001Good evening and welcome to uh Post City School District Board of Education meeting and districtwide safety public hearing. I'm going to call the meeting to order at 6:03 p.m. Please note our emergency exits. There's two on this side here in the door that you came in. We would meet out front. If I could please ask that you stand for the pledge of allegiance. I pledge to the United States. >> Thank you. >> Mr. Jackson >> here. >> Mrs. >> Excused. >> Mrs. Gender >> excused. >> Mr. Fairness >> excused. >> Mr. Dro >> here. >> Mrs. Burrow >> here. >> And Mrs. Gard, >> I am here. >> At this time, I'll turn it over to superintendent for our district reports. >> Everyone, welcome. Uh, first up, our districtwide safe public hearing. Uh, the safety
002was still on our website on the 26 uh because there is a 30-day period uh public comment period. This is the hearing. Um and then there will be a recommendation for adoption at the August 27th meeting will be entered into our business forum by October 1st. So um the safety plan is really a document. It's a public doc that's posted on our website as I mentioned that shows our approach to addressing safety districtwide and there's a number of including training drugs resources um or chain of commands. So you might a couple years ago when we really revised the code we also went deep and made a lot of revisions on and this plan. So really our only changes this year are the addition of some things new that we are are doing over the year
003crisis intervention train uh led by Rachel Maro we have some other in district trainers um we've had 65 staff members up until this summer train and since then have 20 additional >> we I said >> um one thing that was happen now uh mandatory training for um any teacher teacher assistant self special education classroom mandatory for our our social workers and we would encourage you all to take that Um, some other changes. Uh, this is kind of hot off the press, but I believe that the middle school is going to be talking about moving to the positivity project and having conversations around P2 >> to make it a second or focus with second step. Yander Chase added that as a safety measure freshman seminar to success also um all for your supported campus safety monitors,
004school safety officers. Now all of them and then this year the addition of the lead school safety staff later I think that will make a make a big difference. So those were the changes that went right to our building from previous uh building level plans. Those are not documents. So I will be sharing them with you in executive session at the next time August 13th again would be recommended for approval at the August 27th meeting. So um these are also shared with local law enforcement and the state police. So um the the language has changed a little bit. Um staff will be getting new documents this year. Protocol is very similar but just the language as recommended by New York State Education Department. Um so you might recall before it was called hold in place.
005Now full secure lockout, lock down, evacuate and shelter. Secure lockout. The language was changed to make sure that there wasn't any confusion between lockout and lock down. So um those are the um main components of that. Uh do you have any questions? So I have more to say later. Don't worry. But um I would like to turn this over to Tim Landal to talk about the resource allocation review. Last spring on spring of 24, we were notified by the New York State Education Department and invited to participate in the uh resource allocation project. It's a project that state ed must carry out as per their plan with federal government around the student achievement and their plan called for look at all the districts across the state identifying districts might need some support and ensuring that
006they can systems to those particular sense. co is one of 18 districts across the state that were invited to participate in this program. The program comes with a planning development process. We have been through that process through from approximately July last year through the first part of this year large plan was finally included and submitted to SD. Um and that plan uh was required to be two or three dimensions out of 10 areas that identified for districts to take a look at. One of them was financial. You know, in other words, how do we send money to drive where there needs to achievement gaps? And so all districts participating had to develop a plan for addressing finance. Then we choose two or two additional two additional ventures. You chose one uh and that dimension. We
007chose one that dimension is around teacher quality teacher English. So the vision and framework in place includes our vision statement around the idea of preparing students for success in tomorrow's world. It's a teacher oriented statement but affects the work they do each day so that when they cross the stage they're prepared for college or workforce or into the military. We've also defined and identified the key beliefs that the system has by education high expectations but also possibly climate and culture teacher ready knowledge and skills high school and the efficiency and equity and resources in their allocation to where the knowledge are necessary and then we grounded the work that we intend to do in the idea of child education and we have to not only develop the academic skills and academic knowledge of students but
