001All right. Um, it's being recorded now. Okay. Yeah. 9 p.m. the emergency exits two on the side here and the one that we came in in the center. We would meet out front. Um if we could please just stand for the pledge of allegiance. Thank you. Can we please have a roll call? >> Mr. Jackson >> here. >> Mrs. Snider >> here. >> Mrs. Gender >> here. >> Mrs. Paradis >> excused. >> Mr. Dros >> here. >> Mrs. Burwell >> here. And Mrs. Geller, >> I'm here. At this time, we'll turn it over to Superintendent O'Shea for our district reports. >> Oh, thank you everyone. Welcome. So, tonight we have Patty Murray and Mike Collins from Turner Construction with us um to do a presentation on where construction uh work is standing this summer as
002part of phase two of our capital project. And then our director of facilities, Bill Darcy, will also give a summer update. Everybody >> and and just so you know because of the air you have to use your loud outside instruction. >> Great. So um update is for phase two over at Lancing system. So the new system is functioning and the old system has been working there in progress. Well it is now. Um and then the elevator refurbishment is almost done. That should be done by Friday. And on Tuesday we have the inspection scheduled. So once that upcoming we have so there also the fire alarm system all the new systems up and running the old system has been abolished. Um last year they did the spring walker to be redone when we redid that just
003and in progress is the exterior door. So the door was complete um last year but then was still infiltrating. So the design team came up with a design change to put in a different threshold and the exterior of the door. Then also change the contractor to see if they have a plan on that door. make sure takes care of everything and then upcoming adject and then at the middle school. So recently they completed the fire escapes last year they did steel repairs and then recently they painting those um in progress is the exterior 88 striping striping street making progress. and the fire alarm system at the middle school. So the new system is installed and it's up and running and then we'll have high school. This is the majority of our work this summer. Um,
004everybody's working hard to progress this. The original schedule showed this work taking place all the way through October 31st. So far, we're on target. The abatement is done. They set the condensers. They installed the steel for support. Um, domestic and sanitary piping has been installed. Framing has begun. A lot of work going on already. So, like I said, they're making a lot of so in progress is the second floor preb. So, they'll be finished with that by the end of this week. So, that get there next week and of that area. Um third floor all dry installed. We'll continue them installing it corridor this week. Refrigerant piping drast everybody's going to want to be a science teacher. You guys going to have beautiful rooms in there. So of course you got um and then the
005elevator refreshment is also taking place and we expect that to >> will the will the classrooms done by the start of school? >> Uh no the original schedule was having that go through October 31st. Okay. So it's still that plan. We've been working closely with her team to get you know set up. She already has a template through that. Um some of the other so um room 326 before wasated a new floor will get installed fire alarm install is still ongoing at the high school that is the building where the not school everything will still be functioning about all the same coverage that you always had before the building fully covered but just a switch over is not going to be the start of working on that second shift. Um softball fields and baseball fields
006are also progressing nicely. Have a schedule by the summer of September. The exterior column panels that you know the front entrance are scheduled for next week. Also roadway is a lot. So a lot of the baby has already been done. The last the last portion of high school will get done on Saturday. this Saturday circle to the bathing kitchen area and then we'll have to do striping shortly after that. Uh the drainage and curb work um is happening right now. They were there yesterday installing the curbs all along the maintenance area all the way to the back of the kitchen. And then um upcoming will be that new floor install in that room and then down fire alarm system and punch list. >> Um before we go to the next slide, I did have questions
007about the work that's been taking place or where we're at. Any questions on that? Right. Um so just some of the potential changes that we have come across recently. Um but when we were investigating a situation at the front of the school and how we had to replace some of the panels and scientific from happening again to put a CIC out for pricing to replace some of the fashion trends and the topies and it went to the general contractor first their roofing contractor and they declined to another contractor to give us Uh we added electrical wiring to the batting page. There's just been some miscellaneous science changes as result like I said after that minor changes. Um middle school we're looking at light pole flag um adjustments. So the flag hole we wanted to add
008a light to that to better enhance the flag. And then when the masonry work is happening, unfortunately the contract damage light we're going to kind of combine the two get the light to be, you know, more symmetrical and all match and then um over at site um there's been some missing guard clips on the back side of the roof and um build a lower bot and drive. We got a price for that due to the amount of it we had to get that changes. >> So you're not actually replacing the flag pole, you're just going to eliminate it, >> right? And then they're looking at those changes. This is just a snapshot of where we stand with the potential change orders and the improvement change orders and where everything has so far. So we have
