001All right, we're going to call the June 23rd meeting to order. Mr. Smith here, Mr. Bullet here. Mr. Gar here, Miller here, Mrs. Here. Motion carries. At this time, we'll do the pledge of allegiance. I aliance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. All right. Are there any board members desire to add, delete, or separate any items of the consent agenda as proposed? No. All right. I need a motion to approve the meeting agenda as presented for the regular board meeting on June 23rd, 2025. Move Mr. Smith. Yes. Mr. Yes. Mr. Carr. Yes. Mr. Miller. Yes. Yes. Motion carries. I need a motion to approve the minutes of the regular board meeting held on May
00219th, 2025. Support. Roll call. Mr. Smith. Yes. Mr. Vulence. Yes. Mr. Carr. Yes. Miller? Yes. Mrs. Ke? Yes. Motion carries. Are there any board members with correspondence? Mr. Carol, Mr. Resation from Mrs. Brown and Mr. Howell. Thank you. Will you continue recognizing our Gotham visitors just bring Thank you everyone. Seeing that we have no one um that has addressed register to address the board and continue on with Mr. Carol and his uh financial reports. Thank you. Um we do have a handful of reports. Very first one is the Cath reconciliation. This shows that we are balanced with the banks. Our second report the financial summary by fund shows how we are currently appropriated. Next report is the cash summary. This shows the fund balance and uh POS. This is obviously at the end of May
003uh for all of our funds. The dispersement summary. These are the checks that we issued during the month of May. Now, the first graph you have is the general fund graph. Um again, this at the end of May, so as of May 31st, we are 92% of the way through the fiscal year. um everything is has uh was not updated because we approved uh the new new forecast at the end of the month. So uh June's will show how that correlates to the forecast and then the general fund and uh general fund benefits payroll and benefits broken down again 92% of the uh budget was spent on payroll at that time 90% of benefits. We do have a couple donations and then the the big items here for on this agenda we are trying to
004wrap up fiscal year 25. So you'll see a couple of budget adjustments on here and that is just making sure that we continue to pay the bills that we need to. Today was basically the last day that we are able to pay any bills for this fiscal year. So these numbers just kind of allow us to do that. Any questions for Mr. Carol, before we jump into the agenda. All right, we're going to start with the financial section. It is recommended by Brian Carol Treasurer to approve the following financial items. First is to approve the May 2025 financial report we just reviewed. Accept the following donations of $100 anonymous donation to the students assistance fund, 500 from Anders Hitson to FFA, and 500 from APRO FFA. We need to approve and amend resources for the
005fiscal year ending June 30th, 2025. And here is the appropriations that we need to approve the following transfer center and appropriation modifications for the fiscal year ending June 30th, 2025. And to authorize a treasurer to carry over any outstanding incumbences of the June 30th, 2025. We also need to approve temporary appropriations for this fiscal year ending June 30th, 2025 at 75% of the fiscal year 25 actual expenditures. We need to approve the following grants and to modify appropriations and amend resources accordingly to title one for $135,835.31. You also need to approve the following petty cash and change funds for the 2526 school year athletic athletic petty cash 4500. That's for drive and flying debate account as well as central office penny cash for 50 office petty cash 50 per school building and athletic change fund
006of 3,000. At this time I just need a motion to approve the financial reports and other financial items. So moved forward. Questions or discussion? Roll call. Mr. Smith, yes. Mr. Bullet, yes. Mr. Car, yes. Mr. Miller, yes. Mrs. Keeper, yes. Motion carries. We will jump into personnel. We need to accept the resignation of Sher Brown of Green Elementary School principal. Um, effective July 1st for the purpose of retirement. You also need to accept the resignation of Andrew Howell of Green Elementary School teacher effective August 15th. You need to offer the following teacher a one-year limited teaching contract effective with the start of the 2526 school year to arrive breezes for Evergon Elementary preschool teacher. We also need to approve Elena Gton as a summer custodial worker from June 6, 2025 until August 15th. Compensation is
007set at $16 per hour at a maximum of 40 hours per week. And as a district substitute for the 2576 school year, the superintendent or the superintendent's design will coordinate hours and make all work assignments. We need to resend and offer the following supplemental contracts for the 2526 school year pending the completion of all people activity permits. And I'll give you a moment to read through those right now. We need to approve the following high school and middle school paid and volunteer event workers for the 2025 2026 school year and to set the compensation for certain athletic event positions to be paid from the athletic fund. You can see a list of names there that carry over to the next year as well as the paid positions and what those are. At this time, I
