Roanoke City School Board Meeting: November 11, 2025

001Everybody. >> Okay, red lights on. Everybody ready? >> The November 11th, 2025 school board regular meeting is called to order. Miss Tresy, please call the role. >> Mr. Sherry, >> Mr. Link >> here. >> Dr. Jamson >> here. >> Miss Quintana >> here. >> Miss Trigg >> here. >> Mrs. Watkins >> here. >> Mrs. Apel >> here. Thank you to all of those attending the meeting in person and those that are joining us via the RCPS YouTube channel this evening. Um, on to the approval of the agenda. Is there a motion and a second to approve the agenda as presented? >> So move. >> Second. >> Moved by Miss Trigg, seconded by Miss Watkins. Is there any discussion? Hearing none. All those in favor say I. >> I. >> Any oppose say no. And the

002motion carries. The agenda is approved. Moving on to our moment of silence and pledge to the flag. Please keep the following in your thoughts. Family and friends of Dr. E. Wayne Harris, former superintendent, on the loss of his mother. Family, friends, and co-workers of Doris Lindseay, the building manager of William B. Robertson administration building on the loss of her brother. Family, friends, and co-workers of Alice Rowan and operations team member at Patrick Henry on the loss of her brother. Family, friends, and co-workers of Brenda Chastain, records assistant on the passing of her mother. And as And let us all remember V Veterans Day is a time to reflect on the courage and selflessness of those who have served in our armed forces. Let's take a moment to pause to honor the service and sacrifice of

003our veterans and to keep these other um members of our community in our thoughts. Please join me in a moment of silence. Thank you. And on to the pledge. >> Aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [clears throat] >> Um, moving on to recognitions. The Association of School Business Officials or ASBO International's meritorious budget award promotes and recognizes best practices in school division budget presentation, ensuring accuracy, transparency, and accountability in school budgeting. Rono City Public Schools has proudly earned this distinction for the eighth consecutive year, demonstrating a sustained commitment to excellence in financial reporting and public trust. [snorts] To achieve the MBA, the meritorious budget award, school divisions submit their budget documents to

004a panel of independent school finance professionals. These experts evaluate submissions using ASBO's criteria checklist, which includes rigorous standards for clarity, completeness, and alignment with best practices. Evaluators provide detailed feedback, enabling districts to continuously improve their budget documents and ensure they meet the awards stringent criteria. Asbo International is a nonprofit organization dedicated to advancing the highest standards in school finance and operations. Their programs help districts build stronger financial systems and foster community confidence. In the 2024 2025 award cycle, just 15 school divisions in Virginia earned the meritorious budget award, highlighting RCPS's leadership among its peers. Internationally, about 140 school divisions worldwide received the award, placing RCPS among a select group of globally re recognized districts. The school board extends its sincerious appreciation and congratulates the accounting team on receiving this outstanding award. They are represented by

005Kathleen Jackson, chief financial officer, Donna Caldwell, director of accounting, Tammy Manning, coordinator of budgets and special projects, Alan Hagerty, accountant. Tanisha Scales, accountant. Shante Nimley, junior accountant. Congratulations. [applause] [cheering] is going to make you get a picture. >> Welld deserved. >> Congratulations again. >> And best finance team [applause] lovely by the way. >> [laughter] >> one here. >> Where do you want their picture? >> Congratulations. >> Right here. Okay. So, [laughter] >> squeeze >> in it, too. [laughter] >> All right. Ready? One, two, three. >> Good. >> [applause] >> 12 in the state >> out of I think what 200 divisions >> 132 um and what I would say welld deserved but well earned so >> um all right moving on to VSBA take your register later to school months Watkins can you please tell

006us about the VSBA take your legislator to school month. >> Absolutely. November is VSBA take your legis legislator to school month in an effort to promote a closer relationship between public education and the Virginia state legislator legislature, excuse me. The Virginia School Boards Association urges each school division in the state to invite at least one of their state legislators to engage with their schools during the month of November. There are many benefits from participating in VSBA take your legislator to school month, including developing closer relationships between school divisions, local communities, and our elected officials, and creating opportunities for productive dialogue so that educational and political leaders can work together to ensure that we provide the best possible education for our students. >> Thank you very much, Miss Watkins. And when we look at future events

007later, we'll also mention some more about um about this [snorts] um particular initiative by VSBA. [clears throat] On to our future featured school. Um Mr. Freeman, would you like to come forward and introduce our featured school for tonight? >> Thank you. Good evening, Madam Chair, members of the school board, student representatives, and Dr. White. Tonight, the William Fleman High School Colonels are in the house, and I do believe Mrs. Anderson is here to represent with a team of individuals to show [applause] some information regarding William Fleman High School. Mrs. Anderson. >> Good evening, Madame Chair, school board members, student representatives, and uh superintendent Dr. White and other members of the executive staff. It is my distinct pleasure and honor to represent the colonels tonight. We have a lot to celebrate. While we have only been

008in school for nine weeks, we still are going to celebrate. Our goal for this year has been to build stronger teams with inclusive support while sustaining a positive school culture. How do we do that? Well, first and foremost, when I began working on this presentation, we still had one opening. I can say to you tonight we are fully staffed. [applause] Also here we have decreased our overall suspension days. This time last year we were at 415 days. Now we are at 252 days a reduction of 39%. That is a team effort. uh we rely on restorative practices and also counseling in the building. We are very happy to have LifeBridge counseling with us and working with the students and staff at William Fleming. We were very fortunate this year that you all saw fit to

009add five additional EEL teaching positions. And so, as you know, we have a very large EL population, over 500 students. And so with those additional teaching positions, this allows us to have staff, certified teachers go with those students to Forest Park Academy, to Nol C. Taylor, to Daytech and also allows us to have a after school program to support those students. We have also created an EL administrative team so that we can make sure that they are getting the supports that we need. We also created an EEL administrator again to support all of our students. I am so proud that last year we retained 82% of our staff. We lost one administrator, but we were able to fill that position from within. So yes, we have a lot to celebrate. for our academic highlights. We

010are very proud that we are closing the achievement gap, but we still know we have some work to do. So, we looked at last year's data and something that teachers have wanted for a number of years is common planning time. So in our so tested content areas, those teachers have common planning and they can work with each other and they can look at those high yield instructional strategies to make sure that we're supporting all students. I'm very excited about our mathbased curriculum and we have a math coach that meets with our teachers every other week to make sure that we're putting those high yield instructional strategies in place and we can do things like peer observations. So that's another level of support. This year we have read 180. So we are able to work with

011our small group population and we are able to work with students one- on-one to support those reading deficits. Now again we we look at all data and we know we've got some work to do especially with our e graduation rate. And so tonight, I brought some of our students because I don't want you to look at a number and think that this represents what William Fleming is because we have a lot of students in the building that are doing the right thing and making great decisions. And so I wanted them to talk with you tonight. And so that comes with our student life and our engagement. So, at this time, I'm going to bring members of our SCA on. [applause] Hello everyone and members of the school board. My name is Kayla Robinson and I'm

012your student council association president and senior at William Fleming High School. The SCA makes it our goal to create a diverse and engaging community through all of our events throughout the school year. For example, at our latest pep rally during homecoming week, we featured a student who performed a rap for the entire school to showcase his colonel pride. We also love starting new traditions like our annual Colonel Fest, which is similar to field day, but gives students a time to enjoy time outside the classroom while celebrating the end of the year together. Another one of our favorite events to plan is our senior versus faculty basketball game. It is another fun way for students to cheer on their favorite teachers and seniors and build a stronger connection within our school's community. All of these events

013show how showcase how much students can accomplish when given the opportunity to lead, connect, and celebrate one another. Thank you for supporting this program and letting voices our students voices be heard. And now I will let Angie, one of our SCA representatives, take the floor. Thank you. [applause] >> Good evening. My name is Angelie Cvantes Alonso. I am an active member of William Fleming's Student Council Association. Our association is more than a group that plans events. It's the heart of our school spirit. Through pep rallies, dances, service projects, and celebrations, SCA creates opportunities for every student to get involved, connect, and make many memories together. We work very hard to make to make sure that every event reflects you. SCA honors our school's past traditions, celebrates the present, and paves the way for students to

014continue our legacy. Every time we come together, whether it's cheering at a game, decorating for homecoming, or volunteering in the community, our bond strengthens our school's past, present, and future. So, let's keep building these connections, keep participating, and keep making memory memories together. We make our school a place where every student belongs and every memory matters. Thank you. Thank you. [applause] My final group for tonight, our Spanish club that has grown from 25 members to over a 100 members. >> Yeah. [applause] >> Good evening members of the Ronach City School Board. My name is Camila Moisma Karisales. I am a senior at William Fleming High School and president of Spanish Club. Um four four years ago, Spanish Club had only 25 members. this year has substantially grown to 125. Uh the Spanish club at William

015Fleming is dedicated uh to a variety of goals which are Spanish language practice, cultural awareness, community engagement, academic support, networking, and leadership development. >> Awesome. >> Yes. [applause] >> Good evening, members of the Rono City School Board. My name is Marilyn Alvarado Diaz. I'm a senior at William Fleming High School and part of the executive team of Spanish Club. Spanish Club proudly collaborates with several community partners such as Blue Ridge Behavioral Health, Curillian Hospital, Tila Latinos Network, Grandon Theater, and many others. Our continued success is made possible by the strong support of our school, Principal Miss Anderson, and our mentors. Thank you. [applause] >> Members of the Reno City School Board. My name is Ariel Nolascoidio, a junior and part of the executive team for Spanish club. Members of the school board, just this year,

