001You do roll call, right? Okay. Good. Right. Yes. Starcher here. Austin here. Kleinhens here. Pledge. We do not not on the Oh, no. We always can, but we don't t typically have it on the agenda. Okay. So, we'll move on to the superintendent's consent agenda. Motion to approve the superintendent's consent agenda agenda. So moved. Second. Uh you know uh since we had as I said last week at our meeting was it was it last week that I would do personnel um at this meeting obviously scheduled this meeting months in advance so that Amy can close out the fiscal year as close to June 30th as possible. Um, but uh it's actually kind of a nice time of year to have another meeting because uh July 10th comes soon. And just a reminder, after July 10th
002is when uh you know public ed uh in Ohio, you do not have to let people out of their contract if they would. So if we found a great candidate for some job after July 10th, it really be the decision of the other district to allow them out in ours as well if it was on our situation. Um and so it's kind of nice to have another meeting here. So, um, just some personnel standpoint, uh, two resignations, um, that, uh, you know, honestly we'll get working on filling. A little challenging at this point in the year. I'm very hopeful that we'll find good candidates, but, uh, um, John or Mark Wingard in eighth grade math and Spencer Whistler and I at the high school. Um, uh, a couple things here on the certified and and
003some good news as well. So, uh, first just, uh, giving five days for Darren and Katie, uh, over the summer here to work. Katie's pretty much been working most every day. Right now, she's back. Darren's Darren's got a lot going on, but he has al also started to do some things as well. And and, uh, you know, they really just don't have the ability, and they would do it for free, but I I think it's appropriate to to allow them to to be paid 5 days. So, we do that for a lot of our admin contracts. Um, couple great hires here uh, that we got a little later. Maggie Pickkins actually is an IS from Ashland, but she lives here in Worcester. And so she u applied and is um uh getting a job that
004was Annabell, which is the u lady you met that's taking the admin role there at Cornerstone. And uh yesterday really excited about Shaina Schwarz. Uh she is our fifth guidance counselor. Um didn't actually apply for the other jobs. kind of decided later that she was wanting to pursue um a job this year cuz she was uh she worked at Akran um in their admissions and counseling department. Uh had a lot of experience with kind of that higher ed piece, but has also has a counseling degree and had uh wanted to do that and I we're really excited. We think she'll be a great fit for that team that is now finally taken full shape. Um on the classified side, no resignations. I'll take that at this point in the summer. Uh and just a couple
005really actually um uh only one new employee here and that would be uh Ron Tree Price. Uh she is a specialized pair of cornerstone. Priscilla was a employee. She moved to insurance so that's why she's on here in the agenda. That's all we got for consent. Okay. Uh Good Right. Yes. Starcher. Yes. Austin. Yes. Yes. Okay. We can move on to the regular agenda for the treasurer. A motion to approve fiscal year 2025 amended appropriations as presented totaling 93,550 no 93 million57,2310. So moved. Second. So presenting to you uh amended appropriations for fiscal year end 25. Um and um this takes into account you know all of our expenditures for the year. Um and uh by the attachment I know if you looked at it you can see the increase decrease but you know the
006increase in general fund expenditure is due to the transfers we're going to do which um I'll talk about in a little bit. Um, but part of that is the $23 million that we're going to transfer due to the cash balance policy that is um has been passed by the House and the Senate is now with the governor. Um, but that would transfer money to our 070 account for capital project funds. Any questions? I assume if for some reason the governor did not pass it, that's an easy Yes, we can transfer that back to general fund. It's the nice thing about the 070 versus the permanent improvement account which is why Amy selected that. Yes. Okay. Um Austin, yes. Kleinhens, yes. Good. Right. Yes. Start charter. Yes. Okay. Moving on. Motion to approve the fiscal year
0072025 year end advances totaling $273,679 from the general fund to other funds as presented. So move. Second. So uh in closing the fiscal year, we cannot close um the year with negative balances in any of our funds. So the negative um balances here um are our grant dollars that um you know we get reimbursement um for those those funds. So once we we pay that the bill, we go to um the state and and ask for reimbursement. So right now these six funds are sitting at a negative balance. So we do advance to close the fiscal year and then we move it right back um to the fund the return of advance once we open the new fiscal year. So it's a it's a quick in and out. Yeah. Just to understand. Yeah. I know.