008just need a motion to approve the above listed personnel positions. Support questions or discussions. Roll call. Mr. Smith, yes. Mr. Da, yes. Mr. Carr, yes. Mr. Miller, yes. Ske, yes. Motion carries. At this time, we'll move into other business. We need a motion to set the following breakfast and lunch prices for the 2025 2026 school year. Um you can see them listed there and they have it represents a 10 cent increase for the 2425 school year. Roll call. Mr. Smith. Yes. Mr. Bullet. Yes. Mr. Yes. Mr. Miller. Yes. Mrs. Keith. Yes. Motion carries. We need to approve student handbooks, district MTSS handbooks, and high school curriculum guide as recommended by the administrators of the high school, middle school, elementary school, and preschool, as well as the following student fee schedules as recommended for the 2526
009school year. Grades 9 through 12 will be build for individual courses with a maximum course fee charge of $150, which was the same as last year for academic year. Any high school activity fee, class fee, administrative fee, and or co-curricular fee will be in addition to the maximum force fee. Questions or discussion? Yes. Mr. Mullet, yes. Mr. Car, yes. Mr. Miller, yes. Mrs. Keer, yes. Motion carries. Need a motion to approve staff handbook for the 2526 school years. Every board of education expected behaviors for employees report questions or discussion roll call. Yes. Yes. Mr. Carr. Yes. Mr. Miller. Yes. Mrs. Keeper. Yes. Motion carries. Do we need a motion to approve student athlete and coaches handbooks for the 2526 school year? Move. Questions or discussion? Roll calls. Mr. Smith. Yes. Smula, yes. Mr. Car, yes.
010Mr. Miller, yes. Mrs. Deer, yes. Motion carries. We need a motion to accept an educational agreement with the North West Ohio Juvenile Detention, Training, and Rehabilitation Commission for educational purposes for students during any period of detention at a cost of 91 per day of instruction on weekdays effective July 1st, 2025 through June 30th, 2026. Please note that last year the cost of the service was $80 per day questions or discussion. How often do we use that rarely? Okay. Just in place in case we would have a student place there. Okay. Thank you. Roll call. Mr. Smith. Yes. Mr. Yes. Mr. Carr. Yes. Mr. Miller. Yes. Mrs. Keeper. Yes. Motion carried. We need a motion to approve the following ticket prices for athletic contests for the 2526 season in conjunction with the NW guidelines. Move the
011board. Questions or discussion? Roll call. Mr. Smith. Yes. Mr. Yes. Mr. Carr. Yes. Mr. Miller. Yes. Yes. Motion carries. We have a motion to approve a one-year contract with nutrition uh the nutrition group from Irwin, Pennsylvania to provide food service management services to Evergreen and local schools beginning on July 1st, 2025 and ending on June 30th, 2026 with four renewals of one year with mutual agreement between the district and the nutrition group. So moved. Questions or discussion? Roll call. Mr. Smith, yes. Mr. Vio, yes. Mr. Yes. Council Miller. Yes. Mrs. Keeper. Yes. Motion carries. We need to authorize a treasurer to pay the 2025 20226 Northwest Ohio Computer Association membership and EMIS fees of $46,17.81. You can see there last year it was $44,573.76. and to approve the technical service agreement authorizing the purchase of
012IEP Anywhere software, Zoom licenses, content filtering, and state software for a total cost of approximately $5,000 based on per ADM and licensing. So moved for questions or discussion roll call yes, yes, yes. Mr. Miller, yes. Yes. Motion carried. Meet a motion to purchase school district insurance through the Ohio school claims administered by Howlet and Administrative Services for a total premium $87,635 for the 12-month period of July 1st 2025 through July 1st 2026. Harbor includes $4,900 for cyberware, $41 for pollution, $16,266 for auto fleet, $60,298 for property, $535 for violence, and $10,536 for liability. So moved. Questions or discussion? Roll call. Mr. Smith, yes. Mr. Matthew, yes. Mr. Yes. Mr. Miller, yes. Mrs. Steven, yes. Motion carries. Need a motion for the Evergreen Local Board of Education to support the educational option program administered by the
013Wood County Educational Service Center of Wood County Juvenile Detention Center and Juvenile Residential Center of Northwest Ohio and the board the Wood County alternative school. For the 2526 school year, the Upbringing Board of Education agrees to pay $88 per student per day for students assigned to the detention center and $96 for students assigned to the residential center. And you can see the difference last year. Go ahead. Discussion, right? Roll call. Mr. Smith. Yes. Mr. Bullet. Yeah. Mr. Bar. Yes, Mr. Oer. Yes, Mrs. Yes. Motion carries. Mr. Simolo, would you like to take over discussion and information? Yes. Couple of transfers. Holly Santobin is moving to the fourth grade from the second grade and Nicole Strayer to the second grade from the fourth grade. Those are just to get those noted. Those are um internal assignments.
