changes are we're looking for us to take some of our toses at six of our elementary buildings the5 is currently and is half of a full-time equivalent which is FTE you see that on the screen and returning them full-time to the classroom that would be a reduction three at at uh the elementary level we are I just want to stop to get clear here uh I think it's important to pause for a minute to say we're not
006accessing there is no intent to access any single teacher or to minimally IMPACT program there are 21 retirements this year I believe it's 21 is that correct 2 it went up to 23 so 23 retirements and so the approach to this was looking at the stamping to identify what the needs are per cohort level her uh for the high school for all the secondary needs for the Elementary from a special ed perspective from a general Ed perspective looking at all of this in aggregate working with the directors and Garrett who works on the master schedule of the high school along with all the directors and the principls Miss kedy has been working tirelessly with them to identify what are the staing needs uh for each cohort and also being mindful that we have gotten almost
007a flat rate of state aid for this year so as the cost we know of doing business is going to increase when you're just talking about salary increases alone let alone what we know the cost of living is going to be in the climate that is forecasting to be so we had to look at what can we live with how can we move forward how can we not access so we sustain our staffing what areas can we adjust without impacting the class sizes significantly or the program impact but yet be able to scale back given that we have on almost no state aid increase and if we continue in that direction when we're losing federal funds it's not going to be sustainable so what could we do so the cabinet as a whole met from
008back in October to look at the vision for what makes sense to move the district forward and how could we look at the Staffing to identify as as cohorts are going up and the class the the size of the cohorts are smaller where do we need to scale back as those classes go up and graduate to the next one and so that is what Mrs Canady and Dr Lucas look at also looking at from Dr Lucas perspective how many students are aging out you know at 22 years old what does that look in uh what are how many kids are going to be Declassified how many are going to additionally be declass uh classified so what you see here is a byproduct of recommended changes in order to not excess and to scale back a
009little bit as we try to sustain the programs that we have put in place question so for the returning of the tosas it says there's six so we have seven elementary school so right so the toses right now um what we did was if you remember in those um covid grants and those our grant we had put toses in to support the buildings as a transition Dr Jones and I approved a one year where we reduce them just to offer them some more support before we just move them back full-time So currently right now they teach for part of the day so they have 0 five tosa and um like AIS teachers now they're going to go back full-time AIS teachers so they split their day so even though they're six we do not have
010one at um Eagle because they have an AP so it was the buildings that did not have the AP because they AP serves as an instructional support leader there so it was six buildings but really three because they teach for part of the time if that makes yeah so they're going back to full fulltime no more doses at all uh we have I not no more um Tom wh is still a teacher on special assignment um offering support for the I ready um at the math and through sixth grade Gerald deine Ray um she will still be a teacher on special assignment for the sabath and then we have our chair people that are technically on special assignment so there's still toses but these particular ones that came from the covid grant are going back
011to the classroom and the Liaisons are still the building liaison are um they they're they have two Community Liaisons and a building liaison so the building Liaisons they will keep because that's in the general fund but the community Liaisons I actually have written them in our title for Grant and our um District Improvement plan so I really can't predict until I receive the grants and should I get those grants and be able to write them in then we will appoint them in September but right now they won't be there many many AIS teachers we have about 11 right and that's not changing so we will still continue the AIS teachers um so that that FTE is not changing I I felt it was important of PA here because I I could sense I know you
012well enough to know wait what just happened here um and so we know that this was going to age out at some point and if if we get additional money obviously we're going to be mindful of all of that but right now we knew we had to phase it out and we started the phase out last year because it was Co Bunny and at one point we had over 20 million in Co money and we knew that was not going to be sustainable over time yeah yeah and I apologize it's 21 Mathis teachers yeah 21 ma Mathis uh no we have more reading so right now we have scheduled for next year 21 math a teachers and reading teachers right now I thought it was similar it it might be slightly higher uh about 29
013we have we probably have 28 next year right and they're not affected by this yeah and when I say man we offer there probably more AIS but at the secondary level it's covered by our Math teachers so it's Incorporated math into our math FTE right at the elementary level it's it's actually Elementary teachers but we still when you think of AIS we still offer even more because right yeah so we still offer at the middle school but it's incorporated into our math FTS yeah so for next year or this year next year so I would say a uh 22 in a class oh the the cohort we have that well this year right now in kindergarten we have just about 516 students right and that's one of our lowest at the fifth grade we are
014under 500 we're about 495 so our fifth grade is our actual lowest Cort right now yeah right and then we have like uplift where in first grade we have you know like 578 so we're at you know a 495 in one cohort and in another cohort we can be at the highest right now our cohort in elementary is 578 the largest cport right now is our current first graders which were about 578 that's our largest cohort in our elementary schools so that's that's a significant difference and the challenge that's like yes that could be two Elementary that were lower in kindergarten the challenge is when we try to budget for this we don't even know at the time that we're preparing we're opening for prek and kindergarten registration but we don't have final numbers until
015the summer and so the change and September yeah so that what what usually happens Dr Lucas and I always air on the side that more kids will be coming and then we make the adjustment the F following year so we always open and we may have very low classes in case we need overflow and then we adjust it the following year so what you see here is a byproduct of countless discussions at the cabinet level countless discussions with the directors Lori and the principles to kind of figure out what the section what's how many sections are necessary on the secondary level by department and on the Elementary uh by section so are we going we go by now right like let's say current first graders we know them we're coming up to next yes and
016where like what is our goal as far as class size for that we do have a wide range of different numbers in different buildings right now our class sizes we have a few close section that Dr Lucas monitors very carefully but I would say next year I mean I would say our most consistent grade is is first grade next year I would say it's probably going to be 21 22 across the board in first grade that right and right now that's and you'll see we're actually that's collapsing a section going up because we were so low because if you remember I just said we were at 580 that's what we thought we were going to have and we didn't receive 580 students so even collapsing a section I'm able to keep those numbers very low
017and even across all the schools because I know like some I know this year when I looked at some of the numbers some of the schools had 17 and some of the schools had 26 some of the challenges that's the DU language program that's where we get a little that's the tough one to balance because there's one General that's right and then so we and with due language we that's the default program for um students who come in as English language Learners they have to go into our DU language program so those numbers do get high but if the board remembers I did put uh full-time Tas in Kinder Garden in first grade to support our due language programs so that was to help because we knew those numbers were a little bit higher typically