009two different costs of money for construction contingency and then we also have the allowances that were built into everybody's contract. So total with those contingencies left over right now we have 174.1 left over. So we track that as a percentage against what they started with the beginning. So there's 14% left of the original full pot of money and then the percent remaining on left to build. So looking at all the work that's been put into place and how much work is left to build and of that we have 6% contingency to use and typically whenever we're following you like right where you would want to be standing project so that's comforting >> any questions hobby part of the capital project or is that internal that like that's happening internal like it's just good >> like
010immediately it's like it felt different just walking through the door. >> Yeah, it brings it up. That's true. >> So I um I guess my question is just on on the big things, you know, um access to the buildings. >> You you feel fairly confident. I know that you said that one parking lot is out for bid right now, not coming back till the 20th, but you feel fairly confident that we will be able to open and have everything in place to access our buildings. >> Yes, there's nothing really and there's nothing in jeopardy for school. >> Okay, >> we'll be paid, right? >> We will be paved. >> So, the Harmony Hill one that that's like an add to the project. That wasn't something that was originally going to happen. But when we saw
011that we were going to have some contingency money left over and we knew what portion that lot was in, we decided to start looking at using the funds for that because we've done so much other things part of this project. An easy add in. So we're, you know, we're hoping to get that done as quickly as possible. >> I put in the bid by September 1. >> Yeah. So maybe nobody will bet on it. But >> listen, >> the problem we have two people >> I mean no bids yet but at least >> I mean whether lining will be done is >> yeah that's usually fairly quick. I don't see an issue. >> Okay. I mean, Harmony Hill is pretty congested as far as >> drop off and pickup and so you know that whole
012high school campus like that high school at Harmony Hill like they all of our campuses are busy but that particular >> space in the morning with having two buildings into the same area. I think it's, you know, kind of a priority to make sure that we have access for everybody to get to >> and then Laura has been meeting regularly with the team and has come up with um they've come up with signs signage names and um you know directions for the for the high school that should really stand out and get better as people drop off. >> Okay. And speed bumps obviously are going to go in. >> Yes. >> Yeah. Yep. Can I hear people flying down there now? >> Yeah. >> Same location. >> Any other questions on this? >> Well, thank
013you very much for your presentation. And now, Mr. Darcy. >> So get poweroint up. So I'll be old fashion here. paper notes in and around everything Patty just discussed the building and ground st everything from summer work that's planned to the things that we've talked about on uh throughout the academic year this past uh local projects like lobby down here right now if you look at the normal summer every classroom getting a top to bottom cleaning and floor waxing I've been in the buildings a lot in the last two or three days talking to staff and no one giving me any red flags, any reason that they wouldn't be ready on time for not just the first day of school, but the week prior. I've got faculty, they've got some student walkthroughs and things like
014that scheduled. I feel pretty good about that. Obviously, in high school, they're going to give us space next week and we're going we'll hit that 200 level under the construction work and we'll take care of uh that. That'll be a bit of a push, but everybody's sort of everybody knows it's happening. Nobody's uh worried about missing a deadline. So, some miscellaneous lighting upgrades. One of the first ones obviously so when you walked in here, that is a daylight white that's in that lobby to complement the paint that went in that lobby and the entire first floor the original wings of this building. Um probably so if you looked up the sign was redone main office. So that was a the thought was you walk into this building we talked about right uh it's dark it
015just doesn't make you think hey I'm inside now I'm here so that was the attempt small inexpensive retrofit on that lighting and the paint job what it was here we are uh miscellaneous light fixtures everywhere old fixtures in old buildings so we took the time and found problem areas we went after them we do have some larger lighting retrofit that we wanted to do. We talked during the year about this building again, all three floors, two main wings, wanting to take that old fixture, which is still the resident fixture and replace it. Uh, you know, the time beat us on that one. We have a fixture selected. We have money for a side fridge and we have inhouse the electric skills to do this on long weekends on a break week hopefully the first three