014Uh second semester semianual bullying report. We had zero incidents of bullying for the second semester. So that is excellent. And then our annual wellness report was part of the board packet just to highlight a few things that had happened over the year. We did the pillars of health program. Participation was up 16 people from the previous year with a total of 35 and they used the my coach app to track exercise and provide daily infographics and healthy recipes. uh wellness grant provided uh meals for our professional development. In March they did a walking club after school and then in May there was a wellness event and at this event exercise equipment and mental health books and information pamphlets were given out like thank Jen Burke holders for the work she did with the wellness committee
015this year. They did a great job. Any question? Any questions? Mr. All right, we're gonna jump right into Mrs. Brown. Good evening, everyone. Um, wanted to start off with our field day. Mr. Pack did an awesome job for our staff and students. Um, and want to thank all of our parents and volunteers that showed up on that day. Um, especially since it was a freezing cold day, but they still managed to have a really great time. So, it's great to see that and um great to see him kind of take over and um be doing our field days doing the field days. Um we received our spring state test scores and like I shared last month, I would share the uh results with you. Do want to let you know that we have two third
016grade students uh that will be taking the test this Wednesday. Sharon Leitzky will be administering the test and then those um families who will receive um test scores on July 31st. Dr. fine, but we'll reach out to them, let them know um how well they've been. Also, uh we received our percentages, overall percentages for third grade ELA, we had 72% proficient. Uh third grade math 76% proficient, fourth grade ELA was 86% proficient, and fourth grade math was 96% proficient. Um overall, we did have students that had perfect scores. um third grade math with a score of 81 18 which is amazing. We had Zack Art, Zoe Daddy, Mason Dominique, Aya Keller, Tucker Keller, Charlie Mans, Rowan Puppus, and Riley Schmidz. And perfect scores for fourth grade math with a score of 835. We had Elliot
017Crockett, Shane Dval, Ashlin Hansel, Norah Hassan, Cameron Pricer, Ella Machuski, Grayson McQuillin, and Alexandra Zo. Uh so those students will be re receiving a special certificate in the mail next week. We did have our fourth grade celebration where we had tons of people show up again. So it was great to see all those people come out and um make their kids a priority. They were they were excited but nervous. Um but it was a great celebration for the kids. Also wanted to let you know that I've prepared um all the schedules, provided helpful notes for the incoming principal should they like to use them. They're all there. Everything is labeled, ready to go. I did go over with Dr. Steinford on Friday. Also went over with Mrs. Zel today so they're aware of what's there
018and available should they need it. Parent letters uh for the 25 26 school year uh should be sent out at the end of this week um as long as there aren't any other changes. and did want to thank um a special donor um an anonymous donor um for the doors uh in the kindergarten and preschool wing and door number 11. Um this anonymous donor donated more than $28,000 uh to replace or fix all of those doors. Um the donor requested that the company um bill them directly. Um all the doors have been uh fixed or replaced um except for the one door near the main office, door 11. So that should be soon. They're just waiting on parts to come in. So wanted to make you aware of that. Um some thank yous. I wanted
019to thank our teachers and our teacher aids for all the work that they do to make biking country at the elementaryaries a really great place to be. Um they worked very hard and um I appreciated their help and support and collaboration all along. was awesome. Um to the evergreen community for wel welcoming me and making their children a priority. Um it made my job so much fun and I love working and serving both them and their children. To Mr. Doel who was always there when we needed him. Um he was just amazing. So wanted to thank him as well. Um to Trent Williams for helping to make great improvements that are necessary at the elementary building that are coming soon. So that's so good to see to our kitchen crew who worked their tails off