016we've donated capes the curelian hospital to be given to children undergoing surgery or medical illness. We've made hygiene kits for the organization Tilot to benefit our homeless population and had another successful culture day event. We respectfully ask you to consider allocating funds to school clubs such as the Spanish club so that we can continue to grow and thrive. >> [applause] >> In these difficult times for the Hispanic community, representation matters now more than ever. Spanish Club has become a crucial organization for our community and overall wellness for our students. Um, thank you for your time and we look forward to collaborating together. >> Thank you [applause] >> and for showcasing William Fleming High School. >> Thank you so much. >> [applause] >> Thank you very much, Mrs. Anderson and students for that presentation. Um, Miss

017Mitchell, picture time. [laughter] >> Wonderful job. Good job everyone. >> Good job. >> Thank you guys. >> That was excellent. >> And good luck Friday. We'll mention it later, too. But now let's continue with the personnel list. Is there a motion and a second to approve the personnel list as presented? >> So move. >> Moved by Miss Kintana. Is there a second? >> Seconded by Dr. Jameson. Is there any discussion? Hearing none. All those in favor say I. >> I. >> Any oppose say no. >> And the motion carries. The personnel list is approved. [clears throat] The next item on the agenda is the consent agenda. Is there a motion and a second to approve the consent agenda as presented? >> Move. >> Second. >> Moved by Dr. Jameson, seconded by Miss Watkins. Is there

018any discussion? Hearing none. All those in favor say I. I. >> I. Any oppose say no. >> Um hearing none. >> The motion carries. The consent agenda is approved. And Miss Watkins, your favorite part. Please tell us about the gifts that have been received by RCPS. >> Absolutely. Thank you. Thank you. Thank you. The board accepts with gratitude the following large donation. The Rono Law Foundation provided a donation of $2,000 to the resource room at the Community Empowerment Center. Thank you so much to the Renault Law Foundation and all of our community partners. We appreciate you all so much. And if there's anyone else who want to um partner with us, we are ready. We're available. Just give us a call. [laughter] >> Yes. And if you haven't noticed, it's cold out there. I've heard

019just just today that um requests over at the community empowerment center really ramped up this week with the weather. So, for example, coats, warm things like that. So, I'm sure you can call Miss Cornne over at the at the front office at the CEC and find out what the community is reaching out for. Um, hang on. >> You know, there was a time that we worried about whether or not we would get donations. And I smile in my soul every time I see someone who is partnering with us or giving of their time, energy, clothing, money, and it's it's every board meeting. I'm I'm so excited about that. Thank you, community. >> Yes. >> Thank you, Miss Watkins. onto citizen participation on agenda and non-aggenda items. Um, Miss Watkins, do we have any signups for

020agenda or non-aggenda items this evening? We do. We have two speakers and they are non-aggenda items. Um, can I go ahead and >> um I are they present? Let's check if they're present before we >> No. Okay. >> Okay. All right. Well, seeing as our sign our speakers who have signed up are not present, we will move on to the next agenda item. Um, but I do always want to thank our community and stakeholders um for when they do take the time to speak to us. Um we value the feedback of our community and public input is important when we make decisions on behalf of um all students in Reno City public schools. So on to the superintendent report. Dr. White, please provide us your updates. >> Wonderful. Thank you. And good evening, Madam Chair,

021members of the school board and student representatives. This evening, we are bringing forward items for your information and consideration, including approval of the revised RCPS literacy plan, an update on our capital improvement plan, and an update on the boundary study. Before we get to our agenda, I would like to highlight a few items for the board, and for the public's information. First, I would like to wish happy Veterans Day to all of the veterans in our RCPS family, in our community, and across the nation. I'm so proud to come from a family of veterans. My father and my brother both served in the Navy. My father served in World War II. My brother served at in the Vietnam War. And I'm just very, very proud. It's also important that we recognize the family members of

022our veterans as well because the sacrifice extends beyond uh uh the veterans. So, I just want to say thank you for your service and recognize the service made by the uh our veterans and their families. And in honor of Veterans Day, several of our high school choir students joined me in a special video message that aired this morning. In addition, students across the division made cards which we delivered to the VA hospital yesterday with many members of our community builders. So, uh, so lots of our student leaders in the community builders program, they went uh with me to the VA hospital. And let's take a look at a quick video and some photos from yesterday. Hello everyone and happy Veterans Day. Today I'm honored to be joined by members of our high school choirs as

023we share a special message for the veterans in our Reno City Public Schools family throughout their community and across the nation. [music] You know, my father proudly served in the Navy during World War II, and my brother also served in the Navy during the Vietnam War. I'm so proud of their service, and [music] I'm deeply appreciative of the sacrifices made not only by our veterans, but also by their families. [music] It's our pleasure to present this special Veterans Day performance of America the Beautiful [music] by Madden Cannon and Elizabeth Toiver of William Fleming High School and Archer Eids and Ken [music] Johnson of Patrick Henry High School. On behalf of all of us at Reno [music] City Public Schools, we want to express our gratitude to every service member past and present [music] for your

024dedication, courage, and service to our country. This performance is a small way for [music] us to say thank you. >> Beautiful [singing] for spacious skies, for amber [singing] ways of graies above the [singing and music] fruited plain. America, America. [singing] God shed his grace on [singing] thee and crown thy good with brotherhood [singing] from sea to shining sea. America, [singing] America, God shed his [music] grace on thee and crown [singing] thy good with brotherhood from sea to shining sea. >> [applause] >> And you can see here some of our uh photos from the the VA hospital yesterday and I can say that this was a remarkable experience. Um many of our students learned a lot about our veterans and our veterans were deeply moved and touched by our young people and their willingness to say

025thank you. many of whom were overwhelmed and overcome with tears. And so there were there were tears on both sides, but good tears. Um, and so I think it's important for us to teach our young people that sense of gratitude and how to show respect and and and dedication to those who have served. So again, I want to thank our fine arts team. I want to thank our elementary students who made all those cards. um some of our middle school students as well, our community builders, our communications team um to helping us uh recognize our veterans. So, let's give them another round. [applause] >> We are also so proud that both of our football teams will be playing in the region quarterfinals >> on Friday. So, congratulations to our Patrick Henry Patriots who completed the

026regular season undefeated and are the number one seed. [applause] >> Also, congratulations to our William Fleming Colonels who are the number three seed. >> All right. [applause] >> Both teams will be playing on this Friday at 7 o'clock at their home stadiums and you can visit our social media pages for more information on how to buy tickets. I also want to take a moment to encourage you to join your school's PTA if you haven't already done so. So, if you are a parent or a staff member or a student, keep in mind that joining your school's PTA is a powerful way to make a difference in your child's education through advocacy and engagement. And we're incredibly proud of our PTA members across the city. And so much so that the Virginia PTA recently shared with

027me how impressed they are with the strength and dedication of our Rono City Public Schools PTA >> and all that they're doing. [applause] >> And so if you haven't again already, please reach out to your child's school to learn more about the opportunities for involvement. I know that it can be a little intimidating at first, but I promise you our schools will bring you into the fold. Our PTA members will bring you into the fold as well and make that an easy way for you to participate in whatever way feels comfortable for you. And if your school's PTA isn't currently active, your principal can help you take the the first steps in getting that PTA up and running. So again, thanks again to our PTA. And lastly, I do want to keep you update updated

028and let you know that we are still waiting for more information regarding the release of the student support uh the school support and performance framework data. Uh as I've shared before, we were expecting to receive that data in October from the VDOE, but the uh the Virginia Department of Education postponed its release. they had several things that they still needed to do. So, they have not u released that data yet. So, we're still waiting for more details on their updated timeline and we will share all of that with you as soon as we know more. Uh we will share that with you. So, getting into the agenda tonight into our uh into our report to begin our report, I will ask Dr. Cindy Williams, our chief academics off and accountability officer, and Dr. Wendy Durham,

029our executive director of academics to present um the the revised RCPS literacy plan for your consideration. So, Dr. Williams. Good evening, Madam Chair, school board members, student representatives, and Dr. White. The Virginia Literacy Act, passed in 2022 and expanded in 2023, represents a significant step toward improving reading outcomes for all students across the Commonwealth. As part of this work, each school division developed a liter a division literacy plan, which is a roadmap for implementing evidence-based literacy instruction grounded in the science of reading. Our plan addresses key areas including core instruction, professional learning, and highquality instructional materials, screening and intervention supports, and family engagement. The plan was presented and approved by the school board on June 25th, 2024. After board approval, the plan was submitted to the Virginia Department of Education and the Virginia Literacy Partnership.

030After revisions to our plan was made and we did a curriculum review, we adopted a K5 uh core curriculum titled imagine learning. The 2025 2026 and 2026 27 school years will serve as years 1 and year two of the bianual plan allowing us to implement, monitor and refine our literacy efforts. Through this work, we will continue to strengthen literacy instruction and ensure that every student builds a strong foundation for success. Dr. Durham, executive director of literacy, academics, and targeted school improvement, will present the revised plan for approval as we begin year one of the implementation. >> Good evening, Madame Cherapel and members of the board, student representatives, and Dr. White. On October 16th, 2025, we received notification that the Virginia Department of Education confirmed that we our bi annual division literacy plan aligns with the

031literacy requirements outlined in the Code of Virginia. Additionally, our plan includes components that go beyond those requirements. So, we're very proud of that as well. As part of the review process, we were asked to make two revisions. Um, those are outlined for you on section four, page 10. We added a column identifying the staff responsible for administering each literacy assessment. And on section uh in section six on page 12, we included a sentence that added a link to our web page listing the division level points of contact for literacy. The next step for our plan is that it's to be reviewed by you, the board, and approved. And upon your approval, Dr. White will sign the plan. Once it's signed, we will update it in our division literacy plan link on our division website. we

032do not have to resubmit because we are good to go. So I'm very proud of the work that we have done there. So thank you very much. And at that time this time it's recommended that Ronok City Public School Board approved the bannual division literacy plan as presented. Are there any questions? >> Are there any questions from the board? >> I am >> over here. >> Right. Is there a motion and a second to approve the revised 2025 2027 comprehensive literacy plan as presented? >> So move. >> Second. >> Moved by Miss Watkins, seconded by Miss Kintana. Is there any further discussion? Hearing none. All those in favor say I. >> I. >> Any opposed say no. >> And the motion carries. The revised 2025 2027 RCPS literacy plan is approved. Thank y'all. >> I

