001Good evening everybody. I'd like to call this meeting the Springfield Local Schools Board of Education meeting for Tuesday, June 16th, 2026 602. >> Chris, may I have the roll call, please? >> Sure. >> Mr. Lance >> here. >> Mr. Hoffer >> here. >> Mrs. Warner >> here. >> Mr. Mason >> here. >> Okay. Can you rise and say the pledge of allegiance, please? To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Before we proceed, I'd like to have a motion to accept the modified agenda for this evening. I have a motion. So move. Okay. >> Second. >> Okay. So moved and second. Mr. Adams, we have a roll call. >> Yeah. Let me get this down.
002>> Mr. Lance. >> Yes. >> Mr. Mason. Yes, >> Mr. Warner. >> Yes, >> Mr. Hober. >> Yes, she cares. Moving on to item number four, Portage Lakes Career Center Springfield student of the month. >> So, our last student of the month for Portage Lakes this year was Johnny James um in the automotive um class. Um this was what um was said about Johnny. Johnny has always gone out of his way to voluntarily help around the shop, which is always very much appreciated. He always wants to learn new things and that was a senior from Springfield. Um, I always love whenever we have our Porter Lakes meetings and we get to hear they do that every single I'm glad that we've done it here. I've said it every single time we do this because it's
003nice to see the academic recognition. We recognize sports a lot which is very important, but we're primarily here for academics and it's important to recognize the students for what they're studying and what they're accomplishing. Um and when we go to Purge Lakes and we get to see them recognize not just you know all four schools students of the month but also they started doing the adult education as well. So that's also recognizing people for their their academic achievements no matter of what phase of life they're in which is amazing and I love it very much. So I'm happy that we get to do this and um I think we should give a round of applause for Johnny here. Moving on to item number five, OSB recognition for Dave over Marino Contapella, Northeast Region Manager of
004Ohio School Boards Association. >> All right. Thanks. Thanks for having me. I'm Reno Kipell from the Ohio School Boards Association. I'm the Northeast Regional Manager. Each year at our spring conference, we honor board members who go and beyond the call of duty, would we say, and earn some awards. So, first of all, I want to thank uh Mr. Ho uh President Hoffer for 15 years of service. I still remember you as a young beginning board member because I met you at the 101 and we were instant in instant friends and I was a still a school board member at Kaga Heights at the time and uh we brought we brought Dave into our leadership program. So currently Dave is the president-elect of the Northeast region. Next year he'll be president of the region which consists
005of about 19 counties and 232 schools which means you get to host the spring conference. I think we're going to look at the Poridge Lakes Career Center. So it'll be kind of nice. We'll have a far drive to go. Um, but each year at our spring conference, we give out an award called the master board member. Now, to put it in perspective, there are a little over 3,400 board members in Ohio and only 18 won it statewide and Dave was one of the winners. And in our region, we had seven winners and Dave was one out of the seven. To get the master board member, you have to do service, which he's doing with being part of the OSA leadership program, going to meetings, going down to Columbus and testifying on bills. There's training involved.
006That's our part of the continued education for schoolboard members. You have to take a test and pass it, an aptitude test, and then the board has to recognize you. So Dave, on behalf of the Ohio School Board Association, congratulations on being a master school board member. I guess I know you so >> moving on. Item number six, recognition of 202526 retirees. >> All right. So, this is always a bittersweet um activity to do. Um so, when I call your name, please come up here. We have the um the uh um the bell that Springfield uh gives to all the retirees. It's very nice. plays a song uh when you roll it up when you turn it up. So, and then what we're going to do at the end is then we're going to go over
007there and we're going to take a picture of everyone. So, first one, Chris Adams. So, Chris was hired as an interim treasurer and then hired as treasur in March of 2010. Chris has worked in that capacity until his official retirement date, which is going to be 8126. Thank you for your service. Congratulations. No, you're good. Okay, Debbie Campbell. Okay, Debbiey's not here today. Debbie was with the district for 25 years. Debbie was hired as a two-hour cafeteria worker at Spring Hill and worked in many capacities in the cafeteria through December 2013. In 2012, she accepted a six-hour custodial position at Shrop and continued in many different custodial positions until her retirement of January 2026. Next, Julie D. Taso. That's you. Thank you. Here you go. You're welcome. Julie worked in our district for 32 years.
