001All right, I'd like to call the August 25th, 2025 meeting of the Northwest Board of Education to order. We can all rise to stand alsible with liberty and justice for all. Thanks everybody. Call >> Mr. Tohill >> here. >> Mr. Gindlesburg, >> Mrs. Barky here, Mrs. Gear, Mr. Wy >> here. >> Any additions or deletions? >> Uh, yes we do, sir. If you would guys would take a look. I had a couple questions on >> H. Yeah. So, if we could remove H over overnight band trip. There's some questions. I I talked to Mr. Emler and um What's wrong? >> I'm fine. >> You know where we're at? >> Yep. Thank you. Sorry. >> So, I talked to Mr. Emler and said, "Hey, the trip is not in jeopardy. I just need to You guys
002had questions today. I wanted to sit down with him and just get clarification. And I mean the trip is not until November 20th, 2026. So we've got time, right? So I said, let's we'll remove it tonight. We'll we'll work to uh ask for your approval at the se September meeting. This is August at the September meeting and then we'll go from there. So I'd like to remove that if we could just to get some clarification. Also one minor thing but uh if we can do this I would like to remove from our list of supplementals I would like to remove national society advisor Sarah she's not advising that just cause resation and do all those things I'd like to remove the whole list of supplements >> that's Dage Other than that, we're golden. I apologize
003for the problems. >> So, just those two changes. >> Yes, sir. >> All right. So, we're good. Need a motion to approve the agenda as >> second. >> Mr. Chill. Yes. >> Mr. Gindlesburg. Yes, >> Mrs. Barky. Yes, Mrs. Gearhart. Yes, Mr. White. >> Yes. >> Okay. I don't have anything for recognition of visitors. >> Okay. Superintendent discussion. >> Um, okay. So, just a very few things to talk about. One, I just want to reassure everyone. I'll say that again. I don't know if I was uh strong enough with that. Mr. does a great job. I try to reassure parent that this will go on, right? So, I want to make sure you guys hear me say that it's a it's a great trip, great opportunity for our kids. So, we're going to work to
004get that. Ask for your approval next meeting. I promise we'll do that. All right. Um, other things that are going on. We had a great start to the school year. Uh, I just mentioned that to some in attendance here and they said that I was jinxing it, but it was very, very calm start. Very good start. We appreciate you guys who were there for the complication day for speaking uh for the the three gents actually. We appreciate all three of you participating. I thought that was uh very impactful. Um it's been great to have all of our students back. I think it's really it's been really nice to face our kids in. I think that's a good way to get started. Our teachers appreciate that. I think the parents of the kids who are being
005phased in. We have our kindergarteners. Um who else gets phased in? Our sixth graders, ninth graders. Is that it? Yeah. just seems to go much calmer, much smoother. We appreciate that. So, we got into the everyone's back now, K through 12. Everyone seems to be quick to get in the rhythm of the new year, and we're appreciative of that. This has a lot to do with our faculty and staff. We appreciate them working very hard in support of our community. Just a quick update on a couple other things here, an update on facilities. We are still moving forward on the additions. Uh the annex renovation, the resting room that will be built, the wait room that will be built, storage room for the arts, breaking. It looks like it's probably going to be January, February
006of 26, but we're uh meeting constantly monthly for that. And uh we're excited to get that, you know, we're getting ever closer and we're excited to see that. We're we do have the plans ready to go on the website. They're not we've been tinkering with different ideas. In fact, De and I were just talking about that today, but we're going to have something up on our website for anyone to be able to peruse and see what we're looking at very soon. Um, we're also, as we have discussed in the past, looking at uh putting new turf and replacing that stadium. We're talking about doing that just in the very early talking stages of doing in miday of 26. Um, we've been been talking about it, but we're taking uh just kind of planning out the
007timeline and making sure that that can happen. It's just going to be very chaotic for a few months and then everything will be ready to go. So, we're trying to time that. We're in conversations with uh with Regency and Harris to make sure that that's uh that's all being done very cooperative fashion. The last thing I want to talk about, we're going to be working on I mentioned that to our school board uh vision statement and mission statement. We like to start working on that together with stakeholders involved um sometime in September. uh would like to go back and work on our threeyear strategic plans, a new set of plans and go through that process that'll probably be likely uh end of October, November, and go through a process much like we did the last