008also tend to their social as well. I wanted to mention one we identified a core issue and we identified we tried to analyze student data and analyze financial found there was a challenge that our envision system didn't talk about with our school system and so collecting student data by understanding the flow of dollars from federal level to state to district and then into our budget was not a simple process. We also found that our situation was not 18 districts probably 90% of the districts experience the same. So we identified this as a partnership the idea that we can't connect dollars to the student subgroups because the systems can't talk to one another. We have to do something about that so that we can get information from the systems accurately. I was trying to identify two
009schools in the district participate in this program. So a landscape as an elementary student. We chose those two buildings because has been on the support targeted support for intervention and the middle school has been a potential school support. So those that the case for those buildings as we strongly encourage districts to have these grant dollars flow to those buildings some adequate evaluation what the systems are in those so we can mix and we know is is very low in comparison to the other. We also feel that there are some especially for our minor groups and those needs directly staffing and resource allocation as we as we understand as you get to the secondary level scheduling process more complex tracks program. So that drives part of it's difficult to understand how world is each different content
010area in middle school we have a special English and then there certain subs We see that students tend to have a higher disproportionate. So we need to look at that. Again those issues directly impact staffing and resource allocation in those schools. So how do we provide support for those identified schools? Well, we need a more effective data system, one that talks in a dynamic way back and forth between the two sets. um so that we can make more uh effective uh decisions and track the people expenditures in Hector. We need to be able to develop tailored interventions particularly in uh the schools that are in the uh targeted for support categories um and and do that on a subgroup basic basis of need. Um and we and we hope to that if we can do
011those things then we improve the outcomes in terms of big scient theory of actual uh platform. So this is an if then state. If we had a data system capable of filtering multiple student subgroups and tracking per pupil expenditures, then the district and individual school principles could develop more targeted and informed resource allocation plans and promote greater equity and need students. So that's the theoretical statement. uh we have some strategies that we're going to use to to do just that. We've been evaluating the internal data for the next year. uh trying to evaluate the financial data that goes along with we use vision and ultimately our internal data from school to ends up uh in the data warehouse with in the Tableau system and we're getting those two things to talk with. We've defined the
012required name elements. Stacy is in communication with our programmer region and merit so that we can accurately get expenditures student subgroups and different types of assessments that we want to once we build the merge system in our partnership with the process is ongoing this summer. I think I saw him in last week seeking additional or refined information. He's been working on programming for this uh process for about four or five months back to Mar. Uh so he's developing that system. We should be able to uh get some uh glimpse of it before school. In dimension two, we identified that four instruments a consistently low student proficiency rate across the district compared to state average. So we looked at uh 3A test and we saw that our uh typical proficiency rate was about 38% and the
013state ethics was about 51%. So we need to take a look at that gap and what's driving that gap. We drive dollars to close that gap. On regenc between our wages performance and this data. So we want to take a look at what what creates that gap. Then there are two specific challenges in lancing. Uh the 38 proficiency rate is about 43% and uh in the African-American subgroup uh it's 23%. So that 20 point gap is something we really need to improve upon and take a look at what are the elements within that gap that are driving speed and kind of are we driving the right amount of dollars that driving them to the right kind of programming and supports what changes do we need and then school 68 about disabilities subgroup it's about 10.3%
014This is one thing we need to understand. So the theory of action district develops and adopts a districtwide multi-tered system support and defines data cycles for identifying tiered interventions and then provides professional and staff and our students will receive the supports that are needed for their individual success. So over the course of this coming year is to build out an MTSS system uh and two data cyersp about six weeks each and about some strategies and then carrying out those strategies and coming back to the table six weeks later and assessing you know where exam how effective this intervention has been. Now to do that effectively we need to know exactly what to do. That's why the data and some is very important. So plan engaging that process this year and targeted professional development to go