016to four months, first half of the uh of the academic year. uh the max temperature law that goes into effect on September 1, the 88 degree max in every uh classroom. We spent a lot of time. We've spent time on it down at Page, spent time on it up here with staff, just trying to get people ready and aware what is coming. Uh we have made purchases of fans, we have made purchases of uh portable air conditioning. uh knowing that in the old buildings we're going to have to be very careful about how we utilize that and not overload looking at how things are laid out now. What in those classrooms might uh the other day at the annual meeting of the department we shared with staff custodians and clean particularly the custodians people will
017be dealing with this what it is you're going to be up against. What temperature in these buildings do we have to start looking at uh making modifications? What temperature do we have to leave rooms and go to common areas? When does it get and if it gets excessive do we place all down pay and have to do have to make other uh other moves. Um we have purchased uniform measuring device so that every building will have couple of the same thermometer. The law requires that the thermometer be placed in a very specific place in every room. It's not practical. The law's being meanted. I've had people in other districts tell me this. That kind of stuff we're all going to feel out the first couple of months. But we will measure device in every building
018just to keep ourselves uniform in that sense. Uh HVAC filter changes and preventative maintenance. When I came here, I started to find storage filters, components, parts. It indicates when you see that to me that projects have been started that haven't been finished. Take six buildings, assign frame mechanics to the six buildings. It's obvious what happens. People get distracted, we get called. So what we did this spring is we purchased enough inventory particularly with filters to be able to do. We went out to vendors and we bid and seek quoted skilled player for a qualified low bid of a skilled HVAC technician to come in and touch allund I think it's 98 pieces of HVAC put a clean fresh clean out the unit exercise so that now we have a list of what might need to
019get touched uh for for repair before the first meeting going out for vendor support on some of these big district wide projects to me of the money whereas if we don't have enough personnel we stay consistent we've purchased materials we haven't used it's left condition where we don't want them so we tried it um it's been successful we will have the entire district covered by Friday of this week two two and a half weeks we got through now we'll watch conditions in this month. We'll watch everything that uh worked on. We'll watch filter cleanliness and we will then know what it takes in the future. Go ahead and and do this on rating every year. Some of the equipment once you look at that now fresh baseline everything uh painting painting every we have painters
020in the district. We have substances that come in summertime. We had a list last week that the guys in the department had started and before I got here really some of them began last summer. Additionally, we went out for some vendors hallways in here. some of the large common areas throughout the district on Monday going into Harmony Hill main staircase just inside that says as long as you can remember again vendor support just allow us to keep up uh based on what it is we've got in front of us what we're trying to accomplish against what we have for full-time permanent staff grounds and landscape the courtyard at Abram Lancing. If you get out of here before sunset, if not, come to look at the south court faces the other at Lancing. Uh Cliff was
021asking uh for years, make it clean, useful for the kids. Guys went in really inexpensive. They looked at the green and they worked with what they could. They removed what they had to pull it out. We le weak paper and a really nice um river rock, a little bit of furniture in there and a little bit of solar powered light. And it really is pretty space. >> This is where the preschool entrance. >> Yeah. If you get a chance, actually, if you do get over at dusk, uh hopefully the solar powered lights took up enough of sun. Try it out. Uh so the grounds guys have been out looking at fence lines too. We had a couple neighbors the Columbia Street sign to the high school uh ask us hey this fence line got it.
022I think it I think we stopped going back there last summer when the field was being built. And so that got us thinking what about just a perimeter walk on every property just to see where we've neglected the far reaches where we don't look every day. And we've done just that. It's not just fence lines and grass, but it's trees, some trimming, uh things like that. Some grounds guys have been out um all summer with that, a little bit of education. Six on our staff attended a uh custodial training and custodial advance training through both regionally and I think five did last year or five or six. The goal is to have everybody have the certification. Everybody at the same baseline was interesting. Had a few people who have been with us last year. What
023do I need at this? I don't know. Go find out. You might enjoy it. You might learn something. You might teach your colleague in the next district something. Couple of these people came back and all they could say was, "Yeah, you're right. You know, I learned this. Let's try that. Let's try this." They were a couple of them were really jazzed by it. I was uh Very happy to see that. So we've got 11 out of 20 or 21. We're heading there. Try it again uh next year. Health tape trienal asbestous inspections have been completed. Waiting for final reports. I do not expect any red flags because I took with the environmental uh consultant that did the testing. This is regular in addition to our periodic uh inspections of all our red flag uh areas.