008time. Try to include as many people as we can so everybody feels like they have a hand in that and to help us. So, we had some really excellent goals established with the last strategic planning. We met most of those goals, not all of them, but we met most We'd like to reestablish new goals for the next three years and that's what we worked on. So, we're excited for the new school year. Thank you guys for being here. Thank you for doing what you do. We're excited for the new school year. All right. So, next I will hand it over to uh De Clark. You want to talk about our report? We appreciate that. >> I shared with the other day that we're still in the preliminary stages. The final report card won't come out
009till midepptember to end of September. Um our overall rating you can see there is 4.5 um with a big red preliminary because you know it's not final. Um we are waiting on the progress component that's value added growth. How do kids move from point A to point B? So third grade sets the benchmark for that and then every year their test they compare did they grow from third grade to fourth grade to fourth and it goes all the way up through the So that information will be released um midepptember as well and then staff will get their individual growth reports from the state by the first of October somewhere in there. I checked the website today and it's still not there. So um which isn't unusual. I did want to provide some clarification because a
010couple of you asked me and then I had a couple other people. Um this is the first year for the college So that is based on the class of 2024 data because graduation and this area are always a year behind their graduation rate. And how they're calculating this is there's a list of 12 areas that they could meet the criteria. Um then there's that's the numerator. The denominator is the total number of kids in the class. Um things that they could is like an ACT or an SAT remediation free score. Um, an honors diploma. Do they have three or more AP classes where they scored three or higher on the AP assessment on each of those three? Um, do they get 12 credential hours for a career path, like a third grade, something like that?
011Do if they get 12 or more college credit hours, they're good. Um, if they enlist in military, that's criteria. There's three different areas and degrees of apprenticeships that they can look at. Um if they're proficient on three or more of the technical assessments like related to their career at Drake um or another area or if they have an Ohio means job seal and then they do 250 hours with that. So we had 146 kids in this graduating class and 86 of them met one of those criteria. So that's where that percentage of the 59.8 if you report card comes from. In order to get five stars you need an 85% or higher. Four stars is about 74% to 84%. And it goes down from there. Um the interesting thing about it is let's say Jim
012and Adam are both seniors and Jim may need four of those things. Adam may need two of those things. They still only count as one one thing. They can have more as an individual, but they only need one. So the way to get that star to go up is to try to get more of your kids to hit one of those criteria. So we'll keep looking at it, but that's how they calculate that where they go. So I just wanted to answer those questions. A couple of you reached out on where we were with that and military is that only if they enlisted at the time of graduation. >> Yes, that's what we report. >> The day after >> we should know if they're doing it because they probably talked about it, but if they
013do it late in August and nobody ever comes back and tells us, it won't be reported in that final reporting. So, because like right now we're cleaning up the data for the class that just graduated, but it's not going to show up until the 26th reporting ending. The window closes September 12th and we can't open that back up then. So, we have to know all of that stuff. Um, so it's just it's one of those things. It's a little awkward with it, but it is what it is. So, >> I said mentioned on opening day, too. I mean, this report card, there's a lot of school districts that were killed for four and a half stars. So, you know, I I try not to get too high or too low I know that we're a