008She was hired as a Spanish teacher at Springfield High School where she has spent her career teaching students until retiring of May of 2026. CONGRATULATIONS. Susan Elliott, not here, will be our district 30 plus year on her retirement date of 10126. She was hired in 1996 as an eighth grade language arts teacher at Spring Hill Junior High. In 1997, the following year, she moved to 8th grade social studies. And then in 2021-22, Susan moved to Shrop Intermediate School where she taught sixth grade scudies and science. and she served as the social studies department chair for multiple years. Susan Elliot, you will be missed. Aaron Francis, you're welcome. There you go. So, Aaron was with the district for 31 years. >> 32 years. All right. Who wrote this? >> Okay. Okay. So, in 1994, tell me
009if I'm right on the dates. You were hired as a fourth grade teacher at Lakemore Elementary. >> Correct. >> And then 2006 you moved to Young Elementary. >> Sounds great. >> And then 2008 you moved to Sh. >> Sure. >> Okay. Where you worked various teaching levels until your retirement of March of this show. >> Yeah. >> Congratulations. You're going to be missed. >> Thank you. >> Kathy Grubs. Uh she's not here today. Kathy has been with Springfield for 33 years. She was hired as a secretary at Spring Hill Junior High School and worked in the capacity there for seven years. Then she took the challenge and became our EMIS coordinator for the district and has remained the district office for 26 years making sure that our schools are funded. Thank you, Kathy. Marilyn, come
010on up. Oh, we do have a Belry. There you go. Marilyn has been with the district for 31 years. Over 31 years. 32 years. Okay, that's it. This person's gone. >> 94. >> I I have that. She was hired as a payroll clerk and has worked tirelessly in this position for that many years. And I think everybody here could say thank you for making sure that we get paid. Love it. Thank you. You're going to be missed. Dale Hanley has been with the district for 31 years. He was hired at Spring Hill as a math teacher in 1994. In 1990, he moved to Shrop where he taught fifth grade. And then in 2004, he went to Spring Hill where he taught OWA, which we don't hear that too much, social studies as well as health.
011And then in 2012, he became a PE teacher and split his time between Roosevelt and Young. Those were the elementarymentaries. In 21-22, he remained at Spring Hill full-time until he retired in May of 2026. Coaching was a large part of his career, and he had coached in many capacities. Dale's going to be missed. Barb Lewis. Barb has worked in our district for 31 years. She was a hireer as a two-hour worker in the cafeteria in 1995. In 1998, she became a custodian at the high school and Bob worked in many different buildings in our district. She moved to the new high school building in 2016 where she has remained until her retirement. Thank you, Bob. Mary Beth Mitchell. Mary Beth worked in our district for 24 years. In 20012, she was hired as a tutor
012at Shrop. And then in 2002 2003, she became a special education teacher at Shrop. And then in 2012 2013, she moved to the junior high school where she remained until her retirement until 2026. Mary is going to be missed. Mary Beth is going to be missed. Thank you, Mary Beth. Chris Polling. Chris Polling served in our district for over 25 years. Chris was hired in as a district as a secretary to the curriculum director and served in that capacity for eight years in 1999. In 2008, she became head building secretaries at Shrop Intermediate School. In 2017 18, Chris moved to the administration building where she served as account clerk before being hired as assistant treasurer in 2024. And she's come back many times since then to help us out. So, thank you, Chris. Kathy, you're
013up. Kathy has been with the district for 29 years. >> Long time. Okay. Kathy was hired as a 300 300. No, a threehour library aid at Spring Hill. That was back in 1997. And then in 1999, she became a teaching assistant where she worked with numerous classrooms with many different children until her retirement in February of 2026. And she's tells me she enjoys being at home. >> I do, but I like school, too. >> Okay. Thank Thank you, Kathy. Melinda. >> Okay. You're Melinda, you've been with us for 32 years. You started in 1995 and you were hired as a sixth grade teacher at Sawyer Elementary. I don't think I knew that. In 2000, you became a counselor and split your time between Shrop and Ber. In 2002, you became a full-time counselor at SHRP.