018and that's why we added those Tas they've been very helpful yeah okay thank uh so to continue and like I said all the points have been raised things you're going to hear as we go through this because um like I said this is while the Staffing is not finalized and state is not finalized these are this is what part of the budgeting process is so so these are some of the things that like I said that we've talked about that we think we can make happen um at the elementary level this K just mentioned the newcomer program um we're looking to add staff there but there will be uh offset of reduction of certain sections kindergarten and first grade in particular primarily due to Lone roam overall we're talking about a net result of minus
019one FTE but no accessing and a byproduct of balancing class size so they're not was too low um we're still able to get on average uh class sizes between 21 and 22 and with the excess not excessing but with retirements this is not affecting any of our current staff members it's just modifying based on efficiencies and classes that's well well saided that's if I didn't say that earlier I was remiss wasn't uh the the design of this is to be financially responsible in our budgeting without adversely impacting instructional services that was overarching we had to find ways to do that and there's several ways to do that primarily though through adjustments to the enrollment numbers and to through these uh retirements with fall attrition um at the high school level we're looking to add one
020ft for the construction trades and law enforcement classes uh but then we would see a reduction of three FTS in secondary schools uh due to those low enrollment number and and staff retirements as well uh addition we're looking uh based on some I believe this is also for retirements uh minus one in the reading area uh and then in special education Dr Dr Lucas even contacted me tonight that this may even be fluctuating and changing but it would be two FTE overall right now we had last discussed an integrated co- teing staff member and then one in first grade but the overall net effect would be for us to budget nine FTS in terms of production to support the budget you're going to see this so now we get to the benefits uh that are
021so going to be associated with these Staffing numbers um there are several that I've highlighted for you that are just you know more notable that I wanted to call your attention so you'll see that the first one is the New York State okay I just you know it's actually even smaller I think on the screen so I believe that's 74,000 by the way we're GNA have a $75,000 increase in Optometrist cost for next year for the entire board um but that $774,000 number is because the contribution rate for the the TRS say the teach system is it decreased from 10.02% to 99.59% the next one though you see a large increase you might see a large increase that that blur you see is 380,000 u in terms of an increase 390 my young cohort as
022as comrad has told me uh 390,000 and uh that is for the Social Security because the annual wage cap is increased for one and half % so when that by that going up it means the portion of um taxes that are going to be subject to FICA are going to increase accordingly uh so far you know so that that component is the Social Security piece that you see there and then one of the other ones is the reduction of tell them Nicole 42727 there goes okay so 427 in terms of a decrease um and that's contributable in part to the lower than anticipated midyear increase so you may recall from the first budget Workshop we was talk about that we get this we have to plan for it now in this budget year but we're
023subject to whatever they hit us with in January every year so because the number came in a little bit lower than we anticipated last year uh we're going to benefit now in the subsequent year okay along the lines of our debt service and our infant transfers we want I really want to call your attention to because everything else is is primarily flat is so you moved on from benefits to Debt Service so overall the increase in aggregate um net of the pluses and minus was 117,000 in the employee benefit category yep and I apologize that will be there's a summary slide at the end of these files but I can go through each one that recommendation on TRS it was to lower it because uh TRS came in initially in it was decreased from the
024current year of 10.02 to 9.59 for next year so therefore there's a reduction in TRS it's still toet yeah but once they establish the rate for the year they do like a fiveyear average of returns to get their rates so if there's a increase or decrease in the market you see it over time okay okay and now moving on to the debt service and inrun transfers line the one that I've highlighted for you is the inrun transfer to Capital and you recall um how we utilize this line to help us avoid bonded debt and regardless of the fact that we are we had a pass Bond last year very successfully passed the bond that still is a major priority for us to address the infrastructure needs throughout our district um it's still very prevalent it's
025something that's been a focus of the buildings and operations committee throughout the year uh at our most recent meeting trusty creger and I uh went through this with them and we talked to them about the projects that we're thinking and gave them the rationals to why with their recommendation for what you're going to see now on this subsequent slide before I do go forward though this is for these budget lines we're looking at about $40,000 increase or 4.38% I did want to if you could go back I just wanted to also bring to the board's attention couple of other things you'll know that the transfer to school lunch fund is a zero and um due to um funding that we've received and excess fund balance in the category of food service we don't have to
026allocate for many years I was recommending that we allocate at least 25 50,000 to restore equipment Etc but now they are in a position for a while uh do their fund balance for us not to need to supplement so that is something that's noticeable that you won't see there that you used to see there and the other thing I just want to draw to your attention is that the debt service line that dead service line um in the next couple of years that particular line we're going to see a fluctuation as some older debt gets paid off and as we start to begin to budget for the new debt coming in but you will see that when in a one like an initial year or so you'll see that it will go up a little
027then you'll start seeing it decline over time you recall that we said that when we were going over the bond issue but you're going to see you're going to start to see that number change thank you Dr Jones question about um um is there any anticipated effect on the the the pulling of funding for school lunch at FAL yes and so it it's it's great that you brought that up it's something that we have been thinking about not just for school lunch because you have to look at anything that is funded from the federal government because we don't know for sure what's going to happen as all these cuts are taking place at the federal level are they that we've been told that they're going to transfer those Monies to State for the state to
028have more uh more uh command and control over those funds we don't know exactly how this is going to work so one of the things that Frank Daren Nicole and I have been talking about is what is the contingency plan should some or all of those Grant funds that we do have remaining begin to to dry up or not be reallocated even if funds are shifted to the state we don't know exactly how some of those funds for instance emergency immigrant money we don't know what's going to happen with that so we're being very mindful to talk about what are contingent plans and what are the priorities of what we need to plan a plan B for and to that regard I think it's important also to state that there may be a cost of
029doing business associated with purchasing uh Capital related materials you know there may be a Slowdown there may be an in significant increase in pricing thing yes associated with tariffs and that is ever evolving but one of the things you you need to be mindful of is so that we don't say oh you know we should stop all the work is that we always factor in escalation cost we always factor in uh for contingencies and if you think back those of you who have been here a while Tom being here the longest you know that you can count on one hand of that any change orders that were increases we have not had increases to change orders which means that we are working within the confines of our budget and typically it is customary for us
