001all right so hello hi good evening everyone sorry to keep you waiting the board has returned from executive session no actions were taken may have a motion now to return to the public meeting Bill thank you second Kate all in favor thank you please rise for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay so I think um you're up to introduce I'm first and and Mr dbus coming up we're going to start off with our National Merit Scholarship [Music] finalists uh good evening uh to the Board of Education uh families superintendent monastero it is my great privilege to stand before you tonight to recognize four truly impressive
002of young men and women who have achieved a remarkable academic distinction these students have been named as finalists in The National Merit Scholarship competition an honor that places them among the most accomplished High School seniors in the country the National Merit Scholarship program is one of the most prestigious academic competitions recognizing students who demonstrate exceptional performance on the PSAT coupled with sustained excellence in their own coursework and a strong commitment to their learning to reach this stage these students have distinguished themselves through their intellect their dedic ation and their perseverance beyond their impressive academic records each of these students contributes meaningfully to our school Community whether through their leadership their service the Arts Athletics or extracurricular involvement they truly embody the spirit of Excellence we strive to cultivate at the Junior Senior High School and
003they embody what it means to be role models for their peers tonight we celebrate not just their achievements but also the dedication of their families their teachers and their mentors who have supported them along the way their success is a testament to the power of hard work and int ual curiosity and we have no doubt that they will continue to make a meaningful impact in the future I am honored to introduce our National Merit finalists Ava coko Milan lustig Steven Schmidt and Aiden Smith Mr mon I know you will join me in congratulating these remarkable students on their unbelievable accomplishments this is Comm in your lives you're going to do so much when get of certificates we have more to let's do the first round of pictures and then we and Mom and Dad come
004on up shy take your pictures d [Applause] you [Applause] yes that was was so nice what a nice way to start the meeting um each meeting we hear from students from different buildings about all the wonderful events going on in their locations tonight we are pleased to welcome our representatives from [Applause] Westside good evening my name is Piper toy I'm the student council vice president at Westside School we do apologize but our student council president could not be here tonight thank you for allowing our team to provide a school status and summary update report for the second time this school year I am joined tonight by my fellow sixth grade elected officers Sabrina Sanders Treasurer and Jerry Spanos our school secretary we are extremely proud to represent the Westside School sixth grade of 2025 and
005to serve as student council officers we are grateful oh turn it sorry we are grateful to miss Moren Ryan and Miss Diane Santoro for leading student council as our faculty advisers and for doing so much to support the Westside School Community we are proud of our grade 2 through six classroom classroom Representatives as well as our student B body faculty and staff here you could see a picture of them in action during our famous and very successful Super Bowl collection fundraiser each month Westside has schoolwide themes that the student council supports we meet with our elected class representatives and faculty advisers to discuss brainstorm and explore ways to make Westside School and our community a better place to learn grow and live so far our student body has come up with some fantastic ideas in
006December Westside School embraced the spirit of our random acts of kindness month through a series of meaningful activities to foster a school's culture of kindness we kicked off the month by watching videos at our school morning assembly that highlighted the importance of being kind which helped to spark thoughtful debates and encourage students to participate in acts of kindness big or small student council hosted a fun-filled Spirit Week culminating in the annual teacher and staff ugly sweater Festivus contest the competition was fierce but in the end Miss Bolson and Miss Whitman PL proudly shared the title of best sweater with their hilarious holiday themed Creations one additional highlight of the month was a Special assem Assembly featuring a performance by singer Mark Rust he filmed the J the gym with festive cheer not only celebrating the
007holidays but also sharing how different cultures observe the holiday season his show got everyone into the holiday spirit leaving us all with a greater appreciation for the holiday traditions around the world in in January West High School celebrated New Beginnings month a time for setting new goals and embracing Fresh Starts we also enjoyed learning about the Lunar New Year and had the opportunity to explore how this holiday is celebrated across the world for Dr Martin Luther King Jr day we read books and watched videos about him to gain a better understanding of the advocacy for equality and justice through the encouragement of peaceful protests and nonviolent acts to spark change one of the highlights of the month was our fundraiser to support the local Little Shelter Pet Shelter there was a friendly competition between classes
008with our class buddies competing against each other it was a tight race but miss arof miss Soro and Miss Hanah classes came out on top thanks to the generosity of our students we we filled Miss anor's truck with much needed donations as a token of appreciation we received a certificate from Little Shelter on January 24th Westside School hosted a fifth and sixth grade Winter Wonderland dance the dance was amazing and we thank our parent volunteers and ptg for making it so special and Transforming Our gymnasium and hallway into a true Winter Wonderland we ended the month by learning about the Holocaust a significant historical event that shaped the world and took place between 1933 and 1945 it was cool to be able to connect the dots from the time in history when we learned about
009the remembrance bow and World War II in the beginning of the school year we had a week of Holocaust lessons with Dr Barnes during our morning assemblies through our lessons we gained a deeper understanding of the impact of the Holocaust and why it's so important to promote kindness tolerance and respect for all people in February Westside School focused on the theme of friendship highlighting the importance of inclusion and being the friend we would want someone to be if we needed help and support we had thoughtful discussions about how it only takes one person to start creating a welcoming and supportive environment for all and that we can always choose kindness furthermore we also observed Black History Month and watched a powerful video about a group of young black students who organized a sit in at
010an all-white Diner to challenge segregation on the first day of their peaceful protest the students ordered h burgers and cokes but the man behind the counter refused to serve them this act of defance continued for weeks until oh sorry until eventually a waitress gave in and served them their peaceful stand helped spark change demonstrating the power of non-violent protest in keeping with their Spirit of giving Westside also launched their annual soup or Bowl food drive collect collecting an impressive 287 cans of soup which were donated to the Helping Hands Rescue Mission alongside this we introduced a new fundraiser where student Representatives sold Valentine themed items during lunch all proceeds went to the California Dream Center to support those affected by the LA fires we were inspired by the BOS goof brothers and it just so
011happened to be me too campaigned for donations to help those in need at Westside March's National Women's history month and our schools showcase and shine month last week's Talon Show was a student showcase featuring so many talented Westside students Mr Forbes will be hosting his his annual Jump Rope for Heart contest where kids in all grades compete in their physical education classes the winner will get the opportunity to compete in a schoolwide competition after the jump rope contest and in support of the important cause of heart health we will be holding a March Madness basket shooting fundraiser where parents can pledge to donate money for a certain number of baskets we are looking forward to kicking this off soon all of our donations will be made to the American Heart Association it has been an
012honor for the student council officers to be able to present our Westside student body be able to represent our Westside student body thank you to our Board of Education and Central Administration for including student voices in the monthly Board of Education meetings at this time I ask my fellow student council officers to join me and open the floor to our board of education for any questions comments or feedback does anyone have any questions for the westsiders what's your favorite thing about West Side probably that we're always looking to help others and look out for our community really nice um we're always uh we're always looking out for each other like Sabrina said and we always uh participate in a lot of fundraisers and we always got each other's backs that's I also love how everyone
013at West Side is so welcoming and kind to each other am I correct you're all sixth graders yes what are you looking forward to next year at the Junior Senior High probably the classes I'm really excited for the courses and the music program sounds amazing and that's one of my favorite things I love music so sure good I'm really excited for a new opportunity and to learn new things I'm excited to see my friends from lloy harb and finally get the chance to very good thank you okay thank you so much um I came here tonight so I wouldn't cry and now you're all going to make me cry yes let's do one quick picture with with Miss willan oh yes let's do a picture a thank you that helped you need it I need
014hugs okay um thank you that was really wonderful thank you so much [Applause] okay so I don't um really have opening remarks this evening but I do have um a statement I wanted to read about um a statement I made at a December meeting so this is a little followup here um at the December 2024 open meeting the board considered a resolution to enter into an agreement with the Office of the Attorney General the board voted not to enter into that agreement primarily because because it would have required the district to surrender the board's local control over policy since that meeting the board has continued to negotiate with the Office of the Attorney General in order to produce an agreement that represents the board and the Office of the Attorney General's shared concerns about enrolling
015and educating the children of the district while maintaining the board's control over its policy tonight we will be voting on this new wording which seeks to address those concerns this new wording maintains the board's local control over its policy and the full language of the agreement will be available and posted after the meeting all right you want to take vote now or do that later I I we're voting on it I think later is that right it's so should we do it it's an additional business right it's not now okay thank you you thank you take it away okay good evening members of the Board of Education student staff and community members welcome to the March 11th Board of Education meeting first an update on the traffic signal at the exit of the Junior Senior
016High School the installation team is scheduled to begin underground work for the new traffic light at the start of next week with a projected completion date of sometime in April we're very excited uh this smart system will monitor traffic conditions and adjust the light accordingly ensuring a smoother and safer flow of traffic in and out of Campus tonight we have the privilege of recognizing our National Merit Scholarship fin finist Ava Milan Steven and Aiden congratulations on this incredible achievement they've left though it is an honor to have them here and I'm so impressed for their hard work over the many many years here in coling Harbor once again we enjoyed a fantastic presentation by elementary students showcasing the amazing things happening in the buildings it is always a treat to have the student council join
017our board meetings and share their experiences weide student council thank you for enthusiasm and dedication last week our students at Goose Prim primary participated in an enriched enriching field trip to the coling harbor Hatchery as part of the aquatics habitat program Hands-On experiences like these are invaluable in forcing a deeper understanding and appreciation of our natural environment Lloyd Harvard school has participated in the 92nd Newberry film festival for the past six years this year Lloyd Harbor videos were featured at the Brooklyn Film Festival on February 22nd where families gathered at the Brooklyn Public Library to celebrate the Young filmmakers congratulations to our talented students this Thursday March 13th marks our third annual district-wide Sports night a much anticipated event benefit benefiting Corey's promise a charity founded by our own Mr Fon a physical education and
018health teacher Corey's promise provides crucial support to families facing hardships when the children are diagnosed with cancer uh as of 6:00 today the 1,000 tickets are sold out so I'm very proud to share we'll be donating close to if not over $166,000 to the charity this year thank you to everybody who's coming and made donations I'm also pleased to announce an exciting opportunity for juniors and seniors as of this afternoon 13 students have expressed interest in attending a nine-day trip to Normandy France this may to commemorate the 180th anniversary of D-Day this trip will honor the brave men and women who fought for liberation of France and the world this trip will be funded through the generosity of our community thanks to funds raised during the September remembrance Bowl celebration students have to the end
019of this month to submit their projects detailing the significance of the Normandy invasion and the importance of D-Day this will be a powerful learning experience and I look forward to seeing their insightful Reflections this Friday Saturday and Sunday I encourage everyone to come out to the pack to experience the Junior High musical susal it promises to be fantastic show with performances Friday and Saturday at 700 p.m. and Sunday at 2 tonight we'll reviewing the budgets for 2526 school year it's hard to believe just a month ago we had to end our meeting early because of ice and snow and today we're enjoying 60 degree temperatures plus I also wanted to bring attention to an article in today's Newsday which listed schools across Long Island that ranked as platinum gold silver and bronze based on AP
020test scores King Harbor was missing from the list despite having been ranked Platinum previous year and with the scor is improving since that last report we have reached out to the College Board regarding this error and we await their response uh one last thing uh the tickets for the literary lunchin are on sale for the April 3rd event congratulations again to all our students let's continue to celebrate and support the outstanding achievements of our students teachers and Community thank you take care of yourselves if you can take care of someone in need have a great evening okay so we are now at the first discussion session section of our agenda tonight Park East construction our construction management firm is here to answer questions from the board if you can just introduce yourselves yes good evening
021my name is James woic principal with Park e Construction good evening Gary Gonzalez Park East construction vice president good evening Joe moisa Park East construction project manager okay thank you um who would like to kick us off with questions I'm happy to go ahead okay yeah so okay one okay so reason um thank you for coming tonight what we're trying to accomplish in the district is to get MO what everybody's trying to accomplish in every District get the most value for our money make sure we're doing it the right way we have the best practices when we're going to Market um I'm pretty confident to say we probably don't we just paid $1800 a square foot for bathrooms that don't look $1,800 a square foot at all um we were told Mark can you just
022make sure you're talking into the microphone because when you relisten to meetings when you turn to the side can't hear what you're asking okay I can hear myself more now so thank you you heard the the Preamble thank you so um we were told by our architect $1800 a square foot for barebones basic bathrooms is the customary rate today I just want to say as experts in construction management do you agree with that figure okay so the proc process uh for for Public Works bidding is up to the New York State Legislature right it's all prevailing wage so what we pay in the private sector no I understand that is that the public school rate but the um so every job every project is very specific um you know square foot per square foot numbers
023sometimes are difficult to utilize if you have best dis abatement for example or demolition or different aspects of the um okay so you you oversaw the these two bathrooms 11 112 so you know all the adjustments and was that the right price 1800 square foot we uh we conducted a public bid process there were 19 biders in that in this particular case and the combination used in this in that particular award was the lowest combination bid it's unfortunate I I'm not here to say it's a lot of money of course it is but we're we're kind of hamstring by the process that the state puts before us and uh it's you remember these these bids are publicly um sealed bids I mean you know the process and there's really not much more that we could
024do as you know we just utilize the the laws that are in place and manage that process if it's the state rules you're saying any District that's doing that bathroom is paying 1,800 a square foot we're just we're just paying what everyone else is paying it could be more or less yes so like for example the light fixture was marked up about seven times is that normal to Mark a light fixture up seven times we paid $1,100 for a light fixture and they I don't know if it's furnished installed and no no that was for the fixture it said on the bill is that customary to Mark things school districts pay seven times no I don't think that's custom right so who who then goes in I'm trying to understand what and literally I am