014And then in 2006, you moved to the high school where you continued your counseling services. You worked in this capacity as well as many multiple coaching. No, bowling is dumb and advisory positions until your retirement of June 1st, 2026. You are going to be missed. The high school is going to miss you. >> Thank you. And finally, Brett Zimmerman. Brett is with has been with our district for 23 years. In 2003, he was hired as a special education teacher at Young Elementary. In 2007, he moved to Shrop where he spent many years teaching and served as a mentor to new teachers. And in 2023, Brett moved to the junior high high school where he worked for three years until his retirement in May of 2026. Uh Brett, you're also going to be missed. Thank you.
015All right. So, can all of our people today, can they go behind >> or in front? Not. Don't go behind cuz we want your picture. Don't go behind. Stay in front so we can get you on the end. I think you look very symmetrical. Is this everybody smile? >> Very nice. Thank you. >> Did you get us Jeremy? Yeah. >> If you want to stay, we would love to have you, but if you don't want to stay, please. >> Oh, OKAY. >> YEAH. Look at man's like I'm out of here. >> I was just dismissed from school. >> Yeah, that was like a yes school. >> That was funny. All right, >> before we move on, I was jotting down numbers of all the years of experience that every person had. And if my numbers
016are correct, I got two finance guys, three finance people in the building right now. 378 years of service. >> It's amazing, isn't it? >> Retired today. It's a lot of and I said this when I retired, we don't know how to retire uh progressively. We we come up to this point and then it's a chop and we have all this knowledge that we could pass on. And I wish not only for schools but for industry and for everywhere else. There would be some sort of program where we could share some of that knowledge and then exit gracefully instead of just it's cold turkey. Just some of my thoughts. any any other comments on our retirings for the board members? >> Just want to thank them for their service. That's uh that's a lot to replace
017all at one time, but uh they'll be missed. Um get some new young blood in here and start the process over again, I guess. So, I just want to thank them. >> Yeah, I I know a lot of them on that list personally. It's going to be very hard to see them go. Um, I get worried because I know the young teachers, they'll be able to do it, but that's legacies that are going to be very hard to match and might not be able to be replaced. >> A lot of these different people no matter what capacity served in, I mean, some of these people I talk to every day for six years. So, you know, it's going to be hard for a lot of these people. And I hope they are I hope they
018have a great retirement. I hope they get to do a lot of great things now. They don't have to come to work every day. So, that's amazing. It is. You know, I'm I'm looking at the names too and I can just think, yeah, they have been here forever. I uh Aaron Benzo or Aaron Francis now um you know, she was my daughter's um fourth grade teacher and then fifth grade teacher and um still to this day they interact and um just absolutely loved her. I remember I went on vacation for a week and I left my husband at home and my daughter was going to school and Aaron asked my daughter. She's like, "Um, is your mom on vacation this week?" And she said, "Yeah." She's like, "Okay, well that explains it. I don't think
019he did her hair or matched her perfectly or whatever, but she totally caught on to the fact that I was not at home, but um yeah." And uh she um both of her parents were um principles in Springfield District, too. So, yeah. And and and I and I agree with you. I think the um the legacy, you know, like so many people stay in Springfield before they come back as open enrollment. And how many of our teachers have had parents, kids, and now when they're even having some grandkids? I mean, I know I know uh um I know Mary, I know you I mean I know you've got some grandkids now, too. Not you personally, they got to know you. Your son just graduated high school. She's got no grandkids. Um but and and I
020think that's what makes Springfield so special. I mean, it's just it's that it's that generational continuity of of of what we've had. So, >> reliability, excellence, >> only the best of the best. Our staff is unrivaled in Southern County, even in Northeast Ohio, probably for the state. >> Yeah, I would agree. So, >> any other comments from >> I'm sorry. Any other comments? >> Any comments? >> Okay. And hearing none, we'll move on to item number seven, board members informal. Kelly, you want to start us off? >> Um, you know, I think the only thing that I really um had the experience, well, my very first experience was graduation. That was really cool. Um, I enjoyed that. Wasn't sure what I was doing, but uh, we figured it out and um, that was nice. Um,