008Um, so is it that we end in balances because the cost of the program exceeds the state money or can we end in it's just negative balances because things arose we didn't anticipate? It's just um or is it just the way it flows? Yeah, it's just all about reimbursement. Thank you. So, I'll give you an example for our like I'm looking at ECE and IDEAB B of course just out of curiosity for example. So the career ed grant right now. So we have not re we have $15,000 in an incumbrance. So we have a purchase order in place. Either we haven't received the items or we just haven't paid the bill. So it's sitting in an encumbrance. So we have we have um you know um obligated the money, but until I pay the bill,
009I can't ask for reimbursement. So that's just a bookkeeping thing. It is. It's timing. So that the balances are sitting at a negative and I just can't close the year. Thank you with that. To that. Yes. Okay. Any other questions? Okay. Good. Right. Yes. Starter. Yes. Austin. Yes. Yes. Okay. Um, next one would be consider the approval of the following fund to fund transfers to general fund and transfer between funds. So moved. Second. Um, so here here are the transfers that I'm asking for approval for uh the athletic fund. um is in the negative and we just do a permanent transfer on that um because um you know we need to to cover the balance can't close the year. Uh here is the $23 million classroom facilities transfer. Um again um we will work on
010a plan for uh capital projects fund u in the future. We do have you know some time to plan for that. It's not like we have to spend that within this fiscal year. uh the fund um you have to you have to um spend those within 10 years. So um that that is the transfer there. And then I'm transferring um asking for transfer for $350,000 to our um severance fund, the ter termination benefits fund. As you know, we had a lot of retirements this year. So, um, with the money that's in the fund right now, plus the retirements that we have, um, that'll pay for the that severance money. And then the other, uh, transfer I'm asking for, this request came from Heidi Hos, uh, principal at Edgewood, um, the the Edgewood school store had,
011uh, $475,000, $4,700.33, and she says they don't really use the fund anymore. So, she asked that that be transferred to her admin fund. So, asking for that over the end of the year. Couple things uh if I could. First, thank you to Amy and her team. This this meeting is a lot of work, right, to to get ready for as they uh you know, close out the year. It's one of the reasons also we schedule it ahead of time and want to have it late in the in June to to make it as accurate as possible for uh for you guys. and uh um so a lot of work goes into this and I really appreciate it. Um couple of comments first on the athletic fund. So uh you know obviously we would love our
012athletic department to be in the positives. So that's a goal of Mr. Day. Um at the same time one thing we're still working through also is our GT expenses also come out of our current athletic fund. We're kind of brainstorming whether we want to separate those or or not. we do not make money on the GU um you know just based on and it's not I don't think that's the purpose right um you know I mean with the uh the our membership fees are probably the lowest in the in the area by far and um you know and different things so um you know it's a community center and we view it that way so uh we're kind of you know that obviously Mr. today wants us to um move into the black. At the
013same time, we're also trying to evaluate exactly how how we do that from just a fund standpoint. But that's just that's just bookkeeping clerical from that standpoint. We would not have been in the black though, even without the gold expenses this year, right? Um on the classroom facilities fund, I want to talk a little bit more about just where we are with uh what happened yesterday at the state budget. Um so um the budget was the conference committee uh did come out with their um kind of amended um house bill uh or they end up calling it the house bill but really it's the senate and house bill together um and uh concluded you know their decisions. Obviously as Amy said the governor has till um July 1st to line item veto items. We we
014do not know uh if and what he would choose to do that on. Um, but just some highlights that really connect to this piece that I think is important for you and our community to know. So, why is that 23 million being transferred? Uh, because that moves us to a 40% cash balance, right? And that's what the state required based on this. So, the Senate's bill version was 50, the was 30, and we're at 40, right? Um the thing that also it definitely became clear in the Senate's version and stayed this way in the uh compromise or conference is that they really do want it to be an avenue to spend the money. It's not really at first when this first came out from the House, we weren't sure if this was more u for
015trying to be immediate tax savings in the short term or for uh you know uh capital projects and things like that. And really I think the desire is um that uh you know you you you know you use your excess for capital projects. The reason that the our district um and most others in the state um don't just use excess um operating to just automatically do capital projects or large large capital projects without additional funding from either PI or bond um is because um of the levy cycle, right? So um you know without going into great detail of that um when you pass when you pass an operating levy you get a certain amount of money. You never get more than that amount of money than the day you pass it, right? So, uh, knowing