015along with it. partner in better futures and building better futures is a local nonprofit. This is the budget allocation. the total money allocated there two phases and separated into dimension one dimension two categories in dimension one we're spending about $26,000 $7,000 for data system facilitator Um or to mention the two we're spending about $212,000 and that by and large would be track fee for building futures. We're hiring some internal coordinators to coordinators in the TSS and then hours for staff some supplies. They told us about $239,000 of total grant funding applying for and the objective is to system that's sustained into the future without take questions. >> So, first first uh thank you for this enor enormous amount of work. I appreciate all the time that both of you have put into this. Um and
016I just I guess there's a couple things that I'm curious about that you mentioned. Um, so initially you were talking about the per pupil allocations being significantly different at a landings and I just wonder why that is or how that could be if we do you know a zerobased budget and we look at you know everything from year to year um the per pupil allocation I don't know if I said that right but um just wondering how how that could have happened and if we put things in place to make sure that we can mitigate those types of things moving forward. I mean that's that's like a base value thing, right? Like we talk we're talking about a grant, but really overall it's like okay, how do our systems run? >> So Rachel and I
017participated in the early part of of this where we um you know review the data. So um when you look at the size of the building students so for example Harmony Hill has internal students and the site smaller school has three self-contained special education classrooms dancing has two so has two. So when you looked at it that way we were able to say well it's because of self containment in sky and And when we dug deep, that was really where we were looking to teachers, teacher salaries, veteran teachers or teachers. So if you if you compare seniority and salaries of teachers. So when we looked at paper, that's how they came up. We do a we do a I think we do a really good job of through our budget process. getting you know needs
018that zerobased. What this is going to allow us to do though we say here's the amount of funding that goes to student right there's the amount of fun to this is what we allow really allow us to say here's the amount of funding that goes to students who are enlar students with disabilities with significant needs with moderate needs with mild needs you know and that's something we can't say looking across the sub population >> so the initial review was an expenditure based on teacher student ratio and then teacher salary really not necessarily programming we're not looking at cost of program. We're looking at teacher student ratio and salary. >> We looked at every we looked at every data. Um what this does is make everything more data driven. So if you know who your kids
019are who I think we say the lowest 20th percentile say and you know that those students or whatever building you're invention which will then allow you to make decision >> and and this Tableau integration when you're looking at developing reports what does a report look like you know, just high overview, not asking for specific like what what are we trying to get out? Are we trying to just filter out, you know, our line item budget versus our student student demographics? Like what types of information are we trying to focus on? I know that you said that we're trying to make this sustainable, which is wonderful. Um, but if that integration happens, is there a third party connector that will have to continue to be maintained? um annually I guess you know development of reports it
020are different in in different platforms but >> think I can give you >> yeah high level's good >> I want to step on sty with specific coding and that kind of thing the overarching problem is that different data systems don't talk to getting the systems to talk to our program or Once narrative does then it's done. And part of the elements that are part of the considerations in program process include what budget codes do we want to look at and include in expenditures for subs? What subgroups do we want to look at? What uh what kind of program? So the more specifically we can define those elements that that's been the focus and conversation back and forth since we went had our last meeting was early and his folks can supervis and he had a
021specific list. He's communicated that to get clarification so he knows exactly what codes to complete the program so that we're sure we're counting the dollars to see what we've actually spent and probably without the systems talking to one another. We have a general idea. We know these dollars flow from this grant that's coded over here. But maybe it wasn't precise enough. I think probably most districts have experienced that and so I think there's an opportunity certainly dollar efficiency now to clearly know what we specific codes with getting the budget in terms of revenue and where those dollars where system see the patterns take place. Okay. Stacey, anything you want to chime in? >> Yeah, I guess that's kind of like trying to get a vision of what that resource provides. The idea just checks. So
022the way that we account for our expenses department which builds the specifics are not in the financial information. So it's looking to leverage all the information to bridge as much information as we can to be able to drill down to make more important decisions. >> So now I understand that this resource allocation grant is a brand and it's a singular you know time and place where we do this work we get this money and then you don't get it anymore. So we have revamped our budget process in the past. Will this again contribute to the budget process overall? Like moving forward, will we be looking at making changes to um the budget process because of the work that comes from this like in the future? >> I don't need you to be like crystal ball,