025just trying to understand um I don't know who does what but I'm trying to figure out who's looking after our interest do you guys look at this and say whoa this is outrageous and do you come back to the district do you call the architect up like I can't imagine the have you've seen the bathrooms the the basic tile basic toilet no we're not talking radiant heat we're not talking marble we're talking basic for 1,800 a square foot and I can't imagine even the prevailing wages we're getting good value so the my goal is not to look backwards it's to look forward I want to make sure we're going the market the right way we're having contracts that are in our best interest we ask for receipts to try to understand pricing and say we
026don't have to provide your receipts that we were told too bad that's a bad contract I think if you can't even ask your trades for receipts um question on you mentioned the bidding process yes how many trades were involved in the bathroom four trades was the bid for one general contractor or was each trade bid each trade was bid so you had a general contract of mechanical electric plumbing and uh the general contractor did the batement demolition painting tile that kind of thing we have the bid results if You' like to take a look because I hear when you know what you're saying um I was a taxpayer in this community for many years I had three kids that graduated school here I have a son I have vested interest in in just like you
027do uh in this community um we've managed 5 billion worth of construction here in Long Island we're in 40 um we we managed over 40 maybe 50 school districts and I hear you loud and clear there's there's two possibilities to bidding one is utilizing the um uh the sealed bid uh public bidding scenario and the other one is to buy off contract uh buying off a contract is where we hire uh contractors on time and material and um and and that's how you produce the work where like you say you get a light fixture but then they could only mark it up 15% however it's time and material so sometimes you you don't control the cost the same way but many attorneys don't like they like the competitive public bid sealed bid that you get
028so depending on the district some sometimes go with that type of a contract where it's a Time material markup on material and you could do that with the smaller projects you know we did $30 million worth of work here probably 18 to 20 different projects uh so it there's there's a lot of coordination with that but I'm not saying we and we manage the those those State contracts or County contracts all the time so we could have that discussion in the future if that's something you're interested Christine were were we aware that we could do time and materials as a contract we've been told that we need to have things bit out for time and material is piggybacking off of other contracts that's what he's took like so when which we do we have used
029that so that's piggybacking it's not just a separate you're piggybacking off of someone else's contract is what you're saying sorry now I'm asking you okay yeah there County and state contracts um that you could utilize yes okay okay yeah I mean we were buil for labor separate um you know we were buil for the part and the labor I mean we were build all a cart weren't we on this job um I could show you the bid results just so you could see because I think it's important if you don't mind I could I could you could hand those out Gary yeah I'd like to do a walk through that and and the thing is um thank you so just as an example I'll just um read out loud the GC uh for this um
030add alternate ranged from 63,000 to 104,000 you accepted the 63,000 low bid out of five biders with the plumbing contracts you um accepted the $14,000 um bid and the range was from 145 to 33,000 five biders again uh uh mechanical 9,300 up to 175 seven bids so it's competitive it's it's sealed bids that's how the state mandates it's it's prevailing wage and and it's it's it's very expensive but but you could see here that you know the the the guidelines are followed if many times we'll go out to bid and you get one bidder we always would recommend you know tossing those out in this particular case you got a pretty good you know um number of bids and that's why the awards were made we also had separate budgets that we did for your
031program and again I'm not defending the numbers but those numbers are right so how do we ask for receipts and they tell us we don't have to give you any and they say tough luck I mean that it's a lumpsum bit if you if that's why so this number now if it was a change order um they would have to give that breakdown so Mr gorilla said on this smaller jobs you know they'll make it worth their while and they'll bid you know they'll charge you more to come is that make sense say that again on the smaller jobs they'll charge more to make it worth their while is that what happened here it's a small job although it wasn't it was the kitchens yeah it was the it was multiple I mean the the
032the the larger project uh was was how much what was the total of that all it's combined Gary half a million I don't not even 262 2 30 25 I don't know maybe 3 350 um it it's just variable I mean I'm I'm here doing this 37 years um you could see just in the range of numbers from 63,000 to $104,000 is the range of bids he said if electrician show up for two hours they get paid for the full day is that right well again they're charging you a lumpsum number so you know they're at risk if if they spend more or less if if I'm if if you you got a change order and you say hey add two or three Outlets here you're paying for the two or three hours not for
033the day so this is these are lump sum this is what we're paying and whether they're marking up a light seven times or not that's on us to say this is too much and reject the bid that's right okay so that this part of the education and then the um do you do you as do you advise us to say that's outrageous these bids don't go with it because he said on these smaller jobs we should have in-house people that knock out a project like these bathrooms it's you don't have to pay the insurance you don't have to pay the TR the the the travel it's these are not complicated bathrooms if we had in-house team and then we had a construction manager that oversaw it does that solve the problem or that's not the
034way to do it uh some districts uh do uh significant amount of In-House work and then they buy the materials and and they utilize uh their staff uh some of them have Carpenters or electricians um certainly that's that's an option and we we could talk about it but you know just strictly on this particular bid when we see you have a you know five bids or six bids or seven bids and we're accepting the lowest one you know we feel it was it was a competitive process and it it follows the uh you know the proper guidelines and and even though it it on the surface it looks expensive I grant you that it is are there other ways to do it yeah as I said you could have the you could go with public
035um the state contracts County contracts as I said there's some districts uh that are represented by certain law firms that do not that they uh they they tend to say stay away from that those type of contracts because they prefer this process competitive bid and how often I mean we just got back on on the bathroom the kitchen and the um what was the other we just got back cafeteria $100,000 back that was money that and maybe you can explain it allowances all but it was I thought the allowances so there was 5,000 in the bathrooms for each two two of the allowances were taken are you saying that every allowance was given back and that got to the 100 Grand I don't know on the bathroom I don't know the detail of that but
036uh many times contracts have allowances built in for change orders unforeseen conditions they're utilized then that's accounted for if it's not utilized the the uh District gets the money back so Chris Miss Costa how often have we gotten money back on say the science Wing or anything else and this this reduction foret not not this one in the past I mean we'd have to look back on how many projects we've done but this is the bond issue we haven't done a bond issue in many years before this one like 10 or 15 years but we asked questions we got money back we didn't ask questions about the science when we didn't get a penny back like is this the first time we've gotten money back you're only seeing on this agenda item five your number
037five change order is the first close out of something of the science wing and the steam renovation this is the first vendor that's being closed out so this is the first time you'd have an opportunity to see a reduction to a change order reduction okay and what about before the science swing he said we' done $30 million worth of construction in the district have we ever gotten money back the bond issue is $34 million okay so that they're only managing from the bond from the bond issue forward Park East only came on when we in 2020 in 2019 which was after the boote for the bond is Okay so we've paid parkies like a little over 700,000 since being on board what exactly do um do we get how are we build how do that
038service so in this particular case there's two ways that we build our services one is a percentage of the cost in this case I think it was 2.95% was our fee so if there's 30 million in construction 2.95% that's our fee um and then the architect also gets sep so you get a percentage the architect gets a percentage we do very different things but you can't tell us about the change order you don't know I don't have the that information here no so that to me sounds like a bad deal for us that we're paying on a percentage basis when these projects are so overpriced if we did it ourselves right well it's a combination of things I'm here five years for $700,000 with full-time Personnel so you're losing money I think so really yeah
039five years one full-time person out here you okay you have a person here every day I'm I'm not I'm yeah it's it I'm not saying I'm losing money I don't know I don't I didn't come prepared to you know we we honor the percentages that we put on the table a lot of times it's based on a dollar amount and a schedule right three four years I think with covid things got moved out a little bit so we here a little bit longer um but um what we do is uh you know we provide people um you know process and Technology during the construction boots on the ground and we're managing your construction we're organizing it with your um uh with your your people your staff and your business uh uh admin and um custodial
040staff and deliveries and construction on site architect isn't doing that and and you know we're doing our weekly meetings we're taking pictures uh where we have project logs and monthly updates things of that nature okay so pictures of work as it's being done cuz there was a question someone asked about the duck work we can't see it but you have pictures of duck work that if we wanted to see the duck work that was performed we okay yeah but we um on procorp we probably have thousands of pictures yeah but I mean thousands um because pretty much everything I mean as it it's a day-to-day process things are happening do you take a picture of everything every day probably not but in general we do because I Envision like our future contracts having Clauses in
041them where we can ask for receipts we can ask for pictures also like renderings of what these bathrooms are going to look like these bathrooms are for little kids they are cold as ice I mean there's not a fun thing in there we didn't even so does parkies do this like we have blue and white tiles in the bathrooms um you know as aesthetic for Cold Spring Harbor look but these bathrooms don't even have that and the answer was well they're smaller I just assume you you use less tile you know if they're smaller so um like is that you guys coming and saying where's the blue and red or yeah that's the architect right okay I'm just trying to figure out who description we just fill it and that's it okay yeah we don't
042so you have someone here every day checking to make sure the screw went in the right hole or something is that it things of that nature yes can you I just remember something that stood out to me I think it was in December when we had the presentation with guerillo there's a fee just to show up to the job site for us yeah no well it's it's built as a percentage of construction uh so for example we started this in 2020 five years later whatever that construction C that's not how it was explained to us but it was explained that somebody gets paid to actually get in their car and drive to the job site iiz yeah mobilization that was for the TR was that for each TR yeah they get paid Transit right right
043but when we're saying like who who's looking over this in our best interest like you said Mark I mean everything was publicly bid right this is there's a process that's followed so who would have been in charge of saying is it the board that we should have said we don't want that type of contract is it is it Christine or yeah we have to contract better it seems can I ask a question so Hi how are you Hi um my question is if we hire you to be our construction managers can we have a meeting with you where you help us figure out how not to be in this situation in the future is that something you do as well or we're more than happy to meet with boards uh Administration um U we do
044it on a regular basis it depends if if you have look like you maybe agreed that perhaps we should have a better over contract moving for these contracts I think predate us right Christine this there's no one on this board who was here when the bond so okay no actually these bids were awarded in um these bathrooms were just January of 23 oh no but they weren't approved by the board right these bathrooms this is the work that we said don't move forward with and then the change order was put through without anyone knowing or signing it and then when we asked what it was we were told it was boiler work that's these bathrooms right the those that change order is part of of the all the work that happened the cafeteria the kitchens
045all the we didn't approve these but the okay all right so but everything else is from a prior contract the contracts that we've entered into with them is from no one we don't know we're asking for advice and if you're a project managers maybe you'd be good people to advise us is that accurate okay yeah I mean it sounds like everything's in the cont contract you strike um I even heard that the um best way to really work with an architect is give them the projects you need to do for the year and maybe bid that out and say what's your rate to design X Y and Z not paying a percent is that done in other districts um most the districts in my in my experience with architecture it's it's a percentage on on
046the construction cost rarely is it a is it a lumpsum uh uh negotiated number uh we we do both ways we do a percentage uh but I would look at a project like this and say all right you want me here five years I'm going to have what personnel and and oversight services and I many times the percentage in the lump some are pretty close Okay and we should have maybe an internal team to knock out some of the simpler things and maybe have oversite from a company like yours we could we do it all the time to do that that sounds like that's a good idea um what's the way we can get better bids I think I recall Mr gorillo saying sometimes bids come in he's like no it's too high and I'll
047send it back out does that happen sure so these weren't deemed too high no because I I think you you got you know a good bid result here when you got five or six bids and you know ranging from 262,000 to 334 you know and you're you're taking the 26 $22,000 bid with a a qualified contractor uh we also have budgets that that are done at the onset and we have budgets that are done uh during the design and I even think uh we had budgets for that that other change or to work uh or add alterate work and it was in that range it's just what could I all I could say is the the you know the the prevailing wage rates are are just very high Okay so finish on this you know
048you you um you are a resident or um um you're an expert in this area we have certainly you probably know a lot of construction people in this town run big projects some of them are you know run big companies um we were thinking of maybe having an advisory panel of them advise the board on uh maybe the best way to do facilities um that's one thing we we may pursue the other thing is if you were a board member or you were advising the board how would you tell them to go to to Market to get bathrooms kitchens science Wings done as as an industry expert what's you you you're advising the board not Park East yeah C Spring Harbor resident well okay so sometimes there's a uh there's there's an economy of scale
049right one option is you do more like and I think John gillo was saying that maybe the smaller bids you're paying incrementally higher um overhead costs but as the projects get larger in scale is you know you're you're probably paying less so that that is a strategy so include more in the bid more bathrooms you know sometimes we'll bid out 20 bathrooms 30 bathrooms and you get a you do you do get that economy of scale so that's one recommendation uh you really have to be geared to do this some districts have you know 50 employees that you know they have carpenters and electricians and Painters if you're not geared to do that it's hard you know to to enter into those types of you know scenarios um so I would um uh in those
050contracts we would want to talk to your attorney uh there we know there are some attorneys on Long Island that they like you competitively bid everything you don't you know they just sway own um some districts from doing that and there's a lot of in you know I think those piggyback contracts are pro even more bigger problems now that uh that there's some recent litigation that was happening with those um but we I think we piggyback a lot don't we so you're saying they're more problematic the piggybacks we stopped oh we stopped it I thought we piggyback a lot of contracts we definitely piggyback all contracts well we were trying to not do that anymore what I understand the board said said is it originally it was 100,000 or more to do both you went
051down to 35,000 or more it wasn't that you wouldn't piggy back it's that you had to do both right that we wanted to see what both options we needed our Architects to write automatically piggy back and jump in so you're saying that's not the we did that with the traffic light we saw the uh the bid came in higher and we ultimately went off a pigy piggyback contract and we saved money doing it that way we look at both so why are they problematic versus just and you're saying maybe just just go bid get three quotes for a bathroom or well I I think the contractors uh that um are get the the the public work biders went I I believe there's a litigation and it it's a new litig I don't know was Upstate
052or in Texas up we'll share some legal uh a letter from some of the local attorneys that are kind of explain what this means and what you should and shouldn't do I haven't seen it yet but this is recent litigation so I think what it was where the public bid biders sued the the public entities for awarding these types of contracts because it it it doesn't allow for competitive bidding but it really does because you have to competitively bid to get those contracts again not to get into the weeds with it we could share some um we' more than happy to share some information once once we get a little more background on that because I don't want to say piggy backing is good or bad I I don't want to play attorney here um