014lot more than a report card, but we are judged by that and uh we we do have a lot of great great marks here. We should be very proud of four and a half stars is is not easy to get for uh for any a lot of school districts out there. So, I'm happy with that. The good news is I guess we can take that like with the two star rating for that. There's room for growth. Like there's there's things that we can work on as an administrative team to to work to make sure we get that up. We get that up to four stars. We don't have that five stars. We're looking at probably a fivestar rating for the district. So, we're very close we think and you know, we'll work on it as
015a team and we're not we're not down the mouth about it at all. We feel like we had a very successful school year. There's a lot of great things happening here and that's what we should you know pay attention to that but we're also going to pay attention to the fact that there's there's room for improvement as well. the other districts that I haven't seen >> on that particular >> Yeah. >> Okay. >> It just depends like some of them have other options that they're doing or they're tracking a little bit differently. Um we have um I have scores in the county for the achievement part but they have not released the report. As soon as it comes out, I'll be able to answer that more because I can download a county list and then
016we will see all the different categories. But right now, like if you went on to search, you can't even get to this at this point that comes out right now. So they won't release it until they stamp it. comparing our report card to others overall reports that we got access not the top but >> it depends when you're talking about the achievement scores that >> from sixth grade on up we were either first or second in the county now we need to keep working on a little We for the most part we're in the top five or six, but there's a couple places that were down at seven or eight, but we aren't the only ones who scores kind of down. So there was some adjustment to the testing that window is impressive. the new
017category. How far ahead of time did they essentially give you the criteria for that category or did they just >> No, they gave it to us but there was it was harder to calculate because they were every year adjusting and looking and they were tracking for a year or two. So we kind of had an idea where we thought we were but not definitive enough for me to feel comfortable and say what it was going to be. just the way you describe it like they're scoring you on either vocational or extra high achievers. >> That's not their goal. Their goal is they want every kid to reach one of those things whether it's the jobs doing an apprenticeship remediation preschool any of those kinds of things. Like most of our kids take the ACT, not
018many of our kids take the SAT but we sitting I'm remembering correctly around 30% in reading and math that we're ACT and they need a 22 in those two areas. So if we could get that up a little bit that would increase numbers but I realize some kids look at it and go I'm not going to college so I'm not >> Yeah. But now we do have some options before they used to have to take it and the state changed that a year or two ago where they can choose to opt out of taking the ACT but we have to report all that to make sure it's not a missing score that kind of thing. So >> it doesn't go against us but our goal would be to get somewhere else. So Anything else? We're
019good. That's all for us. Thanks, Deborah. >> All right, moving on to >> first item is approval of the minutes from the regular meeting on July 28th. >> Second. >> Any discussion or questions? Roll call. >> Mr. Tohill. >> Yes. >> Mr. Gindlesburg. >> Mrs. Gearhard. >> Yes. >> Mr. Wy. >> Yes. Uh, next item is then and now transactions. Um, any item that is presented for payment at the treasurer's office that does not have a purchase order in place and exceeds $3,000 has to be um come to the board for approval. So, addendum number one, which is actually one item, it just rolled on two pages. I'm sorry. that um we received back billings from start date back to 2019 um for books that they indicated they had a lot of turnover and didn't
020realize that they hadn't invoiced us. So we meticulously went back through and made sure we indeed got the books and we indeed have not paid these invoices. And this is the struggle a motion. >> Second. >> Any discussion? >> Roll call. >> Mr. Toad? >> Yes. >> Mr. Glesburg? >> Yes. >> Mrs. Barkley? >> Yes. >> Mrs. Gearhart? >> Yes. >> Mr. Wy? >> Yes. >> Uh, next item is another addendum. So, and adjusting our resources and appropriations. Our federal funding uh for these two programs was released in August and so we're going to increase our resources and appropriations to account for these dollars um this year. There's a possibility I heard last week that we're probably not going to get A motion >> second. So this being these days the district class and title