030to have money left over and to be able to make additional repairs in accordance with what the community has approved so to provide you some measure of comfort in a time of uncertainty as it relates to budgeting just know that we don't have to approve a bid that comes in way out of whack we can we can approve components of the bid and still move forward the bay project still move forward all the projects and just Monitor and we can uh approve we can develop bid specifications that have add-ons should they be should they be uh in an appropriate cost allow bance then we have add-ons to a bid and we can always have the option of not awarding a bid and going out again modifying the specifications and even the timeline such that it
031lives within the parameters of our budget okay thank you and if I could just say one last thing about the the food service because that was a great point that Dr Joan G up about Community eligibility provision if you remember to budget Workshop number one we shared the Governor's proposal that was one of her key points that they wanted to they call I think Universal free meals that they recognized that early on that even if the federal government pulls out their portion that the state would pick that up and it looks like so far what we saw last week the house may uh May support that so we we are expecting that hoping for that but that's why that plan that we put together I believe was December uh Mr irn and I share that
032with you um kind of like that multi-tiered approach to some equipment long long-term items Staffing and then also the uh the upgrades with food so that's kind of like what our thinking is we didn't expend all of it but kind of like that's where our thinking is we know we'll have another good year this year but with our eye on the future okay thank you welcome so last we were talking was that in fund transfer to Capital so this is the information that was shared with the buildings and operations committee and I'm going to go through the list um uh with you quickly because it's not that long but important to know like I said FR instance how how these items arrive on this list U and this is a culmination of a lot of
033efforts by myself Mr manelo and Mr Nunan as we go through this and then like I said shared it with the committee but we're taking input from various sources one of those being the building condition survey that our Architects prepare for us that's primary one one is the group that you saw the Civics group from the high school that made their presentation on the library last month and then others are things that we are experiencing through a normal dayto day um in this one most most uh prominent is the ARP funding that we exhausted that we Ed for the safety locks so I'll quickly run through these but the first one um is the um 1.2 million that's estimated for ASB bestus floor tile removal uh an installation of what they call vinyl composite tile
034and we have this at various buildings you'll see the five that we've noted there sorry four that we noted there but I want to call your attention that we actually work backwards into this number when we went through the BCS the real number for the asbestos removal of these tiles um is around 6 million but we wanted to see the other things that we want to do because what we do with the inun transfer is try to do something for all of the buildings so that everyone's going to benefit and that's where you're you'll see this multi-tiered approach to this as well so the next line is that districtwide uh uh looking for to do the the door locks because we while we brought in the door locks um for single classrooms okay now we're
035looking to do them for other spaces that may not have gotten them because we didn't have the funding for it or primarily double doors because and I don't know if this one has it but yes it does but you can throw that bolt into a door milon on a on a single door but the second you have a double door okay there's nothing there so Mr nunan's Been investigating different options and found some went around the entire District to determine what doors don't have them and that's how we got the estimate that you see of the 600,000 uh to put those safety mechanisms in for those doors so every yeah so every door that doesn't have it is going in a whole District yes great and it's going to require it's going to require you
036know a lot of working with our staff on this like for instance um we happen to be at Bay recently the bay gymnasium has four sets of double doors on the main Corridor and then the door at the back uh down the wing it's not prudent for us to have to put them on all sets of the double doors we want to keep the kids safe those we think you know three of those four should stay locked all the time and they need the one door in and out to the bathroom or meain office or what have you that's the thinking that we want to employ when we do that so that they're still safe and secure but the one door that's going to be the traffic door that's where we're going to put that
037safety so if they have to close it close it and not fumble for ke quickly lock it with a safety mechanism that's going to be the thing and then one on the other side and that's just one example you kind have to think about that like the high school auditorium you have you have doors at every entrance north south east west but in the case of egress is that an issue no no they'll still open oh yes if every's going out yes like if we do it this door if we I show you here it's push button it throws a deadbolt to to disengage simply pull down in the handle and walk out the way you would any other door that's why we love that system okay moving on to um uh several buildings that
038need the replacement of the primx clocks clock transmitters and Mr Nan can speak to this more if you need to but all these clocks uh need to be synced together especially for the change of periods but something as as nominal seeming as that it's not simply just replacing the clock it's to the tune of $60,000 for that kind of a project but you can understand obviously how important that is for us to have that but you know is that because it was different systems that have to get S what it is is they they have a different frequency and it's end of the life about 15 years ago so what happens sometimes when the uh clocks the frequency doesn't work with the transmitter it screws up the uh the belts passing belts so it might
039be your clock might say you know 752 and the passing is 750 so it messes everything up so we have to train uh we have to train um we have tol all the transmitters there's like a crystal in there that's supposed to maintain it and it drifts over time correct and you can see the buildings listed there that would be all the buildings with the exception of eagle and River um who don't need those now Saxon Middle School uh we talked about this at the last budget Workshop when I was going over Mr Ker's budget and we talking about that plan that we had put in place two years ago to convert the basement to the new wrestling room by moving the wrestling room downstairs this is part of that multi-year planning that we talk
040about now to revamp that space for the purposes of dance um extra clubs Raider Academy that happens to be in that building to refurbish that room uh that's what we're looking to do with doing the floor and wall repair uh that would be $40,000 is the estimate and then uh at the high school and this is the one I mentioned with the Civics group when we saw their presentation we we looked at this right away and said what can we do now in the current year what can we do next year and what we can do years out and I shared that with the students that this would be their part of like a 5year plan for them to fa how we can do these things so Mr nun the staff already like remov the
041mural replace the signage um Mr Rich Roth is looking to within the confines of this year's budget through some savings he has look to get the lockable cabinets that they mentioned so when they're charging their laptops um and not only put them at uh at the high school several at the high school but also to introduce it on a smaller scale at each middle school that's our goal to do that within the confines of this year's budget so with no extra impact but just through savings to do that but this is what we kind of showed them what we can do inhouse ourselves Paul is looking into uh the electrical U uh adding more electrical outlets for that purpose as well we would do that next year with with by our staff but this is
042the bigger one to get that carpet because we know the Aesthetics is such a prominent part of their plan so we're looking to incorporate that into the infront transfer can this be shared with them but it's good so they know that we're yes well once the board adopts yeah yes okay um and with anything you see the disclaimer at the bottom you this is the estimates that we've received but we look to obviously seek efficiencies through this as well if the bidding comes in less than this where they're going to look for other Capital Improvements primarily through uh the BCS which is that building condition survey but that's our hope always but these are the ones that would be first and foremost to be done the other items that they have on their list M
