001March 24th meeting to order roll call here here Mr here Mr car here here this H do the Pledge of Allegiance i al to flag the United States of America and to the for it stands one nation God indivisible jti are there any board members who desire to add delad or separate any items of the consent agenda as proposed no okay I need a motion to approve the meeting agenda as presented for the regular board meeting on March 24th [Music] 2025 roll call yes Smith yes mrul yes Mr car yes Mr yes motion carries I need a motion to approve the minutes of the regular board meeting held on February 18th 20 2 moved Mr Miller yes Mr Smith yes back to yes Mr par yes yes motion carries are there any board members of
002correspondent no Mr Carol Mr S I do not awesome we will continue recognizing our guest and visitor people tonight thank you for being here can you just introduce yourself I'm hen pton Ken penley J dror Lucas Boulder Tom ja cast thank you everyone we do have a presentation on with the F County Health Department with Karen Hunnington hey thank you for allowing us to come today my name is Karen Pennington work for the right here County Health Department we have a grant through the Ohio Department of Health um a tobacco Grant and um I was working with some High School Evergreen high school and middle school students and these two are representing them and um they're going to tell you what the presentation or what our project was about I'm brookin bradin I'm a senior
003here at Evergreen and for my national a society I was helping out with the tobacco project um I'm was going to tell you a few different facts about um tobacco um cigarette buds can take anywhere from 18 months to 10 years to fully degrade in our environment and the amount of carbon dioxide released from the from the production and consumption of tobacco is equivalent to driving 17 million gas car cars every single year I'm Henry Penington I'm an eighth grader here at Evergreen and I'm here to tell you the effects of the tobacco lifestyle uh the transportation of tobacco releases greenhouse gases into our environment the smoking of tobacco releases toxic toxic chemicals from uh the smoke smoke emitted from it and the disposing of tobacco uh the cigarette butts pollute our environment so we
004are taking these slides that theyve put together and um on April 1 which is next Tuesday they're going to have it's World takedown tobacco day and we will be um we talked to Mr rofer about having these as like a slideshow in the school um like the television so we'll be doing that way thank you very much you have any questions no good research thank you thank you nice job thank you very much okay we're going to continue with the financial section and we're gonna have Mr Carol go over his reports right thank you um staff in front of you the first one we see is our P reconciliation is how we are reconciled with our banks second one you see is a financial summary by fund this is how we are appropriated currently amongst
005all of our funds know the cash summary report this shows the fund balance current incumbrances for each fund at Evergreen next one we have is our dispersement summary these are all the checks that we issued during the month of February first graph you see is the general fund revenue and expenses at the end of February we are 67% of the way through our fiscal year and uh the forecast there is compared to what we brought in this February and then compared here today we do have a note on here our real estate taxes typically will come in in in February but me in March this year so that'll be on the next graph and the following page is payroll and benefits broken down we have spent 66% of our payroll budget and 67% of our
006benefits budget couple other items on the agenda um the increase to 401 that is for auxiliary services that Trinity the permanent Improvement increas is for the camera system so we just need to increase our budget for the permanent Improvement fund and then 08 that's just as field trips are starting to happen we need to increase the budget so we can spend more as more is coming in and then the title three budget we received an additional little bit there and then we have a couple grants that we were approved for the agenda that's all I have thank you any questions from Mr car right now all right then we're going to jump right into the financial agenda it is recommended by Brian Carol treer to approve the fing Financial items to approve the February 2025
007Financial reports he just reviewed with us to accept the following donations $100 an ominous donation to The Student Assistance fund to approve the following appropriation modifications and amend a um resources accordingly increase to the 401 auxiliary services for fly Trinity of 44402 72 as well as increase the permanent Improvement fund um of 600,000 increase the elementary General activities for 5,000 increase the title three $692 also to approve the following grants and to modify Appropriations and amend resources accordingly the Attorney General's school safety grant for $511 1624 as well as the second one attorney general school safety grant for 40,000 and then the source of of strength for $750 this time I just need a motion to approve the financial reports and other Financial items questions or discussion roll call yes Mr Smith yes Mr vacul