021yeah, was never on that side of it. I could hardly see with all the lights, but uh, yeah, I really enjoyed that a lot. That was great. I appreciated being a part of that. Yeah, that is always one of the things I look forward to as well. So hopefully uh the kids and the staff are having a great summer and sadly it'll go by too quickly, but that's okay. It'll we'll be back to normal soon. >> Yeah. Uh graduation as well. I I had the privilege of handing my daughter her diploma. She she came home from practice that morning and told me what I was supposed to do and she messed up the entire thing herself. uh she didn't make it halfway to me and she started crying and just came up and hugged and
022everything was I looked at her afterwards and said I don't even know if we got our picture taken because we I think we both kind of just blacked out. But uh it was really great to see u not only her but um a lot of her friends that I've gotten to be a part of their lives for the last six, seven years, however long it was. Um but uh it was really great to to read in the in the um >> program. I was going to call it a pamphlet program. Um all the awards, vocational awards, scholarships, um sports awards, state awards, just there's some there's some great kids at this school in this class. Uh there there is in every class. Um but it was really great to be up there and to see
023that. Um it was just a great night. I like that also was I was fortunate enough to speak at graduation. I took a little bit different approach to it and kind of gave the uh students and parents the tape measure rule of life. If you've never seen that, it's an interesting uh perspective on life on a tape measure and then it rolls out. Um things have wrapped up in Columbus. They are on recess uh campaigning. I will send out a long list of what was passed and some good for education, some not so good for education. And that's about it for Columbus. Uh until they after the election and then we may see a lame duck section that may get really fast and furious. It depends on the outcome of the elections this fall. Any
024other comments? No. >> Okay. Item number eight, citizens comments on agenda items. Citizens comments on agenda items are welcome this time. Participants will be limited to five minutes. Comments on the agenda. Seeing none, we will ride over into item number nine, payment of bills monthly. It is recommended the board approve payment of bills for the month of May pending audit in exhibit one. >> So moved. >> Thank you, Parker. >> Second. >> Thank you, Kelly. Any discussion and hearing? None. Chris, Mr. Mr. >> M. Warner, >> yes. >> Mr. Mason, >> yes. >> Mr. Hoffer, >> yes. >> Mr. Lambs, >> yes. >> Motion passes. Item number 10, acceptance of financial reports. It is recommended the board accept the financial reports from the treasur for May 2026 in exhibits 2, three, and four. So move.
025Thank you, Parker. >> Second. Thank you, Chad. Any discussion? And hearing none, Mr. Adams, may you call the role, please? >> Mr. Mason, >> yes. >> Mr. Lance, >> yes. >> Mrs. Warner, >> yes. >> Mr. Hoford, >> yes. >> Motion passes. Item number 11, personnel. It is recommended the board accept approve the following personnel items. 11.1, retirement resignation. Accept the retirement resignation of classified employee Marilyn Harris effective August 1st, 2026. accept the retirement resignation of classified employee Barb Lewis effective July 1st, 2026. Item 11.3, exempted cont employee contract. Approve a three-year exempted employee contract to Pette Ryan, administrator assistant to the superintendent. 11.4 Four, Summit ESC employment contract renewals. Approve renewal of an employment contract with Summit ESC for the 202627 school year for the following. Susanna Davis, educational interpreter. >> So moved. >>
026Thank you, Mr. Lance. >> Second. >> Thank you, Kelly. >> Um just a couple um so there'll be two retirements when we honor them over there. Uh they came to us at the last moment. Um, which leads me to um the exempt employee, Pette, as soon as we got them got on the phone and got their bills here within a day so they would have their their their their bells here so we can honor them. So that was very nice. Um, the Summit ESC employment contract renewal, this is for our uh sign language interpreter. Uh, we have a student that does need a sign language interpreter, so we hire uh that person out through the ESC. And then um when that service isn't needed anymore, then we don't have to um hire through that hire