043they looked at well not for next year um like I said you know they felt it all be they just oh yeah we'll be looking at those I think this is a continuing conversation Furniture I think was on there I'm trying to think of some some of the molding yeah yeah we said we talked about but I just want get them sure they're all senior yeah yes I mentioned that I mentioned that to I talked about the importance of coming back to see if your work is being carried on or just to see the things that we've done so they don't think it was just promis empty promised right yeah and I just wanted to double back just quickly to the the abatement too because I I don't believe I mentioned this but the importance
044of trying to do this we've been doing abatement where needed as we do projects usually it's something that we determine we need to we are we need to retrofit a room or change a space TR and we have to do it and we do and we've got monies in our budgets to do that but when you do it on a pcount basis classroom at a time or a single space or two at a time you're not receiving the benefit of those economies of scale and um this is something Mr nun and I have been talking about for years when the first guy he was talking about like boy if we knock out a whole Wing at one time or a whole school at one time we're going to save money by doing the the abatement
045and the air monitoring all at one time so we kind of had an eye on it when we first went through the BCS the first thing I brought to the board of detention was the unit ventilators right the second most prominent item that that is throughout the report is that is um U the abatements and I would remind the trustee excuse me FR that years ago when we did something similar when we purchased for the roots if you recall we did the roof fore repairs we purchased we went out to bid and we saved on bidding it all out at one time and planning the scope over which would happen over which Summers and we got the benefit of the savings from from uh projecting out and getting a bid on the entire District replacement
046of GRS so that similar concept should uh conceptually give us major savings because we're buying in bulk do we see from the ement standpoint from a cost standpoint because that was great Dr Jones at that time right cost the materials we would do the same thing now the cost would be probably a lot more even though we would still saved by doing is the abatements been going up I mean in terms of the service like a lot yeah and also when they're done on an individual basis they have to come back in over and over and over again so the cost of their time to set up again when the the folks are already here and you can consolidate it to come one time and do x amount of work as opposed to schuling and
047coming back and forth there are savings embedded in that design and the last point on that is the buildings you see there are just the ones that are the highest priority according to the BCS but we do have needs at every single building so like I mentioned it was about $6 million we'll be looking to do this over the course of the next several years but we think this would be a good a nice head start to to attacking this and this is typically over sum y it's always um once there is a plan and there are regular meetings on a regular basis business official construction manager Architects whoever's involved so if it's a music project if it is a project involving Athletics they attend the meetings as well and so all of those communication
048strategies are discussed and then also are you going to save if you do it at night versus on a weekend and how do you manage an interface with what is the business that has to be conducted we have summer school going on how do we work around summer school um and and strategize the project such that there's no impact so we do that every single summer in some way shape or form when we have to get work done and so we're kind of accustomed and hopefully now you'll be accustomed Mr Maisy and and crew to continue that work but we've been doing this for many years any further questions before I move on okay so now we turn our attention to the budgets for Community Schools and um you may recall three years ago we
049broke out uh small budget small pieces of that specifically for seal social emotional learning for Miss kandella and then for the family center just to um have these few codes for um for budgeting purposes and it gives us a good historical uh view in terms of now having data to Look Backwards at uh on the contractual line though you'll see uh that's the bu that's the driver for that $3600 decrease which is almost 5% we no longer need the screener or the curriculum for the pre students um on that in that area uh on the Family Center contractual supplies and materials both of those reductions like I said why not may may not be big in terms of dollars either it's just that we're looking now we're getting a better feel for what we think
050we need to expend on an annual basis wait I just have a question the curriculum that we're getting rid of for PRK students like what does that mean screen it's a screener or curriculum so that's why I'm asking yeah it says I understand the screening but what's the curriculum that we're getting rid of for pre they came with the screen so just for yeah just like for the K or k to8 we have the curriculum that is part of the company screeners aligned with the screener um since we did away with the preschool portion of the screener we don't have that particular same curriculum that they preschool oh we have also our own curriculum based on what we find to be more appropriate for the preschool students working with car M of course Caroline so
051we used their resources so we initially had them but we thought it was more advantageous to tailor our needs rather than the program that we had purchased right so we're not missing it no we just transfer it over to our own any other questions before we move on and then on the um community school budget line that contains salaries and the main costs uh that are associated with this we have our our biggest increases due to change in the staff members that are assigned to work in the Family Center that are captured here in this code and that really consists of our social workers our psychologists um and Miss kandala then go any else and SCH and that code you'll see is up about 147,000 no I was I'm sorry I was doing total toal
052is that 147 but that if I think a three is a four that's bad um now moving on to I'm sorry was that question I didn't hear what you said and what oh no I thought that no no you said social workers psychologists Miss kandela and Dean the Deans schans thank you uh now the district boide codes and superintendent initiatives you you noticed that I highlighted the yellow at the bottom there because largely first all the bottom is entirely flat and the one above it really is a nominal increase of 0.57 but um this is where you're going to see the projects that we're doing like Rader connection newsletters um graduation expenses um uh things that we'll do for uh volunteer recognition night going to be captured under these codes but with no real effect
053now you'll see on next year's budget and this is the summary slide that I was alluding to so we add up all the budget areas for the evening it's just under $800,000 in terms of an increase and then what I love about is when I talk about being you know financially responsible you look at everything we've talked about here is 1.02% in terms of its increase so when we really talk about keeping things close to the vest and really approaching this the right way this is yet another piece of evidence in never going so now let's talk about uh our Revenue budget projections and we know the situation that we've talked about state aid you've heard us say it but some of the more you know there's a lot of data on these slides I
054know that you see this there's a lot to to process here so some call out some of the the bigger highlights but U I don't guess I don't look pointer but that top line it shows you property taxes um if you see the column it says increase uh decrease between 24 25 the adopted budget and the proposed budget that's at 3.27 4 million that's the number that I shared with you at the last budget Workshop when we did the property tax cap calculation that's at 2.49% that's the what the formula spits out is our maximum Levy um and that's what you'll see there as the source of revenue from uh the from the taxpayers uh moving down so clarify I wasn't able to make the last meeting this number means that our the taxes we
055were receiving from the community is reduced by whatever that very small number is well this is increasing milon so so just to be clear maybe say it a different way that when you plug in all the factors associated with the tax uh to generate what the tax cap number is we will be able to generate without exceeding the tax cap up to 2.49% Levy to Levy okay that's different than State a so the amount that am my did did I get that right I'm not Rusty so 2 2.49% is is Levy to Levy okay so that's an increase of 3,274 1963 over last year now it's important to note that if for some reason the budget doesn't pass we're not able we're we're going to be flat under a contingent budget and we will not