024They'll check every three years and that is what is documented on the website and we'll see that uh shortly. Again, I took the tour. I didn't see any red flag. Nothing was discussed. So, I'm not too concerned. What else did I have? Lead testing water. So, that was uh early in the summer. uh 30 or so different devices that have been taken out of service. Everything's tagged out. Again, I'm in discussion with vendor because there's a lot. Hey, try the first steps, faucets, and and the obvious things. Uh for us, if we get that 30 or so pieces down to 10 pieces, we take up the rest in house. But again, we'll go to the vendor to keep us on par. Timeline we have for the work that we have to do and our staff
025can be here to guide the vendor. Where do you need to be today? What's your timeline like? Uh fire inspections were a week before last. By Friday, you'll be ready for reinspection on everything and a certificate of occupancy for each building. possibility to delay this building and high school by the week just because we may need some parts oriented for some door repair but we are 95 plus percent on that and I'll finish up with last Friday the annual department meeting I'd heard a lot about this obviously never been there uh the entire department every sits for a morning in summer they take a required uh safety and health supposing from our Bosey's risk management administrator. We rounded it out with the discussion on the max temperature and that's where we heard back from people.
026We know they know what to expect. We know what their concerns are and we started that process. So now that we get a first hot day, this is not foreign uh to anyone. We finished that with uh I was looking for a guest speaker. I was looking for somebody outside the box. I'm looking at custodian staff. I have cleaning staff. I have mechanics who will entertain and and and teach everyone. And it hit me. I didn't have to look any further than right across the table. And I found someone you probably all know, Joe Netto. Joe Netto for anyone who does not know him. Local guy who's been a cohosure all his life. He went to school here. He has a career in construction management. So I said to Joe, let's have a discussion. We
027just talked back and forth in front of the entire staff. I said, let's talk about the history of the city, how it relates to these dis the district's buildings and then let's segue into how does C project think about all of you looking at staff 30ome now and your neediness. It's designed with operations in mind. It's implemented with operations in mind. Even though the place is dirty and the conditions are tough and we're all trying to avoid one another and and and keep things moving, that you're not left out of that process. Joy talked about comments that some people on the floor and the department have made that have gone back to project meetings and have made vital change. Uh because you look at the person who's doing the work, boots on the ground if
028you would, and they're bringing up points that may be forgot by professional treatments, the architects do something that's practical for work spaces. Uh so we ended it that way. Well, we ended it with lunch and a few uh minutes together. Uh but Joe is really really good, I think, for the staff. It was really nice for me. Um, I work with these 30 plus people for almost a year now. And this was the first time I'd seen them all, same room, same time. You break for a cup of coffee, you get to talk. You have lunch downstairs in the high school cafeteria under table and speaking to people on a very casual level and just a getting to know you kind of moment. It was uh it was very well worth um it was a
029good time. With that, any questions for me? I got a random question. The concrete pad at Harmony Hill, what was what is that for around the circle? >> Yeah. >> Requirement for someone with a a wheelchair sit up there and see the football. >> And as a baseball fan, I spot question. >> Anybody? I just want to thank you very much for the update. I think that having, you know, this focus on PD and training and and, you know, team building is is important and I think that, you know, it may have been something that hasn't happened in in a little while. So, I appreciate that and I I'm sure your staff does too. Um, I have a couple of questions. Um, so you mentioned the the air filter um through the HVAC system all
030all getting repaired. Does that in or uh replace does that include um the standalone units like is there was there any maintenance required on the standalone units that a lot of the classrooms have because those are now a couple of years old they do you know what I'm talking about the air filtration >> portable portable air filtration that does not include them but to make room >> on the electrical platform for some of this fall probably going to pull a lot of those back and that is our opportunity to look at those. I don't know what the I don't know what the what the protocol is, but we'll pull them in so that we've got room electrical system for what we need to spaces September. We'll get a look at that. Yeah, I I think