027for that position. Yes. >> Roll call, please. >> Mr. Lions. >> Yes. >> Mrs. Warner. >> Yes. >> Mr. Hoffer. >> Yes. >> Mr. Mason. >> Yes. >> Motion passes. Item number 12, personnel 2. It is recommend the board accept approve the following personnel items. 121, summer athletic director stipen. Approve a summer athletic director stipen for Kevin vaugh in the amount of 5,000 for the summer 2026. 12.2 Extended time. Approve the following extended time for the 2026 27 school year. Ashley Freilley, head band director, 10 days. Tiffany Written, counselor, 15 days. Charlie Mass, counselor, 10 days. 12.3 non-sport supplemental contracts. Approve the following nonport supplemental contracts for the 202627 school year for the negotiated agreement pending proper lensure. And I'll read through them all, just be patient. Ashley Freilley, summer band, 10%. Jared McGinness, summer
028band assistant, 6%. Ashley Freilley, instrument music director, 10%. Jared McInness, instrument music assistant, 6%. Jared McInness, vocal music director, 10%. Amy Hartman, High School News Paper, 5%. Amy Hartman, Junior High newspaper, 1.5% split contract. Heather Phillips, Junior High newspaper, 1.5% split contract. Amy Hartman, High School Yearbook, 5%. Amy Hartman, Junior High Yearbook, 3%. Matt Graves, senior class advisor, 4%. Elena Jackson, senior senior class advisor, 4%. Matt Graves, junior class advisor, 2%. Karina DeMarco, junior class advisor, 2%. Leona Kr Cable Bald Baldinger, sophomore class advisor 2%. Jody Burgess, freshman class advisor at 2%. Heather Phillips, high school student council at 4%. Heather Phillips, Junior High Student Government, 1.5% split contract. Tracy George, Junior High Student Government, 1.5 split contract. Matt Graves, National Honor Society, 3%. Leona Cable Baldinger High School Hormano 1.5 split contract Tracy Rosski
029Trisha Rosowski >> Rosmowski High School Herono I was close >> you were close >> 1.5% split contract Michelle King math department chair 3% Kelly Humani English department chair 3% Michelle Hannah science department chair 3% Matt Graves social studies department chair 3% Tracy George Washington DC trip coordinator 4% Tiffany Riddenau counselor 7% Charlene Mass counselor 7% Carrie Hort counselor 7% Tom Eie counselor 7% 12.4 Four, athletic supplemental contract. Approve the following. Athletic supplemental contract for the 202627 school year per the negotiated agreement pending proper lensure and pre-employment screen Cameron or seventh grade volleyball coach 10%. I have a motion please. So move. Thank you Mr. Lance. >> Second. >> Thank you Parker. >> Um a couple things on this. Um so um for Kevin uh he is a 204 employee but he does work over the
030summertime like for example tomorrow he's got a long meeting for the with the new league. So um he puts in that averages out to about 10 to 12 days um in the summer which he does a lot more than that. Uh so uh um and it keeps athletics running you know all summer long. uh the all the um the uh um the extended time and the and the non-sport supplements, those are all from the contract. So, those are filled in for that. Uh what's exciting is for the non-sports supplemental that we're slowly bringing back that people are filling in those positions like having the junior high newspaper, the uh horino coming back, having um the junior high government. So, you know, and especially the junior high activities because with the junior high making it more
031they do a nice job of making it their own building kind of thing. And then um for the seventh grade um volleyball coach Cameron who's been training under uh the coaches that we've had there. So hopefully we're going to see the volleyball continue to grow. Good. >> I was going to say I am >> It's nice to see I think I think almost everything's back to pre-COVID almost, you know, for the non-supplement. >> I'm going to trust you on that one. I'm going to guess. Yeah, >> cuz I mean we did lose a lot. >> We did >> during that time and there was a lot of we were going through the middle of rifts too at the same time and so we lost a lot of people that couldn't really take on all that
032much at the same time. There was too many um uncharted waters. >> Absolutely. Good to have it back. I think it speaks to when we made promises that we would bring things back and Yes. >> that we're answering the community that what we said we would do, we would do. >> Yes. And I'm noticing some young blood kicking in there because I know Miss Jackson's been doing it the last two years, I believe. But with Matt Graves, but I also noticed I think Mrs. DeMarco >> Y >> that's new for her. And so >> we're going to make sure that these things carry on. >> Yeah. because even after some of these who are close to retirement, you know, Matt Graves has done a phenomenal job and has done this a lot and I know
033he didn't want to do it for a while. He was, hey, I've done my fair share of this, but I appreciate him stepping back in just enough to get people to step up to the plate and take it over once he's gone. >> Yeah. And and and you know, kudos both to Elena and um Matt for graduation and prom was a success. I mean, the kids stayed almost practically to the end this time. um uh after prom was very successful. So, they're doing a great job with the with our seniors. >> Okay. >> Roll call, Mr. RS. >> Sure. >> Mr. Lance, >> yes. >> Mr. Hoer, >> yes. >> Mrs. Warner, >> yes. >> Mr. Mason, >> yes. >> Motion passes. Item 13, resolution to employ legal counsel. It is recommended the board approve