056be able to add that 2.49% increase okay yeah if that was that the number you looking at in that far right column perhaps I'm just having trouble reading it why is it in red which to me yeah that's that's that's what Dr Jones that's okay we're going to talk more about that's okay that's why I said you're going to see redund you'll see it on this slide and you'll see it again later and I'll go over it with you I've highlighted for you to to kind of explain but as you're welcome so um you see um on the state sources line um you'll see a zero for that increase and that's that state there's our state aid we said wait a minute we talked about potentially like $200,000 increase why is it zero and you
057may recall if we go back to last year when we adopted the budget it was before the state aid was finalized and they came in with less money so when our budget was actually with a higher number that's why you don't see the increase here on the revenue side of the budgeting we still getting those monies from the state but on in terms of budgeting that's why you see a zero there uh the next one I want to point out is um the in fund transfers so if you I just want to put this in perspective we talked about the rising cost of doing business we talk about Sal salary increases benefits Etc and we have essentially Flat state aid no increase so had we not had the 2.5 49% from the tax cap calculation
058we would have a real significant problem here in the district so the fact that we were able to work together as a cabinet and as a leadership team of all the administrators whether operational or um professional or certificated um to come up with a budget that does not require excessing of any staff should the budget pass um is is it wasn't easy to do that so and to still sustain programs and and move forward uh with everything that we have worked on for so long but this is what this budget reflects okay and so and the last you know big thing that I wanted to share with you on this is there Alli say appropriated fund balance so you'll see last year we had approximately $3.1 million in our appropriate fund balance and our efforts
059we had told you the time was to keep reducing that number we're looking to reduce that by nearly 30 $50,000 in this particular budget to lower that to 2.8 that's going to be a theme you're going to hear continue did she do it she point oh good my's um but we are going to look to continue this you're going to hear us talk about that over the next several years because ideally we want to keep reducing our Reliance on that bring that down to zero so we can achieve that that's where and I and I want to say there was a time when we were at zero right and then we dealt with the pandemic and we had to get onetoone devices for every single student in the district and we were challenged with how
060in the world are we going to have this unplanned expense not just that unplanned expense but so many others and how are we going to manage this so that caused us to have to make that decision and we've been meeting for months to see how can we begin to chip way like we did all those years ago to scale it back to be completely balanced in in a distric this size um and when we go over the fund balance projections we are solid with fund balance we're not taking from reserves significantly without replenishing them which means we're pretty solid in that regard so generally speaking this is the best of a plan given the circumstances that we're facing you know sit on the local level the state level and the national level and you'll see
061like I said you'll see a lot of this in L on subsequent slides for you but just like Point them out here because it's it's it's good for you to see but so you see in the proposed budget column that the proposed budget we're looking at is 245 milon 272,000 will show you m to my right that represents a 1.63% when you compare budget to budget which is a really an impressive number I think that the community is really going to be grateful for when you look at this in this kind of Market without excessing staff on the way we've been able to do this so the numbers are really going to speak volumes for us when we talk about how fiscally prudent we are um trusty Smith you'll see she's going to point the
062zero at the bottom there under contingent budget so a zero % increase um was 0 do increase it means we took the entire Levy out that's why you see that z% so that's why you'll see me refer to as a zero Levy increase for contingent and we'll talk more about that later thank you Nicole so now we have uh two slides actually on uh on grants um and um there's not a lot here to to do it looks like our projected allocations are pretty much in line with what we had last year the one on the school Title One School Improvement Grants because that is so discretionary we're not sure exactly at this time if we're going to have that um or not so we're just showing right now that we think the change will
063be a loss of 125 U but if you scroll down to the universal prek we see a $300,000 and change increase that was one of the more significant things that the governor did include in her executive proposal for in terms of an increase for us Mr Maisy I did get word this week that our um School Improvement Grant it will be the same um so there are so we are now I would I would say chust this page with Grant analysis is critical to keep in the back of your mind because this is one that we're going to continually have to monitor to see are any of these funds not going to be renewed and as we it's going to be critically important for next year to be monitoring this and providing updates and perhaps
064revisiting cut offs and revisiting what gets purchased should we have to make adjustments in order to avoid midyear layoffs of any sort given this significant amount of money you're talking what $6 million that could some of it none of it all of it we don't know yep and that was that was the one meeting where trusty Smith was emailing me right before the meeting they were talking about the the federal frees and everything and we were looking at it as well and there was a lot of chatter we don't know what's going to happen with this particular uh government and we're going to continue to watch it very carefully as Dr John said because we need to because we rely very heavily on it the there is one other thing that we all have to
065be mindful that as you move forward in this time of uncertainty there could likely be lawsuits that are all over the place some may or may not affect this District but then budgeting for Legal Services could be something that just in the back of your mind you're going to be mindful of and this is the page two I mentioned about the grand analysis and this is just there because we shared this information with you over the past few years but when we talked about the fiscal clip and how important it was for us to plan just take a look at that first column how it's nearly $24 million that we were receiving in covid related grant funding and how it was wonderful to get those those money but look just a few years later how
066we are at zero and when I say that we are well planning in this that's evidence of it and we have to do is pick up news day in a few weeks and you'll see all the districts that didn't plan the way we did I told you Dr Jones said how are we going to spend this money when we got it and the next day she's like how are we going to figure out how to bring it into our budget to keep those supports in place because to not have it three four years later that's why you see people you know yanking the rug out from under there uh their staff and um luckily like I said we've been very prudent uh in our our approach to this uh and we don't have any Reliance
067on that and so over the last couple of years anything that that required us to um hire Staffing that we did want to consider longterm such as all these AIS teachers that we we uh hired during Co we were we had an action plan to build them into the general fund over time so now they're in the general fund and it is sustainable so that's it it is a very important slide to show going from 24 million in federal funds at the peak of those times to that all being depleted and now we're facing possible changes at the federal level so all of that is factored into the budgeting process so now we always share with you if there have been any changes to the account codes that you previously previously reviewed with you and