033know that was a lot of work, >> a lot of work, a long journey. Uh so hats off to the academics team. Again, they have uh gone above and beyond to make sure that we have a very tight, thorough, and comprehensive literacy plan to benefit every student in Reno City public schools. You know how I feel about literacy that literacy undergards every other content area. a foundation for everything. So, uh we are focused staying focused on literacy and it's due to this team. So, just hats off to the team. So, thanks again. And I'd like now I'd like to ask our chief operations officer, Chris Perkins, to come forward to present an update on our capital improvement plan, including the ongoing construction of Preston Park Elementary School, as well as present an update on uh

034the boundary study. So, Mr. Perkins. >> Good evening, Madam Chair, members of the board, ladies and gentlemen. I'm pleased to bring you an update on our major projects that we have going. Uh let's start first with Preston Park Elementary. The good news is we are 95% complete with the external building structure. That is good because going into winter, uh that allows us to maybe catch up where the bad news is we're about six weeks behind uh due to the spring and summer rains that we had. Uh we think we can uh still bring this on on time talking with our contractor. So we're we're very optimistic that Preston Park will open on time. Uh next, I want to update you on our uh capital development initiative. Uh keep in mind that our capital development initiative

035involves capital maintenance. Uh we don't defer our maintenance in Reno City Public Schools because we have buildings that are 100 years old and if we deferred maintenance, uh that would not be a good thing because those buildings would fall down. So a testament to the maintenance that we do. It's also part of our capital improvements uh that we do. We have also changed our entire system approximately four years ago. Uh to refresh everybody's memory, we now have a a needsbased assessment where we prioritize projects. So we ensure that every school has the opportunity to have its maintenance and its capital improvement projects reviewed, scored, and ranked uh so that we are equitable and how we hand out uh those uh projects and how we spend the city's money. Uh and we're very appreciative of the

036city for giving us that 5 million that we pay debt on. Uh so uh we have an agreement with them for that. Uh this year for fiscal year 27, we have 16 school submissions. Uh those involve 24 projects. Currently we are estimating uh about a little over a million dollars uh for those projects and uh some of those estimates are still pending. Uh this is on top of previous uh submissions and our capital plan at the if you remember Councilman Best Pitch many years ago asked us to move to a 10-year capital plan. Uh that helps uh the city plan and uh helps us plan as well. Uh so we provide a 10-year plan uh that has about 38.8 million. Keep in mind that our solar projects are saving uh over the next several years

037uh millions of dollars of taxpayer money. Uh we also have about 7.1 million in capital maintenance projects that we're still working on. None of this includes the uh high school overcrowding costs. Uh I understand that the uh the uh city manager has reprove has removed a request uh for uh un un accounted for fund balance to pay for that. So we're waiting on the city to approve that for trailers uh to add uh to assist in the overcrowding for that. So hopefully we can get that in front of the city council as soon as possible. Um moving forward, speaking of the trailers, uh this is to help relieve overcrowding in our schools. Uh I want to give a caveat before I go into the details with this but uh this is indeed uh re uh

038related uh we have or will be dependent upon excuse me school-based staff review also we've met with the principles uh they are reviewing what I am showing you tonight. We've also met with our architects and our engineers. Uh the first option that we have for you is William Fleming. The things that we're trying to consider is first and foremost uh cost. Uh we want to make sure that we have utility connections on the the sites that uh were presented uh or that we're presenting to you tonight. Uh we also want to make sure that we have proximity to the school so we can have a safe environment. Remember uh and speaking from a safety perspective uh trailers are not the safest way to run a school. Uh so uh in order to relieve the overcrowding,

039it's what we have to deal with. Uh so we want to make sure we have close proximity to our campuses and our buildings itself. And then last the aesthetics. Uh you know we we are placing trailers uh in areas. If you look at the first option here uh this is the first option. This is actually the Bfield at William Fleming. If you drive uh north on Ferncliffe uh you can see this from Ferncliffe. Uh aesthetically it's not very pleasing to be frank. Uh the uh the the schoolbased team has pointed that out. However, uh that is the site of the old cafeteria when we had the old campus uh uh structure there and so there are nice utility hookups there and it is in close proximity to the building itself for safety readings reasons but

040aesthetically it is not uh pleasing but it is an option. The second option is the uh is the back field. Uh it is uh close proximity to the school. It provides uh some safety in that that it is behind a school. It is more controllable. Uh it also has utility hookups that we need. Uh but there is a drawback here. Uh from an athletic perspective, that field is heavily used. Uh so we want to be cognizant of that. Uh we have uh our athletic facilities and practice fields bar none or division two level. Uh so we're very proud of that thanks to our school board uh to uh recognize that athletics goes along with education while education is our most important role that athletics helps support that as well. Uh that field is used not

041just for athletics though it's used uh for band it is used for activities outside the school. So there's a lot of things back there. So uh that is a con to that site but the schoolbased teams will have the opportunity to talk with the engineers and the architects and uh review that. Moving to William Flem or excuse me, Patrick Henry. Um I was speaking with the architects and engineers today and one of the architects made the comment our point about expanding at at William Flyn or Patrick Henry, excuse me, is really punctuated by us trying to find a site for modulars. That is a tight campus and unless you want to move Shrine Hill, uh there's there and which is very expensive. uh we have to give up something at that campus and there is

042not a good site uh that's perfect for this school. Talking with the schoolbased staff. Uh so the first site you're seeing here if you come out the cafeteria to the senior plaza out the back uh just south of the uh high or the the stadium uh and east of the uh back wing of the school. Uh that is an irrigated field that actually has not just practices but games played on it because remember we're tight already at William Fleming. But uh that is an option. There are good utility connections there. It is in close proximity and from a safety perspective we can control that area pretty well. Uh the next opportunity is a a little more expensive physic fiscally. Uh that would be to raise the old Raleigh court which we have asked the city

043to take back because it's no longer educational useful for us. Uh but uh we are working through uh trying to do that. Uh that would be an option. Uh we could also look at the bandfield there. There are connections close by. The really the drawback to this site it's not safe. It's it's a distance uh it's actually past the gov school past ROE and it would be uh buted up to the tap center there at that location. Not ideal uh but and fiscally uh a little difficult because we'd have to raise the the existing school there uh to put in the trailers uh to uh to fund that. So or and we'd have to fund that. Uh so uh we we have requested of a budget uh approximately 4.1 to 5.1 million so about 4.6

044million uh to do that and then we've got an annual maintenance that we're estimating about 1.5 million for those sites. Uh there is not a great site. William Fleming is in better shape than Patrick Henry. Uh but those are the options that we're reviewing. Uh today after speaking with some schoolbased staff uh we are looking at at another option uh that I will run by the architects and the engineers uh to see if that uh at Patrick Henry might work. But that would require giving up something else. But I want to make sure I get an answer before I present that to the board. I'm going to pause here because the next topic is going to uh get into the boundaries and so I I want to make sure that I give you the opportunity

045to ask some questions about what you've heard so far. Um, I'll go ahead and start with Miss T. Do you have any questions for Mr. Perkins at this time? >> Actually, I was looking I remember Blenheim used to be open the way Patrick During used to be so much more space. We didn't look at it then to say when we closed off these streets. The only thing that thought that popped through my mind is when I was in Patrick Henry, it was the space was [clears throat] here now and it's it's tight, but thank you. It's a lot of work. >> Um, Miss Kentana, >> the only question I have is is either option for PH because they are the title one. um going to be less of a hassle with the community. >> So,

046we already are under operational profers at PH when it comes to our activities off of Blenheim and off of Guilford. Um we would have to review that. Of course, anything that we add to that campus is going to create more congestion. Uh and I'm speaking from a construction perspective. uh then we start making we're actually crowding the campus more uh for so from a a control perspective um our staff is going to be at a lot of places uh at both schools but more so depending on the location at Patrick Henry it could be very problematic for how we secure and monitor for instance class changes how we uh monitor the campus for you know people coming onto the campus that aren't supposed to be there is going to be extra costs with fencing and

047things like that to address this. So, um I anticipate that all of those things will come in and and this is going to be a very uh this is not going to be an easy process and it is going to be time consuming uh to to carry this out and we want it to be a temporary fix. Uh but operationally and speaking, you know, to the profers and all that, uh we're going to give up a lot just to to get us over the hump to decide whether uh we're going to fund a third high school or an expansion of the current high schools. >> Thank you for that. >> Um and my apologies. Um I wanted to make sure that our students who attend these schools um have a chance to weigh in. Um

048Mr. weighed any comments or anything um you've heard from other >> I've seen it I've seen it for a while that it's need to be done like that type of thing is needed to be done I don't like I do say I don't like it in the um when you were talking about putting the trailers in that first like where the um practices like that front area I feel like that would look ugly but I feel like closer to the back would make more sense because it's a lot more room here [cough] and I feel like in the front people use that to walk to too. So, in the back, a lot of people don't really use that um like walking space except for like extracurriculars like sports, that type of thing. But I feel

049like the front is more frequently used. I would say that >> your principal would be very proud of you because that's [laughter] I think she would mind if I said that. >> And um Mr. Lopez Ortiz. >> Yeah. Uh, yes. I actually do have a question regarding um the picture right here. If that were to be done, would uh because there's like a daycare right next to it, right? >> Tap. It's a TAP head start. Yes, >> exactly. Uh would that be an issue? >> No, it would not because we would secure that area around that and we have a good agreement and a good working relationship with TAP. Uh so we don't we don't think that would be an issue. >> And um what about the park? There's a park near it, right? Shrine