008yes Mr car yes keeper yes motion carries we move on to Personnel you need to offer a two-year administrative contract effective 2025 for tra Coro school psychologist at an initial salary of 88,000 we need to resend and offer the following supplemental contracts and approve volunteers with the 2425 year pending the completion of all pupil activity permit requirements Carrie Phillips we're going to resend um the track assistant half contract Alex Lutheran for the head coach track um for track and then brilin wymer for the assistant track coach and we also need to offer the following individual a non-teaching one-year limited contract effective March 24th 2025 to Christine Williams just watch her to our position we also need to offer the following teacher a one-year limited teaching contract effective with the start of the 2526 school year
009Brian badenhop High School map teacher um and at this time we just need a motion to approve the above listed Personnel positions sport questions or discussion roll call Mr Miller yes Mr Smith yes Mr back yes Mr car yes yes motion carries this time we move on to other business we need a motion to approve a three-year negotiated agreement between the ofen local Board of Education and the ofgreen Education Association as recommended by the board's negotiation team and ratified by the Association this agreement includes a 4% increase on the base Sal in 2526 a 3 and a qu increase on the base salary in 2627 and a 3% increase on the base salary 2728 move support questions or discussion roll call Mr Miller yes Mr Smith yes Mr vacul yes Mr car yes yes motion
010carries at this time we need to approve an overnight trip for Evergreen FFA students there's four of them to compete in the Ohio FFA state wildlife judging contest should they qualify students will depart on March 28th 2025 and return on March 29th 2025 and stay at the holiday in in Logan Ohio teacher Alexis Howell will be the trip supervisor and the school van will transport students to the contest estimated trip cost is $300 which will be covered by the FFA account uh any questions question did they qualify do we know I think it just started this week Friday wild judging that's my question okay I know field judge and deer what they would for I don't think it's that okay I just saw it on the FFA thing for this week I think they started
011practicing today and they yeah first initial one's Thursday um all right uh roll call have moved by Mr Miller and supported Russy thank you Mr Miller yes Mr Smith yes Mr vacul yes Mr car yes Mr keep yes motion carries we need to approve an international trip for Evergreen students to travel to Dublin Ireland coordinated through the Education First travel program 12 students will have the opportunity to learn about the diversity of Agriculture throughout the globe students will depart on June 22nd 202 on July 1st 2025 teacher Alexis H will be the trip supervisor staff members Dr Dolores sford Jenifer Conrad Michelle Paulson and a parent chaperons will also be accompanying the students on the trip estimated cost per student is 4,269 and will be paid by the students so move support questions or discussion
012very cool that's only I have sounds like fun do either of you know any of the students going that's quite the privilege okay I me to you everybody allowed to show that yet or no there's quite a few I know um like Sydney Alex Paulson what 12 of them so the Johnson Johnson that's awesome so they're all FFA students all awesome okay roll call Mr Miller yes Mr Smith yes Mr beul yes Mr car yes Mrs keeper yes motion carries we need to approve an overnight trip for Evergreen FFA officers which is nine students to attend an officer retreat in puton Bay Ohio students will be trained on how to be an officer and plan for the 2526 school year students will depart on July 28th 2025 and referred on July 30th 2025 and stay
013at Island Club home rentals in puton Bay Ohio a school van and Ferry will transport students to The Retreat teacher Alexis Howell will be the trip supervisor trip cost will be covered by the FFA account alumni and Community sponsorships so moved forward discussion roll call yes Mr SMI yes yes yes Mrs yes motion carries I am not going to read this whole thing we're just going to read a little section of it um we need a motion to approve energy sales agreement to authorize execution and delivery of a master electric energy sales agreement between Evergreen local schools and power four schools endorse electric supplier ngg Resources LLC or questions or discussion this is the same one we' had that we have currently correct and our rate is actually going down most ex that's the only
014questions I had thank you roll call Mr Miller yes Mr Smith yes Mr vacul yes Mr car yes Mrs ke yes motion carries this time we need to resend and approve the proposed existing bylaws and policy revisions and new bylaws and policies the current Evergreen local local schools for policy the following bylaw and policy revisions and additions are recommended for approval you can see the list there I'll give you a second to read over them the boort discussion Mr Miller yes Mr Smith yes Mr vul yes Mr car yes keeper yes motion carries we need to authorize the purchase of a new 6 through 12 English Language Art curriculum program from hmh education company the new program aligns better with Ohio's learning standards and includes textbooks workbooks webbased software for six years and teacher materials
015and initial and ongoing professional development for implementation and an approximate cost of $15,246.86 one is right now again how much is it going far cost windes up it is a little bit um but I'll be sharing some of the negotiating that any other questions or discussions R Mr Miller yes Mr Smith yes mrul yes Mr car yes Mrs ke yes motion Carri we need to approve continued participation in the Ohi Optimal Health initiatives Charter workers compensation group rating program for the 26th cumber year so moved questions or discussion roll call Mr Smith yes Mr V yes Mr car yes Mrs yes motion carries at this time Mr small would like to take over discussion and information yeah for information purposes uh Cheryl Macintosh who was our two-hour dishwasher moved to the open FL hour cook