053but uh you know there's a lot that goes into uh those discussions that you know um need to be talked about further but we certainly you know we we could talk about um ways to to you know um to uh to get the you know the best bang for the buck you know that's that's what it's all about if we came back to you and said this is too much can you bring these bathrooms in cheaper would you have said yes well I think um the only other way to have done that would have been to say all right let's go and see if we could do it on time and material and price it that way uh we do have a budget that came in a little bit higher than these Awards and I
054I hate to say that but it's again the prevailing wage uh rates that we use are just it's very expensive um we can't just hire anybody you just can't you know you you have to you have you you could only utilize the contractors you awarded to and you we could have paid them a change order work and then time and material or got pricing from them to do that that that could have been another option um um or as as we talked about um you know buying it off a contract so if you look at the hardware in those bathrooms you're looking at maybe $5 $6,000 and the bathrooms were over 50,000 so labor insurance is4 5 grand there and is that can I see the that I'll just give you an idea of yeah
055what was in thank you what was included in those bathrooms if I could read this maybe you're going to have to read this 63 just read read all the things that were in the bed so that was an abatement scope you want me to read the numbers too all right so batement our baitman budget was $112,000 Demolition was 7,000 masonry was 40300 um mil work was 54 doors and hardware with 42 uh painting carpentry was 71 floor finishes walls tiles 15,000 and you had restroom accessories at $900 Plumbing was 20,000 and then hbac was at 7900 and electrical was at 7900 so the rough uh the rough hard cost for construction was 98715 on our budget and then you had General conditions at 5% which was at 4,900 and then bonds and insurances at another
0564,000 so total on our budget for these bathrooms alone these two bathrooms was rates and I mean I can't believe we're we're not doing this wrong and I can't believe there's something wrong here I'm sorry but it just doesn't make sense what am I missing like what am I I'm I'm missing something I'm what am I getting wrong have you ever looked at the labor rates in the bid do bid documents it's they're incredibly high but Plumbing $22,000 what did we do we like redo the the building or I mean how much what these are so I have two professional estimators and uh 70% of our work is is doing the public sector work and this is what they do all day long that's that's their takeoffs based on what they saw and and they're
057just estimating all day day and day and and out and they we have a database and and that's what it is it sounds like we should definitely try to do things inhouse right I mean now we're a smaller District so we don't have the advantage of having a team maybe at there the cost of that right you need the expertise you need to be able to buy the material and the pipe and you know um I'm sorry can I just ask one question so just because Mark brought up the 20,000 how much of the 20,000 is labor like what does that 20,000 entail project when we're talking the plumbing when 145 145 I guess it was the budget was 20 was 20 what was actually bid out and awarded was 145 with the allance so
058essentially it was for labor what's included in that toilets modifying modifying the the piping domestic water piping and sanitary piping for the sink to make it ADA Compliant and then same with the the toilet so the water closet I'm dist things could you just make sure you speak into the microphone so when people play back the video uh they hear you guys I I have a question about this spreadsheet here are bids awarded on rows or columns so are they individually is it location one two they were they awarded individually or the sum total because sometimes it appears that maybe not the lowest was selected for instance for the um the third one down MC is 9300 is in yellow but I see $8,000 for EAS industry so is $1,300 less so you have to
059go with I'm sorry so you have to go with the awarded contract which was the base bid work so they so when you tally the base bid work for we're looking at MC 24 24,500 they were the low bidder and then when you take the 93 as the alterate they're still the low bidder out of the whole group for those two combined correct how how do the next two columns then work into the calculus they weren't AED they weren't awarded those were other alternates so there were locations three four those were not awarded so this is awarded just on the first two columns correct so the highlighted are the base bid and then the call it the change order or alternate for the two bathrooms thank you so can we can we talk about allowances
060for a second yeah um so it looks like first for each of these trades it was a $5,000 allowance which is big in my view compared to the totals um but who decides whether the allowance gets used or not so we give them 5,000 extra I assume we give it in cash or or it's in the contract now how do we decide whether we need to use that well the allowance is usually there for contingency purposes something comes up so if there's an issue that comes up open up a wall didn't know there was aestus in there for instance you would utilize that allowance you get a number from the contractor and then we would sit down parkies and the architect as well as the district and discuss the number and then proceed with that
061so you would talk to Anthony or Christine along with the Architects say they found X problem with the plumbing uh it's going to cost 4,000 more but we have a reserve so then does that have to go to the board or is that just approved because you guys all say it's a good idea allowances don't even come to us they go between Park East and and the architect okay only when it gets to a change order situation where they're above and beyond and have utilized all their allowance money does it come to The District in the form of a change order so how do the allowances how that we the 128,000 that's on the agenda for tonight how did those come back to us okay well the the allowances are built into the the awards
062that are made by the board okay they're built in okay so those are technically already approved that money um and and and the reason allowances are put in there so there's not these little incidental things that bog down the work right oh we got to get board approval for right 800 bucks it's built in already and and the architect will write allowance authorizations on each one and accounted you would you would get it back in the form of a credit change order yeah but do we ever have a paper trail of the allowance that was taken and the reason for it if you're talking to the architect none of us are here looking at it I guess it's just the trust Factor we see I want to eliminate the trust factor from our contracts yeah
063so so the architect has allowance authorizations written for each one of the contracts from day one you certainly could get that information uh and in the future you you you can make a decision no more allowances in the bid we want to approve all the change orders and and so each allowance on this page is you know 20,000 we got back over a hundred so on the other I know these are how many allowances are out there that are sit that we got back that much what projects were those from and how big are those allowances I don't know what you're looking at Christine help help him please I don't I'm not sure you on on the agenda on the change orders yeah they're approving tonight three three change orders three reduction change orders were
064giving back of the allowance from three of the Trad from this bathroom kitchen cafeteria work but that's not the CH that's not that is the allowance on the full project the full contract for 100,000 on the full so on those three on these amounts five only three of them are related to this only three out of the three are related to this but there's 20,000 in allowances we're getting back a 100 just I think and I'm not sure but I think Park East down on the bottom I think these allowances that you have here are just for the change orders yes only for the change order value of these contracts so what we did on the bottom is we separated the work location change order specifically to break it out separately okay so for each
065each contract I had a $5,000 allows all right so I'm sorry again you're put pretend you're still living here and you're still paying taxes what do we do to avoid this because this I still don't believe things are this expensive I know we can do it cheaper you're an industry Insider tell us how to do it okay um the the competitive low bid uh process is the is the standard you know I'm going to say most districts will follow that process that and that's the way it goes um sometimes you you incre increase the scope because you get an economy of scale sometimes we um uh we could we could also look at uh buying off a contract and pricing it that way as an alternate option we could do that um sometimes the smaller
066projects uh under $1.5 million you could bid to a GC but technically then your GC will get mechanical electric plumbing and then they'll mark it up so breaking it out this way you know saves you that overhead but you never know sometimes any project under $1.5 million we can bid out to a GC that's correct single Prime single why is that never come up Christine we didn't know that well then but then theoretically well I don't know but theoretically the GC then will hire an El or bid to an electrician plumber yeah and put their 15% on top of I'm sure have done work in our homes yeah yeah okay thank you so I just have one question you said before that if if it was a change order we'd be able to get receipts
067correct and weren't these bathrooms awarded in a change order no the these are add add alternates change it was it was a change order that was not brought to the board or sign so then can we see those receipts since it was a change order you they were awarded the the add alternate amount right but I think two of the bathrooms were change orders so then we should be able to get those receipts results colle add CH so at the time they awarded Bas viid a few months later they decided to do the alternate and was ISS so you have an option when uh you award a contract and you have change order work when when it's changed order work you can get a breakdown of the labor and material but we were not allowed
068to get that this this what what what I'm hearing again uh is is that these were uh add alternates that were at the time of the bid were broken out and then awarded in those amounts maybe not at the same time that the the base bids were awarded but sometimes shortly after so so we should be able to get the receipts again I'm I'm hearing that they were they were awarded as they weren't awarded as part of your Bas bid but they were awarded as the uh add alternates in the amounts that were listed at the time of bed well we kind of know what the um we know what the materials were you heard that and we know what the pricing was it seems like there's massive profit margins in this right that's what's
069going on here because when you're just marking things up a lot it's it's not it look we approved it we accepted that bid that's on us we said okay we'll pay seven times the price of the light that's what I'm trying to we didn't actually say that but um okay I understand I'm not saying all right yeah so you can go back and watch the meeting where we said these projects were too expensive and we didn't want to move forward with we didn't want to do them so yeah and I guess if we award contracts with huge profits we got to do a better job maybe um f tuna cuz if they can take it they will you're saying right cuz they're going to Bid And if we go back so when when when Mr
070gorilla says hey these bids are too high and he sends them back and then he gets he didn't do that this time because these are in the ballpark well I think CU he uh he had a bid result um in the of of five or seven competitive sealed bids okay and he accepted the you know the lowest one as you know a Bonafide um low bid bonifide low bid I mean um on the MC it was 93 we took and someone came in at 27,000 that's a pretty wild that there's such a variance yeah but they weren't bid that's the thing two of the bathrooms because they were done as a change order right no these were bid oh you're talking about those yeah these were bid all right uh any anybody else I think
071I've learned um at least next steps we're more than happy to uh participate in work session to talk through the process I think that would be helpful yeah thank you very much thanks for coming you we appreciate it thank you thank you okay um all right so now we're going to continue with budget development so we're going to start with a budget overview for Miss Costa and then the board of of Education will ask questions of our principals and directors just for clarification in our last meeting when it was the snowstorm we decided we were going to like have a flipped classroom and read the presentations right read the presentations before the meeting and then ask questions right so miss Kasa is going to give us an overview but then we have presentations that we're
072asking questions on it's not a series of presentations that we're getting now right I'm just explaining it to the audience I didn't fully hear you I wasn't paying attention yes I'm G to present the overview I'm gonna present the overview and I'll you'll there'll be a slide in here where we'll see how we're going to ask questions in what order I get okay so we're going to ask them project by project right or or building by building sorry yeah okay thank you okay that's why I look at that one yeah so all the all the presentations are in the agenda packet is that right are they in the back of the room for people or just online they're online they're attached the to the agenda online are they yeah okay so attach the agenda online
073are they now they are now they are now okay thank sure they were there they were which one you 3 just was taking time it's a lot of data we're waiting I have a question locked can we plug can we plug in my laptop I'll bring it up here you do I do have a question so it's up on here it's up on my laptop so it's working want me ask a question me yes I'm just gonna sign out okay can we recognize JT for winning the asset award great job JT thanks for always showing up C just REO when start that Sol 90% of problem you want me to ask question questions related to one of the presentations should we we're going to do them in order we're going to try and do them
074in order so we're just kind of we got time it's a quick question want me type in see CA oh that didn't work try again try try that didn't work try one more time sorry password give a second to load that'll be a bad clicker we could talk about the rock the stri in please it's like a frog sitting that's a raw Shar well we starting a plumbing business I in yeah I can yes I said that I don't know here Joe ready on my laptop can you get a HDMI cable okay should be right okay all right problem here we are not working you're really low oh br really way down there you got the chair the chair it was probably if you're not a regular at board meetings there's one chair that slowly
075lowers throughout the night and it's like a fun game who got it so Bruce congratulations it's your night thank you for providing a little entertainment while we have this technical snafu that was awesome I'll do it can we open a window a little yeah it's hot it's hot okay all right reest more air work I don't know how much is that that might be expensive we up the I know all right I'm like slap happy I'm so tired okay come on you ready we're ready welcome everybody thank you we met last month this day last month February 11th not working hang on it's not working knew was oh there we go six clicks oh hang on sorry I can't get the keyboard to work next one this one tell me I'll click just say click
076and I'll click go back to the first slide at the beginning I have a lot of clicks Joe only because I do it as I'm talking so I apologize want me to go like this with my finger like kind of like in the air I can't watch you all welcome everyone we met this day last month um Joe next slide again this is our visual this is our um Budget on the right side is the three sources of revenue that we have that support our budget the tax levy the state aid other Revenue sources and they all support our budget we're going to talk about each of those again tonight Joe you can click through you can click again first thing we're going to talk about is our tax levy last time we met we
077unveiled a preliminary maximum allowable tax levy and um we're going to talk about that on the next slide a little more detail this is the tax levy calculation we met last time and maximum allowable Levy was 2.23% okay 2.23% you can click a couple times Joe because I have just some like visuals on there it was at it was 72,2 65,500 there were some minor changes since we last since we last met but they really did not changed the increased percentage of our maximum allowable tax levy it is still 2.23% this is the levy amount that requires a majority vote of our public it is 50% plus one vote and um that is what we're allowed to go for with a major simple majority vote we were required to file our tax levy with the
078New York State Controller by March 1st we filed the levy I believe on February 26 Joe you can keep clicking a little there's some visuals on we filed we filed it on February 26 again while it was due March 1st it can be revised all the way up until the time of the public vote in May with the controller's office one more now we're going to talk about our state aid it's really been quiet up at the state this year as compared to last year when we were dealing with um um a lot of activity up in Albany this year we're not dealing with that and we are waiting for the state to adopt the budget it is due April 1st and that will finalize this source of Revenue that supports our budget and our
079La last source of Revenue that we spoke about last time we went over what some of those sources were what makes them up a large piece of this Revenue source is our interest earnings interest rates have been very high the last couple of years we are seeing changes to those interest rates and we're also seeing a very volatile um market right now and we are paying attention to the interest earnings that we have built into our budget right now Christine how much of other or maybe it's zero but how much federal aid do we receive we really receive almost all state aid the form of Federal Aid that we receive is in our grant programs which are not part of the general fund budget okay okay so now we're going to talk just back now