034a resolution from the board Glinko >> Glinko >> and Blair Law LLC to its list of law firms attorneys that may provide legal counsel to the board on various matters including but not limited to special education student issues and general advice and counsel as issues may arise. >> So moved. >> Thank you Marker. Second. >> Thank you Kelly. So, um, back in the day, and I could say that because I'm old. So, you know, back in the day, um, you know, law firms had, um, like they were all-encompassing. They did every like you got a law firm and they did everything themselves. But now law firms are breaking apart and some are doing, you know, focusing are on this and some are focusing on that. So with uh Gingo and Bear um Pam Lee who
035who was our counsel for negotiation she is u she moved over to Gingo and Bear. So uh we're going to continue we're going to use them as one of our um law firms that we use. So we have now have different law firms that we can use as it was told to me what we have a we can put whatever horse we need in whatever race that we have that's going to be best fit for that. >> Any questions? Okay hearing none. Mr. Anderson should call the role please. >> Mr. Mason. >> Yes. >> Mrs. Warner. >> Yes. >> Mr. Hoffer. >> Yes. >> Mr. Lance. >> Yes. Motion passes. Item 14. Resolution adopting cyber security framework. It is recommended that the board approve a resolution formally adopting NIST CSF version 2.0 as a cyber
036security framework for Springfield local schools and authorizing administration to implement necessary policies, standards, and controls in exhibit five. So move. >> Thank you, Parker. Second. >> Thank you, Mr. Lance. Any discussion? Then hearing none. Mr. Adams, we >> I'm sorry. Didn't mean to cut you off. >> No, you're fine. >> So, the N standards are a framework of cyber security standards and how we provide security to avoid attacks in the first place, but also how we respond to attacks if they were to happen. So, it's a nationally recognized set of standards that we're following. We've been part of a cohort of schools through Neonet, our internet service provider, among other things. That cohort of schools has been working with experts in the cyber security field to develop individual plans for each district to that follow
037the this framework but are personalized for the district. those specific documents are protected as they are security plans there but this framework is what they follow. So the board will you know hopefully adopt those standards as the rules so to speak that we will follow in re in protecting and responding to any cyber security issues. We began implementation already on a lot of best practices such as multifactor authentication and firewalls, VPNs, you know, so forth. We've, you know, we've been doing some of this for years, but progressively strengthening our our tools in the toolbox to protect against that and and avoid any cyber security issues. Any comments? Okay. Okay, then hearing none. Mr. Adam, if call the role, please. >> Mr. Lions, >> yes. >> Mr. Hoer, >> yes. >> Mrs. Warner, >> yes. >>
038Mr. Mason, >> yes. >> Motion passes. Going on to item 15, general fund transfers. It is recommended the board approve the transfer transfers from the general fund to the following accounts. Cafeteria, 300,000. bus garage $234,648. Is there a motion? So move. >> Thank you, Mr. Lance. >> Second. >> Ber second. >> Thank you. >> Uh I'll go over the bus garage entry is the normal payment for the bus garage. Uh we never put this on the board agenda. The auditors like to see it. Uh the cafeteria was kind of large because of uh we changed the free and reduced. Okay. But uh Mr. Boswell has come up with a new plan for next year that's going to save us a couple hundred thousand. Uh it's difficult in this district to get all the parents to
039sign up for the proper documentation that we need to get reimbursement from the federal government. I mean Dustin pretty much >> that that sums it up well. with the the program that Mr. Adams referred to, we are now eligible with our our directly certified free students in the district uh has reached such a percentage that we now qualify for the C program community elig eligibility provision which is a different format than what we've done the last two years providing free meals to everybody. We've been utilizing provision two which has a lower reimbursement rate because we didn't meet that threshold there yet. So now that we have surpassed that threshold which is about anywhere from 55 to 60% where it starts making sense economically uh to go into pro into C. We've we've passed that now
