001Is this working to the uh mine's still red? Oh, was it? Okay. All right. Uh I'd like to welcome everyone to the uh June 2nd special called session. Um All right. Uh who's going to be presenting? Uh okay. Uh, Mr. Roberts, could you please come up and give your presentation? Getting We'll get a second to pull up here. Here we go. All right, I'll jump right in. Uh first, thank you for the opportunity to present tonight uh for this hopeful opportunity to um allow Superintendent Tilllet to enter in contract with the vendor that we've been working with, which is Garland DBS Incorporated. So, just a little summary of what we're proposing tonight. Um I've been working with Garland. They're a a cooperative contract company that specializes in roofing. They've went out to bid for us
002um and got four candidates bids. choosing one of those um for a project that was slated for our fiscal year 2027. Um we have some vacancy savings that has already been pre-approved um to be utilized for different projects and this was one of the five that we had pulled to try to accelerate advance if you will um because we have the money. And so the scope of this work is for the Kosen Middle School um gym roof, leanto and a small section that was not renovated during the renov renovation project for the middle school which currently leaks. So the scope um for the gym roof and the lean to which is actually the supply closet that kicks off the gym is to do a full replacement of all roofing materials, plywood all the way down
003to the framing. Um so they'll replace the plywood structure, add some additional components to make sure it's watertight and um insulated and then putting shingles over those two um areas. The leaking section of the the main roof, they're going to do a cool seal process um to bring it back to a watertight condition uh with a different process, but a very sturdy one at that um to to make sure that all the roofing for the middle school now is up to date um and is not leaking anymore in places that it currently is. So, um the cost efficiency, um the total cost for us is three or $329,784 uh from that bidder. Um this was originally scheduled for uh 2027 approved for CIP at $800,000 was the estimate and it's been that way pretty much
004its whole life on the um CIP since 2023. It has remained on year 27 approved by the city. Um, we are partnering with the city on this project and I think that's why we got such a great price on it is we were able to increase the square footage because the city is trying to do a similar project with the city hall building that's connected or this building um for shingles as well. So more volume, decrease cost for us. Um it's kind of a win-win for both the city and us. So they're going to pay separately for theirs. We're going to pay with vacancy savings um our portion. So, uh, strategic benefits, uh, advances the the critical roof work that needs to be done, obviously. Um, and it also enables our future already pre-approved CIP
005project for putting the air condition units, which is been definitely a need over the years um, uh, during the warmer months in that gym area. So, that will enable us to do that project without delay there as well. And it's also it secures the whole middle school's uh, structural roofing. We don't have to worry about that for decades to come. um at least until those warranties and roof expire, which should be about 20 plus years. So, um it's pretty straightforward. All we're asking is to to be able to allow Mr. Tillet, the superintendent, enter contract with Garland, uh DBS Incorporated um to get this gym roof, lean two, and little section of the main roof finished. So, is there any questions? Good. Okay. Um, can I get a motion to approve allocating funds for a
006special capital project or the special capital project that Mr. Roberts just presented for the middle school uh, roof uh, from the approved CIP reading file? So move, Mr. Chair, any questions or discussion? Oh, yeah. Second. Second. All right. Any questions or discussion? All right, Miss Can we have Mr. Maxwell? I Dr. Bartlett I. Mr. Claude, I. Mrs. Jones, I. Mr. Deose, I Dr. Burbage. I vote passes 6. All right. Um, so the next item on the agenda is, uh, can I get a motion to go into closed session? So move. Can I get a second? Second. Miss, can we have a vote? Mr. Maxwell, I. Dr. Bartlett, I. Mr. Claude, I. Mrs. Jones, I. Mr. Bose, I. Dr. Burbage, I. Vote passes 6. Thank you. Just go next door.