080we're going to talk about those Revenue sources we we touched on and now the School District budget which we all think about the budget this is our spending plan and this is this is um where we're going to concentrate our efforts on right now can I ask a question and it's something that on bills it how much and you may not know this how much of the money that we get from the from the state is funned from the feds to the state to us and you may not know that that may be an unfair question I could tell you the categories um it's in our idea grant money which is our special education programs this is our our Title One grants and our I think like like for the I'll talk Tech like the
081money we get back for Aid on some of the things we purchase through Tech do we know of some of the money that the state G is us it actually ultimately came from the feds um there may be some sources like eate and others that are part of federal programs that come back to us but it's not a lot Joe that's in the special Aid fund okay okay and we're watching that also very closely obviously we're watching uh our federal fund sources closely because even programs that we run through our federal fund could if something happens impact our general fund because they're being supported and accounted for in our federal fund and if we had to bring some of those costs back in we're pay we're paying attention so here's our budget we're talk about
082that tonight next slide so this is where we left our last meeting on February 11th we left the meeting uh Joe one more click I'm sorry back I'm sorry that's not true so we left the meeting at $82 m319 th000 was our budget we spoke about how we look at all the aspects of the budget through the budget development season on the right hand side we were going to have five budget builders speak at the February meeting we know it snowed and then what we decided to do is tonight all of our 11 budget Builders you see the numbers there 1 to 11 we're going to ask questions in that order tonight after we get through this overview budget presentation so we're going to ask in that order and we'll go through each of those
083and that's how we look at all the details of the budget all the aspects that make up the budget so since our last budget we left our last budget talking about what our additional budgetary considerations were um for for the board's consideration and here with the details we talked about them in detail last time Joe another click since our last meeting when I'll still talk a little bit because I can since our last meeting we have found a way to to fund those additional budgetary considerations and if you see on the right I think maybe one more click Joe okay so that 33 $33,000 of additional budgetary considerations that we went through in detail this is the way that the administration would fund those additional budgetary considerations we would reduce the following contingency budget codes
084and we also have um updated information from Lloyd Harbor on their library and they will complete their Library renovation Furniture this year so the funds in next year's budget they um they have decided they do not need so these would be the what would fund that 333,000 it's an equipment ency a contractual contingency code health insurance contingency transportation and security equipment contingency I'll talk a little bit about what they are couple years ago the board made a decision to actually put a line item in the budget for our equipment contingency it basically allows us to Pivot during the year and um address things that we may need or that may come up this year some good examples are Alerus and um some fences and some other things that we may not have built into the
085budget but during the year they come up up we'll be reducing that equipment contingency contingency code from 150,000 down to 50,000 a reduction of $1,000 in our budget similar with our contractual contingency code we would be reducing it by$ 25,000 leaving a balance of $50,000 that's if things come up during the year that we may not have planned for that we have to take action on those are codes that are at the administration's uh discretion on how we run the operations we'd be reducing that so those first two codes would only have a remaining balance of $50,000 in them our health insurance contingency health insurance is an interesting code it's $1 million about 11 A5 million dollar of our budget many items in health insurance are things we don't know rates are set January 1st
086so we don't even know the rates for the next fiscal year so we have to anticipate what those rates are our anticipated rate increase is 15% it has increased I believe 15.2% two years ago 14.1% the year before and 2.5% approximately this year so we do not know what the rates will increase by but we have to make estimates of that when we build the budget in addition to that we have to have contingencies as staff members maybe get married have children and increase their coverage levels from Individual to family we have an estimate of three people we'll have that happened during the year that's an additional cost to the district and we also have to estimate where our retirees um are going to come in with their Medicare reimbursements Medicare reimbursements are a we're
087required to refund them to any person who is on health insurance and retirement it's the Medicare Part B costs that come out of somebody's social security check it is driven by it has an Irma factor of it it's called the income related monthly Medicare adjustment it's a federal it's a federal law and what that is is if you make more than a certain amount of money you pay more for your part Medicare than you would if you don't make more the stock market has been doing very well in the last couple of years it looks back at a two-year look back not recent maybe last couple of days but remember this is a two-year look back so it's based on your tax returns from two years ago so we have had to estimate what people's
088earnings might be because it cost the district more money so taking money from the health contingency is really an area of the budget where we don't really know where things will land but we're reducing by $50,000 our transportation contingency we currently have built into the budget one additional Big Bus and and two Vans you okay yeah okay and two Vans um this would be us reducing the transportation contingency by approximately one van and then our security equipment contingency code that budget code will have $50,000 remaining in it we reduced it by $50,000 after we met and we decided exactly what we need in security for equipment next year and we spoke about the Lloyd Harbor equipment so that would be how we would fund the $333,000 in additional budgetary considerations so here we are today
089question so these reductions that's for this year but some of these new additions are new and they'd be continuing right so you'd have the CSC chair that would have to be funded each year the math coach So in theory he you're correct in theory we're pretty much permanently reducing these contingencies going forward so if we had $150,000 equipment contingency and we're bringing it now down to $50,000 it will forever be $50,000 okay we're notching down what our contingency code would be so these are rainy day funds these contingencies or not rainy day some are based on um for example transportation we don't know what Stu where students will be placed if we need a van to take someone to a special school special education student we can plan for that so we must have some
090contingencies in and um for example in transportation we have one big bus and two vans that that is our contingency so um this is um this is us removing one of the Vans as a contingency and then what would happen if we actually needed both Vans we would have to we would have to look for that money in areas where we might be having efficiencies maybe where positions weren't filled and if we didn't we would have to come back to the board and have a conversation but we that doesn't you know that hasn't happen we have three on the left the ICT contingencies where one student away from needing to break to have a second ICT at Lloyd Harbor so we don't know we have to see when we finish with our um meetings this
091year high school reduction classes and the junior high we're building the schedule we want to have smaller classes we we added all these new classes at the junior high so in the past they were you know seventh grade English was this it was easy to make the break we have to see where those numbers are coming in and we're they're almost done missp is almost done meeting with everybody so we're close so we may need we may not need it's just kind of the how those numbers fall for the classes and and Lisa I think as you asked the question like for example in health two out of the last three years the increases have been about 15% come January 1st that's what we build into our budget if the increase comes in at 10%
092well then we budgeted now for next January and there are some known Savings in that code but we wouldn't know that until next January when the rates are set by Nisha and are are you concerned by reducing these contingencies we may I mean I know as you go on in the presentation you're reducing the contingencies even more is that smart um I mean you're smart thank you Lisa appreciate that I am I'm not concerned it just means that we have to have a much tighter overview of where we are with the budget and things that we asked for that that we um execute that and that we may have to plan for things that you know aren't emergent in nature that we may need we may have to plan in a little bit tighter in
093the future but I'm not worried okay thank last time you said you build in cushions but these are different right these are the these are these are the cushions not all of them are but these are what is considered that term this is um for cushions and it's not a lot of money we have much bigger cushions we build in every year right three4 million we don't necessarily build those in they come from some of the natural operations for example this year alone health insurance increased 2 and a half% and we budgeted 15% increase that line item alone generated a surplus based on what we budgeted a year earlier but if it would have come in at 15% there wouldn't have been a Sur but every year we have money left over it seems right
094we do so so but this is a reduction in like in the equipment contingency of 100,000 does that mean that we don't have an equipment contingency we just don't we do right we just don't have as much we just don't have as much correct there will be $50,000 remaining in that code for next year yeah that' be helpful to have another column what the remaining contingency is so we know how close we're cutting it but it sounds like we have other money stored away elsewhere right if we need it well things happen during the year for instance if people leave positions and they don't and we don't refill them right away that happens naturally that's just that's just the natural operations um but we typically have about $3.4 million over at the end of every
095year is that right we're anticipating that this year this year yes it was like five or six but if you look at last year's presentation it said we would be almost like in the hole this year so we're just wondering it was based on hok's presentation of really yeah I actually rewatched the whole meeting so I know now yeah it was based on hok's future taking away state aid forever into the future right yeah henter this is just the details on that prior slide of of what equipment items we'd buy this year um with this year's money and people made requests in in next year's budget so we would execute that um if the board chose that scenario you go in Joe could um we're always hearing that we need more electricity more electricity uh
096yes like we're we're running tight on electricity at the high school is that right no in order to run all the AC or additional the level of service yeah the capacity how come it's not on that list are being dealt with it's not a general fund item that's a capital fund project be on the capital budget yes it's a capital Improvement and then so that had would that have to come out of the bond or something else well the Bond's already like identified what the projects would be it would have to be a future funding source only if there's money left over from the bond could you use that or we'd have to get Bond Council involved to determine if any of the requ you know if anything that was listed meets the criteria of
097upgrading the service at the high school is that in this budget I didn't see that's this is a general fund budget no I mean in in somewhere in this budget is upgrading electric part of this budget no no because it's the general fund budget not Capital but you did out you did vote on the public did vote on upgrading all the electrical P capacity and putting air conditioning instructional spaces in last year's school budget you aren't wrong because it was the transfer to Capital line that is a line item in our general fund budget that then moves that money moves toward our Capital fund that's how we're doing the traffic signal and the upgrades to air conditioning and instructional space we had to have a we had to have a special vote on that right
098a ref you had to have a different proposition that's correct that's correct right and we just received back from the state to go out to get a bid price on those to do the air conditioning and the and the electric and the well the electric it's it's not adding new electric to it's running running the electric at Lloyd Harbor it was the recommendation to upgrade the electric backbone for part of because it is I guess so old according to Mr gorilla Joe I'm just going to update one thing you said we didn't it wasn't a bid the state approved the plans which allows us the authority now to go out to bid right right if I said I meant to say to go out to bid if I said it differently I apologize all right
099so here we are tonight so it's the same you can you can hit um I think enter one more time Joe it is the same budget as we sat in February but it includes all the additional budgetary considerations we put on the table for the board to consider at our last meeting and we funded them through the reductions Joe hit enter one more time one more time we funded those as based on the prior slide with changes to the following budget line items in the in in our general fund budget one more time Jee and that is our budget has not changed but the allocation of our budget has changed different line items have changed in our budget okay so now we're going to talk about a balanced budget putting all the pieces together last
100time we met the board asked us for different scenarios to put all the pieces of the budget together so the first scenario we'll speak about is the maximum allowable Levy limit of 2.23% Joe okay so at this slide this is at our maximum allowable Levy you see on the right hand side how we would meet that we would add all additional considerations of 333,000 and we would do it by um reducing the contingencies in those following codes and then the board asked for more scenarios the next scenario is 1.99% if you notice in yellow that um is a difference from the 2.23 maximum allowable Levy to 1.99 that is $173,000 difference Joe one more it would be a change to these contingencies in health and transportation so we would additionally increase the reduction in health
101and transportation contingency to meet the 1.9 um maximum level Levy amount and how many Vans and big buses are it's approximately two Vans two Vans No Buses No Buses okay 1.75 another scenario for the board again that changes the alot the levy from by $342,000 from the maximum allowable Levy Joe one more time everything we talked about on the prior slide PL plus plus the administration would recommend that our CC chair moves to a halftime position and we REM we would remove we would remove the request for a math coach why is that chosen why is that where are all the other overages that you told us you would find for I mean $3.5 million to $5 million and you're going to reduce someone's position well this is just our recommendation as Administration we can
102if the board wants to further reduce more items then they can well let's talk F talk further okay we' also asked for I rewatched the meeting again I always watch the meetings again the scenario was you said the highest amount was whatever it is 2.2 or you could go to one or you could go to zero and those were the presentations that I said that would be great could we have those so are we going to get to the zero one on today okay you're G get there here's another scenario at65 again that would just Joe hit again that would remove the csse chair from halftime to no CC chair and then we go to the zero yeah but I mean this is like a threat because and here's the zero um option it basically
103reduces the majority of the additional considerations that were part of the $333,000 I think we could do better than this so next steps are that you guys you see it Joe we adopt the budget at our next meeting we do the mandatory we conduct the budget hearing which is mandatory by law and then we hold the vote on May 20th which is for the budget and for the trustees who is making the recommendations on um great question what what contingencies to remove and how much we met as a c we met as a cabinet and we discussed those recommendations okay who first the cabinets you Mr mono Dr bro yes who else Jen okay thank you who's up first all right Christine just again on the different tax scenarios tax levy scenarios yes I I
104I just think we're misleading not just the board but also the public when we say we're going to have to cut positions to make the budget by changing that I I don't think I'm the only one I see nodding heads up here it seems really unreasonable to me that that's the only way to balance this budget so perhaps we need to have further discussion about that or maybe the board can make some recommendations about where we should be looking because I I am just not willing to believe and I'm certainly not a finance expert by any stretch of the imagination but if we're coming in with these huge overages every year saying you're going to have to cut a position from the budget when it's really not that significant what was the total dollar amount
105difference between the 2.2 and 0% for the whole budget do you have that $1.6 million okay that's what the whole difference is in the revenue from that yes difference in the tax yes increase okay yes thank you so we're going to go then in order of the you know the other budgets the other budget Builders the principles and directors do are we ready to do that yes sure go ahead so you just want questions yeah who seals up first so I I'll we'll just m I think we numbered them in order so it's the four four buildings then Athletics and then we'll continue with the other other ones after that are these based on the which cap does it matter like these propos these requests are based on Assumption of 2.23 okay okay so the
106maximum okay thank you I think go hell I have a I'll start um I was just going to ask you about the reduction of the line for instructional resources and the description is resources Words Their Way in Scholastic could you go into that a little bit of why there's a reduction there yeah so we took an inventory of some of the books that we had already and then we also have moved from workbooks for the K1 to digital resources so we're not purchasing fullon textbooks we're also in the middle of a um math pilot so we're not sure yet how much or which program we're going with for next year so we put we put aside some funds but we're not um using the full amount that we've used in previous years so when we