021we use for student wellness things like signs of suicide social emotional wellbeings that the kids to all have to We use that one for training and we use it to purchase some materials and so all of that would have to go into a different >> I heard at a regional seminar reported out that it wasn't going to be here next year >> and I was not able to attend that on Friday and I got the minutes and they said the same address that next year. Any other questions? >> Mr. Chville, >> yes. >> Mr. Gindlesburg, >> yes. >> Mrs. Ber, yes. Mrs. Gear, yes. >> Mr. W. >> Yes. >> All right. Moving on to superintendent recommendations. Thank you. Appointment and assignments for letter A. We have recommendation to approve Stacy Bod for 5 hour
022cook Northwest Primary. August 18, 2025 recommendation to approve the following tutors on limited contracts. You remember we always not ting them back. This is another set of that those folks title one tutor Katrina title one tutor Thompson title one tutor >> discussion call >> Mr. Toill. >> Yes. >> Mr. Kindlesburg. >> Yes. >> Mrs. Clark, yes. Mrs. Gearhart, >> yes. Mr. Wy, >> yes. >> Letter B, salary and or position adjustments. Mary Bill from a three-hour cook at Northwest High School at Northwest Primary August 18th. Jen Murray uh from teacher of the high school to Northwest Primary effective August 18th. Couple of you asked why in the world would someone want to be teaching at the high school and suddenly at the primary? Well, she they want to get away from the new It's actually
023she's teaching part of our uh initiative to do Spanish K through 12. So she uh Sora has been doing it here and she just a perfect fit for the primary. So she's introducing Spanish to >> is it just kind >> okay but so far so good after a week a day. Uh third one Andrew Trey went from bachelor's degree to effective August 18, 2025. Need a motion. >> Second. >> So, Spanish. >> We're hoping. >> Okay. >> Anything else? Roll call. >> Mr. Yes, >> Mr. Gindlesburg. >> Yes, >> Mrs. Barkley. Yes, Mrs. Gearhart. Yes, >> Mr. L. >> Yes. >> Letter C, resignations, recommendation to accept the resignation of Brett Osborne Coke for three hours primary effective July 25th. Number two, accept the uh recommendation to accept the resation of Shelby Muster, Tutor Stinson,
024effective August 7th, 2025. Need a motion. Any discussion? >> Okay, we'll call >> Mr. Chill. >> Yes. >> Mr. Gber, >> yes. >> Mrs. Barky, >> yes. >> Mrs. Gearhart, >> yes. Mr. Ly, >> yes. >> Letter D. Uh, there's all of our recommendations that the following person be awarded supplemental contracts for the 256 school year. The attention upon criminal record check, certification, and number of student athletes or participants. I guess it should read here's the loan list that we have with removal as we mentioned earlier of national site advisor and it goes on to the next page as well. >> Need a motion second are all of these none of them say volunteer. These are all positions. We'll have more coming. will be on the way next month most likely. We're still still filling
025these spots. >> I have a question with the criminal record. Do they do they do that every year or every >> Yes, except I guess depending what is it every two years? >> BCI and FBI and then after that it's just one of them every >> unless they're new to the district. You have change your background check. If they have a permit, which some of these people might, but if they're coach or something like that, they can still have their background check, but they have to meet all the other requirements. >> That's a good question. It becomes, you know, a lot of credit to Julie. She's brand new. trying to learn everything. It's been a lot for her, but then trying to chase everyone down to make sure they have it. It's up to date
026and it's just been a lot of it just uh and we have to be very careful. Sometimes people slip through and we're chasing people. We don't want to have anyone, you know, here without having a background check at the very least. Make sure we get all the paperwork before they are on the field or working with our kids in any capacity. Make sure we have all our paperwork. So, we work really hard at that. It just isn't always easy, especially when you're brand new. >> The National We Yeah. Oh, yes. M had asked about LPDC. That That's a a group, a fine group I might say. a thankless job they have. But we have to have every uh teacher be licensed and there's a whole process with that. They have to come up with a