016that, um, inflation is constant. Um, different amounts every year, but it's constant. Um, at some point you start to spend more than you're bringing in and at some point then you ask for money again, right? And so districts, including us, we don't want to do that more often than we have to. Um, and so, uh, that was why, you know, people are like, well, why didn't you just go ahead and spend that money before the state said that? It's because that, you know, we, um, you know, operating cycles are are kind of part of the House Bill 920 from the 70s, right? Um uh so this moves that to the 40% cash balance. Um uh you know uh the next question is what are we going to do with it? That has not been determined,
017right? I mean the first thing we wanted to make sure is was it even going to stay in um you know we do have facility needs obviously we you know we just recently requested the community to uh you know engage with that you know with a plan to build a new building. Um, so you know, our next step is to look at this money plus additional options of just what we have to determine how we best meet our facility needs. And and I think that's something we'll be doing over the next several months, right? Is that we, you know, um, starting to just get some different options and and over time we'll continue to present things to you and hopefully um, you know, um, tenatively by around the first of the year we'll have some
018good conclusions of of what we can do next. Um, so uh, that was the big thing of that. other things that were impacted um you know maybe a few that don't impact us as much. One that did not happen which we're thankful for inside millillage was not taken away. That was a proposal in um in in the Senate's version or uh and we did not no it was actually in house bill. Yeah. Um and uh we don't get a ton of money from inside millillage. Nothing compared to the county uh and the city but uh we do get some. And so that was going to be a pretty quick uh change that people would have had to adjust to. That was removed. The 20 mil floor though changes did come into play that does not
019have a major impact on Worcester. So the 20 mil floor is you you have to at least have 20 mills of tax dollars coming in and uh um and uh before a lot of different kind of levies which we don't have emergency levies uh um income tax levies uh those renewal type levies uh were not counted in your millillage calculations for the floor. And so there were a lot of districts that were um when you're not at the when you are at the floor uh when your property taxes go up, our property values go up, your property taxes go up in correlation with that, right? Um when you are above the floor, that's not the case. As we explained a lot this spring is our revenue did not increase the way that our property values
020increased. Um so it doesn't actually impact us because we're above the floor, but there will be several neighboring districts that it does. um uh that will you know have to adjust to that that had emergency and income tax levies that would put put that you know uh basically would not get that increase that they were anticipating. So a lot of big changes um yesterday you know I think the the good news is if there is good news from it is we can we can do some good things I think with this money um and Amy and her team have definitely put us in a position where we're set to do some of those things uh in terms of putting them in the right accounts and and getting us uh moving forward. So, uh, be an
021interesting next few months. If there are any veto items that are, you know, um, you know, pressing, obviously, we can address those at our July 15th meeting. I will I will add to that. Um, I updated our forecast just to reflect the transfers because the May forecast that you approved did not have those in there and and you know, at at the end of 28, we're still in the black. 29, we we aren't. But again, it's a it's a moving target. But that that was actually one of the other things that was um passed in the budget is they're moving the forecast to a from a 5year to a three-year. So, we'll see what that looks like for the future and and the filing dates are going to be a little bit different. I think
022they moved it to like August and February or something. Yeah. So, um so the the five-year forecast is throwing away. Yeah. They're moving it to a three-year and then the the filing deadlines are going to be a little different. Now, this year they're not going to make us do August. I think that's a little quick. I think it's going to be October from what it looks like, but it'll go from a fivey year to a three. Yeah. Because also remember that um not just for us, but everything in that budget, it uh it's 90 days after is when things go into effect, right? At 90 days after the the governor signs it. You think that's a good thing? went from the five to the three. I've always felt like the five year. I mean, when
023you go back and look, it's hard to predict. Absolutely. Absolutely. There's so many exercising utility. I mean, it's all just a guess and an estimate. Yeah. Yeah. I think in a way it's it'll make it more accurate. I mean, you know, Amy and I do a 10 year anyway, right? You know what I mean? Like I mean, not not like all on paper, but you're thinking beyond the five. you're going to think beyond the three, but at least for one paper for people to be able to see, I think you'd be able to be more accurate in those. Probably the only downside, I mean, it takes a long time to get a levy appropriately designed and on the ballot. And so, you really probably have to be a little more proactive in preparing because you
024may not see that shortfall. Yeah. Quite as uh quite as clearly. Yeah. Yeah. Yeah, I think again just as we try to communicate to the community more to me a three-year is not as helpful as a fiveyear to just to show what's coming and prepare community for what they may be asked for. Yeah. If they're looking for Right. Right. I mean we know that depending on what else is going on that comes up there. this was and you know I haven't been in administration you know my whole career and but from my time and then what I'm hearing from people that have been in longer this is probably the biggest uh changed type of budget or bianial budget that we've seen in a long time just in terms of the number of like changes and