107move to the digital resources are they going to be used in the school are they used at home is there going to be more screen time for the students it's the teacher printing out as needed so instead of like using a whole textbook for their homework um the teachers just print out from online so this way they're not purchasing you know tens of thousands of dollars of instructional books that we don't need and what were the textbooks that they were getting up until this point um they were getting some words their wave which we're not using unless it's for like an AIS or a small group um that's more digital now um so we just purchase a license for the teacher instead of all of the booklets all the books that words their way through
108savis um was charging us and then for neuronet we were we have to use um it's zero all the way up to 10 so the teachers haven't been getting all the way up to the last like nine or 10 so we just counted out all of the books that we still had in our supply room and made sure that we're not purchasing overage okay thanks so um I don't know if you have the deck but on page six and seven are these the new the new asks you um yes in the new budget yeah yes is there were these like let may ask not be too uh for things not too expensive or aspirational if you didn't have to worry about money as much what would you love to have for your school I mean
109we have so much and we're so grateful for what we have and we ask the teachers every year like what do you need you know we do a whole survey and this year it didn't you know they didn't ask for too much but the big the biggest ticket item is is the library circulation desk so we had a company come in um there's a picture there I mean I would love the library to look like that but um there's a picture there we've been having um different companies come in for quotes and they're ranging um from 12,000 to 6,000 to 16,000 so we're just um you know we're still shopping around for that we have um we've been using the literacy strategies company has been coming in and working with the teachers to really um
110work on differentiated instruction and small group instruction so we're working on uh building the classrooms and their um you know the the environment the classroom Furniture um in the classrooms to make sure that the students have an area to work in small groups with the teacher but also where are they working independently like some students um you know they just need a a a little area with a carpet with a smaller chair to work with three friends some students need a standing desk some is that in this it's is it yeah oh right here yeah I'm saying what's not on your list that you would wish you could have if if you had if you could wave a wand I mean I have I I or is this I think we have everything on you
111don't have to add cost I'm just saying if you're happy Sav you like, I want to make sure yeah assistant assistant principal she's saving us money she's she's saving us money no I think he's asking a good question I want us to be aspirational and if we can't afford it we can't afford it but let's if there's something holding you back that could take us the only thing at Goose Hill right now um I think we would need an extension we're very very tight on Space we have every classroom being used every office I've turned offices into little mini classrooms um the the conference room across the whole has been turned into a classroom we usually use it for csse meetings but um if we had just some extra classrooms use your microphone Kate because
112you can't hear you on the recordings so I have a question about that I'm glad you brought that up I um so now that we you know we're trying to keep class sizes lower I know that takes up room in the building is there is it the prek that's in the building that's taking is that something that you thought you know think we should we only have one we have one class right now and then I think moving forward one of the uh first grade classes is going to be closed because we only have five kindergarten classes moving up but I think we just we've maximized like we have a Creative Learning lab we have a science room we have um OT um we have physical therapy we have so many different we also have
113what's called The Best Day model where our Tas actually work with small groups groups they pull them out and they work with them in um reading and small group instruction in math and I gave them a classroom theyve they never had that before they were working on a cart and they have lots of materials they're also certified teachers and I felt that we needed three additional spaces so I wouldn't say it's the prek I think I just wanted everyone to have a home we also have um the literacy coaches that we never had come in and we also gave them a space so they don't feel like they're coming in and where do I put my pocketbook where do I make a phone call so I've given everyone a space and they have their own
114personal area to work whether it's with students or just to get their belongings ready to get ready for what they're going into if they're coaching um so I think we've maximized every space for every staff member so I think and you still need room we still need space Joe your office is pretty big this room we're sitting in I actually thought about that yeah this is this room is yeah this is great but it's always booked like we have to book the room for um if we're having a meeting because we have there's Auditors in here or someone's working in here or there's a meeting we but we use we maximize every space we have music in the morning we have art in the afternoon one prek there again we're gonna have two the plan
115is to have two prek because we're we're going down yeah we're going to move them both because if Westside picks up a classroom um so they would have that would go in the prek and then we would have the true prek here cuz we're going down one class for kindergarten we're going from 11 to 10 sections here okay well she's saying she does have any room so I just the it would be the same as this year it would be the same as this year when we approved the prek we said we were lowering class sizes at the same time so we wanted to make sure that we had enough room for our students that was like a a big thing and we have we have it was just a you know Mark asked if
116I wanted anything [Laughter] additional hopes and dreams I think it was a hopes and dreams hopes and dreams very resp we learn construction's expensive so yes got to be careful so I didn't add that on on my slide deck so that one you may not get but stay tuned it's nice to dream maybe tense I to any other questions oh thank you thank you thank you for the present thank you so much you're welcome thank you can I send Miss cosme home I like yes than you miss you're lucky thank you all right Dr Barn hi hi how's everybody good good how are you hi okay I have a question yes okay on your in your budget as we were just talking about you know we're looking for other places that we may want to
117reduce the budget um your item for equipment um $25,000 a lot of those things are great I mean it looks like based upon what you want it seems maybe you want to do your your gym or your theater or like you know upgrade that could you possibly break that down into like what you really really really want and what you'd be okay if you didn't get I sure I but you really want all of it um a lot a lot of these stuff though 100% are real ask there's things that we're asking for that haven't been addressed in a very long time so um thinking about and here I'm just gonna go over so I can see you need the mic take the microphone oh yeah take you need the microphone oh you're looking at
118it I thought no I'm good John the mic is Wireless if you want to walk over there oh okay there we go okay the reading glasses struggle is real okay um so you want me to break down the orange section or on top the the equipment section okay the equipment big paragraph where you list all these awesome things that you want first line yep top right corner okay so the back the backdrop for the stage is something that has never been in place I I think that our curtain is so old that it's not even um fire resistant anymore so it was recommended that we definitely need to take a moment and address that at some point or another another struggle that we have is when um kids are in the gymnasium and we have
119kids working in the orchestra room there's a lot of sound issues so we've been trying to work with Advanced sound at upgrading the Hilton gymnasium and I could go back over here of upgrading the Hilton gymnasium and with that trying to make it where there's not a bad seat in the house so when the morning assembly comes instead of kids struggling to watch a Promethean board which is like a basically a 75 in TV that we could have a screen similar to the pack that comes down and then in addition to that have a projector that if a basketball hits it it's not going to be bothered so in a previous District I had a cafe gimnasium so thinking about it being a multi-purpose room and really being able to serve multi-purposes um in addition
120to that the coral risers is something that has not been addressed they actually have a very pungent odor to them and um definitely need you know an upgrade because I think it's been a couple decades since that's been done I was just laughing because every time there's these budget presentations my husband will say poor Westside is like the Forgotten stepchild like I feel like Mark should ask you that question like what else does West weite I think does not get the attention that it needs as far as Capital Improvements as far as I I really it's it's a problem I think so tell us um I I mean a smelly bleacher or whatever that's unacceptable so these aren't wishlist items these are I think you know I think it's a great question and I really
121appreciate the opportunity to you know answer candidly I think that a couple things that I'd love to see us have in school one is what would happen if a kid who um was injured um and they needed to get down to the music room so maybe in the future thinking about some ADA compliance things and making sure that we have you know I think that would be something from uh Capital Improvement standpoint would be great I think in the past um students that had mobility issues were told well we have two elementary schools in the district one of them would be able to accommodate and you know one one can't based on the how old the building is Westside has 13 different levels you can't walk in the building from the front um where the
122drop off is and get to a classroom you have to take stairs I think I asked that question during walkthrough if it was ADA Compliant because because I'm not really there so I don't I'm not very I'm not terribly familiar with it unfortunately and you know not to miss fryberg who's now miss Emmons and I I could show you text messages from my first year where we have been dreaming big about the life library and thinking about our library being in the oldest part of the building in the original Schoolhouse that fireplace the wood floors but how do we give that a modern spin to it and make it a real library media center compared to like the 1975 library and you know while we work to modernize and integrate and be Innovative thinking about
123the opportunity that that space in the library if you look at it if the end it's a wonderful actually stage in a platform if you think about doing celebrations of student work or you think about students having the opportunity to share their writing or you know read aloud to the younger peers and what have you so I feel like the library is something that we have been talking about for a few years in addition I'm really big on outdoor uh learning and I think that how great would it be if we had a section with Turf where we actually had an opportunity for kids to take the learning outside so it doesn't always have to be inside and thinking about being a little bit more modern and Innovative with how we're using the school day
124and how we're asking as accessing the outside also um asked so I'm going to say it um while it might not be a capital Improvement I would love to have access when we think about like Mind Body Spirit we do a great job at Cold Spring Harbor I think with art and music but I'm curious what we're doing for theater and dance and if you look at the New York State program requirements you'll see that in you know grades five and six students are supposed to have access to Theater Arts students are supposed to have access to dance it's not just supposed to be for the kids that take dance class it's really supposed to be that we expose kids it's another opportunity for physical fitness so um we'd also love to have a Westside
125um service dog and think about all the potential of you know kids being able to diffuse and do some conflict resolution and things like so I got a lot of ideas and I'm very good at spending money um so I'd be happy to you know keep going great thank you so much thank you and um Staffing is that where you want it to be or um you know besides what I spoke about with the Arts I feel really great about you know and just thank the board for the attention you've paid to the class size I think that it's a night and day difference when I look at one cohort of our our kids that were split between two sections and that same section split between three the discipline incidents have been lower I think
126that the in addition to that the student progress is evident because they have more access to a reduced adult to student ratio so that's been very very helpful and just something that we're very grateful for last question is um these are great ads and aspirational it's what we're looking for you didn't include them because why you thought we you'd be like what does this Barnes think he's asking for or well I knew I was going 27 and a half like I I was one of the few going over so I thought you might have had a heart attack if I gave you a $250,000 Library renovation that's what it would well it might cost that right not if Mark does it himself we're GNA see if we can get that all right thank you so
127much I have just a question that would only be the bathroom for wait Heather still has questions I'm just looking ahead to the um the facilities bu I don't know if you had a chance to look at it but the current budget supports for Westside I should have asked it for goose Hill as well but I didn't is that inclusive of all the things that you were looking at as far as Capital Improvements that you feel need to be prioritized is there anything else uh besides what I mentioned um in terms of like the ADA compliance which isn't on there I I think you know the facilities team has been working really hard were a very old building and the fact that you know we're up and running each day and the way heated and
128just everything they've been so proactive with putting out fires and just being immediate on the response including when we recently had a plumbing situation I think Mr mono was there 12 minutes after I I called and you know just there to assess the situation great thanks close to that all right thank you everybody hope you have a good [Applause] good Floyd Harbor hi there how how is everyone hi hello happy Tuesday questions forat I do want to give credit where credit is due I was out during a budget season so Mrs mimo filled in graciously and kept her um Vision moving forward I know you may have a question about the library that was mentioned earlier but um otherwise I think she's done a great job over the years of of really tracking um and
129and making adjustments where needed um if you have questions I'm happy to answer no it looks great I love the proposed class sizes it looks great okay thank [Applause] you you can go home Carissa okay schol all right can I start um just talk of the mic yeah I think last year you had expressed a desire to um improve the library and I only saw like a $9,000 increase in here so is that what you had in mind last year or is what you have in mind which sounded pretty Grand not not reflected so we we decided that with the library approach we really we really started some of that last year we were able to move forward with some of the equipment purchase from uh last year's money which if you've seen the library
130lately that actually we ordered it in I think April and it just came in in like November um so that is the first really the first phase of it we ordered some the circulation desk we're changing the location of the circulation desk um there is some facilities work that has to take place that would have to be done over like a school vacation period like the summer um so that's probably going to be more reflected in Anthony's budget um our we did a lot of work inh house with moving um both bookshelves and things to be able to create create the space to have that Library classroom where we can now have kids going down and engaging in that active research so it's it's just kind of being done in phases okay same question are
131there things that you didn't include you would love to have uh always but right you know there also a uh fiduciary responsibility to the the community so uh I mean I've seen some pretty exciting uh Innovations going on um I I tour a school recently that had an electronic vehicle lab um I think about our robotic students and how excited the robotics program gets um an electronic student uh an electronic vehicle lab basically combines the best of Old School Technology classrooms and and modern-day technology because it is everything from the actual physical building of the vehicle down to the electrical wiring and the programming of the batteries and the charging systems um it is a a a pretty impressive feat uh albeit a rather expensive one to undertake um was that a Long Island School
132it is yeah um another uh you know I've seen incubator spaces that provide truly into disciplinary learning um you know we have uh in our budget this year one of the increases is to actually give Miss oswal back a media section for her classroom um if you've been in Miss oswal oswalt's classroom you know it's kind of like a American ninja warrier course um so being able to get some of the multimedia equipment out of there and into an adjacent room that will be retrofit to be a media lab giving her both sides of an art classroom and a media lab that is in our budget um an incubator classroom uh would be a classroom where you have a business class uh an art class a technology class all sharing the space and it goes
133from conceptualization of a product to the design of it the advertising of it done by the art students to the fabrication of it done by the technology students and I've seen a lot of schools that do that will run their own in-house kind of like Shark Tank uh where the kids will come up with an invention and actually fabricate that invention and then pitch it so it really brings all those different disciplines together into so um and then of course my Big Ticket big big ticket and I know Christine's already looking at me is I I would love to change the food court cafeteria it's yeah institutional for lack of a better feel um so to be able to bring that up to more of what a college food court would feel like for our