050Hill Park. Yes. >> Yes. [clears throat] >> Is that something that would like maybe violate any like city council guidelines? >> No, we would not encroach on that park. Uh it is heavily used for pickle ball and tennis, right? >> Uh so we would we would not want to to start that. We got enough battles [laughter] right now. We don't need a pickle ball battle. >> Don't mess with wall. [laughter] >> Those were excellent questions. Did you have um I did not mean to interrupt. >> No, that was that was all. >> Thank you. Um Mr. Link, >> I'll [clears throat] index for the record. I was also worried about um >> pickle ball. >> Uhhuh. >> Yeah, pickle ball. >> Yeah, me too, man. [laughter] >> Um the impact on our zoning profers. You

051already answered [clears throat] Miss Kan's question. >> Yeah, we um we are going to have to address those operational profers. Uh I've spoken with the school board attorney about this. I anything we do on that campus, we need to address that because operational profers are very difficult to meet. We've got we've got to replant uh shrubbery, trees, every you know, I'll give you an example of of of a real drawback. Um, if we go into overtime in the playoffs this Friday night and it goes past a certain time, we have to stop that game and reschedule it for Saturday morning because of those operational profers. Um, we can't >> because of the impact of the school on the surrounding >> on the surrounding neighborhood. Yes, that was one of the agreements when Victory Stadium was

052closed and we agreed to build stadiums at each school. Uh one of the agreements for that neighborhood was to have those operational profers uh imposed on Patrick Henry. >> So because of the noise, >> it's noise, it's traffic, it's uh activities. Uh it's uh amplified sound from I mean there's 10 profers that we have to meet. Uh it's uh we have to visually close off the school using white pines. Uh they have to be of a certain height. If they die, we have to have an arbor and we have an arborist, thank goodness. Uh we have to have all this done by September of every year. Uh I have to write a letter to the planning commission uh explaining that we have met those profers. So >> fun times. >> Yes. >> I have a

053follow-up question. >> Okay. >> In the eventuality in that we have a third high school and the enrollment at Patrick Henry um right sizes itself to the infrastructure that we have there. Uh, is there the chance that we could see some relief on some of those properties? >> Uh, we would have to petition the planning commission to look at those operational profers again. Um, any any any change to the zoning for that like through an input process or something like that, we could address it, but we'd have to ask, and I think Mr. Collins, you correct me, but we would have to request that if we didn't uh if we did build a third high school, it'd be a little different because there would be no activity on the site of the school. Correct. >>

054Absolutely correct. Okay. Thank you. >> Thank you, Mr. Link. Dr. Jameson. >> Yeah. No, mine is just given that the request for appropriation to council has been pulled for this next meeting, is there how long do we need lead time to get whatever this is decided in place and up and running so that they're operational for the next school year? What's the latest date that we can um afford to have money? >> We can't afford any more delays. We really need to get moving. >> Are we past that date? >> We're we're getting real close. Uh right now in the meeting with the architects and engineers, if we don't have some some resolution pretty quick about um you know what we have to the process we have to go through, uh we're going to be

055pushing up and it may be January before I can give you a a solid that we can actually be in those trailers. Um it's we're behind the eightball right now. >> I just want to say a little reminder in our last meeting, Chris was very clear and said that we were already late. on our last meeting, he said we were already late to start this. >> Yeah, we're we're up we're got we've got a time crunch here. So, >> all right. Thank you for that question. Um Dr. Jameson, um Miss Watkins, um my own Dr. Jameson asked my questions. Um but I had a I had I have a I have a piggyback [cough] followup on that. >> You have an extra one just in case. I have another one in my pocket. Um we

056are always asking um what do you need from us the board? Is it is it time for us to reach out to our council buddies? >> Um we need to relieve overcrowding and I asked I think I reported last time that uh we had eight teachers on a cart at William Fleming. So I asked uh Miss Anderson that question again today. She's up to 10 teachers on a cart. >> Okay, that's my answer. So yeah, we we need to address overcrowding at the schools. Not just from uh an academic perspective, from a safety perspective when you're in the hallways. Just go to our cafeteria, right? We're running we're running lunches from 10:30 to to, you know, two. Yeah. >> And that that's that's very difficult when you've got it spread out over that. It's staff

057management. It's it's the academic classrooms. Uh you know, we have some classes have over 30 kids in it. >> Okay. And that that is difficult from a teaching perspective. I'm not a teacher, but I I I I've been around teachers enough to know that that's not conducive to good education when you have class classrooms with that many kids in it. So, um >> Okay. I I understand the assignment. Thank you very much. >> Um and I did want to note regarding the the next council meeting is November 17th, which is this upcoming Monday. And I do not believe the agenda has yet been posted, but it is pending and today was a holiday for the city. So there was no further progress one way or the other regarding that. But um Mr. Collins, is that

058accurate? The agenda for city council will be posted. >> That's correct. It should be posted on Thursday. >> All right. Um, [clears throat] so we'll be watching all future agendas for city council meetings um just to see the status of that appropriation request and um thank you again for the information about the cost both the startup cost and then those ongoing um sunk costs for um to for the upkeep of those trailers. I did have some other questions that I've um heard fielded um in the community about the trailers. I know that you've addressed them before um but but um one of them was can you recall for us the number of trailers you were talking about at PH and at Fleming? >> Yes. So we'll need uh we're estimating 10 units of at least

059two classrooms in each unit. at PH we need eight units at Fleming with at least two classrooms because when you look at the numbers to try to relieve the overcrowding need to over we need to relieve 400 approximately 400 students at PH and approximately 300 students at Fleming. Uh now that depends on what with our vendor for that we go with for the modulars themselves because they have different variations. We also have to be cost conscious about this because uh we don't want to get into having uh you know some excessive safety requirements the bigger or the more extravagant these get. Uh so we want you know they're trailers. Uh so we you know we have to treat them like that and so we we've got to be cost conscious because we do have a

060limited budget if if approved. So >> um sorry did I was wondering if I had heard something on the sides. Um additionally can remind me what is the lifetime of a trailer? Well, we would the best option for us to go with a lease. We think we can we want it to be five to seven years, but we think they can last 10 years if we you know good maintenance and good upkeep >> as a consumable item basically. >> Yes, it is. Which will depreciate very quickly. >> And then um you already answered about the the timeline therein. So, um, now and I do believe you had the the details. Did you have the details about the number of trailers and such in a prior, um, presentation? I believe I would have referenced it if

061I knew it off the top of my head. >> I did. I provided that to the board, uh, in a memorandum through the superintendent. >> Okay, great. Um, were there any further questions? >> Sorry, I have one more. Sorry, this is for Mr. Collins. >> Um, Mr. Collins, you said that um their agenda would be po should be posted by Thursday, right? >> Correct. That's a normal schedule. >> Does that mean that we have one day to reach out to our tonight and maybe midday tomorrow to reach out to our council buddies to press upon them to add it to the agenda or does it mean we've missed this window for this meeting? Um, items can always be added subject to city approval, right? Sooner is always better than than than later. >> Okay. I'm

062going I'm not the chair, but I'm going to encourage us. >> We might have more information to share on this a bit later in the meeting. So, okay. >> Yeah. Yes. Yes. And but let's >> Okay. >> Yeah. We'll have in a later report we'll share more information on that will be relevant to that. >> Okay. All right, thank you everyone. And I believe that closes out our conversation at this time about the trailers and the two high schools, but I think it still is your floor, Mr. Perkins. >> All right. Thank you. My daughter tells me that when you're old, you're cold. I actually feel 20 years younger is hot the way the heat's working. [laughter] Might have just been the list of questions you just gave. [laughter] >> Oh my goodness. All right,

063let's move to the uh boundary review. Uh as you recall in a previous meeting uh we eliminated two options to be fiscally responsible. Uh we clearly cannot build three elementary schools. We clearly can't build two. Uh so we are trying to look at addressing our elementary and feeder patterns to our high schools uh by balancing uh the uh average daily membership and uh to look at our programming to make sure that we can provide the proper programming for the students at their uh particular school to avoid having to bust them to other schools. Uh so with your permission uh we have started that process. We kicked that off on October the 15th. Um uh as a reminder on why uh this is a viable option for us, you have one a schoolboard policy JC which

064is a board regulation. Uh it uh it it gives you guidance as a board and it gives uh the operations team guidance on how to address uh and go forward with this. Uh we want to rebalance division resources. We want some ex or equitable distribution of staff and services. As an example, our itinerate staff. uh we do have teachers that share schools and so uh be able to provide programming and by rebalancing we may be able to get everybody into a single school and provide that uh that way. So we want to be considerate of that. We want to maximize the efficient use of our school building capacity. Uh the board has a uh a recommended percentage of capacity that we want to to do. as an example, uh, Plato or a third high school.