068it was at budget Workshop number number one that we had um uh in the child care area we had uh expenses related to the summer Recreation program that we are running at at uh Canan and we had them in there at the time because at that particular time we were still uh predicting to have that since then as you know as a board we've had the uh the agreement now that we put in force with future stars for the summer camp for those of you that don't know in the community uh the program will be a combination of sports camps and educational steam camps uh that they're going to be utilizing our facilities at Oregon for that purpose so uh accordingly we've removed those costs that we no longer will have uh related to our
069own program uh and this program is going to be run by them with reductions in the uh costs for residents uh and from what I hear it's there's already a lot of good chatter on this but they are here's my PSA there are open houses for future stars on March 29th April 26th May 17th and June 14th I'm sorry those of course 329 yeah 517 and 614 and Teresa Teresa has those dates so if any trustees are interested in just uh receiving those dates so if you want to attend one of those open houses just to receive information Teresa is aware of those stes and can share they he like well the program will be at program will be at Oregon and so will the open house oh okay and the and those dates it's
07010:00 a.m. to 2 p P.M every day on those on those four dates not not the program the open houses will be tended to in the morning who are the who's the open house for community members anybody who wants to attend those are Saturdays aren't they all Saturdays pretty sure they wait a minute okay for people just to get more information about the program before they register and resid you know you'll know like the classes that they offer are going to be highly dependent upon what people are registering for they have a lot of nice choices okay so um here's a slide that we're talking with the summary of the proposed budget um once again just not data on here but you see it that the bottom line the total proposed budget as I mentioned
071was that $245 Million number the change being 3.9 million in terms of the dollars or 1.63% in terms of the budget to- budget comparison to the right there you see that red number uh that's that $3.2 million that's that tax levy if we get forced to to contingent and and just a quick word of contingent I was going to get to it but we could talk about it now for those of you that want a refresher if if if the budget does fail the board has three options the board can put up the same budget board can put up a revised budget or the board can decide we can go to What's called contingent budget and I'll go through what that means with contingent budget what things have to be removed but it's pre it's
072predicated on the removal of the tax levy it's a zero tax levy increase then we work backwards from there to determine what would be removed um we have to stay within the constraints of the um components of a budget which is Administrative portions um capital and uh program which is instructional because you can't just you know just take from one area without taking from another so it has to be remain in the same ratio that your your budget is in any questions before I move on good okay okay whoops of course those okay here the bull so just to make it easier uh to read later but um this just reiterates some of the highlights of this $245 million budget a 1.63 budget appropriation increase it does include the interf fund transfer of $2 million
073to capital projects um it is important to always point out and share with you that this budget does not pierce the tax cap we pride ourselves on that we've stayed within this tax cap again the tax levy increase as mentioned earlier um is 2.49% and just I always like to include this on this slide that the tax cap formula tax caps the cap the U the levy not the rate we're going to talk about the the rate because a lot of times the community is always asking about that so we've made you taken a lot of steps to make sure it's clear to them um and that rate's going to vary from one Community to the next as well the cap so here's the tax rate analysis when we take that number that 3274 number
074that Levy to Levy increase we're going to take that number we're going to divide that by the assessed valuation um that's determined by the town the town gives us gives us that number in August each year and and as I always State we are going to put this before the community for a vote in May so we have to kind of give our best guess estimate we hedge on the side of caution to say we think the rate could be and we give a range we base that range on a zero decrease in assess valuation upwards of a 1% decrease because as assessed valuation goes down the tax rate will go up so we want to give paint if you will a pessimistic picture because we want people to assume a worst case scenario we've
075been very fortunate over the last 12 years that that number has been better than the range we provided if not within the range and that range would be if there's no change in that assess valuation 2.68% increase in in the tax rate if it goes upwards of a 1% it would be a 3.71 increase in the tax rate and just the the other the bullets there just to kind of remind you down was that if the assess valuation goes down did I say go said the opposite valuation goes down the tax rate goes up okay sorry about that the um we Chang this we used to do a 0 to 2% range and we were we felt like we were over stadi and we look back over the last Dozen Years and we we only
076exceeded that that 1% number one time over that so I think it's better to paint a more realistic picture for them uh like I said we've been very very accurate with our projection so it's it's good um to give you an idea the the town assumes an average home in our communities of Patrick Medford to be assessed at $2,800 okay uh if there's no decline in assess valuation their taxes would be an increase of $226 and 69 to support this Budget on the average home assist at $2800 so if your home is assessed at more than $2,800 the value of the increase might be slightly higher correspondingly if it's less it'll be slightly lower so Frank in the past you've given that calculator yes do the same thing absolutely sure and we'll review that yes
077put in their address value we yeah we we prepared that spreadsheet and we ran I think every $500 in the assess value is that right I think it was I thought it was every $500 in assess valuation so we go up so people can say all right here's my assess valuation on my house scroll across and get get a number so they could really understand hey if I want to support this budget what was it going mean to me in terms of dollars and I think many people that have come up to me when I did when I when I do the budget Road shows uh esally for the ptas they've they've told me they found it very helpful and easy the town did change we we checked it ear this year the town did
078change their lengths so I don't know if they're trying to we we'll do our we'll do our part we prepare the numbers because we want to just give people a rough idea because we don't know if assess valuation is going to change but this is one good indicator um and just as another quick note um for what it's worth this year instead of doing a presentation at every single PTA meeting I contacted the PTA Council which is you know revamp this year we're going to do one big meeting for all of them and I don't know the date off hand it's it's in April I can let the board know that I'm G do one meeting it's goingon to get Saxon so save me a little wear and tear okay uh some notable highlights of
079the budget so as you've heard me say uh throughout this to prepare a fiscally responsible budget in which instructional services to students were not adversely impacted and as you heard Dr Cohen say sorry Dr Jones and Dr to going said no excessing staff that was never even in our game plan but you're going to hear a lot of that um by by surrounding districts as we go through this uh budget season important also to point out that we're going to continue the raidar academy uh at Saxton Middle School uh it's going to better service our students in an alternate setting uh helps us avoid out of District placement and the theme with this bullet and the next two is it's not just about money it's p primarily about what are we doing for our students
080to best support them because we we realize the value of keeping them with their peers keeping them with their fellow community members so whether it's radar Academy or our CT program where we're bringing students back from Bose you know while that's a cost savings TOS it's advantageous for them to not spend their time midday to and from on a bus going from the high school to stay in the school with their classmates graduating with them like this these are important things that we've seen those relationships are key in the developmental um years of students can I ask a question about the Rader Academy are we looking to add additional students yes so um I know Dr hburg is going to be presenting on Monday evening at our board meeting we are looking right now we're