020with a very limited crew. They worked so hard and um just wanted to thank them because they worked hard. To Sharon Lumpinsky for always putting the welfare of our children first while always supporting our staff and myself. Um you never ever saw her sitting down. She was constantly moving and constantly welcoming children. And then finally, last but not least, um to Jerry Zabbo, who is our rock star, um who works hard and makes great things happen, not only for teachers and students, but for myself as well. She's she's a pretty amazing woman. So, thank you for my time here. Um it's been an amazing um journey with the staff. So, thank you. Good work. Thank you, Mr. Buller. Good afternoon. Um, got our school year wrapped up now. I want to recognize some things as
021far as our very, very busy uh, May that we always have in our building. Um, first though, recognize our teacher of the year for the middle school is Carrie uh, Klein. Um, she does an amazing job. She's been with our district for 20 years now, which is amazing job in our building. And she's kind of uh, wears a lot of hats for us. um specifically our second chances program has really taken off and um really helped some of those struggling kids along and she's taken that over. Um so she did a great job this year so I want to recognize her. Um our fourth quarter success we were able to celebrate. It's a little different than the year because we have so many things going on but we still get we still fitted a few
022of them in. So we did our all breakfast um which we had 79 kids qualify for that. We had 209 kids make the fourth quarter honor roll. And then we still do our fourth quarter grow character awards um where we had 50 students receive um certificates, gift cards, and uh basically uh get recognized for having great character. So something different than the academic awards that they can do. Um we had a lot of activities like I said um not all of them went according to plan as far as weather went. So we had our sixth grade camp from May 20th to 23rd. If you don't remember the weather that week, it rained the entire week. Um, from what I uh was able to take away from that, I did go out there at one point
023on Thursday afternoon to hang out with like the staff and the kids. It was like the only dry four hours that they had. I was there. Um, but the kids were all in a really positive mood. Uh, the sixth grade team who plans it every year had to adjust on the fly a lot of things and they did a remarkable job making that a good experience for the kids. So, sixth grade camp lives on as a positive uh memory for our our building. Um, similarly on May 20th, we took our eighth graders back to putting bag in this year. Uh, we had a good experience here before. It's a good trip for us because we get to see some historical sites related to what we we learned in 8th grade. Um, it also was a
024pretty pretty rough day, very windy. We actually had to come back early because the fairies were going to shut down early. It was too wavy out there on Lake Erie. We made the trip back. I just told them don't keep us trapped here with these kids for today. So, we got we got back on time for that. But that was overall a very good trip as well. We thank the eighth grade teachers and the parents that volunteer chef run the trip for us. The kids really enjoy that. Um and the seventh grade group, we did get to go to the Muds game. That was like our one nice weather day that we had. There was only like sprinkles that day. Um but we actually got to have our amazing chick champion throw off the first
025pitch again this year, which um I don't know what it is about those kids with pressure. another strike down the middle two years in a row. So Anna Spears did a great job on that. Um thank you to Kate Langer happens to be Andy Langer's wife. She sets that up for us each year so our kids can have that experience. Um uh May 27th and last week of school we did fit in our NJHS induction ceremony. Thank you to Heather Christensen and Lorie Schmidt who planet their first year advisers doing that and I thought the ceremony was better than we had last couple years. They really try to make it special for the kids and the parents. Um, we also wrapped up the end of the year with getting some of our state testing results.