027a plan that goes towards renewing their license and the LPDC committee approves that plan and uh once that plan's approved then they begin to do uh whether take graduate class there there's there's a wide variety of things we can do to uh get your hours done to renew your license. It can be graduate course work. be professional development. It can be it can be a lot of things. Um attending meetings, uh being part of an LPDC committee, what whatever it could be almost anything. Uh but something uh that is whatever is done is turned into our group and the committee says yay or nay and they're a tough group to get by. >> All right. Any other discussion? >> Yeah, one more probably. So, lead teachers, what's Yeah, we have one in every group in
028every building. Looks like >> what do they do? >> Um, we do several things. If it's a textbook adoption year for that year, then they kind of take the lead of that. Um, a lot of times they go over the county's meetings and then they bring all of that stuff back for the district to share. um they may be doing other things that the building principal asks them to do as well as the lead for that. >> A lot of it depends on the building too. It depends on the principal and >> mine helps a lot because I only secretary and me. So >> which is which is very normal for a building that size also for the primary they have lead teachers there. So they might lean on them a little bit differently than
029say uh you know the middle school would. But u >> she was in charge when I took my daughter to last week. She has special ed teacher so she didn't have to have students. So everyone knew that she would be in charge that day. So if anything was going wrong in the cafeteria or recess or the bus those first days of schooling. So she's someone the staff knows they can go to troubleshoot things or problem solve or she'll determine if she should call me if I'm out of town or sick or in bed with a migraine. She'll kind of like funnel it to determine something further needs to be done >> and some of them are lead teachers of a particular subject like if you're the English teacher I mean you're going to be it's
030going to be more driven probably right >> who who is it at at the uh the primary >> subject I don't I don't think you have one. >> You guys aren't as busy as as >> all right. Thank you. Anyway, >> he'll last next year. He's just a rookie, so trust me. But make sure he like I have to. >> All right. >> Any other questions? >> Okay, roll call. >> Mr. Hill. Yes, >> Mr. Gindlesburg. >> Yes, >> Mrs. Barkley. >> Yes, >> Mrs. Gearart. >> Yes, Mr. Wy. >> Yes, >> I'll do the next two together if that's okay. For letter B, classified subs. James Coh, Wendy Durovich, transportation, Lisa Snider as an aid, certified sub, we have Margaret Crawford, who will be for a longterm sub, Mr. Swagger. Uh, Riley Beckler will
031be a longterm sub for Mrs. Bo. Need a motion? >> Any discussion? >> Call. >> Mr. Till, >> yes. >> Mr. Gber, >> yes. Mrs. Barie, yes. Mrs. Gearhart, yes. Mr. Wy, >> yes. >> For letter G, home instruction teachers. This is something we do yearly. You guys probably recognize that, but we have Wendy Reynolds, number two, get a motion. >> So move any discussion. >> Roll call. >> Mr. Tohill. >> Yes. >> Mr. Glesburgger. >> Yes. >> Mrs. Barkley? >> Yes. Mrs. Gearhard? >> Yes. Mr. Wy? >> Yes. >> For letter uh for letter I, we have recommendation to approve the administrator, supervisor, and non-represent staff handbooks for the 25 26 school year. going to be longer than that, isn't it? >> 28 28 >> 228 >> 25 26 to 27 28 school year
032>> and I mentioned that before uh changes that were that were highlight and they chang >> any discussion on that. have anything in it about how colorful your socks are. >> Anything else? Just trying to make sure you spoke. >> Roll call. >> Mr. Tohill. Yes. Mr. Glesburg. Yes. Mrs. Barky. Yes. Mrs. Gearhard. Yes. Mr. Wy. >> Yes. Thank you. The next letter J. We have petty cash fund for miscellaneous expenses. Another thing we do year to year, you guys might remember this recommendation that following cash funds be set for the 256 school year. We have Jason Hathway in the Northwest Athletic Office at $1,200. Terresa Bman at Northwest Middle School for 200. Kathy Kellogg at Stinson for 200. Melissa Bowman Northwest Primary for 200. And obviously Mr. has more a lot more traffic, a
033lot more money going on because of the outlet. Need a motion. >> Second. >> So, does the athletic cover the high school or the high school? >> The high school really hasn't ever had the same question. So >> that needed it. So >> So question >> we get asked this every year when we go to do it all. >> Um how are these accounted? >> Like is it monthly? Is it >> Yearly. >> At the end of the year they turn in what's remaining with receipts from or or an explanation on what they spent. >> I'm question and we have Jason we have Mr. >> We probably should have anything else >> Mr. Toill >> yes >> Mr. Gandlesburg >> yes >> Mrs. Yes, Mrs. Gearhard. Yes, Mr. Wy. >> Yes. >> For letter K,