031it's important for us to to understand too, you know, if there's a there's a benefit of having an individual, you know, air filter in each of the classrooms to to just pull them all out without knowing whether, you know, what the benefit is and just waiting for something to happen afterwards. I mean, they were it was something that was was a donated item. It's not something that we made a huge purchase on, but it there is a benefit to it. Um, I know that a lot of our staff were >> asking for them and very interested in having them in their classroom. And so I would just ask before you pull them all out of the classroom to, you know, >> get it in place. Maybe >> absolutely. >> It landed that electrical concern. Yeah,
032we absolutely presumably those will be most needed during the drier months. So when the heat is on >> could alternate to keep the >> I want to say it was a fiveyear. >> Yeah. So it's probably coming up. >> It's a good time to look at them. Um, the other question I had is with with the the heat laws now, um, are there regulations on school districts on how what materials they can use to try to combat that? Like is is there, you know, um, specific things that you're allowed to use, weren't allowed to use. We had brought up at one point, you know, like a a vinyl film over over the windows, which you could still see out of, but, you know, kind of block some of the sunlight coming in, especially in some
033of the buildings where there's larger, taller windows where you don't have a good fit for a blind, per se, or, you know, in a classroom that is unusual sized. Um, you know, that will be able to kind of just prevent some of the sunlight from coming in. kind of a proactive measure. Um, but also I don't know if there's any regulations in um, you know, what can be used and what can't. I know state ed likes to tell you what you can and can't do, but I don't know what those things. >> We haven't looked at the film yet, but I'll make an article and I'll check into it again talking about the districts. They say there's a couple people saying watch the event changing regularly there yet. So, as people are making suggestions, things
034like that see changes, but it's worth a look. What we have done is looked at every single in every classroom district and figured out what we shaped an inherently flavor product that could fill in the blanks something semi matching if not matching in every room maybe not in every building but every process going through that >> I think part of that suggestion is we house fiveyear-olds who like to pull on things and and you know and if there was something just attached to the window that they could not you know there would there would be no >> effective too. >> Yeah. >> Um my last question was as you have been going through these tours um we did talk a little bit about safety and access um in in our buildings as far as o
035open doors, locks, um alarms. Uh, you know, we had conversations earlier this year about, you know, um maybe areas that we found that were a little bit faulty that we needed to to um kind of look at over the summer. And I just I didn't hear anything about that or if you guys were doing that as you were walking through. >> Yeah, there were a couple criticals and they did get I overlooked them. >> I obviously don't want to say in public, you know what I mean? like I but I do know that we've had conversations about areas that we might need to address. >> Couple criticals that we hit very first part of the summer. >> Um with regard to the alarm systems, obviously every building brand, the actual security alarms, it's a different
036story. Finding different conditions in different buildings, working with vendors uh who are telling me anything from let me go in and work on that one to stop putting So we'll try to get at that. But every building's open every morning. So we monitor at night. We hear when we have failures of those night to your point. Yes. Watching through those. We did a couple. >> Is that something that you could you could provide to >> Yeah. If I could also add, we've talked to um Tim Murphy who is our Bose safety specialist and um because some of it is also when staff and students are there doing the walkound of the perimeter making sure all external doors are closed >> human behavior >> etc. So that is going to happen in the in the fall
037we can provide an update. >> Okay. Um, one other thing, Bill, you did so much work that you forgot to mention one thing which I know took uh took a little bit of time. No, this is the um the the cooling the identification of cooling centers in each of the buildings as part of our our heat policy. Um, which by the way, >> I could guess in here might be one >> is on our agenda for the first read tonight. So, that's um very timely, but if you could speak to that a little bit too. Sure. At a certain point, common spaces and or the air conditioned spaces are your preferred. So, we have identified what they are. They are floating uh in school buildings as renovations. We'll have all science high school next year.