026Um, across the board, I was really pleased to see a lot of the improvements in the different testing areas. I think a big part of that was a reflection probably of some of the IRC testing um, programs that we put in place. So, we've been working hard on that and we had eight perfect scores at the middle school, which was a big upgrade from the year before. Um, so I want to recognize those kids. Natalie Wrock, an eighth grade student, got a perfect score on the algebra test, which high school test. Um, seventh grader Canadelli, got a perfect score on the seventh grade math test. Sixth grader, Virginia Dockery, got a perfect score on the sixth grade math. We had two boys, Cash Barnes and Ben Murray get perfect scores on the fifth grade math
027test. And then we had Olen Schmidz get a perfect score, who is a fifth grader, on the sixth grade math test. Um, so really cool to see those. Uh, I also want to give special recognition. We had one young man, I had this happen before, he scored perfect on two different state tests. So, Eli Dominic was got perfect score on the fifth grade math test and the LA test. That's quite the accomplishment. Um, as far as getting prepared for next year, most of the stuff is well underway and prepared. Um, we will be releasing our schedule for parents um by the end of July. A parent letter will probably go out towards the very beginning of July though, just so they know to look forward to it. Um, and then we'll have our supply list
028all online. The parents will be getting that stuff around early and then we try to have all our stuff ready for them with the tax deduction beginning of August. So that information will be out probably around the first week of July. Any questions? Thank you, Mr. Bert. Thank you, Mr. Rupert. My report this year or this month's a little different. I kind of went through and did a year-end review. It was a good chance for me to kind of reflect on the year. Don't worry, I'm not going to read through all of that. Just some highlighted things. Um, academically, we had intervention. We changed it up. Our department chairs did a great job of kind of focusing in in on students who needed the help. We provided interventions for students retaking those state tests that
029they need for graduation. Uh, because of that, we had 12 students pass state tests just in the fall. Teachers participated in data days. we have collaboration time. Um, another area is just high stakes tests. I learned in the high school we have a lot of those. We have the PSAT, we have two rounds of state test, two rounds of ACT, we have AP testing plus career assessment. So, there's a lot going on. Uh, when looking at this year's preliminary state results, I do want to highlight geometry and American history that had the top proficiency rating in the floor area. Especially geometry, I know Mr. Holiday's been working hard on that to try and improve that. So, good job to them. Um, one of my goals for this past year was to focus on career, getting
030our students connected to the workforce and better prepared. Uh, we had a couple different events, manufacturing day, build my future day. We held three future Friday events. I heard a lot of good feedback from those. Uh, we partnered with two nonprofits to help our students whether it's going to college or the future plans. Our incoming seniors all took career assessments. Then we're going to take that down to the other grade levels next year. With that comes some money, comes career one or an hour uh one-on-one career coaching. So there's more than just one career assessment. Uh one stat I want to highlight is our chronic absenteeism dropped from 16% to 13% for this school year. We're still not quite down to three COVID levels, but we have made an improvement over the past couple years.
031So that's good. Um, we implemented PBIS. All grades 9 through 12 took mental health surveillance screeners. Uh, we had a lot of activity in our FFA, 30 new members. We had kids going to national and state conventions. We had a lot of success in our competitions. Quiz team qualified for national tournament. Uh, Mr. Hendricks and I started the spirit squad which we're hoping to build on that, make some improvements for next year. Uh and the big talk of the year was the first year with no cell phone policy. Uh teachers are reporting that it was a lot better. Uh kids were more focused. There was actually kids playing card games and playing things in the lunchroom and talking. We know it's not perfect. We know maybe they're sneaking around a little bit, but overall it
032was a very good improvement um in the building. I recognition. I have a bunch of just students and staff that did some great things. I do want to recognize Mrs. Tennessee who earned the EHS district uh EHS and district teacher of the year. She's just phenomenal. She's passionate. She's very humble, very quiet. She won't she doesn't bo, she doesn't brag. Um but there's some kids that she should probably have her name on their diploma because she just works her tail off for them and she will do anything for her kids. Um so she that was welld deserved. Uh last page just kind of looking ahead to next year. We are transitioning to a seventh period bell schedule that'll allow us to have more instruction time and we're going to have an daily daily enrichment period
033at the end of the day. Um we're excited to have uh Eric Cooper join us in the band department. Tracy Greens our new business teacher and Bri Brian Benhop will become uh the new math teacher for Mr. Wagner. I have also listed there kind of the changes that were in the handbook post. So, um, it's kind of just looking ahead for next year. Any questions? Thanks. Thank you, Mr. Mr. Henry. All right. Good afternoon. I just want to start again by recognizing some of our spring sports athletes and teams. Uh, first congratulations goes out to Luke Woodring and Cara Huninger who both qualified for the state track meet. um with Luke placing seventh in 100 meter dash and then Cara placed um I think it was like 14th and 16th in the 110 hurdles and