134students um and really kind of maximize that space as opposed to having that assembly line walking through in single file with your tray um but that is a rather large undertaking excellent you don't want the digital the digital board anymore I'm work on the ptg for that one oh okay I don't want that on the road I think we talking something the cafeteria you're talking about the digital board on the road right yeah okay you know I have I love you I love everything you say but I hate the digital board on the road so much I'm not talking about on the road okay okay as long as it's not on the road it's just so peaceful on the road I'm talking about as you leave instead of having a piece of wood with plexiglass
135over it that we put posters up in yeah having a one so like but it would be like not on the road it would be as you're driving down the driveway to leave the property facing our property but not facing like not like you're driving by yeah you wouldn't see you wouldn't see it driving on so people leaving the property would see scrolling announcements great as long as it's not like Welcome to our Casino that's fine that's how it feels to me that's I don't know I know they have it at um well I'm not going to name other schools who I'm recording but there's some other schools that have it and it looks a little Casino like okay but inside cool love it so much better than that board see I told you everything
136you say is always so smart why did I doubt you thank you so the these are three good ask and actually you know to have an entrepreneurial kind of spirit at the school to promote that I think is would be amazing um again is this something we should work towards or is this just a wish I mean I think these would be great ads so we we probably have the framework for for something like an in-house Shark Tank um we probably would need to do a little bit of upgrading in terms of fabrication equipment um but we with our Virtual Enterprise classes and our College business class we already have the framework for the business side of it um the art I mean we have unbelievable artists in our district and and our teachers are
137unbelievable professional practicing artists so we probably have that that side of it covered as well maybe a little bit of upgrade equipment wise for some of the digital um advertisement design and and branding design that would be done um but really the the space to actually do the fabrication of it to be able to come in and present in that Shark Tank um and it really has if you do it right it's got the potential to really be a fun Community event where you reach out to people in the community to serve as the sharks so be it um and I've seen school districts that have you know large scale versions of this where kids have actually earned patents and schools that do it as part of like an alternative pathway hey here's here's your
138final your final project is to actually get up and present in front of professional businessman yeah absolutely well let's keep working towards that hopefully great if everyone if others agree [Applause] Athletics to go home too Dan you have to stay no I'm not kid [Laughter] you what about Michelle yes that's Michelle and Caitlyn too you guys could go Athletics all right I'll ask my oh sorry go ahead no you go ahead you all right I'll ask my question ask this question no this is an easy one I just wanted the wish list question because that's going to be well she was trying to ask this one the presentation yeah cuz I thought this would be an easy one so um last year you asked for $50 $11,000 more for awards championships and videotaping how did
139that cost go down we're still waiting we're still getting Awards we're still going to championships is it the videotaping was that like a one-time deal uh yeah so basically with the um en nfhs cameras that we've installed along with using Varsity media for our Varsity Sports was able to condense that cost because the cameras have been installed now and that is uh beneficial to all of our uh teams that's great thank you um I had a sort of question on uh coach salaries and official salaries so just as a percentage they seem to be a lot higher are we like are we adding more people or is it just to cost more to get people so that has always been a question that comes up all the time so part of that is through the
140HTA contract the other component to their salaries is when you retain coaches uh their longevity and their years of service the other component has to do with postseason play when I know I'm projecting we well I'm not projecting I know we're a Class B school let me give a perfect example our last regular season basketball game was February 11th we didn't play the county finals till March 7th if we continue on hopefully tomorrow um and we go further we could be playing on March 21st every day is a rate of pay for both coaches and when we have teams that are so successful um that is part of the process of what we have to plan for we also did had um flag football um there are many times just so you know when we
141go through the sports with the coaching salaries if we had um one team in the junior high level this year I will only put forward one team to start for the following year based upon numbers and based upon that's why we have 30 days with family ID I communicate to district office uhoh you know or positive not uh oh really sorry is we have 46 kids came out and I need to add a third team or a second team and that's where that contingency money comes from this year's seventh grade right everyone played like every sport every season right now I think tennis too I mean it's right there was multiple teams and multiple kids and right it's great the data that I can always break down so the entire Community can see but I
142did it actually um the other there was another meeting we had and I was just playing with all the numbers it is a 81% of the student population competes or participates in a sport at some point from 7th through 12th grade that's great obviously it's different in different seasons based upon size of rosters but that is true thank you and some of them in junior high participate in like six Sports a year that's true too that's great thank you every year 81% or is it one time so since for 13 I have all the data from the 13 years this is my 13th year we have gone from 73% to about 82% um of a class every year fluctuating based upon different great great you great a question um I noticed that there was some
143equipment in the new gym and the field house that's it's I don't know if it was being currently used or being stored there do we need more storage space for those gymnasiums what could we do I would love storage um I it's been something that has been discussed a lot I am doing some research uh to get some quotes and ideas for storage that might look a little bit more uh easier on the eye than the gray containers but yes um the when we did some of the projects and the back room which we gave back to music this is a little history really quickly um the dungeon when the fitness center which I call the dungeon which was the old fitness center is now like where I store a lot of equipment Big Ticket
144items I mean it's up and downstairs it's in the so I store a lot in the back of the new gym so like for example tomorrow all those boxes if anyone's been in a new gym they'll be done because I'm Distributing lacrosse equipment and um baseball equipment tomorrow to uh for the spring season then I clear it out but to bring it up and down and up and down but if I had something right outside in the back that would be ideal to be perfectly honest with you yes and that would clear out all the gym space so it would be we've always had the beauty of our gyms when they were constructed I mean obviously I wasn't here for the the new gym our space around the outsides is like from a state safety
145concerned and I know that we've had this conversation we have more space than almost every school around um but that's why we have to use those areas and we with everything is housed in a junior senior high school so there's a lot of equipment that we have that we just don't have other locations to put them that's why we try to keep everything on the outskirts of the gym oh it might be cost neutral I mean we leave equipment out in the elements and it's getting worn down like those new tennis screens are already deteriorating after a year cuz they were left out instead of taken down and stored I assume they weren't taken down because of storage lack of storage or yeah to put those tennis screens that were purchased last spring um the
146to put them up was a pro like a tremendous project um and they stayed up and we have extremely high winds up here yeah um I got the idea for those windscreens passing scas at high school and they took theirs down so I'm I do agree seasonally they should come down um they are but to put them up and to take them down each season no different than the batting cage uh with the netting it's a Monumental project not not saying we can't be done can the kids help as kind of service they can do service no that would be a question that uh could but I don't know how we would feel about that I wouldn't want them standing on ladders no not that part but they could roll them up yeah cuz to
147leave them out they're getting ruined and they're not cheap I mean give her a sandwich no they were not and they were um fully customized and they were the top of the line are they under warranty so that I I've been in communication um and I contacted Pioneer uh the company today and I we do enough business with them I believe I'm going to be able to finagle a replacement um even though they're not really under warranty but I think I'll be a I mean you can see the screens that go the wind go north south where the ones got worn the ones that were East West against the um the woods didn't have that type of wear the wind screams on tennis courts again there's a lot of history to this too like I
148we put them up the first year I got here we had none we bought you know not customized they blow away immediately we have extremely high winds up here and that area that blows them and we even put metal um we sent uh grommets grommet out out there not like regular zip ties and they still blew them off so it's just something that is a problem that I don't have a complete answer to because I didn't there's I looked into one other thing and it's just not pretty on the eyes but seeing the tennis rackets CS it looked great they're beautiful it's just the problem of the weather but yes I do believe taking them down seasonally especially if I can get these replaced will be the way to go great and then you said
149you had another wish list oh no I was joking you don't want to hear my wish list yeah we do well we have a lot of projects that are coming about um there's a lot of uh conversations regarding uh the scoreboards and uh the bond project that is still for the indoor scoreboards quotes have been found um and have been submitted in and in conversations and uh joint projects with uh the Seahawks booster club of course um but I was just going to make a joke like I wouldn't like a dome I would love a hockey rank go we put a dome over the tennis court then we don't have to worry about wind screen you know lights on every field uh um but to be really pool throw the pool in the pool is
150a totally different conversation but there is one thing to be serious is what the number of events that we host there would be an idea that I have had conversations with um Mr Clemens once uh before Joe melari Lighting on its walk up to the upper Turf yeah that's a good idea when we host big events because of our one exit out this is like a real thing obviously a dome is I'm I'm kidding but we escort teams up there and it's very dark at night um it's very easy to get our Spectators out because that parking lot is so great but if we had some additional lighting um on the walkway up to the fields and there is a uh ways to do it would be something I would love to see couldn't you
151temporarily do like solar lights say solar lights we used the portable lighting that we have on campus already we place them strategically around it's it would just be much nicer if we actually had like light posts and it's a on a walkway to the upper Turf that would just be a great I'm sure less money have to run the scoreboards you mentioned are they in the ask or that's additional so there's a couple of conversations there with the scoreboards there's one that's in the scoreboard boards for the Fieldhouse were part of the bond I broke down to scoreboards strategically based upon what requires replacement sooner than later and then the bigger scoreboard project is one that needs to have conversations with um the district uh the Board of Education and the booster club uh because
152um that would be the video scoreboard that we would like bigger number is that something we should try to get in this budget or no well if we were going with the bond project first I think that would be a nice wow if that was a possibility because that's already there and the quotes are done then I was looking to potentially replace baseball softball uh the upper Turf the new gym Pro before the big big big project because it was going to be jointed in the in the bond we have set AI set aside just under $175,000 for the scoreboard in the Fieldhouse Joe actually Joe sent me something yesterday and and Mike and I were talking about it uh the current scoreboard in the Junior Senior High School Fieldhouse is older than I've been
153here so it's 30 years if not older and they don't make parts for it so one of the ways we're looking Joe is actually looking to get uh quotes on this to replace the guts because it just has that classic look and it's like nothing else it is I would hate to see that go it just looks great but then put a video Scoreboard on the back wall we would be able to double use it not only for events athletic events but also for graduation we would have to rent those boards would be there even an event like Thursday night sorry absolutely like for Thursday night and we were guesstimating around $200,000 total Joe was going to get like closer pricing for that uh from detronics will it will it get too hot in the
154Fieldhouse with all running all those Electronics I don't think they generate much I think they're all LEDs so it's nothing really no we have a very the Fieldhouse is a very unique space that most no school has high school so the foursided scoreboard would just really need to replaced exactly the same just a new one because the lights would just need to the the bulbs the back wall we just want to make sure that we have a person that comes in D Tronics is usually the company that would price things out for us um and you know that the back wall of the Fieldhouse can um hold the scoreboard the there's a scoreboard there already so we really would just be taking that scoreboard down maybe going a little bit bigger and putting it there
155and just now when we replace you add the video concept to it where we already have the video scorers tables and our students have already done a lot of the graphic work and everything uh through the sports media organization so it's been fantastic and the kids seem to really like it very good thank you thank you thank you very much thank you next curriculum and instruction you said that we're ready anyone have questions for Jen do you want to let Mike Go Mike knows you can go Mike likes to St okay okay thank you Mike do anyone have a question for Jen can I don't if you have no questions I'm just GNA point one thing out one correction that I I do need to make and I I spoke to Christine in other professional
156tech services uh where it's 6,194 I inadvertently included our upk it's the extra $300 per student um and that that is supposed to be in a separate code so I apologize for that oversight so that will be reduced by about 10,800 perfect but that'll go into a different code correct we'll just move it to the right code thank you Jen thank you great great job thank you thank you Jen good too bad J can't go home Nico hi everyone hello evening Nicole do you want to be here do you want to be here or you want to be on your number slide I think it just depends on the questions but I stay on that slide for now okay so the slide that you see right now is the proposal of an expansion of the
157co- teing classrooms and also a redesign based upon A needs assessment that I did this year so as the community knows we were very excited this year to launch it this was the first time that Co Spring Harbor had Elementary co- teing classrooms so we're very excited and regard to the successes and I just open the floor for questions I have a question I was unsure on this so with the new proposed ICT program model um where we're including more classes and then the discussion it's not on the screen of the high school too um is will there be additional like where are the additional teachers needed and how are we moving around the teachers we already have does that make sense cuz we're building off so with the new proposal we're going to have
158to hire new special education teachers okay um Westside in particular you'll see with the breakdown of FTE um that has the largest increase because we are adding two separate grades So currently they do not have second grade we are anticipating a larger number this year coming from Goose Hill that the home school is Westside Lloyd Harbor the reason for the increase is maintaining our staff but also looking at increasing the amount of time that our special education teacher is in the room so currently for those of you who are aware we have the special education teacher pushing in the double Ela and the math and then we had a te teacher assistant the rest of the instructional time we have run into some challenges this year in regard to the hiring of Highly qualified teacher
159assistants as well as many maintaining them um and for staff consistency purposes as well as all the other benefits that I indicated with the new model that we can go over step by step um that increase of Lloyd Harbor is looking at each grade level having a full special education teacher as well as a general education teacher in the room so that also goes hand inand with small group size because the big benefit of ICT for all children would be that small group learning so it's gonna be full it's G to go from half part-time to full-time that is the proposal that I have um right now just so you know this is what I feel as the highest level of ICT services that I'm proposing to you so if the board would like to
160consider any Cuts you know I have other proposals but this is what I feel would be optimal uh for what our needs are right now and like you said Christine two grades at Westside currently don't have ICT the two grades at West side that don't have it is second grade and sixth grade and as you know we did make the commitment to our families that our fifth grade would be moving up to sixth grade uh and as I shared our incoming first graders we do see a large number those meetings have not occurred yet and we're hoping you know the board would approve it so that we can have those conversations with our families Lloyd Harbor does have all grade levels currently so it would be that redesign across both schools and the other expansion