038You've got the main gym, the entryway, natures above. That's all been identified as next step. are challenged in classroom by the weather, where can we go for the balance of that day and that's been disseminated to principles >> at our at our next admin meeting talking about and then common >> protocols. Yeah. And again then I go back to our staff say hey remember piece I forgot the next one because if you hear from a principal hey we're moving now that facilitates moving throughout the building and our staff that >> we also visited uh Gilderland last week and we took a look at their uh their system for clocks and like a lockout um and their blue light system outside if there was an emergency. So um they demonstrated um and showed us a classroom,
039showed us a large space like the gymnasium um and their cafeteria. And then we went outside, they had a a pergola that I was very jealous of. I wish we had here in Cose. Um uh so that was nice also to get a feel of uh a more modern uh approach to that and that will be funded through smart schools. starts out as a public address, right? The basics are just the most simple of systems, but some of the systems in these buildings address the classroom from the office and back and forth a completely digital platform that is as I said to the engineering group. It seems like once you get the hardware installed, it is a blank slate. send me message they can send messages over there uh not just to certain wings and
040certain departments but to other schools in the district from from the head end in the high school. So again, blank slate software control. Tell us what you want to do. We'll design it in. We'll tell you if there's anything that you could ask us to provide that we can't and then we'll put it in. Uh hardware cost wiring. Wiring is labor labor and wiring. Uh we had a discussion a little bit with folks over there PJ and myself. Some of these buildings might be partially wired. Cat five and Cat 6 cable that would take monumental uh cost off the installation of that those systems here on the spot. What what's the timeline that we are thinking even if you have a rough estimate? >> This is part of the smart schools amendment. So >> does
041it happen fast? So, we need to get quotes and then um we need to present the plan, the amendment to you and have that approved and then forward. >> We don't think we'll have enough money to do everything that we would like to do. So, we're likely going to have to prioritize and maybe get 70% at each building and then work a more long-term plan. Um, so I would say within two years we'd be at the 70% marker with smart schools, how slow it it runs. Um, and then as we're planning on the capital reserve and we're doing the HBAC audit, we can talk about what we might fund from that reserve. >> I know later. Historically, the smart schools >> slow >> is very slow, but also there's fewer districts now actually buying for
042that because this that was issued years ago and we just haven't used it and and so, you know, maybe maybe >> maybe it'll be quicker. >> Fingers crossed it might be quicker because we did, you know, wait to find the best solution. >> So, in the fall we can give you a tighter time frame. That visit just happened. It was PJ, Stacy, Bill, and Tim Mandell. And so the next steps are to sit down to with Greg Coke. I know Tim reached out, set up a meeting, talk about that, and then start to frame up the top. >> So last question, uh, any areas of concern that we should be be aware about? I know we love good news. We love lots of work happening. We love all of the the positive things, but you
043know, if there's any any way that you know, we can support you if there's concerns. um you know especially prioritizing the opening of school uh we'd be happy to listen to >> I when I can sleep at night I'm comfortable >> what keeps me up is what I go to work on the next day very fond of obviously brand new fire detection never will next step is the issues I talked about before with security health that's keep your eye on that everything else you can get everything else when you get it done, keep the health safety functions. >> Very good. Thank you. Any anybody questions? >> If I could just say publicly, the buildings, the grounds, they look beautiful. Kudos to you and to your custodial cleaning maintenance group. Just hardworking staff. It was fun
044to sit with them for a few hours Friday. You just got to, you know, slow down, have a cup of coffee, and see them. It's a It's a big effort. good piece out there. >> Thank you, Bill. >> All right. Thank you. >> Thank you. >> So, uh I have some updates. I have a lull in the in the loudness. So, um an update on Yander Pouch. Uh a reminder went out from Laura and Heather regarding the parent meeting which is Monday, August 18th. Um we shared that in the uh early summer, shared it again to remind everyone. Um the meeting will be at the middle school instead of the high school due to construction. Um what went out also contained a link to the students and personal electric students personal electric device policy. Um
045so that that was linked to that. Um we are trying to find a way to make sure uh it is streamed as as well. So >> can I ask a question about that? So I I did someone sent me actually a promotional video that that Skynctity had put out and it's really very positive. Um I don't know if any of you have seen it but uh similar you know kind of type of thing with the the phones off and away and uh you know it's just a little promo and it was geared towards kids and I and I think that would be another layer um you know for our social media to get involved in in doing something that can promote you know what we're doing and you know focus really on the 612. So,
046our plan is to find some of our student actors and also promo with with them utilizing the pouch and show that you might know. >> So, that was uh that that's something Mary Beth and I have been talking about. So, you know, a personal video as well. >> So, yeah. Um medical director update. Uh as you know, we've sent out the RFP. This is our third time. We now uh after this time have one inquiry. Um seems very positive. Actually had um called three times. Correct. >> Talked to her three times answering different questions and it sounds like she will submit an RF. >> Absolutely. >> So um and then you know we're still continuing uh to see if there's others but that is that is our good news in that area. >> Is is