065We would want to make sure we're not overcrowded and we have good efficient use of those facilities. We want to, excuse me, balance the enrollment across schools. Uh, that's part of our classroom reduction initiatives. Uh, we have the opportunity uh to get classroom sizes down to enhance education and the rigor in the classroom. We want to improve our transportation efficiencies. I think we all know what that means. Uh, we've talked about that to Agnazium. Uh, and uh, we wanna >> to send buses through Sha's Crossing. [laughter] >> Yeah. Okay. All right. I'm gonna move on. We're on time. >> I said, "Now you're really going to make him sweat." [laughter] >> U, we want to optimize student programming. Uh, Operation Nest is the beginning of that. Uh, we've we've had some good success trying to

066keep students in their attendance zone at their school and offer the programming to support them uh, to be with their friends in their neighborhoods. And then of course we want good strong feeder patterns uh to to serve our high schools and and right now if you if you look we have half of a middle school going to Fleming and half of a middle school going to PH. Uh and that's that's that's a strange situation. So kids that live in the same neighborhood across the street from each other going to different high schools. >> So we need to address those things. Uh and that's that's why it it's good to look at the boundaries and the programmings through this review. To refresh your memory, uh we've laid out a three to fiveyear plan. And I say

067three to five year because it really depends on uh how much uh I mean this is an emotional topic. I've said it. I'm going to say it again. H So we need to talk about it and talk about it and talk about it. Uh so uh we have an initiating event that we need to address and that is Preston Park. Uh we have promised Monterey to give them relief. They've got large classroom sizes. They don't have any preschool. They need preschool and they need uh uh services of our gifted and special education department as well. So we got to relieve uh some of that. We need to get our schools on the north side under 700 students. Uh that's ridiculous having an elementary school over 700 and and we have two. And we want to

068get away from that. And so we really need to balance that north side and look at those large elementary schools. Um and so that's the really the first phase that we want uh with Preston Park coming online and the good news that we think we can bring them in on time. So uh the second phase is the study results. If you remember we identified three schools through our uh spectrum study uh Hurt Park which is the the in the most need Lincoln Terrace and Fair View. Um, we need to address that and we need to address that in a way uh that this while the school bones are good, but we need to do a little uh uh rehab on those schools, but we also need to get those schools down to proper size and

069programming uh that fits with how those schools are laid out. And uh we're thinking from 27 to 29 uh year uh to uh address those. And then last is the south side of our town uh that 3 to five year span. Uh and and I want to point out here Crystal Springs already over capacity. Highland Park has extremely small classrooms. That school is over a hundred years if you were kind of, you know, trying to cut up count up in your mind. Virginia Heights has part of its wing that's over a hundred years. Uh so we've got some really old schools out there. Uh Wasa is getting close to 100 years. So uh we we really need to address that. Uh so we've laid it out. I I there was a rumor that started uh

070so I want to just make sure I address this now. We are not closing schools. No, [laughter] >> no, we are not. >> And tell everybody, tell your friends, tell your neighbors, they are not closing schools. Huff Lane, Raleigh Court, and others were enough for us uh many years ago and I was actually at the police department at that time. So that that tells you so uh and it affected us. Uh so uh so we're not closing schools. So here is your timeline uh review. Now we did meet with our uh expert facilitator today. Uh they were very optimistic that they can hit this timeline. Uh so we are looking at uh there's two timelines here for you. Uh the the site selection for a third high school in the event that we can do

071that they're working on that. We are also working on geocoding demographics and boundary review for elementary schools to create good feeder patterns into our high schools through our middle schools. Uh we kicked it off on the 15th with your approval on October the 14th. Uh we uh are going to review projections. Uh we're going to uh we got a meeting with our our data and analysis uh group at the Oasis and our IT group on Thursday. We're going to provide the data to our our uh third or excuse me our expert facilitator. They're going to create uh the interactive mapping and the recommendations. uh we plan on bringing those initial recommendations in January uh and with a final recommendation and we'll be working through the next slide that I'll show you a review steering or

072a boundary review steering committee uh before we take that on the road to at least four community engagement activities uh in all four quadrants of our city. Uh so uh with that timeline uh this is the committee that we want to bring to you. Uh thank you Miss Trigg and Mr. Link uh for your your work on this committee. Uh there this is a very robust and diverse. We represent multiple schools. We represent multiple stakeholders, parents, students, schoolbased staff, REA, principles, assistant principles, special education, transportation, preschool and division leadership. uh when we this team will not have a lot to do initially, but once we get the the initial recommendations in uh January through February, we want to bounce it off this team that can give us some good direction with our our facilitator and

073then we can take a good product and good recommendations on the road for our community engagements in the four quadrants of our city. We'll also uh work with uh uh the uh marketing and communications team to set up an email specifically for a feedback repository uh to where we can get feedback not only from meetings like this when we bring this up but also uh feedback from our in community engagement sessions. We are going to talk about this every time you see me and Miss Contana it'll be more than seven to 10 minutes. [clears throat] Listen, you only had a pass for last week that it was your birthday. [laughter] >> So, with that, I'll take any questions on the boundaries review. >> All right. Um, I'll start with our student representatives. Do either of

074you have any questions or items of note? Okay. Miss Kintana. Um, thank you for all this that you're doing and I really do not look forward to this because I know it's going to get sticky, but I appreciate you doing this. >> Oh, I've gotten used to delivering bad news, >> you know, out surf services, you know, outsource services, all that. So, >> Mr. Link, >> no further questions. Thank you. >> Dr. James >> I may I see the list of our committee again what I'm wondering about excellent all so this is not a at one time there was the proposal of including people on the committee who uh might provide insight into the role of economic development and our schools. So we anticipate working with the city through our our expert con or facilitator

075and they will conduct meetings with GIS economic development and planning. >> Okay. So that'll be running in parallel. >> Yes. >> How will those do we know how that information I I see that as critical as we try to build these kinds of new relationships. Um, I would ask maybe it's it's not so much as how is it, but I would ask that we're really clear about how those lines of communication co-inform that process so the committee doesn't feel both like they're being undercut by economic development concerns and economic development feels like they were for show any only. I mean, I think there's an authentic interest in both of those. I think that's genuine. I I just would >> Oh, absolutely agree. I think Mark Nelson and his team would want to participate fully. Uh

076we anticipate engaging them at the same level we would engage the community along with our our city planning department and our GIS department at the city. >> Okay. Thank you. Um Miss Watkins. >> Um when we were when we had a other steering committees I feel like we had business leaders on those committees too. >> So the superintendent has a business advisory committee that we will be sharing out uh at those meetings through uh I think ROE and DTEK we have that. So we'll be sharing superintendent has several uh meet or committees that we'll be working through. Okay. the teacher advisory committee, uh the student advisory committee, uh the business advisory committee, uh we also have access to region six so we can bounce things off uh and things like that. So, >> okay. >>

077Uh Dr. Jameson, >> I have one more quick question for this com committee. Will we be approving a charge for this committee? I mean, I know we're approving committee, but are we going to be approving a charge for this committee? So, so the charge for the committee is to when the the expert facilitator brings the recommendations, the charge for the committee is to we need to bounce off things. They've got to kind of vet it and start thinking about from their perspectives, which is why is it a very diverse and robust committee, their perspective on what questions they have that gives us a better presentation. We hit the communities and we hit the city departments and we hit the other committees uh that superintendent has. So the charge is they need to vet vet vet

078and question question. They're like the tenth man. They've got to say, you know, nine people agree with it. We need somebody to say, "Whoa, hold on." >> Yeah. We want to make sure that we have a framework for this committee to work with, right? >> So, uh again, this is not necessarily an um an idea kind of gathering group. Instead, this is more of a critical eye, right? And so that we believe that perspectives matter and as the facilitator then presents the frameworks that are uh before the committee then the committee can say this will work this option will work this option may not work right and all of the reasons why uh so I think it's it's really uh important for us to have these perspectives um heard and understand and understood so and

079understood um um by all so that as we're bringing forward the options for your review and approval then you know that uh those perspectives have been considered. So the charge really is for them to have that framework to look at have the options before them and to make the recommendations to not only to me but to the school. >> Yeah I would uh and as you well know Dr. Right. This is and I as perhaps it's just a reminder these questions are not coming from concern out of this >> but this is our second second time. >> Yeah. And the co form >> and I am thinking about some of the lessons learned from the way we started this previously and clarity for everybody's role so they understand both their role and their value um

080and their place in this process is critical. um as we learned relatively quickly last time >> we did we we learned a a great deal I think from the last uh goound and that is again that one this is a superintendence committee um that we're kind of working with the the operations and the operations uh departments and operations so that um we can then provide a recommendation to the board for your governance approval and oversight and um before where the it was all kind of mixed together. the, you know, school board is trying to operate and then also approve where we really need you to to be that approving body and the the governing body that we've learned from all the the various attorneys that we were involved with the first go around with making

081sure that we had um kind of clear legal guidance and having that kind of separation of duties so that we have clarity in the process. we have clarity um about the charge and then we have an approving body that will hold us accountable for what we've set out to do >> to that end uh just so again sorry I'm just remembering >> yes yes >> uh so this will if I'm recalling correctly it is the school board's responsibility for identifying boundaries but we delegate that responsibility then to the superintendent and her team does that mean technically This is a schoolboard committee that we are commending to the responsibility of the superintendent. I just remember there were such legal strictctures around that as we refer to this. I want to be sure that we start on

082clear um uh on clear starting ground. >> Dr. Sebert, I can see you looking around the >> Yes. [laughter] Um >> Madam Chair, Dr. White, so this is a topic that Mr. Collins and I worked on extensively with the board over years and it was because the board had a an abundance of schoolboard committees and because there was an abundance of schoolboard committees well-intentioned to do lots of things but they fell under the structure of a schoolboard committee which has different meeting requirements. So you have they have to be inerson meetings. You can only have virtual meetings in between virt meetings and and and there's a whole host of things required of that that are understandable and appropriate. Whereas if you think about the operational side of things versus the governance side of things, superintendent

083committees still available and transparent, but um not because they're they're not schoolboard committees. They operate a little differently. So Mr. Collins, if I misspoke on any of the many regulations we worked on a few years ago, I'm I'm happy to defer to you. >> No, I recall that. Dr. Seabird, I think you've summarized it correctly. >> And and to be clear, I have absolutely no problem making this a superintendent committee. This is not an objection to that. it it was we learned quite abruptly at a conference we were all at that this particular responsibility is completely and totally owned by a school board and so it's really in the language of this particular one that I'm want to make sure we're starting out as so on as solid ground as we possibly can so we

084don't look at each other again in a moment and go wait [laughter] right you know so we're good >> if I may I just elaborate you I think you touched on an important thing earlier about you were talking about the communication ation between economic development and this committee says yes and that's where I think having two board members on the committee um will help ensure that you have that communication and engagement and perspective uh while also everybody kind of staying in their lanes so that the the work can be done there can be very you know to to do this work well you have to brainstorm ideas that will never make it to the list but you people have the brains they have to ideulate um and so that process then before it comes to