081servicing um mostly 11th some 10th we're actually looking to bring in some ninth graders that we think working with our uh special educ education department may be at Jefferson academic center and bringing them back to District right to our Raider Academy before they go to seoa so those are some students that we're looking to bring back and we already have some students now that we know are struggling at our high school and we're having conversations with staff even at our csse meetings or just if they're not a uh if they don't have an IEP students with attendance issues that are just really having some difficulty and working with those parents now for for next year so is it still self- sustaining yes probably more now than ever ABS we we have quite a few students
082right now that are hospitalized through Sagamore Services Sagamore Children's Center so we anticipate bringing those students potentially back to Rader Academy rather than going to seoa with sagore Services we believe and our our program's a little bit actually more supportive because it's a smaller class size there's less transitioning less students from other districts to interact with so we we've had good success for students coming transitioning out of sequoia or of math or partial okay does that affect the amount of space that we need or are we still good on space no we're still good on Space yeah yeah definitely good on space and I think now that the program has you know I think people are becoming aware of the program you know they're visiting the program and even um Physicians are becoming aware of
083the program because when um we tell them about the program right away they're not recommending home instruction you know no doctor really wants a child staying home isolated so we're getting less doctors really requesting home instruction they'll say to a parent this is a perfect program for your child so you know that that's really helpful for us so um and the kids are enjoying it and that's really the most important thing thank you you'll hear more about that in the presentation on Monday and so the last point on this page um along those same lines was the expansion of our ease program the emotional and academic supportive environment at the elementary level this is for our students with significant behavioral uh uh situations or intensive management needs now here's the information we were talking about
084earlier uh about the contingent budget so uh I'll go through this a little bit quicker because we did talk about a lot of this it does require the cut of that Levy amount which is that 3.2 million this will mean the total budget would be $241,900 153 one of the things that's required under contingent budget law if you will is you have to remove all equipment purchases so those have been removed you also require to remove the inter fund transfer to Capital so that would be removed um and then what we're left with is making the decisions as I mentioned earlier to stay impct in that Tri component ratios it would requir us to eliminate two administrative positions uh and clerical staff uh looks like two full-time and then three part- ERS and there associated
085benefits and then finally it would require reduction of some Supply some supplies and also travel and Conference and I and I would just reiterate that in the last 15 years we have not been on a contingent budget we have passed all the bus budgets as far as I recall one time it didn't pass on the first go around and that was in the days of the transportation propositions um and it may have been one time uh that I can recall that it passed on the second time other than that yes correct correct the 60% majority yeah that was the only time so that we're hopeful that that is not the case but we have to present you with what happen should we have to cut 3.2 million from our budget and stay in alignment as
086you recall there's an administrative component program and a capital component and there are percentages that we must stay within those confines which is why there are specific cuts that have to be cut from the administrative component of the budget to keep that appropriate um Rao yeah ratio is the word thank you I have a question you had said another section earlier that we were the way you had arranged it was to minimize the potential that if there were federal dollars that didn't work if if the monies did not come in the way that then then you were arranging things to try to uh eliminate the potential from if we end up with a contingency budget what does that do to the numbers that you've worked on to try to eliminate the or minimize the potential
087for M layoffs if the finances don't come in from fed state so the contingency budget right that's going to be a reduced budget as we as we just talked about right if something happens mid year we still have our federal funding support if that if that is adverse affected we're going to have to find means within the confines of the general fund budget regardless so what you typically begin to look at right you you look at the lines in the budget where there are equipment or where there are supplies right you may normally we cut off purchasing in February that may have to be Revisited and cut off in November everybody has to um uh work toward trying to save positions so there would be discussions with staff discussion with administrators discussions with the board
088I won't be here but just saying that hypothetically it would have to be that kind of thing and then work together to devise a plan that would mitigate any potential you don't want to go through midyear Cuts so you want to try to figure out how can we scale back in a $241 million budget which it would be on contingency in order to mitigate $6 Million worth what would that look like where could it come from there are all kinds of scenarios that can play out um if somebody leaves perhaps seeing can we do without that position in order to save a little and you start to look at everything and try to determine where can you scale back but there are many um the the business office is extremely skilled in knowing how to
089manage that and so it would require some more skill but just say no my my question I guess I didn't phrase it correctly is I have no doubt that you guys are going to do everything you can if the funding does not come in to uh not do those kinds of layout if we are on a contingency budget does that make that that much difficult yeah absolutely absolutely we're still G to have um you know we're still going to have to make Cuts regards it would just be additional on top of the ones that that we were forced to make by contingent correct correct be additional thank you welcome okay so now um this is a great segue so our financial plan projections um you're going to see this this elaborate um spreadsheet on the
090next page but we use this as a tool to help out our discussions and it's hard because we're trying to predict what's going to happen years down the road we don't even know what's happening this year with with the government but that's we try to look where we have idea on certain things that might be going up or down we're going to try to incorporate that into our thinking as we try to forecast what our needs can be um and that's why I said you'll hear when I said you'll hear redundancies throughout the night would it be on the financial side or for instance on the um Capital Improvement side you know Mr nun and miss seol and I looking at this we're looking at the here and now we're looking down the road we
091don't know what we're going to do um trusty Andrade mentioned what about um the library the other things on the library plan for the civics class that's that kind of thinking this is the same type of thing this is just a little bit more you know financially Laden in terms of what it increases can we expect it could be in health care it could be um in contracts that we have it could be other things for instance it might be um uh the uh the steel increases that they're talking about these these big Ts could be those kinds of things so we try to use that as a tool to help us in our forecasting um and then we tie it into our fund balance projections and things of that nature um it's a I
092I'm sure you can't see the numbers um but you'll see basically if you look at the main categories numbers um but we know we we break it out in terms of what we think projections could be on the revenue side federally and on on the state level um uh the the inter transfers as I mentioned in there the expenditures in terms of major categories um and then we try to look at like I said our reserves uh toward the bottom so I think if the board has specific questions on way if you take a chance can't see it no I mean I don't mean now trust me I can't see the I would recommend that this not be scale back for next year they need one line one line for with GL I don't know