025how it'll change how we operate anything else good right yes starter yes Austin Yes. Finance. Yes. Okay. Um Okay. Motion to approve the fiscal year 2026 temporary general and other fund appropriations in the amount of 70,91,833. So moved. Second. So uh temporary preparations. So obviously July one is the beginning of our fiscal year and this gives um us spending authority to uh start spending money starting uh July 1st and um and and really this is just temporary. I'll be coming to you again in October with our uh um actual preparations when we once we can really determine what what we're spending. The one thing I will point out is I I only put about $3 million in our capital projects fund to spend, but when I come back in September, hopefully we'll have a little
026bit better idea of money we'll spend this year. So, we might see a difference in that. So, even though I'm transferring 23 million, I'm only asking for the three right now, but but this is really just to give us authority for the next three months. Any questions? Do we always put some funds in that capital fund each year? Yeah, I I Well, last year was the first year we did like we created it and u exper so you know as uh Gabe and Brian and I have uh we haven't talked yet this year but you know kind of planning out our projects for the year that we're we're trying to plan the next three or four years out. I've tried to build that into our forecast in terms of what we're going to transfer every
027year. Yep. But but it it is time to kind of regroup and and look at those projects. Yep. As we're moving forward and determining what what we're going to we still have PI, you know, that we can spend that money out of. So whether it comes out of PI or capital improvements. So some of these are required categories and some of these are school. So for example, we have the title three immigrant fund. Is that a fund we believe we need or that is mandated that we maintain for a purpose with respect? It's a federal grant that we we receive. These are preliminary. I will say these are preliminary numbers to our federal just to learn. I'm just curious. Yep. We don't have final numbers on those as well. Um so improving teacher quality is
028inservice training. Yeah, that's our title two. Yeah. So, you know, when we do um you know, Molly and her team, they they do curriculum scope and sequence, you know, curriculum adoption and teachers are involved in that. We pay the subs out of that fund or any kind of additional training, professional development that they do that comes out of that fund. Thank you. Any other questions? Okay. Uh Goodright, yes. Starter. Yes. Austin. Yes. Yes. Thank you both for making that almost seems so simple. Yes. Indeed. I mean agreed. Completely. Ton of work. Yeah. Yes. Yes. I'm writing a post-it when I go home so that in six months when we meet with Steve I can say at the meeting with a specific example. Thank you. That is yes. Okay. So, moving on to the superintendent's regular
029agenda. Um motion to resend the board action 8.03 03 of the superintendent's regular agenda from June 17, 2025 meeting to approve the tenative agreement reached with the Worester Education Associ Association classified staff on May 14, with a three-year collective learning agreement between the Worester City School District of Board of Education and the WA to be effective October 1st, 2025 through September 30th, 2028. Agreement will provide annual based salary increases to be implemented as follows. July 1st 2025 5% July 1st 2026 3.75 and July 1st 3.75%. So moved. Second. That's a lot of wording. Yeah. Four. So, uh, clerical error. This is there. There was no change in our agreement. Um, uh, just the the the wrong percentages on on that. Uh, I'm sure the union would be okay with taking that, but they were very
030understanding that wasn't what we agreed to, and it was just a clerical error that um I needed to bring to you to change for the classified agreement only. So, Okay. Uh, Klein Hens, yes. Austin, yes. Good. Right. Yes. Start. Yes. Okay. And then the last item on the regular agenda is motion to approve the service agreement with school care for the 2025 2026 school year. So moved. Second. Um, so this is actually a no cost agreement. Um, this is actually with Akran Children's Hospital is what this comes from. It's just a a service platform that will allow them I think a little easier to um um you know communicate do their billing things like that. Um and so and actually it's it's kind of we're kind of just trying it. If you if you it's
031a lot of language but if you look on the last page it uh we could sever uh if we didn't feel like it was working for us. But it uh you know currently they have to use our our our dazzle system uh which um is fine but at the same time they have moving parts so we have to be very careful about how we give them access for student identification. I think this will uh we're hopeful that this might make it easier for both both parties. What's that? I read it too. A Bertha I mean I kind of actually read through it too because I'm like what is this? I've never heard of it. I who knows that's I think where they're uh lo you know they're they're they're located I think school care is
032underneath because this this agreement is not with Akran Children's this is directly with school correct who they use yeah so I I don't know they did not present themselves as a mirth at any point they present themselves as school right now it was interesting this is good from a privacy standpoint yes it well it we were fine with that but it makes easier. Absolutely. Yeah. Because everybody's in Dazzle and not everybody will go in school necessarily. Exact. So that's because we don't want to give Dazzle access to more than we need to. Correct. And that's tedious. Yes. Yes. No. Okay. Wonderful. Okay. Uh Starcher. Yes. Austin. Yes. Yes. Good. Right. Yes. Okay. Looks like we're in the spot to adjurnn, right? That's right. Okay. Motion to adjurnn this meeting. So moved. Second. Okay. All right.
033Good. Right. Yes. Starcher. Yes. Austin. Yes. Yes.