001Um everything's trending uh the way it should be considering where we are in the fiscal year. We have a little bit of money here in capital outlay and this is not related to our CIP projects. This is truly um equipment that we would you know the things that we would put in a school or computers or those sorts of things. That's what this capital outlay is uh outlay is not not related to our CIP programs. And under um other uses of funds um again this is where that operating transfers comes in. Again we talked about it in a functional capacity and now this is in an object code capacity and um of course it lags because we just we don't pay those out until the end of the year. The next section is our CIP
002section. Um, partway down the page, we use fund 435, for example, to capture ADA compliance. Um, and right now we have a balance of almost $2.5 million that we can put towards those um projects that need to be done. Um, federal funding, >> pardon me, >> is that federal funding line 435? >> No, sir. These um are predominantly from the city. Almost all from the city. The only one that's not from the city is the one that's labeled um Bons Secore Cash. At one point in time, they were giving us money through the Washington um football team, but that has since sunset, but we have a little bit of residual money that we can use towards athletics in that um fund, capital appropriation. that is where we um capture the city money that comes for
003maintenance. It's the like 2.5 million that we've been getting over the years. Um last year, the year before, you know, the city took 10 million from our $200 million and put it towards maintenance. So, um at this moment, the balance in that account is about $12 million, but I know it's just because it hasn't been encumbered yet. You know, we've got plenty of projects on the books. it's just a matter of having to go through the RFP process and you know um um award whomever is going to do a project. Um and so as those things make it through the the process then that money gets encumbered um to um support the projects that have already been approved um through the capital budget. And we use fund 470 to track the um the 200 million
004initial money that came from the city that was to build um Richmond High School for the arts. And then there was some expenditures there for Woodville and for a little tiny bit for Reed. Um at this moment there's 42.6 6 million on our general ledger, but we still have some expenditures I know we need to do to complete Richmond High School for the Arts. So, we will continue to draw down those resources as we um move towards opening um the Richmond High School for the Arts. And I always want to call it George WH and it because it's been George W to me for the last 30 years. [laughter] Um, our next section is just a recap of all of the different funds that are on our general ledger. Um, and it's just very summarized.
005You can see it starts with the general fund and then Patrick Henry and it runs through all of our our grants, you know, our head start, our title one grants and it goes on it goes on for pages. um as you can as you can see here. Um and then after that section again, here's the capital projects and again it's just a fund summary of the stuff that we've talked about up above. Uh we also have our school nutrition services. Um basically a $22 million um program that supported almost 100%. It's a little there's a little bit of local money in there, but predominantly by federal resources. Um, and then we had a little little [clears throat] carryover bl from some of our art money, which was at the very very bottom. Um, but we're
006cleaning those up and then those will those will come off our books. Um, so some of the things, you know, that we're we're very much trying to >> [clears throat] >> um make sure we're in goodstead with regard to our hourly and our CBAs. Those are sometimes a little bit hard to track because you truly don't know um what the overtime is going to be or what, you know, if our kids make it through to athletic events because they've won um you know, won the conference or something, which is totally awesome. But that that's that changes and increases the amount that we end up paying um like on an hourly basis. So those are the the things in particular that we really like to track closely and are very aware of that those are the
007things that are that vary whereas most of our other expenditures don't vary that that terribly much. >> Okay, Miss Rizzy, I see your hand is up. >> Yeah, thank you. Um, Miss Brago, what is that 503 Arthur Ash Center? >> Yeah, that's um that needs to come off the books. Um, and I had a discussion with Bobby just recently about that. We don't we don't we don't have the Arthur Ash Center anymore. Um, this used to be where we would get um um revenue from uh rental like rent like people would rent the Ash Center and they would use it for events and we used to get um uh local revenue for that and that's this that needs to come off. It just needs to sunset. It's not it's not a viable um center anymore.
008>> Right. Okay. Thank you. Any other questions, >> Mr. Fernandez? I don't know if you had anything. >> No, I do not. It's pretty straightforward. I appreciate it. >> Cool. Well, that's what I have for you all this evening. >> Great. Thank you, Lynn. I do have a few questions. >> Okay. Not all of these are exactly about this presentation. So we can set up a different time if it's not relevant. But obviously we are talking about our new budget and so I got a few questions literally today. One is um when some of these c some of these categories object codes um if you're overspending or underspending and you want to transfer money how is that done? Um, if we we we internally have to fill out a form. The whomever the budget holder
009is fills out the form. It comes to me. It needs to be um I need to make sure there's money in the code they want to take it from. If it's over $10,000, it must come before you as a body to be approved before that occurs. But anything under $10,000, we just move between the different object codes. um because you you know your budget holder is going to be the person that would have the the best insight on what they need to either run their program or run their school. But yes, when it exceeds that $10,000 threshold, it must come before the school board >> and then it would show up in the next financial report like that that object code would be larger or smaller. >> Yes. Um let's go down a little bit.