023but I'm just saying that. >> So I would think that you would want to maybe make some adjustments. So that's so plan is to adjust our return on investment process big forward request for more um should be able to help us with not only that um request to say this is what we would like but then to show introductions and programs because if I can say that this group of students third grade receive this amount of dollars in Wilson training that's the outcome in terms of data budget this result, you know, it does this with this. And so when this resource allocation command and we did get approved that we have the funding um was available to us and we know that it seemed like the ideal way to to try to get and it's
024still about things. It was a pretty arduous process to to get there and um some districts not as uh some districts did not stay in the >> 18 districts completed the planning process 35 pages long very rigorous this this two session work putting fenders on be able to x amount and we see this kind It'll give us an opportunity because we're doing different things in each school to realize what programs move the needle that we were trying. >> Um, so my last question is on the building better futures um program. I know we've talked a little bit about some of the other folks that we've had in you know train the trainer type of situations. I'm just curious what what that group actually does. What would they be training staff on or admin on? I
025I'm not leader. She then she's eyes and to leading pilot schools for a new stage in the process. Um I was just at a training her for the last few days. really that academic side and the data cycles and what data, what percentiles, what test scores give these students tier two, tier three support. Um, she'll be really helping that side of it with our coordinators and that this is really all getting us to that have been placed here. That's how decisions should be made based around the data. kind of working in your school hit. Those are the lowest 20% automatically are tiered to intervention. You're picking your data set I already data um and those data picking your pet scores and then saying this is what this woman is needing intervention and we don't need
026to kind of meet about that. We have these sets of data that are telling me to work and do cycles to see if is that yes. >> So the board will see the contract uh with building better futures at the next board meeting. We're having a preliminary meeting with them August 1st to really help refine the scope of work. Um something I think uh is important to know that although year one are highlight buildings, year two spread throughout all of our buildings um you know and starting this year will be district. You'll also see a job description for the coordinator positions. We're looking to completion. we'll have the same we can to implement the same kind of strategies in terms of dates and process as well and then we're establishing a handbook so that we
027have an annual doing things and then uh we'll be meeting with Gordon at NER to review the data analytics system hopefully by midmon in August and then we have a meeting with our S&P technician who works with us as progress can get some guidance if there are no other questions. Thanks. >> Thank you. >> So I I also want to thank um Tim. Today was day one of our administrative council meeting. We met at BOSI so that everyone was able to see the CTE building and the offerings um that were available. So this uh the day was guided by by Tim and I just want to thank him. It was very eventful. You can uh um tell his voice is a little a little cursor today. And I'm gonna put you on the spot. Would
028you mind talking about the initial? >> So P asked me to uh do something deep uh with the administrators uh as a as a free workshop. needed clarification. I want you tonight. So, we we we had a long meandering conversation of where we are, where we would like to go. And there are lots of lots of great foundations that we have here. I I think the the administrative team is highly seasoned and very skilled. Uh with kids at the center, they can have a really uh hardworking staff receptive to constructive criticism and open to dialogue and feedback. Um committed to the community and committed to students and I see students every day that are just they have their eyes up, want to be engaged. Some have significant challenges that prevent them handling themselves so that
029they can be engaged effectively. Need to work at that. And then we have these these opportunities this whole RA process. This is a a pretty significant infusion of government's money to help us build a system that we can use in perpetuity to be effective work. We have trauma skills schooling that is also a great and that will be a framework skills and communication tools that teachers and administrators will have to advance their kids take care of social while giving some sense of a plant. So with all these opportunities, you know, why not us and why not? Why not us to say, well, let's be the shooting star and be the crown jewel. And why not? We have the resources. We have human capital. We have aspiration. Those things should come together for great progress. And