085you um and again keeping it uh that that committee structure will be probably more flexible in terms of meeting. >> Thank you for that clarification. And Miss Trigg, any questions or comments? >> Have any questions or comments? >> Um, thank you. And I do want um to note that I saw on the timeline that it looked like midFebruary was the goal for recommendation from this committee to come before the board. Well, recommendation before we go to the community and then once we get community engagement, we will bring the final recommendation to the board. >> That's for midFebruary. >> Well, no, midFebruary is the steering committee and the um excuse me, >> going to go back in. So midFebruary is to bring a recommendation from the steering committee and the uh expert facilitators and I think

086we'll be very pleased with this group. They've got extensive experience uh compared to the last group that we had. Uh they're going to vet it, run it, and then we'll be ready to go on the road. So March, we're looking at to community engagement. The repository comes back. We then vet, make sure that we've we've looked at everything. Is there anything else we need to do before we bring you the recommendation? And we and and we're under a timeline here. And what I want what I didn't put on this timeline is we need to start informing parents of, you know, if there's changes that you approve uh no later than May. That way they can be prepared. You know, my child may not go to Monteray, for example. They may go to the Preston Park

087because we've got to free up some space. So uh that is the intent uh that we have but we really want you to have the benefit of the community engagement before we bring you a final piece because I think that's critical for you to know what the community says and for you to see the rep in the repository we will summarize that for you as well. So >> but February we hope to bring something that's going to community that's the that's really the deadline that this group has. >> Okay. And um as you noted this there this will be a standing item on future school board meeting agendas and the school board reports out um monthly from our committees and we have two members on this committee. So we we have back stops to make

088sure that this is reported out on for the community on a monthly basis. Um, and I also want to note that there is already, you know, plans for there are already plans for a feedback mechanism, namely that like a a an email ear earmarked for feedback with respect to this topic. Um, we did that during transportation. Um and I do remember reading I think hundreds of responses and also with the naming committee reading through many many responses that so there's going to be a commitment as usual by this division and by um this administration to transparency and communication. So um so thank you for that. that is in keeping with our practice whether or not uh we're it was about COVID safety, transportation, cell phones, uh the list go naming, >> food service. >> What's

089that? >> Food service nurses. >> Those are all my departments. >> Yeah, [laughter] I'm the troublemaker. >> Well, your hair looks amazing. [laughter] >> My beard turned gray. So regardless of the topic of the day, [clears throat] um I have to say that we are proud of the fact that we have been committed to transparency. I want to thank the school board for your commitment to transparency. Again, regardless of the topic, we just we believe that perspectives matter and that voices are important. And so we want to make sure that our parents, students, community members, teachers, staff members have a voice in our in the in our processes. Um because the schools belong to all of us. And so it's important that all of us have an opportunity to weigh in. So I want to

090thank Mr. Perkins and his team for u working with our facilitator to make sure that we're setting things up in a way that's consistent with our practice. consistency matters and the way that we've gone about things has helped us to make progress in our division um and on all of these topics that I've made and this will be no exception. We'll bring everyone into the fold um including our business partners, including um our other advisory councils, our our teachers, our students as well. And we have two students on this board who are part of my student advisory council. And so uh they are witness to the fact that we do bring those topics to them as well. Our students are amazing and they add wonderful perspectives as well. So we'll keep that uh consistency going

091and again even though we might have some robust conversations we will uh bring that final recommendation to you based on community feedback. >> You right. Thank you Mr. Perkins. >> Thank you. >> And madam chair that concludes my report. >> Thank you Dr. White. Um, it's time for the financial forecast. Miss Jackson, could you please present the final for financial forecast for us? Thank you very much. Um, good evening, Madam Chair. Mrs. Apel, members of the board, Superintendent White. Um, we do have for you our monthly update um on the financial picture for the school division. This is reporting through the month of September. Um, so I'll jump right in. And um for the first quarter, we are um continuing to track very close to budget on the revenue side and the general fund. Um

092just forecast to be um just over half a million dollars above budget based on our experience for the first three months of the year. Um when we look at the expenditure side, we are continuing uh to track favorably forecast to be about $4 million below budget based on that first quarter um experience. were we to end the year um based on continuation of the level of experience that we've had in that first quarter when we compare against that three-year average um of past years. So we look at that um compared to the general fund appropriation for the current year of 275 million. So were we to uh end the year based on continuation of that level of experience we've had in the first quarter um we would be forecast to end the year um with

093about $6.8 $.8 million below that that appropriation level. And um just a reminder, we've kind of changed how we reflect this because we used to talk in terms of of fund balance, but um we are are no longer authorized to maintain that fund balance at year end. Um so that's why we're we talk about appropriations now. Um [snorts] so I'll move on to the food service fund. And on the revenue side, um forecast to be about 196,000 above budget when we compare against that three-year average. Um, you may remember this is kind of a flip-flop from last month um when uh we were um a bit under on the revenue side and a bit over on the expenditure side. Um so I'll jump ahead and you'll see that the same thing is is true on

094the expenditure side. We're forecast to be about 170,000 below budget on the uh expenditure side. So that that's not common for not uncommon, excuse me, for us this time of year. Sometimes we have some timing differences. Um but as you can see that caught up in this month. So um we're we're back on track uh in the a positive light there. So um we do talk about uh fund balance on the food services fund because that is federal funds that are required to be used only for federal uh food uh student nutrition programs. So um we did um we have the appropriation first that it was 13.5 million. Um so were we to end the year based on our first quarter um we would be about 600,000 below that. and we did budget to use

095about 730,000 out of our fund balance in the food services fund um for that program. So based on our first quarter experience were that to continue to the end of the year that um use of fund balance would be reduced to about 360,000 uh for the year. So certainly a favorable start for the first quarter. Um and the last fund that we look at is our capital fund. Um we did have uh just under 18 million appropriated for use um for various capital projects of which just under 10 million was utilized in the last fiscal year. Um very small amount close to 100,000 spent so far this year. So we've got just over 8 million of that appropriation remaining um in that fund. And that is what I have for you this evening, but I'll

096be happy to take any questions. Um, Miss T or Mr. Wade, any questions or comments for Miss Jackson? >> Thank you. >> Um, Mr. Lopez Ortiz or Miss Canana? [snorts] >> Thank you. >> No, just like always, thank you. Thank you because it's I know it's a difficult time, >> Mr. Link or Dr. Jameson. >> No comments. Thank you. >> I have questions. [laughter] Given um given [clears throat] the new model financial model uh that does not involve a fund balance, at what point do we anticipate that we will start encumbering or reappropriating funds that we think might reasonably be unspent by the end of the year? Normally, we would have just put them into fund balance and of course, you know, we want to put them to good use. When can we maybe start

097seeing um the redistribution of that anticipated u lapse, for lack of a better word? >> That's a very good question. Um I I don't have a firm date for you, but certainly as we get into the spring, um you know, kind of round the corner, maybe end of third quarter, um we'll certainly be wanting to to look more carefully at where we are and what things are coming up and what we're anticipating before your end so that we can be prepared um to make sure >> because you won't have anything else to do at the end of the third quarter. That's fine. [laughter] >> I mean, that's the timing. So, you're absolutely right that um I think that's the time that we need to start really scrutinizing to make sure that we, you know, have

098our ducks in a row before the end of the year. [snorts] >> And just to be clear on the capital expense slide, that 8.07 uh million dollars, that is what we are asking to go in an appropriation to fund. No, >> it's actually not. And I'm sorry that's a little confusing because they happen to both be eight millionish dollars. [laughter] Um but that is the remaining amount of what was already appropriated at the end of last fiscal year for the projects that currently exist in our capital improvement plan. But what we are discussing is >> there was an additional eight 8 millionish uh a little over $8 million in that fund. Correct. So that that remaining amount we're asking. >> You're exactly right. That's what threw me. >> Yes. Thank that was a great question.

099Thank you. >> Thank you. Now you don't have to appreciate it. That was it. >> That was it. Miss Watkins, >> my question. >> Um, and yes, I had the same um questions both about um what is what is the work under the designated but unspent appropriations for this year? Is that all Preston Park for the most part? Like >> in the 8 million that is designated >> for this year or we just don't have that outlined? That's just something I'd like to see where we are. >> I'll I'll make sure I have that for for next month's report if that's acceptable. I don't I don't want to I I don't want to guess off the top of my head. Yes, absolutely. Preston Park is part of that, but there are other projects included as

100well. So, um I'll make sure I have that for next time if that's all right. >> Yes. And then um and then um Dr. Jameson had also um specifically noted about, you know, right now our projection, it's only as of the end of September. Um so that we'd be projected to have 6.8 million in appropriation in what was appropriated this year. um but potentially, you know, unspent. And so we just had this evening, you know, some dollars behind some capital maintenance and improvement that Mr. Perkins presented. And um I know Dr. Dr. Jameson has requested this in the past already regarding this new structure on how we deal with our monies over a fiscal year, but the short list or even the long list because clearly we know that the list of capital maintenance and

101improvement items already outpaces the 5 million in debt service we are getting from the city anyway. But it seems that that's something that we want to keep in mind. And and I also had the question of when we can start to pull the trigger. When are we close enough to the end of the year because we're not allowed to overspend. Um but um when are we allowed to safely pull the trigger on some of the things that we know that our 100-year-old plus buildings um need? So >> well and I I would just say I think when I when I was thinking about this list, I was recalling a time when I had a budget as a state uh manager and along about January, we always asked for prioritized needs of funds that we could

102spend within 60 days, 30 to 60 days. Should there be year-end monies available? I'm wondering if we need to start thinking about that process now. So, not just, no offense, not just immediately to maintenance, but certainly that would be on the list, right? But these are the these are the >> just to be clear that would apply to schools and you know, that would be my imagination. >> So, that would be, for example, something that would be a new addition to an agenda at a future schoolboard meeting under our new structure of how we deal with our finances. Probably >> I mean, that probably actually wouldn't be for us necessarily. It'd probably be a superintendent decision and us being uh known because it's it's already money we've approved, right? They move money all the time