016position that took effect March 5th and Tory Wright one of our first grade uh team teachers is moving to second grade that has an extra section that will move up so she is moving up to the next grade level uh Community conversations our next round with those are scheduled for first one April 2nd 9:00 a at the Country Charm Brian and I will be there and then Friday April 4th at 11:30 a.m. at us20 Diner so any community members who have questions or want to talk anything about the school will'll be there to do that we are in the process of planning to cover ticket cost for home events next school year for students in grades 7 to 12 with a goal of eventually expanding it to other grade levels uh the Evergreen athletic boosters
017has pledged $5,000 per year to make that a reality to help us offset the cost we need to be able to offset the loss of approximately 15 to 20,000 in tickets sales from the athletic budget so we'll be looking at ways to do this and presenting it to the board uh when I have a game plan before the end of this year so students can use their student ID to get in to verify that they're a student that qualif points that's that's we've talked about it for years we've had students present we're gonna with a Boosters help we're going to be able to find a way to get it done um will there be an open first grade position then as Tori moves to second or is that no it had it had extra section
018okay as the kids progress to second grade okay that one will kind of jump as we move through following year third grade we'll have a any questions further question from Mr s all right then we will jump into administrative reports and we have Mr burer good evening uh Middle School report for you guys that is normal our people's champ I like to recognize them uh we have a new teacher this year Sarah lwi she's one of our special ed teachers um she's been awesome hire for our building um really good uh team player if you want to think of it that way as she jumped right in with the eighth grade team and helped unify that team she's um really important to our building culture so want to congratulate her on that uh things happening
019in our building the Quiz Bow team has been competing and their their season has now finished up they competed at the pon County quiz Bowl event back on March 4th and then the following week they took on five of Staff members um for a teacher versus a student quiz Bowl event which is always a lot of fun to see the staff squirm to see how often kids can who won staff still won okay sta but makes them nervous though um we also sent a group of kids over to the ESC uh for a math counts competition uh that was the first time they've held that this year um talking to Elanor shooter who's our our teacher that took them sound like it was a pretty cool event she's glad that she took them over for
020that so um this week we got a lot going on in the building we have our uh fourth quarter Awards and celebrations that we normally do at the end of a quarter we're also squeezing in The Amazing shake this week on Thursday so this is the second year running that program um being that it's the second year it has gone a lot smoother as far as the prep and getting everything around um we're expecting about anywhere 55 to 60 Volunteers in the building on Thursday um it's completely Community run so we appreciate all volunteers are stepping up to do that so Thursday if you guys have nothing to do you want to come check it out um 9:00 a.m. is the first round 9:45 is the second round um we do have other guests coming
021in from other school districts just to see it because they've heard how well the program runs for kids so it is it's a really cool program if you guys haven't seen yet um we begun scheduling for the next year already we've already met with our sixth and seventh grade students before spring break when we meet with our fifth grader tomorrow to get that stuff lined up um like to thank Skyzone of Holland they have generously donated to us for the thir year in a row uh giving for these real character awards that we're going to have this week so they they donated again 75 jump passes for our kids those are like the favorite thing the kids get Sky Zone as a reward also want to thank MVP they put on a dodgeball tournament for
022us back on February 23rd um which from all the indications I've heard from the kids had a lot of fun doing it so can't go wrong with do and then one last recognition I threw on here uh just got information today about this we had two uh middle school students compete at the junior high state tournament for wrestling uh over spring break we had a sixth grader Mason Mitchell take sixth place um and then we had a eighth grader Bradley Balman repeat as state champ so any questions thank you Mr B Dr steinford I have two topics to talk about this evening first one is about our 6 through 12 English language arts curriculum I did it a little bit different this year instead of having all of the teachers review all the resources that