030so, you know, we begin today talking about why this is important. The kinds of changes we need to make. We have great foundations in program. Strong people, big dedicated people. used to all swim in the same. So we did a deep dive on mission and vision statement that you've all adopted what it means and what it looks like when you a student try to describe student that possesses those things and then we look at the beliefs and the commitments and Each subgroup in the room had a belief that they had to pull art and and make a whole list or a categorical list or in one case we had a graphic artist with a house and a frame all. So it was very interesting as a facilitator to see the different learning styles of the
031movement. So um all meant to get strong command deep command of those beliefs. When you're chasing a vision, if you just have a vision, you don't have any idea about how to get there. It's kind of like just having a wish. But when you have some form beliefs that you're standing and those beliefs are centered around and kids are the object of the work and really great things can happen when people begin to understand how does this play in their daily practice. So when we talk about future ready knowledge and skills, what does that look like? and slide after slide, video after video at today uh from educator or uh examples that we looked at today. All the language was the language that is in our vision or about is language that we're using. So
032we determined today that our mission daily this year needs to focus on engagement. Schools engaged in learning, staff engaged in prepping, staff engaged in working together and you know we all need to use the same language. So we're looking at identifying that which is really critical and we have to be intentional about how we design the programs, how we design schedules, how we assign people to this, how we collect data and talk about it and then use it for decision. That intentionality, your vision and values creates purpose. And it's the purpose that causes hearts to and say, "I'm going to be engaged in this." And I know that feels funny, but I can happen fast. And I think we're poised to have a commitment as a people and systems that we have in place. It's
033just a little leadership with a little balance and built system will make a difference. And so I'm really excited to scare resources that and commitment for you know having an articulated vision along with a set of that can guide people. So it's a very forward thinking. >> Is that sounds like a very meaning right? Um We we have known what you're saying about enough staff about what we have here in this single you know point um to be able to achieve so I have some updates uh I've asked first of all for a construction update to be presented at our next meeting Um but in the meantime I fill you in on the walking trap. So I'm working with Bill Percy and Joe the recommendation um was to restrict public access until at least August
03425th when they expected to be turned over weather permitting. We sent out notification to parents and it's on our website um with a date of August 27th. built in a couple of days. If we're able to change that, then we will. Um, in the meantime, CSR is working on the recommendation for the type of blocking system that we discussed on the on the fence. Um so there was um and I I think what I'd like to do is talk a little bit about um why till the 25th and it really ties into the type of work that ended up needing to be done. Um and I didn't tell Bill or Stacy that I was going to talk about this. I have it clearly laid out by Joe, but if I start to stumble, you can
035just um help. But um so the milling was completed the week of July 14th. Uh, and then everybody looked to see if there was any more remediation needed. And so there there was there was a couple areas that really needed removal and replacement all the way down to the subbase. And then there was a significant amount of of binder. Of course, it's the asphalt that provides the durability. So when they looked at this, Mr. Jackson, they looked at it not only for now, for the future. And how are they, you know, like >> don't they looked at it to say, okay, how how are we going to do this in a way that will will last and so that we're not just needing to do this again, which meant it was a it was a
036big big undertaking. And then they also determined um that the entirety of the high school parking lots needed this binder courses as well. So before the top finish can be installed. So so that's why there was a lot it wasn't just you know coming in paving and and now we're ready. So that did change the timeline. I think it was very difficult to even come up with a timeline for a while as to when this would be be complete. And I know you're still meeting with Laura and Jeff on weekly basis as things things. >> Will you unear all that off of all that if there there are things that you can't see? There are sections up there that look so much better than I expected what they visually look like. How many bottles fit
037in square yard? But there are sections that we never expected particularly to parking ones that were so interior. The reason those decided to put binder and top was complete. It was when you looked at the labor dollars that would go into repairing these sections, it was just simply less expensive to start fresh. Um, student not nearly as deteriorated uh way up to harmony. same thing that will not merely the amount of intensive labor and reconstruction base. So you're also moving around. We're moving around now. If you go up there and look this fresh transport now you go back you can you've got drainage over you've got baseball field that's been on earth for its own drainage you've got a lot of heavy equipment so now there are sections say why did they pay here when