040and we'll take advantage of that for next year and as our projections as Mr. Adam said should uh generate a couple hundred thousand more dollars in revenue. So hopefully wipe out the vast majority of uh any transfers that need to be done in the future. We have you know historically had to make transfers into the food service account. It's you know it operates on its own but you know there's usually a little bit of supplement that's required to continue operating at this. that um we're projecting that the C program should be very beneficial for the district and we'll be able to continue to provide free meals both breakfast and lunch to all of our students and we'll and we'll reduce that paperwork requirement is one of the big keys to that as well that um
041individual families will no longer be required to submit applications there because we've passed that threshold. were able to provide the free meals to everybody regardless of any any paperwork requirements and applications are not not dictating what our reimbursement percentage is any longer. >> Okay. >> Thank you, Mr. Boswell, Mr. Adams. Any other comments from the board? >> Hearing none, then Mr. Adams call the role, please. >> Mr. Mason, >> yes. >> Mrs. Warner, >> yes. >> Mr. Hoffer, >> yes. >> Mr. Lance, >> yes. Motion passes. Item number 16, treasurer's report. >> I'm going to uh put up a report. I'd like to always uh spread good news and this is huge news for our district. When you have a major project like that is financed through bonds as our K12 building is, uh you
042get rating just like as an individual we get our credit rating. Okay. our beacon score say well this year uh Springfield went up two notches which is pretty good for us I mean we went from a BB minus to a BB+ now the goal is obviously uh is to get to an AA plus but that's a very difficult uh that is really uh left over for the very wealthy districts in the state of Ohio but the fact that we're up to BB+ will help us in the future when and if we ever decide to uh do this again. Okay. And that's what we're striving that when we're ready, you know, uh we're in a good spot. So, this was a this was huge for us. Now, was a perfect No, it wasn't. We still have
043some internal controls that they look at, but for the most part, to go up two in a district that's still an oversight made me happy. So, I wanted everybody to know that we are sitting on uh strong ground. Our final year end uh financials will be issued next board meeting, but I can tell you right now based on the preliminaries and a conservative estimate for June, we're going to land as expected, which is when you don't have surprises, it's a good thing. >> Thanks. >> Thank you, Mr. Alex. You're welcome. >> Item number 17, central office report. >> Come first. Yeah. Okay. Um we have LLA doing our ESY, our extended school year for our students that qualify for extended school year this year. It started today. So we have 35 students participating that are
044receiving services. So LLA does things a little different than we've done for our ESY program in the past. But one of the things that I think is most special about what they're doing is that they along with offering the students speech occupational therapy and physical therapy, they're also offering music therapy. So that's a feature that we weren't able to provide to our students when we did it on our own. And also the program is six weeks long instead of our four weeks. So it gives our students a little bit more time having a structured half-day school setting so that their return to school in the fall should be a little bit more smooth and seamless because they've had school services throughout the a longer period of time in the summer. So, I was really happy
045with how it ran today and we've been in like I've been in coordination with their director um for the last few months planning this, making sure that we had the materials and the staff that we needed and then referring them some of our staff. So, we have some familiar staff people also teaching and working for LLA this summer. So, the kids are also seeing some people that they've seen around our building. So, it's been a great start and we hope the next they do take the week of Fourth of July off, but so we have two weeks a week off and then the last four weeks will be at the end of July. >> Um, one of the questions we get a lot as central office employees is what do you guys do in the
046summer since the kids aren't there? What takes up your time? Um, I'm going to speak specifically to the month of June for the director of academics through my department. I spend a lot of time in June writing a $ 1.35 million grant that pays for 8.5 plus employees here in Springfield. Um, this is federal grant monies that we are required to indicate exactly how we're going to spend it down to the penny. Um it is the fact that um you if you have to go into what's called the CIP or the CCIP and it's a program and inside the program you have to say this is exactly how Springfield local schools will be spending this money. Now this money is not permitted to do what's called supplanting any money that we already have to spend.