034special education contracts, recommendation to approve a special education contract with Triad Dev Service Incorporated for the 2526 school year. Recommendation to approve the special education contract for Sand Castle Educational Services LLC for the 25 26 school year. >> Need a motion. Second question any cost? >> Uh I think it's listed in there. It's very both are very expensive. >> It's probably about 73 to 75 this year and sand castle is about 65. I'm sorry. >> How's this work? >> And then we have three students. >> How I'm asking this because my wife um how long is this like a new student? >> Yeah, he's been with us for several years now. >> Okay. >> But the 73,000 that's cheaper than hire teacher. So the services $10. >> So it's a it's an expensive service. This
035young man is making >> cost. We're looking at ways of trying to Sometimes at the end of the day we have to do we have to take care of our students and that's pretty costly but it is what it is. >> Is impact on site or is that >> offite? Any other questions? Roll call. >> Mr. Till, >> yes. >> Mr. Kindlesburgger, >> yes. >> Mrs. Barkley, >> yes. >> Mrs. Gearhart, >> yes. >> Mr. W. >> Yes. >> For letter approval of bus routs. I know I sent you that that link when when it was really explained out by Diana. I appreciate her doing this. You got you can get a little taste of her life, I think, by looking at that. It's like 700 pages long. That's why we don't have an addendum
036here for that. But, uh, but she's wonderful. She's amazing. She spent a lot of time going through that. We we don't have a lot of transportation issues and I'm convinced it's because of her. I mean, she does a great job, has a great connection with our drivers and uh she works at it all the time. But uh yeah, was 700 pages by the time it was done, which made me laugh, but it was very well well planned, well detailed. You definitely know where it was going, but um I don't know how she does it. That's why I don't have an agend >> discussion. Definitely appreciate you. >> All right. Roll call. >> Mr. Toill. >> Yes. >> Mr. Gandlesburgger. >> Yes. >> Mrs. Barky. >> Yes. >> Mrs. Gearhart. >> Yes. >> Mr. Wy. >>
037Yes. Thank you. Uh for M, we have substitute athletic and other pay rates. recommendation to approve a mission pay rates effective for August 18.5. Those rates I believe are the same as last year. >> For the most part, I don't >> Oh, okay. Did you guys get a chance to look over it? >> It was in the folder that she shared. hasn't changed. It hasn't changed, but it's up to you guys. >> I think the only changes we made Well, the tutor rate, which we use for something else, >> I don't remember. I mean, that just changed because it's per the contract. And we added one, we added the home instructions, which was $20 for planning and 25 for the actual We we can remove this for next month. I mean, I know you you
038had a chance to see it. It's just not in this packet, which I apologize for that, but we can remove it. But if you're comfortable with very minimal changes and you did have the opportunity to see it, but it's it's your fault. >> I have zero problem. Let's do that. >> Okay. So, I motion to postpone this. next month for that. >> I apologize for that. So, the addendants are in a folder. Is that what you're saying? >> It's online. >> Yeah. Shared with us like two months ago. >> Okay. >> She keep it. She's kept that up to date. >> Okay. >> Not It's just not in her folders. >> If she could put when she sent the agenda out, if she would just drop a link in there, >> that would be great.
039And then do you get >> I didn't get any. >> That's because they're in that folder. I'll show you guys that. >> But yeah, if we could just email that >> easiest way to do it. >> All right. So, roll call on the postponements. >> Mr. Toeville. >> Yes. >> Mr. Gber, >> yes. >> Mrs. Barky, >> yes. >> Mrs. Gearberg, >> yes. >> Mr. White, >> yes. Is there some way that we can get thems Whatever is easier for everybody is absolutely fine by me. >> Okay. The last thing we have a policy approval uh for letter N for first aid health education parent family involvement education. We talked about that last time. The theme with that is just involving parents which is not a bad thing at all. We we are doing a
040lot of the things that are part of these policies already. Now it's polic communication with parents which is always good. >> Motion second. >> Any discussion? >> Roll call. >> Mr. Chill. Yes. >> Mr. Gandlesburgger. >> Yes. >> Mrs. By Mrs. Gearart. >> Yes. Mr. Wy. >> Yes. >> Okay. any discussion on any other us and then recognition of visitors for any >> we're not looking at anybody specific All right. So, I need a motion to >> move. Second. >> All in favor? >> Thanks,