038they pay here and here it's because you've got enough heavy equipment and materials still moving so now it's getting out of the way itself >> to That's so now we're playing that game. >> I mean, I think we're all very appreciative of of doing a thorough job. Uh we know that this last it hasn't been that long since since we have had paving done, especially that front lot was seemed to be, you know, the the most recent and you're saying it's in terrible condition. you know, uh I understand the timeline is hard to nail down. I I feel like for us it's just a communication piece. It is kind of, you know, one of the hubs of our city and and so, you know, just making sure folks know and understand when they should stay
039away and when they, you know, when they can come back. I think that's kind of the priority, not the amount of time that it's taking to get it done. Certainly, of course, you know, we would um hope that it does happen before we welcome kids back, but uh you know, more so just access and communication. Um that's kind of I think and I don't mean to speak for everyone, but after having conversations um I think that you know our priority was making sure that people had an awareness of what was happening and when. >> And Mr. If I had known that you were going to be here today, I would not have had to learn about >> Thank you. Um our yonder pouch update so communication as you know went out at the end of
040June. It's going to go again at the end of this week. Tonight the um cell phone policy is going to be adopted. um the meeting which is to be held on August 17th. We're going to let everybody know it's um going to be changed here because of construction at the high school. So it will take place in the CMS library. both middle school and high school have a solid plan for training and roll up sweet communication with the direction to the website continue to any questions on that and then um health program interpretive program so we're still awaiting order from regarding and the viability of spending a city and there are um from CSR just pursuing this. Uh in the meantime there have been walkthroughs of this at the middle school tomorrow is going to
041walk through with Laura and Heather. We talked about the entrance to upstairs. There's also an area of the gym. So there are some possibilities. We'll have more information for you on that. Um teachers have been meeting and receiving training. Um all signed up for the project. I received a request from the secondary admin possibility of statement. So I just wanted to go through that a little bit and I'll share but and I won't go through everything but this person would maintain a database to help with grade tracking and student performance would work with the teachers to monitor attendance and interventions contact to the dean and PP for behavior concerns and then communicate with counselor who are in measurement overseeing 504 compliance, assist with family outreach and engagement and work with Ben Williams because we are
042still going to arrange and schedule visits to the next center um for hands-on and we're looking at a strengthening between2. So I just wanted to talk about that share this especially getting this off the ground. This would really help us. I don't know if you want to read all your books. >> I'm not even sure what you said. questions for secretary. >> Yeah. So the alternative program is great to get >> I mean I think it's a it's a good ask. I think it's great to have you know somebody available to be a contact person. Um whether it is on site or offsite. I mean some somebody kind of needs to take on a responsibility to coordinate. Um, I know that this is kind of a reaction to a problem, not necessarily saying that this
043is a long-term solution, but um, at least, you know, if we're going to do it, might as well do it well. And if that means, you know, a sip, I I would be okay with that. How does this feel? >> Makes sense. Yeah. And then finally, I know that I'm sorry, but the second would be kind of a similar to a teacher network about half of the teacher leader. We were thinking 2400 contributors 48 more concentrated area >> DTA we've already discussed this so >> and then I just has one one additional item to talk about. So um in addition to the uh director of special programs and six time director of special programs um you know there's been conversations around an additional position. So I wanted to share um what you know my thoughts
044are about working with talked with secondary teacher leaders talked with union talked with our consult um and needed to know there's a number of CS um so the need would be to have an additional staff member who will be able to now they would not do all the meetings but they would be able to the fifth meetings K12 we don't want to target you know 612 or K5 what would happen is the director assistant director and the CSC chairperson would really sit down look at the the meetings determine which were the the best and we would want the um um CPSC meetings to still be done by the assistant director. The out of district meetings to be done by the director. Um this is only draft but it says coordination of annual review meetings. There's