010Um and there there's been some changes that you can see the difference between the adopted budget and the adopted budget is this first column and the amended budget is the second column. Um so there there there have been changes and there have been um certainly changes that were over that $10,000 threshold that certainly came before the board, but yes, that was that's that's where that would show up. Yes. Great. Another question I got from someone is how >> can I add something? >> Oh yeah, go ahead. >> Um the only thing I would add too is that um anything under 10,000 is also shared with the board. It's just in other information so that is also shared um but just in a different section. >> Yeah. So, for for members of the public, when you
011look at the schoolboard agenda, you'll see transfers over 10,000, under 10,000, and they're always listed. Um, and I always I always try to glance through them. The other question I got was, um, you know, we're talking about the budget. Um, how do we define central office staff and where would someone, you know, where would someone look through the budget to sort of get more details about who that is and what that looks like? >> From the budget perspective, we divide our budget into 10 different areas. And areas one and two are are schoolbased. It includes anybody that's assigned to a school from a from a teacher to a a principal to um our custodial staff. Um then the other areas I think area three happens to be schoolboard and that reflects the schoolboard office and
012then um um internal audit. Good lord. And then area four happens to be the superintendent's area, the chief of staff's area, and that includes um the the budget office, the finance office, the grants office, the things that fall under there. Um area five is going to be our our biggest area that's that folks absolutely support instruction. Um but they're not in the classroom and they're not in a school. I mean, everything from, you know, the the fine arts and secondary pathways and and those sorts of things. The people that lead those instructional areas but aren't in the classroom are going to be in our area five. Um, and then, you know, we've got the other one. We've got a wellness section and we have a a talent section. So from looking through the book, if
013you wanted to look through sections basically um 3 through 10, then those are the folks that aren't physically in the classroom or in a school location, but certainly support the work that we do um to educate our children. >> Okay. Thank you, Miss Brago. Yeah. And there's there are people in that are classified as central office staff, but who do support who do support sort of academic uh excellence or improvement um and and like including people that So are are principal directors considered central office? >> Yes, sir. They are they're in that area five um grouping that because they're not physically located at us at a a school site. >> Yeah. Yeah. Okay. Um, that's all the questions I had. Anyone else have any questions? All right. Well, thank you so much, Miss Brag. I
014appreciate it. >> Thank you. Let me stop sharing my screen. >> Oh, I see Katie has her hand up. Go ahead. >> I'm not sure how to stop sharing my screen. um only that um this was really helpful to go through and so thank you for that and I really love seeing like the yeartoate percentage. I don't know if I've made an explicit point to look at that before and so that's helpful like now if I know like oh we're a quarter of the way through are we lining up generally or are we overspending so I um just appreciate you pointing that out. Um so thank you. Okay, thank you. >> Oh, Lynn, sorry. I did have one more question. >> Oops. Do you want me to go back into it? >> No, no, no.
015It's about So, I know that over the past couple years, we have had increasing budgets. So, of course, our staff has grown and so one question I get a lot is what you know what who are all these central office staff that we're hiring? Um, do you know off the top of your head sort of over the years, you know, we've added more central office staff? What do you know roughly like what the breakdown is like what are examples of more staff we've added? >> Um I would truly have to look at that and and it doesn't really feel to me over the last few years that we've added a lot of central office staff. I know last year we added like the 55 um um multil language learner teachers. So, um I I find
016us going more in that direction as opposed to adding to central staff um frankly. So, I mean, we can certainly take a look at that, but um that's that's not what my gut is telling me with regard to what we've been doing over the years. And then the lion share of what we did at least last year was to support collective bargaining agreements. Um so, there hasn't been a lot of staff additions over the past few years. >> Okay, great. Thank you. All right. If there are no other questions, um the only other thing I had on the agenda was us going into closed, but that was to discuss our auditor position and we don't have any updates. So, if it's okay with everyone on the committee, we can uh not do that part of
017it. We don't I don't think we have to go into closed unless anyone's really dying to go into closed. Okay. Um uh Mad Miss Fernandez, was there anything else you think we should talk about while we're here before we adjourn? >> No, I think you've did a great job of covering everything. I don't have anything to add. Thank you so much. >> All right. Well, there we have no other agenda items. We've completed our meeting. So, with that, I can I will adjourn tonight's meeting. Thank you all so much for attending. >> Thank you. >> Thanks everyone. Thank you, Lynn. >> Thank you.