047So, if we are already required to provide a specific service to kids, we can't say we're going to use this money in order to cover that service. This is only for supplemental or additional services and it has to meet the federal guidelines. Um, so once you get into this program and you start allocating out the dollars and everything like that, you explain exactly how you're going to spend it. you I submit it and then it goes to the treasur and then it goes to the superintendent who look at the the plan and either approve it or send it back to me for revisions. Um and then once it comes through them as approved then it goes to the state and the state has to approve it. The state will say yes this aligns with what
048you're allowed to spend this money on or no you're not allowed to do that. Um and if you're not allowed they'll send it back and you have to revise it. Revise it. Revise it until it fits. Um, and then we are permitted once we get the go-ahhead, then we're permitted to start pulling on that money. $1.35 million. Although it's not our total budget, it's a lot for our budget. And I can't imagine there being eight less teachers in this district at this point in time. Additionally, on the other end, because this is the beginning of this year, I'm also finishing out last year, which means I have to prove to them every cent that was spent. We have to do an audit of every cent that was spent. And if they um when they come
049in because they will eventually come in, they will ask to see all the POS, all the invoices, all the um it's called time and effort logs. They'll ask for all of that and we have to prove it to them because if we can't prove it to them, then we have to repay the money. So I am putting together a nice little notebook for the state or for the vets if they come in to look at our CCIG. And then just to add on that, once they get it approved in a couple weeks or whatever, they'll say, "Oh, we found some more money for you." >> And they'll put that in there and everything has to start all over again. >> So it's it's just it's and and and the program cuz everybody's doing it because
050it has to be done by June 30th. So everybody in Ohio is doing it right now. So imagine everybody on this program >> program's a little slow. It runs slow and then you'll be putting it in and it's not like Google to where it just automatically saves. If you don't hit save, you lose everything and you got to go back and do it. I mean, >> that is the worst. >> Yeah. Um, last year they did try to use a different program. >> This program's the old program's better than the new program. >> The new program was horrible. Finally, everybody was like, nobody was getting their CCIP done by June 30th. So, they said, "Okay, we're going to get rid of the new program. Go back to the old program. Let us work on the
051new program." But the new program is not ready yet. So, it's uh and then any money that we might not have spent or they sent back. So, after they give you the original, then they reallocate, then they'll say, "Oh, guess what? You didn't use $15,000 here or $8,000 and then they put that back in there and then you got to do it all over again." >> All over again. >> So, it's a um it's a very tedious uh >> Sometimes it is. Yeah. >> Yes, it is. >> For sure. And >> practice makes perfect. >> Yeah. I like that you think that I'm still practicing. >> Good practice makes good perfect, right? >> Yeah. >> So, so along the same theme there of what my departments are doing this month, custodians are busy cleaning buildings.
052You know, throughout the summer, rooms are completely emptied. the entire room scrubbed down to from the lights down to the floors. Many are um all are waxed. Many are stripped down to the original product and rewaxed there. We do that on a rotation around the buildings each year. Um so they are they are busy doing that. maintenance is busy working on projects that aren't uh otherwise able to be done during the year, maybe too disruptive, such as at Spring Hill, the main set of restrooms are being overhauled this this summer with new fixtures, new um >> nice >> barriers between the facilities there and so forth. So, those will look a lot different come next school year. So, those are project projects going on and as Mrs. Ziggabug mentioned with the extended school year going
053on, you'll begin seeing buses rolling around the district again um as we provide transportation to some of those students there. So, we will um see see that running throughout the the days and a little bit longer this year than in years past. So, there's there's still plenty going on throughout the the summer months. >> Thank you. >> Um well, we have a lot going on in June. Uh so besides doing the CCIP and extended school year, Mary and Christina are organizing a lot of the interviews for the people that we are the shoes that we have to fill, which is um not an easy task to fill those shoes. So we want to make sure that the people that we get are are best for our kids. Um Dave, congratulations again. That is really an
054honor to um to be a master board member. That's it's it's a amazing feat. Um we're dealing with next year. It's just starting over, you know, again with it. Uh we're doing it because everybody's going to be taking vacations here because they don't take vacations during the year. So they do them during the summertime. And so we're organizing our vacations to make sure that we can get things together. And I hope everybody um out there is having a great start to their summer. you know, relax, take time, uh, recharge and enjoy yourselves. That's, um, that's all we can do. And if there's anything that you need, please reach out and, let me know. >> Okay. >> Item 19, items worthy of your note. June 17th, special board meeting of Education meeting at Springfield Administration Preschool
055Center, June 19th, district buildings closed for Junth. July 21st, next regular board meeting, meeting at 6 PM, Springfield Administration Preschool Center. Item number 20, citizens comments. Participants will be limited to 5 minutes. Any citizens comments? Seeing none, we'll go right to item number 21, executive session. Is recommended that the board go into executive session at this time to consider the employment of a public employee or official. >> So moved. >> Thank you, Parker. >> Second. Thank you, Kelly. >> Roll call. Mr. Abs. >> Uh, Mr. Lance. >> Yes. >> Mr. Hoffer? >> Yes. >> Mrs. Warner? >> Yes. >> Mr. Mason? >> Yes. >> And there will be no act. No action. >> It should be short. You guys can help me. >> Hey, Dave. I'm not going to go