103around in a budget. But I, you know, being kept apprised of how how that is going would be >> certainly beneficial. >> The only exception to that might be if you know if it's a significant diversion from the budget you approved, um the money is there, but if >> left an education fund in >> need to use it in a for in a different way, we would certainly bring that to you. Yes. >> Right. >> Okay. And um I also had wanted um I I know there is talk of title one funds decreasing. Um, I'd just be curious to know, you know, what what monies we what programs we spend title one monies on and if any what the logistics are of using if there is any year-end monies on something for a title one,

104a program that was previously covered by title one. That was just one that I know that we're also very concerned about because we um that's one of our large like a larger f federal sources of revenue. So >> certainly a valid concern. Unfortunately, I think a large part of our title one money goes to ongoing costs um you know reading specialists, support services, that kind of thing that um you know kind of one time year-end money wouldn't necessarily be available for that kind of thing. But absolutely I think we we need to look at all of those and evaluate that. >> Yeah. >> And the reality is I mean again we're we know that the talks right now again nothing has set in stone um when it comes to whether or not we're talking about

105the the president's proposal or the House proposal or even the Senate proposal um for education funding. the the talks right now are for a reduction in uh funding particularly uh at the federal level uh a reduction in in um K12 um spending if or or funding I should say and so again we're hoping that that won't be the case um Mrs. Apel you talked about title one I believe Mrs. Jackson, right now they're talking about a potential for a 27% cut u to title one again and this title one is really intended to serve our economically disadvantaged students and so um in various ways and so we're talking about academic performance as Mrs. Jackson said, reading um programs and people to support those programs and to support the teaching and learning of those programs, afterchool

106programs, those kinds of things. So, uh again, we would have to look then how would that impact our operating budget to make sure that our students are still covered and that that teaching and learning still continues. But that is a great question because as a school board that's we'll have to kind of rep prioritize in that way should that become a reality. >> Okay. Thank yeah I just want us to keep I you know one-time monies we try to use them as investments but we also I also want us to keep my you know it could be that there might be a program that we think is worth the money to keep around for one more year. there's something that we know we're going to lose that we didn't that we've had as a long-standing

107program. So, um just trying to be as prepared to be as nimble as possible when it comes to finances. Well, and that's that's I mean and and that's absolutely and and I would say thank you for that because again we want to make sure that we are prioritizing based on what we've set out to do particularly in our strategic plan uh to to make sure that we're keeping our students at the center of of of all of these decisions and proposals. I I do think it's important to keep in mind where we had a little more flexibility prior to when we had uh when the school board had the fund balance. So for instance, this year a lot of if just I think it's important for everyone to remember that we charged a lot of

108those uh ongoing kinds of expenses which we don't typically do but we were um we had to to do that um and present that to you as a school board for your consideration for this school year um based on level funding uh from the city uh this for this year. And so again, we will not have that flexibility uh in the years moving forward because that no longer exists, which is why we're talking about appropriation versus fund balance. Uh so I just want to bring that um to everybody's attention and so that we can remember moving forward. We really will need to to your point, Mrs. Ael, um rep prioritize in that way and keep in mind what's happening at the federal, state, and local levels. >> All right. Thank you, Miss Jackson. So, back

109to you. Let's look at the financial statements. Miss Jackson, is there anything unusual to report this month? >> Um, I don't have anything um specific to point out to you other than that every quarter we add a little bit of information to that and have a procurement report that just gives you a little more detail about um request for proposals, state contracts, that sort of thing. So, I just sort of commend that to you, but I'm certainly happy to take any questions that you might have. >> Um, any questions from the board? Um, I do want to note, um, as we talk about finances a lot, that's a ve a recurring theme, past, present, and future. Um, and that, um, there's a lot of information. It's very dense, but there's a lot of information in

110these financial reports, including, you know, the line item reports, the expenditures, categorical report. you can see where our money goes, what the big buckets are, and um you know, it's instruction and personnel, but we also know that our expenses are aligned with our strategic plan. And so um I just want to make sure that all of our stakeholders know if you want to know what RCPS spends its money on, it's there for you to comb through every month and you can go through the procurements quarterly. Um so so thank you and uh those will be those financial statements will be received and filed. >> Thank you. >> Okay. Um on to committee reports and ongoing business. So first um we have the appointment of members for the 2025 2026 division safety advisory committee. Um, is

111there a motion and a second to approve the list of individuals for the 2025 2026 division safety advisory committee? >> Second. >> Moved by Dr. Jameson, seconded by Miss Trig. Is there any discussion? >> Hearing none. All those in favor say I. >> I. >> Any opposed say no. >> And the motion carries. The 2025 2026 Division of Safety Advisory Committee is approved. Um the next we have the approval of the Virginia School Boards Association Policy Services Agreement. Is there a motion and a second to approve the Virginia School Boards Association policy services agreement for the period December 1, 2025 through November 30th, 2026? >> So move. >> Second. >> Moved by Miss Trigg. And was that seconded by Miss Canana? >> Yep. >> Um is there any discussion? >> All those in favor say

112I. >> I. Any oppose say no. And the motion carries. The VSBA policy services agreement is approved. Um on to reports from committees. So um first I am going to report out from the joint um city council school board finance task force. Um this this committee met this group met for the third time just yesterday. Um Miss Jackson, Dr. White, Dr. Jameson, myself, um we continue in our efforts um as members of that task force to have a voice in negotiating a sustainable solution regarding the revenue sharing agreement or funding policy um with the city of Rono that meets the needs of RCPS in the context of the city's financial landscape. Um so with that u Dr. Jameson um you have some further details to report out please. >> Yes, just again we met yesterday.

113The language you'll start to hear, I believe, is that we're discussing pol uh a terms sheet. What will be the terms of the policy? We discussed yesterday what um may be their final draft uh terms. That was uh our the discussion. I think at this point what we can say is uh that we know that the structure will be less than 40%. um uh and there will be a change in structure and the percent will be lower than 40%. We do not have the details on that. Stay tuned as we all know from before that uh these these policies can be approved in one council meeting. So we will be watching quite closely the agendas as it comes up. We are expecting a final draft prior to uh something happening. That is what we discussed

114yesterday. Um there is currently a plan to meet throughout the year. Uh I can uh I would share that we have been discussing counter proposals and as well as impact analysis that was provided um that was discussed uh by us in terms of what might happen under various funding scenarios uh and prov and discuss other kinds of alternatives. Um I would also share that the full council this is uh has not yet discussed the proposal as it stands. Um so this is something else we've been encouraged to share discuss with our council buddies. So we'll be talking more about that. Um our next meeting is December 10th on this uh task force. Um regarding the appropriation, this is unrelated to the purposes of the task force, but what we did learn um Mrs. Jackson asked

115in the meeting yesterday about the appropriation and we learned at that time that it it uh was pulled uh because there was some detail that they uh additional detail they wanted with which Mrs. Jackson is providing. Um it's a tight timeline, but that's where we left that particular I believe it's fair to say that's where we left that particular topic. um at this time. That's really all uh all we know. Um yeah, and that's the status I think of our ongoing meetings. Thank you, Dr. Jameson. Um all right. Um other report outs from committees. I will go down the list. Audit. Oh. Um which is also Dr. Jameson and myself. that is rescheduled because as um Miss Jackson um mentioned I believe at a previous meeting um our audit is slightly delayed while we finalize

116um the different structures with regards to our finances um for fiscal year 2425. So um that meeting has not taken place yet. Um then budget and capital expense um Mr. Cherry and Mr. Mr. Link, did that committee meet? Okay. And actually, um, and then I was going to make sure to note Miss Trigg and Mr. Link are members of the boundaries, um, the boundary committee. Um, [laughter] got it. Um, CTE committee. Um, anything to report out from that? >> Yes. >> Okay. Miss Watkins, do you have that? >> I do. Okay. >> Thank you. I have it. Thank you for the time. Um we met on October 22nd. It was a really good meeting. Um there was a um a really a really good turnout um for our meeting. We we received lots of information

117um from Kathy Duncan. There were several handouts that we um received. Um just a couple of things to note. Um there was discussion on pausing um subcommittees um due to upcoming leadership changes. Kathy is retiring and we are upset about that. [laughter] We are extremely upset about that. We want her to enjoy retirement uh while she still has all of this energy. However, >> she needs to clone herself. >> Um I specifically am hoping that she's going to be in on the interviewing or selection process for her successor. Um anyway, future meetings are scheduled for um February 18th and um May uh 13th. The extravaganza is scheduled for May 21st, 2026 at Daytech. Um scholarship applications will be released in released in January. Um, at the last extravaganza, um, you guys listen, over $13,000 was

118awarded, um, has been awarded in scholarships to date from these extravaganzas. So, just just awesome. Um, a million $1 million endowment has been received from Davis H. Elliot Electrical to support Virginia Western and Reno City Public Schools. And we talked around, you know, what if there were any um any parameters around how the money is to be used and, you know, how much, you know, for allocated to, you know, Western or um and uh RCPS and that information we didn't have on the spot at our meeting. Um but um this this is this is awesome. You know, when you think about some of the trades that are going to be critical that AI can't replace, right, and going forward in the future, electrical is one thing that I feel like you're gonna have to put

119your hands on, right? Um to ensure that folks are not gonna get electrocuted, right? And >> put your hands on, >> right? So, this [laughter] just turn off. But but the thing is, I mean, to think that, you know, a a company in our own, you know, town um wants to um protect the future of not only in the industry, but move forward our um community in offering um support for economic advancement through our students um and to to help our students come out of school um with a career, you know, already. I think that that is that's truly amazing. Um, we've received updates on work-based learning, internships, school-based enterprises, um, plans for studentled initiatives, and community engagement. Um, I was particularly um, excited to hear about plans for um, a parent financial literacy day