047she a physician or a nurse practitioner? Uh she's a physician. >> Yeah. So, um alternative programming, uh Laura's on vacation, but I placed a letter in front of you that was sent by Laura, something similar, um from Heather. And uh as as you can see, it's a team of four teachers. The four teachers, one teacher and one TA are there all day long, as well as a campus safety monitor. and the others are uh shared between um the high school and and the programming. Um so there is uh there are 30 students total being recommended. I think right now it's about 27 actually. Um the uh teachers have been meeting uh throughout the summer. Um they're taking projectbased learning uh professional development. there will still be the connection with the connect center. Um so I
048just wanted to let you know we're well underway. Um the the location we had to decide at some point. So we are it is at CO Middle School. will continue to work on the um outside but again uh Bill went on walk through with Laura and Heather and uh CSR check etc. So we um are able to do this without um any major type of of construction and um >> so there is is an external separate access that they that they'll be able to utilize. It's external and it's um everything right down in that um hallway, just so you know. And this was in the works even before the dean of students at the middle school, her office is now going to be on the third floor. That's the model that they use at the
049high school having the the dean on the second floor. And uh in addition to Laura and Heather, I do want to thank uh Gabe White and Laura in the letter. Um, Gabe has been working this this summer and she's done an amazing job working on this as well. So, that's that. Let's see. Um, I wanted to talk about a couple things that you'll see uh at the next board meeting uh MOAS uh between the CTA and um the district. So each year the middle school um the board is asked to approve a recommendation for morning supervision at the middle school with teachers um with the advent of the yander pouch as Laura has asked if we could follow this model at the high school too at the high school would be 25 minutes and that
050would allow admin and safety officers to address the yander pouches while there's supervision in the cafeteria or other areas from teachers. So that will be on along with the middle school and they're also going to be MOA from the middle school regarding home room. Uh the uh recommendation starting with Peterson and and and Heather Brat and the teachers involvement is that there be a home room period for the first 10 minutes in the morning at the middle school where every student goes to their home room. it would be their first period teacher. Teachers that um don't have a first period class during that time would be able to assist as students are entering as well. Uh it it will be a good way to share information, you know, to review expectations to have students to
051have a little extra time in a central location. So, I wanted to let you know that's going to be on as well. >> Well, that take away from their planning period or prep period if they're off helping. >> Um if if they're if they're if they're if that's their time period, uh there's I have the MOA. It's not going to take away from anybody's planning or prep. But it'll what it'll do is if somebody is assigned to something else during that period, they won't they won't do the supervision or >> Okay. So um I think >> so where's the time come from? Does it come from that first period class or are all the classes adjusted now to be shorter? >> So the the times were originally the times were the periods were originally 47
052minutes. Look at this. Uh along with a 49 minute for first period. So there has been one minute taken from each period. the two minutes from the first. So, we've gone down basically from 47 to 46 minutes. >> But I think it'll be well worth um believe that's my update. Any questions on anything? Thank you, Stacy. So, we have uh three bids out currently. We have the Harmony Hill paving bid that's part of the construction project. As I mentioned, we have the the rebid for the medical director and or nurse practitioner. And then we have the transportation RFP that's out as well. So, um the transportation and the paving are both due on the 20th, so next week. And nurse practitioner is shortly thereafter. I think it's in the following room. Is that special transportation
053then for >> McKenna? It's for McKenna Ventos. Yes. >> Um so we should have contracts following the results of that. So you should expect to see transportation contracts late August, worst case early September. Um we do have the the tax role. It's still an estimate because they're waiting on the tax markers. Um, so the estimated tax rate, we've calculated it, is lower than we had communicated during budget time. So that's good news. Um, I don't want to release it yet because I don't know if it's going to change, but it's lower than we had communicated originally. So that's all very good news. Um, Bill uh didn't mention that I added uh first and second grade furniture uh to his list of projects this summer. Um, so, uh, the facilities team has been working diligently to
054clear those spaces and, uh, we do expect to have the deliveries next week. So, that'll be nice. First and second graders will have new furniture to start the new school year. Um, and then the, uh, annual audit will be uh, early September. Uh, so we're expecting MMB to come out the week of September 8th. So if we are replacing build grade levels of furniture, where does that furniture go? >> So the buildings decide if it's something that they can repurpose or if it's something that needs to be surplus because it's uh past its useful life. If it needs to be surplus, then we would scrap it and get whatever money we can for the for the metal. Harmony Hill is looking to scrap theirs. Um, I haven't heard from the other two locations. >> I