034300 hurdles. So they did a tremendous job off a huge accomplishments and represented that we're bringing first class. Um second congratulations goes out to the baseball team who won league districts and made it to the elite 8 in the regional final um which none of these things have ever been done since the mid70s and that was actually when we are part of the NBL not the NWL. So, uh, again, huge congratulations, Coach Owens. That whole staff is doing a great job. Those kids worked their butts off this spring and they deserve every bit of that. So, huge shout out to them. Um, overall, it's been a great year with individuals being state, regional, district qualifiers, um, and numerous team accolades and some that even made history at Evergreen, just like I alluded to, the baseball
035team. My girls soccer team in the fall also reached a regional tournament for the first time in school history. Um and then the football team also made it to the state playoffs which has been many many years as we know since that time. Um and then lastly I passed out as you guys were walking in um just kind of a rough draft of the strategic plan um that we kind of put together for the athletic department and that's kind of been de developed and awaiting some finishing touches. So if you guys have any feedback, please let me know before you know the July meeting before school kind of gets started. Um we came up with four main areas to focus on and develop in the coming years when it comes to making decisions for the
036Evergreen athletic department. Uh kind of the first area of focus is enhancing the student athlete exper experience uh which we want to put the student athlete first in all aspects and want to make athletes feel a sense of of pride in being an evergreen athlete. Uh second area is empower and support coaches and this is um you know building continuity within the EUA all the way up through our varsity coaches um to continuing to support other coaches and programs and to build the entire athletic community. Uh third area of focus is promote engagement and community involvement which should be done by building a positive climate uh with all involved including staff, students and the community. And then the last area of focus is to enhance and maintain facilities. So, as we know here, being a
037small district, our facilities are top-notch, not only in North Coast, Ohio, but I would say the whole state of Ohio. So, we want to continue to strive to provide the best for our student athletes here. So, again, through these, you know, four main areas of focus um help guide us to continued success in athletics at Evergreen. We believe that through intentional focus on these core areas, we'll continue to build a thriving and high performing athletic program that reflects the values of not only the school of but um the community and all its members as well. That's all I have. If anything came about about the getting into these events for kids as far as like we talked earlier about student admission for free. I think that's something we're still working on but Okay. So, we're
038sticking to the $5 until Yes. as of right now and that so for that are you talking about earlier in the that that would be to approve for other students as well. Okay. So not only evergreen students but visiting students as well. Okay. Yep. Thank you. Any other questions? Thank you. Thank you Mr. Henz. Mr. Senola. Yeah. I would like to thank Rosi Greenhouse for donating the planters and hanging baskets to our staff at the end of the school year. The plants were beautiful. We great greatly appreciate them thinking of Evergreen. We appreciate their generosity. They just donated them here and and staff members at one of them could pick them up. Uh we're in the process of interviewing for our open principal position. We hope to be in a position to fill that critical
039spot by the July board meeting. We will also need to fill an intervention specialist position at the elementary school when internal movements are complete. Uh we have put the inclusive playground project on hold until we fill the principal position. When then that individual is settled in, we will then look at the project in the best way to proceed with it. The custodial crew and our seasonal help have been working hard cleaning and refinishing floors. I'd like to thank them for their hard work. They've been doing a good job getting us ready for the next school year. And finally, I was in Columbus today to meet with the leaders of the Ohio Department of Education and Workforce. Uh big item of conversation was the budget bill. It is in conference committee and should be voted on
040by the end of the week. They expect the final version to be a combination of the House and Senate what's been proposed and they really don't know what to expect coming out of that everything has been very hush hush out of the conference committee and just kind of have to wait and see. So fingers crossed with the House version no schools in Ohio were going to lose money. the Senate version about 200 schools would go backwards from state funding current year. So they're looking at think pieces of each to put in place and then that would be for the next two years. Any questions? Thank you, Mr. Sulla. Are there any board members with questions or concerns? No. At this time I need a motion for the members of the Evergreen local board of education
041to superintendent treasure and invited guests to go into executive session for the following reason to consider their employment of public employees. Roll call. Yes. Mr. Bula. Yes. Yes. Mr. Miller. Yes. Mrs. Keer. Yes. Motion carries. There will be no motion or there will be no action after this executive session.