161would be Goose Hill I would like to to include Goose Hill uh for next year and based upon our needs we are looking at doing uh grade one for goose Hill which would be a nice transition for Westside and Lloyd Harbor for the following year what's a a point on the second line a 0.9 teacher look like so there's a calculation that we have to do for FTE it doesn't make sense because honestly it's a it's it's like a full-time teacher right um but we do break it down in regard to the amount of time that it teacher has to teach and the preps and all of that so we do look at that and that's the FTE um in regard to secondary teacher just so you are aware um based upon the number of
162students at Lloyd Harbor that are in our co- teing classes uh they're going to be moving up to the junior high next year and then even though Westside does not have co- teing classrooms there are a number of students that we would be recommending for co- teing next year I completely agree with you the FTS you know it's like what is a 0.9 what is a what a person right um and keep in mind teaching four and a half classes that's what that really means each class is point two oh and then that like I didn't know that the five classes at the secondary level still learning a little B more challenging at times thank Youk you thank you certainly putting dollars into instruction seems reasonable so thank you yes and as you know I
163mean last year when we did launch ICT I did reduce the budget over $100,000 to have that launch um so I do know that the amount is significant that I'm asking for this year but when you look at the budget for 23 24 compared to what the budget would be for this coming year it's about a difference of $113,000 thank you any questions about the chairperson position okay thank you Nicole you can go [Applause] home still on hello everybody good evening um presenting to you our technology budget for next year and I'm open for any questions if anybody has any questions yes will the new student IDs that you're looking to put will they work with the Salto locks uh like are you going to have to replace the locks on the doors like is
164everybody going to no so what we're looking at is a program so in some districts they have scholarship we're looking at something else that's called School pass uh where students will be able to when they come into school late they'll be able to scan in so it's not to open the doors it's more or less to give them the freedom to kind of come and go and um making sure they don't have to go in and get a paper signed and do all that process so the staff won't get those no oh okay yes sta IDs are St it's really it's really tracking for the students to software we we look to do scholarship three or four years ago but the company really went sideways and we pulled it out of the budget okay yeah
165a lot of districts are moving in this direction we see that sometimes you know in nurse's office they'll have the kids just go and scan into the nurses office or the guidance office uh sorry counseling office um just into different places in the building sometimes they use it as a hall pass they'll go into use you know the restroom and they'll scan in there just so that there's some kind of accountability so it really is just all I was going to ask about that so we're not going to be tracking when they're going to the bathroom pass cuz that is a we use School pass at my school and we don't track going to the bathroom um but I know that that's a concern that people have when they hear School pass that it's like
166like hyper monitoring the children okay yeah this is more about you know when kids are coming into the building it's nice to be able to let them come into the building instead of having to go to the office and having to get the person there to sign the paper and sign they could just scan in we'll record everything print out the past and they go on their way it really Cuts things down and also accounts and writes back in the attendance where the kids I was going to say so for the parents too could they just go in then and update their school pass then and say like we'll be I mean I you know now we'd email attendance and say will be two hours late you could do that or do it through the
167parents gr okay great thank you anything else it's a healthy budget it's got a lot in it of everybody's so the increase of $93,000 for uh equipment right I mean we always replace lap laptops uh is it mostly the ID printers and scholarships the scholarship is expensive that's you know it could be anywhere from 20 to 30,000 but also the iPads in the library those Library iPads are for Lloyd Harbor and for Westside right now they have different versions of of iPads they're out of dat so they don't update at the same time so you can't have kids doing activities because one kid's up app won't update while the others will so we're going to get them all just new iPads as well so that's do we lease them though or we're buying them we
168buy them oh we do okay okay I don't know if it goes in this budget or not but we talked about a room having critical um technology in it that needs to be kept at a temperature we were maybe going to have a a redundant um just to that room cooling system with a backup generator is that something you're requesting this year or would that be in this budget no that's actually it would be in a facility capital yeah but it's a wish list item okay it's probably a good one M all right thank you all right thank you everybody thank [Applause] you Nicole you can go home okay Mak sure Brian and Megan you guys could go home too I'm thinking you you guys don't have present you guys could go everyone who hasn't
169gone can go home it's up to you if you really want to say there's not extra points no believe me there's extra points for going home we need you here tomorrow I want to go home too good night up okay who has questions for Anthony I understood you understood everyone um there's two let me just say there's two there's two slides here it's the operation of our plant and the maintenance of our plant so this is I guess we'll start at the operation of the plant let's see we've got lots of toilet paper we don't need to buy more we're we do well with supplies okay supplies I'm just going to go to the next slide just so because there's a lot of utility costs on here these are just the department of labor look
170back over the prior year of where where some utility costs there have not been B big changes over the last 12 months other than in electricity okay just so you see why the budgets are pretty much the same then we go to maintenance so utility repair and maintenance rpz testing is that the um oil is that the underground storage tank testing the rpz yeah the rpz is a backflow prevention devices that we have at each building uhuh oh to reduce pressure zone so they come in and they have to just do a certification to make sure the equipment's operating properly so we don't have a a back flow into the building and could bring in contaminated water oh okay that's good we're actually scheduling those uh pretty much in the next couple of weeks so
171the first one we we build in a a line for overtime how much overtime last year did we actually acrew do you know overtime last year I'm just curious was it around 75 or okay that's close okay I don't think I have that in my information it's okay Miss Miss CA said it was uh very close and then which is what we base our y makes sense so the um so in terms of we just discussed about maybe cooling the the stack room um building a backup like generators would that be in this type of budget or a different budget we're talking about the knock yeah that's what he's talking about yes um it could be built into into this budget if we're just talking about the the cooling portion yeah to make sure if
172the power goes off that room stays cool yeah that's something that that can be built in into how does the run that be remote now too can it all be backed up remotely now too I I wouldn't I wouldn't really think that would be an Anthony question on that so okay so we that like our phone system our Network all operates out of the Junior Senior High School and actually Rihanna if you want to jump jumping in my old role so it all operates there so the high school loses power we have certain things that are on generator certain things or not we discussed uh looking at the generator that was installed at the Junior Senior High School to put that uh the knock on there uh currently we do have generator power that little
173generator out in front where the um drivered car Parks uh that caller but it's not large enough to to operate the AC unit so depending upon when it goes out if it's in the middle of the winter we literally open the door have a fan in it's fine because it's cold enough uh if it's during the summer uh we have to do other things and we have have to power down certain units and the like it produces quite a bit of heat um so we talked about putting that on the generator that was just installed and I think we got Anthony correct if I'm wrong about a $30,000 uh cost to tie in from that generator to there that everything would be on that main generator cuz if that if that room overheated what would
174the cost be to replace everything we have a lot of things backed up that they would not back that that they would automatically power down yeah you're right they're expensive so we should maybe get in front of that if we could right yeah and just to clarify the the quote that uh Joe's talking about is for tying everything in to the the new generator is added on to the new addition they feel the capacity is in there put the entire knock operation into that so when we lost power it would bring everything it would keep everything running equipment yeah I'm not looking for that multi-million well that was the John gorillo project it was $5 million and now it's a $30,000 like that's a significant difference I'm looking for you know the kind people have
175for their homes just for that room to keep critical those are like one outside I be it's 100 kilowatts and it's not enough the I think extra one in my garage unit outside it's a big unit we have a lot of equipment in there okay yeah but should shouldn't we you know I I know that was your recommendation right um Miss F A Dr Fon so I I think we should consider building it in a budget what if what if that equipment gets fried it it's we'd either have to replace it or is it covered under insurance or is that going to be a loss I mean I'm not looking to waste money I guess it depends on how would we go down but there at Le there would be some downtime if we had
176to replace it okay okay we we do back everything up so we would be able to replace it back onto a new server that's all backed off offsite in the cloud the images okay thank you than [Applause] you next we have school safety here we go good evening Hi how are you good thank here does this have that fencing we talked about in there this isn't in this no sir no okay do that this year what is the charter bus inspection I'm sorry the charter bus inspection you got to ask in the microphone sorry the the charter bus inspection Kate asked yeah so with that is sure when I came here what we're doing now is whenever we do um you know field trips they're having the guards inspect do some type of inspection sheet
177which I feel is a liability they're not really trained in that they're actually signing it I have no training and inspection and they're asking them to inspect on that sheet are things like checking the grease hubs and the you know inflation of the buyers those are things I don't think a guard with no expertise in that field should be doing so I looked into it Bose's office at service I know I've been working with Christina on it and they'll come out prior they have do inspectors they handle it it's not part of the school district anymore it's kind of all for our plate which I think protects using that's great and they're experts then thank you good job is there again anything on this list you'd like that you didn't ask for you know I'm
178going to ask the superintendent to cover his ear I'm not a tech guy I'm a I'm more worried about the people behind the tech we have great Tech here he did a great job Dr fton does a great job but I'm more worried about the people you know the equipment's only as good as the people behind it yes there's nothing more secure than the jail and people escape jails not because of the equipment because of the people so my focus is on training making sure the guards we have here are doing their best job making sure I have the right people and the right position that's my whole focus and this budget addresses that or it does y yes sir great thank you very much thank you thank [Applause] [Music] [Applause] you and last but
179not least are just any other codes that we may not have spoke about in this process if you want to oh I'm not going to work for three weeks okay good at least okay okay was that it thank you thank you everyone okay um so we're still like at the beginning of the meeting stand for the [Laughter] pledge um committee reports just real quick policy ad met uh we're also meeting again this week um we started looking at policy 6700 on purchasing which is relevant to a lot of what we discussed tonight so we're looking to tweak the level that bids have to be done and lower it from 35 to 20 and also put um changes in potentially to how we have to go out for competitive bids but um it it's a work
180in progress the other thing I think um we were not done with policy 5500 um I I think it was on for a second read tonight we may need to pull it because uh we're waiting for uh Council advice on one item okay that that's the policy around student information and we're meeting again on Friday we're meeting again Friday and we'll resolve it we'll put it back for the next meeting so okay thank you policy policy you work the hardest of any committee thank you there's another committee meeting sorry go ahead professional devel professional development you're also valuable thank you just complimented them so much okay go ahead um we met on March 3D um professional it was discussed to have um professional development to improve the process for recommending Advanced coursework um along with
181a data collection system for Behavior classroom management PD and a single theme Focus for all PD for each school year themes for the next year was discussed some takeaways from our discussion where that staff enjoyed time collaborating with colleagues they like choice and PD offerings topics of AI and canva continue to be um highly interesting to staff and it was suggested um more time to practice what was learned in the workshops we also discussed the overall improvements in the surveys returned now that we're using QR codes that's it anything else Jen okay thank you so we now are going to move to the first audience to visitors um Cold Spring Harbor Board of Education and administration welcome your attendance at board meetings audience to the public affords residents an opportunity to address the board of
182education on both agenda and non-agenda items each resident is allowed to speak for 3 minutes this is not the form to discuss student or staff specific issues please contact the district separately on these matters yes Mr Larson come on down thank you hi Joe Larson Lloyd Harbor um I would like to request audience to visitors get moved to the top of the agenda so that there's somebody I can talk to here yeah you know what it used to be I always thought I thought that it was earlier typically no I mean the very top so there's least people no I'm just K oh just so like everyone who showed up was here yeah listen to me so now seriously though my point my my real point for this evening is though is for the last
183several meetings we continue to see black shirts show up but there's no explanations for what the reason is on why this is happening there's nothing shared with the community on what's the sticking point with the negot negotiations I would have hoped maybe that a black shirt had been here that they could stand up and say like what is unfair about the contract what's unfair about the negotiations um because we all saw the Newsday article where we are the highest paid teachers um you know and I did my own little research but so if it if it's a money issue I'm not sure what that is because if we're the highest paid where are we going to go from there um but if you look at our rankings we're ranked 27th so why are we the
184highest paid but we're ranked 27th so if it's if it's a money issue I'd love for somebody in a black shirt to explain to me why they deserve more money when our rankings are not consistent with what we're paying and if that's not the issue can somebody just explain what's going wrong with with these negotiations what what what are we doing that we can't get our teachers a contract Dennis I have a question so we can't answer that but do our community members able to attend like an HTA meeting and ask them so that would be under the rules of the the teachers um Union can you give Dennis a microphone microphone supposed to share with you I mean they would be governed by the rules of their organization so I would have to look
185at the rules to make a but I I would suspect they're probably closed you know given that most or teachers organizations would have a closed meeting um so yeah but but the board cannot answer that question in public you know session tonight thank you you're welcome that's it thanks guys thank you anyone else no okay all right we're going to move to the approval of minutes um we're going to do February 11th all were present may I have a first Kate may have a second Heather any questions all in favor February 26th also all present our attendance has been excellent um any oh first a first Lisa second Heather any questions all in favor thank you all right we now move to Personnel recommendations um of the superintendent neither one of these is for this
186right no okay um we will take appointments on pages two through 10 as a slate may I have a first Heather may have a second Bill any questions all in favor okay um we now move to business recommendations we will take donations budget transfers Health service contracts claims and auditor reports on pages 10 through 12 as a slate may I have a first Kate may have a second Bruce questions I have a this includes the um getting the money back from the projects oh that's that's next okay thank you okay all right um all in favor not sure thank you okay oh change orders thank you we will take the five change reduction change orders on pages 12 through 13 as a slate may I have a first bill second Mark any questions so so
187last meeting we tabled it this meeting we're taking it yes so we did um for we tabled for we tabled anything that was related to the bathroom that we had questions on and I did ask Council about whether or not it was appropriate for us to sign it with the questions that we had on the project and the answer was that it is still okay to sign and accept the money back while we're still asking questions and we also pulled them out as a separate section and then did a little more wordy at saying that's reduction so it's more clear as to what these were very good so I have a question on chain just related to these so I see we're getting 128,000 back is that cash or is that just money was moved