093there is a there right yeah all on De service right see it's 11 S 121 12 I can't see the next 28 see it 13 remember we talked about the bond last year we talked about that bump in debt service our best guesses we think it might be a 2-year uh a little bit and then more significant and then the fall off because if we time it with the other debt falling off then you'll see that reduction but I see at the number that nobody else can see well done well done also includes not just the bonds it also includes the interest on a tan all that Service District just that there could be fluctuations in the T just yes and then you know that as you start looking at borrowing the the way that
094the funds are managed you know our Moody's rating we know has been improved in the past and that's going to be critically important to capitalize the best interest rates on our borrowing in addition to man managing expenses and also with the tan borrowings as well because they look at all of that when they determine what the interest rates are going to come in on those borrowings and you know and you're going to hear more in the subsequent next few months but the bond projects are moving along nicely maybe even I dare say a little ahead of schedule but as Dr Jones is saying wood w so sorry um the you know we talked about how we were going to borrow we we were guessing maybe three stages for the borrowing we're going to see because
095it depends on these approvals and what we have but um we've got our we're moving on the front of the athletic projects the theatrical upgrades and on portion of the of the HVAC projects but depending on when we'll need to borrow if we hold off now to like say July one this year we don't have to pay the um interest one on the principal so you might be slightly ahead of those numbers that we shared last year but we're going to update the community and let them know so they understand what the impact can be and when but it's going to be good news because managing of the debt structure becomes critical in terms of B staging when you have to start paying back and and you have to manage that to when the aid
096is coming in and so that is an art to make sure that you you sync those two so that that when you're spending the money to pay the debt back the aid is coming back on the revenue side at the same time almost there at the end okay uh a quick slide on fund balance projection for the school year we are projecting that the unreserved fund balance come in at 3.99% the maximum can be is 4.0 so this is wonderful by being able to put the way these monies our plan to make a recommendation to the board would be to fund the ERS um which is the Employee Retirement System which is not our non-teachers but their retirement contribution fund that would be in the amount of 1.75 million the teachers they call it the
097retirement contribution subf fund that's TRS teachers retirement system that would be in the amount of 1.5 million and then proposed funding in the capital reserve in the amount of 2 million so now just don't not to that not to confuse that with the infront transfer to Capital we talked about earlier this would be the capital reserve you may recall we had the vote for token up of Reserve 2022 specific that's there's about $2 million or so left in there now we would be adding this to that and once again by the beauty of doing this is to help us to attack Capital infrastructure projects throughout the district without going out to borrow just because we are doing this $83 million Bond we still have lots of needs and um we'd be negligent if we weren't
098looking to address them on multiple fronts with different funding sources by using thees we saved so I wanted to just put this all in context right so we looked at the levy increase Levy to Levy 2.49% expense to expense budget 1.63 63 you're looking at coming in almost exactly at the 4% which you can't exceed 4% but still being able to fund other reserves by 2 million sorry right good thank you I didn't have to edit in my head so over $5 million of an increase to our various reserves while still stay not accessing sustaining programs um and still moving forward with our capital projects and those Reserves coming in with State funding part of that money that came in so ends up in the reserve yeah so it it didn't cost the community that
099full amount it it did not cost the community it's essentially uh when Revenue comes in any excess Revenue compared to any under spending of the expense side of the budget the net of those compar of those two sides of the budget afford US the ability to take any plus the appropriation to fill the Gap and we're still at this juncture able to increase reserves appropriate for what we need not exceed the tax cap not excess and still fully uh funds are unre Reserve F fund balance and why is that important because that's your starting point for next year and if that is fully funded then you're at least in that position to start your budget next year at the same place you ended it this year and then you see what happens in the world
100I just wanted to contextualize and again be clear on when that b m in the the option is give that money back yes or you can but if you give that money back you're giving it back with the money that you got from the state as opposed to putting it into the reserves you can put into the reserves you can do a multitude of things you continue uh you can get permission from the community to continue spend on other capital projects in accordance with the building condition survey so that you're continuing the work that everybody's familiar with and certainly the um the the cap the plan and Facilities committee would talk about that and continually know what's going on great so last thing is just um some important dates that are coming up by March
10124th which is the date of our um next week's budget meeting that antip what I say sorry board meeting board business meeting too many bees uh that is the anticipated adoption of of the budget and if so the property tax report card we are required to transmit that property tax report card to nid no later than April 28th so we do have some time should the board adopt next week we would transmit it on the following day on March 25th and I always remind the trustees that the adoption date is critical because then the newsletter has to be worked on and we have a short turnaround we have a break a spring break in there and there's deadlines to make sure that we get everything to the printer uh in time for the budget hearing
102and so it is important so that that work can begin and that there's no hold up there so um post office and yeah that's a big oh God that's hoping it gets there that's a that's a big question and that is something that and it doesn't rain when they and it doesn't rain and they throw it I don't want to say throw it out they thr them they got wet yeah they do really do um trustees I know that there will be some discussion about flexibility with the May 8th date the Frank has had uh reported that there's a few things so I think that's going to be a discussion that Teresa is prepared to have with the board as to whether there's any flexibility in that date um if there's not Frank I'll be
103here you'll be here okay and the April PTA council is in this time frame too oh the one I the presentation I'll get that dat to you it's a April I believe it's April 8th at 6:30 at Saxton only because pam pam wrot it up at our legislative committee that's why it's in my minut we're doing the um doing see how we all work together April 8th Tuesday April 8th at 6:30 that's what Pam shared I believe it probably is that Frank will update this slide and we can include it in the Friday update so that we have all the adjusted dates for okay any questions thank you Dr Trust have questions so if there are no questions we're hopeful that we can just put a resolution on for Monday there no questions they can
104just go through thank you yeah thank you everyone than you great job for all the uncertainties that are out there ands put together a budget that makes sense continue with all the program not lose any teachers or staff done thank you you know I say it I say it every time but I I think it's work repeating when you work with a very good team like this you know it's not just saying it's collap ative you you can hear it you know everyone is partaking um work very well together at all levels constant discussions start in November and you can see the byproduct when you when you're sitting here you know five months later of how we look at all these different things I just think it's fantastic because every time you turn on the
105TV there's another District that's looking to close a school or cut something or you know the only thing I would say is you know it it was almost as if Dr Jones saw my presentation before she got here tonight because she stole my thunder on like more than one occasion which is all right to do I know that I'm just saying a lot of attention very much appreciated thank you so much he needs he needs his right and left hand oh absolutely okay so at this time we need a motion to enter into executive session are we here are we staying here or are we moving um we're staying here yeah all favor all post