045a few typos sorry uh facilitate the meetings. Um in conjunction help oversee the development implementation of monitoring of IEPs. Um provide support to staff on progress monitoring. Uh this one is a area that is new um for the past couple years. So when our students are unsuspensioned um the state now you know they are supposed to and have been receiving their their services both teachers and related services but we need to have a clearly developed tracking system to be able to show that this is happening for disciplinary change in placements. Um so this person would help to provide the oversight and supervision of of that. Um and then you know assist in compliance, assist families and then other tests is assigned uh would be um either special education or psychology certification. Um and we're talking
046about potential having this be you know a teacher and special just wanted to share this with you be then sharing it um further to start here. So, I know our budget review process went through um we've gone through audits with special education. It has consistently come up that needed a small support. Um I know the CSSE meetings are mandatory. Um I'm not a director. I don't know what you know resources but you know if we feel like this is going to meet a need I you know I do know that we were just actually talking about how reporting has changed and it's gotten more extensive. Um >> this could be fun. >> So I was going to say where where's the money coming from? >> So this could be funded this year through the six
047Stacy which is the bigger one 61 >> 611 through the 611 grant. Um there's special education 611 and 619. So I believe this year through 611 and then it would be budget process and discussion for for future for future use. >> So would this be are we looking posting public posting internal posting house? >> Um if it's a teacher on special assignment it would be an internal posting. What would happen is if there were no internal applicants that received a public posting and done that so for example our social emotional learning project Harmony she joined us through this process and is now in the counseling area but we will start in char. So with with this the way that that we're looking at it through a TOSA lens obviously there wouldn't be any supervisory capacity
048for you know any of our staff but that still allows them to have decision making you know to finalize you know with with this support with this structure the way that this >> yes lead the committee on special education uh to a decision the child's meetings and provide some additional staff. And it does and it then allows um more time for the director and assistant director to really focus you know more intensive meetings and really the supervision of staff. looking at first. >> We would like to look at start as soon as September possible. would like to post and you know soon as possible and then see before start they be working at job Um I I think in the beginning it makes the sense to work at Asia where the files are everything is
049but then also to question >> seems like >> any issue exist I take you know already ever since I didn't have space. We have I have two directors, two assistant directors, two CNC chairs. So I'm okay with it. >> Oh, I'm done. Yes. >> Um, so I wanted to provide an update on reserves and recommendations for reserve funding. So, I did find the report that was presented last fall. There's no changes to the report. It's just a reminder of what our funding priorities are and really for the benefit of our newest uh board member um so that you can familiarize yourself with the report. Um so annually after each audit uh I suppose the fiscal year I make recommendations to uh for our reserves. I give a list of what our reserves are when they
050were established what their balances are and then what the need is going to be for that time coming year and then we fund once the fiscal year is final and we know where we stand financially. uh then they make a recommendation to uh fund that was a from the June 30 balance. Okay. So we said we said last fall that the priorities were capital the capital reserve. So we have an existing capital reserve that was established um that is exhausted. Yeah. was established in 2018 for a 10-year period, $5 million. We've had three phases. Um, on the last vote, that was the last piece of that 5 million. So, that's going to be totally expended. So we do have in this budget we have the HBAC audit uh because we know we have a lot
051of systems that need to be updated and also we have that new heat um regulation that we have to have some cooling spaces. So we really need to take a look at our systems and and prioritize that. Um, so what we talked about is after the summer and into the fall, we'll be substantially complete for phase two of the capital project. So we'll be evaluating our lessons learned, one of the priorities that have been identified uh through the close of that and then we'll also have that audit underway as well. So we'll go out to the voters in May to establish a new capital. So after this year's financial, I'll have an idea of fund balance of where we're at. Um and then of course we're mindful throughout the year. Um so it'll probably be
052another 10 year and we'll be able to list. It's pretty generic when we go out to the voters just in case things change. gives us the ability to make modifications within reason, but it's a general idea of what the priorities are going to be. So, that'll be the ask uh for May and 2026. So, that's our first priority. So, I'm not making any recommendations for that yet, but just know that that's coming, but the voters have to say yes first. Uh the next priority, the back page, uh next priority is EVAR. So that's employee benefits and acured liability reserve. So what that is is um our retirement incentives are based off of unused uh sick time. So we have to pay those out. Um it's in all of our contracts with the exception of CSEA