188from One Fund to another great question the way it works is the contract signed with the contractor I'll use an example $300,000 built into that contract is a $155,000 allowance that contract actually gets filed with the state of New York when you are not using an allowance you need to tell the state that your contract is no longer 300,000 it's 285,000 that is how that contract gets revised up in s by a reduction change order you did not use that money so the contractor will never be paid that money therefore you will never get building Aid on that money because you never expended money so it's only a billing change so we won't get build that it's not like we ever laid that money out that's correct okay and and these are um are these
189all allowances being returned all these numbers yes because I how how much do we have out in allowances that we got this much back right that was going to be my question too what else is out there each contract has a different allowance on it on the building plans that are developed by the architect so each plan and contract bid document has an allowance built into it they could they could be different is the is the answer yeah because I mean bathrooms kitchens cafeteria um just on just on item one is 58,000 returned the allowances we're seeing were like 5,000 each on the change and then two of those allowances were actually taken I don't understand you know how many allowances were out there and and how much money's coming back I'm also I was
190very concerned to hear that the allowances have determined whether they're going to be taken or not with you not being involved or Mr Clemens not being involved it's between the architect and our construction manager that is true that is the that is the process yeah we got to change that there's oversight I mean I think the way it's set up is that Park East and gillo have to work together and that's the oversight in some form because Park East is working on our behalf as their construction managers looking out for the work but we can always add a different another layer yes we certainly will yep but but in this in this change order in each of the documents that support those change order for example that $58,000 come was actually a original change order
191of 65,000 it's in the supporting documents to I'm looking for the allowances though the total allowances that were taken and that are being returned and we need to know that number you can't get it tonight but we need to know it it's attached to each of the backup so when you follow when it says the allowance total was 65,000 and we're being returned 58,000 so each one of these has an attachment in the agenda and the agenda identifies with the total allowances that's only for these five contractors yeah what else we don't know what you're saying we don't know what else is out there yet until it we can get a list of that from there we can get a list of that that would oh what has been put out but you don't know
192what could be coming back is that right right correct since we're not in the approval process but we can try and we get an update yeah we should have that since you have been in the district how many allowances have been returned like this this is the first since I've been here this is the first time why is that why all a sudden because all of the sudden we asked questions and all of a sudden the money came back are there allowances being returned when you've been here how many years eight or no no four my third year third three years years this is the first Return of the bond money um projects that are out there so this is really Capital work that's really started up when we um voted on the bond this
193is the first time they could have come back yeah they're closing out these vendors um after completing all the work this is part of the close out process have there been other items closed out that we have not gotten allowances back there may there may have been cuz I'd like to see that list of how many projects where they took the full allowance all four trades cuz if that number is consistently they're all taken and now all of a sudden they're not I just want to see that we list a great question get list thank you thank you okay everyone else good all in favor thank you okay um I've lost my place additional business sorry Alex you have three I'm on a different script what three three Walk-Ons when you get to this section
194okay thank you sorry I just need to get to my page here um oh this is special education is that where I am additional business matters additional business matters thank you okay um we're going to take items on page 13 as a slate and these are not part of this right you're going to take items one to four as a slate but with three additional Walk-Ons I don't have three walk I only have two walk on okay so the three the three walk on are the literary lunch author the stipulation agreement that was being signed and the Attorney General letter I didn't think we needed anything for the literary lunch in author as a matter of fact I noticed that I signed something I was going to ask you about it but they signed that
195they signed the contract and returned it today which contract author Unbound is it a fee a contract um Alex did you this just came in like during our what's this one it wasn't it wasn't insurance coverage again for the author no it was Insurance comments okay oh okay that's the indemnification agreement for the author do I sign something that's what you said that's that's what you sign what is that now that is the indemnification agreement that they were given to sign as part of their coming on coming on campus and insurance information that's what it says I thought we were it was all in motion I mean it was in motion already before I mean I didn't know if they weren't signing any indemnification they returned it today do we need that I mean they're
196coming we do it for all of our vendors that are coming on site and what exactly is the like what is their insurance how much is I'm not understanding the question like okay so what kind of policy is it you're saying they need insurance is it like $2 million policy what what what is it the the the the indemnification agreement says they need insurance but we didn't necessarily say that you need all the insurance in place we what insurance does it say they need whatever the ner recommendations are what was that specifically I have to look we had there's a there's a list of them SO2 million you know there's a list of them they made almost all the I mean authors Unbound made all the requirements pretty much they were close but weren't you
197instructed that we didn't need to have this level of insurance on a author and you were told to cease and desist from doing they already provided it they already gave us the document the Certificate of Insurance no just came through I'm out of my mind this seems to be something that we have to discuss because I I I don't want to go off topic but I think International night there was a lot of things that didn't happen like a mariachi band and henna tatos because of insurance reasons so this just has to be something that we're looking at because a little Mariachi band's not going to have a $2 million insurance policy nor do I think that we need one for them to come here no I know we had a resident who couldn't hold
198have parking because they couldn't get enough insurance for their daughter's wedding I mean it's becoming out of control it's like pretty much we won't be able to do anything because I mean we had the whole remembrance table here we didn't have any we have any insurance right no one asked for any insurance for any of those people who came right Helen Patton's Insurance nothing right did we have that for Helen I don't remember signing that no it just doesn't seem consistent either not yeah I don't know I think it needs to be addressed something need to be okay so let's we're saying we don't need any insurance for I I just I I had my understanding was that that was taken care of prior to this meeting we we definitely discussed not requiring that level
199of insurance and we discussed it we didn't even check that they even met all the requirements they they they sent in something we just accepted it but we were looking for the indemnification agreement were they told that if they didn't get on the agenda tonight that the author wasn't going to be able to speak I never said that to them okay all right I I don't even know where I am now on this I'm Flor just I'm afraid that if we don't do it can they still can we going to mess them it's ultimately up to us if we allow I I don't I don't even have it in front of me I don't have it as a walk- on item I was told it wasn't going to be part of the meeting I I'm
200not thrilled all right well I was handed it as a walk on from Liz so I'm okay I I don't have it though could I have it so that I can walk it on to the meeting then yes do you do you have the other two only because Joe gave them to me at 7:29 she said she just got it so we didn't have it when we did you pass that started that's okay all right so where does this one go now this is additional business matter so we're in section six additional business matters so we have I need a motion then to take to add to the Slate the the author for the literary lunch a letter of a the letter of agreement with the Office of the Attorney General and a stipulation agreement
201settlement with a particularly employee a particular employee dated March 11th 2025 the board president is authorized to sign the agreement can I take them all as a walk on together I do I have to do them individually do them individually I think it's better practice okay so may I have a motion to add the literary lunch author to this slate Heather second Kate all in favor um may have a motion to take the letter of agreement with the Attorney General's office and add it to the Slate is that what I'm doing now or um given the importance vote on it separately we vote okay so I'll add that I will'll do that later so let's add this we let's just add the literary lunch and author to the Slate we the other two separately okay
202um all in favor of taking items one through four question okay so um we have in there a telephone contract and it talks about an audit of equipment and they get half the savings what what is this and why can't we do it ourselves I'm GNA ask Anthony to speak about this vendor and this contract Anthony you still here do you know what the details are yes this this vendor goes through all of our bills which we've attempted to do but it's it's it's difficult for us our staff to devoting the time to get this done because they're on the phone they're holding on this company comes in they go through see if there's lines that are no longer in use or if we're paying too much or paying for services that we don't have
203and then whatever money that they save they get their percentage for saving us that I I looked into this briefly myself with I guess other clerical that were here in the past and it was just too difficult to try to make any progress with that how many how many lines do we have that we wouldn't know what um is in use anymore like isn't shouldn't there be a good way to keep track of that well I when I first got here I found an old list and we started to try to track some of them down we could verify but there are some that don't give locations their numbers we've tried calling numbers and we we don't get anything we have a list of about um I believe we're in the upper 20s maybe 30
204if I have that right of like cell phone contracts oh no this is these are like uh land lines throughout the uh the district like actual like you know the regular phone lines so like there's some phone ringing in a boiler room yeah and and we think the money we save is going to be more than the money we're paying this service it's a perent they just get half the money they get half the same but they only so how do they calculate the savings they the the cost of that line for the month and then we kill the line and then they get half the cost one time for the year oh for the year right it's it's money that's saved I don't think we're laying out money for the service and then no
205I get it but what's the calculation like the cost of the line over a year and then they get 50% of that savings well I I believe it's the it's based out of the monthly rate I don't think it's calculated fully on the year good so it's one month as long as the terms are you know it's all contingency so it's up we'd be interested just to know what we saved I guess afterwards this is yeah yeah thanks good question Bill OD item Sor I guess weird right right our regular phones like in the office they all they're all digital there Cisco phone so they go through the network it would be if there's a they call them potline plan on telephone if there was something we don't know I feel like I'm we all
206are so they pay yeah we pay by the line here is that it there are two phones the the Dig we do pay for the line but anything that is a office phone Cisco phone we know ex exactly what we have we pay a license to do that because we can do 50 simultaneous phone calls at the same time okay Dr fton is this done at other districts like to clean that yeah housekeeping yeah of course yeah yes please I actually did this two districts ago and we had kind of went and started which were still and traced back alarm it's AED yeah terrific that's great thank you so I just want to clarify one thing the savings is the monthly SA savings for 12 months so whatever that is if it's $100 a month
207it's 1,200 for year asked yeah he said it it's so yes it's not but it's only for one year so the year like yeah so after that you save yeah but then you're not paying it moving forward we're spending a lot of time on it's a good it's always the savings okay it's interesting but it's also late to spend this much time on it okay thank you okay all in favor thank you okay so now take a motion to add the letter of agreement with the Office of the Attorney General um as a walk-on item to the agenda may I have a first bill second Lisa all in favor this is just to add it to the agenda now we're going to vote on the actual letter of agreement which is available on the website
208for anyone to read or will be available will be available on the website by the time you're listening to this it will be available on the website right yes okay later today may I have a first Heather second Bill all in favor okay um the second item we're going to add take a motion to add to the agenda is a stipulation agreement that I just read before uh may have a first Bruce second Kate all in favor thank you and now we're going to vote on the stipulation agreement um should I it again yes okay resolved that the Board of Education approved the stipulation of settlement with a particular employee dated March 11th 2025 and that the board president is authorized to sign said agreement May did I already have a first no may have
209a first Heather second Bruce any questions all in favor thank you okay if we're doing board voting can I ask for uh permission by the board to review video of kids exiting the school I think we're going that's in the discussion portion at the end of the meeting okay I didn't know if we had to do voting stuff now oh okay no we just vote as we go we'll vote as we go I'll give you the high sign when it's your time thank you you're welcome okay so special education reports we will now take CS cpse approvals on page 1 13 and 14 as a slate may I have a first Lisa second Kate any questions all in favor thank you okay uh we are now going to move to a second reading in the
210ad adoption of the following policies on page 14 but I think I need to take a motion to remove one from the agenda to table it table so we're going to table it's uh Student Records is that what it is one and two one and two one and two okay a policy and a oh the policy and the regulation I see okay so policy the I'm looking for a motion to table policy number 5500 and 5500 are the regulation related to that policy may have a first bill may have a second Lisa we've already discussed this anyone have any other questions all in favor thank you okay now we're going to move to a second reading and an adaptation of policy 565 student voter registration and pre-registration we're going to vote to wave a full
211reading of the this policy and adopt it may I have a first Heather may have a second Kate any questions all in favor thank you we have a second audience to visitors any takers no okay thank you we're very tired um this agenda includes Financial reports on page 14 and these reports are for informational purposes so no vote is necessary if needed Miss Costa will answer any questions from the Board of Education and public feel free to call her in her office mark this is the second discussion section of our agenda I open the floor to any other discussion items from members of the Board of Education yes I know given uh the time I will relent and pick up these important topics next meeting I hope it's not too late anyway I'd like a
212permission by the board to be able to review video of students leaving the Junior Senior High School for the purposes of seeing how many are using the Yonder locking unlocking stations at the end of the day given the money we dedicated to the program I just wanted to do my due diligence as a board member I creepy creepy it's a Dennis I it raises M microphone yeah oh sorry there's something more legal than it's the the the request ra raises a couple of legal issues and so it concerns me um not you know obviously Mr I'm sure um you know the the the purpose behind it is is um you know you know for the betterment of the community but it does create issues relating to furpa and relating to a soul I'll save everyone
213time I withdraw the request I will go based on and I won't take up the time now about my research on this program and we will discuss it next meeting um needless to say I'm disappointed anyway um last on Italian how many people are we up to in aali we had five for first like they want to take the class and three as alternates you don't take something else they get how low a number would we still run the class because I do want us to get a third language off the ground some of that depends on how the other the numbers pan out and what we resource we have the building at the FTE so we're starting that tomorrow so we could take that that's I have to say on the low having five
214and I know it's late I'll just say this I thought about it after the last meeting and I was told you know culture food history helps you learn the language I know Italian culture food and history and I still don't speak Italian so I think that we need to focus less than 40% of the class on those items and you know it's late let's do Italian as a language less is a uh a food and you know history class and that's all I'll say on that right now in the interest of time I I think the board seemed to share your concern when the conversation was that all language classes have that much culture as opposed to language instruction so that's a great topic for another meeting right another meeting and I'll get to okay
215other things at other meetings next meeting hopefully more streamlines so I I yield back thank you okay Mark we appreciate it all right thank you um may I have a motion to Lisa may have a second Bill all in favor thank you everyone good night good night