023were samples that came in we had four of them this year I had a core team a grade level representative and then obviously Mary Desmond as the high school department shair for English language arts I gave them a professional Day in February we reviewed all four the resources that came in we narrowed it down to two using the Department of Highly qualified or high qualified instructional material rubrics and so we narrowed it down to two resources hmh into literature and savis my perspective so then that core team took it back to their teaching partners and they were given two weeks to talk about the programs that they reviewed as well as give them the opportunity to review them so then we pulled back together as a core team and it was determined um unanimously that
024hmh into literature would be the one that we would select um the next six years we currently use hmh into literature um both in the middle school and high school so but this is a newer Edition and a couple of things that we had just noticed was just um some of the the strengths in it that came about it was such as the stories aligned of culture and cross-curricular content um the note taking the embedded notice and notes interactive vocabulary with each reading there was also differen instruction with audio text already embedded in so then I reached out to our representative um he had gave me a quote of 125,1 660 and I told him that was absolutely not acceptable I actually used Brian our treasure and I said I'm not doing my due diligence
025I need a better quote so that's what he came back and gave us the 15,24 um 56 in addition to that we will have professional development on May 8th for half a day for our um 6 through 12 English language arts teachers including intervention Specialists um Subs have already been secured for that so we'll have that going on the next thing is the grant Awards so I kind of want to always bring this up because we always see it on the board agendas for approval so for fy2 um Evergreen rece Evergreen local school receive $495,000 federal grants to support student learning these funds are managed between my and our Treasurer Mr Carol so in addition to those federal funds that we receive I apply for various grants that are a benefit to our school district
026this year so far um we have received a um eight Grant awards for a total of $ 82,9 3313 um in additional funds so these funds are utilized to improve safety um expand um stem activities support students through after school tutor um Implement career exploration and awareness activities enhance agricultural education and support our homeless and economically disadvantaged students so we're really proud about that but the fact is that these oftentimes are competitive grants so this kind of gives you a little bit of a Lowdown so the first one was only 5,000 it's our Ohio stem Learning Network classroom Grant and that was used for stem resources at the elementary the ones that were just approved today was the Ohio attorney general f25 for formul based school safety grant for $516 and that's going to for
027the new security system um or camera system and that's based on our enrollment um the other one that was approved today was the Ohio attorney general fy2 program based safety Grant again that grant for 40,000 will go towards the new camera system the other one that was approved or the last one um was the um excuse me the sources of strength was $700 and that to support are sources of strength program um and we actually had that earlier this year we received notification of for spring break that we received the greater Toledo Community Foundation Grant it doesn't sound much but it's G to have a huge impact because it will actually pay for all the transportation for both our fourth grade and seventh grade to go to the Mud Hens game and our students don't
028often have that opportunity so this is a great to enhance that um a couple of the other ones was the career awareness and exploration funds was 1077 $8 mckeny vento a competitive Grant this is a three-year Grant and we are allocated um so much each year so this year was $1 11,39 and then obviously our last one is agricultural education fifth quarter and that supports our extended days to um for supervised um agricultural experiences that Alexis does and that's about $2500 any questions that you have awes thank you uh Mr Samoa yeah we are in a way wrapping up this strategic planning process our student parent and staff surveys closed this past Friday we're working on summarizing the results and identifying themes that come through that information uh we will be sharing the results of
029surveys with the board once we have everything put together in April I'll be inviting in parents from the elementary and middle schools to meet and discuss High School curriculum for the future we want to hear from parents as to what they would like to see available for their children's high school education down the road so talk to the parents or the younger students of what direction strategically do we need to go for our high school programs uh the community survey is open and accessible on the district website till April 18th for any community members who are who are not sent a parent survey so once we get all of that done we'll start drafting a draft strategic plan for that I'll share with the board that we'll review we'll weak up and get a game
030plan for the future the new sign that the corner of Route 20 County Road 6 has been ordered should be installed in the next couple of weeks so looking forward to getting that up and then the last item um opsie negotiations are scheduled for April 3rd we're looking forward to sitting down and meeting with them and working out a three-year contract for our oy members any questions thank thank you Mr are there any board members with questions or concerns no all right I just need a motion to adjourn the March 24th 2025 regular meeting of the Evergreen local Board of Education yes yes yes yes thank everyone thank you