055haven't heard anybody ask something. I haven't heard anybody say, "Hey, I can use this building." people being >> well I wasn't necessarily thinking another building but we are think you know we do have some community partners in the district with you know preschools andor I mean first and second grade furniture sure that's small you know small enough to be able to you know kind of maybe see if there is a useful life somewhere else for it I don't know what's allowable I know that you know there would be certain things that we need to put in place but >> we have a policy so we could uh we could fit it out um and then anybody could participate in that bid or if it's another government agency uh we could donate it to them. Um
056so we could do outreach for that. >> I mean I don't need to be the only person. I just thought you know rather than throw it away if there is a useful life elsewhere. >> That's some of it's garbage but some of it probably some of it's probably going to still >> I mean and we're talking about organizations that are helping our community out where there's not a lot of you know pay involved exchanging hands or you know um not for profofit then you know maybe we can help support if they're if it's possible. >> Sure. >> Great. Thank you. >> I found personally power wash really well. Just letting you know. Is that it? >> Any questions? >> Okay, we'll move on to our agenda portion um of the agenda. Does any board have
057uh board members have discussion on tonight's agenda? >> If I could just mention um Oh, so the uh fall coaches are on this agenda. We are still looking for a modified boy soccer coach. So that is theition for the fall. If anyone knows anybody, please pass the word planner. >> Okay, good. >> Discussion of agenda items. No. Does the community have any items on tonight's agenda they would like to discuss? >> Um, two things. I just want to thank Stacy and Bill and Jason and this is my home here and it's beautiful and I just like like commented on when you walk in. It's such a great feeling and I mean when you walk in that's the first being right and cheerful and great it's great um I think people are going to love um
058and my other question is just about protocol class and I think I heard you're working protocols and policies. Um I'm thinking about our colleagues. We're going to have lots of questions about it. the communication on what do I do when I feel like my is so is there a plan to share with staff what to do will it be across because I'm fairly certain opening day we're going to get a bunch of questions about >> that's a great point great point >> so the first read of the policy is today's meeting uh the Second read and adoption is the next board meeting which is the 27th. We will then be sharing the policy with all staff along with commonalities. We'll be meeting with principles prior to that as our second admin council meeting and they'll
059all be sharing information uniform information with staff too. That's part of um the meeting Stacy mentioned. But we will share out from the from me the policy to to all staff. Elaine, we have facilities that has drafted really Jason has been really the lead in the initiative from the facilities perspective with uh Bill and I guiding him. Um so we have a multi-page plan. Uh but I think it would make sense to maybe have a one-page uh process driven uh to share out with the team. So, uh, we can work to develop that before the start of school and share that out so that we're not throwing a 20page document. >> It's like the flags at the beach. Means turn off your lights. The orange means turn your computers off, whatever. But I do I
060do understand what you're saying. Like just having a checklist when it's this hot, start your day, you know, in a certain way and this is how you communicate if you feel like it's gotten to a point that is above the limit. might >> especially each building we know we have like problem wings or problem wings versus others that are going to remain just fine. So we try to pinpoint some of those problem most of those problems with air conditioning just so you know >> and shades they're the first >> problem possibly get rid of those trees >> thank you thank you very much with that can I get a mo motion that the board of education adopt the following resolutions of the August 13th agenda and agenda 6 A through J, 7 A for U,
061and 9A. >> I'll make a motion. >> I'll second it. >> Mr. Jackson, >> yes. >> Mrs. Snider, >> yes. >> Mrs. Gendren, >> yes. >> Mr. Gerros, >> yes. >> Mrs. Burwell, >> yes. >> And Mrs. Geller, >> yes. >> Any comments from board members on anything not related to the agenda? I just want to say thank you again for all of the staff working so hard this summer. I mean I definitely have seen them out and about driving around and you know it is impressive the amount of work that we've had that we have accomplished all the regular work we're doing plus this extra and the capital project. So thank you guys so much. Um you know uh it is priority for us to make sure that we are ready and have a
062positive start to the school year. I think it just sets the tone and so thank you guys so much. Um, as Miss O'Shea said, we did just have our first policy reading of extreme heat condition days. We have that on our next agenda agenda for approval. Any statements from the audience on anything not related to the agenda? Okay. Dates for future meetings, August 27th and September 10th, right here at Host Middle School Library at 6 PM. Can I get a motion? um to enter into exec session at 7:08 p.m. to discuss matters leading to the appointment, employment, promotion to motion, discipline, suspension, dismissal or removal of a particular person or corporation and the superintendent's evaluation. >> I'll second it. >> Mr. Jackson, >> yes. >> Mrs. Snider, >> yes. >> Mrs. Gender, >> yes. >>
063Mr. Duros, >> yes. >> Fwell, >> yes. >> And Mr. Yes. Thank you very much for coming. We do not plan on returning. >> Thank you. >> All right. Warm up.