120um, and a student reality check um, event to teach budgeting and financial planning. I thought I think it's going to be so cool. Um I I learned that there was an activity. I think that was happening that's going to happen again where you know you're giving the students a life with a particular budget and you see what they do with it, what they think they can do with it and how they're going to stretch all this money, right? It it it's it's fascinating and and anytime we can help our parents with financial literacy that that just changes the game for the you know the um the health and wealth financial wealth um or for the future of the you know the family and teaching the students um going forward how to manage money. Um they

121reviewed the completion data um graduation rates and performance metrics. I don't have those in front of me, but they were fantastic. I I mean, just in my head, I I remember I don't have the numbers, but just the I think um Mr. Freeman, was it 100% um for McKenna Vento students? I don't know if he's still here, but it was it was the McKenna Vento students um really stood out in in the um performance metrics and the in the graduation rate. So, it it was fantastic. Um there were some changes coming to the CNA program hours. Um but it was to manage you know effective program effectiveness and um just updates on partnerships and funding. It was just it was a fantastic meeting. There's always a a lot of really good information. And I want

122to say again, you know, thank you to our community partners. It it's not just school staff and and me in in in these meetings. There um and administration. There are literally business partners in these meetings and we're talking about, you know, ways to help our students and help our community. So, it's a great partnership. I enjoy being on this committee, all of them, but this one is near and dear to my heart, especially because it supports the McKenna Vento students, too. >> Thank you very much, Miss Watkins. Um, school safety and audit and discipline. Miss Canana, have you all met since last month? >> Um, yeah, I think so, too. did. Yes, I think we didn't meet. >> Oh, no. You haven't met since a few minutes ago. >> Not since. [laughter] Yes. Since like

123maybe 15 minutes ago. No. >> And our calendars do change pretty quickly sometimes. >> Um and then schoolboard member development. We were we keep that to our workshops during um some of our workshop work. >> Can I say one thing about that? Just I will say one thing about that is that Joyce and I are about to we are actually on work uh schoolboard development. A number of us are going to a conference next week with our superintendent. Um Mr. Collins, are you coming this year? >> Indeed I am. >> And our and Mr. Collins Esquire will be joining us on our trip and that is always a wonderful developmental opportunity. It's where we learn so many important things as well as being able to chat informally together. So that is ongoing. Um, Miss Watkins

124and I are going to spend a lot of time in a car together, which is always fun. And we will be working on some strategies for ongoing uh uh work for this particular committee. That's right. >> So that's what I want to >> Thank you. Thank you, Dr. Jameson. Um, policy, governance, and legislative priorities. Miss Trigg. >> Right. Um, Chair Ael and I are members of the city council legislative committee which met on November 3rd, 2025. At that meeting, the city legislative committee voted to incorporate the board's 2026 legislative priorities into the city council legislative package. As you are aware, the board's legislative priorities have already been communicated to our legislators, and we look forward to hosting them at the board's annual Take Your Legislator to School Month event at 9:30 a.m. in the William

125Fleman High School Library on Tuesday, November 25th, 2025. As always, board members with policy and legislative priority ideas are welcome to encourage to share them with the committee at any time. >> Thank you, Miss T. Um, uh, the regional board, the RVGS, uh, regional board, Dr. Jameson. >> Yes. And actually, that's one more. Um, I would also, by the way, I'd also add that our clerks, are both of you going this year? >> Are also going, which uh to VSBA next week. So, it's it's a nice event. Um, so they have their own conference. Uh so we did meet we met on October 6th and um we actually went over a number of uh a number of items. We have set out our calendar for the year um as well as reviewed the state diversity

126report. It's actually now called the 2025 academic year governor school report, formerly the state diversity report. um which basically gives us a status update on their ongoing goals to have the division mirror each division mirror the diversity of eligible students um coming from each localal um and includes a five-year look back. We also this year there is the six-year review for the gov school. Um every six years the gov school will get receive evaluations by the VDOE that involves interviews by stakeholders etc. was um our year to do that. So those interviews just happened last week. Um Mr. Levy um it really leads a a good meeting and is quite impressive on all this. He also serves as the chair for committees as he goes around and actually has been the lead on some of

127these evaluations for other um for other gov schools and he you know he actually seemed really excited to be evaluated by this. So, [laughter] he really is enthusiastic about getting >> He's very proud about getting some feedback. Um, I all of a sudden [laughter] I I don't know. But I mean, they really he really does a fine job over there. Uh, so that just happened. Um, we went over the financial report. Nothing to really unusual to report there. They continue to be in good shape. um that he feels this year in his director's report that the RBGS uh the start of school is really one of the most instructionally strong openings of the go school that he feels like they've had um in a while. They remain right at 272 students. Last year was 271.

128This is the number they predict staying at. There isn't um any kind of uh there's not a projected growth there based on what we're talking about. if you haven't been in a while, I there's only so many places to put people over there, too. So, this is of this is they found this to be a sustainable budget number as well. Um, so that's all of a piece. Uh, the informational meetings for recruitment of new students will begin in January. Um, the districts are strongly encouraged to use a quote invitation to apply recruitment method versus just kind of a cattle call putting it out there. They really do want to invite people to apply to appeal to as broad an applicant pool as possible. Um they uh we have project forum. Their annual big event is

129Saturday, January 31st. If you have never been to Project Forum, it is quite an event. I mean it is a the science fair of science fairs. uh when you go to that, it is remarkable what these young people are talking about. If you need some hope, go see what they're able to do at something like that. It's it's unbelievable. And they're also beautiful. So, it's really something to behold. Um so, uh I think looking over that that our next meeting is going to be Monday, February 2nd. Um and that, uh ends my report. Madam Chair, >> thank you, Dr. Jameson. And um for the student student representatives committee, um Mr. Wade or Mr. Lopez Ortiz, do either of you have a a report out at this time? No. Okay. Um great. And then um Oh,

130and as noted with VSBA, we have uh Ms. Watkins is our delegate and Mr. chairs are alternate at um the VSBA conference coming up next week. Um and as far as superintendent committees goes um curriculum instruction, any reports out from that committee, Mr. Link or Miss Trig? And um are there any others that I'm missing? I know technology did not meet any other uh report outs from committees from the superintendent committees. Okay. Instead of me reading them all out, but we did have a lot of We still have a lot of committees. >> Yes, we [laughter] do. >> We do. >> Okay. Um All right. There's something else we need to report out about. >> Oh, we do have >> I'm read for Okay. Yes, please do. Before we move on, >> the division curriculum

131committee met on October 15th, 2025 at 4:30 p.m. The meeting opened with introductions followed by key updates and accountability, instructional improvement, and school support structures. Dr. J. Schultz provided an accountability overview highlighting current performance measures and data tracking progress. Dr. Williams and Mr. Freeman shared updates on learning walks emphasizing the values of classroom observations to strengthen instructional practices. Dr. Wimbush and Mr. Freeman presented the evolving school support structure for instructional teams focusing on the alignment among instructional leadership teams, professional learning communities, and grade level department teams. Curriculum updates were presented by Dr. Durham, including the roll out of the image learning K through five reading series, five pawns press K4 history materials and math space for grades 6 through 8. Dr. Williams introduced the VP tracker and monitoring for K through 8 student reading plans.

132While Dr. Poland shared updates on attendance supports, the work of the student support specialists, and early childhood readiness initiatives. The committee also confirmed the 2025 2026 meeting schedule and identified two follow-up actions. One, distribute the learning walk schedule to board members. And two, revisit elementary recess time discussions at our future meeting. >> Thank you very much, Miss Trig. All right. Um, as far So, that is it for committee reports. Um for ongoing business um is there any ongoing business to share at this time? I do I will it was already noted by the superintendent but we have two football games later this week. Additionally, winter concert season is coming. I you know for everyone I believe so um lots of lots of performances I think winter >> is coming. >> Huh? >> Winter is coming.

133>> That's right. [clears throat] [laughter] Yeah, >> there was snow yesterday. So, um on to uh our VSBA take your legislator to school event. Just a reminder that that event will be held um as noted November 25th. That's right before Thanksgiving break at 9:30 a.m. in the William Fleming High School Library. Um we have a number of um local representatives um confirmed to be in attendance. Um and then for future business, we have several reminders for upcoming months. Um the teacher of the year dinner which I'm so um sad to miss um is next next week on Tuesday. Um also the VSBA fall convention which um Dr. Jameson already noted is next week. Um other events, you know, we've already mentioned you've got your date for breakfast with Santa there. Um we already have winter

134break on here if you wanted to start looking for when when that will be. But um something also of note is that we will have two of our schoolboard meetings are flipping from PH to Fleming. Um so that will be noted where we notice all of our meetings so people will be aware of that change. Um oh and I had also meant to recognize I believe we have a team presenting at VSBA next week. Correct. So I wanted to make sure I think for community builders I believe. So, I wanted to make sure to >> to to note that um for public consumption. So, with that said, um any other future business? >> Okay, we have a closed meeting tonight. Do we have a motion for the closed meeting? I move that the school board

135convene in a closed meeting to discuss or consider the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiation strategy negotiating strategy of public of the public body pursuant to section 2.2-3711A3 code of Virginia. >> Is there a second for the closed meeting? >> Second. Seconded by moved by Miss Watkins, seconded by Mr. Link. Is there any discussion? >> Miss Tresy, please call the role. >> Mr. Link, >> yes. >> Dr. Jameson, >> yes. >> Miss Quentana, >> yes. >> Miss Trigg, >> yes. >> Mrs. Watkins, >> yes. >> Mrs. Apal, >> yes. The board will now enter into a close session to discuss only items within the approved motion. No other board business or discussions or decisions will be conducted during this

136session. All right. All right.