053because CSEA is paid out regardless of whether they retire or if it's for separation unless it's for cost. So every year there's a calculation that is completed um and there's different um assumptions uh for CPA and CTA because it's not 100% they're not guaranteed that payment if they don't retire from the district. CSEA is calculated at 100% and then we book that acrruel each year in the financials. And so we talk about the the liability is over $2 million, but we only have $400,000 set aside for that. So there's a new standard um government accounting standard uh 101. And so what that said is basically if you expect there's a 50% or more chance that you're going to pay it out, you need to calculate it at 100%. So that was a change to our
054philosophy. So, uh, I had to recalculate last year's as a starting point and then I'll calculate this year's and then we'll book the difference. So, I did recalculate last year's, it's $126,000 more uh than than we thought. So, instead of $2.7 million liabilities, 2.8. Um, so my funding recommendation, we would have funded it last year, but we didn't know what that's what the standard what that was going to be. So I didn't want to fund it. I'd be overfunded. It's not a good situation. Uh, so the recommendation is going to be 100 1 million. Um, and that'll get us at 1.42. The liability is over $2 million. So um that's a comfortable recommendation. So that'll be on the next agenda. What we also said was a priority was taxerts. So we had a large uh
055pending taxert. We do expect that that is going to be settled. So there's no recommendation to fund that reserve. it. So that leaves TRS and TRS we do lift to fund each year. Um that's a known expense. We have to pay it. Um so the recommendation is going to be 350,000. Um that's based off of 2425 salaries. It's 2% of those salaries and it can't be more than 10%. So we're close to being fully funded that reserve. So, we've been funding it each year and we're very close to that being fully funded. That's great news. So, next time you meet and have two recommendations. You'll have one for 1 million and then you'll have one for TRS for 350,000. >> Any questions? Thank you. Okay, my turn. >> First, before we get to uh the
056agenda portion, I just wanted to take a moment and congratulate our principal Tarlo uh for receiving her doctorate recently. So, Dr. Powerful. Congratulations. >> Um, does the board have any items on tonight's agenda that they would like to discuss? Seemingly a very large agenda. Lots of our annual contracts on here, some employment um pieces. Uh, also we will be looking to appoint a new assistant principal um for the high school. So, we're very excited about that to welcome them here. Um, does the community have any items on the agenda they would like to discuss? Okay. If no discussion, then can I get a motion that the board of education adopt the following resolutions of the July 30th agenda and agenda 6 A through U, 7 A through DD, and 8 A. >> Make a motion.
057>> Mr. >> Yes. >> Mr. Gross. >> Yes. >> Farewell. >> Yes. >> And Mrs. Gallard. >> Yes. And at this time I would like to welcome assistant host high school principal assistant principal Dell Douglas. Thank you. >> One of the things Dr. Tara said during uh after the interview was how energy in the field. So really excited to have you. >> Okay. Any comments from board on anything else not agenda related? Couple of items. You've had um a paper distributed to you just with some calendar dates for board meetings. So those will be future meetings. be looking at approving homes coming up here. Um, obviously we know that, you know, very difficult for all of us to get to all of them. Um, but if there's any date that stands out to you, please
058uh feel free and reach out to Ashley and so we can just at least note uh to make sure that we have quum on those days. Um I just had wanted to mention we had um as some of you know we get back up for all of these meeting items and minutes. Um just one of the things I wanted to note there have been a couple of uh budget transfer um issues. So like with missing documentation we can take a look items just details. Um, also we were going to talk about goal setting which you brought up today. So, uh, we usually do an annual review of our goals. Um, so just wanted to see what kind of timeline you were thinking, um, as far as that next meeting to just have a brief discussion.
059I don't suspect that there is going to be a huge amount of change. uh you know we really have put the work in over the last couple of years but I want to make sure that we address it at least you know through the annual summer review process >> prepar any comments uh from the audience tonight regarding anything we that second reading tonight of uh three different policies for district records, media relations, and students and personal electronic devices. Um, dates for future meetings, August 13th and the 27th, right here at Rose Middle School Library at 6 PM. Can I get a motion to enter into executive session at 7:15 p.m. to discuss matters leading to the appointment, employment, motion to motion, discipline, suspension, dismissal or removal of a particular person or corporation, and to discuss
060legal matters. Make motion. Perfect. Thank you. Mr. >> Yes. >> Mr. D. >> Yes. >> Mrs. Burwell. >> Yes. >> And Mrs. Miller. >> Yes. Thank you very much for coming. We do not plan on returning.